CHAPTER
ACCOUNTING IN ACTION
ILLUSTRATION 1-1
THE ACCOUNTING PROCESS
Communication
Identification Recording Account
ing
Reports
Prepare
accounting reports
SOFTBYTE
Select economic events Record, classify, Annual Report
(transactions) and summarize
Analyse and interpret
for users
ILLUSTRATION 1-2
QUESTIONS ASKED BY INTERNAL USERS
What is the cost of manufacturing
Is cash sufficient to pay bills? each unit of product?
Can we afford to give employees Which product line is the most
pay raises this year? profitable?
ILLUSTRATION 1-3
QUESTIONS ASKED BY EXTERNAL USERS
How does the company compare in
Is the company earning size and profitability with its
satisfactory income? competitors?
What do we
do if they
catch us?
Will the company be able to pay its debts as they come due?
BOOKKEEPING DISTINGUISHED
FROM ACCOUNTING
Accounting
1. Includes bookkeeping
2. Also includes much more
Bookkeeping
1. Involves only the recording of economic
events
2. Is just one part of accounting
THE ACCOUNTING PROFESSION
Public accountants offer their expertise to the general
public through the services they perform.
Private accountants are employees of individual
companies and are involved in a number of activities,
including cost and tax accounting, systems, and internal
auditing.
Not-for-profit accounting includes reporting and control
for government units, foundations, hospitals, labour
unions, colleges/universities, and charities.
ILLUSTRATION 1-4
ETHICS
Ethics To Solve Ethical Dilemma
1. Recognize situation
Standards of conduct and ethical issues
involved
2. Identify and analyse
elements
3. Identify alternatives
and weigh effects on
stakeholders
GAAP
Generally Accepted Accounting Principles
Primarily established by the Canadian Institute of
Chartered Accountants
Cost Principle
The cost principle dictates that assets are
recorded at their cost.
Cost is the value exchanged at the time something
is acquired.
Cost is used because it is both relevant and
reliable.
ASSUMPTIONS
1. Going Concern - assumes organization will
continue into foreseeable future.
2. Monetary Unit - only transaction data that can
be expressed in terms of money is included in
the accounting records.
3. Economic Entity - includes any organization
or unit in society.
BUSINESS ENTERPRISES
A business owned by one person is generally a
proprietorship (owner’s equity).
A business owned by two or more persons associated as
partners is a partnership (partners’ equity).
A business organized as a separate legal entity under
corporation law and having ownership divided into
transferable shares is called a corporation (shareholders’
equity).
ILLUSTRATION 1-5
BASIC ACCOUNTING EQUATION
The Basic Accounting Equation
Assets = Liabilities + Owner’s Equity
ASSETS AS A BUILDING BLOCK
Assets are resources owned by a business.
They are things of value used in carrying
out such activities as production and
exchange.
LIABILITIES AS A BUILDING BLOCK
Liabilities are claims against
assets.
They are existing debts and
obligations.
OWNER’S EQUITY AS
A BUILDING BLOCK
Owner’s Equity is equal to total assets minus
total liabilities.
Owner’s Equity represents the ownership claim
on total assets.
Subdivisions of Owner’s Equity:
1. Capital
2. Drawings
3. Revenues
4. Expenses
INVESTMENTS BY OWNERS
AS A BUILDING BLOCK
Investments by owner are the assets put into
the business by the owner.
These investments in the business increase
owner’s equity.
DRAWINGS AS A
BUILDING BLOCK
Drawings are withdrawals of cash or other
assets by the owner for personal use.
Drawings decrease total owner’s equity.
REVENUES AS A
BUILDING BLOCK
Revenues are the gross increases in owner’s
equity resulting from business activities entered
into for the purpose of earning income.
Revenues may result from sale of merchandise,
performance of services, rental of property, or
lending of money.
Revenues usually result in an increase in an asset.
EXPENSES AS A
BUILDING BLOCK
Expenses are the decreases in owner’s equity that
result from operating the business.
Expenses are the cost of assets consumed or
services used in the process of earning revenue.
Examples of expenses include utility expense, rent
expense, and supplies expense.
ILLUSTRATION 1-6
INCREASES AND DECREASES IN
OWNER’S EQUITY
INCREASES DECREASES
Investments Withdrawals
by Owner by Owner
Owner’s
Equity
Revenues Expenses
TRANSACTION ANALYSIS
Marc Doucet decides to open a computer
programming service.
BANK
Softbyt
e
TRANSACTION ANALYSIS
TRANSACTION 1
On September 1, he invests $15,000 cash in the
business, which he names Softbyte.
Trans. # Assets = Liabilities + Owner's Equity
Accounts M. Doucet,
Cash Supplies Equipment Payable Capital
(1) 15,000 = 15,000 Investment
There is an increase in the asset Cash, $15,000, and
an equal increase in the owner’s equity, M. Doucet,
Capital, $15,000.
