~ Republika ny Pilipinas Athy L Panwansany Pangasimaan ug gatubiy (NATIONAL IRRIGATION ADMINISTRATION) Lamgsod ng Quezon OFFICE ADDRESS. NATIONAL. GOVERNMENT CENTER TELEPHONE NOS - 929-60-71 1078 DE LOS SANTOS AVENUE CABLE MAP QUIZON CITY PHILIPPINES TELEX 22802 NIAPM OUR REFERENCE MC No. 01, s. 2004 MEMORANDUM CIRCULAR TO THE DEPUTY ADMINISTRATOR, ASSISTANT ADMINISTRATORS, DEPARTMENT / REGIONAL / OPERATION / PROJECT MANAGERS, PROVINCIAL IRRIGATION OFFICERS, IRRIGATION SUPERINTENDENTS. AND ALL OTHERS CONCERNED SUBJECT: REVISED POLICIES ON QUALIFICATION STANDARDS Attached is CSC Memorandum Circular (MC) No. 12, s. 2003 dated 29 October 2003 on the subject "Revised Policies on Qualification Standards" implementing CSC Resolution No. 030962 dated September 12, 2003 which amends CSC MC No. 42, s. 1998 (Framework for Implementation of Policies on Qualification Standards) and other issuances inconsistent therewith. It is understood that ail personnel actions should conform to the said revised policies. For compliance. JESU! IANUEL M. PARAS Admiristfator OY January 2004Republic of the Philippines 100 Yoars of Service: Clu Service os Best r™ . : Civ™ Service Commissio™ png Ho Constition is, Balasang Pambansa Comploy, fmm 117% Quezon City MC No. s. 2003 MEMORANDUM CIRCULAR ro ‘ ALL HEADS OF CONST , BODIES, DEPARTMENTS, BUREAUS AND AGENCIES OF THE NATIONAL GOVERNMENT AND LOCAL GOVERNMENT — UNITS, INCLUDING GOVERNMENT-OWNED AND CONTROLLED CORPORATIONS AND STATE UNIVERSITIES AND COLLEGES: on Qualification Standar SUBJECT: Revised Polici | Pursuant to CSC Resolution No, 030962 dated September 12, 2003, the Commission has updated and fine-tuned all existing, policies on qualification standards. ‘These policies are contained in the “Revised Policies on Qualification Standards” ‘The Revised Policies on Qualification Standards which amends MC No. 42, s. 1998 (Framework for Implementation of Policies on Qualification Standards) and other issuances inconsistent with these policies shall take effect fifteen (15) days from publication of CSC Resolution No, 030962" ina newspaper of general circulation All personnel actions should conform to these revised policies. Please be guided accordingly. KARINA CONS! Chair oer CERTIFIED MACHINE COPY _ 2003 Foe TRETITA M. ANGELES GGitewnation Tesimatony Orter tegrated Recorde Management OFFcr CIVIL SERVICE COMMISBIOM No. 040962 was published on September 25, 2008 in Manih * CSC Result Be 931-79357931 79197931 8097 «| = cscphilee se gov ph + KA wen ese.com/phRopoble of the Phukppines CiviesService Commissio Pambane Conyples. Dianne M20 Over. Qualification Standards Revised Policies on QS xe- resotution no, 930962 WHEREAS, the Civil Service Commission, the central personnel agency of the Governmen!, is mandated by the Philippine Constitution to ensure that all appointments in the civil service are made only according to merit and fitness to be determined, as far as practicable, by comprtitive examination: WHEREAS, Section 12 (1), Chapter Ill, Tille 1, Book V of the Administrative Code of 1987, states that the Civil Service Commission (CSC) shall administer and enforce the constitutional and statutory provisions on the merit system for all levels and ranks in the civil service; WHEREAS, Sec: 22, Chapler 5 of Execulive Order No. 292, stales thal “A qualification standard expresses the minimum requirements for a class of positions in terms of education, training and experience, civil service eligibilily, physical filness, and other qualities required for successful performance. The degree of qualifications of an officer or employee shall be determined by the appointing authority on the basis of the qualification standard for the particular position” WHEREAS, Sec. 4, Rule iV, Omnibus Rules Implementing Book V of E.O. 292, and other pertinent Civil Service Laws, provide that “The Commission shall adopt qualification standards for service-wide positions in the first and second levels and shall review and update, whenever necessary, those already established. Each department or agency shall establish qualification standards for positions unique to the department or agency concerned and shall submit the same to the Commission for approval by the Commission”, WHEREAS, to meet the changing needs of personnel administration and to provide easy reference to all concerned, the Commission has consolidated, reviewed, updated and fine-tuned all existing policies on qualification standards, which are provided under MC 42, s. 1998, otherwise known as the “Framework for Implementation of Policies on Qualification Standards’, and other CSC issuances on qualification standards. in consideration of the foregoing. NOW, THEREFORE, the Commission, $ on qualification standards. RESOLVED to adopt the following revised