COMMUNICATION MANAGEMENT
PLAN
GROUP-6
C0905523 – Powrna Paranthaman Maragatham
C0902241 – Jebin Thomas
C0908948 – Anna Mary Sajimon
C0902243 – Della Elza Thomas
C0912812 – Arun Vengadasubramaniyan
C0904044 – Abin Joseph
C0902525 – Shantanu Shetty
RENOVATION OF A TWO - STOREY RESIDENTIAL BUILDING
Client Celin Anderson
Design & Development Arfa Design Inc.
Contractor Name Epic Heaven
Delivery System DBB
Start Date 2025-05-01
End Date 2025-07-22
Project Address 2489 Frankfield Road, Mississauga, ON, L5K 2A5
Project Area 2500 Sq ft
Project Budget $450,000.00
Project Manager Arun Vengadasubramaniyan
The main objective of communication
in project management is to establish
an understanding between
stakeholders in terms of project
Communication goals, timelines, budget and keeping
quality standards.
Management
Proper communication enables fast
making decisions and solving
problems and guarantees the
compliance in the legal and the safety
standards.
Email:
• Use in formal reports (permits, contracts) and for
documentation.
• Example: Updated blueprints with stakeholders.
Video Calls:
• Keeps discussions running smoothly for the
audience — as for, e.g., the discussion of design
Communication revisions.
• Example: Presentation of architect illustrating a 3D
Models: model of a proposed kitchen layout.
WhatsApp/Phone Calls:
• Great for response time, immediately updates or to
clarify.
• Example: Material arrival times being notified by
the team to the site supervisor.
In-Person Meetings:
• Good for dealing hands on during site visit.
Milestone
Updates: Tasks, Weekly Updates:
Updates achievements, Regular progress
and what’s checks.
coming.
Types of
Example: Starting
plumbing work Issue Purpose: Address
and reporting risk or barriers
Resolutions:
Communica
completion of the quickly.
foundation phase.
tion Example:
Scheduling
Format:
Confirmations for
exterior painting Approvals: the modifications
around a storm in written or
delaying it. verbal form.
Example: Consultation with Celin Anderson concerning revised kitchen layout, after which
approval was given by Celin Anderson.
Example: Construction site meeting for discussing progress (weekly team briefing).
Communication Frequency
Regular Updates:
Weekly team meetings make sure progress matches to the timelines.
Provides an opportunity to celebrate small wins, maintaining team morale.
Ensures everyone has a clear understanding of the next steps.
Immediate Notifications:
For emergencies such as changes to the municipal inspection schedule.
Allows stakeholders to respond promptly, minimizing disruptions as well as
ensures clear communication during critical moments.
Milestone-Based Reporting:
Example: Moving from structural work to interior.
Encourages reflection on what has worked well and what needs
improvement.
Scenario-Based Examples
Material Delivery Delays:
Materials are delivered to us without schedule.
• Explanation: The supplier cannot supply materials on time, causing delays
• Action Plan: Suppliers, in turn, contact Procurement Manager for updates. Site Supervisor rearranges
schedule, notifies the team. Celin Anderson is updated by a Project Manager during the weekly meeting.
Design Change Requests:
Kitchen layout mid project change.
• Action Plan: The architect sends revised blueprints to the Project Manager over email. Daily meetings are
there for briefing the Construction Team. During weekly reviews, Celin(Owner) gets an update about new
timelines.
Municipal Inspections :
Plumbing scheduled for inspection.
• Action Plan: The inspection checklist is emailed to them by Compliance Officer. You report and share with
Celin the results and summarize them for the Project Manager. Pending tasks are followed up by WhatsApp
notifications.
Supply Chain Issues:
Subcontractor who performed flooring reports delays.
• Action Plan: Phone call to Site Supervisor, immediately. Email sent by the Project Manager about calendar
adjustments. During the next weekly meeting Celin is briefed.
Strategies for Effective Communication:
Make things clear by using visual aids and real time updates.
Ensures that stakeholders allow the flow of feedback.
Use project management tools to manage communication and progress.
Best Outcome:
Practices and Improved level of working collaboration, reduced project delays and better stakeholder
satisfaction.
Conclusion Higher Quality Deliverables:
Real-time updates and continuous feedback ensure that the project adheres to desired quality
standards.
Proactive Problem Resolution:
Identifying and addressing potential issues early avoids costly corrections later in the project.
Regulatory Compliance Assurance:
Clear communication with municipal authorities ensures timely inspections and approvals,
reducing the risk of legal setbacks
THANKYOU
