July 20, 2009
DO 77, s. 2009
Guidelines for the Conduct of Elections of the Parents-Teachers
Associations (PTAs) at the School Level and Their Federations
To: Undersecretaries
Assistant Secretaries
Bureau Directors
Directors of Services, Centers and Heads of Units
Regional Directors
Schools Division/City Superintendents
Heads, Public Elementary and Secondary Schools
Alt Others Concerned
1. Pursuant to DepED Order No. 54, s. 2009 on the Revised
Guidelines Governing Parents-Teachers Associations (PTAs) at
the School Level, the following shall be observed by public
elementary and secondary schools every school year:
1. The organization of Homeroom PTAs and election of their
officers from among the parents/guardians shall be held
within fifteen (15) days from the start of the school year;
2. The election of the members of the Board of Directors
(BOD) of the School PTA from among the elected
Homeroom Presidents and Homeroom Advisers shall be
held within thirty (30) days from the start of the school year;
3. The election of the Officers of the School PTA from among
the BOD members shall be on the same day of their election
to the BOD;
4. The election of Officers of the Municipal and City
Federations of PTAs from among the Presidents of the
School PTAs of all public elementary and secondary
schools shall be held within forty-five (45) days from the
start of the school year;
5. The election of Officers of the Provincial Federations of
PTAs from among the Presidents of the Municipal and City
Federations, in case of component cities, shall be held
within sixty (60) days from the start of school year; and
6. Elections already conducted in accordance with the
provisions of DepED Order No. 54, s, 2009 shall be valid for
SY 2009-2010.
2. At the start of every school year, the School Head shall
immediately create and convene a six (6) member Election
Committee (ELECOM) for the Homeroom and School PTAs by
designating the following:
1. two (2) teachers one of whom shall be the Chairperson and
the latter shall vote only in case of a tie; and
2. four (4) parent-members.
3. The ELECOM shall have over-all supervision over the
conduct of the elections of the Homeroom PTAs and direct
supervision over the conduct of elections of the SOD of the
School PTA and its Officers.
The ELECOM may promulgate and issue additional
guidelines relative to the conduct of elections that are not
inconsistent with this and other existing guidelines or which
may hereafter be issued.
3. Homeroom PTAs
The Homeroom Adviser shall have direct supervision over the
conduct of election of the Homeroom PTA officers, which election
shall be by viva voce.
The Homeroom PTA officers, namely, President, Vice-President,
Secretary, Treasurer and Auditor, or other positions shall be
elected from among the parent- members by a majority of those
present during the election.
In case of a tie among two (2) or more candidates, a run-off
election shall be immediately held only among the candidates
involved in the tie until the tie is resolved. If the tie can not be
resolved through a run-off election, the same shall be done by
drawing of lots.
4. School PTAs
The elected Presidents of the Homeroom PTAs and the respective
Homeroom Advisers shall elect from among themselves the
members of the BOD of the School PTA by secret ballot.
5. The date and time of the elections of the BOD of the School PTA
shall be set by the School Head taking into account the availability
of all concerned provided that the periods herein are observed.
On the day of the elections, all elected Homeroom PTA Presidents
and Homeroom Advisers shall gather in one place where the
elections shall be held.
6. No proxy of absentee voting shall be allowed.
7. A voter can vote as many as ten (10) different parent-member
candidates and as many as five (5) different teacher-member
candidates to the BOD. However, only parents shall vote for their
ten (10) parent-representatives to the BOD and only Homeroom
Advisers shall vote for their five (5) teacher-representatives to the
BOD.
In a single ballot, a vote for a particular candidate shall be counted
only once. Any succeeding vote for the same candidate in the
same ballot shall be considered void and shall not be counted for
any candidate.
8. In case of a tie involving two (2) or more candidates for the last
position/s in the BOD, a run-off election shall be immediately held
among the candidates involved in the tie for the remaining unfilled
slot for the BOD. If the tie cannot be resolved through a run-off
election, the same shall be done by the drawing of lots.
9. The elected members of the BOD shall on the same day of their
election, elect from among themselves the Association’s
Executive officers, namely:
1. President
2. Vice-President
3. Secretary
4. Treasurer
5. Auditor or other equivalent functions
10. A teacher-member cannot hold any position in the school
PTA except as a member of the BOD or as Secretary.
11. The term of office of the BOD and the officers shall be one
year from the date of election or until a new set of BOD has been
elected and qualified.
12. Federations
All duly elected PTA Presidents of public elementary and
secondary schools in the municipality or city shall comprise the
Municipal or City Federation of Parent-Teachers Associations.
All duly elected Presidents of the Municipal Federation of PTA and
City Federation of PTA, in the case of a component city, shall
compose the Provincial Federation of Parents-Teachers
Associations,
13. Elections of the Federations shall be facilitated by a Public
Schools District Supervisor designated by the Schools Division
Superintendent in the case of municipalities and the Schools
Division Superintendent in the case of cities and provinces, who
shall provide the venue and observe the periods herein.
The District Supervisor and Division Superintendent or any official
of the Department shall only provide logistical support and
coordination. They shall not participate in or interfere with the
conduct of the elections.
14. At the start of the meeting for the purpose of electing the
Federation’s Board of Directors (BOD), the PTA Presidents
present shall first organize their ELECOM for the purpose of
conducting the elections. The elections shall be in secret ballot
and no proxy or absentee ballot shall be allowed.
15. In its discretion, the Municipal, City and Provincial PTA
Federations may elect between five (5) to fifteen (15) members of
the Board of Directors, which shall be odd in number, depending
on the circumstances obtaining in the municipality, city or
province.
Immediately after the elections of the Federation’s Board of
Directors, the BOD shall elect from among themselves its Officers.
16. In so far as practicable, the manner and process of the
conduct of elections of the Homeroom and School PTAs shall be
applicable during the elections of the Federations.
17. After the elections of the BOD of the Municipal, City and
Provincial Federations of PTAs, the respective BOD shall inform
the designated Public School District Supervisor or Schools
Division Superintendent through a letter or resolution of the list of
duly elected Board of Directors and Officers, which shall be
certified by the ELECOM. The Public Schools District Supervisor
or School Division Superintendent shall officially transmit a copy of
the letter or resolution to the Municipal or City Mayor or the
Provincial Governor as the case may be.
18. Pursuant to the Local Government Code of 1991, the duly
elected President of the Municipal, City and Provincial Federation
of Parents and Teachers Associations shall represent the
Federation in their respective Local School Boards.
19. All existing DepED Memoranda, Orders and other
administrative issuances of similar nature which are inconsistent
with this Order are hereby deemed repealed and superseded
accordingly.
20. Immediate dissemination of and compliance with this Order
is directed.
Reference:
DepED Order: (No. 54, s. 2009)
Allotment: 1—0.0. 50-97)
To be indicated in the Perpetual Index under the following subjects:
ELECTION
SOCIETY or ASSOCIATIONS
POLICY
STUDENTS
SCHOOL
TEACHERS
DO_s2009_77
