Introduction

MS Word Xp
MS Excel Xp
MS Power Point
WORD PROCESSING PACKAGE
 More Efficient and faster

 More accurate

 You can store letter or other type of documents for future

use

 You can retrieve them whenever you want

 Easy to modify

 More attractive

 You can combine them with other letters of documents

 Easy to send them to anywhere in the world using internet

 STARTING MS WORD

Double click the word

icon

Step 1 : Click on the Start Button

Step 2 : Select All Programs
Step 3 : Select Microsoft Office
Step 4 : Select Microsoft Word
 The Application and Documents Windows Maximize
Title Bar Minimize Close
Menu Bar Standard Tool Bar

Formatting Toolbar

Application Window
Document Window

Tab ruler

Scroll Bars
 SAVING A DOCUMENT

Click File  Save or click
Save icon on Standard
Toolbar.

 Save as dialog box will

appear

 Type the file name

 To save the file in different

location, click the save in
drop down arrow then select
a drive or folder
 SAVING WITH PASSWORD
After your creating the
document it can be save with
a password. Follow the step
below the protect your
document

Select Tools Option

Security option

Type your password in

“Password” box, press “OK”
to confirm.

Then it will ask you to

confirm the open password
OPENING A DOCUMENT
 Opening a existing
document

 Select file  Open

or click open icon on
Standard Toolbar

 Select the file and

click the open
button.
 SETTING MARGIN AND PAGES
 Select file  page setup a dialog box
will appear

 Click margins tab, change the margins

 Select paper orientation

 Click paper tab in the paper size drop

down arrow, select any paper size.

 In the apply to drop down arrow select

whole document or this point forward
click OK make it active

 Then click OK button

 CREATING COLUMNS
 It make easy for you to insert and
format columns for news letters

 Select Format  Column a dialog

box appear

 Click one of the preset button

 Give the number of column and

spacing between column

 Click apply to button and select an

option click OK
 COPYING AND PASTING TEXT
 Select the text you want to copy

 Select Edit Copy/Press Ctrl + C

 Place the insertion point in the document where you want to

place a copy text

 Select Edit  Paste/Press Ctrl + V

MOVING TEXT
 Select the text you want to copy

 Select Edit  Cut/Press Ctrl + X

 Place the insertion point in the document where you want to

move text

 Select Edit  Paste/Press Ctrl + V

INSERTING A TABLE

 Give the number of column

and number of rows
 Select insert Picture
From file option
 Then click OK
 INSERTING AND DELETING
ROWS AND COLUMNS
 Place the insertion point where you insert new
column or row

 Select Table  Insert

Row Above - Insert a new row above the
selected row
Rows below - Insert a new row below the
selected row
Column to the right - Insert a new column to the left of
the selected column
Column to the left - Insert a new column to the right
of the selected column

 Select an option the click

 INSERTING PICTURES
 Select Insert Picture
Word Art
CHANGE THE CASE OF TEXT
 Select the text you want to
change
 On the Format Menu
Change case a dialog box
appears
 Click the capitalization
option you want
 Then click OK button
 ADDING WORD ART TEXT
 Select Insert Picture Word
Art

 In the dialog box, select one of

the word Art style and click OK

 Type the text you want to add,

Click OK button

Modifying word Art

 By using the Word Art Tool bar
you can modify the inserted word
art text
 CREATING A NUMBERED OR A BULLETS LIST
 Place cursor where you want to begin the numbered
list, Select Format Bullets and Numbering

 In the dialog box, click numbered tab

 Select a number style from the listing, Click

Customize button to make changes on number
settings

 Click Bulleted tab, Select a Bullet style form the

listing or click Customize button to make changes on
Bullets

You can also create multi level list by using this feature
 Click Outline Numbered tab

 Select a multi level list form the dialog box or click

customize button

 To make changes on it

 Finally click OK button to affect the settings

INSERTING SPECIAL CHARACTER
AND SYMBOL
 Place the insertion point in
your document where you
want to insert

 Select Insert Symbol 

Symbol dialog box will
appear

 Click symbol tab select a

symbol from the listing

 Select Table  Insert 

Table a dialog box appears
 CHANGING FONT ATTRIBUTES
 Select Format  Font - the dialog box appear

 Click font drop down arrow and select new font

 Click font style to change the style to Bold,

Italic Etc.

 Select font size in size box

 Click Underline drop down arrow and select

any underline Style

 Click Font Color to change the text Color

 Place the insertion point in the document

where you want to place the table
CHOOSE CHARACTER SPACING TAB
 Choose Scale
(100%,150%,66%, etc. )

 Choose Spacing (Normal,

Expanded, Condensed)

 Choose Position ( Normal,

Raised, Lowered)

Choose Text Effect Tab

 Select one any animation
you want then OK
 USING BORDER AND SHADING
• Place the Insertion pointer in the
paragraph you want to place border

• Select Format  Border and shading

• In the dialog box, Click Borders Tab,

Select the page or box, Style, and color
setting area

To apply Page Border

• Click Page Border tab
• Select the Border setting and styles as you
want

To add Shading to the Paragraph

• Click Shading Tab, Select a fill color or
pattern form the style
• Click Apply to button and select any option
then click OK
 INSERTING PAGE BREAKS
 Place the insertion point in the
document where you want to
force a page break

