ApeosPort-III C7600/C6500/C5500

DocuCentre-III C7600/C6500/C5500

User Guide
Microsoft, Windows, Windows NT, Windows Server, Windows Vista, and Microsoft Network are
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RSA Security Inc. All right reserved.
All product/brand names are trademarks or registered trademarks of the respective holders.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation.
For information on license, refer to About License.

In this manual, safety instructions are preceded by the symbol .

Always read and follow the instructions before performing the required procedures.

The data saved in the hard disk of the machine may be lost if there is any problem in the hard disk.
Fuji Xerox is not responsible for any direct and indirect damages arising from or caused by such data
loss.

Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or
computer hacking.

Important
1. This manual is copyrighted with all rights reserved. Under the copyright laws, this manual may not
be copied or modified in whole or part, without the written consent of the publisher.
2. Parts of this manual are subject to change without prior notice.
3. We welcome any comments on ambiguities, errors, omissions, or missing pages.
4. Never attempt any procedure on the machine that is not specifically described in this manual.
Unauthorized operation can cause faults or accidents. Fuji Xerox is not liable for any problems
resulting from unauthorized operation of the equipment.

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 Table of Contents

Table of Contents

Table of Contents ........................................................................................................ 1

1 Before Using the Machine ...................................................................................... 11

Preface ...................................................................................................................... 12
Types of Manuals ...................................................................................................... 13
Using This Guide ....................................................................................................... 14
Organization of This Guide ................................................................................... 14
Conventions .......................................................................................................... 15
Safety Notes .............................................................................................................. 17
Electrical Safety .................................................................................................... 18
Machine Installation .............................................................................................. 19
Operational Safety ................................................................................................ 21
Consumable.......................................................................................................... 23
Location of Warning and Caution Labels .............................................................. 25
Regulation ................................................................................................................. 27
Radio Frequency Emissions (Class B) ................................................................. 27
Product Safety Certification (UL, CB) ................................................................... 27
Regulatory Information for RFID ........................................................................... 27
Environment .............................................................................................................. 28
About License............................................................................................................ 29
RSA BSAFE.......................................................................................................... 29
Heimdal................................................................................................................. 29
LZMA .................................................................................................................... 29
JPEG Code ........................................................................................................... 30
Libcurl ................................................................................................................... 30
FreeBSD ............................................................................................................... 30
OpenLDAP............................................................................................................ 31
DES....................................................................................................................... 33
AES....................................................................................................................... 33
TIFF (libtiff)............................................................................................................ 33
ICC Profile (Little cms) .......................................................................................... 33
XPS (XML Paper Specification) ............................................................................ 33
EDICT and COMPDIC .......................................................................................... 33
Legal Notice............................................................................................................... 35

2 Product Overview .................................................................................................... 37

Machine Components................................................................................................ 38
Power On / Off........................................................................................................... 46
Powering On ......................................................................................................... 46
Powering Off ......................................................................................................... 46
Circuit Breaker........................................................................................................... 47
Energy Saver Mode................................................................................................... 48

1
 Entering the Energy Saver Mode...........................................................................48
Exiting the Energy Saver Mode .............................................................................49
Control Panel..............................................................................................................50
Middle Size Color UI ..............................................................................................50
Full Size Color UI...................................................................................................52
Screens and Buttons Displayed.............................................................................54
Entering Text ..............................................................................................................55

3 Copy ..........................................................................................................................57
Copying Procedure.....................................................................................................58
Step 1 Loading Documents ...................................................................................58
Step 2 Selecting Features .....................................................................................60
Step 3 Entering a Quantity.....................................................................................61
Step 4 Starting the Copy Job.................................................................................62
Step 5 Confirming the Copy Job in Job Status ......................................................64
Operations during Copying.........................................................................................65
Stopping the Copy Job ..........................................................................................65
Changing the Number of Copies ...........................................................................66
Interrupting the Copy Job ......................................................................................67
Copy ...........................................................................................................................68
Reduce/Enlarge (Making Enlarged/Reduced Copies) ...........................................68
Paper Supply (Selecting the Paper for Copying) ...................................................72
Output Color (Selecting the Color for Copying) .....................................................74
Original Type (Selecting the Document Type).......................................................77
Copy Output (Specifying Finishing Options)..........................................................77
Multiple-Up (Copying Multiple Pages onto One Sheet) .........................................77
Lighten/Darken (Adjusting the Copy Density)........................................................78
Image Quality .............................................................................................................79
Original Type (Selecting the Document Type).......................................................79
Image Options (Adjusting Copy Density / Sharpness / Saturation of Images) ......80
Image Enhancement
(Erasing the Background Color of Documents / Adjusting Contrast)....................81
Color Effects (Selecting an Image Quality)............................................................82
Color Balance (Adjusting Color Balance) ..............................................................83
Color Shift (Adjusting the Color Tone) ...................................................................83
Gloss Level (Enhancing Gloss of the Document) ..................................................84
Layout Adjustment......................................................................................................85
Book Copying (Copying Facing Pages onto Separate Sheets) .............................85
2 Sided Book Copying (Making 2 Sided Copies of Facing Pages)........................86
Original Size (Specifying the Scan Size for the Document)...................................88
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ......89
Edge Erase (Erasing Edges and Margin Shadows of the Document) ...................90
Image Shift (Adjusting the Image Position)............................................................91
Image Rotation (Changing the Orientation of Images) ..........................................94
Invert Image (Making Reversed Copies of Images) ..............................................95

2
 Table of Contents

Original Orientation (Specifying the Orientation of Loaded Documents) .............. 95

2 Sided Copying (Making 2 sided Copies)............................................................ 96
Output Format ........................................................................................................... 98
Booklet Creation (Creating a Booklet) .................................................................. 98
Covers (Attaching Covers to Copies).................................................................. 101
Transparency Options (Inserting Blank Sheets between Transparencies)......... 103
Multiple-Up (Copying Multiple Pages onto One Sheet) ...................................... 104
Poster (Making Enlarged Copies Spread over Multiple Sheets)......................... 105
Repeat Image (Making Multiple Copies on One Sheet)...................................... 106
Annotations (Adding a Comment / a Date / Page Numbers to Copies) .............. 107
Watermark (Printing Control Numbers on the Background of Copies) ............... 113
Secure Watermark (Managing Document Security) ........................................... 116
Tab Margin Shift (Copying on Tab Stock Paper) ................................................ 117
Face Up/Down Output (Specifying Face Up or Down) ....................................... 118
Folding (Outputting Bi-Folded/Tri-Folded Paper)................................................ 119
Preset Repeat Image (Making Multiple Copies on a Single Sheet) .................... 120
2 Sided Copying (Making 2 Sided Copies) ......................................................... 120
Copy Output (Specifying Finishing Options) ....................................................... 120
ID Card Copying (Copying Both Sides of an ID Card) ........................................ 126
Job Assembly .......................................................................................................... 127
Build Job
(Processing Documents Scanned with Different Settings as One Job) ............. 127
Sample Job (Checking the Finished Output of the Copy)................................... 131
Combine Original Sets (Adding Originals) .......................................................... 132
Delete Outside/Delete Inside
(Deleting Outside or Inside of the Selected Area)............................................... 134
Stored Programming (Calling a Stored Program for Build Job) .......................... 135

4 Fax .......................................................................................................................... 137

Fax Procedure ......................................................................................................... 138
Step 1 Loading Documents................................................................................. 138
Step 2 Selecting Features................................................................................... 140
Step 3 Specifying Destinations ........................................................................... 141
Step 4 Starting the Fax Job ................................................................................ 142
Step 5 Confirming the Fax Job in Job Status...................................................... 143
Operations during Faxing ........................................................................................ 145
Stopping the Fax Job .......................................................................................... 145
Changing the Scan Settings ............................................................................... 146
About Internet Fax ................................................................................................... 147
Internet Fax Overview......................................................................................... 147
Sending Internet Fax........................................................................................... 149
Receiving Internet Fax ........................................................................................ 150
Useful Features................................................................................................... 151
About Server Fax..................................................................................................... 155
Sending Server Fax ............................................................................................ 155

3
 Fax/Internet Fax .......................................................................................................157
Internet Fax/Fax (Selecting Internet Fax/Fax) .....................................................157
+ Add (Sending Faxes to Multiple Recipients).....................................................158
Specifying a Destination Using the Address Book...............................................159
Speed Dialing (Specifying a Destination Using an Address Number) .................160
Specifying a Destination using a One Touch Button ...........................................161
Specifying a Destination using the Keyboard Screen..........................................162
Specifying a Destination using the Redial Feature ..............................................162
Specifying a Line using the Keyboard Screen .....................................................162
Entering Specific Symbols ...................................................................................163
Removing/Confirming a Recipient .......................................................................164
Lighten/Darken (Adjusting Fax Density) ..............................................................164
2 Sided Scanning (Transmitting 2-sided Originals) .............................................165
Original Type (Selecting the Document Type).....................................................166
Resolution (Specifying the Scanning Resolution)................................................166
Layout Adjustment....................................................................................................168
2 Sided Scanning (Transmitting 2-sided Originals) .............................................168
Original Size (Specifying the Scan Size for the Original).....................................168
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ....169
Book Faxing (Scanning Facing Pages onto Separate Sheets)............................170
Reduce/Enlarge (Specifying a Scan Ratio) .........................................................171
Fax/Internet Fax Options..........................................................................................172
Acknowledgement Report (Confirming Transmission Results) ...........................172
Starting Rate (Selecting a Communication Mode)...............................................174
Priority Send / Delay Start (Specifying Send Priority/Send Time) .......................175
Transmission Header Text
(Adding Sender Name and Phone Number to Faxes) ........................................176
Cover Page (Transmitting Documents With a Cover Page) ................................177
Internet Fax Subject (Specifying the Internet Fax Subject) .................................179
Internet Fax Message (Editing the Internet Fax Mail Contents) ..........................179
Recipient Print Sets (Printing Multiple Sets at the Destination Machine) ............180
Multiple-Up (Combining Multiple Pages into One Sheet) ....................................181
Remote Folder (Using Remote Folder)................................................................181
F Code (Using F Code Transmission) .................................................................183
Internet Fax Profile (Specifying Internet Fax Profiles) .........................................186
Encryption (Sending Internet Fax Encrypted by S/MIME) ...................................187
Digital Signature (Sending Internet Fax with a Digital Signature
by S/MIME) ..........................................................................................................187
More Options............................................................................................................188
Remote Polling (Retrieving Documents from Remote Machines) .......................188
Store for Polling
(Allowing Remote Machines to Retrieve Files from Your Machine)....................190
On-hook (Confirming Remote Machine Response Prior to Transmission)..........191
Broadcast .................................................................................................................193
Broadcast Send (Transmitting to Multiple Recipients).........................................193
Relay Broadcast (Transmitting Documents Through a Relay Station) ................193

4
 Table of Contents

Remote Relay Broadcast

(Performing Relay Broadcast to Remote Locations).......................................... 197
Receiving Faxes ...................................................................................................... 201
Switching between Auto Receive and Manual Receive...................................... 201
Using Auto Receive ............................................................................................ 202
Using Manual Receive ........................................................................................ 203
Using Folder Receive.......................................................................................... 203
Facsimile Information Services................................................................................ 204
Using the Receiver.............................................................................................. 204
When Not Using a Receiver................................................................................ 205

5 Scan ........................................................................................................................ 207

Scanning Procedure ................................................................................................ 208
Step 1 Loading Documents................................................................................. 208
Step 2 Selecting Features................................................................................... 210
Step 3 Starting the Scan Job .............................................................................. 212
Step 4 Confirming the Scan Job in Job Status ................................................... 214
Step 5 Saving the Scanned Data........................................................................ 214
Operations during Scanning .................................................................................... 215
Stopping the Scan Job........................................................................................ 215
Confirming the Scanned Data while Scanning the Document ............................ 216
Changing Scan Settings ..................................................................................... 217
E-mail ...................................................................................................................... 218
Address Book (Specifying an E-mail Address) ................................................... 218
New Recipient (Entering an Address)................................................................. 221
Add Me (Adding the Sender’s Address).............................................................. 222
Recipient(s) (Editing a Recipient) ....................................................................... 222
From (Setting the Sender’s Address).................................................................. 223
Subject (Setting the Subject) .............................................................................. 224
Message (Entering the E-mail Body) .................................................................. 224
Color Scanning (Selecting an Output Color)....................................................... 224
2 Sided Scanning (Scanning Both Sides of a Document)................................... 224
Original Type (Selecting the Document Type) .................................................... 224
Preview (Confirming the Scanned Data while Scanning the Document) ............ 224
File Format (Selecting a File Format for Output Data)........................................ 225
Scan to Folder ......................................................................................................... 226
Color Scanning (Selecting an Output Color)....................................................... 226
2 Sided Scanning (Scanning Both Sides of a Document)................................... 226
Original Type (Selecting the Document Type) .................................................... 226
Preview (Confirming the Scanned Data while Scanning the Document) ............ 227
Network Scanning ................................................................................................... 228
Color Scanning (Selecting an Output Color)....................................................... 229
2 Sided Scanning (Scanning Both Sides of a Document)................................... 229
Original Type (Selecting the Document Type) .................................................... 229
Preview (Confirming the Scanned Data while Scanning the Document) ............ 229

5
 File Format (Selecting a File Format for Output Data).........................................229
Scan to PC ...............................................................................................................230
Transfer Protocol (Selecting a Transfer Protocol) ...............................................230
Address Book (Specifying a Destination PC Using the Address Book)...............231
Browse... (Specifying a Destination PC by Browsing Your Network) ..................231
Specifying a Destination
(Specifying a Destination PC Using the Screen Keyboard)................................232
Color Scanning (Selecting an Output Color)........................................................233
2 Sided Scanning (Scanning Both Sides of a Document) ...................................234
Original Type (Selecting the Document Type).....................................................234
Preview (Confirming the Scanned Data while Scanning the Document).............234
File Format (Selecting a File Format for Output Data).........................................234
Store & Send Link ....................................................................................................235
Scan To (Displaying the E-mail Address of the Authenticated User) ..................235
From (Displaying the E-mail Address of the Authenticated User) .......................235
Subject (Setting the Subject) ...............................................................................236
Message (Entering the E-mail Body) ...................................................................236
Color Scanning (Selecting an Output Color)........................................................236
2 Sided Scanning (Scanning Both Sides of a Document) ...................................236
Original Type (Selecting the Document Type).....................................................236
Preview (Confirming the Scanned Data while Scanning the Document).............236
File Format (Selecting a File Format for Output Data).........................................237
General Scan Features ............................................................................................238
Color Scanning (Selecting an Output Color)........................................................238
2 Sided Scanning (Scanning Both Sides of a Document) ...................................239
Original Type (Selecting the Document Type).....................................................240
Preview (Confirming the Scanned Data while Scanning the Document).............241
File Format (Selecting a File Format for Output Data).........................................241
Advanced Settings ...................................................................................................249
Photographs (Scanning a Color Photograph)......................................................249
Image Options (Adjusting Scan Density and Image Sharpness).........................250
Image Enhancement
(Erasing the Background Color of Documents/Adjusting Contrast)....................250
Shadow Suppression (Suppressing the Document Background)........................251
Color Space (Specifying Color Space) ................................................................252
Layout Adjustment....................................................................................................253
Resolution (Specifying a Scanning Resolution)...................................................253
2 Sided Scanning (Scanning Both Sides of a Document) ...................................253
Book Scanning (Scanning Facing Pages on Separate Sheets) ..........................254
Original Size (Specifying a Scan Size) ................................................................255
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ....255
Edge Erase (Erasing Edges and Margin Shadows in the Document) .................257
Reduce/Enlarge (Specifying a Scanning Ratio)...................................................258
E-mail Options/Filing Options...................................................................................259
Quality/File Size (Specifying an Image Compression Ratio When Scanning).....259

6
 Table of Contents

Read Receipts (Specifying Read Receipts)........................................................ 260

Split Send (Sending in Sections) ........................................................................ 260
File Name (Specifying a Name for the File to be Sent)....................................... 261
Reply To (Specifying a Reply Address) .............................................................. 261
File Name Conflict (Setting the Action to be Taken for File Name Conflict) ....... 262
File Name (Specifying a Name for the File to be Saved).................................... 262
Encryption (Sending E-mail Encrypted by S/MIME) ........................................... 263
Digital Signature (Sending E-mail with a Digital Signature by S/MIME) ............. 263
Login Name......................................................................................................... 263
Password ............................................................................................................ 263
Meta Data ........................................................................................................... 264

6 Send from Folder................................................................................................... 265

Folder Operating Procedure .................................................................................... 266
Step 1 Opening the [Send from Folder] Screen.................................................. 266
Step 2 Selecting a Folder.................................................................................... 267
Step 3 Checking/Selecting Folder Files .............................................................. 267
Step 4 Operating Folder Files ............................................................................. 267
Selecting a Folder.................................................................................................... 268
Checking/Operating Files in a Folder ...................................................................... 269
Checking File Details............................................................................................... 271
Printing Files in a Folder.......................................................................................... 272
Configuring/Starting Job Flow ................................................................................. 275
Job Flow Restrictions.......................................................................................... 279

7 Job Flow Sheets .................................................................................................... 281

Job Flow Procedure................................................................................................. 282
Step 1 Opening the [Job Flow Sheets] Screen ................................................... 282
Step 2 Selecting a Job Flow Sheet ..................................................................... 283
Step 3 Confirming/Changing the Job Flow Sheet ............................................... 283
Step 4 Starting the Job Flow Sheet .................................................................... 283
Selecting/Changing a Job Flow Sheet..................................................................... 284

8 Stored Programming............................................................................................. 287

Stored Programming Overview ............................................................................... 288
Registering/Deleting/Renaming Stored Programs................................................... 289
Registering Stored Programs.............................................................................. 290
Registering Stored Programs for Build Job......................................................... 291
Deleting Stored Programs................................................................................... 292
Entering/Changing a Stored Program Name ...................................................... 292
Assigning/Changing Icons for Stored Programs ................................................. 293
Calling a Stored Program ........................................................................................ 294
Calling a Stored Program for Build Job............................................................... 295

7
 9 Web Applications ...................................................................................................297
Web Applications......................................................................................................298
Accessing Web Applications ....................................................................................299
Accessing Using Buttons Registered on the All Services Screen ............................300

10 Media Print (Text and Photos)...............................................................................301

Overview of Media Print ...........................................................................................302
Supported Media and File Formats .....................................................................302
Notes and Restrictions.........................................................................................303
Components and their Functions of the Memory Card Reader................................305
Inserting and Ejecting Media ....................................................................................306
Inserting Media ....................................................................................................306
Ejecting Media .....................................................................................................306
Selecting Files ..........................................................................................................307
[Select From List] Screen ....................................................................................308
Setting the Printing Options......................................................................................309
Media Print - Photos ............................................................................................309
Media Print - Text ................................................................................................310
Index Print............................................................................................................311

11 Job Status ...............................................................................................................313

Job Status Overview ................................................................................................314
Checking Current/Pending Jobs...............................................................................315
Checking Completed Jobs .......................................................................................317
Printing and Deleting Stored Jobs............................................................................318
Secure Print .........................................................................................................318
Sample Set ..........................................................................................................320
Delayed Print .......................................................................................................322
Charge Print.........................................................................................................323
Private Charge Print ............................................................................................325
Public Folder........................................................................................................327
Undelivered Faxes...............................................................................................328
Printing Pending Jobs ..............................................................................................330
Handling Error Terminations ....................................................................................331

12 Computer Operations ............................................................................................333

Features Overview ...................................................................................................334
Print ..........................................................................................................................335
Print Features ......................................................................................................335
Setup ...................................................................................................................337
Printing.................................................................................................................337
E-mail Printing ..........................................................................................................338
Setup ...................................................................................................................338
Sending E-Mail ....................................................................................................338

8
 Table of Contents

Sending Fax ............................................................................................................ 340

Registering Destinations ..................................................................................... 340
Importing Scanned Data.......................................................................................... 342
Importing to a TWAIN Compatible Application.................................................... 342
Importing Using Stored File Manager 3 .............................................................. 344
Importing Using CentreWare Internet Services .................................................. 346
Importing Using EasyOperator............................................................................ 348
CentreWare Internet Services ................................................................................. 349

13 Appendix ................................................................................................................ 353

Glossary .................................................................................................................. 354

Index.............................................................................................................................. 361

9
1 Before Using the Machine

This chapter describes how to use this guide, as well as safety notes and legal
notice you need to read before using the machine.
z
Preface .......................................................................................................12
z Types of Manuals .......................................................................................13
z Using This Guide ........................................................................................14
z
Safety Notes ...............................................................................................17
z
Regulation...................................................................................................27
z
Environment................................................................................................28
z
About License .............................................................................................29
z Legal Notice................................................................................................35
 1 Before Using the Machine

Preface

Thank you for selecting the ApeosPort-III C7600/C6500/C5500, DocuCentre-III C7600/

Before Using the Machine

C6500/C5500 (hereafter referred to as “the machine”).

This guide explains how to operate the machine and the precautions that must be
followed during operation. To get the most out of the machine and to use it effectively,
be sure to read this guide before use.
This guide assumes that an operator has a basic knowledge of the operating
environment of the personal computer in use, networking environments, and how to
operate a personal computer. For information on the environment of the personal
computer in use, basic knowledge of networking environments, and how to operate a
personal computer, refer to the manuals provided with the personal computer,
operating system, and network system.

1 After reading this guide, be sure to keep it handy for quick reference. It will be useful in
case you forget how to perform operations or if a problem occurs with the machine.
For instructions on configuring your network environment, refer to the Administrator
Guide. For information about optional accessories for the printer functionality, also refer
to the guide provided with each optional accessory.

Warning:
This equipment will be inoperable when mains power fails.

12
 Types of Manuals

Types of Manuals

We provide the following guides for optimum usage of the machine.

Before Using the Machine

Accompanying Manuals

„Quick Reference Guide (booklet)

Introduces the basic operations of the machine, as well as daily management and
maintenance.

„For Customers Who Use 83 - 105 gsm Weight Paper (booklet)

Aimed toward customers who use 83 - 105 gsm weight paper for this machine, this
describes notes on use and how to set the paper type.

„User Guide (this guide) (CD-ROM) 1

Describes all the necessary steps for copy/print/scan/fax.

„Administrator Guide (CD-ROM)

Aimed toward machine administrators. This guide describes maintenance and how to
set paper, customize settings, set up the network environment and solve problems that
may occur with the machine.

„Manual (HTML)
A guide for installing print drivers, configuring the printer environment, etc. This manual
is included in the CD-ROM on the Driver CD Kit.

„Print Driver Help

Describes print features and operations.

„CentreWare Internet Services Help

Describes how to change various settings of the machine using a web browser, and
how to import scanned data to a computer.

Guides for Optional Accessories

Optional accessories are available for this machine. Some of them come with user
guides. The user guides, provided as printed or online documentation, are referred to
as guides for optional accessories.
The guides for optional accessories describe all the necessary steps for using the
optional accessories and installing the software.

13
 1 Before Using the Machine

Using This Guide

This guide provides all the necessary copy/print/fax/scan operating procedures, and
Before Using the Machine

precautions.

Organization of This Guide

This guide consists of the following chapters.

„1 Before Using the Machine

Describes how to use this guide as well as cautions on using the product safely and
legally.

1 „2 Product Overview
Describes machine’s basic information such as the names of components, how to
switch on and off, how to use the touch screen, and how to set the energy saver feature.

„3 Copy
Describes the copy features and operations.

„4 Fax
Describes the fax features and operations.

„5 Scan
Describes the scan features and operations

„6 Send from Folder

Describes the folder features and how to work with folders.

„7 Job Flow sheets

Describes operations using a job flow created on a remote system.

„8 Stored Programming
Describes the stored programming feature.

„9 Web Applications
Describes the operations to connect to web applications.

„10 Media Print (Text and Photos)

Describes basic operations and features of Media Print that allows you to print image
data or document files.

„11 Job Status

Describes how to check job status and to cancel jobs.

„12 Computer Operations

Describes operations performed from a computer, such as printing documents,
importing scanned documents, Direct Fax, as well as using CentreWare Internet
Services.

„13 Appendix
A glossary of terms used in this guide.

14
 Using This Guide

Conventions
z The screen images and illustrations that are used in this guide are based on the
machine configuration with the Middle Size Color UI and the various options. Some
of the items in the screen images may not be displayed or there may be features that

Before Using the Machine

cannot be used depending on the machine configuration.
z
In this document, "Computer" refers to a personal computer or workstation.
z The following terms are used in this guide:
Important : Indicates important information that you should read.
Note : Indicates additional information on operations or features.
z The following symbols are used in this guide:
" " : • A cross-reference included in this guide.
: • Refers to names of CD-ROM, features, and touch screen
messages and input text.
1
[ ] : • Refers to folders, files, applications, button or menu names
displayed in the touch screen.
• The names of menus, commands, windows, or dialog boxes
displayed on the computer screen and their buttons and
menu names.
< > button : Indicates a hardware button on the control panel of the
machine.
< > key : Indicates a key on the keyboard of the computer.
> : • Indicates a path to a certain item within a procedure on the
control panel.
Example: When you see the procedure "select [Tools] >
[Setup] > [Folder]", this means that you need to select [Tools],
select [Setup], and then select [Folder].
• Indicates a path to a certain item within a procedure on a
computer.
Example: When you see the procedure "to search for files
and folders, click [Start] > [Search] > [For Files or Folders]",
this means that you need to click [Start], click [Search], and
then click [For Files or Folders] in order to search for files and
folders.
• The reference is indicated in the following manner:
"Refer to "5 Tools" > "Common Service Settings" > "Audio
Tone" in the Administrator Guide."
The sentence above means that you need to refer to the
section "Audio Tone", which can be found under "Common
Service Settings" in chapter 5 Tools of the Administrator
Guide.

15
 1 Before Using the Machine

z
Orientation of documents or paper is described in this guide as follows:
, ,Long Edge Feed (LEF): Loading with one of the long edges of the document
or paper.
, ,Short Edge Feed (SEF): Loading with one of the short edges of the document
Before Using the Machine

or paper.

LEF Orientation SEF Orientation

Paper feed direction Paper feed direction

16
 Safety Notes

Safety Notes

Before using this product, read "Safety Notes" carefully for safety use.

Before Using the Machine

This product and recommended supplies have been tested and found to comply with
strict safety requirements including safety agency approvals and compliance with
environmental standards. Follow the following instructions for safety use.

WARNING
Any unauthorized alteration including an addition of new functions or connection to
external devices may not be covered by the product warranty. Contact your local Fuji
Xerox representative for more information

Follow all warning instructions marked on this product. The warning marks stand for the
followings:
1
Used for item that if not followed strictly, can lead death or severe or
fatal injuries and the possibility to do it is comparatively high.
Used for items that if not followed strictly, can lead to severe or fatal
injuries.
Used for items that if not followed strictly, can cause injuries to user or
damages to machine.
A symbol for items to pay attention to when handling machine.
Follow instructions carefully to use machine safely.

Caution Flammable Explodable Electric Heated Moving Pinched

shock surface object fingers

A symbol for prohibited items. Follow instructions carefully to avoid

any dangerous acts.

Prohibited No fire Do not Do not use Do not Keep away Never

touch in bathroom tear down from wet touch

A symbol for items that must be performed. Follow instructions

carefully to carry out these essential tasks.

Instructions Unplug Ground/

Earth

17
 1 Before Using the Machine

Electrical Safety
Before Using the Machine

This product shall be operated by the power source as indicated on the product's data
plate. Consult your local power company to check if your power source meets the
requirements.
WARNING: Connect this product to a protective earth circuit.
This product is supplied with a plug that has a protective earth pin. The plug
fits only into an earthed electrical outlet. If the plug doesn't fit to the outlet,
contact an electrician to replace the outlet to avoid risk of electric shock. Never
use an earthed adapter plug to connect the product to the electrical outlet that
has no earth connection terminal.
Improper connection of a grounding conductor may cause electric shock.

1 Plug the power cord directly into a grounded electrical outlet. To prevent
overheat and a fire accident, do not use an extension cord, a multi-plug
adaptor or a multiple connector. Consult your local Fuji Xerox representative
to check if an outlet is grounded.
Connect this product to a branch circuit or an outlet that has larger capacity
than the rated ampere and voltage of this product. See the data plate on the
rear panel of this product for its rated ampere and voltage.
Never touch the power cord with wet hand. It may cause electric shock.

Do not place an object on the power cord.

Always keep the plug connection free of dust. The dusty and damp
environment may bring about minute electric current in a connector. It may
generate heat and eventually cause a fire accident.
To avoid the risk of electric shock and a fire accident, only use the power cord
supplied with this product or the ones designated by Fuji Xerox.
The power cord is exclusive use for this product. Do not use it for any other
product.
Do not damage or alter the power cord. Damage and alteration may generate
heat and eventually cause electric shock or a fire accident.
If the power cord is damaged or insulated wires are exposed, contact your local
Fuji Xerox representative for its replacement. Do not use a damaged or
uninsulated cord to avoid the risk of electric shock and a fire accident.

When cleaning this product, always switch off and unplug it. Access to a live
machine interior may cause electric shock.

Do not unplug or re-plug this product with the switch on. Plugging and
unplugging a live connector may deform the plug and generate heat, and
eventually cause a fire accident.

Hold the plug not the cord when unplugging this product, or it may damage the
cord and cause electric shock or a fire accident.

Switch off and unplug the product when it (i.e., fax function) is not used over
weekends or long holidays.
Please note that it cannot receive fax message during switch-off.

18
 Safety Notes

Once a month, switch off this product and check if

z the power cord is plugged firmly into an electrical outlet;

z the plug is not excessively heated, rusted or bent;

z
the plug and electrical outlet are free of dust; and

Before Using the Machine

z
the power cord is not cracked or worn down.
Once you notice any unusual condition, switch off and unplug this product first
and contact your local Fuji Xerox representative.

Machine Installation

Do not locate this product where people might step on or trip over the power
cord. Friction or excessive pressure may generate heat and eventually cause
electric shock or a fire accident. 1

Never locate this product in the following places:

z
Near radiators or any other heat sources
z
Near volatile flammable materials such as curtains
z
In the hot, humid, dusty or poorly ventilated environment
z
In the place receiving direct sunlight
z Near cookers or humidifiers

Locate this product on the level and sturdy surface that can withstand a weight
of 540 Kg. Otherwise, if tilted, the product may fall over and cause injuries.

Locate this product in a well-ventilated area. Do not obstruct ventilation

openings of the product.
Keep the minimum clearance as follows for ventilation and an access to the
power plug. Unplug the product if an abnormal condition is noted.

Main Unit and Middle Size Color UI

20

817

1721

469

561

20 1574 80

323
(mm)

1674

19
 1 Before Using the Machine

Main Unit, Middle Size Color UI, and Finisher C w/Booklet (Optional)

20
Before Using the Machine

817

1721

469

561

20 2096 80

323
(mm)

1 2196

Main Unit, Middle Size Color UI,

D-Finisher with Booklet Maker (Optional), and D2 Folder Unit (Optional)

20

817

1721

561

20 2425 80 323
(mm)

2525

Do not incline the product at more than 10 degree angle. Otherwise, it may fall
over and cause injuries.

Back Left
Front
Front Left Right
Right
Back
10° 10° 10° 10°

20
 Safety Notes

Always lock the wheels of this product after installation. Otherwise, it may fall
over or slide and cause injuries.

Before Using the Machine

To bundle wires and cables, always use the cable ties and spiral tubes that Fuji
Xerox supplies. Otherwise, it may cause some defects.
1

To keep this product in a good performance and condition, always use it in the
following environment:
zTemperature: 10 - 32°C

z
Humidity: 15 - 85%
When the product is left in a chilly room and the room is rapidly warmed up by
heater, dew condensation may form inside the product and cause a partial
deletion on printing.

Operational Safety

The operator's product maintenance procedures are described in the customer

documentation supplied with this product. Do not carry out any other
maintenance procedures not described in the documentation.
This product features safety design not to allow operators access to hazard
areas. The hazard areas are isolated from operators by covers or protectors
which require a tool to remove. To prevent electric shock and injuries, never
remove those covers and protectors.
To avoid the risk of electric shock and a fire accident, switch off and unplug the
product promptly in the following conditions, then contact your local Fuji Xerox
representative.
z
The product emits smoke or its surface is unusually hot.
z The product emits unusual noise or odor.

z The power cord is cracked or worn down.

z
A circuit breaker, fuse or any other safety device is activated.
z
Any liquid is spilled into the product.
z The product is soaked in water.

z
Any part of the product is damaged.

21
 1 Before Using the Machine

Do not insert any object into slots or openings of this product.

Do not place any of the followings on the product:
z
Liquid container such as flower vases or coffee cups
z Metal parts such as staples or clips
Before Using the Machine

z Heavy objects

If liquid is spilled over or metal parts are slipped into the product, it may cause
electric shock or a fire accident.
Do not use conductive paper such as origami paper, carbonic paper or
conductively-coated paper. When paper jam occurs, it may cause short-circuit
and eventually a fire accident.
When cleaning this product, use the designated cleaning materials exclusive
to it. Other cleaning materials may result in poor performance of the product.
Never use aerosol cleaners, or it may catch fire and cause explosion.
If you need to pull out a tray to remove paper jam, contact your local Fuji Xerox
1 representative. Do not pull out a tray, otherwise it may cause injuries.

Never play the CD-ROM supplied with the product on an audio player. Always
use a CD-ROM player. Otherwise, large sound may damage audio players or
your ears.
Laser Safety
CAUTION: Any operations or adjustments not stated in the operation manual
may cause hazardous light exposure and eventually burn injuries or loss of
eyesight.
This product has been tested and found to comply with the Class 1 Laser
Equipment requirements defined by the international standard IEC60825 and
has no light exposure hazard. The product has no hazardous light emission as
it features light protection components and covers to shut in all light beam
during operation and maintenance.

Keep electrical and mechanical safety interlocks active. Keep the safety
interlocks away from magnetic materials. Magnetic materials may accidentally
activate the product and cause injuries or electric shock.
A ground fault interrupter is embedded
in this product. If current leakage
occurs, the ground fault interrupter
automatically cuts off power circuit to
prevent electric shock and a fire Circuit breaker
accident. The ground fault interrupter is
normally ON ("|"). Check once a month
if the ground fault interrupter works
Test button
properly in accordance with the
following procedure:
(1) Press TEST button to turn off the
ground fault interrupter.
(2) Check the indication ("O"). It means that the ground fault interrupter circuit
works properly.
(3) Return the ground fault interrupter switch to ON ("|").
If the circuit does not work properly, contact your local Fuji Xerox
representative.
Do not attempt to remove a paper jammed deeply inside the product,
particularly a paper wrapped around a fuser or a heat roller. Otherwise, it may
cause injuries or burns. Switch off the product promptly and contact your local
Fuji Xerox representative.

22
 Safety Notes

Never touch the paper output area of the finisher during operation. It may
cause injuries.

Be careful in removing jammed staples.

Before Using the Machine

Be careful not to get injured by waste staples when detaching a staple dust
box.

Waste staples may come out with output paper. Be careful not to get injured
by the staples.

Never touch safety interlocks. When a front cover is open, safety interlocks
become activated to stop the machinery. Do not apply pressure on safety
interlocks with a coin or screwdriver. Otherwise, the machinery may become
activated and cause injuries. 1
Do not staple punched holes of paper. Sharp points of a staple may cause
injuries.

Do not apply excessive force to hold thick document on the platen glass. It may
break the glass and cause injuries.

To move this product to another location, contact your local Fuji Xerox
representative.

Ventilate well during extended operation or mass copying. It may affect the
office air environment due to odor such as ozone in a poorly ventilated room.
Provide proper ventilation to ensure the comfortable and safe environment.

Consumable

Store all consumables in accordance with the instructions given on its package
or container.

Use a broom or a wet cloth to wipe off spilled toner. Never use a vacuum
cleaner for the spills. It may catch fire by electric sparks inside the vacuum
cleaner and cause explosion. If you spill a large volume of toner, contact your
local Fuji Xerox representative.
Never throw a toner cartridge into an open flame. Remaining toner in the
cartridge may catch fire and cause burn injuries or explosion.
If you have a used toner cartridge no longer needed, contact your local Fuji
Xerox representative for its disposal.
Never throw a waste toner bottle into an open flame. Toner may catch fire and
cause burn injuries or explosion.
If you have a used waste toner bottle no longer needed, contact your local Fuji
Xerox representative for its disposal.

23
 1 Before Using the Machine

Keep the drum and toner cartridges out of the reach of children. If a child
accidentally swallows toner, spit it out, rinse mouth with water, drink water and
consult a physician immediately.
Before Using the Machine

When replacing the drum and toner cartridges, be careful not to spill the toner.
In case of any toner spills, avoid contact with clothes, skin, eyes and mouth as
well as inhalation.
If toner spills onto your skin or clothing, wash it off with soap and water.
If you get toner particles in your eyes, wash it out with plenty of water for at
least 15 minutes until irritation is gone. Consult a physician if necessary.
If you inhale toner particles, move to a fresh air location and rinse your mouth
with water.
If you swallow toner, spit it out, rinse your mouth with water, drink plenty of
water and consult a physician immediately.
1

24
 Safety Notes

Location of Warning and Caution Labels

Always follow all warning instructions marked on or supplied with this product.
To avoid the risk of burn injuries and electric shock, never touch the area with

Before Using the Machine

the "High Temperature" or "High Voltage" marks on.

25
 1 Before Using the Machine
Before Using the Machine

26
 Regulation

Regulation

Radio Frequency Emissions (Class B)

Before Using the Machine

This product has been tested and found to comply with the limits for a Class B
digital device, pursuant to the International Standard for Electromagnetic
Interference (CISPR Publ. 22) and Radiocommunications Act 1992 in
Australia/New Zealand. These limits are designed to provide reasonable
protection against harmful interference in a residential installation. This
product generates, uses and can radiate radio frequency energy and, if not
installed and used in accordance with the instructions, may cause harmful
interference to radio communications. However, there is no guarantee that
interference will not occur in a particular installation. If this product does cause
harmful interference to radio or television reception, which can be determined
by turning this product off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:
1
z Reorient or relocate the receiving antenna.
z
Increase the separation between this product and the receiver.
z Connect this product into an outlet on a circuit different from that to which the
receiver is connected.
z
Consult the dealer or an experienced radio/TV technician for help.

Changes and modifications to this product not specifically approved by Fuji

Xerox may void the user’s authority to operate this product.

Product Safety Certification (UL, CB)

This product is certified by the following agency using the safety standards listed.
Agency Standard
NEMKO IEC60950-1:ed. 2

Regulatory Information for RFID

This product contains Radio Frequency Identification system device (RFID) and it is
certified in compliance with applicable local laws and/or regulations.

27
 1 Before Using the Machine

Environment

z
For environmental protection and efficient use of resources, Fuji Xerox reuses
Before Using the Machine

returned toner cartridges and drum cartridges to make recycle parts, recycle
materials or energy recovery.
z
Proper disposal is required for toner cartridges and drum cartridges no longer
needed. Do not open toner cartridges and drum cartridges. Return them to your local
Fuji Xerox representative.

28
 About License

About License

This section describes information about licenses. Be sure to read through it.

Before Using the Machine

RSA BSAFE

This product includes RSA BSAFE® Cryptographic software from RSA Security Inc.

Heimdal 1
Copyright (c)2000 Kungliga Tekniska Högskolan (Royal Institute of Technology,
Stockholm, Sweden). All rights reserved.

Redistribution and use in source and binary forms, with or without modification, are
permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice, this list of
conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials
provided with the distribution.
3. Neither the name of the Institute nor the names of its contributors may be used to
endorse or promote products derived from this software without specific prior written
permission.

THIS SOFTWARE IS PROVIDED BY THE INSTITUTE AND CONTRIBUTORS ''AS

IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT
LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE
INSTITUTE OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS
OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,
WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

LZMA
LZMA SDK 4.21 Copyright (c) 1999-2005 Igor Pavlov (2005-06-08)
http://www.7-zip.org/

LZMA SDK 4.22 Copyright (c) 1999-2005 Igor Pavlov (2005-06-10)

http://www.7-zip.org/

29
 1 Before Using the Machine

JPEG Code
Our printer software uses some of the codes defined by the Independent JPEG Group.
Before Using the Machine

Libcurl
COPYRIGHT AND PERMISSION NOTICE

Copyright (c) 1996 - 2006, Daniel Stenberg, <daniel@haxx.se>.

All rights reserved.

Permission to use, copy, modify, and distribute this software for any purpose with or
without fee is hereby granted, provided that the above copyright notice and this
1 permission notice appear in all copies.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND,

EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND
NONINFRINGEMENT OF THIRD PARTY RIGHTS. IN NO EVENT SHALL THE
AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES
OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR
OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE
SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.

Except as contained in this notice, the name of a copyright holder shall not be used in
advertising or otherwise to promote the sale, use or other dealings in this Software
without prior written authorization of the copyright holder.

FreeBSD
This product contains the part of FreeBSD codes.

The FreeBSD Copyright

Copyright 1994-2006 The FreeBSD Project. All rights reserved.

Redistribution and use in source and binary forms, with or without modification, are permitted
provided that the following conditions are met:

Redistributions of source code must retain the above copyright notice, this list of conditions
and the following disclaimer.
Redistributions in binary form must reproduce the above copyright notice, this list of
conditions and the following disclaimer in the documentation and/or other materials provided
with the distribution.

30
 About License

THIS SOFTWARE IS PROVIDED BY THE FREEBSD PROJECT ''AS IS'' AND ANY
EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE
IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR
PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FREEBSD PROJECT OR
CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL,

Before Using the Machine

EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO,
PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY
THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT
(INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

The views and conclusions contained in the software and documentation are those of the
authors and should not be interpreted as representing official policies, either expressed or
implied, of the FreeBSD Project.
1
OpenLDAP
Copyright 1998-2006 The OpenLDAP Foundation All rights reserved.

Redistribution and use in source and binary forms, with or without modification, are
permitted only as authorized by the OpenLDAP Public License.

A copy of this license is available in the file LICENSE in the top-level directory of the
distribution or, alternatively, at <http://www.OpenLDAP.org/license.html>.

OpenLDAP is a registered trademark of the OpenLDAP Foundation.

Individual files and/or contributed packages may be copyright by other parties and/or
subject to additional restrictions.

This work is derived from the University of Michigan LDAP v3.3 distribution. Information con-
cerning this software is available at <http://www.umich.edu/~dirsvcs/ldap/ldap.html>.

This work also contains materials derived from public sources.

Additional information about OpenLDAP can be obtained at <http://www.openldap.org/>.

---
Portions Copyright 1998-2006 Kurt D. Zeilenga.
Portions Copyright 1998-2006 Net Boolean Incorporated.
Portions Copyright 2001-2006 IBM Corporation.
All rights reserved.

Redistribution and use in source and binary forms, with or without modification, are
permitted only as authorized by the OpenLDAP Public License.
---

31
 1 Before Using the Machine

Portions Copyright 1999-2005 Howard Y.H. Chu.

Portions Copyright 1999-2005 Symas Corporation.
Portions Copyright 1998-2003 Hallvard B. Furuseth.
Before Using the Machine

All rights reserved.

Redistribution and use in source and binary forms, with or without modification, are
permitted provided that this notice is preserved.
The names of the copyright holders may not be used to endorse or promote products
derived from this software without their specific prior written permission. This software
is provided ''as is'' without express or implied warranty.
---
Portions Copyright (c) 1992-1996 Regents of the University of Michigan.
1 All rights reserved.
Redistribution and use in source and binary forms are permitted provided that this
notice is preserved and that due credit is given to the University of Michigan at Ann
Arbor. The name of the University may not be used to endorse or promote products
derived from this software without specific prior written permission. This software is
provided ''as is'' without express or implied warranty.
------------------------------------------
The OpenLDAP Public License
Version 2.8, 17 August 2003

Redistribution and use of this software and associated documentation ("Software"),

with or without modification, are permitted provided that the following conditions are
met:

1. Redistributions in source form must retain copyright statements and notices,

2. Redistributions in binary form must reproduce applicable copyright statements and
notices, this list of conditions, and the following disclaimer in the documentation
and/or other materials provided with the distribution, and
3. Redistributions must contain a verbatim copy of this document..

The OpenLDAP Foundation may revise this license from time to time.
Each revision is distinguished by a version number. You may use this Software under
terms of this license revision or under the terms of any subsequent revision of the
license.

