Best Proposal Management Software in New Zealand - Page 5
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Compare the Top Proposal Management Software in New Zealand as of November 2025 - Page 5
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WorkRails
WorkRails
Selling services is hard—but with 10-30% of your company’s revenue riding on it, getting it wrong isn’t an option. Here’s how WorkRails helps SaaS companies increase adoption and reduce churn. Break down silos between your sales and PS teams and start building connections instead. WorkRails aligns and reduces friction among departments, so everyone can enjoy the sweet taste of success. Proper scoping leads to better customer engagement. WorkRails allows you to scope service engagements quickly and accurately for faster, more efficient planning—reducing downstream risk and creep. Gone are the days of wasting time manually inputting into complicated spreadsheets to sell professional and managed services. To close more deals than you ever thought possible, you need the power of automation. -
2
XaitProposal
Xait
Automate the RFI, RFP, and tender response process and accelerate the creation of dazzling, high-impact documents that win you more business. Our cloud-based platform enables proposal teams to collaborate on multiple RFPs, RFIs, and tenders with real-time co-authoring. Smart features for task assignments, comments, feedback, and approvals keep your team in sync, now perfectly capable of delivering high-quality documents within minutes. Streamlined creation with automated formatting, version control, and layout templates, combined with our content library and collaborative editing, ensures you have time to focus on details, personalization, and quality of content. Deliver dazzling on-brand, high-impact bids that reflect the quality of your services. Templates and automated formatting ensure professional proposals and bids are perfectly aligned with your brand. Combine intuitive step-by-step questionnaires with our content library to build custom proposals quickly. -
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XaitAI
Xait
XaitAI aims to significantly increase the quality and efficiency of the proposal process. Ideal for complex tenders, proposals and documents where teams make faster, more informed bid decisions and skip the “blank page” delays. Quickly analyze bids, surface key decision points and delegate tasks. Quickly identify relevant content suggestions and save time. Eliminate doubt and hesitation from the decision and writing process. XaitAI offers a significant opportunity for time savings, especially for teams focused on large, complex bids, tenders and proposals. Unlike a “search,” XaitAI understands, assesses and suggests based on what it learns from your business data. We envision XaitAI as a business tool that works as an aid and supplement to the bid analysis and proposal development process. By learning and understanding your data, and how you use it, XaitAI can identify patterns and trends to make better suggestions. -
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XaitWebProposal
Xait
XaitWebProposal guides you through the creation of custom mini-websites without a web developer. Ideal for sales and proposal teams looking to save time, engage buyers and keep the conversation flowing. Engagement provides opportunity insight. XaitWebProposal delivers a unique and fast way to stand out from the competitive crowd. Content and layout have important roles to play, XaitWebProposal governs both automatically for professional, on-brand documents. More engagement means more opportunities, XaitWebProposal automates the construction of mini-sites based on your content and layout to save time. Interaction accelerates the sales cycle, XaitWebProposal’s interactive experience keeps the conversation flowing. -
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Notch
Notch
Notch is a modern proposal and document builder tailored to small sales teams and agencies. It allows teams to collaborate effectively with their clients, track progress, and close deals faster. Key Features: - Shared Spaces: Seamlessly share proposals and documents with our simple Space builder. - Signatures: Incorporate e-signatures to get client approvals and close deals. - Interactive Offer: Create customizable proposals that clients can interact with, selecting or adjusting service packages directly. - Interactive Tasks: Assign tasks within the document, enhancing clarity on responsibilities and deadlines. - Space Analytics: Analyze client interactions to optimize content and increase engagement. Notch is ideal for small teams aiming to streamline workflows and improve sales efficie.ncyStarting Price: €19 per month/user -
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Outbooks Proposal
Outbooks
Outbooks Proposal Tool is designed for accounting and bookkeeping firms to streamline their proposal creation and management process. The Outbooks Proposal Tool simplifies the creation of professional proposals that reflect the brand’s identity. The tool automates the generation of engagement letters, ensuring compliance and consistency. Integrated payment options simplify transactions, making it easier for clients to pay for services. One of the most notable features of the Outbooks Proposal Tool is consistent value-based pricing, ensuring that clients receive transparent and fair quotes. With Outbooks Proposal Tool, accounting practice can enhance their efficiency, improve client experience, and maintain professionalism in all client communications.Starting Price: £30 -
