PROJECT MANAGEMENT

BTEC-505-18

PREPARED BY:-
Dr. Shivani Goyal
AP (ECE)
Institute V/M & Department’s V/M

Institute V/M

VISION

“To emerge as Institution of Technical excellence imparting

professional education for
sustainable development of society."

MISSION

• To Provide quality technical education through state-of-the-

art infrastructure and well qualified and experienced
faculty.
• Having academic flexibility through strong industry
academia interactions.
• Focus on students employability, entrepreneurship, higher
education and competitive examinations.
• Inculcate ethical and moral values in students.
Department Vision
Sr.No Detail
1 To produce competent electronics and communication engineers and socially sensitive
leaders by quality engineering education.

Department Mission
Sr.No Detail
1 To educate the students in the field of electronics and communication engineering with
ever-changing technologies and skills.

2 To enable the students in solving real-time problems and make use of new technologies.

3 To have industry collaboration and interaction with professional societies for continuous
development.

4 To help students in becoming successful entrepreneurs.

2 - Program Educational Objectives (PEO)
Programme Educational Objectives:
· Describe the career and professional accomplishments that the programme would prepare the graduates to
achieve in a few years after their graduation.
Guidelines for the PEOs:
· PEOs should be consistent with the mission of the Institution
· The number of PEOs should be manageable
· PEOs should be achievable by the program
· PEOs should be specific to the program and not too broad
· PEOs should be based on the needs of the constituencies
Our graduated students are expected to fulfill the following Program Educational Objectives (PEOs):

1) Core Competency: Successfully apply fundamental mathematical, scientific, and engineering principles in
formulating and solving engineering and real life problems for betterment of society.
2) Breadth: Will apply current industry accepted practices, new and emerging technologies to analyse, design,
implement and maintain state of art solutions.
3) Professionalism: Work effectively and ethically in ever changing global professional environment and multi-
disciplinary environment.
4) Learning Environment: Demonstrate excellent communication and soft skills to fulfil their commitment
towards social responsibilities and foster life-long learning.
5) Preparation: Promote research and patenting to enhance technical and entrepreneurship skills within them.
Sr.No Detail Revised Blooms’ Taxonomy Domain
1 Become competent Create
Computer Professionals
2 Have abilities to Analyze
analyze the
requirements of
software and provide
solutions through
efficient product
designs.
3 Have a successful Analyze
career and meet the
requirements of Indian
and other Multi-
National Companies.
4 Have exposure to Evaluate
advanced technologies,
technical skills and
opportunities to work
as team members on
multidisciplinary
projects
Program Outcomes (PO) & Program Specific Outcomes (PSO)
Sr.No Detail Revised Blooms’
Taxonomy Domain
PO1 PO1 Apply
Engineering knowledge: Apply the knowledge of mathematics, science, engineering fundamentals, and an
engineering specialization to the solution of complex engineering problems.

PO2 PO2 Analyze

Problem analysis: Identify, formulate, review research literature, and analyze complex engineering problems
reaching substantiated conclusions using first principles of mathematics, natural sciences, and engineering
sciences.

PO3 PO3 Analyze

Design/development of solutions: Design solutions for complex engineering problems and design
system components or processes that meet the specified needs with appropriate consideration for the
public health and safety, and the cultural, societal, and environmental considerations.

PO4 PO4 Evaluate

Conduct investigations of complex problems: Use research-based knowledge and research methods
including design of experiments, analysis and interpretation of data, and synthesis of the information
to provide valid conclusions.

PO5 PO5 Apply

Modern tool usage: Create, select, and apply appropriate techniques, resources, and modern
engineering and IT tools including prediction and modeling to complex engineering activities with an
understanding of the limitations.
PO6 PO6 Apply
The engineer and society: Apply reasoning informed by the contextual knowledge to assess societal, health, safety, legal and
cultural issues and the consequent responsibilities relevant to the professional engineering practice.

PO7 PO7 Apply

Environment and sustainability: Understand the impact of the professional engineering solutions in societal and
environmental contexts, and demonstrate the knowledge of, and need for sustainable development.

PO8 PO8 Apply

Ethics: Apply ethical principles and commit to professional ethics and responsibilities and norms of the engineering
practice.

