TIME MANAGEMENT

DISCUSSES

HOLIDAYS

WORKING HRS

BREAKS

SHIFTS---G.SHIFTS,MORN,EVE,NIGHT

WORKING hours per a day /week/month/year

Shift rotation

Leaves—1.paid leaves—cl—ml---maternity,paternity,sick leave,privileged leaves

2. unpaid leaves---loss of pay

Att.types---work at office—work from home—business trip—meeting—training

Over time

Ot on working days 9-17=8 if u work after 5 o clock =ot

Ot on public holidays

Ot on week off

Scenario

Tata mobiles-holidays

1.new year 01.01.xxxx

2.christmas 25.12.xxxx

3.good Friday

4.diwali

5.dussera
Working hrs=g.shift 9-17=8 hrs

Break 12:00 to 12:30 30 mnts break

Monday to Friday =8 hrs sat and Sunday=00 hrs

Holiday class
Holiday class specifies whether a day is full working day,non working day,half day holiday and special
days ( company f.day,boss birth day)

Holiday class Text

B Full working day
1 Non working day (ph)
2 Half day holiday
3 Special day
4 Special day
5 Special day
6 Special day
7 Special day
8 Special day
9 Special day

Day type

Day type specifies whether a day is paid or unpaid

Day type Text

B Work/paid
1 Off/paid
2 No work/no pay or off/no pay
3 Special off/paid
4 Special off/ paid
5 Special off/paid
6 Special off/paid
7 Special off/paid
8 Special off/paid
9 Special off/paid

1 define public holiday class

Path
Sproimgtime mgmtwork schedules

1 Define Public Holiday Classes

Path
Click on define public holiday classess
Here we can create

1.holidays

2.holiday calendar

3.factory calendar

Choose public holidays and click on change

Click on create

We can see five types of holidays

Choose with fixed date and click on create

Choose with fixed date

Press enter
Press enter
To create another fixed holiday---same process

Click on create
Choose with fixed datepress enter
Press enter and press enter

How to create with a fixed day from date

Click on create
Choose with a fixed day from date
Press enter
Press enter

How to create floating public holidays

Create
Choose floating public holiday

Press enter
Press enter

Press enter

Create one more floating holiday

Press enter and press enter

Back to the screen

Now we have to create holiday calendar

Def:holiday calendar specifies list of holidays,it is defined with two digit code
Choose holiday calendarclick on change
Click on create
Enter any two digit code

Enter from and to year as per ur client requirement

Click on assign holiday

Click on find option(ctrl f) and enter sort criterion name
Enter sort criterion name
Press enter
Double click on first holiday
Assign holidays to the holiday calendar
Check the holidaysclick on assign public holiday
Save
How to see holiday calendar
Select your holiday calendarclick on display calendar
Select year and click on display year
Back to home page
Factory calendar

Factory calendar contains working days and non working days, it is defined with two digit code
for mm/sd/pm/pp module purpose
Chose factory calendar click on change
Create
Save

to see factory calendar

Select it
Click on display calendar
To see your calendar

Select year click on display year

2 Group Personnel Subareas for the Work Schedule

Path

We are grouping personnel sub areas with two digit code 00-99 if they have common
working hrs
Psa Working hrs Ps grng