po! 991-7935/931-7999/931-8092 » [= csephit@ese gow ph * £2 ww ese com/phI 5. Part. General Policies Qualification Standards are the minimum and basic requirements for positions in the government. These shall serve as the basic guide in the selection of personnel and in the evaluation of appointments to all positions in the government Qualification Standards shall be established for all positions in the Index of Occupational Services (IOS) or positions subsequently created and approved in accordance with existing laws, policies, rules and regulations Qualification Standards, which have been established and approved by the Commission for positions in a particular sector, may be adopted for the same position tiles in other government sectors. ans in government without qualification standards sion (CSC) shall be disapproved or Appointments to po: approved by the Civil Setviee Commi invalidated Agencies are encouraged to set specific or higher standards for their positions. These standards shall be submitted to the Commission for approval, and once approved, they shall be adopted by the Commission as qualification standards in the attestation of appointments of the agency congerned. Qualification Standards that are subsequently prescribed by a special law shall prevail. Qualification Standards for positions with generic or specific titles shall be established based on the set of duties and responsibilities Indicated in the Position Description Form (PDF), which the Department of Budget and Management (DBM) used In the classification and salary grade allocation of the position. Appointees to career service positions must meet the education, training, experience, and eligibility requirements prescribed in the Qualification Standards Manual, unless otherwise determined by the Commission. Appointees to casual, contractual, and colerminous positions that are not primarily confidential in nature must meet the education, training, and experience requirements prescribed in the Qualification Standards Manual. Eligibility is not required for appointment, but preference should be given to civil service eligibles. However, if the duties of the position involve the practice of a profession regulated by the Philippine Bar/Board laws, and/or require licenses such as those required for posi of MG No. 11, s, 1996 (Affached Annex A — Positions Listed Under Category IV of CSC MC No. 11, 8. 1996 as Amended), the corresponding professional license and/or certifiWw 7 Rocsed Pohews nn Os The Commission ma standards for their positions belonging to the following « Incumbents of po: = “~ y allow agencies to establish qualiti tegories: Positions declared by the Commission as primarily confidential In nature are exempted from the qualification standards requirements prescribed In the Qualification Standards Manual, except those whose duties Involve the practice of a profession regulated by the Philippine BAR/Board laws and/or require licenses such as those required for positions listed under Category IV of CSC MC 11, s. 1996 (Allached Annex A — Positions Listed Under Category IV of CSC MC No. 11, s. 1996 as Amended the corresponding professional license, certificate of registration and/or license shall be required. Highly specialized positions with highly specialized and unique duties requiring specialized education, training or skills which may not be acquired through formal education, training programs, or experience gained from service-wide positions Mlustration Band Master, Musician, Newscaster, Creative Arts list, Media Specialist and the like Specia Highly skilled positions are those listed in Category Il of MC 11, 5 1996 and those that may be subsequently determined by the Commission. A highly skilled position is one that requires skills acquired through specialized education or training for which no skills test is available. These skills cannot be measured by the usual paper and pencil test, but through actual work performance and other tests of merit and fitness. These standards shall be submitted to the CSC for approval and shall be used as basis for attestation of appointments by the CSC. jon under permanent status who are reappointed to the same or comparable positions during reorganization are considered as having met the qualification standards for the position. There shall be no reclas ication and/or upgrading of positions except when the position is actually vacant, and its filling-in shall be subject to approved qualification standards. Unless otherwise provided by law or exempted by the Commission, the education requirement for division chief positions is a master's degree eamed from a reputable Institution recognized by CHED. Such x B under the following categories: Certiri ih Coy itions are Included in Anne:es ~ Revised