THIS SOFTWARE IS PROVIDED BY THE OPENLDAP FOUNDATION AND ITS

CONTRIBUTORS ''AS IS'' AND ANY EXPRESSED OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANT-
ABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO
EVENT SHALL THE OPENLDAP FOUNDATION, ITS CONTRIBUTORS, OR THE
AUTHOR(S) OR OWNER(S) OF THE SOFTWARE BE LIABLE FOR ANY DIRECT,
INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAM-
AGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY,

32
 About License

WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLI-

GENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS
SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
The names of the authors and copyright holders must not be used in advertising or

Before Using the Machine

otherwise to promote the sale, use or other dealing in this Software without specific,
written prior permission. Title to copyright in this Software shall at all times remain with
copyright holders.

OpenLDAP is a registered trademark of the OpenLDAP Foundation.

Copyright 1999-2003 The OpenLDAP Foundation, Redwood City, California, USA. All
Rights Reserved. Permission to copy and distribute verbatim copies of this document
is granted.

1
DES
This product includes software developed by Eric Young (eay@mincom.oz.au)

AES
Copyright (c) 2003. Dr Brian Gladman. Worcester. UK. All rights reserved.
This product uses published AES software provided by Dr Brian Gladman under BSD
licensing terms.

TIFF (libtiff)
Lib TIFF copyright (c) 1988-1997 Sam leffler
Copyright (c) 1991-1997 Silicon Graphics. Inc.

ICC Profile (Little cms)

Little cms copyright (c) 1988-2004 Marti Maria

XPS (XML Paper Specification)

This product may incorporate intellectual property owned by Microsoft Corporation.
The terms and conditions upon which Microsoft is licensing such intellectual property
may be found at http://go.microsoft.com/fwlink/?LinkId=52369.

EDICT and COMPDIC

The Japanese-English dictionaries (EDICT and COMPDIC) edited by The Electronic
Dictionary Research and Development Group under the coordination of Professor
James William Breen at Monash University are used in the searchable PDF kit option
of Fuji Xerox.

33
 1 Before Using the Machine

These Japanese-English dictionary files are licensed to customers under the terms and
conditions of a Creative Commons Attribution-ShareAlike License. Prior to use, be sure
to check the terms and conditions of this license at the URL below. Use of these
Japanese-English dictionaries is not permitted unless you agree to the terms and
conditions of this license.
Before Using the Machine

Furthermore, care should be taken because at the point in time that you begin to use
these Japanese-English dictionaries as specified in the said license, you accept and
agree to be bound by the terms and conditions of this license.

The Japanese-English dictionaries are provided to customers on an as-is basis, and

Fuji Xerox and the original supplier make no representations of warranties of any kind.

z Original Author Information (extracted from http://www.csse.monash.edu.au/~jwb/

edrdg/licence.html)
1 Copyright over the documents covered by this statement is held by James William
BREEN and The Electronic Dictionary Research and Development Group at Monash
University.

z
Monash University License Information
http://www.csse.monash.edu.au/~jwb/edrdg/licence.html

z
Information Regarding EDICT and COMPDIC
http://www.csse.monash.edu.au/~jwb/edict.html
http://www.csse.monash.edu.au/~jwb/compdic_doc.html

z Information Regarding the Creative Commons Attribution-ShareAlike License

http://creativecommons.org/licenses/by-sa/2.5/legalcode

34
 Legal Notice

Legal Notice

Copying or printing certain documents may be illegal in your country. Penalties of fines

Before Using the Machine

or imprisonment may be imposed on those found guilty. The following are examples of
items that may be illegal to copy or print in your country.
z
Currency
z
Banknotes and checks
z Bank and government bonds and securities
z
Passports and identification cards
z Copyright material or trademarks without the consent of the owner
z
Postage stamps and other negotiable instruments
1
This list is not inclusive and no liability is assumed for either its completeness or
accuracy. In case of doubt, contact your legal counsel.

35
2 Product Overview

This chapter describes machine’s basic information such as the names of

components, how to switch on and off, and how to use the touch screen.
z
Machine Components.................................................................................38
z Power On / Off ............................................................................................46
z Circuit Breaker ............................................................................................47
z
Energy Saver Mode ....................................................................................48
z
Control Panel ..............................................................................................50
z
Entering Text ..............................................................................................55
 2 Product Overview

Machine Components

This section describes the main components and functions of the machine.

1
17 2 3 4
Product Overview

16
15
14

2 13
6

12

7
8
9
11 10

18 19

No. Component Function

1 Duplex automatic Automatically feeds multiple documents from a stack.
document feeder
(250 sheets)
2 Document glass Originals are loaded.
3 Middle size color UI Consists of operation buttons, LED indicators, and a touch screen.
Refer to "Middle Size Color UI" (P.50).
4 Power switch Switches the power of the machine on/off.

38
 Machine Components

No. Component Function

5 Toner cover Open this cover to replace toner cartridges.
6 Front cover Open this cover to access the insides of the machine to clear paper
jams or replace consumables.
7 Tray 1, 2, 3, 4 Accommodates paper.
8 Bottom left cover Open this cover to access the insides of the machine to clear paper
jams.
If the Tray 6 is installed in the machine, move the Tray 6 to the left first.

Product Overview
9 Locking casters Used for locking the wheels of the machine. Lock these casters after
moving the machine to its installation site.
10 Tray 6 (optional) Accommodates paper.
11 Tray 6 top cover Move the Tray 6 to the left and then open this top cover to clear paper
jams.
12 Tray 5 (Bypass) Used for loading non-standard paper (thick-stock paper, and other
special media) that cannot be loaded in the Trays 1 to 4, and 6. 2
13 Tray 5 (Bypass) top cover Open the top cover to clear paper jams.
14 USB 2.0 interface Connected to a USB cable.
connector (optional)
15 10BASE-T / 100BASE-TX Connected to a network cable.
connector
16 10BASE-T / 100BASE-TX / Connected to a network cable.
1000BASE-T connector
(When the Gigabit Ethernet
Board (optional) is
installed)
17 Connector This connector is not available when the Gigabit Ethernet Board
(optional) is installed.
18 Full size color UI Provides operation buttons, LED indicators, and a touch screen.
(When attached on the left For details, refer to "Full Size Color UI" (P.52).
side) The illustration shows the full size color UI attached on the left side of
the machine.
19 Full size color UI Provides operation buttons, LED indicators, and a touch screen.
(When attached on the right For details, refer to "Full Size Color UI" (P.52).
side) The illustration shows the full size color UI attached on the right side of
the machine.

Important • When the Gigabit Ethernet Board (optional) is installed, you cannot install:
- both the Image Expansion Kit (w/Thumbnail/Preview) and the High Compression Image Kit
concurrently
- Media Print Kit
- USB 2.0 Kit

39
 2 Product Overview

21
24
20 22 23
25

36 26
Product Overview

35

27

2 28

34
33 29
32 31 30

No. Component Function

20 Left cover The left cover slightly opens when the top cover is opened. Open this
cover widely to clear paper jams.
21 Top cover Open this cover to access the insides of the machine to clear paper
jams.
22 <Confirmation> indicator This indicator lights to confirm that the document is loaded correctly.
23 Document guides Use these guides to align the edges of the document.
24 Document feeder tray Load documents here.
25 Document output tray Receives documents.
26 Document stopper Used when copying or scanning large size documents such as A3.
Open the stopper rightward when using it.
27 Output tray Receives output paper.
Two types of trays are available: a normal output tray and an optional
offset stacking tray.
When the optional offset stacking tray is attached and A4 or smaller size
paper is to be output, do not use the extension flap.
28 Circuit breaker This breaker automatically turns the machine off when a current leakage
is detected.
29 Lower-right cover Open this cover to clear paper jams.
When a finisher is attached, open the front cover of the finisher first, and
then open this lower-right cover.
30 Waste toner bottle cover Open this cover to access the insides of the machine to replace the
waste toner bottle.
31 Waste toner bottle Used to collect waste toner.

40
 Machine Components

No. Component Function

32 Fuser Fuses toner on paper. Do not touch this unit as it is extremely hot.
33 Lever Used to draw out the transfer unit.
34 Transfer unit Transfers toner images on the drum to paper. Open this cover to access
the insides of the machine to clear paper jams.
35 Drum cartridges Contain photoconductors R1, R2, R3, and R4.
36 Toner cartridges Contain Black (K1 and K2), Cyan (C), Magenta (M), and Yellow (Y)

Product Overview
toner (image forming powder).

41
 2 Product Overview

„Telephone Line Connectors

Product Overview

2 5
6 4
1
3
2

Screen displayed on
Connector
the touch screen Function
No.
while operating
1 - Not available.
2 - Not available.
3 - Used to connect your telephone.
4 Line 1 Connected to a public telephone network.
5 Line 2 Connected to a public telephone network.
6 Line 4 Connected to a public telephone network.

Note • The fax feature is not provided for some models. An optional package is necessary. For
more information, contact our Customer Support Center.
• LINE 2 (line 2) and LINE 4 (line 4) are optional.
• Connectors 1 and 2 are not available.
• Connector 3 normally has a cover on it. When you connect your telephone to the machine,
contact our Customer Support Center.
• Only the line connected to the "Line 1" connector is available when you make a phone call
using the telephone connected to connector 3. ("Line 2" and "Line 4" are not available.)

42
 Machine Components

„Finisher C, Finisher C w/Booklet

1 2
3
4

Product Overview
5

2
9 7
8

No. Component Function

1 Punch scrap container Receives punch scraps from the puncher. Draw out the box when
throwing the scraps away.
2 Output tray Receives documents.
3 Exit cover Open this cover to access the insides of the machine to clear paper
jams.
4 Finisher tray Receives documents.
5 Staple cartridge Contains staples. Pull out the cartridge to clear staple jams, or to
replace with a new cartridge.
6 Booklet tray Documents are delivered here when Folding is selected in the booklet
(Finisher C w/Booklet only) creation function.
7 Front cover Open this cover to access the insides of the machine to clear paper or
staple jams, replace staples, or throw punch dust away.
8 Booklet unit Folds documents in half and staples the folded documents.
(Finisher C w/Booklet only)
9 Booklet staple cartridges Two staple cartridges for booklet creation (gutter). Take the cartridges
out when clearing staple jams, or when replacing them with new ones.

Note • The Finisher C and the Finisher C w/Booklet are optional. In some sections of this guide,
they are referred to as "finisher".

43
 2 Product Overview

„D-Finisher with Booklet Maker

1 2
3
4
Product Overview

2 5

14
13
12 6
11 10 9 8

No. Component Function

1 Tray 8 (Interposer) Load paper for covers or separators. Paper loaded here is not used for
copying or printing.
2 De-curl button Press this button to decurl copies.
3 Output tray Receives copies when you select [Auto], [Collated], or [Uncollated].
4 Finisher tray Receives stapled, punched and Z-folded copies.
5 Booklet output tray Receives copies when you select [Fold Only] or [Fold & Staple].
6 Booklet output tray button Press this button to deliver booklets to removal position.
7 Right cover Open this cover to clear paper jams, replace a staple cartridge, or
remove jammed staples or punch scraps.
8 Staple cartridges for Two staple cartridges for booklet. Remove these cartridges when
booklet replacing them with new ones, or when clearing staple jams.
9 Staple scrap container Receives scraps from the stapler. Take this container out when
replacing it with a new one.
10 Staple cartridge Contains staples. Take this cartridge out when replacing the cartridge
with a new one, or when clearing staple jams.
11 Punch scrap container Holds punch scraps. Take this container out when removing scraps.

44
 Machine Components

No. Component Function

12 Tri-Fold output tray*1 Receives copies when you select [Z Fold] or [C Fold].
*1
13 Tri-Fold output tray button Press this button to open the Tri-Fold output tray.
14 Left cover Open this cover to access the inside of the machine to clear paper jams.

*1 Only available when the D2 Folder Unit is installed.

Note • The D-Finisher with Booklet Maker is optional. In some sections of this guide, it is referred to
as "finisher".

Product Overview
2

45
 2 Product Overview

Power On / Off

To use the machine, turn its power on. The machine takes approximately 95 seconds
to warm up and to be ready to copy or print. This may take more time depending on
your machine configuration.
Switch the power off at the end of the day or when not using the machine for an
extended period of time.
Use also the Energy Saver feature to save power consumption while the machine is not
Product Overview

in use.
For information on the Energy Saver feature, refer to "Energy Saver Mode" (P.48).
Important • If the machine is powered off, all the features of the machine will stop. When using the
machine throughout the day for jobs such as receiving fax, do not power it off.

Powering On
2 The procedure for turning on the power is as follows.

1 Open the cover and press the power switch

to the [ | ] position to turn the power on.
Note • The “Please wait...” message indicates
that the machine is warming up. The
machine cannot be used during warming
up.

Powering Off
The procedure for turning the power off is as follows.
Important • Switching off the power of the machine may cause loss of data being processed.

1 Before turning the power off, make sure that all copy or print jobs have completely
finished. Also, make sure that the <Online> indicator is not lit.
Important • Never turn the power off in the following instances:
- While data is being received
- While jobs are being printed
- While jobs are being copied
- While jobs are being scanned
- While jobs are being faxed
• When turning off the machine, wait 5 seconds after outputs have been delivered.
2 Press the power switch to the [ ] position.
Important • Power off processing is performed internally on the machine for a while after the power
switch is turned off. Therefore, do not unplug the power cord from the power outlet
immediately after turning the power switch off.
Note • When powering the machine on after it has been turned off, wait 10 seconds after the touch
screen has gone dark.

46
 Circuit Breaker

Circuit Breaker

The machine is provided with a circuit

breaker.
In the event of a current leakage, the breaker
will automatically cut off the power circuit to
prevent any leakage or fire from occurring.
The circuit breaker is normally pressed to the

Product Overview
upper side, as shown in the figure on the
right. Circuit breaker
If the circuit breaker is pressed to the lower
side, unusual conditions may occur. Please
contact our Customer Support Center.
For information on how to check if the circuit breaker is working, refer to "Safety Notes" (P.17)

47
 2 Product Overview

Energy Saver Mode

The machine is installed with an Energy Saver feature that will automatically cut off the
electricity to the machine if no copy or print data is received for a certain duration.
The Energy Saver feature has two modes: Low Power mode and Sleep mode.
The machine enters the Low Power mode after the preset time has elapsed if the
machine is left unused for a fixed period of time.
The machine then enters the Sleep mode if a further preset time elapses.
Product Overview

To enter the Energy Saver mode, press the <Energy Saver> button on the control
panel, and then the machine enters the Energy Saver mode straight away.

„Low Power Mode

In this mode, the power to the control panel and fuser unit is lowered to save power.
The touch screen goes out, and the <Energy Saver> button on the control panel lights.
To use the machine, press the <Energy Saver> button. The <Energy Saver> button
2 goes out to indicate that the Energy Saver feature is cancelled.

„Sleep Mode
In this mode, the power is lowered more than in the Low Power mode.
The touch screen goes out, and the <Energy Saver> button on the control panel lights.
To use the machine, press the <Energy Saver> button. The <Energy Saver> button
goes out to indicate that the Energy Saver feature is cancelled.

Entering the Energy Saver Mode

The following describes how to enter the Energy Saver mode.

1 Press the <Energy Saver> button.

Note • The machine will not enter the Energy
Saver mode while copy or print jobs are in 1 2 3

progress. Press the <Energy Saver> 4 5 6

button after finishing the jobs.
7 8 9

0 #

<Energy Saver> button

48
 Energy Saver Mode

Exiting the Energy Saver Mode

The following describes how to exit the Energy Saver mode.
The Energy Saver mode is exited in the following instances:
z
Pressing the <Energy Saver> button
z Receiving data
z Selecting [Apply] in CentreWare Internet Services

1 Press the <Energy Saver> button.

Product Overview
<Energy Saver>
button
1 2 3

4 5 6

7 8 9

0 #

49
 2 Product Overview

Control Panel

Middle Size Color UI

The following describes the names and functions of components on the control panel.
Product Overview

0001 0002 0003 0016 0017 0018

0004 0005 0006 0019 0020 0021 1 2 3

0007 0008 0009 0022 0023 0024 4 5 6

0010 0011 0012 0025 0026 0027 7 8 9

0013 0014 0015 0028 0029 0030 0

No. Component Function

1 Touch screen Displays messages required for operation and buttons for various
features. You can directly touch the touch screen to instruct operations
and set features.
2 <Online> indicator Lights when the machine is sending or receiving data.
3 <Job in Memory> indicator Lights when data is stored in the machine's memory, when there is
incoming fax data to be printed, and when Folder Receive fax data is
stored in a folder.
You can check stored scan files in [Folder List]. For information on [Folder
List], refer to "4 Machine Status" > "Machine Information" > "Print Reports" >
"Folder List" in the Administrator Guide.
You can check stored fax documents in [Stored File List]. For information on
[Stored File List], refer to "4 Machine Status" > "Machine Information" >
"Print Reports" > "Job Status/Activity Report" > "Stored File List" in the
Administrator Guide.
4 <Job Status> button Press this button to check or cancel the current job, to check or print
saved documents, or to check completed jobs.
5 <Review> button Press this button to open the [Review] screen. In this screen, you can
check a list of the status of copy and scan features whose settings have
changed from the defaults. You can also check the details of fax and e-
mail recipients.
6 <Machine Status> button Press this button to check the machine status and meters, to check the
status of consumables, and to print reports.
7 <Log In/Out> button Press this button to display a login screen for the System Administrator
or for the users managed by the authentication or accounting feature.
8 <Energy Saver> button If the machine is not operated for a while, the machine's power
consumption is lowered to enter the energy saver mode. In the energy
saver mode, this button lights up. To cancel the energy saver mode,
press this button again.

50
 Control Panel

No. Component Function

9 <Clear All> button Returns the settings you made to their default values, to return the
machine to the same status as when it is powered on.
10 <Interrupt> button/indicator Press this button to suspend a copy or print job in progress to have the
machine process another job. During the Interrupt mode, the <Interrupt>
button lights up. Pressing the <Interrupt> button again exits the Interrupt
mode and resumes the suspended job.
Some types of jobs cannot be executed in the Interrupt mode. For details, refer
to "15 Appendix" > "Notes and Restrictions" > "Notes and Restrictions in the

Product Overview
Interrupt Mode" in the Administrator Guide.
11 <Stop> button Press this button to stop the current copy job or communications.
12 <Start> button Press this button to start copying or scanning.
13 Numeric keypad Use the numeric buttons on the keypad to enter the number of copies,
passwords and other numerical values.
14 <Speed Dial> button Press this button to specify a recipient with an address number when
sending a fax or an e-mail. 2
15 <C (Clear)> button Press this button if you have entered a wrong numerical value with the
numeric keypad.
16 <Dial Pause> button Used to insert a pause into a destination number.
17 <Custom> buttons Used to call their associated features.
(<Copy>, <Custom 2>, To the buttons, you can assign [Language] or any features displayed on
<Custom 3> buttons) the [All Services] screen.
For information on assigning features to the buttons, refer to "1 Before Using
the Machine" > "Customizing the Control Panel" > "Assigning Features to
<Custom> Buttons" in the Administrator Guide.
18 <All Services> button Used to display the [All Services] screen.
You can change the features that appear in the [All Services] screen. For
details, refer to "1 Before Using the Machine" > "Customizing the Control
Panel" > "Customizing the [All Services] Screen" in the Administrator Guide.
19 One touch panels Contains one touch buttons.
(Only for machines with the Turn over the panels to display buttons 0001 - 0030, 0031- 0060 and
fax feature) 0061- 0070.
Buttons M01 to M20 are for stored programs. The buttons correspond to
the stored jobs 01 to 20.
Note • The feature is not available for some models. An optional package
is necessary. For more information, contact our Customer Support
Center.
20 One touch buttons Allows you to specify a recipient with the simple press of a button. You
(Only for machines with the can use the buttons for fax and Internet Fax jobs.
fax feature) The registered address numbers 0001 to 0070 can be specified with the
buttons.
Note • The feature is not available for some models. An optional package
is necessary. For more information, contact our Customer Support
Center.

51
 2 Product Overview

Full Size Color UI

The following describes the names and functions of components on the control panel.
Product Overview

No. Component Function

1 Touch screen Displays messages required for operation and buttons for various
features. You can directly touch the touch screen to instruct operations
and set features.
2 <Custom> buttons Used to call their associated features.
(<Copy>, <Custom 2>, To the buttons, you can assign [Language] or any features displayed on
<Custom 3> buttons) the [All Services] screen.
For information on assigning features to the buttons, refer to "1 Before Using
the Machine" > "Customizing the Control Panel" > "Assigning Features to
<Custom> Buttons" in the Administrator Guide.
3 <All Services> button Used to display the [All Services] screen.
You can change the features that appear in the [All Services] screen. For
details, refer to "1 Before Using the Machine" > "Customizing the Control
Panel" > "Customizing the [All Services] Screen" in the Administrator Guide.

52
 Control Panel

No. Component Function

4 <Energy Saver> button If the machine is not operated for a while, the machine's power
consumption is lowered to enter the energy saver mode. In the energy
saver mode, this button lights up. To cancel the energy saver mode,
press this button again.
5 <Clear All> button Returns the settings you made to their default values, to return the
machine to the same status as when it is powered on.
6 <Interrupt> button/indicator Press this button to suspend a copy or print job in progress to have the

Product Overview
machine process another job. During the Interrupt mode, the <Interrupt>
button lights up. Pressing the <Interrupt> button again exits the Interrupt
mode and resumes the suspended job.
Some types of jobs cannot be executed in the Interrupt mode. For details, refer
to "15 Appendix" > "Notes and Restrictions" > "Notes and Restrictions in the
Interrupt Mode" in the Administrator Guide.
7 <Stop> button Press this button to stop the current copy job or communications.
8 <Start> button Press this button to start copying or scanning.
2
9 Numeric keypad Use the numeric buttons on the keypad to enter the number of copies,
passwords and other numerical values.
10 <Speed Dial> button Press this button to specify a recipient with an address number when
sending a fax or e-mail.
11 <C (Clear)> button Press this button if you have entered a wrong numerical value with the
numeric keypad.
12 <Dial Pause> button Used to insert a pause into a destination number.
13 <Log In/Out> button Press this button to display a login screen for the System Administrator
or for the users managed by the authentication or accounting feature.
14 <Machine Status> button Press this button to check the machine status and meters, to check the
status of consumables, and to print reports.
15 <Review> button Press this button to open the [Review] screen. In this screen, you can
check a list of the status of copy, fax and scan features whose settings
have changed from the defaults.
You can also check the details of fax and e-mail recipients.
16 <Job Status> button Press this button to check or cancel the current job, to check or print
saved documents, or to check completed jobs.
17 Brightness dial Adjusts the brightness of the touch screen. Use this dial to enhance or
decrease the contrast.
18 <Job in Memory> indicator Lights when data is stored in the machine's memory, when there is
incoming fax data to be printed, and when Folder Receive fax data is
stored in a folder.
You can check stored scan files in [Folder List]. For information on [Folder
List], refer to "4 Machine Status" > "Machine Information" > "Print Reports" >
"Folder List" in the Administrator Guide.
You can check stored fax documents in [Stored File List]. For information on
[Stored File List], refer to "4 Machine Status" > "Machine Information" >
"Print Reports" > "Job Status/Activity Report" > "Stored File List" in the
Administrator Guide.
19 <Online> indicator Lights when the machine is sending or receiving data to or from a client.

53
 2 Product Overview

Screens and Buttons Displayed

The machine allows you to change the features and buttons displayed on the touch
screen. The screens you can customize are as follows.
Note • The following screens and buttons may have been changed by the system administrator.
Use the machine according to the changes being made.

Setting the Initial Screen

You can set the screen displayed after turning the machine on or exiting the Energy
Product Overview

Saver mode.

Setting the Screen Displayed after Auto Clear

You can select from [Last Selection Screen] to [All Services] to be displayed after Auto
Clear.

Assigning Features to the <Custom> Buttons

2 Assign features to the <Custom> buttons on the control panel: Custom 1 to Custom 3.
By assigning frequently-used features to the <Custom> buttons, you can switch to the
features without returning to the [All Services] screen.
Note • By factory default, [Copy] is assigned to the <Custom 1> button, and no feature is assigned
to the <Custom2> and <Custom 3> button.

Customizing the [All Services] Screen

You can customize the layout of features and buttons on the [All Services] screen that
is displayed when you press the <All Services> button on the control panel.

Changing the [Feature] Screen

You can customize the screen layouts for the following features listed on the [All
Services] screen.
z Copy
z Fax / Internet Fax
z
E-mail
z
Scan to Folder
z
Scan to PC
For how to change the screens for copy feature, refer to “5 Tools” > “Copy Service Settings” > “Copy
Tab - Features Allocation” in the Administrator Guide.
For how to change the screens for fax feature, refer to “5 Tools” > “Fax Service Settings” > “Screen
Defaults” in the Administrator Guide.
For how to change the screens for scan feature, refer to “5 Tools” > “Scan Service Settings” > “First Tab”
in the Administrator Guide.

54
 Entering Text

Entering Text

During operations, a screen for entering text sometimes appears. This section
describes how to enter text.

Product Overview
You can enter the following characters: numerals, letters, and symbols. 2
Item Description
Entering letters and numerals If you select [Shift], uppercase letters appear. To return to
the lowercase letters, select [Shift] again.
Entering symbols Select [Symbol].
Note • Depending on the keyboard, the [Symbol] button
may be displayed as [More Characters].
Entering a space Select [Space].
Deleting characters Select [Backspace]. You can delete one character at a
time.

55
3 Copy

This chapter describes the basic copy procedures and the copy features
provided by the machine.
z
Copying Procedure .....................................................................................58
z Operations during Copying .........................................................................65
z Copy ...........................................................................................................68
z
Image Quality..............................................................................................79
z
Layout Adjustment ......................................................................................85
z
Output Format.............................................................................................98
z
Job Assembly ...........................................................................................127
 3 Copy

Copying Procedure

This section describes the basic copy procedures. The following shows the reference
section for each procedure.
Step 1 Loading Documents .........................................................................................................58
Step 2 Selecting Features ............................................................................................................60
Step 3 Entering a Quantity ..........................................................................................................61
Step 4 Starting the Copy Job.......................................................................................................62
Step 5 Confirming the Copy Job in Job Status ...........................................................................64

Step 1 Loading Documents

There are two methods for loading documents:
Copy

„Document Feeder
z Single sheet
3 z Multiple sheets

„Document Glass
z Single sheet
z
Bound documents, such as books

Document Feeder
The document feeder supports single and multiple sheet documents with sizes from
139.7 x 210 mm (A5, A5 , 5.5 x 8.5 inches, 5.5 x 8.5 inches ) to 297 x 432 mm (A3,
11 x 17 inches).
The document feeder automatically detects standard size documents. For non-
standard size documents, input the size in the [Original Size] screen.
For information on entering document sizes, refer to "Original Size (Specifying the Scan Size for the
Document)" (P.88).
The standard document sizes that can be detected automatically depend on the [Paper Size Settings] in
the System Administration mode. For information about paper size settings, refer to "5 Tools" >
"Common Service Settings" > "Other Settings" > "Paper Size Settings" in the Administrator Guide.
The document feeder accepts the following number of sheets.

Number of
Document Type (Weight)
Sheets
Lightweight paper (38 - 49 gsm) 250 sheets
Plain paper (50 - 80 gsm) 250 sheets
Heavyweight paper (81 - 128 gsm) 150 sheets
Heavyweight paper (129 - 200 gsm) 100 sheets

Important • To avoid paper jams, use the document glass for folded, creased, patched, curled, or back
carbon documents.
• Two sided scanning of lightweight paper 38 - 49 gsm is not supported.
For information about copying mixed sized documents, refer to "Mixed Sized Originals (Scanning
Different Size Documents Simultaneously)" (P.89).

58
 Copying Procedure

1 Remove any paper clips and staples before

loading the document.
2 Adjust the movable document guides to
match the size of the document loaded.
Note • When loading a large document such as
A3, open the document stopper
rightward.
Document stopper

3 Place the document (the front side of 2-sided Indicator

document) face up in the center of the
document feeder.
Note • The indicator lights up when the
document is loaded correctly.
• When documents are loaded into the
document feeder, the document feeder

Copy
tray lifts up. The timing of the lift can be
programmed in [System Settings]. For
more information, refer to "5 Tools" >
"Common Service Settings" > "Other
Settings" > "Document Feeder Tray Elevation" in the Administrator Guide.
3
Document Glass
The document glass supports a single sheet, a book, or other similar documents from
15 x 15 mm up to 297 x 432 mm (A3, 11 x 17 inches).
Important • After using the document glass, close the document cover.
The document glass automatically detects standard size documents. For non-standard
size documents, input the size in the [Original Size] screen.
For information on entering document sizes, refer to "Original Size (Specifying the Scan Size for the
Document)" (P.88).
The standard document sizes that can be detected automatically depend on the [Paper Size Settings] in
the System Administration mode. For information on the paper size settings, refer to "5 Tools" >
"Common Service Settings" > "Other Settings" > "Paper Size Settings" in the Administrator Guide.

CAUTION
Do not apply excessive force to hold thick document on the document glass. It may
break the glass and cause injuries.

1 Open the document cover.

Important • Ensure that a screen is displayed on the
control panel, and then load a document.
If a document is loaded before a screen is
displayed, the machine may not properly
detect the document size.

59
 3 Copy

2 Place the document face down, and align it

against the top left corner of the document
glass.
3 Close the document cover.
Note • When a standard size document is placed
on the document glass, the size of the
document is displayed in the message
area.

Step 2 Selecting Features

You can select copy features under [Copy] on the [All Services] screen.
Note • Features displayed may vary depending on the configuration of your machine.
• When the Authentication or Account Administration feature is used, a user ID and passcode
may be required. Ask your system administrator for the user ID and passcode.
Copy

1 Press the <All Services> button.

3 1 2 3

4 5 6

7 8 9

0 #

<All Services> button

2 Select [Copy].

3 If the previous settings still remain, press the

<Clear All> button.
1 2 3

4 5 6

7 8 9

0 #

<Clear All> button

60
 Copying Procedure

4 Select each tab, and configure features as

necessary.

The following shows the reference section for each feature.

"Copy" (P.68)
"Image Quality" (P.79)
"Layout Adjustment" (P.85)

Copy
"Output Format" (P.98)
"Job Assembly" (P.127)

3
Step 3 Entering a Quantity
You can enter up to 9999 for the number of copies.

1 Enter the number of copies using the

numeric keypad. The number of copies
entered appears on the upper right of the 1 2 3

touch screen. 4 5 6

7 8 9

0 #

Numeric keypad

2 If you enter an incorrect value, press the

<C> button and then enter the correct value.
1 2 3

4 5 6

7 8 9

0 #

<C> button

61
 3 Copy

Step 4 Starting the Copy Job

The following explains how to start a copy job.

1 Press the <Start> button.

Important • If the document has been set in the
document feeder, do not hold down the 1 2 3

document while it is being conveyed. 4 5 6

• Copies cannot be made if a copy 7 8 9
protection code is detected. For
information about a copy protection code, 0 #

refer to "Secure Watermark (Managing C

Document Security)" (P.116).
Note • If a problem occurs, an error message <Start> button
appears in the touch screen. Solve the
problem in accordance with the message.
• You can set the next job during copying.
Copy

„If you have more documents

If you have more documents to copy, select [Next Original] on the touch screen while
3 the current document is being scanned. This allows you to scan the documents as a
single set of data.

2 Select [Next Original] while scanning is in

progress.
Note • When using the document feeder, load
the next document after the machine has
finished scanning the first document.
• When [Next Original] is displayed and no
operation is performed during a certain
period of time, the machine automatically
assumes that there are no more
documents.
• You can change the number of copies by
selecting [Change Quantity...], which is
displayed when you select [Next Original].

3 Load the next document.

62
 Copying Procedure

4 Press the <Start> button.

If you have more documents, repeat Steps 3 and 4.
When all documents have been scanned,
select [Last Original].

Copy
3

63
 3 Copy

Step 5 Confirming the Copy Job in Job Status

If copies are not output after you start the copy job, the job may be in pending status.
Use the following procedure to check the status of the job.

1 Press the <Job Status> button.

1 2 3

4 5 6

7 8 9

0 #

<Job Status> button

2 Confirm the job status.

Copy

Note • Select [ ] to return to the previous

screen or [ ] to move to the next screen.

64
 Operations during Copying

Operations during Copying

This section describes available operations during copying. The following shows the
reference section for each feature.
Stopping the Copy Job ............................................................................................................... 65
Changing the Number of Copies................................................................................................ 66
Interrupting the Copy Job........................................................................................................... 67

Stopping the Copy Job

To cancel the copy job in progress, follow the procedure below.

1 Press either the <Stop> button on the control

panel or [Stop] on the touch screen.

Copy
1 2 3

4 5 6

7 8

0
9

#
3
C

<Stop> button

2 Select [Cancel].

65
 3 Copy

„If the screen shown in Step 2 does not appear even after you press the <Stop>
button on the control panel:

1 Press the <Job Status> button.

1 2 3

4 5 6

7 8 9

0 #

<Job Status> button

2 Select the job to cancel, and then select

[Stop].
Copy

Changing the Number of Copies

During scanning or copying the document, you can change the number of copy sets.

1 Press either the <Stop> button on the control

panel or [Stop] on the touch screen.
1 2 3

4 5 6

7 8 9

0 #

<Stop> button

66
 Operations during Copying

2 Select [Change Quantity...].

3 Set the number of copy sets with the numeric keypad. The new quantity must include
the number of copies that have already been printed. You cannot enter a number less
than the number of copies that have already been printed.
4 Press the <Start> button.

Copy
Note • If you enter the same value as the number of copies that have already been printed, the
machine will not execute a copy job even when you press the <Start> button.

3
Interrupting the Copy Job
You can temporarily stop the copy job to have the machine process another job.
Important • Press the <Interrupt> button only after all the documents have been scanned. The machine
does not accept another job while it is scanning the documents, or [Next Original] is being
selected.

1 Press the <Interrupt> button.

The interrupt indicator lights up to indicate
that the machine is in the interrupt mode. 1 2 3

4 5 6

7 8 9

2 Load a document and set features if 0 #

necessary. C

3 Set the number of copy sets with the <Interrupt> button

numeric keypad.
4 Press the <Start> button.
5 After you have finished making the interrupt copy, press the <Interrupt> button.
The interrupt indicator goes out to indicate that the interrupt mode is exited.
Note • If you used the document glass to copy the document, remove the document from the
document glass.
6 Press the <Start> button. The suspended copy job is resumed.

67
 3 Copy

Copy

You can set the basic features on the [Copy] screen. The following shows the reference
section for each feature.
Reduce/Enlarge (Making Enlarged/Reduced Copies) ................................................................68
Paper Supply (Selecting the Paper for Copying) ........................................................................72
Output Color (Selecting the Color for Copying) ........................................................................74
Original Type (Selecting the Document Type)...........................................................................77
Copy Output (Specifying Finishing Options) .............................................................................77
Multiple-Up (Copying Multiple Pages onto One Sheet) ............................................................77
Lighten/Darken (Adjusting the Copy Density)...........................................................................78

1 On the [All Services] screen, select [Copy].

2 Select a feature on the [Copy] screen.
Copy

Reduce/Enlarge (Making Enlarged/Reduced Copies)

This feature allows you to select a copy ratio to make enlarged or reduced copies.

1 Specify a copy ratio.

68
 Copy

„Copy ratio entry box

Allows you to enter a value between 25 and 400% in 1% increments, by touching the
entry box and then using numeric keys, or by using the [ ] and [ ] buttons.
When you make enlarged/reduced copies from standard sized documents on standard
sized paper, the following copy ratios will be applied.

Copy
A6 B6 A5 B5 A4 B4 A3
Original
A6 100% 122% 141% 173% 200% 245% 283%

B6 82% 100% 116% 142% 164% 200% 232%

A5 71% 86% 100% 122% 141% 174% 200%

Copy
B5 58% 70% 81% 100% 115% 141% 163%

A4 50% 61% 70% 86% 100% 122% 141%

B4 41% 50% 58% 70% 81% 100% 115% 3

A3 35% 43% 50% 61% 70% 86% 100%

How to load document depends on the size and orientation of a document. For details, refer to "Step 1
Loading Documents" (P.58)".
For paper that can be loaded, refer to "2 Paper and Other Media" > "Paper Types" in the Administrator
Guide.

„100%
Copies at the same image size as the original document.

„Auto %
Automatically determines the copy ratio based on the document size and the paper size
specified in [Paper Supply], and copies the document to fit into the paper.
Note • If you select [Auto %], select an option other than [Auto Paper Select] in [Paper Supply].

„Ratios (3rd to 5th buttons)

Displays preset copy ratios.
You can change the copy ratio associated with each button. For information on the settings, refer to "5
Tools" > "Copy Service Settings" > "Preset Buttons" in the Administrator Guide.

„More...
Displays the [Reduce/Enlarge] screen where you can set [Proportional %],
[Independent X-Y%], or [Calculator %].
Refer to "When [Proportional %] is Selected" (P.70), "When [Independent X - Y%] is Selected" (P.70),
or "When [Calculator %] is Selected" (P.71).

69
 3 Copy

When [Proportional %] is Selected

You can select a ratio from standard copy ratios, or can enter a ratio directly.

1 Select a copy ratio, or specify a value.

„Copy ratio entry box

Touch the entry box, and then use the numeric keypad or the [ ] and [ ] buttons to
specify a ratio within the range of 25 to 400% in 1% increments.
Copy

„100%
Copies at the same image size as the original document.
3
„Auto %
Automatically determines the copy ratio based on the document size and the paper size
specified in [Paper Supply], and copies the document to fit into the paper.
Note • If you select [Auto %], options other than [Auto Paper Select] is specified in [Paper Supply].

„Presets%
Selects from the preset ratios.
You can change the copy ratio associated with each button. For information on the settings, refer to "5
Tools" > "Copy Service Settings" > "Reduce/Enlarge Presets" in the Administrator Guide.

„Slight Reduction (Improves Fit)

Slightly reduces the specified copy ratio to copy the complete image onto the paper.
When this option is selected, a check mark is displayed in the box.
Important • If you select [Copy All] and you do not want to erase the edges of the document, set the
amount of edge erase to 0 mm. Note that if the amount is set to 0 mm, the edges of the
copied document may get dirty or the image loss may occur.

When [Independent X - Y%] is Selected

Allows you to specify reduction/enlargement ratios for the width and length separately.

1 Select any item.

„Width - X%, Length -Y%

Specifies reduction/enlargement ratios for
the width and length within the range of 25 to 400% in 1% increments. Use the [ ] and
[ ] buttons or the numeric keypad to specify a ratio.

70
 Copy

„Lock X - Y%
Allows you to make the same ratio adjustment for the width and length at the same
time.

„100%/100%
Copies at the same image size as the original document.

„Auto X-Y%
Automatically determines the reduction/enlargement ratios for the width and length so
that the document image fits in the paper. When this option is selected, a check mark
is displayed in the box.

„Fit Image to Paper Size X - Y%

Automatically determines the reduction/enlargement ratios for the width and length so
that the document image fits in the paper, and then slightly reduces the ratios so that
the complete image is copied onto the paper. When this option is selected, a check

Copy
mark is displayed in the box.

„Width: X% / Length: Y%
Allows you to specify preset reduction/enlargement ratios. 3
When [Calculator %] is Selected
You can specify values for the length and width individually.
If you specify both the original document size and the desired copy size, the copy ratios
for the length and width are calculated automatically within the range from 25 to 400%
according to the values that you entered.
Important • The [Calculator%] screen allows you to specify ratios. [Original Size] and [Copy Size] are the
items into which you enter to calculate ratios. The values entered into [Original Size] and
[Copy Size] will not be reflected in a scan size for the document or paper size. Be sure to
specify a scan size for the document. Also, specify a paper tray when necessary.
For details on how to set a scan size for the document, refer to "Original Size (Specifying the Scan Size
for the Document)" (P.88)". For how to set a paper tray, refer to "Paper Supply (Selecting the Paper for
Copying)" (P.72)".

1 Enter the width of the original document into

[Original Size] of [Width X%] using the
numeric keypad.
2 Enter the width of the output copy into [Copy
Size] of [Width X%] using the numeric
keypad.
3 In the same way, enter the [Original Size]
and [Copy Size] of [Length Y%].

„Width X% / Length Y%
Displays the ratios that are automatically calculated using the values entered in
[Original Size] and [Copy Size].

„Original Size
Allows you to enter the width and length of the original document, in the range of 1 to
999 mm in 1 mm increments.

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 3 Copy

„Copy Size
Allows you to enter the width and length of output copies, in the range of 1 to 999 mm
in 1 mm increments.

Paper Supply (Selecting the Paper for Copying)

This feature allows you to select the tray that holds the paper you want to use.

1 Select a paper tray.

Copy

3 „Auto Paper Select

Automatically determines the tray holding the appropriate paper, based on the
document size and the specified copy ratio.
Note • If you select [Auto Paper Select], specify an option other than [Auto %] in [Reduce/Enlarge].

„Trays (2nd to 5th Buttons)

Allows you to directly select the desired tray.
You can change the paper tray associated with each button. For information on the settings, refer to "5
Tools" > "Copy Service Settings" > "Copy Defaults" > "Paper Supply" in the Administrator Guide.

„More...
Displays the [Paper Supply] screen.
Refer to "[Paper Supply] Screen" (P.72)".

[Paper Supply] Screen

You can select a paper tray from all trays available on the machine.

1 Select a paper tray.

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 Copy

„Tray
Allows you to select a paper tray. When [Auto Paper Select] is selected, the machine
automatically determines the tray holding the appropriate paper based on the
document size and the specified copy ratio. When [5] is selected, the [Tray 5] screen
is displayed where you can set a paper type other than plain paper, and non-standard
size paper.
Refer to "[Tray 5] Screen" (P.73).
Note • The Tray 6 is optional.

„% Full
Displays the remaining amounts of paper loaded in trays.

„Paper Size
Displays paper sizes.

„Paper Type

Copy
Displays paper types.

„Paper Color
Displays paper colors.
3
For how to set [Paper Color], refer to "5 Tools" > "Common Service Settings" > "Paper Tray Settings" >
"Paper Tray Attributes" in the Administrator Guide.

„Size Detection
Displays how the machine detects a paper size.
For how to set [Size Detection], refer to "5 Tools" > "Common Service Settings" > "Paper Tray
Settings" > "Paper Tray Attributes" in the Administrator Guide.

[Tray 5] Screen
If you want to use paper that cannot be loaded in Tray 1, 2, 3, 4, or 6, use Tray 5
(Bypass).

1 Select a paper size and a paper type.

Note • Select [ ] to return to the previous
screen or [ ] to move to the next screen.
• [Auto Size Detect] is available only when
standard sized paper is loaded.

„Paper Size
Select from [Auto Size Detect], [Standard
Size], and [Custom Size].
When you select [Auto Size Detect], the paper size is identified automatically.
When you select [Standard Size] or [Custom Size], refer to "When [Standard Size] is Selected" (P.74) or
"When [Custom Size] is Selected" (P.74) respectively.

„Paper Type
Select a paper type.

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 3 Copy

When [Standard Size] is Selected

Select a paper size from standard paper sizes, and then select a paper type.

1 Select a paper size and a paper type.

Note • Select [ ] to return to the previous
screen or [ ] to move to the next screen.

When [Custom Size] is Selected

Set the X (width) within the range from 148 to 488 mm, and the Y (height) within the
range from 100 to 330 mm in 1 mm increments.
Copy

Important • If the X (width) of non-standard size paper is less than 140 mm, documents may not be
printed properly.

1
3 Enter a paper size using [
[ ].
], [ ], [ ], and

2 Select a paper type.

Note • Select [ ] to return to the previous
screen or [ ] to move to the next screen.

Output Color (Selecting the Color for Copying)

This feature allows you to select copy colors.
Note • If output color restrictions are set, the available colors will be restricted. For information, refer
to "5 Tools" > "Accounting" > "Create/View User Accounts" > "Account Limit" in the
Administrator Guide.

1 Select a color mode.

„Auto Detect
The machine automatically determines the colors of the original document and makes
copies in full color if the original document is colored, and in single color (black) if the
document is black-and-white.

74
 Copy

Note • If a color document is in one of the following conditions, the machine may copy the
document in black and white.
- The colored area is too small.
- The colors are too light.
In that case, change a level from the five levels used by the machine when it recognizes
color. For details, refer to "5 Tools" > "Common Service Settings" > "Image Quality
Adjustment/Calibration" > "Image Quality" > "Output Color Recognition" in the Administrator
Guide.

„Color
Copies in full color using all the four colors of toner: yellow, magenta, cyan, and black.

„Black & White

Copies in black and white regardless of the colors in the original document.

„Dual Color - Red/Black

Copies color documents using two colors.