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Super Proposal
Super Proposal
Super Proposal is a comprehensive proposal creation platform designed to streamline and simplify the process of drafting, managing, and delivering professional proposals. It is designed to cater to businesses in various sectors, offering templates and tools to make proposal writing faster, more efficient, and more effective. Below is a detailed of the full functionality of Super Proposal: 1. Customizable Proposal Templates 2. Drag-and-Drop Interface 3. Proposal Automation 4. Real-Time Collaboration 5. Client Portal 6. Digital Signatures 7. Version Control 8. Comprehensive Analytics and Reporting 9. Integrated Payment Options 10. Cloud-Based Storage and Security Super Proposal is a versatile, comprehensive platform that streamlines the process of creating, sending, and managing business proposals.Starting Price: $24/month -
8
Bidhive
Bidhive
Create a memory layer to dive deep into your data. Draft new responses faster with Generative AI custom-trained on your company’s approved content library assets and knowledge assets. Analyse and review documents to understand key criteria and support bid/no bid decisions. Create outlines, summaries, and derive new insights. All the elements you need to establish a unified, successful bidding organization, from tender search through to contract award. Get complete oversight of your opportunity pipeline to prepare, prioritize, and manage resources. Improve bid outcomes with an unmatched level of coordination, control, consistency, and compliance. Get a full overview of bid status at any phase or stage to proactively manage risks. Bidhive now talks to over 60 different platforms so you can share data no matter where you need it. Our expert team of integration specialists can assist with getting everything set up and working properly using our custom API. -
9
Solution Engineering Tool (SET)
Solution Engineering Tool (SET)
The hybrid workplace is here to stay, and the companies that embrace its opportunities will be poised to find the most value. The Solution Engineering Tool, or “SET” for short, is software that enables the success of your organization’s business pursuit teams through the essential activities of the business acquisition lifecycle. It is a force multiplier to your company’s overall business growth. SET helps business development, capture management, and proposal executives do the necessary strategic thinking to win federal, state & local, and commercial bids, even recompetes. SET is available as a cloud (i.e., on-demand) or on-premises software and is just in time for the “future of work” today. With SET, you can sharply and concisely answer the most important question when submitting a competitive bid. Government contracting companies can spend significant time and effort developing opportunities/capturing plans for strategic pursuits. -
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GovAIQ
GovAIQ
GovAIQ is an AI-native proposal management platform designed to streamline RFP/RFQ processes for government contractors. It offers tools for writing comprehensive responses without extensive staffing, analysts for quickly analyzing and qualifying RFPs/RFQs, and proposal agents for multi-layered proposal drafting and management. The platform supports team collaboration, including with external partners and consultants, and ensures data privacy by not using client data for training or sharing. GovAIQ provides market activity and trend insights, and its AI-driven reasoning engine autonomously configures agents to deliver dynamic, nuanced proposals. The platform is built for teams, enabling effective collaboration and integration of expertise into efficient proposal pipelines. It also offers unlimited team creation and member invitations, facilitating seamless coordination and project execution. GovAIQ is a beta product of G2X Labs, provided without expressed warranties. -
11
Hyphenate
Hyphenate
Hyphenate is an AI-powered platform that accelerates the creation of highly customized sales proposals and statements of work. By analyzing past documents, including proposals, SOWs, and marketing collateral, it comprehends a company's capabilities, services, and brand voice. Subject matter experts and solutions architects can input relevant information about sales opportunities through emails, call transcripts, and other materials. Hyphenate then generates tailored proposals, allowing experts to refine and edit the content as needed. This process significantly reduces the time, energy, and resources typically required to produce quality proposals, enabling teams to respond swiftly to client requests. The platform is designed for solution-oriented teams across various industries, including IT services, law firms, management consulting, market research companies, insurance brokerage, construction, high-tech professional services, and financial services. -
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RFP360.ai
Tri-Force Consulting Services
RFP360.ai is an AI-powered platform designed to transform the way organizations create, respond to, and evaluate RFPs (Requests for Proposals). It simplifies and automates the entire RFP lifecycle, from creation to award, enabling both buyers and suppliers to work smarter and faster. With features like AI-driven proposal generation, automated compliance checks, intelligent scoring, and collaborative workflows, RFP360.ai ensures greater efficiency, improved decision-making, and enhanced compliance. The platform is tailored for government agencies, enterprises, and suppliers, offering centralized content management, real-time tracking, and actionable analytics. RFP360.ai empowers teams to streamline their sourcing processes, reduce manual work, and increase win rates for proposals.Starting Price: $100 per RFP -
