Senior Project Manager-(Election)

Application period 08-Nov-2024 to 24-Nov-2024

Functional Responsibilities:

Summary of functions:

• Project Delivery and Performance
  

• Procedures
• Monitoring and reporting
• Stakeholder engagement
• Quality assurance
• Knowledge management and innovation
• Personnel management
• Project Delivery and Performance
• Develop, complete and update implementation plan(s)
• Implement the approved plan (including the establishment of milestones) within tolerances set by the Project Board.
• Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life span.
• Manage the production of the required outputs, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
• Ensure that quality of work packages and deliverables complies with the quality requirements defined in the Implementation Plan.
• Liaise with any external suppliers or account managers
• Manage acceptance and delivery of work packages
• Monitor project progress ensuring that work packages are being executed properly
• Control project and work packages changes
• Identify, and anticipate in a timely manner, potential risks and issues and advises mitigating measures to senior management/ Project Board so that maximum benefit to partner(s) and other stakeholders is achieved
• Identify and report to the supervisor potential business opportunities for UNOPS
• Procedures
• Comply with all organizational policy and specifically the Project Management Manual
• Prepare/adapt all relevant plans for approval by the Project Board.
• Manage the reporting obligations defined in the Legal Agreement(s) and in the Implementation Plan
• Ensure maintenance of the project files and lessons learned are recorded
• Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
• Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
• Understand the unique structures of the UN and budget appropriately for personnel
• Manage expenditures against the budget (based on accurate financial reports)
• Where the senior Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
• For project closure purposes, provide a formal handover of the project to the closure manager
• Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations
• Monitoring and reporting
• Prepare and issue regular project and/or financial reports in accordance with Partner and UNOPS requirements for reporting.
• Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality).
• Maintain diaries and progress reports as required by the organization’s standard procedures.
• Provide routine oversight and analysis of delivery data within the dashboard system.
• Ensure all project team members track and regularly update milestones and targets for the duration of projects' life span
• Stakeholder engagement
• Develop stakeholder profiles and facilitate the formulation of stakeholder engagement strategies
• Establish solid working relationships with the Project Board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
• Enable the formulation of project communications plans. Coordinate internal project communications. Monitor the effectiveness of project communications
• Coordinate stakeholder engagement and communication, ensuring effective timing and interdependency management of communications. Ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover output
• Quality assurance
• Work with internal stakeholders to ensure projects comply with audit requirements
• Work with procurement/purchasing staff to ensure effective interface with suppliers' quality systems
• Coordinate quality reviews of project documents and deliverables
• Provide quality control for management outputs (project documents, reports, etc.)
• Knowledge management and innovation
• Encourage routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of staff.
• Actively interact with other Project Managers and the wider PM community to share case studies, lessons learned and best practices
• Contribute to the oversight of lessons learned procedures, ensuring that lessons learnt are shared in a timely and appropriate manner. Participate in the relevant Communities of Practice
• Research and logging of lessons learned throughout the project life span.
• Provide feedback to Practice Groups on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
• Personnel Management
• Lead and motivate the project management team
• Ensure that behavioural expectations of team members are established
• Ensure that performance reviews are conducted fairly, accurately and timely
• Select, recruit and train team as required and taking into account gender parity and diversity objectives.
• Ensure safety and security for all project personnel and comply with UNDSS standards
  
  
  

Education/Experience/Language requirements:

Education:

• Advanced University Degree in Project Management,International Relations, Development Studies Finance, Economics, Supply Chain, Business.
• A combination of a Bachelor's degree with an additional 2 years of relevant work experience may be accepted in lieu of the education requirements outlined above.
  
  
  

NB: Please add/Upload proof of studies (Diplomas, Bachelor, certification, etc..) mentioned in your GPRS profile when submitting your application.

Certification:

• Certification in Project Management (PRINCE2, PMI, etc.) is an asset.
• Complete the UNOPS PMM, and oneUNOPS Projects training within (3) months from joining UNOPS.
  
  
  

Experience:

• A minimum of 7 years' experience on implementing complex projects/programmes.
• Track record in providing support in elections, including in the provision of logistics and procurement services in at least two different contexts, is required.
• Proficient in MS Project and Schedule Analysis is an asset.
• Experience in engaging high level government authorities in managing complex projects/programmes is desirable
• Experience in developing countries or post conflict environments is desirable.
• Previous experience working with UNOPS in managing projects is desirable.
• Experience in writing reports, performing data analysis, and writing technical documents is an asset.
• Knowledge of quality assurance methodologies is an asset.
• Experience in risk management is an asset.
• Experience working in multicultural teams is an asset.
• Experience in managing teams is an asset.
• Strong analytical capabilities with the ability to manage tasks associated with the development of projects.
  
  
  

Language Requirements:

• Proficiency in French is essential.
• Intermediate level in English is required.
  
  

Think big. Meet challenges head-on. Help people build better lives.
UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!

Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.