Copy
You can select colors. For details, refer to "5 Tools" > "Copy Service Settings" > "Copy Defaults" >
"Dual Color - Source Color" and "Dual - Non-target Area Color" in the Administrator Guide.

„Single Color - Red 3

Copies color documents using one color.
You can select the color. For details, refer to "5 Tools" > "Copy Service Settings" > "Copy Defaults" >
"Single Color" in the Administrator Guide.

„More...
Displays the [Output Color] screen.

[Output Color] Screen

You can make settings for full color, dual color, and single color.

1 Select [More...].
2 Select the desired output color mode.

„Auto Detect
Automatically determines the color of the
original document and makes copies in full
color if the original document is colored, or in
single color (black) if the document is black-
and-white.

„Color
Copies in full color using all the four colors of toner: yellow, magenta, cyan, and black.

„Black & White

Copies in black and white regardless of the colors in the original document.

„Dual Color
Separates the colors of your document into the source colors and the other colors, and
then copies the document using two colors. Selecting [Dual Color] allows you to set the
following:

75
 3 Copy

z
Source Color
The [Source Color] screen is displayed.
Refer to "[Source Color] Screen" (P.76).
z
Target Area Color
The [Target Area Color] screen is displayed.
Refer to "[Target Area Color] Screen" (P.76).
z
Non-target Area Color
The [Non-target Area Color] screen is displayed.
Refer to "[Non-target Area Color] Screen" (P.77).

„Single Color
The [Output Color - Color] screen is displayed.
Refer to "[Output Color - Color] Screen" (P.77).
Copy

[Source Color] Screen

3 This screen allows you to select one or more colors from your document to define them
as source colors.

1 Select [Dual Color].

2 Select [Source Color].
3 Select [Other than Black] or [Color].
4 If you selected [Color] in Step 3, select the
desired source colors.

„Other than Black

The colors other than black will be the source
colors.

„Color
Allows you to select one or more source colors from six preset options.

[Target Area Color] Screen

This screen allows you to select the target color to be used in place of the selected
source colors. Available options are seven preset and six custom options.
For information about how to set custom colors, refer to "5 Tools" > "Copy Service Settings" > "Custom
Colors" in the Administrator Guide.

1 Select [Dual Color].

2 Select [Target Area Color] copy service
settings.
3 Select a color.

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 Copy

[Non-target Area Color] Screen

This screen allows you to select the color to be used in place of the colors other than
the selected source colors. You can select from seven preset and six custom options.
For information about how to set custom colors, refer to "5 Tools" > "Copy Service Settings" > "Custom
Colors" in the Administrator Guide.

1 Select [Dual Color].

2 Select [Non-target Area Color].
3 Select a color.

Copy
[Output Color - Color] Screen
This screen allows you to specify the color to be used for single-color copying.
Available options are six preset and six custom options. 3
For information about how to set custom colors, refer to "5 Tools" > "Copy Service Settings" > "Custom
Colors" in the Administrator Guide.

1 Select [Single Color].

2 Select [Color].
3 Select a color.

Original Type (Selecting the Document Type)

This feature is the same as [Original Type] of the [Image Quality] screen. Refer to "Original Type
(Selecting the Document Type)" (P.79).

Copy Output (Specifying Finishing Options)

This feature is the same as [Copy Output] of the [Output Format] screen. Refer to "Copy Output
(Specifying Finishing Options)" (P.120).

Multiple-Up (Copying Multiple Pages onto One Sheet)

This feature is the same as [Multiple-Up] of the [Output Format] screen. Refer to "Multiple-Up
(Copying Multiple Pages onto One Sheet)" (P.104).

77
 3 Copy

Lighten/Darken (Adjusting the Copy Density)

This feature allows you to select a copy-density level from seven levels. The copy
becomes darker when you move [ ] to the left, and lighter when you move it to the
right.
Note • [Lighten/Darken] of the [Copy] screen and [Lighten/Darken] of [Image Options] in the [Image
Quality] screen are the same.

1 Use [ ] and [ ] to select from 7 density

levels.
Copy

78
 Image Quality

Image Quality

On the [Image Quality] screen, you can configure the image quality features. The
following shows the reference section for each feature.
Original Type (Selecting the Document Type) .......................................................................... 79
Image Options (Adjusting Copy Density / Sharpness / Saturation of Images).......................... 80
Image Enhancement (Erasing the Background Color of Documents / Adjusting Contrast)...... 81
Color Effects (Selecting an Image Quality) ............................................................................... 82
Color Balance (Adjusting Color Balance) ................................................................................. 83
Color Shift (Adjusting the Color Tone) ..................................................................................... 83
Gloss Level (Enhancing Gloss of the Document)...................................................................... 84

1 On the [All Services] screen, select [Copy].

2 Select the [Image Quality] tab, and then

Copy
select a feature on the [Image Quality]
screen.
If the color reproduction is unsatisfactory, perform
calibration. For information on the calibration, refer to
3
"3 Maintenance" > "Executing Calibration" in the
Administrator Guide.

Original Type (Selecting the Document Type)

This feature allows you to select the type of documents, such as text and photos. By
selecting a document type, you can make copies at optimum image quality.

1 Select [Original Type].

2 Select the original type.

„Auto
Automatically sets the document type based on the setting made in [System Settings]
and the setting made in [Output Color] on the [Copy] screen.

„Photo & Text

Select this option when the document contains both text and photos. The machine
automatically distinguishes the text and photo areas of the document and sets the
appropriate image quality for each area. To process photo areas, select the photo type
from [Printed Original], [Photograph], and [Photocopy].
z Printed Original
Select this option when the document contains printed photos, such as a brochure.

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 3 Copy

z
Photograph
Select this option when the document contains pasted photos. This option prevents
the copy from being reproduced bluish.
z Photocopy
Select this option when the document is a copy or print made with a color copier such
as this machine. This option prevents the copy from being reproduced faintly.

„Text
Select to make copies of text documents. This option is also suitable for graphs and
illustrations.
z Normal Text
Select this option for printed documents, or for documents written with ink.
z
Light Text
Select this option for text that requires enhancement, such as handwritten pencil text.
Copy

z
Text On See-Through Paper

3 Select this option to reduce blurs of tracing-paper documents or to suppress

background shadows of lightweight documents.
Note • Whether [Text On See-Through Paper] is displayed on the screen depends on the setting
under [System Settings]. For information, refer to "5 Tools" > "Copy Service Settings" >
"Copy Control" > "Original Type - See-Through Paper" in the Administrator Guide.

„Photo
Select to make copies of photos. Select the photo type from the same options as [Photo
& Text]: Printed Original, Photograph, and Photocopy.

„Maps
Select to make copies of documents that have text placed on color backgrounds, such
as maps.

Image Options (Adjusting Copy Density / Sharpness / Saturation of

Images)
This feature allows you to adjust the copy density, sharpness, and saturation levels.
Note • [Lighten/Darken] of [Image Options] and [Lighten/Darken] of [Copy] are the same.
• If [Lighten/Darken], [Sharpness], or [Saturation] is set concurrently with [Color Effects], the
setting made for [Color Effects] will be cleared.

1 Select [Image Options].

2 Adjust the copy density, sharpness, and
saturation with [ ] and [ ].

80
 Image Quality

„Lighten/Darken
Allows you to select from seven copy density levels between [Lighten] and [Darken].
Moving the arrow mark to the upper position makes the copy density lighter, and
moving to the lower position makes darker.

„Sharpness
Allows you to select from five sharpness levels between [Sharpen] and [Soften].
Selecting an upper cell on the bar makes the contours of images sharper, and selecting
a lower cell makes softer.

„Saturation
Allows you to select from five saturation levels between [Vivid] and [Pastel].
Selecting an upper cell on the bar makes colors brighter, and selecting a lower cell
makes less bright.

Copy
Image Enhancement (Erasing the Background Color of Documents /
Adjusting Contrast)
3
This feature allows you to suppress the background color of documents, such as
newspaper and color paper. You can also adjust the contrast.
Note • When [Original Type] is set to [Photo], the [Image Enhancement] feature does not work.
• If [Background Suppression] or [Contrast] is set, the setting made for [Color Effects] will be
cleared.

1 Select [Image Enhancement].

2 Set [Background Suppression] and
[Contrast]. Adjust the contrast with [ ] and
[ ].

„Background Suppression
z
No Suppression
Scans document backgrounds with no filtering.
z
Auto Suppression
When [Output Color] is set to [Black & White], the background of a document printed
on colored paper, such as newspaper, will be suppressed.
When [Output Color] is set to [Color], [Dual Color] or [Single Color], the background
of a document printed on white-color paper will be suppressed.
Note • When [Output Color] is set to [Color], you can change the level of background suppression.
For details, refer to "5 Tools" > "Copy Service Settings" > "Copy Control" > "Background
Suppression Level" in the Administrator Guide.

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 3 Copy

„Contrast
z Auto Correction
Automatically adjusts the brightness and hue of the original document to sharpen the
image.
Note • [Auto Correction] is not available when the Document Feeder is used.
z
Manual Contrast
Allows you to select from the five levels between [Most Contrast] and [Least
Contrast].
Selecting an upper cell on the bar makes the difference between light and dark areas
greater; light areas become lighter and dark areas darker.
In contrast, selecting a lower cell on the bar makes the difference between light and
dark areas smaller.
Copy

Color Effects (Selecting an Image Quality)

If you set this feature, the [Image Enhancement], [Image Options], [Color Shift], and
3 [Color Balance] settings are automatically adjusted and copies are made at the
specified quality.
Note • If other image-quality settings are made after you set [Color Effects], the Color Effects
setting will return to its default.

1 Select [Color Effects].

2 Select an image quality.

„Off
Copies with the [Image Enhancement],
[Image Options], [Color Shift], and [Color
Balance] settings at their defaults.

„Lively
Reproduces fresher, livelier images with increased color saturation.

„Bright
Reproduces brighter images with enhanced contrast. This option is suitable for
documents that are intended to attract people's attention, such as posters.

„Warm
Reproduces brighter, warmer, more reddish images. This option is suitable when skin
tones are to be reproduced more pinkish or when subdued images are to be
reproduced more warmly.

„Cool
Reproduces clearer blue colors. This option is suitable for water and sky images, and
is also suitable when smoky blue colors are to be reproduced more clearly.

82
 Image Quality

„Shadow Suppression
Suppresses the colors on the reverse side of the original document from being
reproduced in the copy.

Color Balance (Adjusting Color Balance)

This feature allows you to adjust the Low, Medium, and High density levels of the four
CMYK toner colors (cyan, magenta, yellow and black).
Note • If [Color Balance] is set, the Color Effects setting will be cleared.

1 Select [Color Balance].

2 Select a color.
3 Use [ ] and [ ] to adjust the color balance
for each density.

Copy
„Highlights
Allows you to adjust the color strength of low-
density areas. 3
„Midtones
Allows you to adjust the color strength of medium-density areas.

„Shadows
Allows you to adjust the color strength of high-density areas.

Color Shift (Adjusting the Color Tone)

This feature allows you to adjust the tone of the colors to be reproduced in copies, by
a maximum of two levels in two directions.
On the screen, the [Original Color] slider represents the color tone of the original
document, and the [Copy Color] slider represents the color tone of output copies.
Selecting a button on the screen moves the [Original Color] slider to adjust the tone of
the colors.
When the [Original Color] slider is moved to the left, the Y (yellow) cell on the [Original
Color] slider becomes closer to the R (red) cell on the [Copy Color] slider, and thus a
yellow fruit appears more reddish and riper-looking. At the same time, the tone of all
the other colors changes. The red color appears more magentish, and the green color
appears more yellowish.
Conversely, when the [Original Color] slider is moved to the right, the Y (yellow) cell on
the [Original Color] slider becomes closer to the G (green) cell on the [Copy Color]
slider, and thus a yellow fruit appears more greenish. At the same time, the tone of all
the other colors changes. The magenta color appears more reddish, and the red color
appears more yellowish.
Note • Ensure that [Color] has been selected in [Output Color] on the [Copy] screen. The Color
Shift feature is not available when [Output Color] is set to [Black & White].
• If [Color Shift] is set, the Color Effects setting will be cleared.

83
 3 Copy

1 Select [Color Shift].

2 Select a button to adjust the color tone.

Gloss Level (Enhancing Gloss of the Document)

This feature lowers the copying speed to add a glossy touch to output copies.
The following paper types are available for this feature:
Plain paper (64 - 82 gsm), plain paper (Thicker) 83 - 105 gsm, recycled paper (64 - 82
Copy

gsm), recycled paper (Thicker) 83 - 105 gsm, plain reload paper, heavyweight paper 1
(106 - 176 gsm), heavyweight paper 1 (side 2), coated paper (106 - 176 gsm), coated
paper 1 (side 2), and punched paper
3 Note • Whether [Gloss Level] is displayed on the [Image Quality] screen depends on the setting in
the System Settings. Refer to "5 Tools" > "Common Service Settings" > "Other Settings" >
"Gloss Level" in the Administrator Guide.
• When you use the Build Job feature, the gloss level can be set for each copy set. In that
case, the machine may suspend the copy job each time the machine adjusts the settings. In
addition, the copies are separated at the positions where the gloss level changes.

1 Select [Gloss Level].

2 Select [Normal] or [Enhanced].

84
 Layout Adjustment

Layout Adjustment

On the [Layout Adjustment] screen, you can configure features for scanning
documents.
The following shows the reference section for each feature.
Book Copying (Copying Facing Pages onto Separate Sheets) .................................................. 85
2 Sided Book Copying (Making 2 Sided Copies of Facing Pages) ........................................... 86
Original Size (Specifying the Scan Size for the Document)...................................................... 88
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ........................ 89
Edge Erase (Erasing Edges and Margin Shadows of the Document) ........................................ 90
Image Shift (Adjusting the Image Position)............................................................................... 91
Image Rotation (Changing the Orientation of Images).............................................................. 94
Invert Image (Making Reversed Copies of Images) .................................................................. 95
Original Orientation (Specifying the Orientation of Loaded Documents)................................. 95

Copy
2 Sided Copying (Making 2 sided Copies) ................................................................................ 96

1 On the [All Services] screen, select [Copy].

2 Select the [Layout Adjustment] tab, and then
3
select a feature on the [Layout Adjustment]
screen.

Book Copying (Copying Facing Pages onto Separate Sheets)

This feature allows you to copy facing pages of a document on separate sheets of
paper in page order.
It is useful if you need to make separate copies of facing pages of a bound document
such as a booklet.
Note • You cannot use the document feeder with this feature.
• Non-standard sized documents will not be separated into two accurately.
• If you want the sheets to be output in the page order, set [Face Up/Down Output] to [Face
Down] on the [Output Format] tab.

1 Select [Book Copying].

2 Select any item.

„Off
Does not copy as a bound document.

„Left Page then Right

Copies the left page and then the right page
of facing pages.

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 3 Copy

„Right Page then Left

Copies the right page and then the left page of facing pages.

„Top Page then Bottom

Copies the top page and then the bottom page of facing pages.

„Both Pages
Copies both pages in page order.

„Left Page Only

Copies the left page only. You can select this item when [Left Page then Right] or [Right
Page then Left] is selected.

„Right Page Only

Copies the right page only. You can select this item when [Left Page then Right] or
[Right Page then Left] is selected.
Copy

„Top Page Only

3 Copies the top page only. You can select this item when [Top Page then Bottom] is
selected.

„Bottom Page Only

Copies the bottom page only. You can select this item when [Top Page then Bottom]
is selected.

„Binding Edge Erase

Erases the shadow from the center section of the document. You can set the binding
erase width within the range from 0 to 50 mm in 1 mm increments.

2 Sided Book Copying (Making 2 Sided Copies of Facing Pages)

You can assign pages when making copies of facing pages in a bound document so
that pages face each other in the same way as the document. You can also specify the
start page and the end page from the left and right of facing pages.
Note • Non-standard sized documents will not be separated into two accurately.
• You cannot use the document feeder with this feature.

1 Select [2 Sided Book Copying].

2 Select any item.

„Off
Disables this feature.

„Left Page then Right

Scans the left page and then the right page of facing pages, to make 2-sided copies.

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 Layout Adjustment

„Right Page then Left

Scans the right page and then the left page of facing pages, to make 2-sided copies.

„Top Page then Bottom

Scans the top page and then the bottom page of facing pages, to make 2-sided copies.

„Starting & Ending Page

Displays the [Starting & Ending Page] screen.
Refer to "[Starting & Ending Page] Screen" (P.87).

„Binding Edge Erase

Erases the shadow from the center section of the document. You can set the binding
erase width within the range from 0 to 50 mm in 1 mm increments.

[Starting & Ending Page] Screen

Copy
You can set the copy start page and end page.

1 Set [Starting Page] and [Ending Page].

3

„Starting Page
z [Left Page] / [Right Page]
You can select these items when [Left Page then Right] or [Right Page then Left] is
selected.
z [Top Page] / [Bottom Page]
You can select these items when [Top Page then Bottom] is selected.

„Ending Page
z
[Left Page] / [Right Page]
You can select these items when [Left Page then Right] or [Right Page then Left] is
selected.
z [Top Page] / [Bottom Page]
You can select these items when [Top Page then Bottom] is selected.

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 3 Copy

Original Size (Specifying the Scan Size for the Document)

This feature allows you to set the scan size for a document.
Use this feature when your document is a non-standard size, or when you want to copy
your document at a size different from the original size.
You can add margins, or delete unnecessary margins using this feature.

1 Select [Original Size].

2 Select the size of the document.
If you select a non-standard size, specify
values for the X and Y directions.
Copy

„Auto Detect
Detects the document size automatically. The document sizes that can be detected are
3 as follows:

Document Feeder Document Glass

Autodetectable B5, B5 , B4, A5, A5 , A4, B6, B6 , B5, B5 , B4, A6,
Document Sizes
A4 , A3, 8.5 x 11", A5, A5 , A4, A4 , A3,
8.5 x 11" , 11 x 17", 16K ,
8K

Note • If the document size cannot be detected automatically, a screen to input the document size
appears.
The document sizes that can be automatically detected depend on [Paper Size Settings] made in the
System Administration mode. For details, refer to "5 Tools" > "Common Service Settings" > "Other
Settings" > "Paper Size Settings" in the Administrator Guide.

„Standard Size
Select a document size from 17 options.
You can change the sizes displayed on the screen. For information on the settings, refer to "5 Tools" >
"Copy Service Settings" > "Original Size Defaults" in the Administrator Guide.

„Variable Size
Enter the desired scan size when scanning a non-standard size document or when
making copies at a size different from the original document size. You can specify a
value in the range of 15 to 432 mm for the width (X), and a value in the range of 15 to
297 mm for the height (Y), in 1 mm increments. The scales attached on the upper and
left edges of the document glass will help you specify values.
Important • When the document is loaded on the document feeder, the base point in the Y (height)
direction is the center of the edge. If you specify 100 mm, the scan height will be from 50 mm
above to 50 mm below the center of the document.

88
 Layout Adjustment

Mixed Sized Originals (Scanning Different Size Documents

Simultaneously)
When using the document feeder, you can simultaneously scan different size
documents and make copies onto paper that matches the respective sizes of the
documents. You can also specify the size of the paper to make copies on, so that
copies are made on the same size of paper.
Important • Ensure that the orientation of the first sheet of the document and the [Original Orientation]
setting are the same.
• Always load A5 documents in portrait orientation.
• When loading B5 documents together with A3 documents loaded in landscape orientation or
A4 documents loaded in portrait orientation, load B5 documents in portrait orientation.
• To avoid paper jams, align the top-left corner of the document.
• The recommended document size combinations are A4 portrait and A3 landscape, or B5
portrait and B4 landscape. If another combination of document sizes is used, the documents
can be fed at an angle and may not be copied properly.
Note • The [Original Orientation] setting is based on the orientation of the first page of a document.

Copy
Load the second and subsequent pages of the document in consideration of this setting.

1 Select [Mixed Sized Originals].

2 Select [On].
3

„Off
Select this item when all documents are of the same size.

„On
When documents of different sizes are copied, the machine automatically detects the
size of each document.

„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note • If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
z
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.

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 3 Copy

Edge Erase (Erasing Edges and Margin Shadows of the Document)

When you copy a document with the document cover open or when you copy a book,
the edges and center margin of the document may be printed as black shadows. The
Edge Erase feature allows you to erase such shadows.
Note • For 2-sided originals, the same edge erase amounts are set for the front and back sides.
• If you set [Reduce/Enlarge], the edge erase amounts will be reduced or enlarged in
proportion to the ratio you configured.
• The binding shift specified in Booklet Creation will not affect the edge erase amounts.
For information on the areas that can actually be printed, refer to "15 Appendix" > "Printable Area" in
the Administrator Guide.

1 Select [Edge Erase].

2 Select any item.
Copy

3
„Normal
Sets the Edge Erase amounts to 2 mm for the top and bottom, and left and right edges.

„All Edges
Erases the shadows of the four edges of a document, and also the shadow in the center
of the document if it is a bound document. You can specify values for [All Edges] and
[Center] individually.

„Individual Edges
Erases the shadows of the top, bottom, left, and right edges of a document, and also
the shadow in the center of the document if it is a bound document. You can specify
values for [Top], [Bottom], [Left], [Right], and [Center] individually.

„Parallel Edges
Erases the shadows of the top and bottom edges, and left and right edges of a
document, and also the shadow in the center of the document if it is a bound document.
You can specify values for [Top & Bottom], [Left & Right], and [Center] individually.

„Erase Value
Allows you to specify Edge Erase values.
z All Edges
Erases the shadows of the four edges of the document in accordance with the
orientation of the loaded document. You can set the edge erase width within the
range from 0 to 50 mm in 1 mm increments.
z
Top & Bottom (Top/Bottom)
Erases the shadows of top and bottom edges of the document in accordance with
the orientation of the loaded document. You can set the edge erase width within the
range from 0 to 50 mm in 1 mm increments.

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 Layout Adjustment

z
Left & Right (Left/Right)
Erases the shadows of left and right edges of the document in accordance with the
orientation of the loaded document. You can set the edge erase width within the
range from 0 to 50 mm in 1 mm increments.
z
Center
Erases the shadow in the center of facing pages of a bound document. You can set
the binding erase width within the range from 0 to 50 mm in 1mm increments.

„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note • If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
z Upright Images
Select this item when placing the top edge of the document against the top side of

Copy
the document glass or document feeder.
Sideways Images
3
z

Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.

„2 Sided Original - Side 2

Appears when [Edge Erase] is selected.
Set whether the same value is set to the edge erase amount of Side 1 and Side 2.
z Same as Side 1
The same value is set to the edge erase amount of Side 1 and Side 2.
z Mirror Side 1
The edge erase amounts of Side 1 and Side 2 are set symmetrically.

Image Shift (Adjusting the Image Position)

This feature allows you to shift the position of document images so that the images are
placed on the left, right, top, bottom, or center of paper. You can also adjust the
amounts of the left, right, top, and bottom margins. If you make 2-sided copies, you can
adjust the image positions for [Side 1] and [Side 2] individually.
Important • Ensure that the orientation of the document and the [Original Orientation] setting are the
same.
Note • The settings made for the Image Shift feature are set in accordance with paper. They are not
affected by the Reduce/Enlarge settings.

1 Select [Image Shift].

2 Select any item.

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 3 Copy

„No Shift
Does not shift the position of document images.

„Auto Center
Shifts document images so that they are placed in the center of paper.

„Margin Shift
Allows you to adjust margins. Set the amounts of the top & bottom, and left & right
margins within the range from 0 to 50 mm in 1 mm increments.
z
Side 1
Displays the [Image Shift - Side 1] screen.
Refer to "[Image Shift - Side 1] Screen" (P.92).
z
Side 2
Displays the [Image Shift - Side 2] screen.
Copy

Refer to "[Image shift - Side 2] Screen" (P.93).

z
Mirror Side 1
3 Select this item when you want the positioning of Side 2 to match the positioning of
Side 1.

„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note • If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
z Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.

[Image Shift - Side 1] Screen

You can make settings for Side 1.

1 Select any item.

„No Shift
Does not shift the position of document images.

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 Layout Adjustment

„Auto Center
Shifts document images so that they are placed in the center of paper.
To make fine adjustments, set the amounts of the top and bottom, and left and right
margins within the range from 0 to 50 mm in 1 mm increments.

„Corner Shift
Shifts document images so that they are placed at an edge or corner of paper. You can
select from 8 shift directions.
To make fine adjustments, set the amounts of the top and bottom, and left and right
margins within the range from 0 to 50 mm in 1 mm increments.

„Margin Shift
Allows you to adjust margins. Set the amounts of the top and bottom, and left and right
margins within the range from 0 to 50 mm in 1 mm increments.

[Image shift - Side 2] Screen

Copy
You can make settings for Side 2.

1 Select any item. 3

„No Shift
Does not shift the position of document images.

„Auto Center
Shifts document images so that they are placed in the center of paper.
To make fine adjustments, set the amounts of the top and bottom, and left and right
margins within the range from 0 to 50 mm in 1 mm increments.

„Corner Shift
Shifts document images so that they are placed at an edge or corner of paper. You can
select from 8 shift directions.
To make fine adjustments, set the amounts of the top and bottom, and left and right
margins within the range from 0 to 50 mm in 1 mm increments.

„Margin Shift
Allows you to adjust margins. Set the amounts of the top and bottom, and left and right
margins within the range from 0 to 50 mm in 1 mm increments.

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 3 Copy

Image Rotation (Changing the Orientation of Images)

If the orientation of the paper currently loaded in the tray differs from that of your
document, the machine automatically rotates the document image to fit on the paper.
You can also select a reference position for image rotation if documents are of mixed
orientations.
This feature is available only when copies are made using A4, 8.5 x 11", or smaller size
paper.

1 Select [Image Rotation].

2 Select any item.
Copy

3 „Off
Copies documents as they are, even if they are orientated differently.

„Always On
Automatically rotates document images so that the orientation of the images matches
that of the paper.

„On during Auto

Automatically rotates document images so that the orientation of the images matches
that of the paper only when [Auto %] of [Reduce/Enlarge] or [Auto Paper Select] of
[Paper Supply] is selected.

„Rotation Direction
Displays the [Image Rotation - Rotation Direction] screen.
Refer to "[Image Rotation - Rotation Direction] Screen" (P.94).

[Image Rotation - Rotation Direction] Screen

You can set the reference position for rotation.

1 Select any item.

„Staple Position
When the finisher is installed, [Staple Position] is displayed.
If documents are of mixed orientations, images will be rotated to match the stapling
edge specified in the settings of the Staple feature.

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 Layout Adjustment

„Portrait Original - Left Edge

If documents are of mixed orientations, images will be rotated so that the top edge of
landscape documents is aligned with the left edge of portrait documents.

„Portrait Original - Right Edge

If documents are of mixed orientations, the image will be rotated so that the top edge
of landscape documents is aligned with the right edge of portrait documents.

Invert Image (Making Reversed Copies of Images)

This feature allows you to invert document images to make mirror and negative images.
Note • When [Output Color] is set to [Black & White] or [Single Color], the black color on the
document is inverted to white, and the white color to black.
• When [Output Color] is set to [Color], the colors are inverted to their complementary colors.
• When [Negative Image] and [Edge Erase] are set simultaneously, the edge erase area turns

Copy
to white.

1 Select [Invert Image].

2 Select any item. 3

„Mirror Image
Creates a mirror image of the document.

„Negative Image
Creates a negative image of the document.

Original Orientation (Specifying the Orientation of Loaded Documents)

This feature allows you to specify the orientation of a document to have the machine
identify the top of the document.
Note • If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.

1 Select [Original Orientation].

2 Select [Upright Images] or [Sideways
Images (Top to Left)] in accordance with the
orientation of the document loaded.

„Upright Images
Select this item when placing the top edge of
the document against the top side of the
document glass or document feeder.

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 3 Copy

„Sideways Images (Top to Left)

Select this item when placing the top edge of the document against the left side of the
document glass or document feeder.

2 Sided Copying (Making 2 sided Copies)

Copies of 1-sided and 2-sided documents can be made on one side or both sides of a
paper.
Important • Ensure that the orientation of the document and the [Original Orientation] setting are the
same.

1 Select [2-Sided Copying].

2 Select any item.
Copy

„1 J 1 Sided
Makes a copy of a 1-sided document on one side of paper.

„1 J 2 Sided
Makes a copy of a 1-sided document on both sides of paper.

„2 J 2 Sided
Makes a copy of a 2-sided document on both sides of paper.

„2 J 1 Sided
Makes a copy of a 2-sided document on one side of paper.

„Originals
z
Head to Head
Select this item when the front and back faces of the document are in the same
orientation.
z
Head to Toe
Select this item when the front and back faces of the document are in opposite
orientations.
This item appears when [2 J 2 Sided] or [2 J 1 Sided] is selected.

„Copies
z
Head to Head
Select this item when you want the orientation of the front and back sides of the copy
to be the same as that of the document.

96
 Layout Adjustment

z
Head to Toe
Select this item when you want the orientation of the first and second sides of the
copy to be the opposite of that of the document.
This appears when [1 J 2 Sided] or [2 J 2 Sided] is selected.

„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note • If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
z
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z Sideways Images
Select this item when placing the top edge of the document against the left side of

Copy
the document glass or document feeder.

97
 3 Copy

Output Format

On the [Output Format] screen, you can configure features for outputting documents.
The following shows the reference section for each feature.
Booklet Creation (Creating a Booklet) .......................................................................................98
Covers (Attaching Covers to Copies) .......................................................................................101
Transparency Options (Inserting Blank Sheets between Transparencies)................................103
Multiple-Up (Copying Multiple Pages onto One Sheet) ..........................................................104
Poster (Making Enlarged Copies Spread over Multiple Sheets)...............................................105
Repeat Image (Making Multiple Copies on One Sheet) ...........................................................106
Annotations (Adding a Comment / a Date / Page Numbers to Copies)....................................107
Watermark (Printing Control Numbers on the Background of Copies) ...................................113
Secure Watermark (Managing Document Security).................................................................116
Tab Margin Shift (Copying on Tab Stock Paper) .....................................................................117
Copy

Face Up/Down Output (Specifying Face Up or Down)............................................................118

Folding (Outputting Bi-Folded/Tri-Folded Paper) ...................................................................119

3 Preset Repeat Image (Making Multiple Copies on a Single Sheet)..........................................120

2 Sided Copying (Making 2 Sided Copies) ..............................................................................120
Copy Output (Specifying Finishing Options) ...........................................................................120
ID Card Copying (Copying Both Sides of an ID Card)............................................................126

1 On the [All Services] screen, select [Copy].

2 Select the [Output Format] tab, and then
select a feature on the [Output Format]
screen.

Booklet Creation (Creating a Booklet)

This feature lays out pages so that booklets are formed when the output sheets are
folded in half. You can also set the binding shift and attach a cover when making
booklets.
When the Finisher C w/Booklet (optional) or D-Finisher with Booklet Maker (optional)
is installed, you can also fold the output sheets in half, or staple the folded output
sheets.
Important • Ensure that the orientation of the document and the [Original Orientation] setting of the
[Layout Adjustment] screen are the same.

98
 Output Format

Note • As the machine copies four pages of the document onto one sheet of paper, if the number of
pages in the booklet is not a multiple of four, the remaining pages will be output as blank
pages.
• If [Auto Paper Select] is set for [Paper Supply], a tray specified in [Auto Paper Off] is
automatically selected. Change the settings if necessary. For information on [Auto Paper
Off], refer to "5 Tools" > "Copy Service Settings" > "Copy Control" in the Administrator
Guide.

1 Specify the orientation of the document in

[Original Orientation] on the [Layout
Adjustment] screen.

Copy
2 Select [Booklet Creation] on the [Output
Format] screen.
3 Select any item.
3

„Off
Disables this feature.

„Create Left/Top Bound Booklet

Copies are made to enable left binding or top binding.

„Create Right Bound Booklet

Copies are made to enable right binding.

„Copy Booklet
You can output the copies of scanned documents as they are by specifying Bi-fold/
Stapling. Select this when you do not need a document to be copied in booklet page
order.
Note • This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.

„Covers
You can attach covers to a booklet.
z No Covers
No cover is added.
z Blank Covers
A blank sheet of paper is attached as the cover.
z
2 Sided Covers
The first and second pages of the document are copied on both sides of the cover.

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 3 Copy

z
1 Sided Covers - Print Outside
The first page of the document is copied on the front side of the cover.

„Last Page on Back Cover

Selecting this check box copies the image of the last document page onto the last page
of the copy sheets as a back cover. When you use [Divide Output] to divide a booklet
into subsets, the image of the last document page will be copied onto the last page of
the last subset.
Note • Depending on the number of pages in the original, a blank page may be added before the
last booklet page.

„Binding Shift
Displays the [Booklet Creation-Binding Shift] screen.
Refer to "[Booklet Creation-Binding Shift] Screen" (P.100).

„Divide Output
Copy

Displays the [Booklet Creation-Divide Output] screen.

Refer to "[Booklet Creation-Divide Output] Screen" (P.101).
3 „Fold & Staple
Displays the [Booklet Creation - Fold & Staple] screen.
Refer to "[Booklet Creation-Fold & Staple] Screen" (P.101).
Note • This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.

„Paper Supply
Displays the [Booklet Creation - Paper Supply] screen.
Select the tray to be used for body pages from [Main Body Tray], and the tray for cover
pages from [Cover Tray]. The orientation and size of paper loaded in the trays must be
the same.
When [5] is selected, the [Tray 5] screen appears. For more information, refer to "[Tray 5] Screen"
(P.73).

[Booklet Creation-Binding Shift] Screen

You can set the binding shift value within the range from 0 to 50 mm in 1 mm
increments.

1 Use [ ] and [ ] or numeric keypad to

specify a binding shift value.

100
 Output Format

[Booklet Creation-Divide Output] Screen

When you have a large number of originals, the originals are divided to create subsets
to reduce the thickness of each booklet. The machine folds copies in half, and piles
them up to form a booklet. Finisher C/Finisher C w/Booklet allows you to specify the
number of sheets within the range of 1 - 50 in 1-sheet increments. D-Finisher with
Booklet Maker allows you to specify the number of sheets within the range of 1 - 100
sheets in 1-sheet increments.
Note • When specifying [Folding], set the dividing number of sheets in the range from 1 to 15.

1 Select [On].
2 Set the number of copies using [ ] and [ ]
or with the numeric keypad.

Copy
[Booklet Creation-Fold & Staple] Screen
3
When the Finisher C w/Booklet (optional) or D-Finisher with Booklet Maker is installed,
[Fold Only] or [Fold & Staple] becomes available.

1 Select any item.

„No Fold & Staple

No Finishing is carried out.

„Fold Only
Outputs copies folded in half. The number of copies that can be folded is 5. When the
number is more than 5, the document is divided by every 5 sheets.

„Fold & Staple

The copies are folded in half and stapled at the center. The number of copies that can
be treated is 2 to 15.

Covers (Attaching Covers to Copies)

This feature allows you to attach covers to copies.
Different types of paper (such as colored paper and heavyweight paper) can be used
as the front and back covers of copies.

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 3 Copy

Important • When you select this feature, if the number of pages scanned by the machine exceeds the
maximum limit, the machine will not print the scan data. In that case, follow the message
displayed on the screen to cancel the job. The maximum number of pages that the machine
can scan is 999 pages per job.
• If using Tab Stock paper, set [Face Up/Down Output] in the [Output Format] screen to [Face
Down].

1 Select [Covers].
2 Select any item.
Copy

„Front Cover
Attaches a front cover to the copies.

3 z No Covers
No cover is added.
z
Blank Covers
Blank sheets of paper are attached as front covers.
z 1 Sided Cover Side 1 Only
The first page of the document is copied on the front side of the front cover.
z
1 Sided Cover Side 2 Only
The first page of the document is copied on the back side of the front cover.
z
2 Sided Cover
The first and second pages of the document are copied on the front and back sides
of the front cover.

„Back Cover
Attaches a back cover to the copies.
z No Covers
No back cover is attached.
z
Blank Covers
Blank sheets of paper are attached as back covers.
z 1 Sided Cover Side 1 Only
The first page of the document is copied on the front side of the back cover.
z 1 Sided Cover Side 2 Only
The first page of the document is copied on the back side of the back cover.
z
2 Sided Cover
The first and second pages of the document are copied on the front and back sides
of the back cover.

102
 Output Format

Note • When you select [1 Sided Cover Side 1 Only], [1 Sided Cover Side 2 Only], or [2 Sided
Cover], copy your document by using one of the following ways:
- When using the document feeder, load the document with the pages for the back cover on
the top, followed by the pages for the front cover and then the main body.
- When using the document glass, copy the document pages for the back cover first. After
the machine scans them, select [Next Original] on the touch screen, and copy the pages
for the front cover and then the main body.

„Paper Supply
Displays the [Covers - Paper Supply] screen.
Allows you to select paper trays.
z Front Cover Tray
Set the tray used for front covers.
z
Back Cover Tray
Set the tray used for back covers.

Copy
z
Main Body Tray
Set the tray used for the body pages of documents.
When [5] is selected, the [Tray 5] screen appears. For more information, refer to "[Tray 5] Screen" 3
(P.73).
Note • [Auto Size Detect] of [Tray 5] cannot be selected as [Covers Tray].

„Front Cover Quantity

Allows you to specify the number of blank sheets to be used as front covers. This
setting is displayed when [Blank Covers] is selected for [Front Cover].

„Back Cover Quantity

Allows you to specify the number of blank sheets to be used as back covers. This
setting displayed when [Blank Covers] is selected for [Back Cover].

Transparency Options (Inserting Blank Sheets between Transparencies)

This feature allows you to insert blank separators between output transparency sheets.
At the same time, you can make copies for handouts.
Important • Using transparency sheets for color (V556/V558 [with white border]) may cause a
malfunction or paper jam.
Note • When loading A4 size transparencies on Tray 5 (bypass), we recommend loading them
vertically.
• Transparency sheets must be loaded in a tray in the same orientation as the paper to be
used for handouts and separators.

1 Select [Transparency Options].

2 Select any item.

„No Transparency Separators

Does not insert separators.

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 3 Copy

„Blank Transparency Separators

Inserts a separator each time a transparency is used for copying. Only one set of
copies can be made.

„Blank Separators & Handouts

Inserts a separator each time a transparency is used for copying. At the same time, the
required number of copies is made for handouts.

„Transparency Set & Handouts

Makes copies using transparencies. At the same time, the required number of copies
is made for handouts.

„Paper Supply
Displays the [Paper Supply] screen. Select the tray to use.
When [5] is selected, the [Tray 5] screen appears. Refer to "[Tray 5] Screen" (P.73).
Copy

Multiple-Up (Copying Multiple Pages onto One Sheet)

3 2, 4, or 8 pages of a document can be copied together onto a single sheet of paper.
When you select [Multiple-Up], [Auto %] of [Reduce/Enlarge] is selected automatically.
The machine automatically sets the copy ratio and makes copies of the images so that
they fit on the selected paper.
Important • Ensure that the orientation of the document and the [Original Orientation] setting of the
[Layout Adjustment] screen are the same.
Note • When [Auto %] of [Reduce/Enlarge] is cancelled (a new copy ratio is selected), image loss
may occur depending on the size of the document image.
• When [Image Shift] is set, shift is executed on the whole document. For this reason, image
loss at the edge of the original may occur depending on the size of the document image.
• When [Edge Erase] is set, it is carried out for each document page.
• Select other than [Auto Paper Select] for a tray to be selected for [Paper Supply] on the
[Copy] screen. If [Auto Paper Select] is set for [Paper Supply], a tray specified in [Auto Paper
Off] is automatically selected. Change the setting as necessary. For information, refer to "5
Tools" > "Copy Service Settings" > "Copy Control" > "Auto Paper Off" in the Administrator
Guide.

1 Select [Multiple-Up].
2 Select any item.

„Off
Disables this feature.

„2 Pages Up
Copies two document pages onto one side of a single sheet of paper.

„4 Pages Up
Copies four document pages onto one side of a single sheet of paper.

„8 Pages Up
Copies eight document pages onto one side of a single sheet of paper.

104
 Output Format

„Reading Order
Allows you to select how to lay out images on a page.

„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note • If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
z Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.

Copy
Poster (Making Enlarged Copies Spread over Multiple Sheets)
An enlarged copy of a document can be made spread over multiple sheets.
3
This feature allows you to create a large poster by pasting together the copies spread
over multiple sheets. Copied sheets are provided with a paste margin so that they can
be pasted together. The paste margin is fixed to 10 mm.
Important • Confirm that the orientation of the document and the [Original Orientation] setting of the
[Layout Adjustment] screen are the same.
Note • This feature is not supported by the document feeder.

1 Select [Poster].
2 Select any item.

„No Posters
No enlarged copies are made.

„Output Size
You can select paper sizes.

„Enlargement %
Refer to "When [Enlargement %] is Selected" (P.105).

„Paper Supply
Displays the [Paper Supply] screen.
Select the paper tray to use.
When [5] is selected, the [Tray 5] screen appears. Refer to "[Tray 5] Screen" (P.73).

When [Enlargement %] is Selected

You can specify a different ratio for the height and width.

105
 3 Copy

1 Use [ ] and [ ] to specify the height and

width ratios.

„Width X/Length Y
Set the height and width ratios within the range from 100 to 400% in 1% increments.

„Lock X - Y%
You can simultaneously change the numerical values of the height and width by the
same amount.
Copy

Repeat Image (Making Multiple Copies on One Sheet)

3 This feature allows you to copy a document image on one sheet of paper repeatedly
for a specified number of times.
When the copy ratio is set to [Auto], the repeated copies of the image are reduced to
fit on the selected paper. You can also specify how the repeated copies of the image
are arranged.
Note • When making copies at the same size as the document image, specify a number of repeats
so that the copies fit on the paper.
• If [Auto Paper Select] is set for [Paper Supply], the tray specified in [Auto Paper Off] is
automatically selected. Change the settings if necessary. For information on [Auto Paper
Off], refer to "5 Tools" > "Copy Service Settings" > "Copy Control" in the Administrator
Guide.

1 Select [Repeat Image].

2 Select any item.

„Off
Disables this feature.

„Auto Repeat
Automatically determines the number of copies according to the document size, paper
size, and copy ratio, and then repeatedly copies the document image onto the paper.
Note • Copies cannot be made when the document image is larger than the specified paper size.

„Variable Repeat
Specify how many copies to place along each of the long and short edges of paper.
You can specify a value between 1 and 23 for the length in the Y direction and a value
between 1 and 33 for the length in the X direction.

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 Output Format

„Image Layout
z Evenly Spaced
The specified number of images are evenly arranged on the paper.
z Side by Side
The specified number of images are arranged with no space on the paper.

Annotations (Adding a Comment / a Date / Page Numbers to Copies)

This feature allows you to add a comment, a date, and page numbers onto copies.
You can select comment, date, and page-number styles, and their print positions.
Important • When you select this feature, if the number of pages scanned by the machine exceeds the
maximum limit, the machine will not print the scanned data. In that case, follow the message
displayed on the screen to cancel the job. The maximum number of pages that the machine
can scan is 999 pages per job.

Copy
Note • The Reduce/Enlarge feature does not affect the annotation image and text sizes.
• If you specify [Comment], [Date Stamp], and [Page Numbers] together, make sure that their
print positions do not overlap.
• When the [Multiple-Up] feature is used, an annotation is added to each copy page.
3
• When the [Repeat Image] or [Booklet Creation] feature is used, an annotation is added to
each copy image.
• If a layout template is specified in [Apply Layout Template to Copy/Print Jobs] under [Force
Annotation] in the System Administration mode, the stamp, date, and page number specified
here are overlapped with the text on the layout template when printed. For information about
Force Annotation, refer to "5 Tools" > "Common Service Settings" > "Force Annotation" in
the Administrator Guide.

1 Select [Annotations].
2 Select any item.

„Comment
Displays the [Comment] screen.
Refer to "[Comment] Screen" (P.108).

„Date Stamp
Displays the [Date Stamp] screen.
Refer to "[Date Stamp] Screen" (P.108).

„Page Numbers
Displays the [Page Numbers] screen.
Refer to "[Page Numbers] Screen" (P.109).

„Bates Stamp
Displays the [Bates Stamp] screen.
Refer to "[Bates Stamp] Screen" (P.111).

„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note • If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.

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 3 Copy

z
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.

[Comment] Screen
This screen allows you to select a comment style and a comment position.

1 Select any item.

Copy

„Off

3 No comment is added.

„Comment
A comment is added.

„Stored Comments
You can select comment text from eight options, or from user-defined text strings.
For information on how to register text, refer to "5 Tools" > "Common Service Settings" > "Watermark"
> "Custom Watermark 1 to 3" in the Administrator Guide.