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Orbidal
Orbidal
Growth-focused enterprises are using Orbidal’s proven methods, best practice responses and competition insights to move their average scores of 60% to winning scores of 90% and over. Our complete bidding system brings together the content, tools and strategies you need to produce successful bid submissions time and again. It’s built on insights and expertise from over 7,000 successful international proposals and uses machine learning to drive your bid success further. Too many enterprises are in the dark about how bids are marked and what’s involved in achieving a 90% winning score. Intelligent content, winning templates and multiple tools integrated into Orbidal guide you through the basics to achieving higher scoring responses consistently. All RFP responses are stored, giving you the starting point to bid, win and repeat, again and again. The platform’s systematic approach lets you engage with colleagues readily and gather contributions with ease. -
14
Proposeful
Proposeful
Proposeful is the perfect solution to send proposals and contracts, track when clients open them and close sales faster with electronic signature. Proposeful is the perfect business proposal software to write beautiful proposals and share them with clients quickly. With our business proposal software you'll know when a client opens your proposal and how long they spend on each part of it. Let clients accept your proposals with just a few clicks. Connect Proposeful to your CRM and thousands and other tools to automate your proposals. Invite unlimited users to your account and let them reuse proposal templates and easily close deals. Organize and search proposals with tags and see how well they've performed. Know how clients interact with your proposals with our intelligent reports. Every access is tracked and you can learn how long your client spent on each part of your proposal. All of our templates are fully customizable. -
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Cendyn Proposals
Cendyn
Create contactless, personalized, on-brand, and media-rich proposals with Cendyn Proposals. Seize first-responder advantage and dramatically increase group bookings by replying to RFPs in minutes. Easily add pre-designed descriptive overviews, floor plans, menus and detailed specifics of your meeting and event facilities. Tailor each sales proposal based on the recipient by using native language or compelling video content, for example, to help you stand out. Automatically embed your F&B with Cendyn Catering. Visually tell a story so your client can picture their event at your hotel! Through multiple integrations with the leading sales & catering applications, ‘rates and dates’ are instantly and accurately published to your proposal, saving time, and reducing errors. Inbox alerts notify you in real time the moment a prospect opens your Cendyn Proposal, allowing you to reach out directly while the event is top of mind. -
16
TenderEyes
Tradax Group
One powerful platform to support your tender and bid management process, goals and activities. Transform your working ways and win outcomes. Intelligently manage your opportunities qualification, sales pipeline and resources. Rapidly mobilize projects and automate information requests, response and approval activities. Quickly generate structured directories of content for easy use, updating and improvement. Effectively create wider team working, talking, sharing, learning and innovation. Integrated Public Procurement Portals and smarter opportunity identification, qualification tracking and approval. Dedicated secure library with auto-population, easy search and access to tender documentation, questions and responses. -
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EasyPQQ
EasyPQQ
The EasyPQQ software has been developed from real customer use cases and years of expertise in the industry. Based on core needs for document creation, the purpose of EasyPQQ is to maximise efficiency and save time throughout all stages of creation, management and distribution of documents. In today's competitive business environment, proposals and bid submissions are critical to winning work whilst being produced to increasingly tight deadlines. EasyPQQ enables you to produce high-quality documents quickly and efficiently while allowing multiple collaborators to work on the same live document if desired. It has been designed to accommodate any size team and project, whether a solo project or an international team spanning multiple countries, the easy cloud-based team collaboration allows for smooth execution from start to finish with the confidence of knowing your data is secure and backed up daily. -
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NiftyQuoter
NiftyQuoter
Creating and managing proposals by NiftyQuoter online proposal software can easily save you 50% of your time. Three kinds of templates: theme templates, content templates and pricing templates. Combine these, make some custom changes if needed, and you can send it to your client by email right via NiftyQuoter. Or you can always create your own template. Customize the design of templates to match your brand with just a few clicks of a mouse. You can even change the colors of background images, headings, text etc. easily. You can reply to their comments readily via NiftyQuoter online proposal software and they will be able to see your reply in real time. Stop using Word, start using NiftyQuoter proposal software!Starting Price: $19 per month -
