BIDDING DOCUMENT
FOR THE PURCHASE OF
(M.S BLIND & STRAINER PIPES. )
For
THE TUBE WELL OF BUGTI STADIUM QUETTA.
Office of the Deputy Director Drilling , Drilling
Directorate ChamanPhattak Quetta.
TSE No._________
NAME OF BIDDER: ____________________________
(To be filled-in by the Bidder
Deputy Director Drilling Office Drilling Directorate ChamanPhattak Quetta.
LETTER OF INVITATION FOR BIDS:Sealed Tenders are invited under the Balochistan Public
Procurement Rules (BPPR) - 2014 by the_Deputy Director Drilling , Drilling Directorate ChamanPhattak
Quetta.From“Eligible Bidders”dealing in Sales and after-sale services (as applicable) of_M.S BLIND &
STRAINER PIPES.as per details contained here-under:
REQUIRED BIDDING INFORMATION TO BE FILLED BY THE PROCURING AGENCY -
NAME OF PROCUREMENT OFFICER / DDO BASHIR AHMED MAGSI
DESIGNATION OF PROCUREMENT
DEPUTY DIRECTOR DRILLING.
OFFICER
POSTAL ADDRESS OF THE PROCURING
WRPD&M DIRECTORATE CHAMAN PHATTAK QUETTA.
AGENCY
PHONE NUMBER & FAX NUMBER 9201425
E-MAIL ADDRESS &WEBSITE
N/A
(IF AVAILABLE)
METHOD OF PROCUREMENT SINGLE STAGE - ONE ENVELOPE BIDDING PROCEDURE
From BPPRA Websitewww.bppra.gob.pkTSE No.__________
May also be obtained from office of the Procurement officer
ISSUANCE OF BIDDING DOCUMENTS
during office hours up-to one working day prior to the opening of
bids.
Date _10-10-2019_& Time _12:30 PM_ through courier or by
DEADLINE FOR SUBMISSION OF BIDS
hand at the office of the Procuring Agency
Date_10-10-2019_& Time _1:30 PM at the location of the
OPENING OF BIDS
Procuring Agency.
BIDDING DOCUMENT FEE AMOUNT: _650/-_
(IF REQUIRED BY THE PROCURING MANNER OF PAYMENT: _THROUGH GREEN CHALLAHAC NO.C-
AGENCY) 03434.
AMOUNT: _2_ % OF THE BID VALUE
BID SECURITY
MANNER OF PAYMENT: CALL DEPOSIT
Deputy Director Drilling Office Drilling Directorate ChamanPhattak Quetta.
ELIGIBILITY CRITERIA FOR BIDDERS: (TO BE FILLED BY PROCURING AGENCY):
S.
Bidders Eligibility Factor Mandatory Requirement Document Required
No.
1 Registration with Income Tax NTN Certificate Copy of NTN
Registration with Sales-Tax & Copy GST registration
2 GST Certificate
BRA. Certificate
For Experienced
(Old Firms): Copy/ies of Supply Order/s
_01_ successfully with relevant completion
completed similar certificate/s or Inspection
assignments Report/s
3 Relevant Experience For In-experienced (New Signed & stamped copy of
Firms): original Agreement in
MoU / JV or Agreement addition to Supply orders &
with a Firm fulfilling the Inspection Report of the
above-mentioned criteria experienced Firm
Audited Final Accounts OR
Bank Certificate of
PKR. _05 Million_for the Company’s Bank Account
4 Financial Capacity
past 3 years certifying the required
financial worthiness of the
Bidder
Must agree to serve the
Completion time must be
5 Delivery time compliance Contract within _15days_
clearly specified in the Bid
(Mention Days / Months)
Must unconditionally
agree with all the
Signature & company seal on
Agreement with all the terms & instructions, terms &
6 every page of the bidding
conditions conditions specified in the
document.
bidding documents &
contract agreement
Deputy Director Drilling Office Drilling Directorate ChamanPhattak Quetta.