Hr dept 9-17=8 01
Fin dept 9-17=8 01
Makr dept 9-17=8 01
It dept 9-17=8 01

Enter two digit code

save

3. Group Personnel Subareas for the Daily Work Schedule

Same path

What is dws

Daily working schedules

Ps grng=dws grng
Just check this step

Click on group personnel sub area for the dws

Just check and save back

4 Define Break Schedules

Path
Working hrs 9:00 to 17:00
12:00 to 12;30=30 mnts break

We have three types of breaks

1.fixed break

2.flexible break/variable break 11:00 to 13:00

3.dynamic break-----after working x hrs,employees can take break

X hrs means after 3 hrs u can have 30 mnts break

Click on define break schedules

d.click on Determine Break Schedules

new entries

break is defned with any four digit code

Save

This is fixed break

Now flexible break

11:00 13:00 any 30 mnts break

Now dynamic break

After working 3 hrs employees have a break 30 mnts

Define rules for variant

Employee daily works 8 hrs=dws

If employee works reduced working hrs 4 or 6 or half day is known as dws variant

On what day dws variant is given—Monday,tusday,we,thu,Friday or

We have create dws variant

Same path

Click on define rules for variants

New entries

Rule is defined with any two digit code

Dws variant is applicable on full working day

X=applicable

Dot ==not applicable

X under B=variant is applicable on full working day

If variant is befor holiday

Day

1=Monday 2=tus=3=wed 4=thu 5=fri

Save

6.Define Daily Work Schedules

Same path
We have to create three dws

1.8 hrs full day

2.6 hrs

3.sat and Sunday 00 hrs

Click on define dws

New entries

Dws is defined with any four digit code

Save

Dws class for working days enter 1-9 any number

For non working days enter 0

Save

Back

Go to new entries

Create dws variant for 6 hrs

Give same four digit code

Save
Back

New entries

Create dws for non working days =sat and Sunday

save

7.Define Period Work Schedules

Path

Pws is defined with four digit code

Click on define period work schedules

New entries
Save

Define Day Types

Path

Just check
Just check it and save

9.Define Selection Rules

Path
Selection rule is defined with two digit code

Linking holiday class to day type

Click on Define Selection Rules

New entries

We are linking holiday class to day type

Save

10.Define Employee Subgroup Groupings

Path

Specify with a single digit code ,to whom are u creating work schedule rule

The single digit code should be assigned to employee sub groups

Click on define employee sub group grouping

d.click on define employee sub group groupin

New entries
Save

Back
Double click on group employee sub groups for work schedules
Enter z against your employee sub groups
Save

11.Define Groupings for the Public Holiday Calendar

Path

Linking holiday calendar to personnel sub area

Click on Define Groupings for the Public Holiday Calendar

Enter holiday calendar against personnel sub area
Save

12.Set Work Schedule Rules and Work Schedules

Same path

Click on Set Work Schedule Rules and Work Schedules

Create wsr with 8 digit code

New entries
Press enter
Save

Rule for day types= selection rule

Ref date for pws=enter day i.e.

Mon=01

Tue=02

Wed=3

13.Generate Work Schedules Manually

Same path
Click on generate work schedules manually

Pt01=create

Pt02=change

Pt03=display

Clikc on create generate work schedules manually

Click on create all
Go on press enter
Click on any day
14 Set Default Value for the Work Schedule

Path

Click on set default value for the w.s.

Defaulting wsr in 0007 with a feature called SCHKZ

CHECK AND ACTIVATE

15.Set Which Hour Fields Are Entry Fields

PATH

WRKHR feature will integreate 0007 and 0008

No of hrs in 0007 will be defaulted in 0008

r.code of wrkhr d/x

click on Set Which Hour Fields Are Entry Fields

Check and activate

d/x

w/x

m/x

16 Define Working Weeks

Path
Define how a week starts

Mon to Sunday

Click on define working weeks

d.click on Define Working Weeks

New entries
Save

Back
Double click on Set Default Values for Working Weeks

We are defaulting working week in 0007 with FEATURE wweek

Check and activate

17.time management status

T555u

In this table we can see time mgmt status

Sm30enter t555u table

Click on maintain
Just check

0=no time evaluation

1=positive time recording

9=negative time recording

18. Set Default Value for Time Management Status

Same path
Click on Set Default Value for Time Management Status

WE ARE defaulting time status in 0007 with a feature TMSTA

CHECK AND ACTIVATE

19.HOW TO ASSIGN WSR TO EMPLOYEE

PA30ENTER EMPLYEE NUMBER0007CREATE

CREATE
Press enter
Check and activate

Absences

1.paid absences

2.unpaid absences

Paid absences

Sick leave,medical leave,privilege leave,maternity leave,paternity leave,

Unpaid absences (loss of pay)

Group Personnel Subareas for Attendances and Absences

Grouping personnel sub areas with two digit code 00-99 if they get same leaves

Sproimg

Click on group personnel for attendances and absences

Group your personnel sub areas with two digit code

Save

2 Define Absence Types

Same path
Click on Define Absence Types
New entries
Absence type is defined with four digit code
Save

If we take calendar days---use blank

If we take payroll days –use either A or R

3. Determine Entry Screens and Time Constraint Classes

Path
Click on Determine Entry Screens and Time Constraint Classes
Select your leave type

Click on details or d.click

Enter screen numbers and enter time constrains

SCREEN NUMBER:
Screen numbers are standard (screen numbers are not info tyeps

Screen no Text
2000 Leave has no quota

2001 Leave has quota

2003 Maternity leave

Time constraint
Time constraints are related to info types.
Def:For a given period whether we can maintain one record or more records or multiple
records with gaps and without gaps are denoted by time constraints

Save

4.Define Counting Classes for the Period Work Schedule

Path

Click on Define Counting Classes for the Period Work Schedule

New entries

Counting class is defined with single digit code 0-9

Def:counting class specifies how many hours an employee has to work treated as absence
hours
Save