Mobos on 5 u Institutions granted accreditation status pursuant to CHED Order No. 31, s. 1995; u Institutions granted deregulation by CHE! 4 Institutions granted autonomy by CHED; u Institutions identified by CHED as Centers of Excellence/Developmes In case the master's degree was obtained from an institution not included in any of the abovementioned listings, the concerned parties are required to secure a certification from CHED that said Institution Is classified as a reputable college or university, Part ll, On Education Education refers to the formal or non-formal academic, technical, or tional studies that will enable the candidate to successfully perform the duties and responsibilities in the Position Description Form (POF) of the position to be filled ne to meet the two years studies in college requirement in the Qualification Standards Manual, one must have earned from a CHED- tecoynized institution at least 72 academic units leading to a degree or has completed a two-year collegiate technical course with at least 9 units in either English or Mathematics or a combination of both in the curriculum. lnustration | Graduation trom two-year vocational courses, such as Diesel Mechanic, Computer Technician, Radio Operator and Technician, Rehigerator Technician courses with 9 units in either English or Mathematics or a combination of both; or completion of 72 academic units leading to any bachelor's degree is equivalent to completion of two years studies in college. For To meet the relevant bachelor's degree requirement in the Qualification Standards Manual, the appointee must have completed from a CHED- recognized college or university a bachelor's degree whose curriculum either includes, or is supplemented by, 12 academic units of the subject or course, which will enable the candidale lo successfully perform the duties and responsibilities of the position to be filled listed in the Position Description Form.o WS..Revised Policies on OS Mustration 1 A graduate of any bachelor's degree with 12 units in Accounting, Mathematics, or Economics in the curriculum may bbe appointed to position of Financial Analyst, Fiscal Exeminer, or Licensing Officer. llustration 2 A graduate of Bachelor of Science in Nursing who has eamed the 12 units in Accounting may be considered for appointment to position of Budget Officer or Cashier. Certificates of completion of toin-formal education Issued by the Department of Education shall be considered valid documents for Permanent appointment to positions requiring completion of elementary or high school education, provided, that the other requirements of the positions‘are met. Certifications Issued by the schools deputized by the Commission on Higher Edutation (CHED) on having completed a bachelor's degree under the Expanded Tertiary Education Equivalency and Accreditation Program (EO 330 May 10, 1996) shall be considered valid documents for meeting the education requirement for positions requiring completion of a bachelor's degree. (Annex C-List of CHED Deputized Schools) Certificates Issued by the schools deputized by CHED showing completion of at least 72 academic units leading to a degree under the Expanded Tertiary Education Equivalency and Accreditation Program (EO 330 dated May 10, 1996) shall be considered valid documents for meeting the education requirement for positions requiring completion of two years studies in college. Certification Issued by CHED that a one-year diploma post-graduate course acquired from foreign or local institutions Is equivalent to a master's degree shall be considered appropriate for meeting the education requirement for appointment to division chlef positions. Certification issued by CHED that a degree obtained from foreign schools Is equivalent to a bachelor’s or master’s degree shall be considered valid document for meeting the education requirement for positions requiring completion of a bachelor’s or master’s degree.o “ 1 bi6...Revised Policies on OS Be 10. 11. Completion of the degrees of Bachelor of Laws and Doctor of Medicine from a CHED-tecognized institution shall be considered appropriate education for appointment to division chief positions or positions requiring a master's degree the duties of which do not Involvé practice of profession covered by bar/board laws. Persons who are allowed to register and are Issued Certificate of Registration or valid professional license under exempt category of a specific boatd law shall be considered as having met the education requirement fot appointment to positions covered by the corresponding board law or other functionally retated positions that do not Involve the practice of other professions coveted by bar/board laws. Mlustration Registered Electrical Engineers who are not bachelor's degree