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Course Outline
Introduction to ChatGPT and Fundamental Concepts
- Understanding what ChatGPT is and its underlying mechanics
- Overview of available tiers: Free, Plus, and Enterprise
- Specific use cases relevant to administrative support roles
- Discussion on privacy, ethical considerations, and industry best practices
- Guided exercise: Set up your account, configure the workspace, and test essential commands
Enhancing Professional Writing with ChatGPT
- Composing both formal and informal emails
- Drafting memos, company circulars, and internal correspondence
- Refining and improving existing written content
- Guided exercise: Draft three distinct types of administrative documents with ChatGPT assistance
Supporting Organization and Strategic Planning
- Generating agendas, calendar structures, and task tracking frameworks
- Leveraging prompts for weekly planning and prioritizing to-do lists
- Simulating meetings including summary generation, reminder setting, and follow-up actions
- Guided exercise: Construct a weekly agenda and automate daily recurring tasks
Generating and Analyzing Administrative Content
- Writing meeting minutes, comprehensive reports, and executive summaries
- Extracting critical insights from lengthy documents
- Transforming documents across various formats
- Guided exercise: Upload a lengthy text and produce an executive summary highlighting key points
Utilizing ChatGPT for Presentations and Visual Reporting
- Developing scripts or structural outlines for PowerPoint presentations
- Integrating with popular tools such as Canva, PowerPoint, and Notion
- Creating corporate or illustrative graphics using DALL·E
- Guided exercise: Design the foundational content for a business presentation
Automating Tasks with ChatGPT and Extensions
- Leveraging advanced capabilities, including plug-ins and web browsing features where applicable
- Introduction to building automated workflows using Zapier and Google Workspace
- Connecting ChatGPT with spreadsheets and email systems
- Guided exercise: Automate a basic workflow combining email and spreadsheet actions
Developing Custom Administrative Solutions with ChatGPT
- Examining real-world applications of ChatGPT in office environments
- Mastering prompt engineering techniques to achieve superior results
- Final project: Design a tailored AI assistant for your specific role
- Final exercise: Develop a personalized set of prompts tailored to your position
Summary and Future Directions
Requirements
- Familiarity with standard office operations
- A keen interest in adopting digital productivity tools
Target Audience
- Administrative assistants
- Office coordinators and support personnel
- Professionals in administrative roles seeking to improve efficiency via AI tools
14 Hours
Testimonials (1)
Able to pivot upon audience suggestions - ie able to create a real AI agent scenario on the spot.