„Apply To
Displays the [Apply Comment To] screen.
You can select whether to add a stamp onto the first copy page only, or onto each copy
page.

„Position
Displays the [Comment - Position] screen.
For side 1 of copy sheets, you can select a comment position from nine options.
For side 2 of copy sheets, you can select [Same as Side 1] or [Mirror Side 1].

„Format & Style

Displays the [Comment - Format & Style] screen.
You can select a comment size from three options, or can directly specify a size in the
range of 6 to 64 points in 1 point increments. You can also select a stamp color from
seven options.
Note • When setting [Date Stamp] and [Page Numbers] at the same time, [Black] is specified for the
color of comment.

[Date Stamp] Screen

This screen allows you to add a date to copies. The date shows when you started
copying the document.
You can change the date format. For details, refer to "5 Tools" > "Common Service Settings" >
"Watermark" > "Date Format" in the Administrator Guide.

108
 Output Format

1 Select any item.

„Off
No date is added.

„Date Stamp
A date is added.

„Apply To
Displays the [Apply Date Stamp To] screen.
You can select whether to add a date onto the first copy page only, or onto each copy
page.

Copy
„Position
Displays the [Date Stamp - Position] screen.
For side 1 of copy sheets, you can select a date position from six options. 3
For side 2 of copy sheets, you can select [Same as Side 1] or [Mirror Side 1].

„Font Size
Displays the [Date Stamp - Font Size] screen.
You can select a date size from three options, or can directly specify a size in the range
of 6 to 24 points in 1 point increments.

[Page Numbers] Screen

This screen allows you to select a page-number style.

1 Select any item.

„Off
No page number is added.

„Page Numbers
Adds page numbers to copies.

„Style
z 1, 2, 3
Adds page numbers only.
z
-1-, -2-, -3-
Adds page numbers, and hyphens before and after each page number.
(Example: -1-)
z
Page1, Page2, Page3
Adds page numbers, and the text "Page" before each page number.
(Example: Page1, Page2)

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 3 Copy

z
1/N, 2/N, 3/N
Adds page numbers, and the total number of pages to the right of each page number.
(Example: 1/50, 2/50)
When [1/N, 2/N, 3/N] is selected, the value specified in the [Total Pages(N)] screen
is used.
z
-1/N-, -2/N-, -3/N-
Adds page numbers followed by the total number of pages, and hyphens before and
after the numbers. (Example: -1/50-, -2/50-)
When [-1/N-, -2/N-, -3/N-] is selected, the value specified in the [Total Pages(N)]
screen is used.
z
Page 1/N, Page 2/N, Page 3/N
Adds page numbers followed by the total number of pages, and the text "Page"
before each page number.
When [Page 1/N, Page 2/N, Page 3/N] is selected, the value specified in the [Total
Copy

Pages(N)] screen is used.

z
Total Pages (N)
3 Displays the [Total Pages (N)] screen.
- Auto
Automatically calculates the total number of pages.
- Enter Number
Allows you to manually specify the total number of pages in the range of 1 to 9999.

„Apply To
Displays the [Apply Page Numbers To] screen.
Refer to "[Apply Page Numbers To] Screen" (P.111).

„Position
Displays the [Page Numbers - Position] screen.
You can select a page-number position from six options.
You can also select a comment position on Side 2 from [Same as Side 1] and [Mirror
Side 1].

„Font Size
Displays the [Page Numbers - Font Size] screen.
You can select a page-number size from three options, or can directly specify a size in
the range of 6 to 24 points in 1 point increments.

110
 Output Format

[Apply Page Numbers To] Screen

This screen allows you to specify a page range to add page numbers.

1 Select any item.

„All Pages
Adds page numbers to all copy pages.

Copy
„Starting Page Number
Allows you to specify the start page to add a page number, in the range of 1 to 9999.
Note • Use [ ] and [ ], or the numeric keypad and enter the start page number.
3
„Ending Page Number
Allows you to specify the end page to add a page number, in the range of 1 to 9999.
The start page is fixed to "1".
Note • Use [ ] and [ ], or the numeric keypad and enter the end page number.

„Starting & Ending Page Numbers

Allows you to specify the start and end pages to add page numbers, in the range of 1
to 9999.
Note • Use [ ] and [ ], or the numeric keypad and enter the start and end page numbers.

„Include Covers/Separators
Available when [All Pages] is selected. Place a check mark to include covers and
separators.

„Starting Number
You can enter a value within the range from 1 to 9999.
Note • Use [ ] and [ ], or the numeric keypad and enter a starting page number.

[Bates Stamp] Screen

This screen allows you to select prefix text and to specify the number of digits to be
used for page numbers.

1 Select any item.

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 3 Copy

„Off
Adds no prefix text or page number.

„Bates Stamp
Adds prefix text and page numbers to copies.

„Stored Prefixes
Allows you to use the screen keyboard to enter prefix text up to 16 characters.

„Number of Digits
Displays the [Bates Stamp - Number of Digits] screen.
You can select whether to specify the number of digits to be used for page numbers.
Select from [Auto Assign] and [Manual Assign]. If you select [Manual Assign], you can
specify the number of digits between 1 and 9 digits in 1 digit increments.

„Apply To
Copy

Displays the [Apply Bates Stamp To] screen.

Refer to "[Apply Bates Stamp To] Screen" (P.112).
3 „Position
Displays the [Bates Stamp - Position] screen.
You can select a prefix and page-number position from six options.
You can also select a stamp position on Side 2 from [Same as Side 1] or [Mirror Side 1].

„Font Size
Displays the [Bates Stamp - Font Size] screen.
You can select a prefix and page-number size from three options, or can directly
specify a size in the range of 6 to 24 points in 1 point increments.

[Apply Bates Stamp To] Screen

This screen allows you to specify a page range to add prefix text and page numbers.

1 Select any item.

„All Pages
Adds prefix text and page numbers to all pages.

„Starting Page Number

Allows you to specify the start page to add prefix text and a page number, in the range
of 1 to 9999.
Note • Use [ ] and [ ], or the numeric keypad and enter the start page number.

112
 Output Format

„Ending Page Number

Allows you to specify the end page to add prefix text and a page number, in the range
of 1 to 9999. The start page is fixed to "1".
Note • Use [ ] and [ ], or the numeric keypad and enter the end page number.

„Starting & Ending Page Numbers

Allows you to specify the start and end pages to add prefix text and page numbers, in
the range of 1 to 9999.
Note • Use [ ] and [ ], or the numeric keypad and enter the start and end page numbers.

„Include Covers/Separators
Available when [All Pages] is selected. To also include covers and separators, place a
check mark.

„Starting Number
You can enter a value within the range from 1 to 999999999 when [Number of Digits]

Copy
is not set, and can enter a value of up to the specified number of digits when [Number
of Digits] is set.
Important • If the page number exceeds the specified value (1 to 999999999 when [Number of
Digits] is not set) during copying, the copy job will be canceled.
3
Note • Use [ ] and [ ], or the numeric keypad and enter the end page number.

Watermark (Printing Control Numbers on the Background of Copies)

You can faintly print a sequential control number in the background of each copy page.
If you set 1 as the starting number, 1 is printed on each page of the first copy set and
2 is printed on each page of the second set.
To prevent, for instance, the duplication of confidential documents that are to be
distributed at a conference, you can use this feature to add sequential numbers to the
copies, and associate the numbers with the conference members.
Important • When you select this feature, if the number of pages scanned by the machine exceeds the
maximum limit, the machine will not print the scan data. In that case, follow the message
displayed on the screen to cancel the job. The maximum number of pages that the machine
can scan is 999 pages per job.
Note • If a layout template is specified in [Apply Layout Template to Copy/Print Jobs] under [Force
Annotation] in the System Administration mode, the watermark specified here is overlapped
with the text on the layout template when printed. For information about Force Annotation,
refer to "5 Tools" > "Common Service Settings" > "Force Annotation" in the Administrator
Guide.

1 Select [Watermark].
2 Select any item.

„Control Number
z
Off
No control number is printed.

113
 3 Copy

z
On
A control number is printed. Enter the starting number of the control number. You can
set a control number within the range from 1 to 9999. Use [ ] and [ ], or the
numeric keypad and enter the value.

„Stored Watermarks
Displays the [Stored Watermarks] screen.
Refer to "[Stored Watermarks] Screen" (P.115).

„User Account Number

Select this check box to print a user account number when using User Administration
or Account Administration. However, if a user is not authenticated, nothing will be
printed.
Note • [User Account Number] is the No. (User Administration Number) registered by users in
Account Administration.
• This screen is displayed when the Account Administration feature is enabled. If the
Copy

Authentication and Account Administration feature is used, [User Account Number] is

displayed even when no data is collected. In this case, even if [User Account Number] check
box is selected, the No. registered by users (User Administration Number) is not printed.
3 „Date & Time
Select this check box to print the date and time that the copy job started.
For information about the format for the date, refer to "5 Tools" > "Common Service Settings" >
"Watermark" > "Date Format" in the Administrator Guide.

„Serial Number
Select this check box to print the serial number of the machine.

„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note • If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
z
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.

„Watermark Effect
Displays the [Watermark Effect] screen.
Refer to "[Watermark Effect] Screen" (P.115).
Note • This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.

114
 Output Format

[Stored Watermarks] Screen

Select the text to print on the copy.

1 Select [On].
2 Select any text.

„Off
No text is printed.

„On
Text is printed. You can select the text used for watermark. You can specify text from
3 preset texts or the text set in the System Administration mode.
For information on how to register text, refer to "5 Tools" > "Common Service Settings" > "Watermark"

Copy
> "Custom Watermark 1 to 3" in the Administrator Guide.

[Watermark Effect] Screen

3
You can set Text Effect on this screen.
If you enable the Text Effect feature, the text strings specified in [Control Number],
[Text], [User Account Number], [Date & Time], and [Serial Number] on the [Watermark]
screen are embedded in the background of each copy. When the copy is copied again,
the text embedded in the background is printed as embossed or outline text depending
on the option you select on the [Watermark - Text Effect] screen.
Note • This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.

1 Select any item.

„Off
Disables the feature, and prints text as it is.

„Embossed
Enables the feature. When the copy is copied again, the text embedded in the
background of the copy is printed as embossed text.

„Outline
Enables the feature. When the copy is copied again, the text embedded in the
background of the copy is printed as outline text.
You can also set the character size, density, and other watermark print settings in the System
Administration mode. For information about other advanced settings, refer to "5 Tools" > "Common
Service Settings" > "Watermark" in the Administrator Guide.

115
 3 Copy

Secure Watermark (Managing Document Security)

Secure Watermark is a security management feature to embed a copy protection digital
code into a document, to restrict the document to be duplicated. With the digital code,
you can also analyze "when", "from which machine", and "by whom" the document was
output.
Important • This feature is only supported on Fuji Xerox manufactured machines that are compatible to
Secure Watermark.
• Document copy protection that is set using the Secure Watermark feature is not warranted
to always function. The feature may not function depending on the document or setting
conditions. For more information, contact our Customer Support Center.
• Note that we assume no responsibility for a damage caused by using or being not able to
use the Secure Watermark feature.
• By using the Secure Watermark feature, print quality may deteriorate as follows:
- Colors may become darker.
- Text in documents may become hard to read.
- Dots such as decimal characters and periods may become hard to read.
• The Secure Watermark feature may not work properly for a document if its size is smaller
Copy

than A5, if its background color is not white, or if the Watermark or Secure Watermark
feature has already used for the document.

3 • In some cases, a document may not be printed even if the Secure Watermark feature has
not been used for the document. This happens because the machine incorrectly detects a
copy protection code from the document. In that case, ask the system administrator to
temporarily disable the detection feature for copy protection codes.
• If a layout template is specified in [Apply Layout Template to Copy/Print Jobs] under [Force
Annotation] in the System Administration mode, an embedded copy protection code is
overlapped with the text on the layout template. For information about Force Annotation,
refer to "5 Tools" > "Common Service Settings" > "Force Annotation" in the Administrator
Guide.
Note • This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
• To analyze digital codes, an optional application, ApeosWare Secure Watermark Analyzer,
is required. For information on how to use ApeosWare Secure Watermark Analyzer, refer to
its documentation.

1 Select [Secure Watermark].

2 Select any item.

„Off
Does not manage document security.

„On
Manages document security. Select any feature button if necessary.

„Protection Code
z
Off
Does not prevent document duplication. A digital code is embedded into copies.
z Prevent Duplication
Prevents document duplication. A digital code is embedded into copies.
Important • This setting also affects scan operation.

116
 Output Format

„Stored Secure Watermarks

Displays the [Stored Secure Watermarks] screen.
Refer to "[Stored Secure Watermarks] Screen" (P.117).

[Stored Secure Watermarks] Screen

You can embed hidden text into documents.
With this hidden text feature, the specified text is embedded in the entire sheet. When
making a copy of a document that has been copied with this hidden text feature, the
embedded text on the output appears in white regardless of whether or not the Secure
Watermark kit is installed.

1 Select any item.

„Off

Copy
Does not print hidden text.

„On 3
Prints hidden text.
You can select any text from the three preset
text, or from text registered in the System Settings.
For information on how to register text, refer to "5 Tools" > "Common Service Settings" > "Secure
Watermark" > "Secure Watermark Effect" > "Custom Secure Watermark 1 to 3" in the Administrator
Guide.

„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note • If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
z Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.

Tab Margin Shift (Copying on Tab Stock Paper)

This feature allows you to adjust the position of your document image to copy the image
onto Tab Stock paper.
Available sizes of tab-stock paper are A4 and 8.5 x 11 inches .
Available paper tray is Tray 5 (Bypass). Load Tab Stock paper face up, with the edge
opposite to the tab to be fed first.

117
 3 Copy

1 Select [Tab Margin Shift].

2 Select any item.

„Off
Disables this feature.

„Shift to Tab
Copies the image located on the edge of the document onto the tab area of Tab Stock
paper.
Enter a value into [Shift Value] to adjust the position of the tab image so that it is
correctly copied onto the tab area. Only the shifted image is copied.
Copy

„Shift All
Copies the whole image of the document onto Tab Stock paper.
3 Enter a value into [Shift Value] when you want to adjust the position of the image to be
copied onto the tab area.

„Shift Value
Allows you to specify a shift value in the range of 0 to 15 mm in 1 mm increments.

„Add Tab Stock

Allows you to specify the number of tab stock sheets.

„Paper Supply
Allows you to select a tray to load tab stock paper.

Face Up/Down Output (Specifying Face Up or Down)

You can select whether copies should be output facing up or down.

1 Select [Face Up/Down Output].

2 Select any item.
Note • [Face Up] is displayed when in the
System Administration mode.

„Auto
Automatically determines whether the copies should be output facing up or down.

„Face Up
Copies are output facing up and delivered from the last page.

„Face Down
Copies are output facing down and delivered from the last page.

118
 Output Format

„Face Up (Reverse Order)

Copies are delivered from the first page facing up.
Note • Whether [Face Up (Reverse Order)] is displayed depends on the system setting. For
information, refer to "5 Tools" > "Copy Service Settings" > "Copy Control" > "Face Up/Down
Output - Reverse Order" in the Administrator Guide.

Folding (Outputting Bi-Folded/Tri-Folded Paper)

This feature allows you to fold copies in half / in three.
Note • This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
• The supported paper orientation is only . Select the tray whose orientation is set to .
• Z Tri-Fold and C Tri-Fold can only be applied to A4 paper and 8.5 x 11" paper.

1 Select [Folding].

Copy
2 Select any item.

3
„No Folding
Does not fold the copies.

„Z Fold
Folds copies in three with the printed side inside.

„C Fold
Folds copies in three with the printed side outside.

„Single Fold
Folds copies in half.

„Image Inside Fold

Folds copies so that the image is printed inside.

„Image Outside Fold

Folds copies so that the image is printed outside.

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 3 Copy

Preset Repeat Image (Making Multiple Copies on a Single Sheet)

This feature allows you to repeatedly copy one original onto equally divided areas
according to the specified number of copies.
Note • When anything other than [Auto %] is selected for [Reduce/Enlarge], image loss may occur
depending on the image size.

1 Select [Preset Repeat Image].

2 Select any item.

„Off
Disables this feature.

„2 Pages Up
Copy

Makes two copies of the document image on a single sheet of paper.

3 „4 Pages Up
Makes four copies of the document image on a single sheet of paper.

„8 Pages Up
Makes eight copies of the document image on a single sheet of paper.

2 Sided Copying (Making 2 Sided Copies)

This feature is the same as [2 Sided Copying] of the [Layout Adjustment] screen. Refer to "2 Sided
Copying (Making 2 sided Copies)" (P.96).

Copy Output (Specifying Finishing Options)

This feature allows you to select finishing options.
Note • This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
If the offset stacking module is installed, the output position of copies is offset
alternately to separate each set of copies.
If the finisher is installed, each set of copies can be stapled or punched, and then
output.
The output destination is automatically selected depending on the selected feature.
Documents are delivered on the output tray when [Auto] is selected, or on the finisher
tray when [Collated/Stapling/Punching] or [Uncollated] is selected. For the machine
with the Finisher C w/Booklet or D-Finisher with Booklet Maker, when [Fold & Staple]
for [Booklet Creation] or [Single Fold] for [Folding] is selected, documents are delivered
on the booklet tray.

CAUTION
z
Waste staples may come out with output paper. Be careful not to get injured by the
staples.
z Do not staple punched holes of paper. Sharp points of a staple may cause injuries.

120
 Output Format

1 Select [Copy Output].

2 Select any item.

„Auto
According to the set feature used, the machine automatically selects [Collated] or
[Uncollated].
Copies are collated when any of the following features is used: auto document feeder,
2 Sided Book Copy, Covers, [Blank Separators & Handouts] or [Transparency Set &
Handouts] of Transparency Separators, Booklet Creation, Stapling, Build Job, Sample

Copy
Set, and Combine Original Sets.
When you do not use any of the above-described features, copies are not collated.

„Collated / Stapling / Punching 3

The machine outputs sheets sorted into sets that are arranged in page order.

„Uncollated
The machine outputs the specified number of copies and sorts sheets by page.

„Uncollated with Separators

The machine outputs copies with inserting blank sheets as a separator and sorts
sheets by page.

„Separator Tray
When you selected [Uncollated with Separators], select the paper tray to use for the
separators.
When [5] is selected, the [Tray 5] screen appears. For more information, refer to "[Tray 5] Screen"
(P.73).

„Staple
Sets the position for stapling. Finisher C/Finisher C w/Booklet is capable of stapling
about 2 - 50 sheets of paper (when P paper or J paper is used). D-Finisher with Booklet
Maker is capable of stapling 2 - 100 sheets of paper (when P paper or J paper is used).
Available paper types are: plain paper (64 - 82 gsm), plain paper (Thicker) 83 - 105
gsm, recycled paper (64 - 82 gsm), recycled paper (Thicker) 83 - 105 gsm, plain reload
paper, heavyweight 1 (106 - 176 gsm), heavyweight 1 (Side 2), heavyweight 2 (177 -
280 gsm), coated 1 (106 - 176 gsm), coated 1 (Side 2), punched paper, tab stock (106
- 176 gsm), and custom paper 1 to 5.
D-Finisher with Booklet Maker cuts the staple nails depending on the number of sheets.
The stapled nails may be bent depending on the type of paper used.
Important • Confirm that the orientation of the document and the [Original Orientation] setting of the
[Layout Adjustment] screen are the same.
• In the following cases, the actual stapling position is different from the stapling position
appearing on the screen:
When [Original Orientation] is set to [Upright Images], and [Staple] is set to one position at
the right side.
When [Original Orientation] is set to [Sideways Images (Top to Left)], and [Staple] is set to
one position at the left side.

121
 3 Copy

„Hole Punch
Sets the position for punching. Finisher C/Finisher C w/Booklet offers three different
punch positions to choose from: 2 Holes, 2 Holes Top, 2 Holes Right.
D-Finisher with Booklet Maker offers six different punch positions to choose from: 2
Holes, 2 Holes Top, 2 Holes Right, 4 Holes, 4 Holes Top, 4 Holes Right.
Important • Confirm that the orientation of the document and the [Original Orientation] setting of the
[Layout Adjustment] screen are the same.

„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note • If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
z
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
Copy

z Sideways Images

3 Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.

„Z Fold Half Sheet

The machine folds the output copies in Z fold. Z fold can be applied to B4, A3, 11 x 17".
If you have mixed sized documents, the width (vertical direction) of the paper must be
the same, such as a combination of A4 (portrait) and A3 (landscape), and a
combination of B5 (portrait) and B4 (landscape). For example, if you have a
combination of A4 (portrait) and A3 (landscape), the Z fold is only applied to A3.

„Output Destination/Offset
Allows you to select the output destination tray and offset operation.
z
Offset Stacking
This is displayed if you select [Right Middle Tray] for the output destination.
The offset is a function for slightly offsetting and outputting each paper stack to allow
you to distinguish the separations. You can specify by set, job, specified number of
pages, or specified number of copies for a paper stack.

122
 Output Format

Paper Size and Stapling Position

z Finisher C/Finisher C w/Booklet

1 Top
1 Staple 2 Staples 2 Top 2 Right
Right
A4 , B5 ,
8 x 10" , Report Report Report Report

Report

Report

Report
8.5 x 11" ,
16K
A4, 8 x 10", *
Report Report
8.5 x 11",
8.5 x 13",
*
8.5 x 14"
Report

Report

Report
Report Report
A3, B4,

Copy
Report Report
11 x 17", 8K

3
Report

Report

* The staple orientation displayed on the touch screen differs from the actual orientation of the staple. Copies are
stapled in the orientation shown in the above table.

123
 3 Copy

z
D-Finisher with Booklet Maker

1 Top
1 Staple 2 Staples 2 Top 2 Right
Right
A4
Report Report

Report

Report
Report Report

Report
B5 , * *
8 x 10" , Report Report

Report

Report
8.5 x 11" ,
16K
A3
Report Report
Report

Report
Copy

Report
Report Report
A4, B4, *
3
Report Report
8.5 x 11",
8.5 x 13",
*
8.5 x 14",
Report

Report

11 x 17", 8K

1 Right
1 Left Center 1 Top Center
Center
A4 , B5 ,
8 x 10" , Report Report
Report

8.5 x 11" ,
16K
A4, A3, B4,
8.5 x 11",
Report

Report Report
8.5 x 13",
8.5 x 14",
11 x 17", 8K

* The staple orientation displayed on the touch screen differs from the actual orientation of the staple. Copies are
stapled in the orientation shown in the above table.

124
 Output Format

Paper Size and Punching Position

z Finisher C/Finisher C w/Booklet

2 / 3*
2 / 3* 2 / 3*
Holes
Holes Holes Top
Right
A4 , B5 , 8.5 x 11" , 16K
Report Report

Report
A3, B4, 11 x 17", 8K

Report
Report Report

Copy
* 3 Hole Punch Unit (for C-Finisher) is necessary.
z
D-Finisher with Booklet Maker

2 / 3* / 4 2 / 3* / 4
2 / 3* / 4 3
Holes
Holes Holes Top
Right
A4 , B5 , 8.5 x 11" , 16K
Report Report

Report

A4, A3, B4, 8.5 x 14", 11 x 17", 8K

Report

Report Report

* US 2/3 Hole Punch Kit for D2-Finisher is necessary.

125
 3 Copy

ID Card Copying (Copying Both Sides of an ID Card)

This feature allows you to copy both sides of a small undetectable original, such as an
ID card, onto one side of paper.

1 Specify the orientation of the document in

[Original Orientation] on the [Layout
Adjustment] screen.

2 Place a document against the top left edge

of the document glass, and close the cover.
Copy

Important • Use the document glass when copying.

The document feeder is not available for
3 this feature.
• Specify the original’s orientation correctly.
• Place the card slightly away from the top-
left corner of the document glass so that
the whole image can be captured.
For the document orientations, refer to "Original
Orientation (Specifying the Orientation of Loaded
Documents)" (P.95)".
3 Select [ID Card Copying].
4 Select [On].

„Off
Disables ID card copying.

„On
Enables ID card copying.

126
 Job Assembly

Job Assembly

On the [Job Assembly] screen, you can configure features such as Build Job and
Sample Set. The following shows the reference section for each feature.
Build Job (Processing Documents Scanned with Different Settings as One Job) ................... 127
Sample Job (Checking the Finished Output of the Copy)........................................................ 131
Combine Original Sets (Adding Originals).............................................................................. 132
Delete Outside/Delete Inside (Deleting Outside or Inside of the Selected Area) .................... 134
Stored Programming (Calling a Stored Program for Build Job).............................................. 135

1 On the [All Services] screen, select [Copy].

2 Select the [Job Assembly] tab, and then
select a feature on the [Job Assembly]
screen.

Copy
3

Build Job (Processing Documents Scanned with Different Settings as

One Job)
This feature allows you to apply different copy settings to each document page or each
document stack, and then outputs the copies as one job.

1 Select [Build Job].

2 Select [Build Job On].
3 Select the desired print settings.
Note • Select [ ] to return to the previous
screen or [ ] to move to the next screen.

„Build Job Off

Build Job is not applied.

„Build Job On
Build Job is applied. The feature buttons appear. Set any item if necessary.
Important • The features set here cannot be canceled or changed while the machine performs a copy
job.
For features available in Build Job, refer to "Features that can be set in Build Job" (P.127).

Features that can be set in Build Job

„Copy Output
For information on the feature, refer to "Copy Output (Specifying Finishing Options)" (P.120).

127
 3 Copy

„Booklet Creation
For information on the feature, refer to "Booklet Creation (Creating a Booklet)" (P.98).

„Covers
Important • The machine does not copy on a cover when using the Build Job feature.
For information on the feature, refer to "Covers (Attaching Covers to Copies)" (P.101).

„Annotations
For information on the feature, refer to "Annotations (Adding a Comment / a Date / Page Numbers to
Copies)" (P.107).

„Segment Separators
For information on the feature, refer to "[Segment Separators] Screen" (P.129).

„Watermark
For information about the feature, refer to "Watermark (Printing Control Numbers on the Background of
Copy

Copies)" (P.113).

3 „Secure Watermark
For information about the feature, refer to "Secure Watermark (Managing Document Security)" (P.116).

„Face Up/Down Output

For information about the feature, refer to "Face Up/Down Output (Specifying Face Up or Down)"
(P.118).

[Copy Job] screen

The following describes the screen that appears while the Build Job is being executed.

„Change Settings...
Displays the [Copy] screen allowing you to change the settings. After changing the
settings as necessary, press the <Start> button on the control panel to start scanning
of the document. If you want to return to the previous screen, press the < # > button.
When using a stored program for Build Job
While the machine makes copies using the Build Job feature, you can use a stored
program.
1) Select [Change Settings...].
2) Select the [Job Assembly] tab.
3) Select [Stored Programming].
4) Select the number of the stored program that contains the features you wish to use.
For information on how to register a stored program, refer to "Registering Stored Programs for Build
Job" (P.291).

128
 Job Assembly

„Chapter Start...
Displays the [Build Job - Chapter Start] screen.
Refer to "[Build Job - Chapter Start] Screen" (P.130).

„Insert Separators...
Displays the [Segment Separators] screen.
Refer to "[Segment Separators] Screen" (P.129).

„Change Quantity...
Displays the [Change Quantity] screen. Enter a new quantity using the numeric
keypad.

„Cancel
The document data stored by the Build Job feature is cleared and the job is cancelled.
Note • The same operation is performed if you press the <C (Clear)> or <Clear All> button on the

Copy
control panel.
• While scanning the loaded document, [Stop] is displayed. Select [Stop] to pause scanning.
Select [Start] in the touch screen, or press the <Start> button on the control panel to resume
scanning.
3
„Last Original
Select this to end scanning of documents. The build job starts.

„Next Original
Select this when you have another document. This item is selected when using the
Build Job feature.

„Start
When loading the next document and select [Start], the next documents are scanned.
Note • The same operation is performed if you press the <Start> button on the control panel.

„Sample Job
When making multiple sets of copies, you can print a sample set to check the finished
output and then print the remaining copy sets. You can select to continue or cancel the
job after the confirmation.

[Segment Separators] Screen

You can insert a sheet of paper as a separator in between each stack of documents.
You can specify the number of separators to insert within the range of 1 to 99 as
necessary.
Note • You can specify different settings for each stack of documents. If you do not specify
particular settings for each stack of documents, the previously specified settings are applied.

1 Select any item.

2 Select [ ]/[ ] or use the numeric keypad to
enter the number of separators to insert.

„No Separators
The machine does not insert any separators.

129
 3 Copy

„Blank Separators
The machine inserts blank separators.
Select this feature, load documents, and press the <Start> button. The blank
separators are inserted.

„1 Sided Separators Side 1 Only

A first page of the loaded documents is copied on the front side of a separator, and the
rest of pages are copied on the paper other than a separator.
When using [Multiple-Up], the number of pages (2 pages, 4 pages, or 8 pages) that you
selected to copy onto one side of a single sheet, starting from the first page of the
loaded documents, are copied onto the front page of a separator.
When loading a single sheet document, the document is copied onto a separator.

„1 Sided Separators Side 2 Only

A first page of the loaded documents is copied on the back side of a separator, and the
Copy

rest of pages are copied on the paper other than a separator.

When using [Multiple-Up], the number of pages (2 pages, 4 pages, 8 pages) that you
selected to copy onto one side of a single sheet, starting from the first page of the
3 loaded documents, are copied onto the back side of a separator.
When loading a single sheet document, the document is copied onto a separator.

„2 Sided Separators
First two pages of the loaded documents are copied onto each side of a separator, and
the rest of pages starting from the third page are copied onto the paper other than a
separator.
When using [Multiple-Up], the number of pages (2 pages, 4 pages, 8 pages) that you
selected to copy onto one side of a single sheet, starting from the first page of the
loaded documents, are copied onto each side of a separator.
When loading two-sheet documents, both sheets are copied onto each side of a
separator.
Note • When you have two separate documents, a single sheet document and multiple sheet
documents, if you want to copy this single sheet document and the first page of the multiple
sheet documents onto each side of a separator, when loading the multiple sheet documents,
select [No Separators] under [Segment Separators]. If you do not select [No Separators], the
machine processes these two documents separately under different separator settings, the
single-sheet document is copied onto a separator, and the first page (or first two page) of the
multiple sheet documents is copied onto another separator.

„Segment Separator Tray

You can select the tray, which is loaded with paper to be used as a separator.
When [5] is selected, the [Tray 5] screen appears. For more information, refer to "[Tray 5] Screen"
(P.73).

„Separator Quantity
When you select [Blank Separators], the number of separators can be set from 1 to 99.

[Build Job - Chapter Start] Screen

You can set the chapter start.

1 Select any item.

„Off
The next stack of documents is copied after the previous stack.

130
 Job Assembly

„On
The next stack of documents is copied from Side 1 of a new sheet of paper.

„Multiple-Up - New Page

When [Multiple-Up] is marked, even if all documents are divided for every chapter
before all of them are assembled in [Multiple-Up] feature, the next stack of document
is copied from Side 2 of the paper.

Sample Job (Checking the Finished Output of the Copy)

When making multiple sets of copies, you can print a sample set to check the finished
output and then print the remaining copy sets. You can select to continue or cancel the
job after the confirmation. The number of sets to be copied can also be changed. The
sample copy is included in the total number of sets.
Note • After a sample set is output, the remaining sets will automatically be output if the machine is

Copy
left uninstructed for the period specified under [Auto Job Release]. For details on [Auto Job
Release], refer to "5 Tools" > "Common Service Settings" > "Machine Clock/Timers" > "Auto
Job Release" in the Administrator Guide.

1 Select [Sample Job]. 3

2 Select [Sample Job On].

„Sample Job Off

No sample set is made.

„Sample Job On
A sample set is made.

[Copy Job] screen

The machine pauses and displays the [Copy Job] screen after the sample set is copied.

„Change Settings...
The [Change Settings...] screen is displayed. Uncheck the settings you want to cancel.

131
 3 Copy

„Change Quantity...
The [Change Quantity] screen appears and you can change the number of copies
entered before. Enter a new quantity using the numeric keypad. The new value must
include the number of the sample set that has already been printed. When reducing the
quantity, you cannot enter a number less than the number of copies that have already
been printed.
Note • If you specify "1" for [Change Quantity] and then press the <Start> button, the machine will
not process the job.

„Cancel
The remaining copies are cancelled.

„Start
The remaining copies are made.
Note • The same operation is performed if you press the <Start> button on the control panel.
Copy

Combine Original Sets (Adding Originals)

3 Use this feature when you copy a document that has too many pages to be loaded into
the document feeder at one time, or when you scan each document page using the
document glass and have the machine process the pages as one job.
[Next Original] is usually displayed while scanning documents with the document
feeder is always selected in this mode. In addition, when using the document glass to
scan documents, [Next Original] is also selected during scanning. If [Copy Output] is
set to [Auto], the output is automatically sorted.
When all documents have been scanned, select [Last Original].
Note • After the first original set is copied, the screen will automatically return to the previous
display if the machine is left unused for the period specified under [Auto Clear]. For details
on [Auto Job Release], refer to "5 Tools" > "Common Service Settings" > "Machine Clock/
Timers" > "Auto Job Release" in the Administrator Guide.

1 Select [Combine Original Sets].

2 Select [On].

„Off
Disables this feature.

„On
Enables this feature.

„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note • If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.

132
 Job Assembly

z
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.

[Copy Job] screen

The [Copy Job] screen is displayed when copying begins.

Copy
3
„Cancel
The document data stored by [Combine Original Sets] is cleared and the copying is
cancelled.
Note • The same operation is performed if you press the <C> button or <Clear All> button on the
control panel.

„Last Original
Select this to end scanning documents.

„Next Original
Select this when you have more documents to copy. This button is activated when the
[Combine Original Sets] feature is used.

„Start
Load the next document, and select [Start] to start scanning.
Note • The same operation is performed if you press the <Start> button on the control panel.

133
 3 Copy

Delete Outside/Delete Inside

(Deleting Outside or Inside of the Selected Area)
This feature allows you specify the area to be deleted from a document image. 3 areas
can be specified.

1 Select [Delete Outside/Delete Inside].

2 Select any item.

„Off
No area is deleted.

„Delete Outside
Copy

Deletes the outside of the selected area.

„Delete Inside
3 Deletes the inside of the selected area.

„Area Settings
Displays the [Delete Outside/Delete Inside - Area 1 (Area 2 or Area 3)] screen. You can
set up to 3 areas.
Refer to "[Delete Outside/Delete Inside - Area 1 (Area 2 or Area 3)] Screen" (P.135).

„Originals
When the original document is a 2-sided document, specify from which side the
specified area is to be deleted.
z
Both Sides
Applies the settings to both sides of the document.
z
Side 1 Only
Applies the settings to side 1 of the document.
z
Side 2 Only
Applies the settings to side 2 of the document.

„Original Orientation
Allows you to specify the orientation of the document to have the machine identify the
top of the document.
Note • If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
z
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
Sideways Images
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.

134
 Job Assembly

[Delete Outside/Delete Inside - Area 1 (Area 2 or Area 3)] Screen

Set the area to be deleted. The area is defined by the rectangle formed between the
points X1,Y1 and X2,Y2. The origin point is the top-right corner of a document.
You can specify a value within the range of 0 to 432 mm for the width (X) and the length
(Y) in 1 mm increments.
Note • Specify the 2 coordinates from the top right corner of the document.
• When specifying multiple areas, the specified areas can overlap each other.
• When [Reduce/Enlarge] is enabled, the specified area will be reduced/enlarged accordingly.

1 Select [Area 1], [Area 2], or [Area 3].

2 Enter the value for X1 into [X1] using the
numeric keypad, and select [Save].
3 Enter the value for Y1 into [Y1] using the
numeric keypad, and select [Save].

Copy
4 Enter the value for X2 into [X2] using the
numeric keypad, and select [Save].
5 Enter the value for Y2 into [Y2] using the
numeric keypad, and select [Save].
3
Note • If all of [X1], [Y1], [X2], and [Y2] are set to [0], the area will be invalid. If no other area is
specified, the Delete Outside/Delete Inside feature cannot be used.
• If you select <C> button, the value is cleared.

„Clear Area 1 (Area 2 or Area 3)

Clears all the values set for Area 1 (Area 2 or Area 3).

Stored Programming (Calling a Stored Program for Build Job)

This feature allows you to call a stored program for build job.
For information on this feature, refer to "Calling a Stored Program for Build Job" (P.295).

135
4 Fax

This chapter describes the basic fax procedures and the fax features provided
by the machine.
z
Fax Procedure ..........................................................................................138
z Operations during Faxing .........................................................................145
z About Internet Fax ....................................................................................147
z
About Server Fax......................................................................................155
z
Fax/Internet Fax........................................................................................157
z
Layout Adjustment ....................................................................................168
z
Fax/Internet Fax Options ..........................................................................172
z More Options ............................................................................................188
z Broadcast..................................................................................................193
z
Receiving Faxes .......................................................................................201
z
Facsimile Information Services.................................................................204
Note • The fax features are not available for some models. An optional package is
necessary. For more information, contact our Customer Support Center.
• LINE 2 (line 2) and LINE 4 (line 4) are optional.
 4 Fax

Fax Procedure

This section describes the basic fax operations. The following shows the fax flow and
reference sections.
Step 1 Loading Documents .......................................................................................................138
Step 2 Selecting Features ..........................................................................................................140
Step 3 Specifying Destinations .................................................................................................141
Step 4 Starting the Fax Job .......................................................................................................142
Step 5 Confirming the Fax Job in Job Status ............................................................................143

Step 1 Loading Documents

There are two methods for loading documents:

„Document Feeder
z Single sheet
Fax

z Multiple sheets

4 „Document Glass
z Single sheet
z
Bound documents, such as books

Document Feeder
The document feeder supports single and multiple sheet documents with sizes from
139.7 x 210 mm (A5, A5 , 5.5 x 8.5 inches, 5.5 x 8.5 inches ) to 297 x 432 mm (A3,
11 x 17 inches).
The document feeder automatically detects documents of standard-size widths.
Note • The standard document sizes that can be detected automatically depend on the [Paper Size
Settings] in the System Administration mode. For information on the paper size settings,
refer to "5 Tools" > "Common Service Settings" > "Other Settings" > "Paper Size Settings" in
the Administrator Guide
The sizes on the left are detected as the sizes shown on the right.
z 8-inch width document J B5 width document
z 10-inch width document J B4 width document
The document feeder accepts the following number of sheets.

Number of
Document Type (Weight)
Sheets
Lightweight paper (38 - 49 gsm) 250 sheets
Plain paper (50 - 80 gsm) 250 sheets
Heavyweight paper (81 - 128 gsm) 150 sheets
Heavyweight paper (129 - 200 gsm) 100 sheets

Important • To avoid paper jams, use the document glass for folded, creased, patched, curled, or back
carbon documents.
• 2-sided scanning of lightweight paper (38 - 48 gsm) is not supported.
For information on faxing mixed sized documents, refer to "Mixed Sized Originals (Scanning Different
Size Documents Simultaneously)" (P.169).

138
 Fax Procedure

1 Remove any paper clips and staples before

loading the document.
2 Adjust the movable document guides to
match the size of the document loaded.
Note • When loading a large document such as
A3, open the document stopper
rightward.
Document stopper

3 Place the document (the front side of 2-sided Indicator

document) face up in the center of the
document feeder.
Note • The indicator lights up when the
document is loaded correctly.
• When documents are loaded into the
document feeder, the document feeder
tray lifts up. The timing of the lift can be
programmed in [System Settings]. For
more information, refer to "5 Tools" >

Fax
"Common Service Settings" > "Other
Settings" > "Document Feeder Tray Elevation" in the Administrator Guide.

Document Glass 4
The document glass supports a single sheet, a book, or other similar documents from
15 x 15 mm up to 297 x 432 mm (A3, 11 x 17").
Important • After using the document glass, close the document cover.
The document glass automatically detects standard size documents.
Note • The standard document sizes that can be detected automatically depend on the [Paper Size
Settings] in the System Administration mode. For information on the paper size settings,
refer to "5 Tools" > "Common Service Settings" > "Other Settings" > "Paper Size Settings" in
the Administrator Guide

CAUTION
Do not apply excessive force to hold thick document on the document glass. It may
break the glass and cause injuries.

1 Open the document cover.

Important • Ensure that a screen is displayed on the
control panel, and then load a document.
If a document is loaded before a screen is
displayed, the machine may not properly
detect the document size.

139
 4 Fax

2 Place the document face down, and align it

against the top left corner of the document
glass.
3 Close the document cover.
Note • When a standard size document is placed
on the document glass, the size of the
document is displayed in the message
area.

Step 2 Selecting Features

You can select the Fax or Internet Fax feature, or the Server Fax feature on the [All
Services] screen.
Important • The fax and Internet Fax features are not available while the Server Fax feature is enabled.
Note • Features displayed may vary depending on the model of your machine.
• When the Authentication or Account Administration feature is used, a user ID and passcode
may be required. Ask your system administrator for the user ID and passcode.
Fax

1 Press the <All Services> button.

4 1 2 3

4 5 6

7 8 9

0 #

<All Services> button

2 Select [Fax/Internet Fax].

3 If the previous settings still remain, press the

<Clear All> button.
1 2 3

4 5 6

7 8 9

0 #

<Clear All> button

140
 Fax Procedure

4 Select each tab, and configure features as

necessary.
When you press the <Energy Saver> button while
configuring the features, you can select whether to use
the feature that skips 2-sided blank pages. For details,
refer to "2 Sided (Skip Blank Pages)" (P.165).

The following shows the reference section for

each tab.
"Fax/Internet Fax" (P.157)
"Layout Adjustment" (P.168)
"Fax/Internet Fax Options" (P.172)
"More Options" (P.188)

Step 3 Specifying Destinations

Fax
Three methods are available to specify recipients: by phone number, by address
number, and by group dial number. The following shows input methods supported by
each method. 4
One Touch
Numeric Keypad Address Book
buttons

Phone Number O X X

4 digits
(0001 to 2000)
Address Number 3 digits + ∗ From the list tab and
4 digits (0001 to 0070)
(Speed Dialing) (nnn0 to nnn9) index
2 digits + ∗
(nn00 to nn99)

Group Dial Number # + 2 digits X O

O: Available X: Not available

Important • When using the Server Fax feature, you cannot specify address numbers using the numeric
keypad or use one-touch buttons.
You can specify multiple recipients (Broadcast Send) using the above methods. You
can also use a combination of the methods.
If the same recipient was specified for several pending documents, you can send the
documents with a single phone call. This feature is referred to as Batch Send. Note that
you cannot use Batch Send with Broadcast Send, Relay Broadcast, Remote Folder,
and Delay Start when prior to the specified time. When using a redial, resend, or
delayed start send transmission job, or authentication feature, to send to the same
address from different users, then Batch Send is not possible.
Important • Confirm the recipient before sending a fax.
For information on Broadcast Send, "Broadcast Send (Transmitting to Multiple Recipients)" (P.193).
This section describes how to enter a phone number with the numeric keypad.

141
 4 Fax

1 Enter a fax number using the numeric

keypad.
1 2 3

4 5 6

7 8 9

0 #

Numeric keypad

2 To specify multiple recipients, select [+ Add]

on the touch screen.
Note • If you enter an incorrect value, press the
<C> button and enter the correct value.
• Depending on the settings, a screen to re-
enter the recipient may be displayed after
you specify the recipient and then select
[+ Add] on the touch screen. In such
case, re-enter the recipient.
Fax

For information on specifying a fax number using the

4 address book, refer to "Specifying a Destination Using

the Address Book" (P.159).
For information on specifying a fax number using the speed dialing, refer to "Speed Dialing (Specifying
a Destination Using an Address Number)" (P.160).
For information on specifying a fax number using one touch buttons, refer to "Specifying a Destination
using a One Touch Button" (P.161).
For information on the Internet Fax, refer to "About Internet Fax" (P.147).

Step 4 Starting the Fax Job

The following explains the procedure to start a fax job.

1 Press the <Start> button.

Important • If the document has been set in the
document feeder, do not hold down the 1 2 3

document while it is being conveyed. 4 5 6

• Fax cannot be sent if a copy protection 7 8 9
code is detected.
0 #
Note • Depending on the settings, the screen to
C
re-enter the recipient may be displayed
after pressing the <Start> button. In this
case, re-enter the recipient. <Start> button
• If a problem occurs, an error message
appears in the touch screen. Solve the
problem in accordance with the message.

„If you have more documents

If you have more documents to fax, select [Next Original] on the touch screen while the
current document is being scanned. This allows you to send the documents as one set
of data.