holders bul were issued licenses under the exempt calegory per RA 184 (Electrical Engineering Law) as amended by RA 7920 (New Electrical Engineering Law) shall be considered as having completed the Bachelor's Degree in Electrical Engineering for meeling the education requirement for appointment to Electrical Engineer or other functionally related positions not covered by other bar/board laws and, provided further, thal the appointees meel the other requirements of the positions. Persons who wete conferred first and second level civil service eligibilities when substitution of experience and training for deficlency iri education was allowed (last Quallfyitig Examitiation was held on June 47, 1979) shall be considered having met the education requirement for appointment to the corresponding level of positions. tltustration 4 A person who possesses @ Career Service Professional (Qualifying) eligibilily who has hol eamed a bachelor's degree may be appointed to the position of Administrative Officer It provided he/she meets the experience and training requirements of the position. titustration 2 A high school graduale with Career Service Sub- Professional (Qualifying) eligibilily may be appointed to the position of Secretary I! provided he/she meels the experience and training requirements of the posilion. pectir /NOBA A, >7. Revise Poncies ¢ 42 a en The following positions are exempt from the master's degree requirement: a. Division chief positions whose duties involve practice of brofession regulated by bar/board laws shall require only the cortespording Professional Board License (RA 1080) or Certilicate of Admission to the BAR (RA 1080). However, for one having an RA 1080 eligibility to be appointed to a Division Chief position that does not Involve practice of his/her profession or practice of other protessions, he/she must have a master's degree, provided thai, this does not apply to licensed lawyers and doctors. {llustration A master’s degree shall be required if a licensed Civil Engineer will be appointed to other positions not covered by the Civil Engineering Board Law, such as Administrative Officer V, Planning Officer V, or Human Resource Management Officer V. Mustration TA RA 1080 (Nurse) eligible who thay or may nol be a holder of a master's degree can ‘be appointed on permanent status to the position of Population Program Officer V but cannot be appointed Social Welfare Officer V as this is covered by another board law. Mustration ; A master's degree shall not be required if a full-fledged lawyer or doctor will be appointed to Division Chief positions that do not require practice of olher professions. b. Staff positions that are equivalent to division chief, like Execulive Assistant VI, Concilialor, and other positions as may be determined by the Commission; and ©. Third level positions. Part Ill, On Experience Relevant experience refers to previous employment or Jobs or volunteer work on a full lime basis in either the government or private sector, whose duties, as certilied by the Human Resoutce Management Officer or authorized officials of the previous employer, are functionally related to the duties in the Position Description Fortn of the position to be filled.a pid Revise Pi 2 Experience in fist level positions may be considered for meeting the experience requirement of second level positions when acquired in the same occupational group or functionally related positions. Experience as Engineering Assistant may be considered as relevant for purposes of meeling the experience requirement for Engineer I! position. 3. Relevant experience acquired through a designation covered by an Office or Memorandum Order may be considered for meeting the experience requirement in the Qualification Standards Manual. Part IV. On Tralning a Relevant training refers to formal of non-formal training courses such as seminars, workshops, and others that will enhance one’s knowledge, skills, capabilities, and attitude, and enable the candidate to successfully perform the duties and tesponsibilities as Indicated In the Position Description Form of the position to be filled. 2, Human Resource Development (HRD) Interventions or non-formal Interventions, such as coaching, mentoring, Job rotation, and others that are supported by certificates Issued by the HRMO or authorized offictal from the government of private sector shall be considered training for meeting the training requirements In the Qualification Standards Manual, provided they are relevant to the position to be filled. 3 Training acquired from any CSC-accrediled institution shall be considered for meeting the training requirement In the Qualification Standards Manual, provided It is relevant lo the position to be filled. 