5. Group Employee Subgroups for Time Quotas

Path
Click on Group Employee Subgroups for Time Quotas

Grouping employee sub groups with single digit code 0-9 if they get same quota

Enter country grng

Group your employee sub groups -0-9 any number
SAVE

6 Group Personnel Subareas for Time Quotas

Path
Click on group personnel sub areas for time quotas

Group personnel sub areas with two digit code 00-99 if they same quota
I am grouping personnel sub areas with 01
Save

7 Define Indicators for the Personal Calendar

Path
Click on define indicators for the personnel calendar

Double click on Define Indicators for the Personal Calendar

New entries
We are creating an indicator for the absence type

6JPL=privileged leavethis pl will come in personnel calendar WITH single digit code
(monthly,weekly,annual calendar)

That id we are creating here

save

Back

Back

Double click on determine calendar indicators for the absence

Select your leave type click on details
Enter indicator and check the box
Save

8 Define Absence Quota Types

Path
Click on define absence quota types

New entries

Create absence quota with two digit code

Save

9 Permit Generation of Quotas in Time Evaluation

Path
If we are using time evaluation choose increase
If we are not using time evaluation choose no gen

Click on permit generate of quotas in time evaluation

Chose your option
By choosing no gen=>we are generating quotas by using RPTQTA00

IF WE CHOOSE INCREASEWE CAN GENERATE QUOTAS THROUGH time evaluait rptim00

I will show both the ways

Save
10 Specify Rule Groups for Quota Type Selection

Path

Click on specify rule grops for quota type selection

Click on first one
Click on change
W=time wage type---t510s

T=time type determination=t555y

A=absence valuation =t554c

BACK

BACK
Click on modify feature QUOMO
CHECK AND ACTIVATE

11 Set Personnel Subarea Groupings for Time Recording

Path

Click on Set Personnel Subarea Groupings for Time Recording

We are grouping personnel sub area with two digit code –00-99 if they have common time
recording
Enter 01 under ps grouping
Save

12 Set Base Entitlements

Path
Click on set base entitlement

We are creating what is base for leave entitlement

Double click on base entitlement for absence quota generation

New entries
save

13 Determine Validity and Deduction Periods

Path
Click on Determine Validity and Deduction Periods
New entries

Save

14 Define Generation Rules for Quota Type Selection

Path
Click on Define Generation Rules for Quota Type Selection

Here we are creating quota type selecting grouping with two digit code (which is r.code of

quomo feature)
Go to new entries

Enter rule for base entitlement

Click on base entitlement
Enter rule for base entitlement
Press enter
Click on accrual entitlement
Choose pro rate calculaiton

Save
Save

15 Define Deduction Rules for Absence and Attendance Quotas

Path
We are creating deduction rule with three digit code

What is deduction rule

Whenever we apply a leave---system will check the quota---later system will deduct from the
quota

Click on Define Deduction Rules for Absence and Attendance Quotas

d.click on define deduction rules for absence quotas

go to new entries
Save

16 Assign Deduction Rules to Counting Rules

Path
Click on Assign Deduction Rules to Counting Rules

We are creating counting rule with three digit code

Counting rule specifies how a leave is applicable

New entries
save

Save

17 Assign Counting Rules to Absence Types

Path
Linking absence type (6jpl) to counting rule (667)

Click on assign counting rules to absence types

Select your absence typeclick on details

Save

Generate quotas by using RPTQTA00

SE38ENTER RPTQTA00

EXECUTE
Enter from date and to date

Enter personnel noenter quota typechoose direct so that 2006 info type is maintained by
the system

EXECUTE
PRESS ENTER
PRESS ENTER
Check 2006 info type

Pa30
Display
HOW TO BOOK A LEAVE

PA30ENTER personnel noenter 2001SUB TYPE 6jPLFROM AND TO DATE

CLICK ON CREATE
SAVE

TO SEE THE QUOTA USE PT50

REPORT

Use t.code=PT91
EXECUTE
Double click on p
Personnel calendar

Pa61
Click on year
Unpaid absences or loss of pay
1. Group Personnel Subareas for Attendances and Absences

Repeated step
2. Define Absence Types

Same path
Click on define absence types
New entries

Absence type is defined with four digit code

6jlo=loss of pay
Save

3. Determine Entry Screens and Time Constraint Classes

Path
Click on Determine Entry Screens and Time Constraint Classes
Select your leave type and click on details
Enter screen no2000( leave has no quota)