PO9 PO9 Apply

Individual and team work: Function effectively as an individual, and as a member or leader in diverse teams, and in
multidisciplinary settings.

PO10 PO10 Apply

Communication: Communicate effectively on complex engineering activities with the engineering community and with
society at large, such as, being able to comprehend and write effective reports and design documentation, make effective
presentations, and give and receive clear instructions.

PO11 PO11 Apply

Project management and finance: Demonstrate knowledge and understanding of the engineering and management principles
and apply these to one’s own work, as a member and leader in a team, to manage projects and in multidisciplinary
environments.

PO12 PO12 Apply

Life-long learning: Recognize the need for, and have the preparation and ability to engage in independent and life-long
learning in the broadest context of technological change.
PSO1 PSO1. Extrapolating Domain Knowledge: Ability to provide practical solutions to various problems in
the field of Electronics & Communication Engineering by extrapolating the fundamental and advanced
knowledge of electronic devices, circuits, VLSI, embedded, IOT and communication systems.
PSO2 PSO2. Innovation and Design Ability: Innovative thinking and ability to design and/or improve products
and/or systems for the society and industry for better utilization, human safety and cost reduction.
 UNIT-1
Project Management Concept
Attributes of a Project
Project Life Cycle
The Project Management Process
Global Project Management
Benefits of a Project Management
Needs Identification
PROJECT
 PROJECT
A project is a set of tasks that must be
completed in order to arrive at a particular
goal or outcome.
Depending on the size and scope of the
project, these tasks may be simple or
elaborate, but all projects can be broken
down into objectives and what needs to be
done to achieve them.
THREE THINGS THAT
DEFINE A PROJECT

TIME

QUALIT
COST
Y
CHARACTERISTICS OF A PROJECT
SPECIFIC
MEASURABL
E
ACHIEVABLE

RELEVANT

TIME BOUND
ATTRIBUTES OF A PROJECT
KEY ATTRIBUTES OF A PROJECT
1. OBJECTIVE
2. TEMPORARY
3. UNIQUE
4. INTERDEPENDENT TASKS
5. RESOURCES
6. CUSTOMER
7. UNCERTAINITY
 1. OBJECTIVE
Every project should have a well-defined
objective, an expected result or product.
The objective of a project is usually outlined
in terms of scope, time and cost.
For example, the objective for the
refurbishing of a primary school might be
defined as being completed within 4 weeks at
a cost of Rs. 2,00,000 in a quality manner
that meets industry and education
departmental standards.
 2. TEMPORARY
Projects have a specific time frame or fixed
life span with a definite beginning and end.
For example, the refurbishing of a primary
school might have to be completed between
Dec 20 and Jan 20.
 3. UNIQUE
A project may be unique or a once-off
endeavour.
For example, some projects like designing a
space station are unique because they have
never been attempted before.
The projects such as building a house or
planning a wedding are unique because of the
customization they require.
 4. INTERDEPENDENT TASKS
Two or more tasks dependency on one another
to complete a goal.
Carried out through a set of interdependent tasks,
that is they are developed in increments.
A project team should develop initial plans and
then update them with more detail based on new
information as the project progresses.
For example, in the refurbishing of a primary
school, firstly plans must be drawn up,
subcontractors determined, licenses or permits
obtained, materials ordered etc.
 5. RESOURCES
A project requires resources, often from
various areas.
Resources include
People
Organizations
Equipment's
Materials
Facilities.
For example, a wedding is a project that may
involve resources such as a caterer, a florist,
reception hall, and a limousine.
 6. CUSTOMER
A project should have a primary customer or
sponsor.
Most projects have many interested parties
or stakeholders, but someone must take the
primary role of sponsorship.
The project sponsor usually provides the
direction and funding for the project.
For example, when a contractor builds a
home for a couple, the couple is the sponsor
or customer funding the project.
 7. UNCERTAINITY
 A project involves uncertainty because each project is unique,
it is sometimes difficult to define the project's objectives
clearly, estimate how long it will take to complete, or
determine how much it will cost.
 External factors also cause uncertainty, such as a supplier
going out of business or a project team member needing time
off.
 This combination of assumptions and estimates causes a
degree of uncertainty that makes project management so
challenging.
 For example, a contractor may supply and install a new
computer system on time, and within scope, however, the
budget may blow out due to the skyrocketing cost of parts
imported from a tornado-ravaged country (Gido & Clements,
2003; Schwalbe, 2014).
PROJECT MANAGEMENT CONCEPT
PROJECT MANAGEMENT
Project management is the use of specific
knowledge, skills, tools and techniques
to deliver something of value to people.
 CONCEPT OF PROJECT
MANAGEMENT
According to a survey by the Project
Management Institute (PMI), only 58% of
organizations realize the actual
importance of project management and how
it allows them to effectively tackle the issues
they face.
IMPORTANCE OF PROJECT
MANAGEMENT
PROJECT LIFE CYCLE
 PROJECT LIFE CYCLE