4. The Commission may consider training acquired from non-accredited training Institutions under any of the followitig meritorlous cases: a. not avaitable In CSC-accredited tralning Institutions; b. conducted by reputable local/foreign Institutions; or c. other cases considered meritorious by the Commission. Part V. On Eligibility ot Eligibility refers to the result of passing a merit and fitness test which may be determined as far as practicable by competitive examination, or based on highly technical qualifications or other tests of merit and fitness conducted by the Civil Service Commission, ot other examinations jointly designed and coordinated by the departments or agencies with the assistance of or in coordination with the CSC, or the Professional Regulation Commission (PRC) TERo ~~ pf...Revised Policies on OS kee conducted boatd examinations, the Supreme Court conducted bar examinations, the GESB conducled CES examinations, or TESDA conducted crafts and trades examinations. First level eliyibiliies are appropriate for appointment to positions in the first level. They do not apply to those coveted by bar/board/special laws, and other spectal eligibilities as may be determined by the Commission or those that require licenses such as those positions listed under Category IV of CSC MC 11, s. 1996 as amended. Second level eliyibilities are appropriate for appoinument to positions in the second and first level. They do not apply to those covered by bar/board/special laws and other special eligibllities as may be determined by the Commission or those that require licenses such as those positions listed under Category IV of CSC MC 11, s. 1996, as amended. Third tevel eliyibilities are appropriate for appointment to all levels of positions, except those covered by bar/board/special laws and those that tequire other special eligibilities as may be determined by the Commission. Eligibilities resulting from passing the bar/board examinations shall be required for appointment to positions the duties of which constitute the practice of profession(s) regulaled by the Philippine BAR/Board laws. Mlustration_| u (RA 1080)BAR for Altomey positions u (RA 1080) CPA for Accountant positions (RA 1080) Mechanical Engineer for Engineer (Mechanical Engineer) positions Eligibilities resulting trom bar/board examinations which require completion of a bachelor's degree shall be consideréd appropriate to positions for which the examinations were given, and to other first and second level positions not covered by bar/board/speclal laws and/or those that require other special eligibilities as may be determined by the Commission or those that require licenses such as those positions listed under Category IV of CSC MC 14, s. 1996 as amended. Mlustration o RA 1080 (Electrical Engineer) eligibility shall be appropriate to Master Electrician or Electrician position. RD oyon ~ BAO Revised Poticas on OS u RA 1080 (Mechanical Engineer) eligibility shall be appropriate to Certified Plant Mechanic position. 4 RA 14080 (Mechanical Engineer) eligibility, although functionally related, shall not be appropriate to Mechanic position, in view of the provision under RA 8495 (An Act Regulating the Practice of Mechanical Engineering in the Philippines). u RA 1080 (CPA) eligibility shall be appropriate for appointment to Accounting Clerk or other first and second Jevel positions not covered by-board laws. u An RA 1080 (Criminologist) eligibility shall be appropriate for appointment to Fingerprint Examiner, Police Officer or other fitst and second level positions not covered by bat/boaid laws. u RA 1080 (LET) eligibility shall be sppropriate for appointment to Training Specialist positions but not to Stine and Museum Curator positions which require one year of salisfactory actual performance for issuance of eligibility under Category Il of MC 11, s. 1996 as revised. 7. Eligibilities resulting from board examinations which require less than four (4) years of college studies shall be appropriate for appointment to positions for which the examinations were given, and to other first level positions not covered by other board/special laws and/or those that require other special eligibilities as may be determined by the Commission or those that require licenses such as those positions listed under Category IV of CSC MC 11, s. 1996, as amended. Mlustration o RA 1080 (Midwife) shall be appropriate for appointment to Clerk positions. u RA 1080 (Junior Geodetic Engineer) eligibility shall be appropriate for appointment to Engineering Assistant positions. u RA 1080 (LET) eligibilily shall be appropriate for appointnent to Human Resource Management Officer positions but not to Librarian positions, which are covered by another board law. 2 An RA 1080 (Criminologist) eligible shall be required to have Securily Guard license Issued by the PNP lo be appointed to Security Guard positions. 