19
ONTILITY Pro
Energy Matters
Trusted by Thousands of Professionals. Building on almost 2 decades of front-line experience working with solar & renewable energy professionals, ONtility ProTM is designed to speed up and enhance the sales process. Easily crunch the numbers, generate professional sales proposal materials, and manage your sales activities. ONtility ProTM helps you focus on what matters: identifying your customers` needs, designing smart solutions, and getting new business on the books. Produce accurate performance and pricing estimates that reflect current energy rates, incentives and rebates. Includes a PV Layout Tool: define buildings, installation areas, keep out areas and obstacles. The Solar PV Layout Tool auto places PV modules, creates sun path shade views, provides 3D views and more!Starting Price: $54.95 per month -
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Proposable
Proposable
Save time and headaches by skipping the painful copy/paste and find & replace on all new proposals for your prospects and customers. Simplify your new proposal workflow with just a few clicks and go from spending hours on customizing new proposals to just minutes. Wow, your clients with beautiful proposals stand out above the rest. Add video and rich media directly into your proposal pages for a more immersive sales presentation that’s sure to make an impact. Stop chasing down payments after your proposal is accepted. Turn on proposal payments to collect your initial payment instantly. Your client simply follows the steps, review, accept, pay and your done! Easily connect to the products you already use to manage your sales data to enable a seamless sales proposal workflow. Dynamically create proposals from your CRM opportunities and push proposal events back into your CRM for better visibility of all your in-progress deals. -
21
RFP Team Manager
Technical Acquisition Specialists
Developed by a RFP Project Manager for personal use, the RFP Evaluation Team Software, written in Microsoft Access, is now in Beta Test. Ratings and comments can be added to the system independently and at any time prior to the meeting. Evaluation Team Meetings can then focus on those business issues which have a variance in ratings or have team member comments. The Software develops a Weighted Cross-Referenced Evaluation Criteria, mathematically calculating Business Issues summarized into Major and Minor categories. Team members wishing to skip areas where their expertise is limited may do so. The software calculates weights based on rated issues and the number of team members rating that issue. -
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Mimiran
Mimiran
Traditional CRMs are like the Space Shuttle. With Mimiran, it’s like riding a bike. Import contacts and start connecting right away. Use proven templates for Lead Magnets, Proposals, and more. Simple, intuitive application. Concierge onboarding. Connect with peers and share how many conversations you’re having for additional social motivation. You’re not just on the clock, you’re on a mission. Mimiran is the only CRM that helps you hone your mission and positioning to make sales and marketing easier. Use that positioning to craft compelling Lead Magnets, conversation starters, and more. Plus, pick your Super Hero name and tell your Origin Story (super heroes don’t have bios.)Starting Price: $19.00/month/user -
23
Virtual Proposal Center
Intrav@tion
The Virtual Proposal Center (VPC) is a collaborative, browser-based application enabling a geographically dispersed, multi-partner proposal team to have a common work center with access to the tools and information needed to create successful proposals. VPC is above all easy to use, secure, and flexible. Intuitive document, workflow and configuration management features, combined with a powerful search tool, make VPC an indispensable part of the proposal development process. Founded in 1996, Intravation has grown to become the premier provider of easy-to-use, collaborative proposal management tools. We are dedicated to helping our customers increase their productivity and improve their quality through more efficient proposal management. We provide a flexible, easy-to-use, web-based, collaborative content development solution. We constantly enhance our product based on feedback and suggestions from our customers. -
24
WeSuite
WeSuite
For simple to complex sales, we’ve got you covered. WeEstimate and our special-feature modules allow for ease of customization to support national accounts, contract pricing, multiple catalogs, disparate tax codes, sophisticated reporting, and the many other sales challenges facing larger, multi-site organizations. WeSuite helps small to medium businesses grow with powerful tools scaled for your size and budget. Our sales management software and mobile solutions empower your team to work more efficiently, present more professionally, and sell more effectively by simplifying and automating the quote-to-close process. Coordination and collaboration has never been easier. Real-time, centralized data keeps team members on the same page, working toward common goals. Make smarter business decisions based on pipeline transparency and detailed sales reporting. Grow your organization and increase profitability.Starting Price: $69.95 per month -