CLOSURE
MONITORIN
OR
INITIATION PLANNING EXECUTION G AND
COMPLETIO
CONTROL
N
PROJECT LIFE CYCLE
 1. INITIATION
The project initiation phase marks the beginning
of a project by determining high-level
expectations like why a project is required, if it is
feasible or not, and what is needed to complete
the project.
Outputs of this phase include required
stakeholder approvals to proceed to the next
phase, documentation pertaining to project needs
(business case), and rough estimates of time and
resources required to complete the project (
project charter), and an initial list of stakeholders.
 2. PLANNING
In the planning phase, project managers detail
the project scope, time frame, and risks.
Completeness and continuity are the major
components of a successful project plan.
Outputs of this phase include a detailed
project plan, a project communication plan (if
there is no project plan), budget baseline,
project scheduling, individual project goals,
scope document, and updated stakeholder
registry.
 3. EXECUTION
In the project execution phase, the project
team members are coordinated and guided
through proper project communication to get
the work done as explained in the approved
project management plan.
Additionally, this phase also covers the
proper allocation and management of other
project resources like materials and budgets.
Project deliverables are the output of the
execution phase.
4. MONITORING AND CONTROL
During the
project monitoring and controlling phase , the
time, cost, and performance of the project are
compared at every stage and necessary
adjustments are made to the project activities,
resources, and plan to keep things on the right
track.
Outputs from this phase include project progress
reports and other communications that ensure
adherence to project plans and prevent larger
milestones and deadline disruptions.
 5. CLOSURE OR COMPLETION
The process of finalizing the project, reviewing
the project deliverables, and transitioning
them to the business leaders is called the
project closure phase in a project management
life cycle.
This stage offers time for both celebration and
reflection.
Outputs from this project management phase
include approved project results and learnings
that can be applied to similar projects in the
future.
PROJECT MANAGEMENT
PROCESS
PROJECT MANAGEMENT PROCESS
Project management is one of the critical
processes of any project.
This is due to the fact that project
management is the core process that
connects all other project activities and
processes together.
When it comes to the activities of project
management, there are plenty. However,
these plenty of project management activities
can be categorized into five main processes.
 GLOBAL
PROJECT MANAGEMENT
DEFINITION: GLOBAL MANAGEMENT
A Global Team is when the Project Manager
or leader is managing his/her team in
minimum of two or more countries.

“Global project management is the

application of project management practices
in a distributed setting where the project
stakeholders or the project work takes place
in multiple geographical regions or across
different cultures”.
 GLOBAL MANAGEMENT
To work globally, we allow customers and
companies to work together in more efficient
and portable manner through:-
Conference Calls
Video Conference Calls
Instant Messages
Short Message Service
 MANAGING GLOBAL TEAMS
Project Manager’s must track:-
 FACTORS
IMPORTANT FOR GLOBAL MANAGEMENT

Have Respect for everyone

Time Zones

Different Language Barriers

Create Team Synergy(Interaction)

Leadership by Exception (When employees notify their managers when

monthly sales drop below a certain amount.)

