Receptionist

Job Description

As a Receptionist at the Apte Road office, your primary responsibility will be managing front-desk operations to ensure smooth coordination with visitors, clients, staff, and management. You will serve as the organization's initial point of contact, maintaining a welcoming and efficient environment at all times.

Key Responsibilities:
- Greet and assist visitors, clients, and staff in a polite and professional manner.
- Maintain visitor records, issue visitor passes, and manage entry/exit logs.
- Ensure the reception area is clean, organized, and presentable consistently.
- Receive, sort, and distribute incoming post, mail, couriers, and other deliveries.
- Prepare and send outgoing post, mail, or documents as necessary.
- Assist with basic administrative tasks like filing, photocopying, scanning, and data entry.
- Keep records of stationery distribution as per staff requirements and coordinate with the system admin for printer refills.
- Order and organize food for guests of management and heads as required.
- Coordinate with the designated personnel for in-house food preparation for guests.
- Handle petty cash under the supervision of Admin or EA.
- Provide information and support to visitors regarding office departments or contacts.
- Guide service personnel, vendors, or maintenance staff to respective locations after verification.
- Coordinate with housekeeping for cleanliness or with security for access control when needed.
- Assist the Property Manager during functions or events held at the premises.
- Help manage guest lists, visitor flow, communication, and basic arrangements.
- Maintain a courteous, calm, and helpful attitude while upholding confidentiality and following workplace protocols.
- Eventually handle incoming phone calls, redirect calls to appropriate departments, and take messages when required.
- Coordinate internal communication between departments and staff.
- Assist in scheduling meetings, appointments, and conference room bookings.

Qualifications Required: 
- Previous experience in a receptionist or front desk role is preferred.
- Strong communication skills and a professional demeanor.
- Ability to multitask and prioritize tasks effectively.
- Proficiency in basic administrative tasks and computer skills.
- Knowledge of handling petty cash and maintaining records.
- Familiarity with office protocols and etiquette.

Please note that this is a full-time position at the Apte Road office. Work location is in person.,