25
Capture2Proposal
Capture2
Capture2Proposal is the leading GovCon business development, sales intelligence and capture lifecycle management platform. Identify and target opportunities as early as 36 months before the solicitation date giving you the runway needed to shape the deal. C2P’s machine-learning model analyzes your pipeline and feedback to suggest relevant federal procurement opportunities to consider. Easily create custom data fields to align C2P to your business development and capture processes and pipeline reporting needs. Contacts library and activity tracking ensures your winning process is repeatable and lessons learned are readily available. Integrated proposal scheduling, task and document management simplify data calls and streamline proposal planning and development. Invite, assign roles, and manage your proposal teams’ access to C2P’s DFARS/NIST SP 800-171 compliant proposal repository with ease. -
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Ombud
Ombud
Built on a foundation of expertise in sales engineering and response management, Ombud serves enterprise-level RevOps teams. We move beyond basic automation and knowledge management, offering context-aware intelligent support. This enables RevOps teams to significantly elevate efficiency, cut costs, and surpass growth goals. Ombuddies are AI-enabled, context-aware assistants designed to support various roles within Revenue Operations. They automate routine tasks and provide real-time, role-specific guidance, significantly boosting productivity and reducing costs. The Response Management Ombuddy is your AI companion to help with the heavy lifting of creating, reviewing, and submitting proposals and responses. -
27
Catapult
Catapult HQ
Catapult™ is an all-in-one Request for Proposal solution that streamlines procurement departments through repeatable workflows and automation. With Catapult you can create and respond to new opportunities, evaluate and score responses, and, deliberate over contract terms. In addition, you can collaborate with team members over question structure or responses as you build and manage your content library to expedite RFP responses. With Catapult’s workflow automation clients have reduced the time it takes to respond by over 90% while increasing output by 66% with the same headcount. You too can experience these same results while increasing your confidence in the effectiveness of your questions or the quality of your responses for any RFP engagements in a quick and efficient manner that is unique to Catapult subscribers. -
28
Rohirrim
Rohirrim
More than just creating marketing copy or a poem written by a pirate. Domain-aware generative AI securely leverages your proprietary enterprise data to create unique, deeply technical content written in your company’s voice. For example, Rohan creates contextually relevant original content for proposals, grants, white papers, and more – generated using the proprietary, historical data captured from within your enterprise. Create robust drafts in hours or days based on your company’s own data, leaving you the time and space to focus on quality. Automatically generate detailed, cited technical content that answer RFP queries. Instantly synthesize highly technical information relevant to grant applications. Perform instantaneous deep dives of internal data to improve submissions. -
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Cognogent
Cognogent
Cognogent equips businesses with the knowledge and insights of an entire proposal development team, streamlining complex RFP processes through AI-driven solutions. Our vision is to build an intelligent proposal ecosystem that leverages AI to transform the landscape of intelligent commerce, enabling seamless value delivery to all stakeholders. As technology evolves, we are advancing toward agent-to-agent communication, where AI tools handle the creation and response of RFPs with human oversight. The sales engineering market is burdened with high costs, complexity, and interdependencies in RFP development. Sellers struggle with evaluating and responding to RFPs efficiently, leading to missed opportunities and poorly informed bid/no-bid decisions. Buyers often receive responses that are vendor-biased, lack accurate solution options, and fail to drive competition, resulting in higher costs and limited choices. -
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Proposal Manager
Coldwater Technology
Proposal Manager is a modular proposal management solution that allows for the complete management of RFPs for virtually any industry. This robust application is designed to be integrated with your existing ERP or MRP system, empowering your sales team to have accurate product information on-demand. Embedded within the application is a fully user-maintained Product Configurator. This configuration utility allows for a complete definition of the allowable features and options you want to provide and establishes price points for each of the options, which can also be easily added and removed. We also equipped this application with the ability to manage your customers and their contact information, which will allow you to, quickly and efficiently generate and deliver proposals. If your company is currently facing challenges with the creation and delivery of accurate and thorough proposals, Proposal Manager is the end-to-end solution you need to employ to automate the RFP process.