TRANSACTION ANALYSIS
TRANSACTION 2
Softbyte purchases computer equipment for $7,000 cash.
Trans. # Assets = Liabilities + Owner's Equity
Accounts M. Doucet,
Cash Supplies Equipment Payable Capital
15,000 15,000 Investment
(2) (7,000) 7,000
Balance 8,000 + 7,000 = 15,000
Cash is decreased $7,000, and the asset
Equipment is increased $7,000.
TRANSACTION ANALYSIS
TRANSACTION 3
Softbyte purchases computer paper and supplies expected to last
several months from Chuah Supply Company for $1,600 on account.
Trans. # Assets == Liabilities
Liabilities ++ Owner's
Owner's Equity
Accounts
Accounts M.
M. Doucet,
Cash Supplies Equipment
Equipment Payable Capital
Balance 8,000
8,000 7,000
7,000 15,000
15,000
(3) 1,600 1,600
Balance 8,000 + 1,600 + 7,000 = 1,600 + 15,000
The asset Supplies is increased $1,600, and the liability
Accounts Payable is increased by the same amount.
TRANSACTION ANALYSIS
TRANSACTION 4
Softbyte receives $1,200 cash from customers for
programming services it has provided.
Trans. # Assets = Liabilities + Owner's Equity
Accounts M. Doucet,
Cash Supplies Equipment Payable Capital
Balance 8,000 1,600 7,000 1,600 15,000
(4) 1,200 1,200 Service Revenue
Balance 9,200 + 1,600 + 7,000 = 1,600 + 16,200
Cash is increased $1,200, and
M. Doucet, Capital is increased $1,200.
TRANSACTION ANALYSIS
TRANSACTION 5
Softbyte receives a bill for $250 for advertising its business
but pays the bill on a later date.
Trans. # Assets = Liabilities + Owner's
Owner's Equity
Accounts M. Doucet,
Cash Supplies Equipment Payable Capital
Balance 9,200 + 1,600
1,600 + 7,000
7,000 = 1,600
1,600 + 16,200
16,200
(5) 250 (250) Advertising Expense
Balance 9,200 1,600 7,000 1,850 15,950
Accounts Payable is increased $250, and M.
Doucet, Capital is decreased $250.
TRANSACTION ANALYSIS
TRANSACTION 6
Softbyte provides programming services of $3,500 for
customers and receives cash of $1,500, with the balance
payable on account.
Trans. ## Assets == Liabilities
Liabilities ++ Owner's
Owner's Equity
Account
Account Accounts
Accounts M.
M. Doucet,
Doucet,
Cash Receivable
Receivable Supplies
Supplies Equipment
Equipment Payable
Payable Capital
Capital
Balance
Balance 9,200
9,200 ++ 00 ++ 1,600
1,600 ++ 7,000
7,000 == 1,850
1,850 15,950
15,950
(6) 1,500 2,000 3,500 Service Revenue
Balance 10,700 2,000 1,600 7,000 1,850 19,450
Cash is increased $1,500; Accounts Receivable is
increased $2,000; and M. Doucet, Capital is
increased $3,500.
TRANSACTION ANALYSIS
TRANSACTION 7
Expenses paid in cash for September are store rent,
$600, salaries of employees, $900, and utilities, $200.
Trans. # Assets = Liabilities + Owner's Equity
Account Accounts M. Doucet,
Cash Receivable Supplies Equipment Payable Capital
Balance 10,700 2,000 1,600 7,000 1,850 19,450
(7) (600) (600) Rent Exp.
(900) (900) Salaries Exp.
(200) (200) Utilities Exp.
Balance 9,000 + 2,000 + 1,600 + 7,000 = 1,850 + 17,750
Cash is decreased $1,700 and M. Doucet,
Capital is decreased the same amount.
TRANSACTION ANALYSIS
TRANSACTION 8
Softbyte pays its advertising bill of $250 in cash.
Trans. # AccountAssets = Liabilities
Accounts + M. Doucet,
Owner's Equity
Cash Account
Receivable Supplies Equipment Accounts
Payable M.Capital
Doucet,
Balance Cash
9,000 Receivable
2,000 Supplies
1,600 Equipment
7,000 Payable
1,850 Capital
17,750
Balance 9,000 2,000 1,600 7,000 1,850 17,750
(8) (250) (250)
Balance 8,750 + 2,000 + 1,600 + 7,000 = 1,600 + 17,750
Cash is decreased $250 and Accounts
Payable is decreased the same amount.
TRANSACTION ANALYSIS
TRANSACTION 9
The sum of $600 in cash is received from customers who
have previously been billed for services in Transaction 6.
