AI-Powered Operations Softwarefor Multi-Location Excellence
Streamline daily execution with intelligent workflows for operations, audits, and training. Improve compliance, elevate team performance, and drive consistency across all locations.
4.9 / 5 stars based on reviews from
Explore Our Platform
Operations Workflows & Templates
Standardize Operations and Ensure Consistent Execution
Xenia eliminates operational inconsistency with automated templates and workflows. Ensure every task is completed correctly, every time, across all locations while maintaining full visibility and compliance with your policies and procedures.
Task Management
Scale Team Execution Across All Locations
Xenia connects your entire multi-unit operation with transparent task workflows that drive accountability from field to store. Assign, track, and complete daily procedures seamlessly across all locations.
Xenia AI
Use Xenia's AI to spots patterns, predicts problems, and keeps every location running smoothly
Generate new checklists, audits and documents in lightning speed with Xenia’s AI to fast track continuous business improvement — all easily accessible by your team on mobile.
Inspections and Audits
Enforce Brand Standards with Digital Inspections
Xenia enables field teams and district managers to conduct consistent evaluations that measure what matters. Track compliance, identify improvement opportunities, and take corrective action with powerful mobile tools that work offline and sync automatically.
Work Orders & Requests
Streamline Work Order Management From Creation to Completion
Xenia streamlines equipment repairs and facility requests from submission to resolution. Track maintenance work orders across hundreds of stores with complete visibility into costs, vendor assignments, and completion status, all in one centralized platform.
Team Communication & Resources
Centralized Communication for Your Entire Organization
Xenia provides frontline teams with everything they need in one mobile app: company announcements, training resources, policy documents, and team messaging. Ensure every employee has instant access to critical information, regardless of location or role.
Location Hierarchy & Permissions
Organize Multi-Site Operations with Precision Access Control
Xenia provides customizable location hierarchies and role-based permissions that mirror your organizational structure. Control who sees what data, deploy work to the right locations, and ensure district managers only access stores within their realm of responsibility.
Analytics & Reporting
Deeper insights, smarter operations.
Get deep insights into work history, team performance, asset health and more, so you can make better decisions and anticipate operational needs.
Other Xenia Features:
QR Codes
Use QR codes to start inspections, log data and more.
Work Schedules
Create recurring schedules for your most critical workflows.
Temperature Monitoring
24/7 temperature monitoring with automated alerts via wireless sensors.
AI SOP Writer
Generate standard operating procedure templates with AI
Team Chats
Centralize communication for your frontline from team chats to company announcements.
Corrective Actions
Resolve failed inspections and hazards with corrective action workflows.
Equipment Management
Track maintenance cost and work order history for every asset.
Xenia’s AI Suite of Features
Template Agent
Instantly convert existing SOPs, PDFs, and forms into fully functional digital checklists with logic, scoring, and compliance rules or build new digital templates using AI.
Analytical Agent
Ask questions in plain language and get instant answers about performance trends, compliance gaps, and where your operations are strongest or need attention.
AI Photo Rollouts
Turn visuals into proof with AI that instantly verifies standards, proper stocking, equipment maintenance, brand compliance, and quality assurance.
Summaries
Build dashboards and executive reports autonomously for your teams using AI that analyzes your live data to uncover hidden trends and patterns, fast.
Xenia AI
Xenia's Suite Of AI Capabilities
Leverage Xenia’s AI-Driven Visual Verification
AI Photo Rollouts
Verify quality and compliance across every location automatically.
Analytical Agent
Ask questions about compliance trends across locations and get instant answers.
Summaries
Get executive reports highlighting critical visual compliance issues across locations
Template Agent
Build new digital checklists or convert existing PDFs with AI assistance.
AI Photo Rollouts
Shows photos and analyzes them at scale to measure consistency across all your locations.
AI Photo Rollouts
Shows photos and analyzes them at scale to measure consistency across all your locations.
AI Photo Rollouts
Shows photos and analyzes them at scale to measure consistency across all your locations.
AI Photo Rollouts
Shows photos and analyzes them at scale to measure consistency across all your locations.
Challenges You're Navigating
Tracking quality across your locations with pen, paper, and a spreadsheet has you in the weeds.
Set the Standard. Every Day. Every Location.
Run organized and focused teams and collect actionable data without any effort.
Go fully digital with mobile checklists and forms that save time and boost efficiency.
Get instant alerts and auto-notifications to respond in real-time.
Log and track every request with QR codes and automated ticket flows.
Manual paperwork slows down staff and clogs daily workflows.
Critical issues like temperature shifts go unnoticed for hours.