BIDDER’S INFORMATION: (To be filled-in by the Bidder)
1. Name of company : __________ ____________
2. Complete Postal Address : ______ ___
______ _____ ___
__________________________________________
3. Tel No: ____ 4. Email address: ______
5. Fax No: ____ 6. Mobile No: _______________________
7. Authorized Representative’s name & designation: __________________________________________
8. Type of Business:
(1) Sole Proprietorship □ (2) Partnership □
(3) Corporation (Private Ltd.) □ (4) Corporation (Public Ltd.) □
9. National Tax Number& Date of issuance: _ ____________________
10. Sales Tax Registration No. / BRA Registration No.____________________________
11. Bid Validity: __________ (Please specify in No. of Days)
12. Total Completion Time: _________________ (In Days / Months, please specify)
Deputy Director Drilling Office Drilling Directorate ChamanPhattak Quetta.
DATA-SHEET OF THE ASSIGNMENT / SCHEDULE OF REQUIREMENTS
The objective of the below given Data-Sheet / Schedule of Requirements is to provide sufficient information to
bidders to understand complete scope of this procurement such that no requirement of the Procuring Agency is
left un-mentioned hereunder,so as to enable the bidders to prepare their bids accordingly:
Item Details / *Specification / Service
S. No. Item Name **Qty
requirements
S/O M.S Blind pipe 10” inner dia 4 mm wall 900 Rft.
thickness with weight of 80 Kg per 10 Rft Non
1 M.S Blind Pipe
pressed diagonal cut quantity required in the
length of 20 Rft= 90% and 10 Rft= 10%.
S/O M.S Strainer Pipe 10” inner dia 4 mm wall 250 Rft.
thickness with weight of 75 Kg per 10 Rft non
2 M.S Strainer Pipe pressed diagonal cut 7% 10% open area slot size
1/16”x2-3/4”.quantity required in the length of
20 Rft = 50% and 10% Rft = 50%
* Brand names & model numbers (if any) referred-to in this tender document are only for reference purpose in
the light of BPP Rules - 2014 # 13(1), however ALL offers in conformity with the generic specification shall be
evaluated as equal.
**Ordered quantity shall not vary beyond 15% of the quantities specified in the “Data-Sheet of the Assignment”
as per requirement of the Procuring Agency.
Delivery Schedule & Requirements:
Place of Delivery of Goods: Bugti Stadium Quetta.
Last Date & Time of Delivery:_____N/A_____________
Completion time MUST be clearly specified by the Bidder in the Bid. Where completion time shall
mean; time consumed in delivery of the ordered items to the designated location of Procuring Agency
as mentioned above, also including but not limited to time required for performing the required tasks /
services as detailed in the schedule of requirements
Authorized representative of the bidder shall be present at the time of delivery of Consignmentat
procuring agency’s designated location.
Deputy Director Drilling Office Drilling Directorate ChamanPhattak Quetta.
INSTRUCTIONS FOR PREPARING TECHNICAL BID
These Instruction are being given for strict compliance by the Bidders.Failure to fulfill any instruction given
here-under may result in dis-qualification of the Bid/s.
Proposals shall be prepared on following lines: -
1. Sealed Envelope containing the Technical Proposal should clearly state:
a. “Name of Bidder ___________________________________________”
b. “Name of Tender___________________________________________”
2. The portion of Proposal of this bidding document duly filled, supported with Bidder’s covering Letter and
the technical Bid on Bidders Letter Head be attached as the Technical Proposal.
3. Technical Proposalshall be prepared keeping in view the specifications provided in the Data Sheetand the
schedule of requirements.
4. Following information should be attached.
a. Receipt of payment of Bidding Document Fee(If required by the Procuring Agency)
b. Completion time, which means; time consumed in delivery to the designated location of the
Procuring Agency, time required for demonstration, fixation, installation, commissioning &
training (as the case may be) of the delivered Items
c. Documentary evidence of fulfillment of eligibility criteria for Bidders as requiredby the
Procuring Agency.
d. Documentary evidence of fulfillment of complete schedule of requirements as per evaluation
criteria including technical, administrative and service requirements ofthe Procuring Agency
e. Every page of the Bid must be numbered, signed & stamped by the authorized representative.
5. Attachment of any document not demanded by the Procuring Agency at instruction 4 of “Instruction for
preparation of Technical Bid” is strictly prohibited and may result in disqualification of bid.
