Print your calendar

In Google Calendar, you can print your calendar for a specific date range.

Customize & print your calendar

An animation that shows how to print a calendar. To print a calendar, the user opens the "View switcher" menu in the top right to select the display of their calendar. Then, they open the Settings menu and click "Print." On the "Print preview" page, they select "Print."

  1. On your computer, open Google Calendar.
  2. To select a date range, at the top right, click:
    • Day
    • Week
    • Month
    • Schedule
    • 4 days
  3. At the top right, click Settings menu Settingsand then Print.
  4. On the "Print preview" page, change details such as font size or orientation.
  5. Click Print.

Tip: When space is available, the locations or rooms of events are also displayed.

Set up advanced print options

Hide your calendars

On the left, under "My calendars" or "Other calendars," click the name of the calendars you want to hide. If a calendar does not have a check mark next to it, it's hidden.

Tip: To show a calendar, click the box.

Fit your calendar on a page

Change the orientation

  1. At the top right, click Settings menu Settingsand then Print.
  2. On the "Print preview" page, in the "Orientation" dropdown, click the Down arrow Drop down arrow.
  3. Click Landscape or Portrait.
  4. Click Print.

Hide weekends

  1. At the top right, click Settings menu Settingsand then Print.
  2. On the "Print preview" page, deselect Show weekends.
  3. Click Print.

Change the font size

  1. At the top right, click Settings menu Settingsand then Print.
  2. On the "Print preview" page, in the "Font size" dropdown,  click the Down arrow Drop down arrow.
  3. Choose a font size.
  4. Click Print.

Tip: If you change the font size, it won't change the number of days on a page. It may make your calendar easier to read.

Save your calendar as a PDF
  1. Follow the steps to print your calendar.
  2. In the final window with print options, under "Destination," click Change.
  3. Under "Print destinations," click Save as PDF.
  4. Click Save.

Tip: To find your calendar PDF check your computer’s downloads.

Print your calendar in full color
  1. At the top right, click Settings menu Settings and then Print.
  2. On the "Print preview" page, in the "Color & style" dropdown, click the Down arrow Drop down arrow.
  3. Click Full color.
  4. Click Print.

Tip: If “Full color” is selected, event responses appear as a:

  • Did not respond: Transparent box
  • No: Transparent box with crossed-out circle
  • Yes: Full color box
  • Maybe: Full color box with a question mark
Include calendar event details
  1. At the top right, click the "View switcher" dropdown menu and then Schedule.
  2. At the top right, click Settings menu Settings and then Print.
  3. On the "Print preview" page, select:
    • Print descriptions
    • Print your response
  4. Click Print. 

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