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 Fax Procedure

2 While documents are being scanned, select

[Next Original].
Note • When using the document feeder, load
the next document after the machine has
finished scanning the first document.
• When the above screen is displayed and
no operation is performed for a certain
period of time, the machine automatically
assumes that there are no more
documents.
• You can change the scan settings of the
next document by selecting [Resolution],
[Original Size] and [Lighten/Darken] displayed after selecting [Next Original].
3 Load the next document.

Fax
4
4 Press the <Start> button.
If you have more documents, repeat Steps 3 and 4.
5 When all documents have been scanned,
select [Last Original].

Step 5 Confirming the Fax Job in Job Status

The following explains the procedure to confirm the status of the faxed job.

1 Press the <Job Status> button.

1 2 3

4 5 6

7 8 9

0 #

<Job Status> button

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 4 Fax

2 Confirm the job status.

Note • Select [ ] to return to the previous
screen or [ ] to move to the next screen.

„If undelivered documents exist

You can confirm undelivered documents in
the [Job Status] screen or [Job Status/Activity
Report] screen.
For information on how to send or delete undelivered documents, refer to "Undelivered Faxes" (P.328).
Fax

144
 Operations during Faxing

Operations during Faxing

The following describes the available operations during faxing. The following shows the
reference section for each feature.
Stopping the Fax Job ................................................................................................................ 145
Changing the Scan Settings...................................................................................................... 146

Stopping the Fax Job

To cancel scanning a fax document, follow the procedure below.

1 Press either [Stop] on the touch screen or

the <Stop> button on the control panel.
1 2 3

4 5 6

7 8 9

Fax
0 #

<Stop> button
4

2 Select [Delete].

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 4 Fax

„If the screen shown in Step 2 does not appear even after you press the <Stop>
button on the control panel:

1 Press the <Job Status> button.

1 2 3

4 5 6

7 8 9

0 #

<Job Status> button

2 Select the job to cancel, and then select

[Cancel].
Fax

4
Changing the Scan Settings
You can change the scan settings while scanning the document.

1 Select [Next Original].

2 Set [Resolution], [Original Size], and

[Lighten/Darken].
For each setting, refer to "Resolution (Specifying the
Scanning Resolution)" (P.166), "Original Size
(Specifying the Scan Size for the Original)" (P.168),
or "Lighten/Darken (Adjusting Fax Density)" (P.164).

3 Press the <Start> button.

146
 About Internet Fax

About Internet Fax

Unlike general fax communications using public phone lines, Internet Fax uses
corporate intranets and the Internet to send or receive scan documents as e-mail
attachments.
Because Internet Fax uses existing corporate intranets and the Internet, the
transmission is less expensive than general fax transmission. By using a fax gateway,
the machine can also communicate with fax machines that do not support the Internet
Fax feature.
Note • This feature is not available for some models. To use the feature, an optional package is
necessary. For more information, contact our Customer Support Center.
For information on a fax gateway, refer to "Sending an Internet Fax to normal fax machines via a relay
station" (P.152).
For information on how to connect the machine to a network and configure the network environment,
refer to "5 Tools" > "Connectivity & Network Setup" in the Administrator Guide, and the manual
contained in the CD-ROM on the Driver CD Kit.

Fax
Internet Fax Overview
The following describes the Internet Fax features of the machine.
4
Sending Internet Fax
The Internet Fax feature allows you to send documents scanned by the machine as
TIFF-format attachments to Internet Fax-compatible machines.
Important • The TIFF file profiles that can be processed differ depending on the Internet Fax-compatible
machine of the recipient. Confirm the profile that can be processed by the recipient's Internet
Fax-compatible machine before specifying a profile. For more information, refer to "Sending
Internet Fax" (P.149)". For profiles, refer to "Internet Fax Profile (Specifying Internet Fax
Profiles)" (P.186).
• If a document is sent to a computer using the Internet Fax feature, it cannot be opened in
some cases. When you send a document to a computer, therefore, using the Scan-to-E-mail
feature is recommended.

„Using Direct Internet Fax feature

An Internet Fax can be sent directly to the Internet Fax-compatible machines without
going through the SMTP server.
You can switch between Internet Fax and Direct Internet Fax in the System Administration mode. For
more information, refer to "5 Tools" > "Fax Service Settings" > "Internet Fax Control" > "Internet Fax
Path" in the Administrator Guide.

„Registering e-mail addresses in address numbers

Once you register a recipient's e-mail address in an address number, you do not need
to enter the e-mail address each time you send Internet Fax to the recipient.
Note • To address numbers, you can also register the Internet Fax profile and other settings
required for transmission.
For information on how to register e-mail addresses, refer to "5 Tools" > "Setup" > "Add Address Book
Entry" in the Administrator Guide.

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 4 Fax

„Using the Broadcast Send feature

An Internet Fax can be sent to multiple destinations by specifying multiple e-mail
addresses. Also, you can mix normal fax recipients and Internet Fax recipients to send
a broadcast transmission for fax and Internet Fax.
For information on how to specify recipients, refer to "Step 3 Specifying Destinations" (P.141) and
"Specifying a Destination Using the Address Book" (P.159).

„Forwarding files stored in folders

By enabling the forwarding feature and registering a forwarding e-mail address for a
folder beforehand, the faxes stored in the folder are automatically forwarded to the
specified computer. The user, therefore, does not need to walk up to the machine to
pick up the faxes.
For more information, refer to "Forwarding Files Stored in a Folder" (P.153).

„Sending an Internet Fax to normal fax machines via a relay station

By specifying mail addresses in a specific format, you can send faxes from the machine
on the network via an Internet Fax-compatible machine (fax gateway) to fax machines
that do not support the Internet Fax feature.
Important • This feature is available only when the e-mail reception method on the fax gateway is set to
Fax

SMTP.
For more information, refer to "Sending an Internet Fax to normal fax machines via a relay station"
4 (P.152).

„Precautions when sending Internet Fax

The message "Doc. Sent" displayed on the [Job Status] screen of the machine, the Job
History Report, and the Transmission Report indicates that the transmission to the
SMTP server configured on the machine has been successful. The Internet Fax
transmission to the recipient may not complete if there is a problem on the Internet. In
such case, the machine will not be notified of such transmission error. After sending an
important e-mail, we suggest you to confirm it is received, such as by calling the
recipient.
Note • You can receive a transmission result e-mail if you set Read Receipts (MDN)/Delivery
Receipts (DSN) when transmitting. For more information, refer to "Acknowledgement Report
(Confirming Transmission Results)" (P.172).

Receiving Internet Fax (Printing Internet Fax)

The machine automatically prints Internet Fax documents that are sent by e-mail from
an Internet Fax-compatible machine.
Note • The following TIFF file format and profiles are available for e-mail reception.
File format: TIFF-FX (RFC2301) Profile: TIFF-S, TIFF-F, TIFF-J, and TIFF-C. If an
unsupported profile is received, the machine may not be able to print the file. For more
information, refer to "Receiving Internet Fax" (P.150).

Restrictions on the E-mail Server

Depending on the system environment, such as restrictions on the e-mail server, large-
size e-mails cannot be sent or received. Before you set the data-split feature, therefore,
check the system environments of the sending and receiving ends.
If data is split into multiple data but each data size is still too large, change the image
quality or resolution of each data to make its size even smaller.

148
 About Internet Fax

Features Unavailable for Sending Internet Fax

The following features are available for regular fax transmission, but are not available
for Internet Fax transmission.

Screen Features
Fax/Internet Fax Options Starting Rate
Priority Send
Delay Start
Cover Page
Recipient Print Sets
F Code
Remote Folder
More Options Remote Polling

If you are using the fax gateway feature, you can set the communication mode and F code. For more
information on the fax gateway feature, refer to "Sending an Internet Fax to normal fax machines via a

Fax
relay station" (P.152).

Sending Internet Fax

4
The following explains the procedure to send Internet Fax.
Important • The CC, BCC, and Reply To features are not available for Internet Fax.
Note • The machine converts documents to the TIFF format and then sends them as e-mail
attachments.

1 Select [Internet Fax].

2 Select [New Recipients].

3 Specify a recipient by entering up to 128
characters with the keyboard displayed in
the touch screen.
Important • If you specify a fax number, the data will
not be sent.
• Use the following methods to specify an
e-mail address for Direct Internet Fax.
- Specify a host name.
@ must be followed by FQDN.
(Example: local-
part@device.domain.com)
- Specify an IP address.
@ must be followed by an IP address with brackets.
(Example: local-part@[192.168.0.101])

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 4 Fax

You can use address numbers, one touch buttons, group dial numbers, or Address Book to specify e-
mail addresses. For more information, refer to "Speed Dialing (Specifying a Destination Using an
Address Number)" (P.160), "Specifying a Destination using a One Touch Button" (P.161), and
"Specifying a Destination Using the Address Book" (P.159).
4 Enter a subject and a message if necessary.
For entering the subject, refer to "Internet Fax Subject (Specifying the Internet Fax Subject)" (P.179).
For entering the contents, refer to "Internet Fax Message (Editing the Internet Fax Mail Contents)"
(P.179).
Note • If the hard disk of the machine becomes full during scanning of a document, a screen
appears to prompt you to select whether to send the job up to the stored pages or to cancel
the job. Choose one of the processes.
• If the hard disk of the machine becomes full during Internet Fax transmission, the
transmission is cancelled and the document data is deleted.
• If TIFF-J is specified for the profile, the recipient's computer may not be able to display the
attached TIFF file properly. In this case, specify the TIFF-S or TIFF-F profile.
• If the destination machine is not the same model as this machine, it may not print data
received from this machine. Check if the destination machine supports the Internet Fax
feature before you send data to it.
• When specifying a destination address from Address Book for Internet Fax, check if the
address contains a domain that is not permitted for use. If this is the case, the address
Fax

cannot be used.

4 Receiving Internet Fax

„Reception method
When the machine receives e-mail from an Internet Fax-compatible machine, the
received document is printed automatically. No specific operations are needed to
receive e-mail.
The machine also accepts e-mails addressed to folders on the machine, such as
"BOX123@myhost.example.com".
For information on the folder, refer to "5 Tools" > "Setup" > "Create Folder" in the Administrator
Guide. For the job flow sheets, refer to "5 Tools" > "Setup" > "Create Job Flow Sheet" in the
Administrator Guide.
Note • If domains for receiving e-mail are restricted by CentreWare Internet Services, you will only
receive Internet Fax from the permitted domains. For information about the domain filter,
refer to "5 Tools" > "Connectivity & Network Setup" > "Outgoing/Incoming E-mail Settings" >
"Domain Filtering" in the Administrator Guide.
• You can confirm the domain setting status in the [Domain Filter List]. For more information,
refer to "4 Machine Status" > "Machine Information" > "Print Reports" in the Administrator
Guide.

„Printing size
Internet Fax documents received on the machine are printed at the same size as the
original documents of the senders.
Note • When [TIFF-S] is selected for the profile, the printing size will be A4.
When the loaded paper is not the same size as the sent document or when the paper
tray used for printing received documents is restricted, the receiving process will be the
same as that for regular faxes.

„Receiving e-mail
Each e-mail header and attachment (TIFF file) of received e-mail will be printed.

150
 About Internet Fax

z
Split documents sent by e-mail
If a document scanned by the machine is split into segments according to the [Max.
No. of Pages for Split Send] setting made with CentreWare Internet Services, each
segment will be treated as individual e-mail and attached with the details of split data.
z
Attachments (TIFF format)
If an unsupported attachment file is received, the file is deleted. You can confirm the
error in the Job History Report.
z
When the folder number is not registered
If the specified folder is not registered, the received data is deleted. You can confirm
the cause of the problem in the Job History Report.
z
Folder operations
If the machine runs out of hard disk space while printing e-mail or storing e-mail to
the folder, the page being processed will be deleted at the point in time when the
machine runs out of hard disk space.

„Restricting incoming e-mail

Fax
The machine can be configured to accept or reject e-mails received from specified
domains. This feature is known as the "Domain Filter". You can register up to 50
domains as permitted or rejected domains.
When receiving an e-mail, the machine check the Domain Filter settings. If the domain
4
is registered as the domain to be rejected, the machine will not receive the e-mail. You
can confirm the result in the [Job History Report]. The job history of any rejected mail
is not stored.
For information about the domain filter, refer to "5 Tools" > "Connectivity & Network Setup" >
"Outgoing/Incoming E-mail Settings" > "Domain Filtering" in the Administrator Guide.

Useful Features

Using an E-mail Address to Send Internet Fax to a Folder

By specifying the e-mail address of a folder on this machine, you can send Internet Fax
from an Internet Fax-compatible machine to the folder.
When Internet Fax data is received, the machine stores it in the target folder and prints
a Folder Report.
This feature is available only if the recipient’s machine can receive e-mail via SMTP. To use this
feature, the recipient’s machine must have a folder that does not have a passcode. For more information,
refer to "5 Tools" > "Setup" > "Create Folder" in the Administrator Guide.

1 Select [Internet Fax].

2 Select any item.

3 Enter the e-mail address of the target folder

in the following format.

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 4 Fax

BOX123 @myhost.example.com

BOX (fixed characters to indicate @ + host name of the Domain name of the receiving
folder) + folder number receiving machine machine

Example Folder number.............................................. 123

(Enter the digits of the folder number to
match those of the recipient)
Host name of the receiving machine............ myhost
Domain name of the receiving machine....... example.com
Important • If the hard disk of the machine becomes full during Internet Fax transmission, the
transmission is cancelled and the document data is deleted.
Note • If the hard disk of the machine becomes full during scanning of a document, a screen
appears to prompt you to select whether to send the job up to the stored pages or to cancel
the job. Choose one of the processes.

Sending an Internet Fax to normal fax machines via a relay station

By specifying e-mail addresses in a specific format, you can send a document to
Fax

regular fax machines (that do not support the Internet Fax feature) via a network.
With this feature, the machine first sends a document to an Internet Fax-compatible
4 machine (fax gateway) by e-mail via the Internet. The e-mail document is then
converted to a fax document on the Internet Fax-compatible machine, and is forwarded
to its destinations. The fax transmission costs can be reduced by locating the fax
gateway and fax machines within an area where the same local rate applies.
Important • This feature is available only when the e-mail reception method on the fax gateway is set to
SMTP.
Note • The e-mail received by the fax gateway is deleted even if the fax was not correctly sent.
• The setting configured in [Starting Rate] of the [Fax/Internet Fax Options] screen is used as
the communication mode from the fax gateway to the destination fax machine.
• Fax forwarding can be restricted by setting [Fax Transfer from Address Book] and [Fax
Transfer Maximum Data Size] in the System Settings.

1 Select [Internet Fax].

2 Select any item.
3 Enter the e-mail address of the target folder
in the following format.

FAX= 0312345678 /T33S=123 @myhost. example.com

FAX= Fax number of /T33S= (fixed @ + host name of Domain

(fixed characters) the recipient characters) and F the machine that name
code (if necessary) converts and sends
the received e-mail
as a fax.

152
 About Internet Fax

Example Fax number .................................................. 0312345678

F code (if necessary).................................... /T33S=123
Host name of the receiving machine ............ myhost
Domain name of the receiving machine ....... example.com

Important • If the hard disk of the machine becomes full during Internet Fax transmission, the
transmission is cancelled and the document data is deleted.
Note • If the hard disk of the machine becomes full during scanning of a document, a screen
appears to prompt you to select whether to send the job up to the stored pages or to cancel
the job. Choose one of the processes.

Forwarding Files Stored in a Folder

The following describes the feature to automatically forward faxes stored in a folder, as
e-mail attachment.
Faxes sent to folders using the fax signal method (proprietary communication
procedures), F Code method or DTMF method, and faxes stored in folders by the Box
Selector feature can be forwarded as e-mail attachments.
Important • This feature can only be used when the mail receiving protocol is SMTP.

Fax
For information on the folder forwarding settings, sending to folders, using the Box Selector to receive
files in a folder, and printing or deleting files received in a folder, refer to "Checking/Operating Files in
a Folder" (P.269)".
For how to set the Folder Selector feature, refer to "5 Tools" > "Fax Service Settings" > "Fax Received 4
Options" in the Administrator Guide.

„Forwarding Internet Fax

The machine can automatically forward faxes received in a folder or faxes stored in a
folder by using the Box Selector feature to the forwarding address specified for the
folder as e-mail.
With this forwarding feature, you can receive Internet Fax documents on your computer
without having to walk up to the machine to pick them up. You can also save paper by
displaying the documents on your computer screen.

„How to forward Internet Fax

The following operations are required for using the forwarding feature of Internet Fax.
z On the machine sending a fax
Sending faxes to the folder using the fax signal method (proprietary communication
procedure), F Code method or DTMF method.
For information on the transmission method, refer to "More Options" (P.188).
z On the machine receiving the fax in a folder and forwarding an Internet Fax
Creating a job flow sheet to specify a forwarding address and then making a link
between the job flow sheet and the folder.
For information on registering a job flow, refer to "Job Flow Sheets" (P.281).
Important • Do not set the address of the machine as the forwarding address.
Note • You can register up to 100 locations.
• [Folder Number] and [Passcode] are required by the sender. Inform the sender of the
settings.
• If the fax you received is a JBIG-compressed image, and if the Internet Fax profile of the
forwarding destination is set to TIFF-F, the image is converted into MH format when
forwarding. Also, if the Internet Fax profile is TIFF-S, the fax image is forwarded as is without
changing the size and resolution settings.
• If the hard disk in the machine becomes full while receiving an Internet Fax, the reception is
cancelled and the partly received file is deleted.

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 4 Fax

• If there is a problem with the data during Internet Fax forwarding, the forwarding is cancelled
and the received document is saved to the folder.
• If forwarding using SMTP fails, the received document is stored in the folder.
• You can confirm the forwarding result in the [Job History Report].
Fax

154
 About Server Fax

About Server Fax

If your machine supports the scan feature, installing the Server Fax Kit (optional) allows
you to use the Fax feature of a Server Fax server.
When your machine does not support the Fax feature and supports the Server Fax
feature only, the Server Fax feature will be enabled automatically.
When your machine supports both the Fax and Server Fax features, manually switch
to the Server Fax feature in System Settings of the System Administration mode.
With this Server Fax feature, you can transfer image data received by the machine to
the Server Fax server and can transfer image data received by the Server Fax server
to the machine via a network based on the settings you made.
The Server Fax feature supports the SMB, FTP, and SMTP protocols.
For information on how to connect the machine to a network and set the network environment, refer to
the Administrator Guide and the manual on the Driver CD Kit CD-ROM.
Important • While the Server Fax feature is enabled, the Fax feature is detected as "not installed" even if
the Fax Kit 2 is installed on the machine. During that time, therefore, fax transmission and
reception are disabled and printed reports show that the machine does not support the Fax
feature.

Fax
Note • The Server Fax service cannot be used together with the Fax service or the Internet Fax
service.
• This feature is not available for some models. An optional package is necessary. For more 4
information, contact our Customer Support Center.

Sending Server Fax

1 Select [Fax] on the [All Services] screen.

2 Use the keyboard to directly enter a
destination, or use Address Book to specify
a destination.
For information on how to use the keyboard, refer to
"Specifying a Destination using the Keyboard Screen"
(P.162).
For information on how to use Address Book, refer to
"Specifying a Destination Using the Address Book"
(P.159).
Important • When the Server Fax feature is used for fax transmission, the attributes other than [Fax
Number], [Recipient Name], and [Index] are ignored in Address Book.

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 4 Fax

Features Unavailable for Sending Server Fax

The following features are available for regular faxes, but are not available for server
faxes.

Screen Features
Fax Resolution*
Transmission Options Priority Send
Cover Page
Recipient Print Sets
Remote Folder
F Code
More Options Remote Polling
Store for Polling
On-hook

* When the SMB or FTP protocol is used, the available options are [Standard] and [Fine (200 dpi)], and
Fax

the resolution of data that is sent to a final destination depends on the resolution setting on the fax server.
When the SMTP protocol is used, the available option is [Fine (200 dpi)] only.
4 The following settings of the Server Fax feature use the values specified under Tools
> System Settings > Scan Mode Settings > Scan Defaults.
z
Background Suppression
z
Lighten/Darken
z Sharpness

Features Available for Sending Server Fax (When SMTP is Used)

When the SMTP protocol is used, the Server Fax feature is compliant with the E-mail
settings configured under System Settings. The following E-mail settings, however, are
not available for the Server Fax feature: [Read Receipts] and [Reply To].

156
 Fax/Internet Fax

Fax/Internet Fax

You can specify recipients in [Fax/Internet Fax]. The following shows the reference
section for each feature.
Internet Fax/Fax (Selecting Internet Fax/Fax) ......................................................................... 157
+ Add (Sending Faxes to Multiple Recipients)........................................................................ 158
Specifying a Destination Using the Address Book .................................................................. 159
Speed Dialing (Specifying a Destination Using an Address Number) .................................... 160
Specifying a Destination using a One Touch Button ............................................................... 161
Specifying a Destination using the Keyboard Screen .............................................................. 162
Specifying a Destination using the Redial Feature .................................................................. 162
Specifying a Line using the Keyboard Screen ......................................................................... 162
Entering Specific Symbols ....................................................................................................... 163
Removing/Confirming a Recipient .......................................................................................... 164
Lighten/Darken (Adjusting Fax Density)................................................................................. 164
2 Sided Scanning (Transmitting 2-sided Originals)................................................................. 165

Fax
Original Type (Selecting the Document Type) ........................................................................ 166
Resolution (Specifying the Scanning Resolution) ................................................................... 166

1 Select [Fax/Internet Fax] on the [All 4

Services] screen.
2 Select a feature on the [Fax/Internet Fax]
screen.

Internet Fax/Fax (Selecting Internet Fax/Fax)

You can switch between Internet Fax and Fax as necessary.
Note • This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.

1 Select [Fax] or [Internet Fax] from the pull-

down menu.

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 4 Fax

+ Add (Sending Faxes to Multiple Recipients)

The Broadcast Send feature allows you to transmit the same document to multiple
recipients with a single operation. There is no need to repeat the same operation for
each recipient.
When an Additional G3 Port 2 (optional) is installed, you can use the extra lines to make
multiple transmissions simultaneously with Broadcast Send.
If you specify Broadcast Send, the machine prints a relay broadcast report/multi-poll
report after the Broadcast Send operation finishes.
Note • For Fax and Internet Fax, the maximum number of recipients that you can specify at one
time is as follows:
Using the numeric keypad only: 200 locations; using address numbers only: 600 locations;
and using both the numeric keypad and address numbers: 600 locations.
For Server Fax, the maximum number of recipients that you can specify at one time is 50.
• The one touch buttons correspond to address numbers 0001 - 0070.
• When using Broadcast Send, [Cover Page] and [Remote Folder] are invalid even if they are
selected on the control panel. If you want to use [Cover Page] and [Remote Folder], set
them when registering each recipient in address numbers.
• You cannot specify [Confirmation Options].
Fax

„Show Fax No. / E-mail Address

When you check the [Show Fax No. / E-mail Address] check box, the recipient’s name
4 will not be displayed in the recipient field.

„Enable Broadcast
To prevent missending a fax to multiple recipients, you can set whether to use
Broadcast Send prior to specifying multiple recipients. Check the [Enable Broadcast]
check box to specify multiple recipients.
[Enable Broadcast] is displayed when [Enabled] is set for [Broadcast Checkbox on 1st Tab]. For more
information on the setting, refer to "5 Tools" > "Fax Service Settings" > "Fax Control" > "Broadcast
Checkbox on 1st Tab" in the Administrator Guide.

1 Select the first recipient.

2 Select [+ Add].
Note • Depending on the settings, the screen to
re-enter the recipient may be displayed
after specifying the recipient and then
selecting [+ Add] on the touch screen. In
that case, re-enter the recipient.

3 Select the next recipient.

4 Repeat Step 2 and Step 3.
5 Press the <Start> button.
6 Select [Yes] on the confirmation screen to start transmission.

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 Fax/Internet Fax

Specifying a Destination Using the Address Book

This section describes how to use the address book to specify recipients.
The address book shows the fax numbers registered to the address numbers.
For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book
Entry" in the Administrator Guide.
Important • When the Server Fax feature is used for fax transmission, the attributes other than [Fax
Number], [Recipient Name], and [Index] are ignored in Address Book.

1 Select [Address Book].

Fax
2 From the pull-down menu of [Address
Books] on the [Fax Address Book] screen, select [List all public entries], [Retrieve fax
entries using index], [List all group entries], or [Search Network] to search for fax 4
numbers.
If you want to specify multiple recipients, specify the recipients one after another.
3 Select a recipient from the list, and select
[Add].
Important • When specifying a destination address
from Address Book for Internet Fax,
check if the address contains a domain
that is not permitted for use. If this is the
case, the address cannot be used.

4 Repeat Steps 2 and 3 as necessary.

Using the Address Book

You can search for the fax numbers of recipients using List All Public Entries, Retrieve
Fax Entries Using, List All Group Entries, and Search Network.
You can set the starting numbers of address numbers in the System Administration mode. For how to
change the settings, refer to "5 Tools" > "Fax Service Settings" > "Screen Defaults" > "Address Book
Speed Dial Default" in the Administrator Guide.

„List All Public Entries

Displays the list of registered recipients.
Select [ ] to return to the previous screen or [ ] to move to the next screen. Select
items you want to set for a recipient, and select [+ Add].

„Retrieve Fax Entries Using Index

Allows you to search for the fax numbers of recipients using texts and numbers
specified when registering address numbers.

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 4 Fax

„List All Group Entries

Allows you to search for the pre-registered group dial numbers.
Select [ ] to return to the previous screen or [ ] to move to the next screen. Select
items that you want to specify for a recipient, and select [Setup].
For more information on how to register groups dial numbers, refer to "5 Tools" > "Setup" > "Create
Fax Group Recipients" in the Administrator Guide.

„Search Network
Allows you to search for fax numbers not in the local address book but the one
registered in a server on a network. Set any items for [Name], [Fax Number], [Custom
Item], and select [Search]. Select items you want to specify for a recipient, and select
[+ Add].

„Go to
Enter the desired speed dial number with the numeric keypad. The corresponding
address appears at the top of the list.

„Details
Select an item of which details you want to check, and select [Details].
Fax

„Chain Dial
4 Allows you to combine the fax numbers registered in one touch button, speed dial, and
address book respectively and the numbers entered using the Numeric Keypad to
specify as one recipient. You do not use the [+ Add] button.

„Show Fax Number / E-mail Address

When you check this box, the names of recipients will not be displayed in the recipient
fields

Speed Dialing (Specifying a Destination Using an Address Number)

You can use address numbers to specify recipients. Register the address numbers for
speed dialing beforehand.
You can use wildcards ("∗" character on the numeric keypad or [∗] on the keyboard
screen) for the last or the last two digits of the address numbers. As shown in the
following examples, you can use wildcards to specify multiple recipients.

z
When using a wildcard for the last digit

Specified Address The number of specified

Input example
Numbers Addresses
000* 0001 - 0009 9
001* 0010 - 0019 10
010* 0100 - 0109 10
100* 1000 - 1009 10

z
When using wildcards for the last two digits

Specified Address The number of specified

Input example
Numbers Addresses
00** 0001 - 0099 99

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 Fax/Internet Fax

Specified Address The number of specified

Input example
Numbers Addresses
01** 0100 - 0199 100
10** 1000 - 1099 100

When you specify address numbers, confirm that the corresponding fax numbers registered in the
machine are correct. For information on how to register address numbers, refer to "5 Tools" > "Setup" >
"Add Address Book Entry" in the Administrator Guide.
Note • The maximum number of recipients that you can specify at one time is as follows:
Dialing with address numbers: 600 locations. Using the numeric keypad in combination with
address numbers: 600 locations.
• When you enter wildcard characters, the machine automatically prepends zeros to make
the number four digits. For example, if you enter "**", the machine displays it as "00**".
• You can use wildcard characters for the last two digits, but cannot use them for the first two
digits. For example, the following are not available: *100, **10, 1*00

1 Press the <Speed Dial> button and enter a

4-digit address number. If the first digit is "0"
or the first two digits are "00", you can omit

Fax
1 2 3

them. Repeat this procedure for each 4 5 6

additional recipient. 7 8

0
9

#
4
C

<Speed Dial> button

Specifying a Destination using a One Touch Button

You can use the one touch buttons to specify recipients. One touch buttons correspond
to the address numbers from 0001 to 0070. For example, when the number you want
to dial is registered to the address number 0001, press one touch button 0001.
For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book
Entry" in the Administrator Guide.
Note • The Full Size Color UI (optional) does not support one touch buttons.

1 Press a one touch button. Confirm that the

recipient (fax number) specified with the one 0001 0002 0003 0016 0017 0018

touch button is displayed on the touch

0004 0005 0006 0019 0020 0021
screen.
0007 0008 0009 0022 0023 0024
Important • When pressing a one touch button, turn
over the one touch panel completely, and 0010 0011 0012 0025 0026 0027

take off your hand from the panel. If you 0013 0014 0015 0028 0029 0030

press a button as you turn over the panel,

address numbers may not be specified
correctly.
• Do not place any objects near the one One touch button
touch buttons, nor spill any liquid over
them.
Note • To specify multiple recipients, press the one touch buttons continuously.
• Turn the one touch button panel over to press the one touch buttons 0031 and above.

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 4 Fax

Specifying a Destination using the Keyboard Screen

You can specify recipients using the keyboard screen.
Important • When transmission to a certain recipient is being prohibited in the System Administration
mode, the [Keyboard] buttons cannot be used.
For details on local terminal information, refer to "5 Tools" > "Fax Service Settings" > "Local Terminal
Information" in the Administrator Guide.

1 Select [New Recipients].

2 Specify a recipient with no more than 128
characters using the keyboard that appears
on the touch screen.

Note • When the Server Fax feature is used, a

destination must be less than 50
characters long. The available characters
are as follows:
0 to 9 Numeric characters
- Pause
Fax

# A starting character for a group number

4 \ A delimiter for private data. Using this character before and after private data
hides the destination string.
S A character for password verification
: DTMF signal
= A character to wait for dial tones
+ Available, but ignored
(Space) Available, but ignored
For more Information, refer to the documentation provided with Server Fax Kit.

3 Press the <Start> button.

Specifying a Destination using the Redial Feature

You can specify recipients using the Redial feature.

1 Select [Redial List...].

2 Select items you want to specify for a
recipient, and select [Close].
3 Press the <Start> button.

Specifying a Line using the Keyboard Screen

You can specify lines using the keyboard screen. When the Additional G3 Port 2
(optional) is installed, you can set the line (port) and send faxes. Local terminal
information can be registered to each line. You can use each line for a different
purpose.
Important • When transmission to a certain recipient is being prohibited in the System Administration
mode, the [Keyboard] buttons cannot be used.

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 Fax/Internet Fax

For how to register local terminal information, refer to "5 Tools" > "Fax Service Settings" > "Local
Terminal Information" in the Administrator Guide.

1 Select [Keyboard].
2 Select [Shift], and then select the buttons in
the following order: [<], [port number], [>],
[recipient’s phone number]

Input example:
When using Line 1:<1>XXXXXXXXXX
3 Press the <Start> button.

Entering Specific Symbols

When specifying a recipient, you can use the following features to enter specific
symbols from the touch screen.

Fax
Feature Button Function Input method
Enter pause - or Use these buttons to Press the <Pause> 4
<Pause> (-) enter a pause. button.
One pause is 3 seconds. (Example)
You can enter pauses of 0-123 ...
6 seconds, 9 seconds, 0--123 ...
etc. by additional button
presses.
Transmit using a S When a password has 1. Select [New
password been set, transmission Recipients] in the
will only start if the [Fax/Internet Fax]
password matches the screen to display the
ID number on the remote keyboard.
terminal. 2. Select [S].
(Example)
0312345678S12345678
Transmit DTMF ! Use to transmit the 1. Select [New
signal DTMF signal. Recipients] in the
[Fax/Internet Fax]
screen to display the
keyboard.
2. Select [More
Characters].
3. Select [!].
(Example)
0311123456!123#

Note • When using the DTMF method, use specific symbols. For information on the DTMF method,
"Remote Folder (Using Remote Folder)" (P.181), and "Broadcast" (P.193).

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 4 Fax

Removing/Confirming a Recipient
You can remove or confirm recipients using the pop-up menu.

1 Select the recipient to be removed or

confirmed from [Address Book/New
Recipients/Redial List].
2 Select any item from the pop-up menu.

„Remove
Removes the recipient.

„Details...
The [Details] screen is displayed. You can confirm recipients or address numbers.
Fax

„Close Menu

4 Hides the pop-up menu.

[Details] Screen
Allows you to confirm recipients.

„Starting Rate
Allows you to select a communication mode
according to the features of a recipient.

Lighten/Darken (Adjusting Fax Density)

You can adjust fax density from seven levels.

1 Use [ ] and [ ] to select a density level.

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 Fax/Internet Fax

2 Sided Scanning (Transmitting 2-sided Originals)

This feature enables you to scan and then transmit both sides of a document
automatically.
Note • The image on the back side of a document is rotated so that it is placed in the same
orientation as the image on the front side.

1 Select a scan option.

„1 Sided
Select this option to scan one side of the
document.

„2 Sided (Head to Head)

Select this option to scan both sides of the
document (Head to Head).

Fax
„2 Sided (Head to Toe)
Select this option to scan both sides of the document (Head to Toe).
4
„More...
The [2 Sided Scanning] screen is displayed.
"[2 Sided Scanning] Screen" (P.165).

[2 Sided Scanning] Screen

1 Select whether the document is one-sided or

two-sided. If [2 Sided] is selected, also select
the orientation of the document.

„1 Sided
Select this option to scan one side of the
document.

„2 Sided
Select this option to scan both sides of the document.

„2 Sided (First Page 1 Sided)

Select this option to scan the front side of the first page and both sides of the remaining
pages. Use this item when the back side of the first page is blank.

„2 Sided (Skip Blank Pages)

Select this option to scan only the document pages that are not blank. You can send
documents without concerning for which side is the front.
Note • When [2 Sided - Skip Blank] is selected, the settings change as follows:
[Original Type] : [Text]
[Lighten / Darken] : [Normal]
[Reduce/Enlarge] : [100%]
• You can switch [Skip Blank Pages] by pressing the <Energy Saver> button while fax
features are being set.

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 4 Fax

[2 Sided - Skip Blank] appears when [Skip Blank] is set to [Enabled]. For information on the settings,
refer to "5 Tools" > "Fax Service Settings" > "Fax Control" > "Skip Blank Pages" in the Administrator
Guide.

„Originals
Select [Head to Head] when both sides of the documents are in the same orientation.
Select [Head to Toe] when the front and back sides of the documents are in opposite
orientations.

Original Type (Selecting the Document Type)

This feature allows you to select the type of the original document, such as text and
photo documents.

1 Select the original type.

Fax

4 „Text
Select this item when transmitting a
document that contains only text.

„Photo & Text

Select this item when transmitting a document that contains both text and photos. The
machine automatically distinguishes the text and photo areas and sets the appropriate
image quality for each area of the document.

„Photo
Select this item when transmitting documents that contain only photos.
Note • If reduced in size, the scan documents may have stripes in their photo areas.

Resolution (Specifying the Scanning Resolution)

You can set the resolution for the documents to be scanned.
Note • The machine scans a document at the specified resolution, but if the machine of the
recipient does not support the resolution, the machine automatically changes the resolution
to one supported by the recipient's machine and there is a corresponding loss in quality.
• The higher the resolution, the lower the transmission speed. Usually, we recommend using
[Superfine (400dpi)] or lower.
• Only [Fine (200dpi)] is available for the Server Fax feature.
The resolution can be set individually for each address number. For information on how to register
address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide.

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 Fax/Internet Fax

1 Select the resolution.

„Standard (200 x 100dpi)

Select this item when transmitting standard
documents.
(Approx. 200 x 100 pels/25.4 mm)

„Fine (200dpi)
Select this item when transmitting documents with small text or detailed images.
(Approx. 200 x 200 pels/25.4 mm)

„Superfine (400dpi)
Select this item when transmitting documents with fine images.
(400 x 400 pels/25.4 mm)

Fax
„Superfine (600dpi)
Select this item when transmitting documents with extremely fine images. 4
(600 x 600 pels/25.4 mm)

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 4 Fax

Layout Adjustment

On the [Layout Adjustment] screen, you can configure features for scanning
documents. The following shows the reference section for each feature.
2 Sided Scanning (Transmitting 2-sided Originals)..................................................................168
Original Size (Specifying the Scan Size for the Original) ........................................................168
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) .......................169
Book Faxing (Scanning Facing Pages onto Separate Sheets)...................................................170
Reduce/Enlarge (Specifying a Scan Ratio)...............................................................................171

1 Select [Fax/Internet Fax] on the [All

Services] screen.
2 Select the [Layout Adjustment] tab, and then
select a feature on the [Layout Adjustment]
screen.
Fax

4
2 Sided Scanning (Transmitting 2-sided Originals)
This feature is the same as [2 Sided Scanning] on the [Fax/Internet Fax] tab. For information on [Fax/
Internet Fax], refer to "2 Sided Scanning (Transmitting 2-sided Originals)" (P.165).

Original Size (Specifying the Scan Size for the Original)

This feature allows you to set the scan size for fax transmission.
The machine scans the document at the size you specify, regardless of the original
size. You can add margins, or delete unwanted margins using this feature.
The default values for buttons other than the [Auto Size Detect] button can be changed in the System
Administration mode. For information on how to change the default values, refer to "5 Tools" > "Fax
Service Settings" > "Original Size Defaults" in the Administrator Guide.

1 Select [Original Size] on the [Layout

Adjustment] screen.
2 Select the desired scan size.

„Auto Detect
Detects the document size automatically.

Document Feeder Document Glass

Auto-detectable B5 , B4, A5 , A4, A4 , B6, B6 ,B5, B5 , B4, A6,

Document size A3, 8.5 x 11" A5, A5 , A4, A4 , A3,
8.5 x 11" , 8.5 x 13", 8.5 x
14"

168
 Layout Adjustment

Note • When a document size cannot be detected automatically, a message appears prompting
you to enter the document size.
Sizes that can be detected automatically vary depending on the settings made on "Paper Size Settings" in
the System Administration mode. For information on the document sizes that can be automatically
detected, refer to "5 Tools" > "Common Service Settings" > "Other Settings" > "Paper Size Settings" in
the Administrator Guide.

„Standard Size
Select the original size from preset sizes.
You can change the default options. For more information, refer to "5 Tools" > "Fax Service Settings" >
"Original Size Defaults" in the Administrator Guide.

Mixed Sized Originals (Scanning Different Size Documents

Simultaneously)
When using the document feeder, you can simultaneously send different size
documents with the sizes matching the respective sizes of the documents. You can
also specify the size of the paper so that faxes are sent at the same paper size.

Fax
Important • Always load the A5-size documents in portrait orientation.
• When loading B5 documents together with A3 documents loaded in landscape orientation or
A4 documents loaded in portrait orientation, load B5 the documents in portrait orientation.
• Originals may not be scanned correctly if the top-left corners are not aligned properly.
4
• The recommended document size combinations are A4 portrait and A3 landscape, or B5
portrait and B4 landscape. If the combination of the document sizes is not our
recommendation, the documents can be fed at an angle and may not be scanned properly.
Note • Be sure to set [Original Size] on the [Layout Adjustment] screen to [Auto Detect], when using
mixed sized documents.

1 Select [Original Size] on the [Layout

Adjustment] screen.
2 Confirm that [Auto Detect] is selected and
select [Save]. If [Auto Detect] is not set,
select [Auto Detect], and then select [Save].

3 Select [Mixed Sized Originals].

4 Select [On].

„Off
Select this item when all documents are of
the same size.

„On
When scanning documents of different sizes,
the machine automatically detects the size of each document.

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 4 Fax

Book Faxing (Scanning Facing Pages onto Separate Sheets)

You can scan the left and right pages of a bound document separately to fax them.
This feature is useful if you need to make separate scans for facing pages of bound
originals such as a booklet.
Note • The document feeder does not support this feature.
• A non-standard sized document may not be properly divided into two separate pages.

1 Select [Book Faxing].

2 Select any item.

„Off
Does not scan as a bound document.

„Left Page then Right

Scans the left page and then the right page of
facing pages.
Fax

„Right Page then Left

4 Scans the right page and then the left page of facing pages.

„Top Page then Bottom

Scans the top page and then the bottom page of facing pages.

„Both Pages
Scans in page order.

„Left Page Only

Scans the left page only. You can select this item when [Left Page then Right] or [Right
Page then Left] is selected.

„Right Page Only

Scans the right page only. You can select this item when [Left Page then Right] or
[Right Page then Left] is selected.

„Top Page Only

Scans the top page only. You can select this item when [Top Page then Bottom] is
selected.

„Bottom Page Only

Scans the bottom page only. You can select this item when [Top Page then Bottom] is
selected.

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 Layout Adjustment

Reduce/Enlarge (Specifying a Scan Ratio)

This feature enlarges or reduces scanned images with a specified ratio.
Important • Some destination machines may not be able to receive faxes at the specified ratio.

1 Select [Reduce/Enlarge].
2 Select a preset ratio, or specify a value.
Note • If a magnification is specified in [Reduce/
Enlarge], automatic rotation transmission
does not work.

„Copy ratio entry box

Touch the box displaying a value, and then
use the numeric keypad or the [ ] and [ ]
buttons to specify a ratio within the range of
50 - 400% in 1% increments.

„100%

Fax
Scans at the same size as the original.

„Auto %
If the scan width of the document is greater than the maximum image size, the scanned
4
image is rotated or reduced to fit the maximum size.
When speed dialing is used, the maximum image size will be the size registered in
Address Number. When speed dialing is not used, the maximum size will be A3.
You can specify whether to rotate documents in the System Settings. For more information, refer to "5
Tools" > "Fax Service Settings" > "Fax Control" > "Rotate 90 degrees" in the Administrator Guide.

„Copy ratio
Select from preset copy ratios.
You can change the default values of reduce/enlarge scan ratios other than "100%" and "Auto %". For
information, refer to "5 Tools" > "Fax Service Settings" > "Reduce/Enlarge Presets" in the
Administrator Guide.

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 4 Fax

Fax/Internet Fax Options

You can specify fax transmission conditions in the [Fax/Internet Fax Options] screen.
The following shows the reference section for each feature.
Acknowledgement Report (Confirming Transmission Results)...............................................172
Starting Rate (Selecting a Communication Mode) ...................................................................174
Priority Send / Delay Start (Specifying Send Priority/Send Time) ..........................................175
Transmission Header Text (Adding Sender Name and Phone Number to Faxes)....................176
Cover Page (Transmitting Documents With a Cover Page) .....................................................177
Internet Fax Subject (Specifying the Internet Fax Subject)......................................................179
Internet Fax Message (Editing the Internet Fax Mail Contents)...............................................179
Recipient Print Sets (Printing Multiple Sets at the Destination Machine)................................180
Multiple-Up (Combining Multiple Pages into One Sheet) .......................................................181
Remote Folder (Using Remote Folder).....................................................................................181
F Code (Using F Code Transmission).......................................................................................183
Internet Fax Profile (Specifying Internet Fax Profiles) ............................................................186
Fax

Encryption (Sending Internet Fax Encrypted by S/MIME) ......................................................187

Digital Signature (Sending Internet Fax with a Digital Signature by S/MIME) ......................187

4 1 Select [Fax/Internet Fax] on the [All

Services] screen.
2 Select the [Fax/Internet Fax Options] tab,
and then select a feature on the [Fax/
Internet Fax Options] screen.
Note • Only [Delay Start] is available for the
Server Fax feature.

Acknowledgement Report (Confirming Transmission Results)

You can check fax and Internet Fax transmission results.
To receive fax transmission results, set [Confirmation Options] to [Print Report] under
[Acknowledgement Report]. By enabling this feature, the machine automatically prints
a transmission report when fax transmission completes successfully, and prints a
transmission report (undelivered) when fax transmission ends unsuccessfully.
To receive Internet Fax transmission results, select [Read Receipts]. There are two
types of [Read Receipts]: [Read Receipts] and [Delivery Receipts]. Each has different
items that you can confirm.
When selecting [Read Receipts], you can check whether or not the Internet Fax you
sent was delivered to the recipient’s folder successfully. When selecting [Delivery
Receipts], you can check whether or not the Internet Fax you sent was correctly
delivered and the attached files were correctly processed.
Note • The optional package is necessary to use the Read Receipts feature. For information,
contact our Customer Support Center.
• The Read Receipts feature can be used when the recipient’s machine supports MDN. The
Delivery Receipts feature can be used when the recipient’s machine supports DSN.
• You can select either [Read Receipts] or [Delivery Receipts] in the System Settings. Refer to
"5 Tools" > "Fax Service Settings" > "Internet Fax Control" > "Delivery Confirmation Method"
in the Administrator Guide.

