Best Practices in SAP PM
Greg Olynyk
Catalyst Paper Corporation Ltd.
© 2009 Eventure Events. All rights reserved.
About CatalystPaper.com
• Catalyst is amongst North America's leading
producers of mechanical printing papers
• With annual capacity of 2.5 million tonnes.
• With approximately 2,700 employees
• Original Go-Live Date: 1997
• Current SAP Release: SAP ECC 5.0
You are here
Mill Locations in Canada
Crofton, BC
Port Alberni, BC
Campbell River (Elk Falls), BC
Powell River, BC
PRD Recycling Plant in Surrey, BC
Snowflake, Arizona
Concepts
• Stories…Logbooks, holding patterns of WO, un-
planned WO, no completion history
• Stick vs. sugar ? “What’s in it for me?”
• Work Flow Diagrams (KISS) – each a course…
• Management/Planners/Supervisors/Trades/Ops
on the “same page”, better communication…
Lessons
• Business process maps for all to follow
• Notifications can store Problem/Cause/Solution
• Stepping away from the fires, just as easy to
create the task list first
• Repetitive procedures could be automated
Work Flow Overview
Postpone
Identify Enter
Opportunity Notification Prioritize
Notifications Delete
Complete
Asset Care
Program
Planning
Backlog
Planner
Schedule Approve Plan Create
work Work Order Work Order Work Order
orders
O u t s t a n d i ng
Release Assign Execute Document TECO
W.O. W.O. Work Work WO
I n p r o c e s s
Notifications
• Info Button (be informed, reduce dupes)
• To FL, EQ level, from IH01
• Problem, Cause … Solution
Custom Menus – Basic & Advanced
Be Informed…
• Month stats
• Buttons to bring up
history
• Recent 3 Notifications
• Recent Open WO
Drill Deeper ?
History (Problem / Cause / Solution)
Catalogue of Damages or “Problems”
“Cause(s)”
Catalogue of “Causes”
Catalogue of Repairs Made “Solution(s)”
Reports
• List of Items (IW69) or Activities (IW65)
Work Flow Overview
Postpone
Identify Enter
Opportunity Notification Prioritize
Notifications Delete
Complete
Asset Care
Program
Planning
Backlog
Planner
Schedule Approve Plan Create
work Work Order Work Order Work Order
orders
O u t s t a n d i ng
Release Assign Execute Document TECO
W.O. W.O. Work Work WO
I n p r o c e s s
Prioritize Notifications (IW28)(ZW28)
• Status Exclude ORAS, by PLG
Check WO Backlog (IW38) (ZW38)
Create Task List (IA11)
• Watch key date…
• You can copy existing Task List
Edit or New
Components
Work Flow Overview
Postpone
Identify Enter
Opportunity Notification Prioritize
Notifications Delete
Complete
Asset Care
Program
Planning
Backlog
Planner
Schedule Approve Plan Create
work Work Order Work Order Work Order
orders
O u t s t a n d i ng
Release Assign Execute Document TECO
W.O. W.O. Work Work WO
I n p r o c e s s
Create New WO(s)
• List “In Process” Notifications
Select Task List
Voila !
Calculate Costs and Estimate
2
PLND
Work Flow Overview
Postpone
Identify Enter
Opportunity Notification Prioritize
Notifications Delete
Complete
Asset Care
Program
Planning
Backlog
Planner
Schedule Approve Plan Create
work Work Order Work Order Work Order
orders
O u t s t a n d i ng
Release Assign Execute Document TECO
W.O. W.O. Work Work WO
I n p r o c e s s
Work Approval Monitor (WAM)
• Planner can PAPP at Limit $
• PLND Work Orders - Work Flow
• We use work flow via Outlook emails
• Emails have link to work order
• ZWAM shows all work flows
WAM WorkFlow
ZWAM
PRINT (WOPM by Prometheus)
Once FAPP’ed - Release & PRINT
Work Flow Overview
Postpone
Identify Enter
Opportunity Notification Prioritize
Notifications Delete
Complete
Asset Care
Program
Planning
Backlog
Planner
Schedule Approve Plan Create
work Work Order Work Order Work Order
orders
O u t s t a n d i ng
Release Assign Execute Document TECO
W.O. W.O. Work Work WO
I n p r o c e s s
Scheduling…
• Nightly SAP Data Dump
• Connections with Access > MS Project
• Connections Direct with MS Project
• Exports to Excel Templates (Daily Schedules)
• Hourly SAP Exports to HR (Human Resources)
System – Where we assign available people to
an Operation
• Best Practices ?
Work Flow Overview
Postpone
Identify Enter
Opportunity Notification Prioritize
Notifications Delete
Complete
Asset Care
Program
Planning
Backlog
Planner
Schedule Approve Plan Create
work Work Order Work Order Work Order
orders
O u t s t a n d i ng
Release Assign Execute Document TECO
W.O. W.O. Work Work WO
I n p r o c e s s
Completions (Follow-up)
• Shop Papers returned with comments ?
• What was bought not in BOMs
-add to BOMs
• Operation planning accurate ?
-Change Task List(s)
• Documenting Solutions in Notification
• Operation Complete (IW48) (Timecards ?)
• WO TECO (Include Notifications)
Conclusions
• What is Best Practices for what your people can
be held to do ?
• Third party tools may help
(Prometheus, Ivara EXP, HR, SQL, Project)
• Complexity increases with bolt-ons, coding,
upgrades, team communications issues…
Questions ?
Greg Olynyk
Catalyst Paper Inc
greg.olynyk@catalystpaper.com
© 2009 Eventure Events. All rights reserved.
