To Get Started

Prepare for emergencies:

1. Sketch out main and backup escape paths for each floor and building.

2. Post these routes in common areas, clearly marking exits, Fire hose reels, and stairwells.

3. Choose a meeting spot around 500 feet from the building, away from potential fire risks like gas lines or dumpsters.

Designate Fire Safety Leaders:

Establish a group of leaders responsible for fire safety, with overlapping roles to guarantee safety measures are always in place, even if someone
is absent or unable to fulfill their duties. This ensures a secure and well-organized evacuation.

Build up Fire Communication Strategy: We need to think ahead about how we will communicate with our employees, fire safety leaders, first
responders, and the public during and after a fire incident.

Here are some communication steps to consider: 1. Notify employees about the evacuation. 2. Reinforce the assembly point location to employees.
3. Distribute surveys to confirm the safety of all employees. 4. Inform visitors or clients about potential delays. 5. Reach out to the landlord
regarding necessary repairs.
 Consider all possibilities and contingencies
Prepare for every situation and be ready for any unexpected events. Basically worst case scenarios. Addressing Different Types of Fires:
Cooking/Kitchen Fire:

- Smother oil/grease fires (if safe).

- Turn off or unplug equipment on fire, and keep the door closed (if safe).

Electrical Fire:

- Cut off electricity.

- Use baking soda or a Class C-rated fire extinguisher (if safe).

Arson: Preserve the fire scene—avoid touching anything. Start documenting immediately.

- Restrict access to the site.

- Be cautious of any potential incendiary/explosive devices.

Customize safety measures to match your business's specific risks.

 Identify or list High risk Hazards
Highlight areas or items with an elevated fire risk:

- Space heaters

- Fireplaces

- Kitchen equipment

- Electrical devices

Keep records of these hazards, their locations, and their most recent inspections. Regularly review and update this information for ongoing safety.

Fire Equipment Inspection: TGP Karthik

Keep a record of all fire equipment, such as extinguishers, smoke detectors, fire alarms, and sprinklers. Regularly inspect them to ensure they are in good
working order. It's essential to clearly mark items like extinguishers and fire alarms for easy identification during evacuations.
Fire Evacuation Plan
Fire Safety Roles.

Chief Fire Warden

Assistant Fire Warden

Headcount Manager

Route and Stairwell Guider

Communication Plan Leader

Floor Monitors
Chief Fire Warden responsibilities

Pre fire planning/preparation

Check/close doors

Check bathrooms

Perform Backup Headcount

Assistant Fire Warden Responsibilities

• Walkthrough and inspect all possible exits and escape routes

• Ensure total evacuation

• Check/close doors

• Assist mobility-impaired employees to make it accessible for employees to evacuate more easily
Headcount Manager

• Headcount

• Send out wellness survey for employees to identify the link between stress, mental, and physical health,

• Report to Chief Fire Warden

Route and Stairwell Guider

• Ensure paths/hallways are clear

• Ensure stairwells are clear

• Help keep evacuating employees calm and moving

Communication Plan Leader

• Disseminate information to key stakeholders

• Send out evacuation alerts

• Communicate with the public about event

 Fire Evacuation Plan
Safety Leader: ………………………………………………….

Address: ……………………………….

Department and position: ……………………….

Phone: …………………………..

Procedures and rules

Fire Evacuation Instructions: In the event of a fire alarm:

1. Dial 9-9-7 for Fire department emergency assistance.

2. Quickly head to the nearest evacuation route, ensuring you close doors as you go with following instructions from safety leaders.