Enter time constraings 02

Save

4. Define Counting Classes for the Period Work Schedule

Repeated step—so skip it

5. Group Employee Subgroups for Time Quotas

Repeated step—so skip it

6.Group Personnel Subareas for Time Quotas

Repeated step—so skip it

7. Define Counting Rules

Path
Click on define counting rules
New entries

Counting is defined with three digit code

Save

8. Assign Counting Rules to Absence Types

Path
Click on assign counting rules to absence type
Select your leave type

Click on details
Enter counting rule
save

9. Define Indicators for the Personal Calendar

Path
Click on define indicators for the personnel calendar
d.click on first one

new entries
Save

Back

Back
d.click on second one
Select your leave typeclick on details
Enter L

Select the box

Save

How to apply loss of pay

Pa30enter personnel noenter 2001enter 6jlo as sub typefrom data and to date
Create
Save

How to see reports

Use t.code pt91

Execute
How to see personnel calendars

Pa61
Maternity leave
Maternity leave is applicable for married female ees. It is applied in 0080 info type

1 Set Eligibility for Infotype

Path
Click on Set Eligibility for Infotype

Check and activate

0 - allowed for female and male employees

1 - allowed for female employees only

2 - allowed for male employees only

2 Define Absence Types

Path

Click on Define Absence Types

We can use existed one

3. Define Types of Birth

Path
Click on Define Types of Birth

Define Maternity Protection Periods

Path
Click on Define Maternity Protection Periods

Double click on your leave type

Save

Define Additional Maternity Protection Periods for Germany

Only for germany

Define Default Absence Types

Path
Click on Define Default Absence Types

Save

Let us maintain 0080 info type

Enter personnel noenter 0080 info type—create

Absence valuation
Path

1. Describe Absence Valuation Rules

Path

Sproimgpayrollpayroll indiaabsences

Click on Describe Absence Valuation Rules

We can use existed one or create new

absence valuation rule is defined with two digit code

2. Group Absences for Absence Valuation

Same path
Linking valuation rule to absence type

Click on Group Absences for Absence Valuation==>Select your absences

Against your leave types enter valuation rule

Save

3 Define Grouping for Absence Valuation

we are checking schema xt00 and pcr xmod

click on the step==>we get a screen d.click on Enter modified personnel calculation rule in
schema

Click on change
Check three pcr

01 x010

02.x013

03.xmod
Just check the pcr

Back

Back==>Double click on second row

This is one pcr=xmod

click on Change

3=salaried

*=all employees

****=any wage type

We have check a=01

A=absence valuation (whether a leave is paid or unpaid—specify in t554c table)

4 Define Day Rules

Same path

Click on Define Day Rules==>we get a screen==>d.click on 01

create wage type catalog

click on the step

d.click on Copy wage types for absence valuation

chose copy option press enter

we get a screen there enter /846 wage type

5 Create Counting Classes for Absence Valuation

Path

Click on Create Counting Classes for Absence Valuation

d.click on define counting classes

it is defined with two digit code

Just check it or new entries create

Back

d.click on Absence valuation: expert view

Go to new entries or click on existed one

Next one
Comp off

Create one att.typewhich is applicable on Sunday

Create one abs type which is applicable on Monday

Attendance type

1. Define Attendance Types

Click on the step

New entries
Save

2. Determine Entry Screens and Time Constraint Classes

Path

We are linking att.type to screen numbers and and time constraint classess

Click on the stepdouble click on att.typeenter screen number and time constraint class
Save

3 Define Counting Rules

Click on the stepnew entries

Save

4. Assign Counting Rules to Attendance Types

Same path

We are linking att.type to counting rule

Click on stepdouble click on att.type

Enter counting rulesave

5. Set Indicators for the Personal Calendar

Click on the stepwe get the screen

d.click on first row

new entries
Back

Double click on second row

Double click on on your att.type

Enter indicator and check relevance to pers.calendr

Save

2 absence type

1. Define Absence Types

Click on step

New entries

2. Determine Entry Screens and Time Constraint Classes

Click on the step

Double click on abs.type

Enter screen number 2000

Enter time constraint 2

Save

3.define counting rule

 3. Assign Counting Rules to Absence Types

Linking absence type to counting rule

Click on the step

Double click on absence type

Enter counting rule

Save

5 Define Indicators for the Personal Calendar

Click on the step

We get screen

Double click on first rownew entries

Save

Backdouble click on second rowdouble click on absence type

Enter indicator and check relevance to pers.calendar

Save

Testing

Book attendance type (Sunday)

Pa30pninfo type 2002sub type moprfrom date and to date—create—save

Book absence type on Monday

Pa30pn2001sub type mocofrom date and to date create

Generate reports (pt91)

See personnel calendar (pa61)

Run time evaluation

Pt60 or se38RPTIME00

CLICK ON EXECUTE

IF WE GET SUCCESFULWE CAN SEE OUTPUT IN THE B2 CLUSTER

WE HAVE RUN TE SUCCEFULLY

HOW TO SEE OUTPUT

PT66=TO SEE B2 CLUSTER