Supported editions for this feature: Frontline Starter, Frontline Standard, and Frontline Plus; Business Plus; Enterprise Standard and Enterprise Plus; Education Plus.Compare your edition
As an administrator, you can control whether or not a user’s Google Calendar status is automatically displayed in other communication and collaboration tools within Google Workspace, such as Gmail and Google Chat and Docs. For example, you may not want to display the "Out of office" Calendar status for the users in your organization. In that case, you can turn off automatic Calendar status display.
Turn automatic Calendar status display on or off
Before you begin: To apply the setting for certain users, put their accounts in a configuration group.
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Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
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Go to Menu
Apps > Google Workspace > Calendar.
Requires having the Calendar > Settings administrator privilege.
- Click Sharing settings.
- Click Display of Calendar status in Google Workspace.
- (Optional) To apply the setting to a department or team, at the side, select an organizational unit. Show me how
- Check or uncheck one of the following options to show within Workspace that users are:
- Out of office according to their Calendar status
- In a meeting according to their Calendar status
- In focus time according to their Calendar status
The available options may be different for your organization.
Note: If a super administrator turns on Multi-party approval for General Calendar Settings, any change to this individual setting triggers a Multi-party approval process before the change is allowed to take effect. For details, go to Multi-party approval for sensitive actions. -
Click Save. Or, you might click Override for an organizational unit.
To later restore the inherited value, click Inherit.
Changes can take up to 24 hours but typically happen more quickly. Learn more
If you turn on automatic Calendar status display for your users, when the out-of-office notification banner displays depends on how long the user is out of office. If a user is out of office for 6 hours or more, the notification banner displays up to 36 hours before the event, unless there’s a shorter out-of-office event sooner. If they’re out of office for less than 6 hours, the notification banner displays 10 minutes before the start time.