Deputy Director Drilling Office Drilling Directorate ChamanPhattak Quetta.
Evaluation Criteria:Selection of the successful bidder shall be based on theLeast-Cost Selection Methodwhich
means,“Eligible Bidderquoting items at the lowest financial cost”
The procedure shall be applied on knock-down basis as follows: -
1. Bidders Eligibility Assessment.Initial evaluationshall be carried-out by the PROCUREMENT
COMMITTEE,as per the requirements of the eligibility criteria laid down under the heading of “Letter of
Invitation for Bids – Eligibility Criteria for Bidders” in the following manner:
Bidder
Bidders Eligibility Factor Requirement
YES / NO
Registration with Income
Copy of NTN attached?
Tax
Registration with Sales-Tax Copy of GSTRN attached?
For Self-experienced / Old Firms:
_01_ No. of Supply Orders with
relevant completion certificate or
Inspection Report of successfully
completed similar assignments
attached?
Relevant Experience For In-experienced / New Firms:
Signed & stamped copy of MoU /
JV or Agreement of support, with a
Firm fulfilling the above mentioned
criteria duly attested by Notary
Public attached?
Bank Certificate of Company’s Bank
Account certifying PKR. _05
Financial Capacity
Million_ For the past 03years
attached?
Agreement with all the Signature & company seal at every
terms & conditions page of bidding document affixed?
Is the quoted completion time within
Delivery time
the stipulated time period?
i. Firm must score “YES” in all requirements of the eligibility criteria to be categorized as
Eligible. “NO” to any requirement of the eligibility criteria, by any bidder shall render the
Firm as Ineligible.
ii. Subsequent uponsaid assessment,Bidders shall be categorized as:
1. Eligible Bidders
2. Ineligible Bidders
2. Return of Financial Proposals from Ineligible Bidders.Proposals from Ineligible Bidders shall be
declared “Non-Responsive”, consequently shall NOT be accepted for any further evaluation:
i. Their Financial Proposals shall be returned without being opened.
ii. Their Bid security shall be released upon their written request.
3. Package-wiseEvaluation. The Bids received from Eligible Bidders shall then be evaluatedby the
PROCUREMENT COMMITTEE ITSELF (If the required items are not technically complex)for
conformance with the required technical qualification (which includes specification, schedule of
requirementsand all other administrative and legal requirements as stated in the Data-Sheet)on basis.
Deputy Director Drilling Office Drilling Directorate ChamanPhattak Quetta.
4. Financial Evaluation.Financial Proposals of the Responsiveshall be publicly opened in themeeting as specified
in this document under the heading of “Letter of Invitation for Bid”.Financial Comparative Statement /
Evaluation Report of the “Responsive Proposals” shall be prepared by the PROCUREMENT COMMITTEEin the
following manner:
Item/s Responsive Bidder 1
Name / Total Price
Model & Quantity
descriptio Unit Price
n
S/O M.S Blind pipe 10” inner dia 4
mm wall thickness with weight of
M.S Blind 80 Kg per 10 Rft Non pressed
Pipes diagonal cut quantity required in
the length of 20 Rft= 90% and 10
Rft= 10%.
S/O M.S Strainer Pipe 10” inner
dia 4 mm wall thickness with
weight of 75 Kg per 10 Rft non
M.S
pressed diagonal cut 7% 10%
Strainer
open area slot size 1/16”x2-
Pipes
3/4”.quantity required in the
length of 20 Rft = 50% and 10%
Rft = 50%
i. Subsequently, the prepared Financial Evaluation Report shall duly be signed by all the
members of the Procurement Committee.
5. Recommendation of Procurement Committee &Uploading of Evaluation Report.
Financial Evaluation Reports shall be combined, this Report shall be called the “Evaluation Report”.
The Evaluation Report must clearly state justification for acceptance of lowest evaluated Bid/s, and
reason/s for non-acceptance of all other Bids. Consequently, lowest financial Bidder among the
“Eligible and ResponsiveBidders” shall be recommended for the Award of Contract by
thePROCUREMENT COMMITTEE.The Procuring Agency shall upload this Bid Evaluation Reportat the
website of Balochistan Public Procurement Regulatory Authority under the relevant TSE number, at-
least ten days prior to the award of Contract.Copy of the same shall be provided to bidders upon their
request.