3. Gather at the assigned assembly point.

4. Complete the wellness/safety survey as instructed.

 Dos and Don'ts
IMPORTANT
If you see a fire or smell smoke:
1. Immediately activate the nearest fire alarm. IMPORTANT:
2. Dial 9-1-1 for emergency assistance. • DO NOT attempt to extinguish an out-of-control fire
3. Notify a manager or the closest fire safety leader • DO NOT stop to collect personal belongings
4. If it's safe to do so, use the appropriate equipment • DO NOT use the elevator; always use the stairs
and methods to extinguish fire. • Keep doors closed to prevent the fire from spreading.
5. Head to the nearest evacuation route, ensuring • If you cannot use the stairs, or you see someone who
doors are closed behind you. cannot use the stairs, notify the Assistant Fire Warden
6. Assemble at the designated meeting point. immediately. If it is safe to do so, you should help
7. Complete the wellness/safety survey. assist them to the evacuation route
8. Follow the guidance provided by your assigned fire
safety leader.
 Communication Plan
During Fire:

After Fire:

Important contact information:

Fire department:

Police department:

Facility owner/manager:

Electrical utilities:

Gas utilities:

Important vendors:
 Unique Situations and Protocols:
Let's address specific circumstances and the corresponding procedures.
Please fill in the numbered spaces with potential fire scenarios that apply in our building. Use the open fields to detail well-considered and professional
procedures for managing fire-related risks effectively.

1.

2.

3.

4.

5.
Fire Equipment

Equipment Type Location Last Inspected

Fire Drill Log

Date Success, Needs Notes Sign Off

Improvement, or Failure
 Next Steps
DISTRIBUTE PLAN

To ensure successful execution, we need to share your fire evacuation plan with stakeholders and team members in advance. Also we need to display this
document in common areas alongside evacuation maps for easy access and understanding.

PRACTICE & DRILL

We need to always use the fire drill logs to conduct and record evacuation drills and practice runs. This helps us make necessary improvements
through direct updates or after-action reports. With repeated practice, our team will be well-prepared to respond effectively in case of
emergencies.

REVIEW & REVISE

As a company, it's important to keep this document fresh. Whenever we inspect equipment or identify hazards, let's update it right away. Also, we need to
assure to promptly refresh key information like contacts or new floor plans. This way, we'll always have an accurate and effective safety plan in place.
 Fire Safety Checklist
Pre-Fire ✓

Equipment & Tools

Fire safety equipment is inspected and up-to-date (extinguishers, smoke alarms, sprinkler heads)

Company data is backed up both on premises, off premises, and in the cloud

You’ve invested in a reliable emergency communication system to message your people before, during, and
after a fire or emergency situation

Facility

Fire exits are clearly marked, illuminated, and accessible

A safe meeting place has been established for staff

Walkways are clear (per building code requirements)

Evacuation plan has been posted in a location visible to all employees

 Fire Safety Checklist
Personnel & Training

Fire Safety Team roles and responsibilities have been assigned

Staff is properly trained on all aspects of the evacuation plan

Staff is properly trained on the use of all fire safety equipment, location of extinguishers, and where fire exit routes are located

Staff is aware of workplace do’s and don’ts during a fire

Walkie talkies approval request and training

Planning

A thorough fire safety evacuation plan is built

Fire drill plan is ready: schedule, evacuation route, roles, and safe meeting location

Leadership has conducted a thorough audit of the facility for fire risks: exposed wiring, faulty kitchen appliances, loose papers, properly
stored and labelled flammables/hazardous materials, and cluttered areas where fire exit routes are located

Protocol is in place for post-fire messaging, status checks, and alternate working locations
 Fire Safety Checklist
Post-Fire ✓

Communication

Safety wellness checks have been sent out to all employees immediately following fire incident

Incident has been communicated externally: customers, partners, investors, community

Fire debrief conducted to assess cause of fire, company-wide response to fire, and what could have been done differently

Instructions have been sent regarding office closure/reopening and alternate working sites

Employees have been educated on cause of fire and how to avoid fire risks in the future

Resources for impacted employees (psychological/financial) have been communicated

Assessment

Walkthrough conducted (once safe) to assess fire/water damage to structure, equipment, devices, and additional assets

Photos and video have been taken and written documentation made for potential insurance claims
 Fire Safety Checklist

Learning

Plans to better fireproof the workspace have been made

Fire drill procedure has been modified based on post-fire findings

If any of these items are left unchecked, we could be putting lives in danger. Revisit any areas we feel are weak or
could use more attention. Better safe than sorry is never more applicable than when our employees and business
are at risk.
Safety Leaders Nomination