Important Notes on DO 54, s.
2016,
DO 58, s. 2017, DO 3, s. 2018,
DO 11, s. 2018
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DepEd Order No. 54, s. 2016
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DepEd Order No. 54, s. 2016
Transfer of records must be made easy and quick,
1 however, this should not compromise confidentiality and
security of school records.
If thirty (30) days have passed after the
LIS notification has been made and no
Receiving school must secure learner’s Permanent
2
DepEd Order No. 54, s. 2016
Record (SF10) before the end of First Grading. document has been received, the
POLICY HIGHLIGHTS
receiving school shall immediately inform
If the learner transferred during the school year, the SGOD for appropriate action.
3 documents must be forwarded 30 days from the
1st day of attendance.
Requesting, processing and releasing
Transfer of Permanent Record is strictly a school- costs shall be charged against school
4 to-school transaction.
funds, such as school MOOE, canteen
funds, PTA, alumni funds, and other
In case of unavailability of Permanent Record due to
sources subject to the usual accounting
5 circumstances, the Report on Promotion (School
Form 5) can be used as substitute. and auditing rules and regulations.
LIS notification from the receiving school shall serve as an
6 official request for the originating school to prepare and
mail the Permanent Record (SF10).
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Report on Pending Request of Permanent Record
Download excel form at goo.gl/4MTKRK and send to
planning.depedcdo@gmail.com
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Transfer Out Confirmation
Transfer-out documents
transmitted date is the date
the Permanent Record
(SF10/Form 137) has been
transmitted. Transmittal
Date is different from the
Learner’s Actual Transfer
Date.
SAMPLE REMARKS:
Last school year attended/Grade:
2017-2018/Grade 7
Quarterly ratings: Q1 to Q2 only
Sent via mail on October 30, 2018
with tracking number 123456.
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Decline Transfer Out
The
The originating
originating school
school shall
shall only
only decline
decline the
the For Public Schools, it is strictly stressed that in no
transfer
transfer of
of school
school records
records based
based onon the
the case shall non-payment of voluntary
following
following reasons:
reasons: contributions or membership fees be made a
basis for non-admission, non-promotion, or
1.
1. Learner
Learner is
is still
still in
in school
school
non-issuance of clearance to a student by the
2.
2. Learner
Learner is
is enrolled
enrolled in
in another
another school
school school concerned (DO 41,s.2012 and DO 54,
3.
3. Learner
Learner is
is deceased
deceased s.2016).
For cases wherein parents have pending unsettled
Unsettled financial obligation IS accounts, the originating school shall confirm the
learner and tick the “With Unsettled Account”
NOT a reason to decline transfer box. This option is only applicable for Private
of record in the LIS. Schools.
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Challenges
Lack of awareness on DepEd Order 54, s.
2016
Hardcopy requests
Declined transfers due to financial
obligations
Unable to contact originating schools
Learner’s records are lost in transit
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DepEd Order No. 58, s. 2017
Adoption of New Forms for Kindergarten,
Senior HS, ALS, Health and Nutrition and
Permanent Records
Standardized forms shall be used in all public schools and
ALS Community Learning Centers starting SY 2017-2018.
Private Schools, SUCs and other higher educational
institutions offering basic education are enjoined to adopt the
said forms.
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DepEd Order No. 58, s. 2017
GRADE
SCHOOL FORM DESCRIPTION CODE
LEVEL
A list of learners who are officially enrolled and attending SF1 ES, JHS
School Form 1- School Register
classes SF1-SHS SHS
School Form 2- Learner Daily SF2 ES, JHS
A list of the learner's daily attendance
Attendance Report SF2-SHS SHS
School Form 3- Books Issued and A list of books and other reading materials issued to the SF3 ES, JHS
Returned learners, and returned to the issuing authority SF3-SHS SHS
School Form 4- Monthly Learner Summary number of learners who moved in/ out of the SF4 ES, JHS
Movement and Attendance Report school during the month SF4-SHS SHS
School Form 5- Report on A list of learners' academic performance and result SF5-K Kinder
Promotion and Level of Proficiency assessment by the end of the school year SF5 ES, JHS
School For 5A- End of the
A list of learners' academic performance and result
Semester and School Year Learner SF5A-SHS SHS
assessment by the end of the semester and school year
Status
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DepEd Order No. 58, s. 2017
SCHOOL FORM DESCRIPTION CODE GRADE LEVEL
School Form 5B- List of Learners A list of Grade 12 learners who completed SHS
SF5B-SHS SHS
with Complete SHS Requirements requirements and are candidates for graduation
School Form 6- Summarized SF6 ES, JHS
Summary number of learner status by the end of the
Report on Promotion and Level
semester and/or school year SF6-SHS SHS
Proficiency
A list of the school personnel's profile and official duty, SF7 ES, JHS
School Form 7- School Personnel
such as teaching assignments, ancillary responsibilities,
Assignment List and Basic Profile SF7-SHS SHS
etc.
School Form 8- Learner's Basic A record of the learner's health and nutritional SF8 K, ES, JHS
Health and Nutrition Report assessment SF8-SHS SHS
SF9-ES ES
School Form 9- Learner's An individual, periodic report of a learner's academic
SF9-JHS JHS
Progress Report Card achievement per grade level
SF9-SHS SHS
SF10-ES ES
School Form 10- Learner's An individual record of a learner's academic achievement
SF10-JHS JHS
Permanent Academic Record per level
SF10-SHS SHS
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DepEd Order No. 58, s. 2017
Policy Highlights:
For SY 2019-2020, Grades 1-3 & Grades 7-9 will
adopt the updated SF10.