6. Award of Contract.Contract forSupply of Item/s to the recommended Bidder/si.e. the lowest
evaluated bidder/s (“Eligible Bidder/s quoting items at lowest Financial cost,shall be placed after
ten days of uploading of the Evaluation Report at B-PPRA Website.
Deputy Director Drilling Office Drilling Directorate ChamanPhattak Quetta.
TERMS AND CONDITIONS:
1. Completion time may be clearly specified. Where completion time shall mean; time consumed in
delivery of the ordered items to the designated location of Procuring Agency, including but not limited
to time required for installation, commissioning & training. (Complete delivery as per the schedule of
requirements services detailed in the Data-Sheet)
2. Maximum completion time for the order is___15____ Days from the date of Supply Order
3. Tenders must be quoted in Pakistani Rupees (PKR).
4. Tax Liability:
i. Complete Tax liability is to be borne by the Vendor
ii. Quoted prices shall be inclusive of all applicable Taxes, be filled item-wise as per the afore-
mentioned format at Para-2 and may not be applied to the sub-total of the package.
iii. In-case of any Tax exemptions, exemption certificate from the concerned Tax Office /
Regional Tax Office pertaining particularly to this case may be provided; otherwise taxes
shall be deducted as per Government Policy / Rules.
5. Validity of the bid would be at-least _30_ days from the date of Tender opening
6. Financial Bids must be accompanied with Bid Security in the form of Bank Guarantee or Deposit at
Call from a scheduled bank @ 2% of total bid value favoring the Procurement Officer
7. Performance Security @ 10% of the Supply Order value in the form of Pay Order, Demand Draft,
Bank Guarantee, or Insurance Bond (by AA ranking Insurance Company) favoring the Procurement
Officer, shall be required to be provided by the bidder at the time of acceptance of Supply Order/
award of contract.
8. In case of late delivery, the supplier may be blacklisted and late delivery penalty (Liquidated Damages)
shall be imposed at the rate of _0.1_% (of the value of items delivered late) per day, upto a maximum of
10% of the Contract Value
9. The Consignment, as per the Supply Order, must be accompanied by the authorized representative
(technical) at the time of delivery at procuring agency/ designated Office.
10. Partial delivery is allowed.
11. Quantity may vary up-to an extent of 15% of quantities specified in the “Data-Sheet of the
Assignment”as per requirement of Procuring Agency
12. Bid Security of successful bidder/s shall be released upon submission of Performance Security.
13. Bid Security of unsuccessful bidder/s shall be released within thirty days from the date of award of
contract to the successful bidder/s.
14. Work may be split among multiple lowest evaluated bidders, on the basis of the evaluation criteria for
independent / non-related items.
15. Provision of partial payment does not exist in this Tender; payment shall be made within one month
from the date of successful inspection.
16. Payment release is subject to satisfactory inspection by the joint team comprising of:
i. The Purchase Committee of Procuring Agency
ii. Authorized representative of the Vendor (To be clearly specified in the Tender Document)
17. Performance security of the successful bidder/s shall be released within two months from the date of
successful inspection. In case of unsatisfactory performance on part of the supplier, the “Performance
Security” shall be forfeited or retained till satisfactory completion of task.
Deputy Director Drilling Office Drilling Directorate ChamanPhattak Quetta.
CURRENCY &BID VALIDITY
DECLARATION BY THE BIDDER
I solemnly undertake that:
a. Having read, understood & made myself aware of all the Terms & conditions mentioned in this Bidding
Document & the Rules, Regulations & Policies of the Government of Balochistan, governing the
procurement & financial matters, AGREE, ACCEPT & UNDETAKE TO ABIDE BY THE SAME.
b. The information provided in this form is correct to the best of my knowledge & in the event of change;
details will be provided as soon as possible
Name & Designation ________________________
Signature Date
Company stamp.
Deputy Director Drilling Office Drilling Directorate ChamanPhattak Quetta.