Set Goals and Celebrate Achievements

1. Have Respect for everyone
2. Time Zones
3. Different Language Barriers
4. Create Team Synergy
5. Leadership by Exception
6. Set Goals and Celebrate Achievements
BENEFITS OF PROJECT
MANAGEMENT
 BENEFITS OF PROJECT
MANAGEMENT
When it comes to delivering a successful
project outcome that meets or exceeds the
expectations of your stakeholders, the
benefits of project management will not go
unnoticed.
Here are six key benefits of project
management for your organization.
 1. MANAGE BUDGETS AND
TIMELINES
Strict budgets and timelines make it increasingly
difficult for organizations to complete a successful
project.
With a devoted project management team,
organizations gain the tools and experience
needed to create a budget and timeline strategy
that supports project priorities.
 Juggling resources and supplies with effective
employee management helps project management
teams manage hard budgets and tight timelines.
 2. IMPROVE QUALITY AND
PRODUCTIVITY OF PRODUCT
Project managers work diligently to better
define goals and optimize workflows to improve
productivity and project quality.
With a clear roadmap in hand, teams can better
navigate the project and perform the required
tasks, ultimately improving the overall quality
of work and producing a high-quality product.
 3. MITIGATE PROJECT RISKS
All projects pose a variety of risks that range
from costs to schedules to performance.
Analyzing, communicating, and prioritizing
project risks are all areas in which project
managers excel and support their
organization.
 With a dedicated project management team,
you can mitigate risks before they cause
lasting damaging effects to the project (or
worse, to the company).
4. IMPROVE RELATIONSHIPS WITH
STAKEHOLDERS
Working with a variety of stakeholders, from investors
and executives to suppliers and vendors, can often feel
like there are too many cooks in the kitchen.
Creating a core project management team can improve
the flow of communication to all involved parties,
manage mutual risks, and improve an organization’s
relationship with all stakeholders.
A project manager must acknowledge the needs and
interests of each stakeholder to ensure the project
outcome is an accurate reflection of the goals.
5. INCREASE CUSTOMER SATISFACTION
Every project is completed to suit the needs
of the consumer.
A project management team that keeps a
project on task and develops a high-quality
product or service will go miles to increase
your overall satisfaction of your customers.
 6. GAIN A COMPETITIVE
ADVANTAGE
Chances are your organization is in a
competitive marketplace, which means
there’s often little to no room for error.
Leveraging the benefits of project
management can help give you an edge over
the competition, improving your product and
relationship with customers and stakeholders
alike.
NEEDS IDENTIFICATION
 NEEDS IDENTIFICATION
An organization can create a project using a top-down,
bottom-up or a combined method.
 In the top-down method, upper management comes up
with the ideas for a project.
In the bottom-up method, employees and middle
management create ideas for projects.
In the combined method uses everyone in the
organization to come up with ideas for a project.
An organization commonly assigns different teams to
different parts of the project.
By implementing a needs identification system, the
organization helps to ensure the proper allocation of
assets to different projects within the organization.
NEEDS IDENTIFICATION
1. Identifying Problems
2. Reviewing Project Needs
3. Gathering Basic Information
4. Objectives and Opportunities
 1. Identifying Problems
Identifying potential problems before the start of a
project can save the organization significant amounts
of time and money.
In order to look at the functional needs of the project
(what the team needs to complete the project), the
company must explain to the team the business needs
of the project
Problem analysis is one of the most critical stages of
project planning because this stage helps to guide all
subsequent analysis and decision-making.
If the project does not advance past this stage with
solutions that the organization can implement, the
project should not go forward in its current form.
 2. Reviewing Project Needs
The need for the project is identified after the
organization makes observations about the
project. Observations are often subjective and
therefore someone with expertise about the
proposed project should help to make
observations.
A good observer can identify the needs of the
project by answering key questions about the
project. If the observations take into
consideration the project itself and the
outcome of the project, the observations
should meet all of the needs of the project.
 3. Gathering Basic Information
Observation and gathering information
represent two processes.
Observations highlight what is needed. On
the other hand, gathering information
highlights the processes needed to execute
the proposed project.
Both observations and the actual gathering of
information should include comments from
the group that ultimately will benefit from the
completed project.
 4. Objectives and Opportunities
Once the organization has analyzed the needs
and identified the objectives, the organization
needs to allocate funds to capitalize the
project.
By successfully identifying the needs, an
organization can begin to allocate resources
to pay for the project.