Resignation Letters
Informing your current employer of your resignation takes tact and discretion. If they inquire as to whom you new
job is with, it is best to tell them that you cannot disclose that information until your new employer announces it
within his/her own organization. The following sample letters are suitable correspondence to announce your
resignation.
Sample Letter One
(Date)
Dear :
Please accept this letter as my formal resignation as (Title) for (Company) to become effective as of (Date). I have
accepted a position in (Location).
I believe this position will offer me more challenge and opportunity for advancement as well as allow me to broaden
my own experience and knowledge.
I want to take this opportunity to thank you for your time and efforts in my training and advancement during the past
(Time). The support and concern shown by you and the rest of the management team has been deeply
appreciated.
I leave (Company) with no animosity or ill will and wish you and your company continued success.
My decision is irrevocable and any counter offers extended by you and/or (Company) will be rejected.
Sincerely,
(Your Name)
Sample Letter Two
Dear _____________,
This is to inform you that I have accepted a position with another firm. Therefore, I would like to offer my resignation
effective _________.
I want to assure you of my gratitude for a rewarding professional association during my employment with (current
employer).
This decision was not an easy one, and involved many days and hours of thoughtful consideration, particularly with
respect to my own plans for my future. Nevertheless, the decision is final.
Please do not make this process more difficult than it need be by discussions of the reasons for my decision or
whether it can be changed.
My main thoughts now are to work as hard as possible to wrap up my affairs here and turn over my responsibilities
as you direct. However, I would like to join my new firm as soon as possible. Therefore, if convenient, please notify
me if you wish to wave my two week notice and conclude my employment any sooner than _____________.
Sample Letter Three
Moving to another company
Dear
As per section ... of my contract of employment / employment handbook, I hereby give x weeks notice of
my intention to leave (company name).
I want to thank you for all that you have done for me in my employment here. Its been a pleasure
working with you and representing the company.
It is now time for me to move on and I have accepted a position with another firm. This decision was not
an easy one and took a lot of consideration. However, I am confident that this new role represents a
positive move towards fulfilling my career aims.
I wish the company continued success and once again, would like to thank you for allowing me to be a
part of your team.
If there is anything I can do in aiding a smooth transition of responsibilities, please let me know.
Yours sincerely
Sample Letter Four
Waiver of Notice Period
Dear
As per section ... of my contract of employment / employment handbook, I wish to give notice of my
intention to leave the company.
I have been very happy working here and found my work challenging and enjoyable. However, it is now
time for me to move on and I have accepted a position with another firm. This decision was not an easy
one and took a lot of consideration. I am confident that this new role represents a positive move towards
fulfilling my career aims.
I understand that my notice period is x weeks but I would like to join ...(new company name) as soon as
possible. Therefore, if possible, I would like to request that you waive this termination notice. Please let
me know if I can help a smooth transition of responsibilities.
Thank you for your help and guidance during my employment, and best wishes for the future.
Yours sincerely
Sample Letter Five
MEMO
TO:
DATE:
SUBJECT: Resignation
FROM:
This will confirm my resignation as Title at Company.
I have accepted a position as Executive Editor at a growing publishing house in New Jersey. I am looking forward to
my new position and the challenges that await me.
My last day of work will be December 10, 1998, which should allow me plenty of time to finish ongoing projects and
to turn over my position to my replacement. Please feel free to contact me at any time should you have any
questions regarding my past work. I hope that the transition will go smoothly for everyone.
My experience with ABC Company has been very rewarding. I appreciate having had the opportunity to work for
such a fine company. I wish you and the organization continued success.
Sample Letter Six
Dear __________,
This is to inform you that I have accepted a position with another firm. Therefore, I would like to offer my resignation
effective ______.
I want to assure you of my gratitude for a rewarding professional association during my employment with (current
employer).
This decision was not an easy one, and involved many days and hours of thoughtful consideration, particularly with
respect to my own plans for my future. Nevertheless, the decision is final.
Please do not make this process more difficult than it need be by discussions of the reasons for my decision or
whether it can be changed.
My main thoughts now are to work as hard as possible to wrap up my affairs here and turn over my responsibilities
as you direct. However, I would like to join my new firm as soon as possible. Therefore, if convenient, please notify
me if you wish to wave my two week notice and conclude my employment any sooner than _______.
Sample Letter Seven
Date
Name
Company Name
Address
City, State, Zip
Dear _______________,
I have decided to resign from COMPANY NAME as of DATE.
My decision does not reflect any dissatisfaction or unhappiness with my current position with COMPANY NAME. On
the contrary, this job and company have been very helpful to me in my career development.
However, I have accepted an opportunity with another company that I simply could not turn down. I’ve carefully
considered my decision and do not wish to discuss counter proposals. I would ask only that you wish me well.
I have enjoyed my relationship with COMPANY NAME and will always speak very highly of the company and you
personally.
Sincerely,
Sample Letter Eight
Date
Name
Company Name
Address
City, State, Zip
Dear _______________,
Subject: Voluntary Resignation of YOUR NAME
This will constitute my notification to you of my resignation from COMPANY effective DATE.
Please accept my sincere gratitude to both you and COMPANY for the opportunities extended to me during my time
with your company. My decision to resign was reached with great difficulty; however, I have accepted a position with
another company which will be in the best interest of my family and my career. Please understand that I am not in a
position to consider an alternative offer from COMPANY since my decision to resign is final.
Again, thank you very much for all your past courtesies.
Sincerely,
