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Table of
Contents
Introduction

Introduction
Definition of word processing
The creation, input, editing, and production of
words in documents and texts by means of a
computer system.
Definition of word processing software
Computer programs that allow documents to be
typed, revised, formatted and printed quickly
and efficiently.

Introduction
Features and capabilities of word processing
WYSIWYG editing
2.
Storing documents for later use
3.
Erasing and inserting text
4.
Searching and replacing words
5.
Moving or copying text
6.
Wrapping lines and
7.
Justifying text
8.
Checking and correcting spelling
9.
Reviewing style and grammar
10. Creating tables
11. Inserting and editing graphics
12. Tracking changes
1.

Introduction
Advantages of using word processing
1.

2.

3.

Time savings
modify documents instead of creating new ones, correct
more quickly
Better appearances
documents look more professionals, polished, accurate
typing, appropriate font size, good-looking fonts
Shared methods
sharing documents easily among students, exchange
ideas, edit others materials, track changes

Different Word Processing App

o Examples of Word Processing Software are
Microsoft Word
Open Office Writer
Apple Pages
Kingsoft Writer
Lotus Word Pro
Polaris Office
Ragtime etc.

Getting Started with MS Word

Opening a
Word
document

Blank document

Recently
opened
documents

Templates

The Word
Interface
Quick Access
Toolbar

Title bar

Ribbon Display Options

Ribbon
Collapse the
Ribbon

Vertical scroll
bar
Zoom slider
Status Bar

Views

Reuse Text
Insert text from file
Object arrow

10

Creating Your First Document

Starting MS Word

MS Word Window

Creating a New
Document

Save a document
Select to save to your
SkyDrive account
Select if you plan to save to
local storage, such as a
flash drive or hard drive
Click to navigate to a
folder on the selected
storage device or
location

15

Opening a Saved
document

Click this link to

return to your
previous position

16

Reviewing a document
Typographical errors
Grammatical errors
Identifying proper wording
Defining words

17

Reviewing word usage in a

Document
Define

Thesaurus

Check spelling and

grammar
Word Count
Error in document

Proofing errors

18

Printing settings
Document preview

Printer

Preview settings

Next page

Zoom slider

Previous page

19

Document Properties
Click to show Document Panel

View of open
Document
Panel

Document
properties

20

Formatting Text

Applying Fonts
Font arrow
Font

Font size arrow

Font size

22

Changing text
Appearance
Text Highlight Color
and Text Highlight
Color Arrow

Clear
Formatting

Change Case
Text Effects
and
Typography
Bold, Italic,
and
Underline

Font Color
and Font
Color Arrow

Font Dialog
Box Launcher

23

Changing Font Settings

Font style

Font

Font Size

Font Effects

24

Changing Font Settings (cont.)

Mini Toolbar

25

Text Effects

Text Effects and

Typography gallery

26

Applying Font Colors

Click to select a
color hue or shade

Drag to select a variation

of the color hue

27

Formatting Paragraph

Formatting a Paragraph (cont.)

Centered
Right aligned
Left aligned

Justified

29

Paragraph Spacing
Indents
Paragraph spacing

Special indents
Line spacing

30

Line spacing
Decrease Indents
Line and
Paragraph
spacing

Increase Indents

Select a
spacing option

Left and Right

Indents

Spacing Before
and After

31

Setting Indents
View Ruler
Hanging
Indents

First Line Indent

Left Indent

Horizontal and
vertical rulers

32

Setting tabs

33

Setting Tabs (cont.)

Tab Selector
Left Tab
Right Tab
Tab stop
position
Modify Tab
Tab alignment
Select a leader

34

Borders and Shading

35

Applying Borders and

Shading
Borders
Borders arrow
Borders tab

Shading

Page
Border tab

Shading arrow

Shading tab
Style

Preview
Color
Width

Border setting

36

Creating Lists
Bullets

Bullets arrow
Multilevel list

Numbering

Numbering arrow

Bulleted list
Numbered list
Multilevel list

37

Selecting a Document
Theme
Themes gallery

Style Sets

Theme colors

Theme fonts

38

Applying Styles
Styles Dialog
Box Launcher
Styles group

Styles pane

Show Preview
Options
New Style

39

Working with Table

Insert a Table
To quickly insert a basic table, clickInsert>Tableand

move the cursor over the grid until you highlight the
number of columns and rows you want.

Insert a Table
This way you can create a table with more than ten columns

and eight rows, as well as set the column width behavior.

ClickInsert>Table>Insert Table.
Set the number of columns and rows

Modifying Table
Click and the table appears in the document.
If you need to make adjustments, you canadd

table rows and columns,delete table rows and

columns, ormerge table cells into one cell.

Working with
Graphics and Chart

Drawing Canvas
When you draw shapes in a document and

connect them together using connectors, you

first insert a drawing canvas into the
document.
You can only draw the connectors inside the
drawing canvas.

Drawing Canvas
You can only draw the connectors inside the

drawing canvas.
1. Click theInserttab.

2. ClickShapesinIllustrations.

3. ClickNew Drawing Canvas.

Drawing Different Shape

1. Click theInserttab.
2. ClickShapesinIllustrations.
3. Click(Rectangle) inRectangles.

4. Drag on the drawing canvas to draw a

rectangle.

5. A rectangle is inserted into drawing canvas.

Inserting Pictures
Click Online Pictures to choose from
online resources
Click Pictures to
insert pictures from
storage device

Type a search term

Access pictures from

an online account,
such as Flicker

51

Formatting Pictures
Picture Tools contextual tab
Picture Tools Format tab
Resize an object

Adjust group
Picture Styles

More

Wrap text

Crop

Selected Picture

Sizing handle

52

Layout Options
Layout
Options

Wrap
Text

53

Text wrapping Styles

54

Alignment Guides
Alignment guide

55

Inserting Text Boxes

Text box

56

Inserting Text Boxes

(cont.)
Text Box

Predefined text box

styles

Draw Text Box

57

Styling a Text Box

Shape styles, fills, outlines, and effects
Change text
box size

58

Inserting Word Art

WordArt

59

Creating a Mail merge

Next: Starting document

60

Obtaining a data source

61

Obtaining a data source (cont.)

Header row
Records

62

Obtaining a data source (cont.)

Use existing
list

Browse for
data source

63

Sort and filter records in a Data source

Sort records
Filter records

64

Completing a Mail merge

Merge field
selected
and placed
in main
document

Select a merge field

Next step

65

Edit PDF Content in Word 2013

With Word 2013, you can convert a PDF
into a Word document and edit the content.
To convert a PDF, you open it like you would any other
document.
Click File > Open.
Choose the location of the PDF and click Browse.
Find the PDF and click Open.
The converted document might not have a perfect pageto-page correspondence with the original. For example,
lines and pages may break at different locations.

Save A PDF File

After editing the file, you can save the file

as a Word document or as a PDF file.

When you save the file, Word will default
to its format (.docx).

Click the File tab and choose Save As.

Choose a location for the new file.

When Word displays the Save As dialog,

youll notice that it has default to its

format.

From the Save As Type drop-down, choose

PDF.

Questions

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