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org
Seminar
On
Time
Management
Submitted To: Submitted By:
www.studymafia.org www.studymafia.org
Definition
Time Management refers to managing time
effectively so that the right time is allocated
to the right activity.
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Introduction
• Effective time management allows individuals
to assign specific time slots to activities as per
their importance.
• Time Management refers to making the best
use of time as time is always limited.
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Time Management Techniques
Effective Planning
• Plan your day well in advance. Prepare a To
Do List or a “TASK PLAN”. Jot down the
important activities that need to be done in a
single day against the time that should be
allocated to each activity.
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Time Management Techniques
Setting Goals and Objectives
• Working without goals and targets in an
organization would be similar to a situation
where the captain of the ship loses his way in
the sea. Yes, you would be lost. Set targets
for yourself and make sure they are realistic
ones and achievable.
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Time Management Techniques
Setting Deadlines
• Set deadlines for yourself and strive hard to
complete tasks ahead of the deadlines. Do
not wait for your superiors to ask you
everytime. Learn to take ownership of work.
• One person who can best set the deadlines is
you yourself.
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Time Management Techniques
Delegation of Responsibilities
• Learn to say “NO” at workplace. Don’t do
everything on your own. There are other people
as well. One should not accept something which
he knows is difficult for him.
• The roles and responsibilities must be delegated
as per interest and specialization of employees
for them to finish tasks within deadlines.
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Time Management Techniques
Prioritizing Tasks
• Prioritize the tasks as per their importance and
urgency. Know the difference between
important and urgent work. Identify which tasks
should be done within a day, which all should be
done within a month and so on.
• Tasks which are most important should be done
earlier.
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Time Management Techniques
Spending the right time on right activity
• Develop the habit of doing the right thing at the
right time. Work done at the wrong time is not
of much use.
• Don’t waste a complete day on something
which can be done in an hour or so. Also keep
some time separate for your personal calls or
checking updates on Facebook or Twitter.
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Time Management Skills
Stay Organized
• The workstation must be kept clean and
organized.
• Keeping important files organized helps you
retrieve them immediately and thus saves
time which goes on unnecessary searching.
Staple important documents together.
• Do not keep stacks of files and heaps of
paper on your desk.
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Time Management Skills
Learn to Prioritize
• Set your priorities. Do not work just for the
sake of working.
• Prepare a “Task Plan” or a “To Do” List the
moment you settle down for work. Jot down
all the activities you wish to do in a single day
as per importance and urgency.
• High priority tasks must be attended to
immediately.
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Time Management Skills
Be Punctual and Disciplined
• Being punctual helps you complete tasks way
ahead of deadline.
• Avoid taking too many leaves from work.
Such an attitude is completely
unprofessional.
• Make sure you are there at your desk five
minutes before your actual time.
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Time Management Skills
Take Ownership of work
• Do not work only when your boss is around.
Work for yourself. The dedication has to
come from within.
• Be responsible for your work and learn to
accept your mistakes.
• If you have accepted something, then it
becomes your responsibility to complete it
within the allotted time slot.
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Time Management Skills
Be a little Diplomatic
• Do not accept everything which comes your
way. A polite “NO” in the beginning will save
your reputation later.
• The employees must be delegated
responsibilities as per their specialization and
background. This way they take more interest
and eventually finish work on time.
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Time Management Skills
More Focused
• Be a little focused and concentrate on work.
Do not waste time by loitering and gossiping
around.
• Do not take long personal calls at work.
Finish off work and leave for the day on time.
You will have ample time to catch up with
your friends or log on to social networking
sites.
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Conclusion
Time management is the process of organizing
and planning how to divide your time between
different activities. Get it right, and you'll end up
working smarter, not harder, to get more done in
less time – even when time is tight and pressures
are high. The highest achievers manage their time
exceptionally well.
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References
• www.google.com
• www.wikipedia.com
• www.studymafia.org
Thanks
