BUSINESS WRITING
Center for Professional Communication
Business Writing Is…
It conveys
information and
Purposeful solves problems.
Its goal is to make
Persuasive the audience accept
the message.
Economical It is concise and
doesn’t waste the
Reader- reader’s time.
It focuses on the
oriented receiver, not the
sender.
3-x-3 Writing Process
Prewritin
Writing Revising
g
Analyze Research Edit
Anticipate Organize Proofread
Adapt Compose Evaluate
The writing process is recursive.
Scheduling the Writing
Process
Prewritin
Writing Revising
g
about about about
25 percent 25 percent 45
of time of time percent
for
revisin
g,
Don’t mar your effort by5 percent
skimping on revising! for
proofin
g
Do All Writers Follow the Same Steps?
Writers have different
composition styles.
The order of writing
steps may vary.
The process is recursive,
not linear.
Collaboration and
working with a computer
affect the writing
process.
Do Short Messages Require a
Writing Process?
The steps may be condensed or
performed rapidly, but good
writers consider them all.
Writing With Teams: Phase 1
Phase 1: Prewriting
Team members work closely
Prewritin to determine purpose,
audience, content,
g organization
Analyze
Anticipate
Adapt
Adapting to Task and
Audience:
Spotlight audience
benefits.
The warranty starts working
for you immediately.
Cultivate the “you”
view.
You will receive your order.
Your account is now open.
Developing Reader Benefits and “You”
View
Sender-Focused Receiver-Focused
We are requiring all Please complete these
staffers to complete forms so that you will be
these forms in eligible for health and
compliance with dental benefits.
company policy.
Because we need more This two-for-one sale
space for our new makes it possible for
inventory, we are you to buy a year’s
staging a two-for-one supply of paper but pay
sale. only for six months’
worth.
Writing With Teams: Phase 2
Phase 2: Writing
Team members work
separately.
Writing
Research
Organize
Compose
Organizing
Data:
Alphanum
eric
Outline
Writing With Teams: Phase 3
Phase 3: Revising
Team members work
together to synthesize, but
Revising one person may do final
proofreading.
Edit
Proofread
Evaluate
Writing Task:
Reasons Why High School Students
Choose OU
Step 1: Prewriting Step 2: Writing Step 3: Revising
Analyze Research Edit
Anticipate Organize Proofread
Adapt Compose Evaluate
• What is the • Conduct informal Focus on:
purpose of the research 1. Word and content
writing? • Create an outline meaning
• Who is the • Write – two 2. Grammar and
Audience? paragraphs for a mechanics
• What expectations newsletter 3. Formatting
are there for the
writing?
You decide! After Interview Edit, Evaluate
Collect Info/Data
Write