8. Eligibilities resulting from passing the Unassembled, Testimonial or special examinations conducted by the CSC or by the departments or agencies wit! the assistance of or in coordination with the CSC shallonly be appropriate for appointment to the positions for which they were given, to other functionally related positions, and other positions as may be determined by the Commission. Incumbents of positions who were Issued permanent appointments using eligibllities resulting from these examinations shall retain their permanent status but may only be promoted to positions belonging to the same occupational group or functionally related positions for which the examinations were given or other positions as may be determined by the Commission. Mlustration Electronic Data Processing Programmer eligibility shall be appropriate only for Electronic Data Processing Programmer positions and (o other functionally related positions belonging to the Information Technology Group, such as Data Encoder, Data Machine Operator, Auxiliary Machine Operator, Data Encoder- Controller, Computer Programmer, Information Systems Analyst. The following eliyibilities shall be appropriate for appointment to highly skilled positions: > Eligibility granted to those who passed the TESDA Skills Test (SCEP) for positions listed under Category | of Memorandum Circular No. 11, s. 1996. + Eligibility granted after one year of Very Satisfactory actual work performance tnder temporary status for positions listed under Category 1! of Memoranduiti Circular No. 11, s. 1996. The same, education, traning and experierice requirements for appoiritment to positions listed under Category Il of MC 11, s. 4996 shall be required for purposes of granting the corresponding eligibility. These eligibilities shall be appropriate for appointment to the corresponding level of positions within the same occupational group or functionally related positions or other positions as may be determined by the Comission.10. 1 13. a A Revised Potwies on OS (Cittustration ¥ — Dialisman or tustrator eligibility shall be appropriate for appointment to positions of Draftsman and Illustrator. u Phlebotomist (Category I, MC 11, s. 1996) shall be appropriate for the position of Health Program Officer. 4 Media Production Specialist eligibility shall be appropriate for permanent appointment to Media Production Specialist and other functionally related positions. licenses issued by authutized government agencies shall be required for appointment to positions listed under Category 1V of MC No. 11, s. 1996 as revised by MC 30, s. 1997. u Professional Drivers License issued by the Land Transportation Office shall be required for appointment to Diiver and other positions whose duties in the PDF deal primarily with driving motor vehicles. u Pilot License issued by the Air Transportation Office shall be 1equited for Pilot positions. The Baranyay Official eligibility shall be considered -appropriate for appointment to first level positions in the career service including those In the Fire and Jail Bureaus, except positions covered by board laws and/or those that require other special ellgibilities as determined by the Commission or those that require licenses such as those positions listed under Category IV of CSC MC 11, s, 1996, as amended. Passing the Napolcom examtnations shall be considered as appropriate only for appointment to uniformed personnel positions In the PNP. This does not confer a civil service eligibility. Passing the Shari'a Bar Examination shall be considered as appropriate for appointment to first level positions In the Sharl'a Courts, except for the following: a. positions under Category | of MC No. 14, s. 1996 which strictly require passing the TESDA trade test b. positions under Category Il of MC No. 11, s. 1996 which require one (1) year of satisfactory actual work performance under temporary status before the Issuance of permanent appointment; MRR.PI. Revised Pohcies on OS €. positions under Category IV of MC No. 11, s. 1996 as amended by CSC Resolution No. 97-4554 and MC No. 30, s. 1997 which require appropriate licenses Issued by competent authorities; d.— Stenographer positions as these require specific skills and competencies; and e. positions which require passing board examinations or those which are governed by special laws. This Resolution shall take elfect fifteen (15) days after publication in a newspaper of general circulation Quezon city, _ SEP-1.22003 <_ OXA9 KARINA CONSTANTINO-DAVID Chairman vr LEATE \LDEMAR KAY. VALMOR VALMORES JOSE F. ERESTAIN, JR. Commissioner cae mmissioner RNANDEZ irector 1V olmission Secretarial and Liaison Office Corti ee ie fear pat Beet tara