172
 Fax/Internet Fax Options

• You can only use the Delivery Receipts (DSN) feature to check the delivery of e-mail to
servers that support this feature. Furthermore, if any of the e-mail servers on the
transmission route do not support DSN, you cannot confirm the delivery of the e-mail, even if
the e-mail has been delivered successfully. For this reason, the result of the Delivery
Receipts may differ from the actual delivery status.
• If [Confirmation Options] is set to [Print Report] and the transmission completes
unsuccessfully, [Transmission Report - Job Undelivered] will be printed.
This section describes how to use the MDN feature. The procedure is the same for the
DSN feature.

1 Select [Acknowledgement Report].

2 Select any item.

„Confirmation Options
z No report
No Transmission Report is printed.
z
Print Report

Fax
A Transmission Report is automatically
printed when the transmission completes
successfully. If the transmission does not end successfully, a "Transmission Report - 4
Job Undelivered" is printed.

„Read Receipts
z
Off
The Read Receipts feature is not activated.
z
On
The Read Receipts feature is activated. You can check whether the Internet Fax you
sent was delivered to the recipient's folder successfully.

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 4 Fax

Starting Rate (Selecting a Communication Mode)

You can select a communication mode based on the features of the remote machine.
G3 is the international standard for facsimile transmissions established by the ITU-T.

Important • When the speed dialing, one touch buttons, group dial numbers, or address book is used to
specify a recipient registered in an address number, the communications mode currently set
to the address number is set and cannot be changed. For information on how to register
address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the
Administrator Guide.
Note • The default communication mode can be changed in the System Administration mode. For
information on how to change the default mode, refer to "5 Tools" > "Fax Service Settings" >
"Fax Defaults" > "Starting Rate" in the Administrator Guide.

1 Select [Starting Rate] on the [Fax/Internet

Fax Options] screen.
2 Set the communication mode.

„G3 Auto
Fax

Select this mode if the remote machine is G3

4 compatible. This mode is the one normally
selected.
In accordance with the reception capabilities
of the remote machine, the machine
automatically switches modes in the following order: G3 Unique ECM J G3 Unique J
ITU-T G3 ECM J ITU-T G3.

„Forced 4800 bps

Select this mode when transmitting over noisy or poor telephone lines, as can be the
case with overseas calls.
Also select this mode when transmitting over noisy or poor telephone lines
domestically.

„G4 Auto
Do not use this mode.
Note • [G4 Auto] is displayed on when Internet Fax Kit is installed. This setting applies the
transmission speed between the fax gateway and destination fax for the Internet Fax.

About Forced 4800 bps

You can communicate with faxes overseas via telephone company exchanges, etc.
Note • The international telephone networks are originally designed for voice communications.
Noise that does not really affect voice communications causes a problem with fax
communications. It may result in the deterioration of images quality, the inability to transmit a
fax, or even terminate the transmission. Regardless of whether transmission is successful,
you are charged for the call once the line is connected. For information on line trouble and
call charges, contact your telephone company.
• If you select [Forced 4800 bps], the transmission time may be longer because transmission
is performed at 4800 bps or less to ensure transmission is successful.

174
 Fax/Internet Fax Options

1 Select [Starting Rate] on the [Fax/Internet

Fax Options] screen.
2 Select [Forced 4800 bps], then [Save].

3 Enter the telephone company ID number,

"0011", country code, area code, and recipient fax number as shown below.

Important • In some areas, you may need to enter a pause after the telephone company ID number.

Fax
Priority Send / Delay Start (Specifying Send Priority/Send Time)
Priority Send allows you to give priority to a fax or polling job over other jobs. 4
Delay Start allows you to specify when to send your fax. This feature is useful for
sending fax when communication charges are low, such as during night time.

Note • This feature is unavailable for Internet Fax and Server Fax.
• [Priority Send] can be set in combination with [Delay Start]. If both features are set, Priority
Send is performed at the set time.

1 Select [Priority Send / Delay Start].

2 Select any item.

„Priority Send
z Off
Priority Send is not applied.
z On
Priority Send is applied.
Note • If the Priority Send feature is selected
during transmission, the fax will be sent after the current transmission ends.
• In redial mode, the fax will be resent preferentially after the set redial interval.
• The Priority Send feature cannot be set separately for each recipient of Broadcast and multi-
polling jobs.
You can give priority to a pending job. For more information, refer to "Job Status" (P.313).

„Delay Start
z
Off
Delay Start is not applied.
z Specific Time
Delay Start is applied.

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 4 Fax

Note • You can specify a time within 24 hours in 1 minute increments. You cannot specify a date.
• You can set [Delay Start] separately for each address number. For information on how to
register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the
Administrator Guide.
• If address numbers or group dial numbers are used for the Broadcast Send feature, the
Delay Start setting specified for each address number is invalid.
• If the fax cannot be sent at the specified time because, for example, the telephone line is
busy, it will be sent as soon as the line becomes available.

„Specific Time
Displays the [Delay Start - Specific Time] screen.
Refer to "[Delay Start - Specific Time] Screen" (P.176).

[Delay Start - Specific Time] Screen

Allows you to specify the start time.
Note • The default value of [Specific Time] can be changed in the System Administration mode. For
more information, refer to "5 Tools" > "Fax Service Settings" > "Fax Defaults" > "Delay Start
- Specific Time" in the Administrator Guide.

1 Enter [Hours] and [Minutes].

Fax

Important • If you press the <Start> button after the

4 specified time, the stored document will
be sent at the specified time on the
following day.

Transmission Header Text (Adding Sender Name and Phone Number to

Faxes)
The Transmission Header Text feature adds the start time, sender name, recipient
name, G3 ID, and number of pages onto the transmitted document.
This feature enables the recipient to confirm when and from whom the fax was sent.
Important • The Transmission Header Text is printed at the top of the document, so an area of about 3 to
5 mm may not be printed at the top of each page at the remote machine.
Note • If the document is resent, "Resend" is printed at the left of the date and time indication.
• If this feature is enabled for Broadcast transmission, header information is attached to faxes
for all the recipients.
• The start time is printed in the format set on the machine (12 or 24 hour clock). For
information on setting the time, refer to "5 Tools" > "Common Service Settings" > "Machine
Clock/Timers" in the Administrator Guide.
• The recipient name is only added if it has been registered in the address number.
• When you specify the line to use, the sender name registered for the selected line is printed.
For information on the sender name and G3 ID, refer to "5 Tools" > "Fax Service Settings" > "Local
Terminal Information" in the Administrator Guide.
The default value of [Transmission Header Text] can be changed in the System Administration mode.
For information on how to change the default values, refer to "5 Tools" > "Fax Service Settings" > "Fax
Defaults" > "Transmission Header Text" in the Administrator Guide.

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 Fax/Internet Fax Options

1 Select [Transmission Header Text].

2 Select [Display Header].

„Off
No sender information is added.

„Display Header
Sender information is added.

Cover Page (Transmitting Documents With a Cover Page)

Cover Note is a feature for attaching a cover page to the document.
It includes the recipient name, comment, sender name, machine fax number, number
of pages, and send date and time.

Fax
[Cover Note] can be individually set for each address number. For information on how to register
address numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide.
Note • This feature is not available for the Server Fax feature.
• When [Transmission Header Text] is set, the sender information is not printed on the cover
4
note.
• You cannot use the Cover Note feature for Broadcast transmission using the numeric
keypad. To use this Cover Note feature for Broadcast transmission, register recipients to
address numbers.
• The size and resolution of the cover note is based on the first page of the document.

1 Select [Cover Page] on the [Fax/Internet Fax

Options] screen.
2 Select [Print Cover Page].

„Off
No cover note is added.

„Print Cover Page

A cover note is added.

„Recipient's Comment
The [Cover Page - Recipient's Comment] screen is displayed.
Refer to "[Cover Page - Recipient's Comment] Screen" (P.178).

„Sender's Comment
The [Cover Page - Sender's Comment] screen is displayed.
Refer to "[Cover Page - Sender's Comment] Screen" (P.178).

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 4 Fax

[Cover Page - Recipient's Comment] Screen

Select a comment to be added to the recipient field.

1 Select any item.

„None
No comment is added to the recipient field.

„Comment
A comment is added to the recipient field.
Select a comment from [Select Comment].

„Select Comment
The registered comments are displayed.
Fax

For information on how to register comments, refer to "5 Tools" > "Setup" > "Add Fax Comment" in the
Administrator Guide.
4 [Cover Page - Sender's Comment] Screen
Select a comment to be added to the sender field.

1 Select any item.

„None
No comment is added to the sender field.

„Comment
A comment is added to the sender field.
Select a comment from the registered comments.

„Select Comment
The registered comments are displayed.
For information on how to register comments, refer to "5 Tools" > "Setup" > "Add Fax Comment" in the
Administrator Guide.

About the Cover Page

„To
When an address number is used, the recipient name registered for the address
number is printed. This field is blank if no recipient name is registered for the address
number.

„Recipient's Comment
Prints the comment selected on the [Cover Page - Recipient’s Comment] screen.

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 Fax/Internet Fax Options

„From
Prints the registered sender name.

„Sender's Comment
Prints the comment selected on the [Cover Page - Sender’s Comment] screen.

„Fax Number
Prints the fax number of the machine. For G3 communications, "G3 ID" is printed.

„Number of Pages
Prints the number of pages.

„Send Date and Time

Prints the transmission date and time.

„Remarks
Prints remarks when the file is sent using Broadcast, Folder, Relay Broadcast, or
Redial Mode.

Fax
Internet Fax Subject (Specifying the Internet Fax Subject) 4
You can specify an Internet Fax subject. If no subject is specified, the preset subject
will be automatically entered.
Note • This feature is not available for some models. An optional package is necessary. For more
information, contact our Customer Support Center.

1 Select [Internet Fax Subject].

2 Select [Keyboard].
3 Enter a subject using the keyboard
displayed. Up to 128 characters can be
entered.
For information on how to enter characters, refer to
"Entering Text" (P.55).
Note • If no subject is entered, the following will
be automatically entered as a subject:
[InternetFAX:<From> : <Send Date and
Time>].

Internet Fax Message (Editing the Internet Fax Mail Contents)

You can edit Internet Fax comments. Enter text using the keyboard or use a pre-
registered comment.
Note • This feature may not be available for some models. The optional package is necessary. For
more information, contact our Customer Support Center.
For information on how to register comments, refer to "5 Tools" > "Setup" > "Add Fax Comment" in the
Administrator Guide.

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 4 Fax

1 Select [Internet Fax Message].

2 Select any item.

„Delete Text
Deletes the comment displayed on the
screen.

„Keyboard
Allows you to enter body text using the
keyboard. Up to 256 characters can be entered. You can also click [Add Comment] to
select a registered comment and edit it.
For information on how to enter the characters, refer to "Entering Text" (P.55).

„Add Comment
Allows you to insert a registered comment. Click this button to display the [Add
Comment] screen.
For information, refer to "[Add Comment] Screen" (P.180)
Fax

[Add Comment] Screen

4 Select a comment to be added.

1 Select any item.

„Select Comment
The registered comments are displayed.
For information on how to register comments, refer to
"5 Tools" > "Setup" > "Add Fax Comment" in the
Administrator Guide.

Recipient Print Sets (Printing Multiple Sets at the Destination Machine)

This feature allows you to print multiple sets of a fax document at the destination
machine.
Note • This feature is not available for Server Fax.

1 Select [Recipient Print Sets] on the [Fax/

Internet Fax Options] screen.
2 Select any item.

„1 Set
The destination machine will output one set
of the fax document.

„Multiple Sets
Allows you to specify the number of print sets within the range from 2 to 99 in
increments of 1. Use [ ] and [ ] or the numeric keypad on the screen to specify the
number of print sets.

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 Fax/Internet Fax Options

Multiple-Up (Combining Multiple Pages into One Sheet)

This feature allows you to print multiple pages of a document onto one side of a single
sheet of paper. For example, if you have a document of 12 pages, and you select [3
Up], the machine combines the scan data into 4 pages. You can specify a multiple-up
value in the range of 2 to 9.
Important • If the length of each resultant page is too long, the output data may be split on the recipient
machine.
• If number of pages of documents is smaller than the specified pages, scanned number of
pages will be only combined and transmitted.

1 Select [Multiple-Up].
2 Select [On].

„Off
Sends each page of a document one by one.

Fax
„On
Combines multiple pages of a document into one sheet. Specify the number of pages
you want to combine into one in [Originals]. Use [ ] and [ ] to enter the number of
4
pages.

Remote Folder (Using Remote Folder)

Remote Folder is a feature for sending or receiving confidential files that you do not
want others to see.
Note • This feature is not available for Server Fax.

„Sending to Folder (Fax Signal Method)

This feature allows you to send a file directly to a folder on the destination machine.
The file can be printed on the destination machine. To use this feature, you need the
folder number and passcode of the destination folder.

„Private Polling (Fax Signal Method)

This feature allows you to retrieve a file from a folder on a remote machine by sending
a polling request from your machine. To use this feature, you need the folder number
and passcode of the remote folder.
The retrieved file is stored in a folder on the machine. When a file is received in a folder,
the <Job in Memory> indicator lights and a [Folder Report] is printed. The [Folder
Report] includes the folder number and name.
Important • You cannot use polling to retrieve files from multiple remote folders simultaneously.
Note • The DTMF method is available for this feature. The supported signals are numerals, *, and
#.
For information on printing received files, refer to "Checking File Details" (P.271)".
Files received in folders can be automatically printed. For information on the folder settings, refer to
"Configuring/Starting Job Flow" (P.275).
Depending on the report print settings, a Folder Report may not be printed after a file is received in a
folder. For information on the report print settings, refer to "5 Tools" > "Common Service Settings" >
"Reports" > "Folder Report" in the Administrator Guide.

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 4 Fax

„Sending to Folder (DTMF Method)

To send a fax to a folder using the DTMF method, you need the folder number of the
destination folder. Two DTMF methods are available: Auto and Manual.

Sending to Folder (Fax Signal Method)

1 Select [Remote Folder] on the [Fax/Internet

Fax Options] screen.
2 Select [On].

„Off
Disables the Remote Folder feature.

„On
Enables the Remote Folder feature. Enter a
folder number into [Remote Folder Number].

„Remote Folder Number

Fax

Enter a 3-digit folder number using the numeric keypad.

4 „Folder Passcode
Enter the 4-digit passcode of the remote folder using the numeric keypad. If a passcode
has not been set, leave this box blank.

Private Polling (Fax Signal Method)

1 Select [More Options] tab to display the

[More Options] screen.
2 Select [Remote Polling].
3 Select [Poll a Remote Device].
4 Select [Save].
5 Select the [Fax/Internet Fax Options] tab to
display the [Fax/Internet Fax Options]
screen.
6 Select [Remote Folder].
7 Select [On].

„Off
Disables the Private Polling feature.

„On
Enables the Private Polling feature. Enter a folder number into [Remote Folder
Number].

„Remote Folder Number

Enter a 3-digit folder number using the numeric keypad.

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 Fax/Internet Fax Options

„Folder Passcode
Enter the 4-digit passcode of the remote folder using the numeric keypad. If a passcode
has not been set, leave this box blank.

Format for Auto Send (DTMF Method)

1 Select [Keyboard] to display a keyboard on the touch screen, and enter the
destination and passcode in the following format.
Folder number Passcode of
on folder on
remote machine remote machine

Format for Manual Send (DTMF Method)

1 Select the [On-hook (Manual Send/Receive)] button on the [More Options] screen to
display a keyboard on the touch screen, and enter the destination and passcode in the
following format.

Fax
Folder number
on
Passcode of
folder on
4
remote machine remote machine

Note • Use the keyboard on the touch screen to enter symbols such as "!" and "∗". For information
on how to enter characters, "Entering Text" (P.55).
• Enter a passcode only if necessary.
• You can specify any machine that supports our DTMF method feature.
By registering destinations into address numbers using the above dialing formats, you can use the
address numbers for the Private Polling feature. For information on how to register address numbers,
refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide.

F Code (Using F Code Transmission)

F Code is the transmission procedure set by the Communications and Information
Network Association of Japan and is the T.30 (communication protocol) method for
using sub-addresses that was standardized by the ITU-T. The F Code feature enables
various features to be used with transmission among F Code-compatible machines
manufactured by different companies.
When using F Code transmission, use an F Code and password. The F Code, which is
also called a sub-address by other companies, must be registered (entered). Set the
password if necessary.
Note • This feature is not available for Server Fax except when an F code is included in a dialing
number.
• To use the F Code feature, you need to confirm the F Code of the recipients machine in
advance.
You can set the F Code and password for each address number. For information on how to register
address numbers, refer to "Configuring/Starting Job Flow" (P.275).
You can use Relay Broadcast/Remote Relay Broadcast with F Code transmission. For information on
Relay Broadcast, refer to "Relay Broadcast (Transmitting Documents Through a Relay Station)"
(P.193).
You can use the following features with F Code transmission.

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 4 Fax

„Sending to Folder (F Code Method)

When a folder is set on a remote machine, you can send a file directly to the folder by
specifying the F code (sub-address) and password (if set up) of the folder.
Obtain the F Code (sub-address) and password of the destination folder in advance.
Example of specifying a destination:
F Code (sub-address) : 0 (to designate an F Code transmission) and the folder
number of a folder on the remote machine
Password (if necessary) : The password of the folder

„Private Polling (F Code Method)

When a folder is set on a remote machine, you can perform private polling for the folder
by specifying its F code (sub-address) and password (if set up).
If you use your machine to perform private polling for a folder on a remote machine,
obtain the F Code (sub-address) and password of the target folder.
If you use a remote machine to perform private polling for a folder on your machine,
give the following information.
F Code (sub-address) : 0 (to designate an F Code transmission) and the folder
Fax

number of the target folder

Password (if necessary) : The password of the target folder
4 Note • Folder reception using the DTMF method is possible, but the only signals that can be
received are numerals, ∗, and #.
It may be possible to automatically print a file received in the folder depending on the folder settings.
For information about setting the folder, refer to "Configuring/Starting Job Flow" (P.275).
Depending on the report print settings, the [Folder Report] may not be printed even if e-mail is received
in the folder. For information on setting the report print settings, refer to "5 Tools" > "Common Service
Settings" > "Reports" > "Folder Report" in the Administrator Guide.
For information on printing received files, refer to "Printing Files in a Folder" (P.272).

Sending to Folder (F Code Method)

1 Select [F Code] on the [Fax/Internet Fax

Options] screen.
2 Select [On].
3 Select [F Code], and then enter an F code
using numeric keys.
Note • You can enter up to 20 digits for the F
code.
4 If required, select [Password], and then enter
a password using numeric keys.
Note • You can enter up to 20 digits for the password.

„Off
The F code transmission is not used.

„On
The F code transmission is used. Enter the F Code.

„F Code
Enter the F code using the numeric keypad.
Note • You can enter up to 20 digits for the F Code.

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 Fax/Internet Fax Options

„Password
Enter the password using the numeric keypad. If a password has not been set, leave
this box blank.
Note • You can enter up to 20 digits for the password.

Private Polling (F Code Method)

1 Select the [More Options] tab to display the

[More Options] screen.
2 Select [Remote Polling].
3 Select [Poll a Remote Device].
4 Select [Save].
5 Select the [Fax/Internet Fax Options] tab to
display the [Fax/Internet Fax Options]
screen.
6 Select [F Code].

Fax
7 Select [On].
8 Select [F Code], and then enter the F Code 4
using the numeric keypad.
Note • You can enter up to 20 digits for the F
Code.
9 If necessary, select [Password], and then
enter a password using the numeric keypad.
Note • You can enter up to 20 digits for the
password.

„Off
Private Polling is not used.

„Poll a Remote Device

Private Polling is used.

„F Code
Enter the F code using the numeric keypad.
Note • You can enter up to 20 digits for the F Code.

„Password
Enter the password using the numeric keypad. If a password has not been set, leave
this box blank.
Note • You can enter up to 20 digits for the password.

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 4 Fax

Internet Fax Profile (Specifying Internet Fax Profiles)

A profile is specified to restrict attribute information such as image resolution and paper
size for transmissions between Internet Fax-compatible machines.
Note • This feature is not available for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
• The profiles that can be processed differ depending on the Internet Fax-compatible machine
of the recipient. Before specifying a profile, confirm the profiles the Internet Fax-compatible
machine of the recipient can process.
• If inconsistency occurs between a profile, and stored document size and resolution, priority
is given to the settings specified in the profile.
• If the profile differs for each recipient when using Broadcast Send, the smallest size
becomes the maximum image size.
You can set an Internet Fax profile for each address number. For information on how to register address
numbers, refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide.
The default values of [Internet Fax Profile] can be changed in the System Administration mode. For
information on how to change the default values, refer to "5 Tools" > "Fax Service Settings" > "Fax
Defaults" > "Internet Fax Profile" in the Administrator Guide.
Fax

1 Select [Internet Fax Profile].

2
4 Select the profile.

„TIFF-S
This profile is the Internet Fax standard. For
documents that are larger than A4, the size is
reduced automatically to A4 for transmission.
z
Encoding method : MH
z
Stored Document Size : A4
z Resolution : Standard, Fine
Note • [TIFF-S] is not available when [Superfine (400 dpi)] or [Superfine (600 dpi)] is selected for
[Resolution] on the first tab of the Fax/Internet Fax service.

„TIFF-F
Select this profile when you specify super-fine for the resolution or when you send A3
or B4 documents.
z
Encoding method : MMR
z
Stored Document Size : A4, B4, A3
z
Resolution : Standard, Fine, Superfine (400 dpi), Superfine (600 dpi)
Note • When a fax is sent to a machine that does not support TIFF-F, the recipient machine will not
be able to display or print the images.

„TIFF-J
Select this profile for sending documents in JBIG.
z Encoding method : JBIG
z
Stored Document Size : A4, B4, A3
z
Resolution : Standard, Fine, Superfine (400 dpi), Superfine (600 dpi)

186
 Fax/Internet Fax Options

Note • When a fax is sent to a machine that does not support TIFF-J, the recipient machine will not
be able to display or print the images.

Encryption (Sending Internet Fax Encrypted by S/MIME)

You can send Internet Fax encrypted by S/MIME.
When sending encrypted Internet Fax, select a recipient with a certificate that can be
encrypted from Address Book.
Note • This feature is supported only by the ApeosPort series.
• Certificates of the machine and the recipient’s device are necessary to send Internet Fax
encrypted by S/MIME. For information on certificates, refer to "12 Encryption and Digital
Signature Settings" > "Configuration of E-mail Encryption/Digital Signature" in the
Administrator Guide.

„Off
Sends Internet Fax without encryption.

„On

Fax
Sends encrypted Internet Fax.

Digital Signature (Sending Internet Fax with a Digital Signature

4
by S/MIME)
You can send Internet Fax with a digital signature by S/MIME.
Digital Signature allows a recipient to confirm whether the contents of the Internet Fax
are changed, or whether the Internet Fax is sent from the proper sender.
Note • This feature is supported only by the ApeosPort series.
• Certificates of the machine and the recipient’s device are necessary to send Internet Fax
encrypted by S/MIME. For information on certificates, refer to "12 Encryption and Digital
Signature Settings" > "Configuration of E-mail Encryption/Digital Signature" in the
Administrator Guide.
• When [Digital Signature - Outgoing Internet Fax] is set to [Do not add signature] or [Always
add signature] in the System Administration mode, the setting is reflected in the value
displayed here, and you cannot change the value. For information on [Digital Signature -
Outgoing Internet Fax], refer to "5 Tools" > "Connectivity & Network Setup" > "Security
Settings" > "S/MIME Settings" in the Administrator Guide.

„Off
Sends Internet Fax without a digital signature.

„On
Sends Internet Fax with a digital signature.

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 4 Fax

More Options

You can set the polling and on-hook features in the [More Options] screen. The
following shows the reference section for each feature.
Remote Polling (Retrieving Documents from Remote Machines) ...........................................188
Store for Polling (Allowing Remote Machines to Retrieve Files from Your Machine)...........190
On-hook (Confirming Remote Machine Response Prior to Transmission)..............................191

1 Select [Fax/Internet Fax] on the [All

Services] screen.
2 Select the [More Options] tab, and then
select a feature on the [More Options]
screen.
Fax

4 Remote Polling (Retrieving Documents from Remote Machines)

Remote Polling is a feature that allows your machine to retrieve a document stored in
a remote machine. You are charged for the transmission fee.
This feature is used for Facsimile Information Services.
For information on Facsimile Information Services, refer to "Receiving Faxes" (P.201).
Note • Depending on the remote machine, the Polling feature may be unavailable.
• This feature is not available for Server Fax.
• When you specify polling in combination with [Delay Start] on the [Fax/Internet Fax Options]
screen, you can retrieve a document at a specified time.

„Remote Polling
You can retrieve a document stored on a remote machine by sending a poling request
from your machine. You can also retrieve documents from multiple machines. This is
known as Multi-Polling.

„Private Polling (DTMF Method)

You can retrieve a file from a folder on a remote machine by sending a request from
your machine. A folder must be created on the remote machine. If the folder is
passcode-protected, you can retrieve a file confidentially.
Important • You cannot use polling to retrieve files from multiple remote folders simultaneously.

188
 More Options

Remote Polling

1 Select [Remote Polling] on the [More

Options] screen.
2 Select [Poll a Remote Device].
Note • To use Multi-Polling, specify multiple
recipients.

„Off
Disables the Polling feature.

„Poll a Remote Device

Enables the Polling feature.

Private Polling (DTMF Method)

1 Select [New Recipients] on the [Fax/Internet

Fax] screen to display the keyboard on the

Fax
touch screen.
2 Enter a format corresponding to Auto Send
or Manual Send, and then select [Save]. 4
3 Select the [More Options] screen to display
the [More Options] screen.
4 Select [Remote Polling].
5 Select [Poll a Remote Device].
6 Select [Save].

„Off
Disables the Private Polling feature.

„Poll a Remote Device

Enables the Private Poling feature.

„Format for Auto Send

Folder number Passcode of

on folder on
remote machine remote machine

„Format for Manual Send

Folder number Passcode of

on folder on
remote machine remote machine

189
 4 Fax

Note • Use the keyboard on the touch screen to enter symbols such as "!" and "∗". For information
on how to enter characters, refer to "Entering Text" (P.55).
• Enter a passcode only if necessary.
• You can specify any machine that supports our DTMF method feature.
By registering destinations into address numbers using the above dialing formats, you can use the
address numbers for the Private Polling feature. For information on how to register address numbers,
refer to "5 Tools" > "Setup" > "Add Address Book Entry" in the Administrator Guide.

Store for Polling (Allowing Remote Machines to Retrieve Files from Your
Machine)
Store for Polling is to store a file on your machine so as a remote machine can retrieve
it from your machine. There are two methods of Store for Polling: Store for Free Polling
and Store for Secure Polling.
The machine can be set to automatically delete files after they are retrieved with polling. For more
information, refer to "5 Tools" > "Fax Service Settings" > "Fax Control" > "Polled Files - Auto Delete"
in the Administrator Guide.
Note • This feature is not available for Server Fax.
Fax

1 Select [Store for Polling] on the [More

4 Options] screen.
2 Select any item.

„Off
Disables this feature.

„Store for Free Polling

Stores the file into the public folder on the
machine. The file in the public folder can be retrieved by a remote machine.

„Store for Secure Polling

Stores the file into a private folder on the machine. If the folder is passcode-protected,
the file can be retrieved by a remote machine confidentially.
A private folder must be created on the machine. For more information on registering a folder, refer to
"5 Tools" > "Setup" > "Create Folder" in the Administrator Guide.

„Save in:
z
When selecting [Store for Free Polling]
The [Public Folder] button is displayed. When the button is selected, the [Public
Folder] screen appears.
For more information, refer to "[Public Folder] Screen" (P.191).

190
 More Options

z
When selecting [Store for Secure Polling]
The [Private Folder] button is displayed.
When the button is selected, the [Folder]
screen appears. Select a folder to store files.
For information on how to select a folder, refer to
"Selecting a Folder" (P.268). For information on how
to check and print/delete files for Private Polling, refer
to "Checking/Operating Files in a Folder" (P.269).

[Public Folder] Screen

You can print and delete files stored for
polling.

1 Select the file to print or delete. You can

select either one file or all files.
Note • Select [ ] to return to the previous
screen or [ ] to move to the next screen.

„Refresh

Fax
Refreshes the information about files stored
in the public folder.

„Select All
4
Selects all files stored in the public folder.

„Delete
Deletes the selected file. Selecting this button displays a confirmation screen. Select
[Yes] on the screen to delete the file.

„Print
Prints the selected file.

On-hook (Confirming Remote Machine Response Prior to Transmission)

Use this feature when using Manual Send.
Manual Send is the transmission method that allows you to send a fax after you make
a phone call to a destination machine and then check that the connection is
established. This feature can be used with the receiver (optional) either off-hook or on-
hook.
It is recommended that you set the line monitor volume to "Loud".
Note • If an error occurs during transmission of, for example, the second page, the transmission of
the first page may also end abnormally.
The volume of the line monitor can be changed in the System Administration mode. For information on
how to change the volume, refer to "5 Tools" > "Common Service Settings" > "Audio Tones" > "Line
Monitor Volume" in the Administrator Guide.

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 4 Fax

1 Lift the receiver, or select [On-hook (Manual

Send/Receive)] on the [More Options]
screen.

2 Select any item.

„Manual Receive/Manual Send

Use the drop-down menu to switch between
[Manual Receive] and [Manual Send].
Fax

z Manual Send: Allows you to check if

4 connection is established before sending a fax.
z Manual Receive: Allows you to receive a fax manually, such as Facsimile Information
Services.

„Alphanumeric character buttons

Displays alphanumeric characters. Use alphanumeric characters to specify a
destination.
Note • Touch-tone dialing may not be available depending on the services provided.
• When the dial type is Tone, the [Tone (:)] button is not displayed on the screen. When the
dial type is Pulse, select [Tone (:)] if you want to use touch-tone dialing.

„More Characters
Selecting this button displays a symbol screen, allowing you to use symbols to specify
a destination.

„Exit (Line Cut)

Cuts the line connected.

192
 Broadcast

Broadcast

This section describes setting Broadcast Send and Relay Broadcast.

Broadcast Send (Transmitting to Multiple Recipients)............................................................ 193
Relay Broadcast (Transmitting Documents Through a Relay Station).................................... 193
Remote Relay Broadcast (Performing Relay Broadcast to Remote Locations)....................... 197

Broadcast Send (Transmitting to Multiple Recipients)

The Broadcast Send feature allows you to transmit the same document to multiple
recipients with a single operation. There is no need to repeat the same operation for
each recipient.
When an Additional G3 Port 2 (optional) is installed, you can use the extra lines to make
multiple transmissions simultaneously with Broadcast Send.
If you specify Broadcast Send, the machine prints a relay broadcast report/multi-poll
report after the Broadcast Send operation finishes.

Fax
Note • You can specify both fax recipients and Internet fax recipients together for one job.
• The maximum number of recipients that you can specify at one time is as follows: Using the
numeric keypad: 200 locations; using address numbers: 600 locations; and using the
numeric keypad in combination with address numbers: 600 locations. 4
• One touch buttons are associated with address numbers 0001 to 0070.
• When using Broadcast Send, the Cover Page and Remote Folder features are not available
even if they are enabled on the control panel. If you want to use [Cover Page] and [Remote
Folder], set them when registering each recipient in an address number.
• The transmission report feature is not available. Check Broadcast/Multi-poll reports to see
transmission results.

1 Select the first recipient.

2 Select [+ Add].
3 Select the next recipient.
4 Repeat Step 3 and Step 4.
5 Press the <Start> button.
6 Select [Yes] on the confirmation screen to
start transmission.

Relay Broadcast (Transmitting Documents Through a Relay Station)

The Relay Broadcast feature transmits documents to multiple recipients via other fax
machines (relay stations). When a document is to be transmitted over a long distance
to multiple recipients, it is first transmitted to one relay station and from there to multiple
recipients. When you transmit documents over a long distance to many recipients,
using Relay Broadcast can save on call charges.
Furthermore, multiple Relay Broadcast operations can be performed simultaneously.
This is referred to as Multiple Relay Broadcast.
There are three Relay Broadcast methods.

193
 4 Fax

„Fax Signal Method

This method employs a Fuji Xerox proprietary communication procedure that is only for
use with specific machines that have the Relay Broadcast feature. The G3 mode is
available.

„DTMF Method
G3 fax machines that support Manual Send can make Relay Broadcast for the
machine.

„F Code Method
This method can be used among machines that have the F Code and the Relay
Broadcast features. The G3 is available.

Before using the Relay Broadcast Feature

Before using the Relay Broadcast feature, register the following information.
For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book
Entry" in the Administrator Guide.

Where Contents
Fax

Initiating Fax Signal Method

4 Station Assign the relay station to an address number (0001 to 2000) to set up the
Relay Broadcast feature.
z Register the last two digits of the address number of the initiating station

(which is already registered at a relay station) as a relay station ID for the

Relay Broadcast operation.
z
Register the address numbers or group dial number of the relay recipients
(which are registered at a relay station) as broadcast recipients. The wildcard
"∗" can be used.
DTMF Method (G3)/F Code Method
z
No registration is required. The dialing format can be registered to an address
number.

For the contents to be registered to relay stations, refer to the manual of the relay stations.

Fax Signal Method

1 Select an address number or group dial number to which a relay broadcast is

registered and press the <Start> button.
To perform Multiple Relay Broadcast, repeat this step.

DTMF Method
There are two methods in the DTMF method: Auto Send and Manual Send.

„Auto Send (transmitting without picking up the receiver)

1 Select [Keyboard] to display the keyboard on the touch screen and enter in the
following format.

2 Select [+ Add] to perform Multiple Relay Broadcast.

Note • You can specify up to 20 locations for relay recipients.

194
 Broadcast

z
Password
A pre-registered two-digit number
Note • By default, no password is set. For setting a password, contact our Customer Support
Center. If a password has not been set, you do not need to enter one.
z Relay station ID
The last two digits of the initiating station address number registered at the relay
station
z
Address number
An address number for the relay recipients registered at the relay station
The wildcard "∗" can also be used.
The above dialing format can be registered in an address number to send using the address number. For
information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book
Entry" in the Administrator Guide.
3 Press the <Start> button.

„Manual Send (transmitting with picking up the receiver or on-hook)

Fax
1 Select the [More Options] tab to display the
[More Options] screen.
4
2 Select [On-hook (Manual Send/Receive)].

3 Select [Manual Send] from the drop-down

menu.
4 Use the keyboard shown in the touch screen
to enter numbers in the following format.

Note • You can specify up to 20 locations for relay recipients.

F Code Method
You can perform Relay Broadcast by registering the relay station’s F code and
password (if necessary) to the machine.
Note • When performing Relay Broadcast with the F Code method, you can use a password if you
set a receive password for the relay station.
• When performing Relay Broadcast with machines of this model, we recommend using the
fax signal method.
• Confirm the F Code (sub-address) and password of the target recipient machine which is
used as a relay station.

195
 4 Fax

1 Select the [Fax/Internet Fax Options] tab to

display the [Fax/Internet Fax Options]
screen.
2 Select [F Code].
3 Select [On].
4 Enter the F Code with the numeric keypad.
Note • You can enter up to 20 digits for the F
Code.

Relay Broadcast Print Relay Address Address Address

Directive Station ID Number Number Number ....

Up to 20 digits

„Relay Broadcast
The number of digits of the relay station ID:
1: When the relay station IDs and address numbers are two digits
Fax

2: When the relay station IDs and address numbers are three digits

4 „Print Directive
Printing/not printing at the relay station
1: Printing at the relay station
0: Not printing at the relay station

„Relay Station ID
An address number for an initiating station registered at the relay station
When the relay station ID is set, the initiating station is notified of the results of a Relay
Broadcast.
When the relay station ID is "00" or "000", the initiating station is not notified of the
results of a Relay Broadcast.

„Address Number
The address number assigned to the relay recipient

The following shows an example of F Code that indicates printing at the relay station,
notifying the initiating station (100) of the results, and performing Relay Broadcast to
relay recipients (200, 201, 202 and 203).
F Code Example: 21100200201202203

5 If necessary, enter the password using the numeric keypad.

196
 Broadcast

Remote Relay Broadcast (Performing Relay Broadcast to Remote

Locations)
The Remote Relay Broadcast feature combines two or more Relay Broadcast
operations and use Broadcast Send.
This feature is more economical than Relay Broadcast in transmitting documents to
multiple remote machines.
Note • Multiple Relay Broadcast can be performed from a secondary relay station.
There are three Relay Broadcast methods.

„Fax Signal Method

This method employs a Fuji Xerox proprietary communication procedure that is only for
use with specific machines that have the Relay Broadcast feature. The G3 is available.

„DTMF Method
G3 fax machines that support Manual Send can make Remote Relay Broadcast for the
machine.

„F Code Method

Fax
This method can be used among machines that have the F Code and the Relay
Broadcast features. The G3 is available. 4
Fax Signal Method
Register the following information in the address numbers of initiating stations in
advance.
For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book
Entry" in the Administrator Guide.

197
 4 Fax

Where Contents
Initiating Assign the relay station to an address number (0001 to 2000) to set up the
Station Relay Broadcast feature.
z Register the last two digits of the address number of the initiating station

(which is already registered at a primary relay station) as a relay station ID.

z Register the address numbers or group dial number of the secondary relay

stations (which are registered at a primary relay station) as broadcast

recipients.

For the contents to be registered to a primary relay station and a secondary relay station, refer to the
manuals of the primary and secondary relay stations.

1 Select an address number or group dial number to which a remote relay broadcast is
registered and press the <Start> button.

DTMF Method
DTMF Method has two methods: Auto Send and Manual Send.
For information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book
Entry" in the Administrator Guide.
Fax

For the contents to be registered to a primary relay station and a secondary relay station, refer to the

4 manuals of the primary and secondary relay stations.

Note • DTMF-Method-compatible machines (of Fuji Xerox) are available for DTMF Method.

„Auto Send (transmitting without picking up the receiver)

1 Select [Keyboard] to display the keyboard on the touch screen and enter in the
following format.

2 Select [+ Add] to perform Multiple Relay Broadcast.

z Password
A pre-registered two-digit number
Note • By default, no password is set. For setting a password, contact our Customer Support
Center. If a password has not been set, you do not need to enter one.
z
Relay Station ID
The last two digits of the initiating station address number registered at the primary
relay station
z
Address Number
The address number for the secondary relay station registered at the primary relay
station
The above dialing format can be registered in an address number to send using the address number. For
information on how to register address numbers, refer to "5 Tools" > "Setup" > "Add Address Book
Entry" in the Administrator Guide.

198
 Broadcast

„Manual Send (transmitting with picking up the receiver or on-hook)

1 Select the [More Options] tab to display the

[More Options] screen.
2 Pick up the telephone receiver, or select [On-
hook (Manual Send/Receive)].

3 Select [Manual Send] from the drop-down

menu.
4 Use the keyboard shown in the touch screen
to enter numbers in the following format.

Fax
4

Note • You can specify up to 20 locations for relay recipients.

F Code Method
When using the machine as the initiating station for performing Remote Relay
Broadcast, confirm the F Code and the password (if necessary) for the primary relay
station.
Note • When using the F Code method for Remote Relay Broadcast, the primary relay stations and
secondary relay stations must support our F Code method and be equipped with the Relay
Broadcast feature.
• When performing Relay Broadcast with machines of this model, we recommend using the
fax signal method.

1 Select the [Fax/Internet Fax Options] tab to

display the [Fax/Internet Fax Options]
screen.
2 Select [F Code].
3 Select [On].
4 Enter the F Code with the numeric keypad.
Note • You can enter up to 20 digits for the F
Code.

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 4 Fax

Relay Broadcast Print Primary Address Address Address

Directive Relay Number Number Number
Station ID ....

Up to 20 digits

„Relay Broadcast
The number of digits of the relay station ID:
1: When the relay station IDs and address numbers are two digits
2: When the relay station IDs and address numbers are three digits

„Print Directive
Printing/not printing at the relay station
1: Printing at the primary relay station
0: No printing at the primary relay station

„Primary Relay Station ID

Fax

The address number for the initiating station registered at the primary relay station
4 When the primary relay station ID is set, the initiating station is notified of the results of
the Remote Relay Broadcast.
When the relay station ID is "00" or "000", the initiating station is not notified of the
results of a Remote Relay Broadcast.

„Address Number
The address number assigned to the secondary relay station
5 If necessary, enter the password using the numeric keypad.

200
 Receiving Faxes

Receiving Faxes

There are two reception modes: Auto Receive and Manual Receive.
In the Auto Receive mode, reception of a fax from a remote machine begins
automatically.
In the Manual Receive mode, reception of a fax from a remote machine is manual. This
mode is convenient for confirming the sender or using an external telephone to confirm
whether it is a fax before beginning reception.
Using G3-ID enables you to block faxes sent from certain fax numbers or from unknown
fax numbers. You can register up to 50 fax numbers to be blocked.
Blocking faxes sent from certain fax numbers:
Faxes are blocked when the G3-ID sent from the sender’s machine is included in the
registered fax numbers to be blocked.
Blocking faxes sent from unknown fax numbers:
Faxes are blocked when the G3-ID is not sent from the sender’s machine.
G3-ID contains the information such as a phone number a sender has registered.

Fax
The Fax Receiving Mode default value can be changed in the System Administration mode. For
information on how to change the default values, refer to "5 Tools" > "Fax Service Settings" > "Fax
Control" > "Fax Receiving Mode" in the Administrator Guide. 4
For information on how to reject faxes from certain addresses or addresses without IDs, refer to "5
Tools" > "Fax Service Settings" > "Fax Control" > "Block Inbound Faxes" and "Block Unknown Fax
Numbers" in the Administrator Guide.

Switching between Auto Receive and Manual Receive

1 Press the <Machine Status> button.

2 Select [Fax Receiving Mode] on the

[Machine Information] screen.

3 Select [Manual Receive] or [Auto Receive].

„Manual Receive
Reception of a fax from a remote machine is
manual. This mode is convenient for
confirming the sender or using an external
telephone to confirm whether it is a fax before
beginning reception.

201
 4 Fax

„Auto Receive
Reception of a fax from a remote machine begins automatically.

Using Auto Receive

When [Fax Receiving Mode] on the [Machine Information] screen is set to [Auto
Receive], there are two methods:

„When Automatically Switching to Fax Receive

Automatically receives a fax after ringing for a certain length of time when there is an
incoming call.

„When Automatically Switching between Phone and Fax Receive

Automatically receives a fax when there is an incoming fax. When there is
an incoming call, the machine rings. While the machine is ringing, you can pick up the
telephone and then talk.
Fax

202
 Receiving Faxes

Using Manual Receive

If the fax reception mode is set to [Manual Receive] when the machine rings to notify
of an incoming call, pick up the receiver of the external telephone or select [On-hook]
on the screen that appears.
Note • We recommend setting the monitor volume to [Loud] when using the On-hook feature. The
volume of the line monitor can be changed in the System Administration mode. For
information on how to change the default values, refer to "5 Tools" > "Common Service
Settings" > "Audio Tones" > "Line Monitor Volume" in the Administrator Guide.

1 When the machine rings, the screen appears.

If there is a telephone, pick the receiver up. If not, select [On-hook] on the receiving
screen.
2 Confirm whether the call is from a telephone or a fax machine.
If the call is from a telephone, use the receiver to talk.
If the call is from a fax machine, you will hear the sound of a fax machine.
Note • If [On-hook] was selected, you will hear the sound from the machine speaker. However, you
cannot talk to the other party.
3 Press the <Start> button.

Fax
4 If you picked up the receiver, put it back in the cradle when the <Online> indicator on
the control panel lights up. 4
Important • Make sure that the receiver is placed properly in the cradle. Otherwise, the line will remain
"busy".

Using Folder Receive

Files received using Folder Receive are stored in a folder. After receiving a file, the
<Job in Memory> indicator lights up and the machine prints a folder report. The folder
number and the folder name are printed on the folder report.
To receive a Folder Receive file using F Code transmission, notify the sender of the
following information:
z F Code (sub-address): 0 (represents F Code transmission) and the storage folder
number.
z
Password (if necessary): the passcode of the folder in which the file is stored.
Note • Folder reception using the DTMF method is possible, but the only signals that can be
received are numerals, *, and #.
Depending on the report print settings, a folder report may not be printed even if there is a received file
in the folder. For more information on the Folder Report settings, refer to "5 Tools" > "Common Service
Settings" > "Reports" > "Folder Report" in the Administrator Guide.
For information on how to print a file stored in a folder, refer to "Printing Files in a Folder" (P.272)".

