Lesson 2+3

MICROSOFT WORD

by Nguyễn Thanh Tùng

2
 WORD PROCESSING SOFTWARE
 Word processing is a task or job to create text
documents such as official documents, reports,
homework, books, ...
 This task is supported by text editing softwares
 Software:
 Notepad/Wordpad
 Microsoft Word
 Open Office
 Google Docs
 …

3
 GOOGLE DOCS
 Online word editor is developped by Google
 Address: docs.google.com
 Functions:
 Text editor
 Spreadsheets
 Slide show
 Drawing
 Create form

 Requirements: google account (e.g.: Account gmail)

4
 EDITOR FUNCTIONS
Type text
Format text
Create and format tables
Add and edit pictures/diagrams
Check spelling

5
 UNICODE
 Encoding type: UTF – 8, UTF – 16, UTF – 32, …
 Provides a unique number code for each character on
all computers, all program languages
 Most polupar character standard today
 There are many types of fonts based on Unicode.
Common fonts:
 Arial
 Time New Romans
 …

6
 DOCUMENT FORMAT
 Font format
 Paragraph format
 Title format
 Top margin and bottom margin
 Background format
 Left and right boundary

7
 MICROSOFT WORD 2007
 Microsoft word is text editting software developped by
Microsoft
 Microsoft word 2007 is a version available on market
in 2007
 Version is much improved compared with previous
Microsoft Word 2003

8
 NEW FEATURE OF WORD 2007
 Document Formatting:
 Save time formatting documents by providing extensive
sample format
 Make predictions when users conduct document format
 Technical support multiple high-quality graphics
 Good support for sharing documents by many users
 Document Inspector
 Digital singnature

9
START WORD

10
START WORD

11
RIBBON (CONTROL WORD)

12
 WORD BASIC
New/Save/Save as/Open
Select/Delete/Insert
Copy/Paste/Cut/Move
Keyboard Shortcut (Home,
End,Pageup, Pagedn, Ctrl+S, Ctrl+O,
Ctrl+N)

13
TYPING TEXT

14
CHECK SPELLING AND GRAMMAR

15
 TOP LAYER TABS
 Home
 Insert
 Page Layout
 References
 Mailings
 Review
 View

16
 HOME
 Copy, paste
 Font format
 Paragraph format
 Style
 Editing

17
 INSERT
 Pages Format
 Insert Tables
 Illustrations (Graphic objects)
 Links to Webpage and Internet
 Headers and Footer
 Graphic Text
 Symbol (including math equation)

18
 PAGE LAYOUT
 Create themes
 Paper setup
 Page background
 Format paragraph
 Format object

19
 REFERENCE
 Table of content
 Footnote
 Citation & Bibliography

20
 MAILING
 Envelops and Labels
 Email application

21
 REVIEW
 Check document (spelling, grammar and word count)
 Tracking and compare document when many users
working on the same document

22
 VIEW
 Different document views
 Show/hide ruler
 Zoom out and in

23
 FORMATING
 Format Font
 Format Paragraph
 Format Tab
 Borders and Shading
 Page break, page number
 Headers and Footers
 Page Setup
 Printing

24
 FORMAT FONT
 Home->Font

25
 FORMAT PARAGRAPH
 Home->Paragraph

26
DEMO 1 (WD 5-WD 55 ON TEXT BOOK)

27
 SKILLS FROM DEMO 1
 Open a new document
 Format text
 Check spelling and grammar
 Bullet a list of paragraph
 Insert and format pictures
 Page layout
 Change Document Properties

28
 FORMAT BORDERS AND SHADING
 Page Layout->Page background

29
FORMAT BORDERS AND SHADING

30
FORMAT BORDERS AND SHADING

31
 FORMAT HEADER AND FOOTERS
 Insert ->Header or Footer

32
 INSERT PAGE BREAK, PAGE NUMBER
 Insert->Page Break or Page Number

33
 BULLET AND NUMBERING
 Home->Paragraph

34
 CREATE RESEARCH PAPER
 A research paper is a document to present research
outcome
 You learn a topic from many sources of information
 To prepare a research paper, you have to follow a
standard document style
 We learn Modern Language Association of America
(MLA) style

35
DEMO RESEARCH PAPER (WD 75-WD 126 TEXT BOOK)

36
 SKILLS FROM DEMO 2
 Header and Footer
 Create a quick style
 Insert and edit citation
 Insert Footnote
 Work count
 Page break
 Moving text
 Find and Replace
 Review grammar

37
 SEARCH AND REPLACE
 Home->Find (Ctrl F)

38
 DROP CAP
 Insert->Drop Cap

39
 WORD COUNT
 Review->Word Count

40
 MICROSOFT EQUATION
 Insert->Equation

41
 TABLE OF CONTENTS
 References->Table of Contents

42
 END NOTE
•A small note next to
text to help better
understand the text
presented.
•References->Insert
Endnote
•Every time cursor
move on the icon,
End Note contents
appear.
•End note is at the
bottom of the text.
43
 FORMAT PAGE SETUP
 Page layout->Page setup

44
 TABLE
Insert table
Edit table
Draw table

45
 TABLE:INSERT
 Insert ->Table

46
 TABLE:EDIT TABLE
 Insert Rows, Columns
 Delete Rows, Column
 Merge Cell
 Split Cell
 Split Table
 Table Properties

47
 DRAWING
 Shapes
 Textbox
 Pictures
 Clip Art
 WordArt
 SmartArt (diagram)

48
 DRAWING SHAPES
 Insert ->Shapes

49
 DRAWING TEXTBOX
 is graphic object that user can insert text, move the text
in the document and format text
 Insert ->Textbox

50
 DRAWING PICTURES
 Insert ->Pictures

51
 DRAWING CLIP ART
 Insert ->Pictures->Select collections -> Go

52
 DRAWING WORKART
 Insert ->WordArt
 WordArt Tools: Format

53
 DRAWING SMARTART
 Insert ->SmartArt

54
 CHART
 Templates
 Chart Tools: Design
 Chart Tools: Layout
 Chart Tools: Format

55
 CHART TEMPLATES
 Insert ->Chart

56
 CHART TOOLS: DESIGN
 Chart type
 Select data
 Edit data
 Chart Layouts
 Chart Styles

57
 CHART TOOLS: LAYOUT
 Labels
 Axes

58
CREATE A COVER LETTER AND RESUME
 To support Resume and cover letter document, word
provides templates
 A template is a form with prewritten text and
formatting
 Users only need to add the content

59
DEMO COVER LETTER (WD 147-WD 182 TEXT BOOK)

60
 SKILLS FROM COVER LETTER DEMO
 Set Tab Stops
 Bottom border a paragraph
 Insert the current date in a document
 Create a building block
 Insert and edit a table
 Bullet a List

61
DEMO RESUME (WD 183-WD 201 ON TEXT BOOK)

62
 SKILLS FROM RESUME DEMO
 Create CV using a template
 Format a CV
 Print envelopes

63
 SAVE AS WEB PAGE
 File->Save As->Web page

64
OPEN WEB PAGE

65
 SAVE AS PDF FILE
 File->Save As->PDF

66
OPEN PDF FILE

67
 LINKS TO OTHER DOCUMENTS AND WEB
 Insert->Hyperlink

68
 COMPARE TWO DOCUMENTS
 Review->Compare

69
 SECURITY AND PASSWORD
 File->Save asToolsGeneral Options

70