Maintenance requests get lost in chats, calls, or emails.
See How Xenia Brings End-to-End
Visibility to Your Operations
1. Setup
Build a system that mirrors your ops and eliminates manual chaos.
Centralize your tech stack with integrations like SSO, HRIS, etc.
Define clear roles, hierarchies, and task visibility across locations.
Replace static SOPs and paper forms with dynamic, rule-based digital workflows.
Drives: Speed-to-launch, operational consistency, and frontline accountability
Please generate a SOP as
a daily closing checklist
for a restaurant.
Standard Operating Procedure
2. Deploy
Standardize execution across teams, shifts, and regions, without friction.
Automate daily tasks, audits, and projects with smart schedules and alerts.
Equip your teams with our intuitive mobile app for anytime, anywhere execution.
Train employees with video/audio guides, micro- learning modules, and regional oversight tools.
Drives: Fast adoption, repeatable compliance, and location-level control
3. Track
See exactly what’s happening on the floor, everywhere, in real-time.
Use role-specific dashboards and automated reporting to surface red flags fast.
Monitor compliance, benchmark performance, and compare locations at a glance.
Capture task completion, sensor data, and issue trends from day one.
Drives: Proactive ops management, risk reduction, and audit readiness
Frontline Teams
Managers
Regional Manager
Operations Director
VPs & Directors
Work
Report
Analyze
Strategize
Plan
Assign
What is my task
completion rates across
my stores in Miami, FL?
Dashboards > Miami Daily Summary
4. Improve
Use real data to close gaps, scale wins, and expand operational impact.
Identify breakdowns, missed tasks, and trends that need intervention.
Roll out improved workflows, add QR tracking, or digitize new processes.
Continuously optimize the system with Xenia’s expert ops support.
Drives: Higher standards, smoother audits, and scalable efficiency
Mobile-first tracking + 360 visibility = big payoff
94 %
task completion rate
Shucking Good Hospitality reached a 94% completion rate on daily opening, closing and food safety procedures across all restaurants by digitizing all workflows with Xenia.
14 days
To paperless operations
Temp Stop launched in-store digital checklists and task tracking across 11 convenience stores in just 14 days.
30 %
faster repair solution
Bacari streamlined operations by eliminating multi-channel R&M requests, completing over 150 work orders in 30 days.
Xenia helps frontline industries nail communication and compliance.
Enhance Consistency with Efficient Restaurant Management.
Streamline daily operations and food safety, connect your entire restaurant staff in real-time, with Xenia.
Optimize Daily Operations, Accountability and Quality
Ensure High Standards of Cleanliness and Service
Elevate Customer Satisfaction with Consistent Quality
Coordinate Front and Back of House Seamlessly
Daily Checklists
Quality Audits & Inspections
Food Safety Management
Equipment Maintenance Tracking
SOP Writer
Run a deeply connected operation and deliver a best-in-class guest experience.
Digitize paper workflows, centralize maintenance and inspections. Connect to your teams in real-time, with Xenia.
Clarify, Assign and Execute Work Orders with Ease
Ensure every room, every asset is guest ready!
Meet brand standards, exceed guest expectations
Elevate Inspections with Automation Workflows
Maintenance Work Orders
Checklists & SOP's
Preventative Maintenance
Hygiene, Food Safety & Quality
Analytics Dashboard
Digitize retail execution with powerful operations software
Streamline all your retail processes to deliver the best customer experience
Improve Execution in Every Store
Streamline Daily Processes and Facility Maintenance
Conduct Effective Retail Store Visits
Facilitate Communication Of Promotions
Store Visits & Audits
Daily Checklists & Procedures
Maintenance Requests
Documents & Training
Store Dashboards & Reports
Drive store level task management, site inspections and digitize checklists
Streamline daily operations and food safety, connect your entire staff in real-time, with Xenia.
Optimize Daily Operations, Accountability and Quality
Drive Consistency for In-Store Routines
Elevate Customer Satisfaction with Consistent Quality
Ensure Proper Documentation of All Inspections & Incidents
Daily Checklists
Incident Reporting
Inspections & Audits
Preventative Maintenance
SOP Writer
Elevate Your Facility Operations to New Heights.
Manage complex facilities with simplified solutions. Enhance efficiency and reliability across your property with Xenia.
Centralize Control of Multi-Site Operations
Efficiently Manage Maintenance and Repairs
Ensure Facility Compliance and Safety Standards
Optimize Resource Allocation and Usage
Xenia does more than “check the box”
Scrap the Spreadsheet.
Get task tracking made for the frontline workforce.