 Select Insert Break the dialog

box appears

 Make sure the page break option

button is selected and them click
OK
 CHANGING LINE SPACING AN INDENTS
 Select Format Paragraph the dialog
box appears

 Click the indents and Spacing tab

 Click Line Spacing and select or change

settings

To set the indents, at the dialog box

 Change the value in the indentation
boxes( Left, Right)

 Click OK

To Change the Text Alignment

 Select any option in the alignment
(Left/Right/Justify/Center)

 Then Click OK button to affect the

settings
 CREATING A NUMBERED OR A BULLETS LIST
 Place cursor where you want to begin the numbered
list, Select Format Bullets and Numbering

 In the dialog box, click numbered tab

 Select a number style from the listing, Click Customize

button to make changes on number settings

 Click Bulleted tab, Select a Bullet style form the listing

or click Customize button to make changes on Bullets

You can also create multi level list by using this feature
 Click Outline Numbered tab

 Select a multi level list form the dialog box or click

customize button

 To make changes on it

 Finally click OK button to affect the settings

 SEARCHING AND REPLACING TEXT
 On the Edit Replace find and
replace dialog box will appear

 In find what - Enter the text you want to

find

 In Replace with – Enter the text you

want to replace

Tips:
To replace all instances of the text, Click
Replace All

To replace each instance of the text

individually, Click Find Next, and then
click Replace
ADDING PAGE NUMBERS TO A DOCUMENT
 Select Insert Page Numbers

 In the Dialog box, Select the position ( Top of page/

Bottom of page)

 Click format button to select a number format

 Click OK to active the page number

 ADDING WORD ART TEXT
• Select Insert Picture Word
Art

• In the dialog box, select one of

the word Art style and click OK

• Type the text you want to add,

Click OK button

Modifying word Art

• By using the Word Art Tool bar
you can modify the inserted
word art text
 ALIGNING TEXT WITH TABS
 Select Format Tabs – the dialog box will appear

 In the dialog box, make the new tab settings

 Select any aligning option to set text alignment

1. Left - Aligns the beginning of the

text line at the tab stop
2. Center – Center the text line at the tab stop
3. Right - right justifies the text line at the tab stop
4. Decimal – lines up numerical entries at their
decimal point

 To set a tab stop, type the value in tab stop

position

 To set leader, if you want, Then click set

 To delete tab stop, click it in the list, and then

click clear

 To delete all tab stops in the selected paragraph,

click clear all

 Click OK
 ADDING HEADER AND FOOTER

 Select view Header and Footer – display the header are

 Type the text in the header area , you can also add page
numbers, current time, date etc…

 To add footer click Switch between Header and Footer

button

 The footer area will display

 Type the text at the footer area then click close button
WORKING WITH AUTO CORRECT
 Click Tools Auto Correct

 In the dialog box, enter the

words as you misspell in the
replace box

 In the with box enter the

correct spelling of the word

 Click add to add the entry to

the AutoCorrect list

 When you completed click OK

CREATE A LARGE DROPPED INITIAL CAPITAL
LETTER
Click the paragraph that you want to begin with a
“drop cap”, a large dropped initial capital letter

The paragraph must contain text

On the Format menu  click Drop cap

Click dropped or in Margin

Select any font you want to create Drop Cap

Select lines to drop cap

Choose distance from text

Then OK
 MAIL MERGE
 Mail merge mean to print a letter to
everyone by storing their names and
address in computer

 Tools  letter and mailing  mail

merge wizard

 Then the mail merge task panel display

in the screen

 Select the type of document are you

working on in the “Select document
type” panel
Eg: Choose letters option button

 Click next : starting document

 Select to how do you
want to set up your
letter in the “Select
starting document”
Eg : Select “use the
current document”
option button
 Click next : Select
recipients
• There is the three option shown on
the “Select Recipients” box

1. If you have newly creating the

fields and persons details select
“type a new list”
2. If you are created real you select
“use an existing list”
• And click next: write your letter
1. If you select “use an existing
list” then select the existing
data base name
2. If you select “type a new list”
then

 You enter the details and

save. But there is lot of
fields. If you have unwanted
field, select customize and
delete the unwanted field

 Finally save you entered list

 There is a mail merge new bar appears
on the screen

 Click next : write your letter

 Then click the insert merge field, that

are appear on the mail merge bar
 Finally click view
merged data
(<<ABC>>) on the
merge field

 Then press the

arrow keys and
get the details
 CREATE ENVELOPES AND MAILING LABEL
On the Tools menu letter and mailing Envelopes
and Label

In the Delivery address box do one of the following

Enter or edit the mailing address

In the return address box enter or edit the return

address

To select an envelope size, the type of paper feed. And

other options, click Options

In the envelopes and labels dialog box. Do one of the

following.

To print the envelop now,

insert an envelop in the printer as shown in the feed
box, and then click print
To attach the envelope to the current document for
later editing or printing, click Add to document
To modify and existing envelope that is already attached
to the current document, click Change document
PRINTING DOCUMENT
 To preview your document before
printing, click Print preview button
on the tool bar

 To make print setting, Click File

Print – dialog box appears

 In the dialog box select the printer

name and set the pages range

 Give the number of copies

 Click properties button to make

settings on print setup

 Finally, Click OK button