Trans. # Assets = Liabilities + Owner's Equity
Account Accounts M. Doucet,
Cash Receivable Supplies Equipment Payable Capital
Balance 8,750 + 2,000 + 1,600 + 7,000 = 1,600 + 17,750
(9) 600 (600)
Balance 9,350 + 1,400 + 1,600 + 7,000 = 1,600 + 17,750
Cash is increased $600 and Accounts
Receivable is decreased by the same amount.
TRANSACTION ANALYSIS
TRANSACTION 10
Marc Doucet withdraws $1,300 in cash from
the business for his personal use.
Trans. # Assets = Liabilities
Liabilities ++ Owner's
Owner's Equity
Account Accounts
Accounts M.
M. Doucet,
Doucet,
Cash Receivable Supplies Equipment
Equipment Payable
Payable Capital
Capital
Balance 9,350 1,400 1,600
1,600 7,000
7,000 1,600
1,600 17,750
17,750
(10) (1,300) (1,300) Doucet, Drawings
Balance 8,050 + 1,400 + 1,600 + 7,000 = 1,600 + 16,450
Cash is decreased $1,300 and M. Doucet,
Capital is decreased by the same amount.
FINANCIAL STATEMENTS
After transactions are identified, recorded, and
summarized, four financial statements are
prepared from the summarized accounting data:
1. An income statement presents the revenues
and expenses and resulting net income or net
loss of a company for a specific period of time.
2. A statement of owner’s equity summarizes the
changes in owner’s equity for a specific period
of time.
FINANCIAL STATEMENTS
In addition to the income statement and statement of
owner’s equity, two additional statements are
prepared:
3. A balance sheet reports the assets, liabilities, and
owner’s equity of a business enterprise at a
specific date.
4. A cash flow statement summarizes information
concerning the cash inflows (receipts) and
outflows (payments) for a specific period of time.
The notes are an integral part of the financial
statements.
ILLUSTRATION 1-10
FINANCIAL STATEMENTS AND THEIR
INTERRELATIONSHIPS
SOFTBYTE
Income Statement
For the Month Ended September 30, 2002
Revenues
Service revenue $ 4,700
Expenses
Salaries expense $ 900
Rent expense 600
Advertising expense 250
Utilities expense 200
Total expenses 1,950
Net income $ 2,750
Net income of $2,750 shown on the income statement is added to the
beginning balance of owner’s capital in the statement of owner’s equity.
ILLUSTRATION 1-10
FINANCIAL STATEMENTS AND THEIR
INTERRELATIONSHIPS
SOFTBYTE
Statement of Owner's Equity
For the Month Ended September 30, 2002
M. Doucet, Capital, September 1 $ -
Add: Investments $ 15,000
Net income 2,750 17,750
$ 17,750
Less: Drawings 1,300
M. Doucet, Capital September 30 $ 16,450
Net income of $2,750 is carried forward from the income statement to
the statement of owner’s equity. The owner’s capital of $16,450 at the
end of the reporting period is shown as the final total of the owner’s
equity column of the Summary of Transactions (Illustration 1-9 in text).
ILLUSTRATION 1-10
FINANCIAL STATEMENTS AND THEIR
INTERRELATIONSHIPS
Owner’s SOFTBYTE
capital of Balance Sheet
$16,450 at the September 30, 2002
end of the Assets
reporting Cash $ 8,050
period – shown Accounts receivable 1,400
in the Supplies 1,600
statement of Equipment 7,000
owner’s equity Total assets $ 18,050
– is also shown
on the balance Liabilities and Owner's Equity
sheet. Cash of Liabilities
$8,050 on the Accounts payable $ 1,600
balance sheet is Owner's Equity
reported on the M. Doucet, Capital 16,450
cash flow Total liabilities and owner's equity $ 18,050
statement.
ILLUSTRATION 1-10
FINANCIAL STATEMENTS AND THEIR
INTERRELATIONSHIPS
SOFTBYTE
Cash Flow Statement
Cash of For the Month Ended September 30, 2002
$8,050 on the Cash flows from operating activities
balance sheet Cash receipts from customers $ 3,300
Cash payments to suppliers and employees (1,950) $ 1,350
and cash flow Net cash provided by operating activities
statement is Cash flows from investing activities
shown as the Purchase of equipment $ (7,000)
final total of Net cash used by investing activities (7,000)
the cash Cash flows from financing activities
Investments by owner $ 15,000
column of the
Drawings by owner (1,300)
Summary of Net cash provided by financing activities 13,700
Transactions Net increase in cash $ 8,050
(Illustration Cash, September 1 -
1-9 in text). Cash, September 30 $ 8,050
USING THE INFORMATION IN THE
FINANCIAL STATEMENTS
• Annual Reports
– Non-financial
information
– Financial
information
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