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Time Management
1. The document discusses time management techniques from David Allen's "Getting Things Done" method. It provides 7 tips for getting started with GTD, including writing everything down, focusing on next actions, using an action filter, implementing a 2-minute rule, funneling all tasks through an inbox, organizing by context, and daily reviewing and prioritizing tasks. 2. The tips teach how to identify micro-tasks, filter tasks based on whether they require action, and techniques for deciding whether to do, delegate, or defer tasks based on time required. 3. Context lists and daily planning are also covered to help schedule time efficiently and resist interruptions in order to get through the day's highest priority tasks.
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Time Management
- 1. Getting More Donewith “ Getting Things Done” A free webinar, sponsored by the Garden State Employment and Training Association Effective Time Management
- 2.
- 3. Goal forthe Hour
- 4.
- 5. Emails Memos ReportsMessages Case files ?!?!?! Meeting minutes
- 6. Emails Memos ReportsMessages Case files ?!?!?! Meeting minutes
- 7.
- 8. 7 Tips for Getting Started with GTD
- 9. 1. Writeit down.
- 10. 2. Focuson “Next Actions”
- 11. Project NextAction Vs.
- 12.
- 13. Usually we’ll putthis on our “To Do list: Write Report
- 14. Brainstorm report categoriesEmail Donna about getting stats Write report outline Call John to clarify the customer flow But we need this:
- 15. 3. Use the Action Rule
- 16. Does it requireme to take action . . .
- 17.
- 18.
- 19. If it doesn’t require you to do something . . .
- 20. I’m not lookingfor work! Trash
- 21. I might need this later. Some Day/ Maybe File
- 22. Reference This mightbe something to consider for clients.
- 23. If it does require you to do something . . .
- 24. 4. The 2-Minute Rule OR Do It Delegate It Defer It
- 25.
- 26. 2 minutes orless?
- 27. Do It! Makean appointment? Send an Email?
- 28. More than 2minutes?
- 29. Delegate It! AmI the Right Person? No, He Is!
- 30. Defer It! AmI the Right Person?
- 31. What was thatagain?
- 32. Less than 2minutes? Do It!
- 33. More than 2minutes? Delegate It! Defer It!
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- 35. 5. Funneleverything through your Inbox
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- 38. 6. Organizeby context.
- 39.
- 40. 30-40% LESSefficient !
- 41. Most CommonContext Categories Calls At computer (Emails, Online) Errands In office Agendas At Home Read/Review
- 42.
- 43. Brainstorm report categoriesEmail Donna about getting stats Write report outline Call John to clarify the customer flow Phone At computer
- 44. Brainstorm report categoriesEmail Donna about stats for report Write report outline At Computer Email Howard re: meeting next week
- 45. Call John toclarify the customer flow Phone Call dealer to make appt. for car Call Carol to discuss problems with Jane
- 46. 7. Review and prioritize
- 47. Read through eachtask every day
- 48. How much time do I have? How much energy do I have? What are my priorities ?
- 49. Then you can move through by context .
- 50. Getting Through Your Day
- 51. Start each day by reviewing your next actions.
- 52. Schedule in“blocks”
- 53. Check email only 2-3 times per day
- 54.
- 55.
- 56.
- 57. 1. Writeit down.
- 58. 2. Focuson “Next Actions”
- 59. 3. Use the Action Rule
- 60. 4. The 2-Minute Rule OR Do It Delegate It Defer It
- 61. 5. Funneleverything through your Inbox
- 62. 6. Organizeby context.
- 63. 7. Review and prioritize
Editor's Notes
- #2 I want to welcome you to the GSETA Effective Time Management Seminar on how to get more things done with “Getting Things Done”