Monitoring and
Evaluation
By: Dr. Ayush Mishra
Monitoring
The Periodic tracking (for example, daily,
weekly, monthly, quarterly, annually) of any
activity’s progress by systematically
gathering and analyzing data and information
is called Monitoring.
Definition- Monitoring is a process of
measuring, recording, collecting,
processing and communicating
information to assist project
management decision making.
tasks are carried out according to
schedule
accord with project objectives
Whether project objectives / targets/
execution needs adjustments
Types of monitoring
Process Monitoring (Real Time Monitoring)
Progress Tracking: Every project has set
output targets to be achieved. To capture
progress against those output targets.
Progress Validation: Progress of key project
activities are usually reported by the field staff.
Performance Monitoring
Principles of Monitoring
Monitoring must be simple: A complex or
complicated monitoring system is self defeating.
The basic task of monitoring is to simplify the
field-level complexity, sifting the more
important concerns from the less important.
Monitoring must be timely. Timeliness is of
the essence in monitoring. Timeliness is closely
related to the credibility of monitoring itself.
Monitoring must be relevant. It must
concern itself only with parameters which are
relevant to programme objectives.
Contd.
Information provided through
monitoring should be dependable.
Management will rely on monitoring findings
only if the information is believed to be
reasonably accurate.
Monitoring efforts should be
participatory. Effort should be made to
ensure participation by all concerned with
extension, be they field-level personnel,
subject-matter specialists, or extension's
clients (the farmers)
Contd.
Monitoring must be flexible. It is
It also gets routinized with the passage of
time. These two features should not, however,
lead to rigidity
Monitoring should be action oriented
Monitoring must be cost effective
Monitoring efforts should be top
management oriented
Contd.
Monitoring units represent specialised
undertakings. Monitoring is not merely
concerned with the collection and analysis of
data, but with diagnosing problems and
suggesting alternative practical solutions.
EVALUATION
Evaluation’ is a derived of Latin word ‘Valere’
means strength From ‘Valere’ comes the
word ‘Value’ meaning worth or quality of
something
Evaluation may be defined as the process or
method of determining the worth or
quality of something.
Types of Evaluation
Informal and Formal evaluations
Formative and Summative Evaluations
On-going and Ex-post Evaluation
Informal and Formal
Evaluations
Formal evaluation have data which support
the conclusions made from the test
Informal: not data driven but rather content
and performance driven.
Casual every day evaluation
Self-checking evaluation
Do-it ourself evaluation
Formative Evaluation
It attempts to identify and remedy
shortcoming during the developmental
state of a programme.
These are conducted before programme
completion
During programme implementation
Provide early feedback
Can be used to modify or adjust remaining
stages of programme
Summative Evaluation
It assess the worth of final version
Conducted after the completion of
programme
We can assess the accomplishments and can
know whether objectives are achieved
On-going and Ex-post Evaluations
On-going evaluation
An action oriented analysis
To be carried out during implementation
Ex-post evaluation
Conducted several years after completion
of investment
To review the experience and impact
Base for future policy formulation and project
design
Advantages of Evaluation
Helps to establish bench mark
Shows how far our plans have progressed
Shows whether we are proceeding in the right
direction
Indicates effectiveness of a programme
Helps to locate strong and weak points
Improves our skills in working with the people
Helps to determine priorities for activities in
plan of work
Brings confidence and satisfaction to our work