203
 4 Fax

Facsimile Information Services

For information on subscriptions and advanced operating procedures, contact the

corresponding facsimile information service.

Using the Receiver

1 Pick up the telephone receiver.

Fax

2 Select [Manual Receive] from the drop-down menu.

4 3 Specify the fax number of the facsimile information service.

z
The call destination can be specified using the numeric keypad, address numbers,
or one touch buttons. The address book cannot be used.
z The call destination can be specified also with the keyboard displayed on the screen.
Pressing [More Characters] on the screen displays symbols.
Note • When the line type is set to a pulse line, [Tone (:)] does not appear.
• If you want to send tones (or to use the touch-tone services) while using a pulse line, select
[Tone (:)].
• Some touch-tone services may not be available even if you set your telephone to send
tones.

4 When the machine connects to the service, you will hear voice prompts. Follow the
voice prompts to enter the required numbers.
5 When input is finished, press the <Start> button.
Note • The <Online> indicator on the control panel lights and reception begins.
6 Place the receiver back in the cradle.
Important • Make sure that the receiver is placed properly in the cradle. Otherwise, the line will remain
"busy".

204
 Facsimile Information Services

When Not Using a Receiver

1 Adjust the volume of the line monitor.

We recommend setting the volume of the line monitor to [Loud] so that it is easy to
hear the voice prompts.
For information on how to change the volume of the line monitor, refer to "5 Tools" > "Common
Service Settings" > "Audio Tones" > "Line Monitor Volume" in the Administrator Guide.

2 Select [On-hook (Manual Send/Receive)] on

the [More Options] screen.

3 Select [Manual Receive] from the drop-down

menu.

4 Specify the fax number of the facsimile

information service.
z
The call destination can be specified using

Fax
the numeric keypad address numbers, or
one touch buttons. The address book cannot be used.
z
The call destination can also be specified using the keyboard displayed on the 4
screen.
Note • When the line type is set to a pulse line, [Tone (:)] does not appear. If you want to send tones
(or to use the touch-tone services) while using a pulse line, select [Tone (:)]
• Some touch-tone services may not be available even if you set your telephone to send
tones.

5 When the machine connects to the service, you will hear voice prompts. Follow the
voice prompts to enter the required numbers.
6 When input is finished, press the <Start> button.

205
5 Scan

This chapter describes the basic scanning procedures and the scan features
provided by the machine.
To use the scan features, network settings are required. For information on the network settings,
refer to "9 Scanner Environment Settings" in the Administrator Guide.
z
Scanning Procedure .................................................................................208
z
Operations during Scanning .....................................................................215
z
E-mail........................................................................................................218
z
Scan to Folder ..........................................................................................226
z Network Scanning.....................................................................................228
z Scan to PC................................................................................................230
z
Store & Send Link.....................................................................................235
z
General Scan Features.............................................................................238
z
Advanced Settings....................................................................................249
z
Layout Adjustment ....................................................................................253
z E-mail Options/Filing Options ...................................................................259
 5 Scan

Scanning Procedure

This section describes the basic scanning procedure. The following shows the
reference section for each step.
Step 1 Loading Documents .......................................................................................................208
Step 2 Selecting Features ..........................................................................................................210
Step 3 Starting the Scan Job......................................................................................................212
Step 4 Confirming the Scan Job in Job Status ..........................................................................214
Step 5 Saving the Scanned Data ...............................................................................................214

Step 1 Loading Documents

There are two methods for loading documents:

„Document Feeder
z Single sheet
z Multiple sheets
Scan

„Document Glass
Single sheet
5
z

z
Bound documents, such as books

Document Feeder
The document feeder supports single and multiple sheet documents with sizes from
139.7 x 210 mm (A5, A5 , 5.5 x 8.5 inches, 5.5 x 8.5 inches ) to 297 x 432 mm (A3,
11 x 17 inches).
The document feeder automatically detects standard size documents. For non-
standard size documents, input the size in the [Original Size] screen.
For information about document sizes that can be detected automatically, or how to enter variable sizes,
refer to "Original Size (Specifying a Scan Size)" (P.255).
The standard document sizes that can be detected automatically depend on the [Paper Size Settings] in
the System Administration mode. For information about paper size settings, refer to "5 Tools" >
"Common Service Settings" > "Other Settings" > "Paper Size Settings" in the Administrator Guide.
The document feeder accepts the following number of sheets.

Number of
Document Type (Weight)
Sheets
Lightweight paper (38 - 49 gsm) 250 sheets
Plain paper (50 - 80 gsm) 250 sheets
Heavyweight paper (81 - 128 gsm) 150 sheets
Heavyweight paper (129 - 200 gsm) 100 sheets

Important • To avoid paper jams, use the document glass for folded, creased, patched, curled, or back
carbon documents.
• Two sided scanning of lightweight paper 38 - 49 gsm is not supported.
For information about scanning mixed sized documents, refer to "Mixed Sized Originals (Scanning
Different Size Documents Simultaneously)" (P.255).

208
 Scanning Procedure

1 Remove any paper clips and staples before

loading the document.
2 Adjust the movable document guides to
match the size of the document loaded.
Note • When loading a large document such as
A3, open the document stopper
rightward.
Document stopper

3 Place the document (the front side of 2-sided Indicator

document) face up in the center of the
document feeder.
Note • The indicator lights up when the
document is loaded correctly.
• When documents are loaded into the
document feeder, the document feeder
tray lifts up. The timing of the lift can be
programmed in [System Settings]. For
more information, refer to "5 Tools" >
"Common Service Settings" > "Other

Scan
Settings" > "Document Feeder Tray Elevation" in the Administrator Guide.

Document Glass
5
The document glass supports a single sheet, a book, or other similar documents from
15 x 15 mm up to 297 x 432 mm (A3, 11 x 17 inches).
Important • After using the document glass, close the document cover.
The document glass automatically detects standard size documents. For non-standard
size documents, input the size in the [Original Size] screen.
For information about document sizes that can be detected automatically, or how to enter variable sizes,
refer to "Original Size (Specifying a Scan Size)" (P.255).
The standard document sizes that can be detected automatically depend on the [Paper Size Settings] in
the System Administration mode. For information on the paper size settings, refer to "5 Tools" >
"Common Service Settings" > "Other Settings" > "Paper Size Settings" in the Administrator Guide.

CAUTION
Do not apply excessive force to hold thick document on the document glass. It may
break the glass and cause injuries.

1 Open the document cover.

Important • Ensure that a screen is displayed on the
control panel, and then load a document.
If a document is loaded before a screen is
displayed, the machine may not properly
detect the document size.

209
 5 Scan

2 Place the document face down, and align it

against the top left corner of the document
glass.
3 Close the document cover.

Step 2 Selecting Features

On the [All Services] screen, you can select from 5 scan modes: E-mail, Scan to Folder,
Network Scanning, Scan to PC, and Store & Send Link. You can select features on
each mode.
Note • Features displayed may vary depending on the model of your machine.
• When the Auditron mode used, a user ID and passcode may be required. Ask your system
administrator for the user ID and passcode.
• To use the scan features, network settings are required. For information on the network
settings, refer to "9 Scanner Environment Settings" in the Administrator Guide.
Scan

„E-mail
Scans a document, and sends the scanned data as an e-mail attachment after
5 converting the data to TIFF, JPEG, PDF, DocuWorks, or XPS.

„Scan to Folder
Scans a document and saves the scanned data into a folder on the machine.
You need to create a folder in advance. For information on how to create a folder, refer to "5 Tools" >
"Setup" > "Create Folder" in the Administrator Guide.

„Network Scanning
Scans a document using a job template created on CentreWare Internet Services.
When Scan to Home is enabled, and when the Access Remote feature is available, the
scanned document can be transferred to a different destination based on an
authenticated user.

„Scan to PC
Scans a document and sends the scanned data to a network computer via the FTP or
SMB protocol.

„Store & Send Link

Stores scanned data in the machine, and sends an email attached with the URL of the
stored location so that the user can retrieve the scanned data from the computer using
the URL.

210
 Scanning Procedure

The following describes how to store scanned data into a folder.

1 Press the <All Services> button.

1 2 3

4 5 6

7 8 9

0 #

<All Services> button

2 Select [Scan to Folder].

Scan
3 If the previous settings still remain, press the
<Clear All> button.
1 2 3
5
4 5 6

7 8 9

0 #

<Clear All> button

4 Select a folder to save the scanned data in.

5 Select each tab, and configure features as

necessary.

211
 5 Scan

The following shows the reference section for each feature.

"General Scan Features" (P.238)
"Advanced Settings" (P.249)
"Layout Adjustment" (P.253)
"E-mail Options/Filing Options" (P.259)

Step 3 Starting the Scan Job

The following describes how to start a scan job.

1 Press the <Start> button.

Important • If the document has been set in the
document feeder, do not hold down the 1 2 3

document while it is being conveyed. 4 5 6

• Scanning cannot be performed if a copy 7 8 9
protection code is detected.
0 #
Note • If a problem occurs, an error message
C
appears in the touch screen. Solve the
problem in accordance with the message.
• The next scan job can proceed while <Start> button
Scan

scanning.

„If you have more documents

5 If you have more documents to scan, select [Next Original] on the touch screen while
the current document is being scanned. This allows you to scan the documents as a
single set of data.
Up to 999 pages can be stored.
Note • If the number of document pages exceeds the maximum, then scanning stops. Follow the
displayed message, and either abort the operation, or save the scanned data.
2 While documents are being scanned, select
[Next Original].

Note • When using the document feeder, load the next document after the machine has finished
scanning the first document.
• When [Next Original] is displayed and no operation is performed for a certain period of time,
the machine automatically assumes that there are no more documents.
• You can change the scan settings of the next document by selecting the [Change Settings]
button that is displayed after selecting [Next Original].

212
 Scanning Procedure

3 Load the next document.

4 Press the <Start> button.

If you have more documents, repeat Steps 3 and 4.

5 When all documents have been scanned,

select [Last Original].

Scan
5

213
 5 Scan

Step 4 Confirming the Scan Job in Job Status

The following describes how to confirm the status of a scan job.

1 Press the <Job Status> button.

1 2 3

4 5 6

7 8 9

0 #

<Job Status> button

2 Confirm the job status.

Note • Select [ ] to return to the previous
screen or [ ] to move to the next screen.
Scan

5
Step 5 Saving the Scanned Data
When you used the Scan-to-Folder feature, the file stored in a folder of the machine
can be imported into your computer using the following:

„Import using an application

Use a network scan driver.
Refer to "Importing to a TWAIN Compatible Application" (P.342).

„Import using Stored File Manager 3

Use Stored File Manager 3 (Fuji Xerox application software).
Refer to "Importing Using Stored File Manager 3" (P.344).

„Import using CentreWare Internet Services

Use CentreWare Internet Services.
Refer to "Importing Using CentreWare Internet Services" (P.346).

„Import using EasyOperator

Use EasyOperator (Fuji Xerox application software).
Refer to "Importing Using EasyOperator" (P.348).

214
 Operations during Scanning

Operations during Scanning

The following describes the operations available during scanning. The following shows
the reference for each operation.
Stopping the Scan Job .............................................................................................................. 215
Confirming the Scanned Data while Scanning the Document................................................. 216
Changing Scan Settings............................................................................................................ 217

Stopping the Scan Job

To cancel scanning a document, follow the procedure below.

1 Press either the <Stop> button on the control

panel or [Stop] on the touch screen.
1 2 3

4 5 6

7 8 9

0 #

Scan
C

<Stop> button
5

2 Select [Cancel].

215
 5 Scan

„If a screen that displays [Stop] or [Cancel] does not appear:

1 Press the <Job Status> button.

1 2 3

4 5 6

7 8 9

0 #

<Job Status> button

2 Select the job to cancel, and then select

[Stop].
Note • If you cancel the job, scanned data stored
in the folder will also be deleted.
Scan

5 Confirming the Scanned Data while Scanning the Document

You can confirm the scanned data while scanning the document.
Important • When [MRC High Compression] on the [File Format] screen is set to [On], the preview
function is not available.
Note • This feature is not provided for some models. An optional package is necessary. For more
information, contact our Customer Support Center.

1 Select [Next Original] on the touch screen.

2 Select [Preview]. A preview screen appears

and displays the first page of the last
scanned document.

216
 Operations during Scanning

3 Set [View Size] and [Current Page].

4 After confirming the scanned data, select [Close] to close the preview screen.

Changing Scan Settings

You can change scan settings while scanning the document.

1 Select [Next Original].

Scan
5

2 Select [Change Settings...].

3 Set [Color Scanning], [Original Type], [Lighten/Darken], [Resolution], [2 Sided

Scanning], and [Original Size].
"Color Scanning (Selecting an Output Color)" (P.238).
"Original Type (Selecting the Document Type)" (P.240).
"Image Options (Adjusting Scan Density and Image Sharpness)" (P.250).
"Resolution (Specifying a Scanning Resolution)" (P.253).
"2 Sided Scanning (Scanning Both Sides of a Document)" (P.253).
"Original Size (Specifying a Scan Size)" (P.255).

4 Press the <Start> button.

217
 5 Scan

E-mail

The following describes how to select features on the [E-mail] screen.

You can scan a document and send the scanned data as an e-mail attachment after
converting the data to TIFF, JPEG, PDF, DocuWorks, or XPS. The following shows the
reference section for each feature.
Address Book (Specifying an E-mail Address) ........................................................................218
New Recipient (Entering an Address) ......................................................................................221
Add Me (Adding the Sender’s Address)...................................................................................222
Recipient(s) (Editing a Recipient).............................................................................................222
From (Setting the Sender’s Address) ........................................................................................223
Subject (Setting the Subject).....................................................................................................224
Message (Entering the E-mail Body)........................................................................................224
Note • You can send an encrypted e-mail or an e-mail with a digital signature by S/MIME.
Certificates of the machine and the recipient's device are necessary to use this feature.
For information on certificates, refer to "12 Encryption and Digital Signature Settings" >
"Configuration of E-mail Encryption/Digital Signature" in the Administrator Guide.

1 Select [E-mail] on the [All Services] screen.

Scan

2 On the [E-mail] screen, specify recipients

using the Address Book or the keyboard.
5 Important • You can only specify recipients registered
for e-mail.
• Recipients cannot be specified with
address numbers using the numeric
keypad, one-touch buttons, or group
numbers.
• Depending on the settings in the System
Settings, the [New Recipient], and [Add
Me] buttons are not displayed.

Address Book (Specifying an E-mail Address)

The following describes how to select a recipient using the Address Book.
When sending an encrypted e-mail, select an e-mail address associated with a valid
certificate from the Address Book.
To use this feature, an e-mail address associated with a certificate for S/MIME must be registered in the
Address Book. For information on the Address Book, refer to "5 Tools" > "Setup" > "Add Address Book
Entry" in the Administrator Guide.
To verify invalidity of a certificate, prior settings are required. For information on the settings, refer to
"5 Tools" > "Connectivity & Network Setup" > "Security Settings" > "Certificate Revocation Retrieval
Settings" in the Administrator Guide.

218
 E-mail

1 Select [Address Book].

2 From the [Address Books] list, select [List all
public entries], [Search Public], or [Search
Network].
Note • When specifying multiple recipients,
specify them continuously.

3 Select a recipient from the address list, and

then select [To], [CC], or [BCC].
Important • When specifying an e-mail address,
check if the address contains a domain
that is not permitted for use. If this is the
case, the address cannot be used.
4 Repeat Steps 2 and 3 as necessary.

„List all public entries

Displays the local address list.

Scan
Refer to "When [List all public entries] is Selected"
(P.220).

„Search Public 5
Searches recipients in the local address list.
Refer to "When [Search Public] or [Search Network] is Selected" (P.220).

„Search Network
Searches recipients in the remote address list.
Refer to "When [Search Public] or [Search Network] is Selected" (P.220).

„Name/E-mail Address
Lists names and their e-mail addresses.

„To
Sets the selected address as a recipient.

„CC
Sets the selected address as CC.

„BCC
Sets the selected address as BCC.

„Go to
Enter the desired speed dial number with the numeric keypad. The corresponding
e-mail address appears at the top of the list.

„Details
Displays detailed information on the selected recipient.

„Show E-mail Address

Placing a check mark in the box displays only e-mail addresses in the list.

219
 5 Scan

When [List all public entries] is Selected

1 Select a recipient from the local address list.

Note • Select [ ] to return to the previous
screen or [ ] to move to the next screen.

When [Search Public] or [Search Network] is Selected

1 Enter keywords to search for an address.

For information on how to enter characters, refer to
"Entering Text" (P.55).
Note • When multiple keywords are used, the
address is searched with the AND clause.
Scan

• The screen on the right appears when

[Search Public] is selected.

5
„Name
Searches with a recipient name as a keyword. Selecting [Keyword] displays the screen
for entering the keyword. Up to 32 characters are allowed.
Example: John Smith

„E-mail Address
Searches with an e-mail address as a keyword. Selecting [Keyword] displays the
screen for entering the keyword. Up to 128 characters are allowed.
Example: myhost@example.com

„Custom Item
This field is used to search with a keyword item other than the recipient name and e-
mail address.
Note • Only one custom item can be selected.
z
None
No custom item is used for the keyword search.
z Telephone Number
A telephone number is used for the keyword search.
z
Office
An office name is used for the keyword search.
z
Department
A department name is used for the keyword search.

220
 E-mail

„Keyword
Select the box under [Keyword] for [Name], [E-mail Address], or [Custom Item]. Then
the keyword is set or changed.

„Search
The search starts. The searched results are listed on the screen.

New Recipient (Entering an Address)

You can enter addresses using the keyboard.

1 Select [New Recipient] on the [E-mail]

screen.
2 Use the keyboard shown on the screen to
enter an e-mail address of up to 128
characters.

Scan
„To/CC/BCC
Switches the recipient type (To/CC/BCC) using the drop-down menu. 5
„+ Add
Allows you to specify e-mail addresses to send e-mails to multiple recipients
(Broadcast).

„Search for names

Placing a check mark in the box searches for names.

„Delete Text
Deletes entered text.

„Backspace
Moves the cursor back to delete one character.

„Shift
Used for entering uppercase characters.

„More Characters
Displays symbols. Use this button to enter symbols for the e-mail address.

221
 5 Scan

Add Me (Adding the Sender’s Address)

This button is used to add the sender's address to [To], [CC], or [BCC].

1 Select [Add Me].

2 Select an option.

„To
Adds the sender's address to To.

„CC
Adds the sender's address to CC.

„BCC
Adds the sender's address to BCC.

Recipient(s) (Editing a Recipient)

You can confirm, delete or edit recipients using the pop-up menu displayed.
Scan

1 From the [Recipient(s)] list, select the

recipient to be deleted, confirmed, or edited.
5 2 Select any item from the pop-up menu.

„Remove
Removes the selected recipient.

„Edit
Displays the [Edit Recipient] screen where
you can confirm or edit the recipient.
Refer to "[Edit Recipient] Screen" (P.222).

„Close Menu
Hides the pop-up menu.

[Edit Recipient] Screen

You can confirm and change the settings of the recipient.

1 Select the item to be changed.

2 Select [Change Settings].

„E-mail Address
To change the e-mail address, select [Change Settings] to display the keyboard and
enter a new address.

222
 E-mail

„Name
To change the recipient name, select [Change Settings] to display the keyboard and
enter a new name.
The recipient name appears when registered in the Address Book.

„S/MIME Certificate
To check whether or not any certificate is linked to the e-mail address, select [Change
Settings].
If S/MIME is enabled, and a certificate is linked to the e-mail address, you can check
the contents of the S/MIME certificate.
Note • This feature is supported only by the ApeosPort series.
For information on S/MIME communication, refer to "12 Encryption and Digital Signature Settings" >
"Configuration of E-mail Encryption/Digital Signature" in the Administrator Guide.

„Change Settings
You can change recipients, or confirm S/MIME certificates.

From (Setting the Sender’s Address)

Scan
Specify a sender's e-mail address. You can specify only one address as a sender's
address.
Note • When using the Authentication feature, the e-mail address registered in user information is
automatically set as a sender's address. For more information on user information, refer to
5
"5 Tools" > "Accounting" > "Create/View User Accounts" in the Administrator Guide.
• Depending on the System Settings, [From] may not be editable.
• When using a digital signature, the machine e-mail address becomes the sender’s address.
For information on a digital signature, refer to "12 Encryption and Digital Signature Settings" >
"Configuration of E-mail Encryption/Digital Signature" in the Administrator Guide.

1 Select [From].
2 Select any item from the pop-up menu.

„Address Book
Allows you to select the sender's e-mail address from the address book.
For information on the address book, refer to "Address Book (Specifying a Destination PC Using the
Address Book)" (P.231).

„Keyboard
Enter the sender’s e-mail address of up to 128 characters.

„Close Menu
Hides the pop-up menu.

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 5 Scan

Subject (Setting the Subject)

Set the e-mail subject using the following procedure.

„Auto Set
Automatically sets the subject to [Scan data from XXX] (where XXX is the host name
of the machine).

„To set a user-defined subject

1 Select [Subject].
2 Enter a subject of up to 128 characters using the displayed keyboard.
For information on how to enter characters, refer to "Entering Text" (P.55).

Message (Entering the E-mail Body)

Enter the e-mail body using the following procedure.

1 Select [Message].
Scan

2 Enter a message of up to 512 characters using the keyboard.

For information on how to enter characters, refer to "Entering Text" (P.55).
5
Color Scanning (Selecting an Output Color)
You can set the output color to scan a document.
For information about the feature, refer to "Color Scanning (Selecting an Output Color)" (P.238).

2 Sided Scanning (Scanning Both Sides of a Document)

You can automatically scan both sides of a 2-sided document.
By setting the binding style, both sides are scanned in the same orientation.
For information about the feature, refer to "2 Sided Scanning (Scanning Both Sides of a Document)"
(P.239).

Original Type (Selecting the Document Type)

You can select the type of the document.
For information about the feature, refer to "Original Type (Selecting the Document Type)" (P.240).

Preview (Confirming the Scanned Data while Scanning the Document)

You can confirm the scanned data while scanning the document.
Refer to "Preview (Confirming the Scanned Data while Scanning the Document)" (P.241).

224
 E-mail

File Format (Selecting a File Format for Output Data)

You can select a file format for output data.
For information about the feature, refer to "File Format (Selecting a File Format for Output Data)"
(P.241).

Scan
5

225
 5 Scan

Scan to Folder

The following describes the procedure to select features on the [Scan to Folder] screen.
You can scan documents and save the scanned data into a folder of the machine. The
following explains the [Scan to Folder] screen.
A folder needs to be registered beforehand. For more information on registering a folder, refer to "5
Tools" > "Setup" > "Create Folder" in the Administrator Guide.

1 Select [Scan to Folder] on the [All Services]

screen.
2 Select a feature on the [Scan to Folder]
screen.
Note • If a passcode is set for the folder, the
passcode entry screen may appear. Enter
the passcode and select [Enter]. If you
have forgotten the passcode, set the
folder passcode in the System
Administration mode again.

„Folder
Scan

Select a folder to save the scanned data in.

Note • Select [ ] to return to the previous screen and select [ ] to move to the next screen.
5 „Go to
Use the numeric keypad to enter a 3-digit folder number. The folder then appears at
the top of the list.

„File List
Select a folder and then select this button to display the [File List] screen. You can
confirm or delete files stored in the folder.
For more information on the [File List] screen, refer to "Step 3 Checking/Selecting Folder Files"
(P.267).

Color Scanning (Selecting an Output Color)

You can set the output color to scan a document.
For information about the feature, refer to "Color Scanning (Selecting an Output Color)" (P.238).

2 Sided Scanning (Scanning Both Sides of a Document)

You can automatically scan both sides of a 2-sided document.
By setting the binding style, both sides are scanned in the same orientation.
For information about the feature, refer to "2 Sided Scanning (Scanning Both Sides of a Document)"
(P.239).

Original Type (Selecting the Document Type)

You can select the type of the document.
For information about the feature, refer to "Original Type (Selecting the Document Type)" (P.240).

226
 Scan to Folder

Preview (Confirming the Scanned Data while Scanning the Document)

You can confirm the scanned data while scanning the document.
Refer to "Preview (Confirming the Scanned Data while Scanning the Document)" (P.241).

Scan
5

227
 5 Scan

Network Scanning

The following describes the procedure to select features on the Network Scanning
screen. On the Network Scanning screen, you can scan documents after specifying a
file (job template) saving scanning conditions, information on the forwarding destination
server and others.
This feature creates job templates on a computer using CentreWare Internet Services.
Scanned data is converted to the format specified in a job template, and is
automatically sent to a server. The machine allows you to automatically retrieve job
templates stored in a server. The following explains the [Network Scanning] screen.
Note • If characters not supported by the machine are used in names or descriptions of job flow
sheets, the characters will not be displayed or will be garbled on the screen. For information
on characters available for use, refer to "15 Appendix" > "Notes and Restrictions" > "Notes
and Restrictions on the Use of the Machine" in the Administrator Guide.
• This feature is supported only by the ApeosPort series.
When Scan to Home is enabled, and when the Access Remote feature is available, the
scanned document can be transferred to a different destination based on an
authenticated user.
Important • When using the Scan to Home feature in computer environment earlier than Windows 98
NT, a destination user name in the earlier format (domain name\user name) will not be
Scan

determined automatically.
Before scanning, change the user name with which you can log in correctly.
Note • You can configure Scan to Home from CentreWare Internet Services.
5 For information on how to use CentreWare Internet Services, refer to the online help of CentreWare
Internet Services.

1 Select [Network Scanning] on the [All

Services] screen.
2 Select a job template.

„Job Template
Allows you to select a job template for the scan job.
z DEFAULT - This is the default job template. This template is used as a base template
when a new template is created on CentreWare Internet Services. This template
cannot be deleted. It can be edited and returned to the factory-default template only
by the system administrator.
z
@S2HOME - This is the template for the Scan to Home feature. Selecting this
template verifies a user and sends scanned data to the folder prespecified for the
user.
Note • The job template "@S2HOME" is displayed only when remote authentication is enabled, and
also [Enabled] is selected for [Status], under [Properties] > [Services] > [Scan to Home] on
CentreWare Internet Services. For more information, refer to the online help of CentreWare
Internet Services.
• The job template "@S2HOME" cannot be edited using a remote application.

„Go to
Use the numeric keypad to enter a 3-digit job template number. The job template then
appears at the top of the list.

228
 Network Scanning

„Template Description
Displays the [Template Description] screen. The screen displays the description of the
job template. This applies only when the description has been added to a job template.

„Update Templates
Refreshes the information. If a created job template has not been displayed, selecting
[Refresh] will display the job template.

Color Scanning (Selecting an Output Color)

You can set the output color to scan a document.
For information about the feature, refer to "Color Scanning (Selecting an Output Color)" (P.238).

2 Sided Scanning (Scanning Both Sides of a Document)

You can automatically scan both sides of a 2-sided document.
By setting the binding style, both sides are scanned in the same orientation.
For information about the feature, refer to "2 Sided Scanning (Scanning Both Sides of a Document)"

Scan
(P.239).

Original Type (Selecting the Document Type) 5

You can select the type of the document.
For information about the feature, refer to "Original Type (Selecting the Document Type)" (P.240).

Preview (Confirming the Scanned Data while Scanning the Document)

You can confirm the scanned data while scanning the document.
Refer to "Preview (Confirming the Scanned Data while Scanning the Document)" (P.241).

File Format (Selecting a File Format for Output Data)

You can select a file format for output data.
For information about the feature, refer to "File Format (Selecting a File Format for Output Data)"
(P.241).

229
 5 Scan

Scan to PC

The following describes the procedure to select features on the [Scan to PC] screen.
On the [Scan to PC] screen, you can scan documents and send the scanned data to a
network computer via the FTP or SMB protocol. The following explains the [Scan to PC]
screen. Refer to the following for each feature.
Transfer Protocol (Selecting a Transfer Protocol) ....................................................................230
Address Book (Specifying a Destination PC Using the Address Book)...................................231
Browse... (Specifying a Destination PC by Browsing Your Network).....................................231
Specifying a Destination (Specifying a Destination PC Using the Screen Keyboard).............232
Note • Before scanning, a shared folder must be created on the computer for saving scanned data.
If the FTP protocol is used, the FTP service must be set. For information on the computer
settings, refer to the documentation supplied with your operating system. For information on
compatible operating systems, refer to "15 Appendix" > "Specifications" > "Scan Function" in
the Administrator Guide.

1 Select [Scan to PC] from the [All Services]

screen.
2 Specify a forwarding destination on the
Scan

[Scan to PC] screen.

Note • Fields displayed vary depending on the
protocol.
5

Transfer Protocol (Selecting a Transfer Protocol)

You can select a transfer protocol using the following procedure.

1 Select [Transfer Protocol].

2 Select any item.

„FTP
Transfers using the FTP protocol.

„SMB
Transfers using the SMB protocol.

„SMB (UNC Format)

Transfers using the SMB protocol (UNC Format).
UNC stands for Universal Naming Convention and its format is as follows:
\\host name\shared name\directory name

230
 Scan to PC

Address Book (Specifying a Destination PC Using the Address Book)

You can specify the server name, user name and other information from the address
book.
For information on settings of the address book, refer to "5 Tools" > "Setup" > "Add Address Book
Entry" in the Administrator Guide.

1 Select [Address Book].

2 Select the destination in which data is to be
stored.
3 Select [Add].
Important • You can only use destinations configured
for SMB or FTP. You cannot use
destinations for faxes, e-mails or Internet
Faxes.
Note • Select [ ] to return to the previous
screen and select [ ] to move to the next
screen.

„Name Protocol

Scan
Lists recipient names and protocols.

„Add
Adds a selected recipient to the [Save in] box. 5
„Save in
Displays a selected recipient.

„Go to
Enter the desired speed dial number with the numeric keypad. The corresponding
address appears at the top of the list.

„Details
You can confirm information such as [Name] and [Server Name/IP Address].

Browse... (Specifying a Destination PC by Browsing Your Network)

Displays a hierarchy consisting of server names and folders. You can specify a save
destination by tracing the hierarchy.

1 Select [Browse...].
2 Select the destination in which data is to be
stored.
You can move to another level by pressing
[Previous] or [Next].
Important • You can specify recipients for SMB only.

„Save in
Shows the current location in the hierarchy.

231
 5 Scan

„Add This Entry to Address Book

Displays the [Add This Entry to Address Book] screen.
Refer to "[Add This Entry to Address Book] Screen" (P.232).

[Add This Entry to Address Book] Screen

You can register the save destination specified in [Browse...] onto the Address Book.

1 Select [Add This Entry to Address Book].

2 Select [Save].

„Address Number
Scan

To change the address number, select [Edit] and then the desired number.

5 „Name
To change the name, enter a name with the keyboard displayed by selecting [Name].
Note • The name may not be displayed depending on the settings.

Specifying a Destination (Specifying a Destination PC Using the Screen

Keyboard)
Enter information into the fields provided for the selected protocol, to specify a
forwarding destination.

1 Select the item to be set.

Note • You can also select [Address Book] to
enter information.
• Fields displayed on the screen vary
depending on the protocol.

2 Enter information using the keyboard on the

screen.
For information on how to enter characters, refer to
"Entering Text" (P.55).
Note • To delete characters, select [Backspace].

232
 Scan to PC

„Server
Displayed when [FTP] or [SMB] is selected for [Transfer Protocol]. Enter a server name
or IP address. Up to 64 characters are allowed.
Example:myhost.example.com
(myhost: host name, example.com: domain name)

„Shared Name
Displayed when [SMB] is selected for [Transfer Protocol]. Enter a shared name. Up to
64 characters are allowed.

„Save in
z
Displayed when [FTP] or [SMB] is selected for [Transfer Protocol]:
Enter a directory name. Up to 128 characters are allowed.
z When [SMB(UNC Format) is selected for [Transfer Protocol]:
Enter "\\Host Name\Shared Name\Directory Name". Up to 260 characters are
allowed.

„User Name
Enter the user name of the computer you are forwarding to. When a user name is not
required for the destination, this field can be skipped.

Scan
When [FTP] is selected for [Transfer Protocol], up to 97 characters are allowed.
When [SMB] is selected for [Transfer Protocol], use one of the following formats.
z
For Active Directory:
5
User name@Domain name (user name: up to 32 characters, domain name: up to 64
characters)
Example: fuji@example.com (fuji: user name, example.com: domain name)
z For Windows NT Domain:
Domain name\User name (domain name: up to 64 characters, user name: up to 32
characters)
Example: example\fuji (example: domain name, fuji: user name)
z
For workgroups:
Local user (up to 32 characters)
Example: Fuji-Taro

„Password
Enter the password for the user name. Up to 32 characters are allowed.

Color Scanning (Selecting an Output Color)

You can set the output color to scan a document.
For information about the feature, refer to "Color Scanning (Selecting an Output Color)" (P.238).

233
 5 Scan

2 Sided Scanning (Scanning Both Sides of a Document)

You can automatically scan both sides of a 2-sided document.
By setting the binding style, both sides are scanned in the same orientation.
For information about the feature, refer to "2 Sided Scanning (Scanning Both Sides of a Document)"
(P.239).

Original Type (Selecting the Document Type)

You can select the type of the document.
For information about the feature, refer to "Original Type (Selecting the Document Type)" (P.240).

Preview (Confirming the Scanned Data while Scanning the Document)

You can confirm the scanned data while scanning the document.
Refer to "Preview (Confirming the Scanned Data while Scanning the Document)" (P.241).

File Format (Selecting a File Format for Output Data)

Scan

You can select a file format for output data.

5 For information about the feature, refer to "File Format (Selecting a File Format for Output Data)"
(P.241).

234
 Store & Send Link

Store & Send Link

If an authenticated user scans a document, the machine temporarily saves the

scanned data, and automatically obtains the user’s e-mail address that was registered
in advance. Then, the machine sends an e-mail to the user to notify of two URLs: one
is for the location to retrieve the scanned data, and the other is for the location to delete
the data.
After receiving the e-mail on a computer, the user can retrieve the scanned data using
a web browser.
The following describes the procedure to select features on the [Store & Send Link]
screen.
To use the Store & Send Link feature, you need to customize the control panel to
display [Store & Send Link] on the [All Services] screen.
For more information, refer to "1 Before Using the Machine" > "Customizing the Control Panel" >
"Customizing the [All Services] Screen" in the Administrator Guide.
Important • The scanned data stored on the machine will be automatically deleted on the expiration date
set by the System Administrator. It is recommended that you access the URL as soon as
possible.
• To strengthen security, after retrieving the scanned data, access the URL to delete the
scanned data stored on the machine.

Scan
Note • The Store & Send Link feature allows you to retrieve scanned data without specifying an
e-mail address from Address Book or a folder for each scan job. However, the size of the
data and its retention period are restricted. Use the Scan-to-Folder or E-mail feature instead
if you want to avoid these restrictions. 5
The following shows the reference section for each feature.
Scan To (Displaying the E-mail Address of the Authenticated User) ..................................... 235
From (Displaying the E-mail Address of the Authenticated User).......................................... 235
Subject (Setting the Subject) .................................................................................................... 236
Message (Entering the E-mail Body) ....................................................................................... 236

1 Select [Store & Send Link] from the [All

Services] screen.

2 Select the item to be set.

Scan To (Displaying the E-mail Address of the Authenticated User)

Automatically obtains the pre-registered e-mail address of the authenticated user.

From (Displaying the E-mail Address of the Authenticated User)

Automatically obtains the pre-registered e-mail address of the authenticated user.

235
 5 Scan

Subject (Setting the Subject)

Set the e-mail subject using the following procedure.

„Auto Set
Automatically sets the subject to [Scan Reference from XXX] (where XXX is the host
name of the machine).

„To set a user-defined subject

1 Select [Subject].
2 Enter a subject of up to 128 characters using the displayed keyboard.
For information on how to enter characters, refer to "Entering Text" (P.55).

Message (Entering the E-mail Body)

Enter the e-mail body using the following procedure.

1 Select [Message].
Scan

2 Enter a message of up to 512 characters using the keyboard.

For information on how to enter characters, refer to "Entering Text" (P.55).
5
Color Scanning (Selecting an Output Color)
You can set the color mode to scan a document.
For information about the feature, refer to "Color Scanning (Selecting an Output Color)" (P.238).

2 Sided Scanning (Scanning Both Sides of a Document)

You can automatically scan both sides of a 2-sided document.
By setting the binding style, both sides are scanned in the same orientation.
For information about the feature, refer to "2 Sided Scanning (Scanning Both Sides of a Document)"
(P.239).

Original Type (Selecting the Document Type)

You can select the type of the document.
For information about the feature, refer to "Original Type (Selecting the Document Type)" (P.240).

Preview (Confirming the Scanned Data while Scanning the Document)

You can confirm the scanned data while scanning the document.
Refer to "Preview (Confirming the Scanned Data while Scanning the Document)" (P.241).

236
 Store & Send Link

File Format (Selecting a File Format for Output Data)

You can select a file format for output data.
The Store & Send Link feature enables you to retrieve scanned data from a computer
without password authentication.
To prevent other parties from viewing your scan data, select [More] in [File Format], and
on the displayed screen, select [PDF] or [DocuWorks] and set a password in [PDF
Security] or [DocuWorks Security] before scanning the document.
For information about the feature, refer to "File Format (Selecting a File Format for Output Data)"
(P.241).

Scan
5

237
 5 Scan

General Scan Features

The [E-mail], [Scan to Folder], [Network Scanning], [Scan to PC], and [Store & Send
Link] screens allow you to set basic features. The following shows the reference section
for each feature.
Color Scanning (Selecting an Output Color) ............................................................................238
2 Sided Scanning (Scanning Both Sides of a Document).........................................................239
Original Type (Selecting the Document Type).........................................................................240
Preview (Confirming the Scanned Data while Scanning the Document).................................241
File Format (Selecting a File Format for Output Data) ............................................................241
Note • When you select [Scan to Folder], [File Format] is disabled.

1 On the [All Services] screen, select [E-mail],

[Scan to Folder], [Network Scanning], [Scan
to PC], or [Store & Send Link].
2 On the [E-mail]/[Scan to Folder]/[Network
Scanning]/[Scan to PC]/[Store & Send Link]
screen, select a feature.
Scan

5
Color Scanning (Selecting an Output Color)
You can set the output color to scan a document.
Note • [Black & White] cannot be selected when [Searchable Text] on the [File Format] screen is
set to [Searchable] and [MRC High Compression] is set to [On].
• [Black & White] can only be selected when [Searchable Text] on the [File Format] screen is
set to [Searchable] and [MRC High Compression] is set to [Off].

1 Select a color mode from [Color Scanning].

„Auto Detect
The color of the document is determined automatically; the machine scans in full color
when the document is colored, otherwise scans in monochrome.
Note • The features which can be set in the [Advanced Settings] screen when [Auto Detect] is
selected, are the same as if [Color] is specified for the [Color Scanning] when a color
document is loaded, or the same as if [Black & White] is specified for the [Color Scanning]
when a monochrome document is loaded.

„Color
Select to scan a color document.

238
 General Scan Features

„Black & White

Scans a document in monochrome 2 tone. You can select the document type in the
[Original Type].
Note • When [MRC High Compression] is set to [On] in [File Format], you cannot select [Black &
White].

„Grayscale
Scans a document in grayscale. Adds shades to monochrome, creating intermediate
tones that change gradually. Suited to documents containing gradations that cannot be
reproduced with monochrome (2-color).

2 Sided Scanning (Scanning Both Sides of a Document)

Allows you to scan a 1-sided or 2-sided document on one or both sides of paper.
By setting the binding style, both sides are scanned in the same orientation.

1 Select any item.

Scan
5
„1 Sided
Select this to scan only one side of the
document.

„2 Sided (Head to Head)

Select this when both sides of the 2-sided document are in the same orientation.

„2 Sided (Head to Toe)

Select this when both sides of the 2-sided document are in opposite orientations.

„More...
The [2 Sided Scanning] screen is displayed.
Refer to "[2 Sided Scanning] Screen" (P.239).

[2 Sided Scanning] Screen

This screen allows you to select the status and orientation of original documents.

1 Select any item.

239
 5 Scan

„1 Sided
Select this to scan only one side of the document.

„2 Sided
Select this to scan both sides of the document.

„Originals
Displayed when [2 Sided] is selected.
z
Head to Head
Select this when both sides of the 2-sided document are in the same orientation.
z
Head to Toe
Select this when both sides of the 2-sided document are in opposite orientations.

„Original Orientation
To scan using the document feeder, the orientation must be set to specify the head of
the document.
Load the document in the [Sideways Images (Top to Left)] orientation when [File
Format] is set to [TIFF/JPEG Auto Select], [TIFF], or [JPEG]. When viewing the
Scan

scanned document on a computer, the document is displayed in the [Upright Images]

orientation.
Note • If the setting for [Original Orientation] differs from the actual document orientation, then the
5 machine may mistakenly detect the top of the document.
z Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z Sideways Images (Top to Left)
Select this when placing the top edge of the document against the left side of the
document glass or the document feeder.

Original Type (Selecting the Document Type)

When you set [Color Scanning] to [Black & White], select the document type.

1 Select an original type.

„Photo & Text

Select this item when the scanning document contains both text and photos. This
setting automatically identifies text and photo areas to scan each area with optimum
quality.

„Text
Select this item when scanning text clearly.

240
 General Scan Features

„Photo
Select this item when scanning photos.
Note • [Photo] cannot be selected when [Searchable Text] on the [File Format] screen is set to
[Searchable].

Preview (Confirming the Scanned Data while Scanning the Document)

You can confirm the scanned data while scanning the document.

1 Select the [Preview] check box.

2 Confirm the scanned data after scanning the

Scan
document.
Important • When [MRC High Compression] on the [File Format] screen is set to [On], the feature of the
preview is disabled. 5
File Format (Selecting a File Format for Output Data)
You can select a file format for output data.
Note • When [Scan to Folder] is selected, [File Format] is disabled.
• If High-compression Image Kit is installed, the machine can store PDF, DocuWorks, and
XPS files with higher compression rates.

1 Select a file format.

„TIFF/JPEG Auto Select

Automatically selects JPEG or TIFF. The file format is determined for each page:
[JPEG] for full-color and grayscale pages, and [TIFF] for monochrome pages.

„PDF
Saves scanned data in PDF format.
Note • The version of the output PDF files is Adobe®Acrobat® 4.0 (PDF 1.3).

„DocuWorks
Saves scanned data in DocuWorks format.

241
 5 Scan

Note • To browse or print DocuWorks files on a computer, one of the following software is required.
- DocuWorks 4.0 or later
- DocuWorks Viewer Light 4.0 or later
- DocuWorks Viewer Light for Web 4.0 or later

„More...
The [File Format] screen is displayed.
Refer to "[File Format] Screen" (P.242).

[File Format] Screen

This screen displays all available File Format options.

1 Select any item.

Scan

„TIFF/JPEG Auto Select

5 Automatically selects JPEG or TIFF. The file format is determined for each page:
[JPEG] for full-color and grayscale pages, and [TIFF] for monochrome pages.

„TIFF
Saves each page into a different file in TIFF format.

„JPEG
Saves as a JPEG file. When either [Color] or [Grayscale] is selected for [Color
Scanning], configure the image compression method. You can also configure the
compression ratio with [Quality/File Size] in the [Output Format] screen.

„PDF
Saves scanned data in PDF format.
Note • The version of the output PDF files is Adobe®Acrobat® 4.0 (PDF 1.3).

„DocuWorks
Saves scanned data in DocuWorks format.
Note • To browse or print DocuWorks files on a computer, one of the following software is required.
- DocuWorks 4.0 or later
- DocuWorks Viewer Light 4.0 or later
- DocuWorks Viewer Light for Web 4.0 or later

„XPS
Saves scanned data in XPS format.

„Compression Method
Allows you to select a compression method for scanned image data.
Note • If you select [PDF] on the [File Format] screen and then select [Manual Select] in
[Compression Method], you can select a compression method from [MH], [MMR], [JBIG2
Arithmetic Encoded], and [JBIG2 Huffman Encoded] for [Black & White Pages], and one
from [JPEG] and [Flate] for [Grayscale/Color Pages].

242
 General Scan Features

„MRC High Compression

Allows you to save PDF, DocuWorks, and XPS files with high compression.
Important • If you use the E-mail or Scan-to-PC feature to scan a document with [MRC High
Compression] enabled, the recognition rate of the scanned data may differ from that of the
data retrieved from a folder with [MRC High Compression] enabled, using CentreWare
Internet Services.
• DocuWorks 5.0.x and earlier versions (including trial version) do not support high-
compressed DocuWorks files.
Note • To browse or print DocuWorks files on a computer, one of the following software is required.
- DocuWorks 6.0 or later
- DocuWorks Viewer Light 5.1 or later
- DocuWorks Viewer Light for Web 5.1 or later
• Some models require an optional kit to use this feature. For more information, contact our
Customer Support Center.