SF10 will only bear the DepEd official logo and
seal.
Any erasures or alterations on the document
should be validated and bear the signature of the
School Head in ink.
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DepEd Order No. 58, s. 2017
SF10 shall be prepared at the end of the school
year or in the event of learner transfers within the
SY. No need to update every quarter.
SF10 shall be printed using the ordinary legal
size bond paper, preferably in separate pages
and not back to back.
Learners enrolled in Kindergarten shall use the
ECCD checklist instead of Form 137 or SF10.
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DepEd Order No. 58, s. 2017
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DepEd Order No. 58, s. 2017
Sample SF10:
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DepEd Order No. 3, s. 2018
Basic Education Enrolment Policy
The Constitution guaranteed free
access to basic education – Republic
Act 9155
Education is free but documentation is
evidence-based – as prescribed by the
policy
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Documentary Requirements
In
In the
the absence
absence of of aa PSA
PSA Birth
Birth Certificate,
Certificate, the
the parent
parent oror
guardian
guardian must
must submit
submit aa Birth
Birth Certificate
Certificate (late
(late registration)
registration)
from
from the
the local
local civil
civil registrar
registrar oror aa barangay
barangay certification
certification
KINDER containing
containing thethe basic
basic information
information of of the
the child
child such
such as:
as:
•• Name
Name of of the
the child
child (first
(first name,
name, middle
middle name,
name, last
last
Children aged 5 years name)
name)
old as of August 31 of •• Name
Name of of parents
parents
the School Year they •• Date
Date of
of Birth
Birth
will enroll in
Submission
Submission of of Birth
Birth Certificate
Certificate from
from the
the PSA
PSA oror the
the local
local
• PSA (NSO) Birth registrar
registrar or
or barangay
barangay certification
certification for
for purposes
purposes ofof
Certificate enrolment
enrolment shall
shall only
only be
be done
done once
once during
during aa child’s
child’s
basic
basic education.
education. ItIt shall
shall be
be an
an attachment
attachment toto the
the learner’s
learner’s
permanent
permanent record.
record.
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Documentary Requirements
GRADE 1
Children who have Children who are 6 y.o. & Children who have completed
completed Kinder above by August 31st of any form of Kinder program in
programs in DepEd the SY they will enroll in non-DepEd accredited
accredited schools & & who have not learning & day-care centers, or
centers completed Kinder home-schooled learners
• PSA Birth • PSA Birth
Certificate Certificate • PSA Birth Certificate
• Kindergarten • Result of ECCD • Result of PEPT or PVT
Certificate of Assessment
Completion Checklist
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Documentary Requirements
GRADE 7 GRADE 11
Grade 6 Graduate PEPT or A&E Passer Grade 10 Completer PEPT or A&E Passer
• Result of PEPT or • Result of PEPT or
• Grade 6 SF9 • Grade 10 SF9
A&E A&E
(Formerly Form (Formerly Form
• PSA Birth • PSA Birth
138) 138)
Certificate Certificate
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Special Cases
LEARNERS FROM
LEARNERS FROM DISPLACED
UNACCREDITED BALIK - ARAL
ABROAD LEARNERS
SCHOOLS
Required Document Upon Enrollment
• Birth cert or equivalent
legal Document
• Latest report card or any • SF9 of the last
equivalent academic • Result of PEPT or
graded level
document A&E
• attended • Proof of Identity
PEPT result for learners • PSA Birth
who have not completed • PEPT Result, if
Certificate
the SY as long as 3 applicable
grading periods were
completed
Additional Requirements for Submission During the SY
• Permanent TOR • None • PSA Birth Cert • SF9 or PEPT
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Use of Enrolment Form
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Unsettled Financial Obligation
Transferees who failed to submit the
SF 9 (formerly Form 138) during
early registration or upon enrollment
shall only be temporarily enrolled
until submission of required
documents on or before August 31st
of the current school year.
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Temporary Enrollment
No issuance of official documents (SF9, SF10,
Certificate of Completion, Diploma etc.)
Receiving school shall issue a Temporary
Progress Report Card which is inadmissible
for transfer and enrolment but shall be used
for learning progress monitoring only
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Temporary Enrollment
At the End of the School Year, learner cannot
be officially promoted to a higher grade level
for the incoming SY. Attendance in graduation
ceremony maybe decided by the SDS.
Learner will not have the privilege to be
recognized for academic honors or any
citations
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DepEd Order No. 11, s. 2018
Guidelines on the Preparation and Checking
of School Forms
Data Validation
TA to Schools
Ensure LIS Accuracy
Policy Implementation Feedback
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DepEd Order No. 11, s. 2018
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DepEd Order No. 11, s. 2018
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DepEd Order No. 11, s. 2018
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DepEd Order No. 11, s. 2018
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DepEd Order No. 11, s. 2018
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DepEd Order No. 11, s. 2018
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Special Announcement
Please get signed copies of your SIP
at SGOD.
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End of Presentation
Thank You!
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