ICT 1101 – END USER
COMPUTING
Lecture 3
MICROSOFT POWERPOINT
Introduction to PowerPoint 2007
• PowerPoint is a presentation software package.
PowerPoint presentation consists of a number
• of individual pages or “slides.” Slides may contain text,
graphics, tables, movies, etc. The presentation
• can be printed, displayed on a computer, and can be
projected using a video projector. PowerPoint can
• add animation to your texts, graphics, tables, movies,
and other objects through Custom Animations.
• You can also add transition (movement) between your
slides.
PowerPoint 2007 has a new, intuitive user interface called the Microsoft Office Fluent
User
Interface, which helps you create better presentations quicker. Additionally,
PowerPoint 2007 offers
new and improved effects, themes, and layouts.
Microsoft Office Button & Quick Access Toolbar
In the upper‐left corner is the Microsoft Office button. When you click
the button, a menu appears. You can use the menu to create a new file,
open your existing file, save a file, and print a file.
Next to the Microsoft Office button is the Quick Access toolbar. The
quick access toolbar is a customizable toolbar that contains commands
The Ribbon
You can use the commands to tell PowerPoint
what to do. The Ribbon is located at the top of
the PowerPoint Window. At the top of the
Ribbon there are several tables; clicking a table
displaces several replated group commands.
You can click on the command buttons to issue
commands or to access menus.
PowerPoint Window
STATUS BAR
Appears at the bottom of the window. The status bar displays the slide
number that is currently displayed and also the total number of slides.
OUTLINE/SLIDES TABS
Displays the text contained in your presentation. The slides tab displays a
thumbnail of all your slides.
NORMAL VIEW
Splits your screen into three major sections: slides/outline tabs, the slide
pane, and the note area. The outline and slides tab are on your left side
of your window. They allow you to shift between different ways of
viewing your slides.
SLIDE SORTER VIEW
This view shows you the thumbnails of all your slides and allows you to
easily add, delete, or change the order of your slides.
SLIDE SHOW
Use the slide show view when you want to view your slides as they will
look in your final presentation.
Saving Your Work
Saving for the First Time
(Save your work frequently by saving it to
a flash drive, e‐mail it to yourself, or use
FTP to save a copy of your PowerPoint
Presentation).
- Click Microsoft Office Button
- Click Save
Renaming and Saving as an Earlier
Version of PowerPoint
- Click Microsoft Office Button
- Click Save As
- Type in a Name for your presentation
- In the Save as Type box, choose
PowerPoint 97‐2003.
Blank Presentation
-Click the Microsoft Office
Button
- Click New
- Click Blank Presentation
Add Slides
Office Themes
- Select the slide immediately before
where you want the new slide.
- Click the New Slide button on the
Home tab.
- Click the slide choice that fits your
material.
Duplicate Selected Slides
- Select the slide to duplicate.
- Click the New Slide button on the
Home tab.
- Click Duplicate Selected Slides.
Theme
Themes are designed that can be applied to an entire presentation that allows for consistency
throughout the presentation. You can also apply new colors to a theme.
Themes
‐ Click the Design tab.
‐ Choose one of the
displayed Themes.
Apply Colors Themes
‐ Click the Colors drop down arrow.
‐ Choose a color set or click Create
New Theme Color.
Background Theme
‐ Click the Background
Styles button on the Design tab.
Adding Video and Audio
Adding Audio
Adding video clips ‐ Click the Audio button on the Insert tab.
‐ Click the Movies button on the Insert tab. ‐ Choose Sound from File, Sound from Clip
‐ Choose Movies from File or Movie from Organizer, Play CD Audio Tract, or Record
Clip Organizer. Sound.
Adding Pictures
To add a picture:
‐ Click on the Insert tab.
‐ Click on the Picture
button.
‐ Browse to the picture
from your files
‐ Select the picture you
want to insert in PowerPoint
‐ Click Insert.
Add Clip Art
To add clip art:
‐ Click the Insert Tab.
‐ Click the Clip Art button.
‐ Search for the clip art
using the search Clips Art dialog box.
‐ Select the graphic you would like to
add.
‐ To move the graphic, click it and drag
it to where you want it.
Add Shape
To add Shapes:
‐ Click the Insert tab.
‐ Click the Shapes button.
‐ Click the shape you choose.
How to Format the Shapes:
‐ Click on your shape (object).
‐ Click the Format tab.
Add SmartArt
To add SmartArt:
‐ Click The Insert tab.
‐ Click the SmartArt button.
‐ Click the StartArt you choose.
‐ Drag it to the desired location in the
slide
Create a Table
To create a table:
‐ Place the cursor on the page where you want
the new table.
‐ Click on the Insert tab of the ribbon.
‐ Click on Tables, and enter the number of rows
and columns.
‐ Place the cursor in the cell where you wish to
enter information and begin typing.
‐ Click on your table and then the Design tab to
customize your tables.
Create a Chart
To insert a chart:
‐ Click the Insert tab.
‐ Click the type of Chart you
want to create.
‐ Insert the Data and Labels.
Edit Chart Data:
‐ Click on the chart
‐ Click Edit Data on the Design tab.
‐ Edit data in the spreadsheet.
SLIDE TRANSITION
Slide Transitions are effects that are in place when you switch from one slide to the next.
To add slide transitions:
‐ Select the slide that you want to transition.
‐ Click the Animations tab.
Choose the appropriate animation or click Transition dialog box.
To add Transition Sound:
Add sound by clicking the arrow next to Transition Sound.
To modify transition speed:
Modify the transition speed by clicking the arrow next to Transition Speed.
SLIDE ANIMATION
Slide animations are special effects that you can add to objects on a slide.
To apply animation effects:
‐ Select the object you want to animate.
‐ Click the Animation tab on the Ribbon.
‐ Click Add Effect.
‐ Choose the effect you want on your object.
To preview the animation on a slide:
‐ Click the Preview button on the Animation tab.
PRINTING
To print:
‐ Click Microsoft Office
Button.
‐ Click Print
Slides:
These are slides that you would see if you were showing
the presentation, one slide per page.
Handouts:
This option allows for more slides per page (2, 3, 4, 6, or 9).
Notes Page: This includes the slides and the speaker’s notes.
Outline View: This will print out the outline of the presentation.
FOR MORE HELP
For More Help:
‐ Click on the Microsoft Office PowerPoint Help
button.
‐ A new window will appear.
‐ You can ask a question then click on search or
choose one of the topics from the Browse
PowerPoint Help window.
For Addition Help Online Visit:
‐ http://office.microsoft.com/enus/
powerpoint/FX100648951033.aspx?CT
T=96&Origin=CL100626991033