„Searchable Text
Select whether to perform character recognition in PDF and DocuWorks files.
When [Searchable Text] is set to [Searchable], the following settings are available.

When [MRC High When [MRC High

Setting Item Compression] is set Compression] is set

Scan
to [Off] to [On]
E-mail/ Color Scanning Black & White*1, Auto, Color, Grayscale
Scan to Folder/
Network Scanning/
Auto, Color, Grayscale 5
Original Type Text, Photo & Text Text, Photo & Text
Scan to PC/
Store & Send Link File Format PDF, DocuWorks PDF, DocuWorks
*2
Advanced Settings Color Space sRGB sRGB
Layout Adjustment Resolution 200 dpi, 300 dpi 200 dpi, 300 dpi
Reduce/ 100% 100%
Enlarge Note • [Auto %] is not Note • [Auto %] is not
supported. supported.

*1 Only [Black & White] is available for some models.

*2 [Color Space] may not appear on the screen depending on the setting specified in the System Administration mode.
For more information, refer to "Color Space (Specifying Color Space)" (P.252) and "5 Tools" > "Scan Service
Settings" > "Other Settings" > "Color Space" in the Administrator Guide.
Important • Note the following when [Searchable Text] is set to [Searchable].
- When the text on the document is small (10 points or smaller), scan the document with high
resolution (300 dpi).
- If you use the E-mail or Scan-to-PC feature to scan a document with both [MRC High
Compression] and [Searchable Text] enabled, the recognition rate of the scanned data
may differ from that of the data retrieved from a folder with both [MRC High Compression]
and [Searchable Text] enabled, using CentreWare Internet Services.
- Color scanning is recommended when the document has outlined white text, or when it has
text placed on a dark background.
- In the following cases, the Searchable Text feature may not function properly.
- If the document is not loaded correctly and thus the text is slanted, or if the text on the
document is in different orientations
- If the text on the document is decorated (italic, hatching, strike-through, etc.)
- If the document has background patterns or noise
- If the text on the document is handwritten
Note • Some models require an optional kit to use this feature. For more information, contact our
Customer Support Center.

243
 5 Scan

„Add Thumbnail
Allows you to attach thumbnails to DocuWorks and XPS files when [DocuWorks] or
[XPS] is selected. A thumbnail is a reduced, small file size image that helps you check
the file contents.

„Split into single file for each page

Saves each page as a single file in the specified format.

„PDF Security
Allows you to prevent the data saved as a PDF file from unauthorized access.
The [File Format - PDF Security] screen appears.
Refer to "[File Format - PDF Security] Screen" (P.245).

„PDF Signature
The [File Format - PDF Signature] screen appears.
A digital signature added to a file enables to detect alterations in the file, or to prevent
impersonation of the sender.
To verify the signature with Adobe Acrobat, select [Digital Signatures] under
[Preferences] on Acrobat, and then select the following option for [When Verifying].
- Acrobat 6.0.x : Windows Digital Certificate Security
Scan

- Acrobat 7.0.x : Adobe Default Security

- Acrobat 8.0.x : Adobe Default Security
5 z
Off
No visible signature is added.
z
On
Adds a signature using the certificate of the machine.
z Signature Location
Select the position where the signature is displayed when [PDF Signature] is set to
[On]. Selecting [Invisible Signature] adds an invisible digital signature using the
certificate of the machine.
Note • This feature is supported only by the ApeosPort series.

„Optimize PDF For Fast Web View

Optimizes the PDF file so that it is displayed faster on a web browser.

„DocuWorks Security
Allows you to configure security on the data saved as a DocuWorks file to prevent
unauthorized access.
The [File Format - DocuWorks Security] screen appears.
Refer to "[File Format - DocuWorks Security] Screen" (P.247).

„DocuWorks Signature
The [File Format - DocuWorks Signature] screen appears.
A visible signature added to a file enables to detect alterations in the file, or prevent
impersonation of the sender.
z
Off
No visible signature is added.

244
 General Scan Features

z
On
Adds a visible signature using the certificate of the machine.
z
Signature Location
Select the position where the signature is displayed when [DocuWorks Signature] is
set to [On].
Note • This feature is supported only by the ApeosPort series.

„XPS Signature
The [File Format - XPS Signature] screen appears.
A visible signature added to a file enables to detect alterations in the file, or prevent
impersonation of the sender.
z
Off
No visible signature is added.
z
On
Adds a visible signature using the certificate of the machine.
Note • This feature is supported only by the ApeosPort series.

Scan
[File Format - PDF Security] Screen
Allows you to encrypt a PDF file by password, and assign the access privileges for the
file operation.
5
1 Select any item.

„Off
The file is not encrypted, and no access privilege is configured.

„Password
Encrypts the file using a password.

„Encryption Algorithm
Set the encryption method.
z 128-bit RC4
Encrypts by the 128-bit RC4 method. Files encrypted by this method can be opened
with Adobe® Acrobat® 5.0 or later.
Important • When encrypted by the 128-bit RC4 method, and [PDF Signature] is selected, files can be
opened only with Adobe® Acrobat® 6.0 or later.
z
128-bit AES
Encrypts by the 128-bit AES method. Files encrypted by this method can be opened
with Adobe® Acrobat® 7.0 or later.

245
 5 Scan

„Supported Version
The supported versions of Adobe® Acrobat® for encryption are displayed.

„File Open Password

The [PDF Security - File Open Password] screen appears.
If you select [On] and set a password, the password is required to open the file.
You can enter a password up to 32 characters.

„Permissions
The [PDF Security - Permissions] screen appears.
Refer to "[PDF Security - Permissions] Screen" (P.246).

[PDF Security - Permissions] Screen

Allows you to assign access privileges to a file.

1 Select [Security Password].

2 Select [On].
3 Select [Keyboard], enter the security
Scan

password, and select [Save].

4 Likewise, reenter the security password, and
5 select [Save].
5 Select any item

„Security Password
The [PDF Security - Security Password] screen appears.
Security Password allows to assign access privileges to files. The password is required
when changing the access privileges or performing unauthorized operations.
You can enter a password up to 32 characters.

„Printing
The [Authorization - Printing] screen appears.
Configure whether to allow printing the file. If allowed, select the print resolution as well.

„Changes Allowed
The [Authorization - Changes Allowed] screen appears.
Configure whether to allow changing the file contents such as inserting pages or adding
notes.

„Allow Contents Copying and Extraction

The [Allow Contents Copying and Extraction] screen appears. Configure whether to
allow copying the file contents such as text and images.

„Text Editing by Screen Reader

The [Text Editing by Screen Reader] screen appears.
Configure whether to allow using application software that reads out displayed
documents for the visually handicapped.

246
 General Scan Features

[File Format - DocuWorks Security] Screen

Allows you to encrypt a Docuworks file with a password, and assign the access
privileges for the file operation.

1 Select any item.

„Off
The file is not encrypted, and no access
privilege is configured.

„Password (V4 Compatible)

Encrypts the file by the 56 bit DES method using a password. Files encrypted by this
method can be opened with DocuWorks Ver4.0 or later.
Select [Open Password], and set a password.

Scan
„Password (V4 Incompatible)
Encrypts the file by the 128 bit AES method using password. Files encrypted by this
method can be opened with DocuWorks Ver5.0 or later.
Select [Open Password], and set a password.
5
„Digital Certificate (V4 Incompatible)
Encrypts the file by the 128 bit AES method using certificate. Files encrypted by this
method can be opened with DocuWorks Ver.5.0 or later.
Select [Certificate] to set a certificate.
Important • If you encrypt a file using a certificate without Basic Constraints, DocuWorks Ver.5.0.1 and
Ver.6.0.1 cannot open the file. To use such certificates, use DocuWorks Ver.5.0.2, or
Ver.6.0.2 or later.

„Encryption Algorithm
Displays the encryption methods.

„Restricted Operations
Select file operations to whom access privileges are assigned. When assigning access
privileges, configure [Full Access Password].

„Open Password
The [DocuWorks Security - Open Password] screen appears.
If you select [On] and set a password, the file is encrypted. To open the file, the
password is required. The access privileges set in [Restricted Operations] are
assigned.
You can enter a password up to 32 characters.

„Full Access Password

The [DocuWorks - Full Access Password] screen appears.
When setting a password, the password is required to change the access privileges set
in [Restricted Operations].
You can enter a password up to 32 characters.

247
 5 Scan

„Certificate
The [DocuWorks Security - Certificate] screen appears.
Note • This feature is supported only by the ApeosPort series.
Refer to "[DocuWorks Security - Certificate] Screen" (P.248).

[DocuWorks Security - Certificate] Screen

Allows you to select parties to whom the encrypted file is disclosed, and addresses to
which privileges are assigned.
Note • This feature is supported only by the ApeosPort series.

„List all public entries

Displays the local address list.
For information on Local Search, refer to "List all public entries" (P.219).

„Search Public
Searches recipients in the local address list.
For information on Local Search, refer to "Search Public" (P.219).

„Search Network
Scan

For information on Remote Search (Directory Svc.), refer to "Search Public" (P.219).
For information on Directory Service, refer to "5 Tools" > "Connectivity & Network Setup" > "Remote

5 Authentication/Directory Service" > "LDAP Server/Directory Service Settings" in the Administrator

Guide.

„Name/E-mail Address/DN
Lists names and their e-mail addresses.

„Certificate Details
The [Certificate Details] screen appears.
Certificate information including issuer, expiration date, persons to whom the certificate
is issued, and the like is displayed.

„Add
Displayed only when [List all public entries] is selected.
Enter a recipient number using the numeric keypad to display the recipient on the list.

„Grant full access to this document

Displayed only when [List all public entries] is selected.
Configure certificates of persons who are allowed to change access privileges
including editing or operating the file (full access).

248
 Advanced Settings

Advanced Settings

On the [Advanced Settings] screen under [E-mail], [Scan to Folder], [Network

Scanning], [Scan to PC], or [Store & Send Link], you can set the image quality features.
The following shows the reference section for each feature.
Photographs (Scanning a Color Photograph) ........................................................................... 249
Image Options (Adjusting Scan Density and Image Sharpness).............................................. 250
Image Enhancement (Erasing the Background Color of Documents/Adjusting Contrast)...... 250
Shadow Suppression (Suppressing the Document Background) ............................................. 251
Color Space (Specifying Color Space)..................................................................................... 252

1 On the [All Services] screen, select [E-mail],

[Scan to Folder], [Network Scanning], [Scan
to PC], or [Store & Send Link].
2 Select the [Advanced Settings] tab, and
select a feature on the [Advanced Settings]
screen.

Scan
Note • A setting must be made in the System
Administration mode to activate [Color
Space]. For information on the setting
procedure, refer to "Color Space
(Specifying Color Space)" (P.252) and "5 5
Tools" > "Scan Service Settings" > "Other Settings" > "Color Space" in the Administrator
Guide.

Photographs (Scanning a Color Photograph)

Configure when scanning a color photograph.
This feature is only available when [Color Scanning] is set to [Color].
Important • You cannot use the document feeder with this feature.
• When this feature is enabled, the [Shadow Suppression] and [Background Suppression]
features cannot be used.

1 Select [Photographs].
2 Select [Enhance Photographs].

249
 5 Scan

Image Options (Adjusting Scan Density and Image Sharpness)

You can adjust the scan density and image sharpness.

1 Select [Image Options].

2 Adjust the scan density and sharpness with
[ ] and [ ].

„Lighten/Darken
You can select a scan density level from among 7 levels between [Lighten] and
[Darken].
Moving the arrow mark to the upper position makes the scan density lighter, and
moving to the lower position makes darker.

„Sharpness
Scan

You can select a sharpness level from 5 levels between [Soften] and [Sharpen].
Selecting an upper cell on the bar makes the contours of images sharper, and selecting
5 a lower cell makes softer.

Image Enhancement (Erasing the Background Color of Documents/

Adjusting Contrast)
This feature allows you to suppress the background color of a document such as
newspaper and colored paper. In addition, when [Color Scanning] is set to [Color] or
[Grayscale], you can adjust the contrast.

1 Select [Image Enhancement].

2 Select [Background Suppression] and
[Contrast]. Adjust contrast with [ ] and [ ].

„Background Suppression
z
No Suppression
Scans the document backgrounds with no filtering.
z Auto Suppression
When [Color Scanning] is set to [Black & White], the background of a document
printed on colored paper, such as newspaper, will be suppressed.
When [Color Scanning] is set to [Color], the background of a document printed on
white-color paper will be suppressed.

250
 Advanced Settings

„Contrast
You can select a contrast level from 5 levels between [Least Contrast] and [Most
Contrast].
Selecting an upper cell on the bar makes the difference between light and dark areas
greater; light areas become lighter and dark areas darker. In contrast, selecting a lower
cell on the bar makes the difference between light and dark areas smaller.

Shadow Suppression (Suppressing the Document Background)

When you scan a 2-sided document printed on thin paper, this feature allows you to
suppress the image and colors on the reverse side of each document page from
appearing in the scan image.
This feature is enabled only when [Color Scanning] is set to [Color] or [Grayscale].
Important • This feature cannot be used with [Photographs].

1 Select [Shadow Suppression].

2 Select [Auto Suppression].

Scan
5

251
 5 Scan

Color Space (Specifying Color Space)

This feature allows you to set the color space.
Note • Color Space is available when [Color Scanning] is set to [Color].
• To display [Color Space] on the [Advanced Settings] screen, a setting must be made in the
System Administration mode. For more information, refer to "5 Tools" > "Scan Service
Settings" > "Other Settings" > "Color Space" in the Administrator Guide.
• [Device Color Space] is not available when [Searchable Text] under [File Format] is set to
[Searchable].

1 Select [Color Space].

2 Select either [sRGB] or [Device Color
Space].

„sRGB
Uses the color space that conforms to sYCC.
Scan

„Device Color Space

Uses advanced color settings.
5 Note • You can find profile data in the CD-ROM of the Driver CD Kit.
• When [Device Color Space] is selected, the image quality features described below are
changed to their defaults.
Lighten/Darken, Sharpness, Shadow Suppression, Contrast, Background Suppression
• When [Color Scanning] is set to [Auto Detect], [sRGB] is applied to color pages of the
documents.

252
 Layout Adjustment

Layout Adjustment

On the [Layout Adjustment] screen under [E-mail], [Scan to Folder], [Network

Scanning], [Scan to PC], or [Store & Send Link], you can adjust the scan options. The
following shows the reference section for each feature.
Resolution (Specifying a Scanning Resolution)....................................................................... 253
2 Sided Scanning (Scanning Both Sides of a Document) ........................................................ 253
Book Scanning (Scanning Facing Pages on Separate Sheets) ................................................. 254
Original Size (Specifying a Scan Size) .................................................................................... 255
Mixed Sized Originals (Scanning Different Size Documents Simultaneously) ...................... 255
Edge Erase (Erasing Edges and Margin Shadows in the Document) ...................................... 257
Reduce/Enlarge (Specifying a Scanning Ratio) ....................................................................... 258

1 On the [All Services] screen, select [E-mail],

[Scan to Folder], [Network Scanning], [Scan
to PC], or [Store & Send Link].
2 Select the [Layout Adjustment] tab, and then
select a feature on the [Layout Adjustment]
screen.

Scan
5

Resolution (Specifying a Scanning Resolution)

This feature allows you to set the resolution to scan a document.
As the value increases, the scan becomes more detailed, but the data size also
increases. The scanning and transfer time increases as well.

1 Select [Resolution].
2 Select a resolution.
Note • Select from [200 dpi] or [300 dpi] when
[MRC High Compression] is set to [On]
for PDF, DocuWorks or XPS files on the
[File Format] screen.
• Select from [200 dpi] or [300 dpi] when
[Searchable Text] is set to [Searchable]
for PDF or DocuWorks files on the [File
Format] screen.

2 Sided Scanning (Scanning Both Sides of a Document)

This feature is the same as [2 Sided Scanning] in the [E-mail]/[Scan to Folder]/[Network Scanning]/
[Scan to PC]/[Store & Send Link] tab. Refer to "2 Sided Scanning (Scanning Both Sides of a
Document)" (P.239).

253
 5 Scan

Book Scanning (Scanning Facing Pages on Separate Sheets)

This feature allows you to scan facing pages of a document onto separate sheets of
paper in page order.
This feature is useful if you need to make separate scans for facing pages of bound
originals such as a booklet.
Note • You cannot use the document feeder with this feature. Use the document glass.
• Non-standard sized documents will not be separated into two accurately.

1 Select [Book Scanning].

2 Select any item.

„Off
Scan

Does not scan as a bound document.

„Left Page then Right

5 Scans the left page and then the right page of facing pages.

„Right Page then Left

Scans the right page and then the left page of facing pages.

„Top Page then Bottom

Scans the top page and then the bottom page of facing pages.

„Both Pages
Scans both pages in page order.

„Left Page Only

Scans the left page only in page order. You can select this item when [Left Page then
Right] or [Right Page then Left] is selected.

„Right Page Only

Scans the right page only in page order. You can select this item when [Left Page then
Right] or [Right Page then Left] is selected.

„Top Page Only

Scans the top page only in page order. You can select this item when [Top Page then
Bottom] is selected.

„Bottom Page Only

Scans the bottom page only in page order. You can select this item when [Top Page
then Bottom] is selected.

„Binding Edge Erase

Erases the shadow from the center section of the document. You can set the binding
erase width within the range from 0 to 50 mm in 1 mm increments.

254
 Layout Adjustment

Original Size (Specifying a Scan Size)

This feature allows you to set the scan size for a document.
Use this feature when a document is a non-standard size, or when you want to scan a
document at a size different from the original size.

1 Select [Original Size] on the [Layout

Adjustment] screen.
2 Select a size.
If you select a non-standard size, specify values
for the X and Y directions.

„Auto Detect
Detects the document size automatically. Automatically-detectable sizes are:

Document feeder Document glass

Scan
B5, B5 , B4, A5, A5 , A4, A4 , B6, B6 , B5, B5 , B4, A6, A5,
Document size A3, 8.5 x 11", 8.5 x 11" , 11 x A5 , A4, A4 , A3, 8.5 x 11" ,
17", 16K , 8K 16K, 16K , 8K
5
Important • If the document size cannot be detected automatically, a screen to input the document size
appears.
Note • The standard document sizes that can be detected automatically depend on the [Paper Size
Settings] in the System Administration mode. For information on the paper size settings,
refer to "5 Tools" > "Common Service Settings" > "Other Settings" > "Paper Size Settings" in
the Administrator Guide.

„Standard Size
Select from preset sizes.

„Variable Size
Enter the desired scan size when scanning a non-standard size document or when
scanning at a size different from the original document size. You can specify a value in
the range of 15 to 432 mm for the scan length (X), and a value in the range of 15 to 297
mm for the scan width (Y), in 1 mm increments. The scales attached on the upper and
left edges of the document glass are helpful for you to specify values.

Mixed Sized Originals (Scanning Different Size Documents

Simultaneously)
When using the document feeder, you can simultaneously scan different size
documents with the respective sizes. You can also specify a size to scan different size
documents with the same size.
Important • When selecting [Color] for [Color Scanning], and [2 Sided] for [2 Sided Scanning], set the
[Resolution] to a maximum of [400dpi].
• Always load the A5-size documents in portrait orientation.
• When loading B5 documents together with A3 documents loaded in landscape orientation or
A4 documents loaded in portrait orientation, load the B5 documents in portrait orientation.
• To avoid paper jams, align the upper-left corner of the document.

255
 5 Scan

• The recommended document size combinations are A4 portrait and A3 landscape, or B5

portrait and B4 landscape. If another combination of document sizes is used, the documents
can be fed at an angle and may not be copied properly.
Note • When [Reduce/Enlarge] is set to [Auto %] and the output size is specified for [Output Size],
the scanned data is automatically reduced/enlarged to the specified size. However, since
the scanned image is not rotated, the image will be reduced/enlarged to fit the specified size
while keeping its orientation. For example, when an A3 landscape original is loaded and the
output size is set to A4 portrait, the scanned image is reduced to A5 landscape and printed
on A4 portrait paper.
• If the document size cannot be detected automatically, a screen to input the document size
appears.

1 Select [Mixed Sized Originals].

2 Select [On].
Scan

„Off
Select this item when all documents are of the same size.
5 „On
When scanning documents of different sizes, the machine automatically detects the
size of each document.

„Original Orientation
In order to identify the top of the document, the orientation of the document must be
configured. When the scanned document which was loaded [Sideways Images (Top to
Left)] is viewed on a computer, the document is displayed in the [Upright Images]
orientation.
Note • If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
z
Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
Sideways Images (Top to Left)
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.

256
 Layout Adjustment

Edge Erase (Erasing Edges and Margin Shadows in the Document)

When you scan a document with the document cover open or when you scan a book,
the edges and center margin of the document may be scanned as black shadows. The
Edge Erase feature allows you to erase such shadows.
Note • For 2-sided originals, the same edge erase amounts are set for the front and back sides.
• If you set [Reduce/Enlarge], the edge erase amounts will be reduced or enlarged in
proportion to the ratio you configured.

1 Select [Edge Erase].

2 Select [All Edges] or [Parallel Edges].
3 Use [ ] and [ ] to set the erase widths of
top and bottom, left and right, and center of
the document.
4 Select [Original Orientation].

„All Edges
Sets the Edge Erase amounts to 2 mm for the top and bottom, and left and right edges.

Scan
„Parallel Edges
Allows you to specify Edge Erase values.
5
z
Top & Bottom
Erases the shadows of top and bottom edges of the document in accordance with
the orientation of the loaded document. You can set the edge erase width within the
range from 0 to 50 mm in 1 mm increments.
z
Left & Right
Erases the shadows of left and right edges of the document in accordance with the
orientation of the loaded document. You can set the edge erase width within the
range from 0 to 50 mm in 1 mm increments.
z
Center
Erases the shadow in the center of facing pages of a bound document. You can set
the center erase width within the range from 0 to 50 mm in 1 mm increments.

„Original Orientation
In order to identify the top of the document, the orientation of the document must be
configured. When the scanned document which was loaded [Sideways Images (Top to
Left)] is viewed on a computer, the document is displayed in the [Upright Images]
orientation.
Note • If the [Original Orientation] differs from the actual document orientation, then the machine
may mistakenly detect the top of the document.
z Upright Images
Select this item when placing the top edge of the document against the top side of
the document glass or document feeder.
z
Sideways Images (Top to Left)
Select this item when placing the top edge of the document against the left side of
the document glass or document feeder.

257
 5 Scan

Reduce/Enlarge (Specifying a Scanning Ratio)

This feature allows you to set the scanning ratio for the document to be scanned.
Note • When [Searchable Text] on the [File Format] screen is set to [Searchable], [Reduce/Enlarge]
is 100%.

1 Select [Reduce/Enlarge].
2 Select or enter a ratio.

„Proportional %
Select a preset ratio, or enter a value within the range of 25 to 400% in 1% increments.
To enter a value, touch the entry box, and then use the numeric keypad or the [ ] and
[ ] buttons.
Scan

You can change settings to display scanning ratios other than [100%]. For information on how to set,
refer to "5 Tools" > "Scan Service Settings" > "Reduce/Enlarge Presets" in the Administrator Guide.

5 „Enter Output Size

In [Output Size], select the output size of the
scanned document. The machine
automatically calculates the scanning ratio
based on the selected output size and the
original document size.
Note • Selecting [Auto %] may generate blank
margin areas.

„100 %
Scans at the same image size as the original
document.

„Proportional %
Selects from preset ratios.

258
 E-mail Options/Filing Options

E-mail Options/Filing Options

On the [E-mail Options]/[Filing Options] screen under [E-mail], [Scan to Folder],

[Network Scanning], [Scan to PC], or [Store & Send Link], you can configure the output
formats. For more information, refer to below.
Quality/File Size (Specifying an Image Compression Ratio When Scanning)........................ 259
Read Receipts (Specifying Read Receipts).............................................................................. 260
Split Send (Sending in Sections).............................................................................................. 260
File Name (Specifying a Name for the File to be Sent) ........................................................... 261
Reply To (Specifying a Reply Address) .................................................................................. 261
File Name Conflict (Setting the Action to be Taken for File Name Conflict)......................... 262
File Name (Specifying a Name for the File to be Saved) ........................................................ 262
Encryption (Sending E-mail Encrypted by S/MIME).............................................................. 263
Digital Signature (Sending E-mail with a Digital Signature by S/MIME) .............................. 263
Login Name.............................................................................................................................. 263
Password................................................................................................................................... 263
Meta Data ................................................................................................................................. 264

Scan
On the [All Services] screen, select [E-mail],
[Scan to Folder], [Network Scanning], [Scan
to PC], or [Store & Send Link].
2 Select the [E-mail Options]/[Filing Options] 5
tab, and then select a feature on the [E-mail
Options]/[Filing Options] screen.
Note • The buttons displayed on the screen
depend on the scan service selected on
the [All Services] screen. The screen on
the right is for the [E-mail] feature.

Quality/File Size (Specifying an Image Compression Ratio When

Scanning)
This feature allows you to select an image compression level. The setting is effective
when [Color Scanning] is set to [Color] or [Grayscale].

1 Select [Quality/File Size].

2 Adjust Quality/File Size with [ ] and [ ].
Note • If High-compression Image Kit is
installed, and when [PDF High
Compression] is selected for [Output
Format], three image compression levels
are available.

„Small File Size

The image is saved with high compression.
Image quality degrades, but the file size
decreases.

„Large File Size

The image is saved with low compression. Image quality improves, but the file size
increases.

259
 5 Scan

Read Receipts (Specifying Read Receipts)

This feature allows you to receive read receipts from e-mail recipients when using the
[E-mail] feature. This feature is not available unless recipients support the MDN
feature.
Note • This feature is displayed only when [Tools] > [System Settings] > [E-mail/Internet Fax
Settings] > [E-Mail Control] > [Read Receipts] is set to [On].
• When multiple e-mails are sent using [Split Send], then a read receipt is requested for each
e-mail.
• Read receipts are returned to the address specified in [Reply To], or they are returned to the
address specified in [From] if [Reply To] is not set.
• This feature is only available when the recipient also sets to return read receipts.

1 Select [Read Receipts].

2 Select [On].
Scan

„Off
5 Select this item when you do not request read receipts.

„On
Select this when you request read receipts.

Split Send (Sending in Sections)

When you use the [E-mail] feature and the size of the data to be attached is large, you
can split the data at page breaks or by a certain data size and then send the data.
For information about the Split Send setting, refer to "5 Tools" > "E-mail/Internet Fax Service Settings"
> "E-Mail Control" > "Split Send Method", "Maximum Data Size per E-mail", "Maximum Total Job
Size", and "Maximum Split Count" in the Administrator Guide.
Note • [Split Send] is available only when the [File Format] is set to [PDF], [DocuWorks], or [XPS].

1 Select [Split Send].

2 Select any item.

„Split by Page
The data is split at page breaks.

„Split by Data Size

The data is split by a certain data size.
Note • Select this option if your e-mail application supports message/partial.

260
 E-mail Options/Filing Options

File Name (Specifying a Name for the File to be Sent)

When using the [E-mail], [Scan to Folder], [Scan to PC], or [Store & Send Link] feature,
you can specify a name for the document to be sent.

„Auto Set
The file name is "img-xxx-yyy.zzz" (where xxx is the date and time, yyy is the page
number, and zzz is the extension).
The extension depends on the setting in [File Format].
z
When [TIFF] is set for [File Format]: tif
z
When [PDF] is set for [File Format]: pdf
z When [XPS] is set for [File Format]: xps
z
When [DocuWorks] is set for [File Format]: xdw

„To set the file name

1 Select [File Name].

2 Enter a name using the displayed keyboard.

Scan
For information on how to enter characters, refer to "Entering Text" (P.55).
Note • When each page is saved as one file, the page number is added to the end of each file
name.
• For the Scan to PC service, you can use up to 128 characters. 5
• For the E-mail service, you can use up to 28 characters.
• For the Store & Send Link service, you can use up to 28 characters.

Reply To (Specifying a Reply Address)

When using the [E-mail] feature, you can specify the address for reply.

1 Select [Reply To].

2 Enter an address for reply.

„[Reply To] box

Touching the [Reply To] box displays the keyboard screen allowing you to enter a reply
address.

„Clear
Deletes the address entered in [Reply To].

„Reply To Me
Uses the address specified in [From] as a reply address.
Note • This button is enabled only when an address is set for [From] on the [E-mail] screen.

261
 5 Scan

„Address Book
Allows you to select a reply address from the Address Book.
Refer to "Address Book (Specifying an E-mail Address)" (P.218).
Note • When using a job template, the template name becomes a file name, which cannot be
changed.

File Name Conflict (Setting the Action to be Taken for File Name Conflict)
When using the [Scan to PC] feature, you can set the action to be taken when the file
name conflicts with another file stored in the destination.

1 Select [File Name Conflict].

2 Select any item.

„Do Not Save

Scan

The job is cancelled and the file is not saved.

„Rename New File

5 The file name is automatically changed and saved. The machine adds a number (0001
- 9999) to the end of the file name.

„Overwrite Existing File

The existing file is replaced with the new one.

File Name (Specifying a Name for the File to be Saved)

When using the [Scan to Folder] feature, you can specify a name for the file to be
saved.

„Auto Set
The file name is "img-xxx" (where xxx is the date and time).

„To set the file name

1 Select [File Name].

2 Enter a name of up to 28 characters using the displayed keyboard.
For information on how to enter characters, refer to "Entering Text" (P.55).

262
 E-mail Options/Filing Options

Encryption (Sending E-mail Encrypted by S/MIME)

When using the [E-mail] feature, you can send e-mail encrypted by S/MIME.
When sending encrypted e-mail, select an e-mail address associated with a valid
certificate from Address Book.
Note • This feature is supported only by the ApeosPort series.

„Off
Sends e-mail without encryption.

„On
Sends e-mail with encryption.

Digital Signature (Sending E-mail with a Digital Signature by S/MIME)

When using the [E-mail] feature, you can send e-mail with a digital signature
by S/MIME.
Digital Signature allows a recipient to confirm whether contents of the e-mail are
changed, or whether the e-mail is sent from the proper sender.

Scan
To use this feature, the machine's mail address must be linked to a certificate.
Note • This feature is supported only by the ApeosPort series.
For information on how to link a certificate to the e-mail address, refer to "5 Tools" > "Setup" > "Add
Address Book Entry" > "S/MIME Certificate" in the Administrator Guide.
5
„Off
Sends e-mail without a digital signature.

„On
Sends e-mail with a digital signature.

Login Name
Use this feature to enter the login name for a destination server.
Note • This feature is displayed only when [Network Scanning] is selected on the [All Services]
screen.

1 Select [Login Name].

2 Enter the login name using the keyboard displayed on the screen.
For information on how to enter characters, refer to "Entering Text" (P.55).

Password
Use this feature to enter the password for a destination server.
Note • This feature is displayed only when [Network Scanning] is selected on the [All Services]
screen.

1 Select [Password].
2 Enter the password using the keyboard displayed on the screen.
For information on how to enter characters, refer to "Entering Text" (P.55).

263
 5 Scan

Meta Data
Use this feature to change the values of the Document Management Field (DMF) if they
are specified for a selected job template.
Note • This feature is displayed only when [Network Scanning] is selected on the [All Services]
screen.
Scan

264
6 Send from Folder

This chapter describes the basic folder operation and folder features.
z
Folder Operating Procedure .....................................................................266
z Selecting a Folder.....................................................................................268
z Checking/Operating Files in a Folder .......................................................269
z
Checking File Details ................................................................................271
z
Printing Files in a Folder ...........................................................................272
z
Configuring/Starting Job Flow...................................................................275
 6 Send from Folder

Folder Operating Procedure

This section describes the basic procedure to operate files in folders.

The folders allow you to store print files submitted by a computer, scan files, and faxes.
These files stored in a folder can be sent by e-mail and be retrieved from a network
computer. You can also automate the routine task or register a private folder and
shared folder.
The following shows the reference section for each procedure.
Step 1 Opening the [Send from Folder] Screen ........................................................................266
Step 2 Selecting a Folder ..........................................................................................................267
Step 3 Checking/Selecting Folder Files ....................................................................................267
Step 4 Operating Folder Files ...................................................................................................267

Step 1 Opening the [Send from Folder] Screen

Send from Folder

Follow the procedure below to open the [Send from Folder] screen.
Note • Features displayed depend on the machine configuration.

1 Press the <All Services> button.

1 2 3

4 5 6

6 7 8

0
9

<All Services> button

2 Select [Send from Folder].

266
 Folder Operating Procedure

Step 2 Selecting a Folder

Selectable folders depend on the settings on the user authentication feature.
For information on selectable folders, refer to "13 Authentication and Account Administration" >
"Authentication for Job Flow Sheets and Folders" in the Administrator Guide.

1 Select a folder.

Step 3 Checking/Selecting Folder Files

Send from Folder

1 Select a file.
For information on the [Folder - File List] screen,
refer to "Checking/Operating Files in a Folder"
(P.269).

Step 4 Operating Folder Files

The following shows the reference sections for operations available on the [Send from
Folder] screen.
Selecting a Folder..................................................................................................................... 268
Checking/Operating Files in a Folder ...................................................................................... 269
Checking File Details ............................................................................................................... 271
Printing Files in a Folder.......................................................................................................... 272
Configuring/Starting Job Flow................................................................................................. 275

267
 6 Send from Folder

Selecting a Folder

The following describes the procedure to select a folder.

Selectable folders depend on the settings on the user authentication feature.
For information on selectable folders, refer to "13 Authentication and Account Administration" >
"Authentication for Job Flow Sheets and Folders" in the Administrator Guide.

1 Select a folder on the [Send from Folder]

screen.
Note • Select [ ] to return to the previous
screen and select [ ] to move to the next
screen.
• An arrow is displayed next to each folder
which has a link to a job flow sheet and
for which the auto start is set.
• If you are prompted for a passcode, enter
a passcode and select [Enter].
Send from Folder

„Go to
Displays a folder at the top when you enter the three-digit folder number with the
numeric keypad.

268
 Checking/Operating Files in a Folder

Checking/Operating Files in a Folder

You can confirm or operate files stored in a folder.

Note • [Job Flow Settings] is not available for print files.

1 On the [Send from Folder] screen, select a

folder.

2 Select a file.

Send from Folder

Note • Select [ ] to return to the previous
screen or [ ] to move to the next screen.
• You can sort files in ascending or
descending order by selecting either [File
Name] or [Date & Time].
• At the left of each file name, an icon is
displayed to show the file type.
: Scanned file
: Print file
: File for Store for Polling (Private 6
Folder)
: Fax file
: Internet Fax file

• Up to 100 files can be selected separately. You can also select all files. If you select files
separately, a number appears to the left of the file icon indicating the order in which it was
selected. Files are processed in this order.
3 Select any item.

„Refresh
Displays the refreshed information.

„List
Lists the files stored in the folder, with their stored dates and pages.

„Thumbnail
Displays the images and names of the files stored in the folder.
Important • If power supply is cut off immediately after a scanned file is stored in a folder, or if the hard
disk space is insufficient to display thumbnails, files in the folder may not be displayed in
thumbnail view. In that case, display them in list view.
• The thumbnail view may not available for long documents. If a long document is not
displayed in thumbnail view, display it in list view.
• Characters and images in thumbnail view may not be correctly displayed because they are
scaled down from the actual sizes.
Note • The orientation of an image displayed in thumbnail view depends on which orientation the
file was stored in.
• This feature may not be displayed depending on the machine configuration. Some models
require an optional package to use this feature. For more information, contact our Customer
Support Center.

269
 6 Send from Folder

„Number of Files
Displays the number of files stored in the selected folder.

„Select All
Selects all the files in the folder. When you select this button with all the files selected,
the files are deselected.

„Delete
Deletes the selected files in the folder.

„File Details
Previews the selected file to allow you to check its details.
For more information, refer to "Checking File Details" (P.271).
Note • Some models require an optional package to use this feature. For more information, contact
our Customer Support Center.

„Job Flow Settings

Send from Folder

Displays the [Job Flow Settings] screen. This screen allows you to create, link, and
execute job flows.
Refer to "Configuring/Starting Job Flow" (P.275).
Note • Job flows are not available for print files. If print files are included in the selected files, a job
flow can be executed for the files other than the print files.

„Print

6 Allows you to print the selected files.

Refer to "Print" (P.272).

„Batch Print
Allows you to print the selected multiple files as one file.
Refer to "Batch Print" (P.273).

270
 Checking File Details

Checking File Details

You can preview a file to check its details.

Note • Monochrome images with high gradation levels may appear bluish when previewed.
• When the Image Log Control feature is used, it may take more time than expected to
preview a file.
• Some models require an optional package to use this feature. For more information, contact
our Customer Support Center.

1 Select a file on the [Folder - File List] screen.

2 Click [File Details].
3 Select any item.

„View Size

Send from Folder

Select whether to display the whole page or
to enlarge the image by 200%.
Note • A small file may not be enlarged even if you select [Enlarged View].

„Rotation
Select an angle to preview the image from [Right 90 degrees], [Left 90 degrees], and
[180 degrees].
6
„Change File Name
Allows you to change the file name. Use the keyboard displayed to enter a new name.

„Current Page
Specify a page to preview on the screen.

271
 6 Send from Folder

Printing Files in a Folder

You can print selected files in a folder.

1 On the [Folder - File List] screen, select files.

2 Select [Print] or [Batch Print].

Enter the number of print sets using the
numeric keypad, if necessary.
Send from Folder

Note • When multiple files are selected, [Batch

Print] treats the selected files as one
single file, while [Print] deals them as
separate files.
3 Select any item.
4 Click [Print].

6 Note • When a file stored by [Store in Remote

Folder] of a print driver is printed, the settings specified on the control panel or CentreWare
Internet Services will override the settings specified on the print driver except the [Multiple-
Up], [Skip Blank Page], and print position settings.

Print
Configure the Print settings.

„Paper Supply
Allows you to select paper.

„2 Sided Printing
Allows you to set 2-sided printing.

„Output
Allows you to set stapling, punching, and a tray where the output is delivered.
Note • This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
For examples of the settings of stapling and hole punching, refer to "When stapling/punching holes"
(P.273).

„File Details
Displays the [File Details] screen. Select a file from the list to check its preview image.
For details on previewing a file, refer to "Checking File Details" (P.271).
Note • Some models require an optional package to use this feature. For more information, contact
our Customer Support Center.

„Print
Prints the selected file.

272
 Printing Files in a Folder

Batch Print
Allows you to set batch printing.
You can print multiple files as one file. Up to 100 files can be bound in selected order.
Note • For 2-sided printing, the last page becomes blank when the total number of printed pages is
odd. For printing of multiple files, a blank page is inserted after the final page of each file.
• If a different size file is included in multiple files, it may be printed in improper orientation.
• [Batch Print] is not available while interrupting another job.
• [Batch Print] is not available for files received by fax or Internet Fax, or files for Store for
Polling (Private Folder). When the selected files contain fax or Internet Fax files, the
machine will not print the fax or Internet Fax files but only the scanned and print files.

„Paper Supply
Allows you to select paper.

„2 Sided Printing
Allows you to set 2-sided printing.

„Output

Send from Folder

Allows you to set stapling and punching, and a tray where the output is delivered.
Note • This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
For examples of the settings of stapling and hole punching, refer to "When stapling/punching holes"
(P.273).

„File Details
Displays the [File Details] screen. Select a file from the list to check its preview image.
6
For details on previewing a file, refer to "Checking File Details" (P.271).
Note • Some models require an optional package to use this feature. For more information, contact
our Customer Support Center.

„Print
Prints the selected file.

When stapling/punching holes

The following table shows the stapled/punched positions with the example of [1 Staple]
for stapling and [2 Holes] for punching for files stored in a folder by specifying [Store in
Remote Folder] on a print driver and for scanned files.

z For files in a folder stored by specifying [Store in Remote Folder] on a print driver
Report

Original Report

Stapling
Report

Report
Position

273
 6 Send from Folder

Punching

Report
Report
Position

z
For scanned files stored in a folder
Important • Ensure that the orientation of the file, and the [Original Orientation] setting of [Edge Erase] or
the [2 Sided Scanning] setting of [Layout Adjustment] tab, are the same.

Original Report Report

Report Report
Send from Folder

Original
tropeR
tropeR

tropeR
tropeR
Orientation

Stapling
6 Position
Report Report
Report
Report

Punching Report Report

Report

Position Report

274
 Configuring/Starting Job Flow

Configuring/Starting Job Flow

Job flow is a feature that allows you to register transfer settings of data, such as a
transfer method and destination, to simplify data-transfer tasks.
The machine supports two types of job flows. One is the job flow that targets files stored
in folders, and the other is the job flow that targets scanned data. This section describes
the first type of job flow sheet, targeting files stored in folders.
A job flow operates on files stored in a folder, and starts in either of the following ways:
1) manually or automatically start a job flow when a file is stored in a folder, or 2) select
a job flow to act on files stored in a folder manually.
To automatically start a job flow, you must make a link with a folder and a job flow sheet
in advance. Files are automatically processed with the job flow sheet when they are
stored in the linked folder.
Note • If the Authentication feature is not used, a job flow created in [Send from Folder] can only be
used/edited/duplicated/deleted through the folder where the job flow is created. This type of
job flow is not displayed on the [Job Flow Sheets] screen. When using the Authentication
feature, job flows whose owners are authenticated are displayed on the [Job Flow Sheets]

Send from Folder

screen.
• This section describes the job flow that targets files stored in folders.
• This feature is not available for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
For information on job flows for the scanned files, refer to "Job Status" (P.313).
Features that can be registered are [Forward] and [Print] listed below.
Some combinations of features are not available, depending on how files are stored in
folders. 6
For information about the restrictions on the combination of features, refer to "5 Tools" > "Setup" >
"Create Job Flow Sheet" in the Administrator Guide.

„Forward
Multiple forwarding recipients can be configured for each forwarding method.
z
FTP (ApeosPort series only)
Forwards via FTP. Up to 2 recipients can be specified.
z
SMB (ApeosPort series only)
Forwards via SMB. Up to 2 recipients can be specified.
z Mail (ApeosPort series only)
Forwards via E-mail. Up to 100 recipients can be specified.
z Fax
Forwards via fax. Up to 100 recipients can be specified.
z
Internet Fax
Forwards via Internet Fax. Up to 100 recipients can be specified.

„Print
Files in a folder can be printed.

275
 6 Send from Folder

1 On the [Folder - File List] screen, select files.

2 Select [Job Flow Settings].

3 Select any item.

Send from Folder

„Auto Start
This sets auto start of the job flow for files stored in the folder. The job flow automatically
starts when a file is stored.

6 „Start Current Job Flow

Select files from the folder and select this button to start the job flow linked to this folder.
Important • After executing the job flow, print the job history report to check the result. For information on
the job history report, refer to "5 Tools" > "Common Service Settings" > "Reports" > "Job
History Report" in the Administrator Guide.

„Cut Link
Cancels the link between a folder and the linked job flow sheet.

„Create/Change Link
Displays the [Link Job Flow Sheet to Folder] screen.
Refer to "[Link Job Flow Sheet to Folder] Screen" (P.277).

„Select Job Flow Sheet

When selecting this button while files are selected, the [Select Job Flow Sheet] screen
is displayed.
Refer to "[Create Job Flow Sheet] Screen" (P.278).

276
 Configuring/Starting Job Flow

[Link Job Flow Sheet to Folder] Screen

You can change the link between the folder and its job flow sheet.
Note • Linking, delinking, and auto start settings can be also performed during the creation of a
folder.

1 Select a job flow sheet to link to.

Important • Selecting [Save] without selecting a job
flow sheet does not set a link. If the
selected job flow sheet is already linked,
then the link is cancelled.
Note • Select [ ] to return to the previous
screen or [ ] to move to the next screen.
• You can sort the list in ascending or
descending order by touching either
[Name] or [Updated].

2 Select any item.

Send from Folder

„Refresh
Refreshes the information.

„Create
Displays the [Create New Job Flow Sheet] screen.
Refer to "5 Tools" > "Setup" > "Create Job Flow Sheet" > "Create New Job Flow Sheet" in the
Administrator Guide.

„Edit/Delete
6
Displays the [Details] screen.
Refer to "5 Tools" > "Setup" > "Create Job Flow Sheet" > "Edit/Delete" in the Administrator Guide.

„Search by Name
Searches for job flows that partially match the entry. The machine searches through job
flow names that were registered upon each job flow creation. The entry can be up to
128 characters long.
For information on how to enter characters, refer to "Entering Text" (P.55).

„Search by Keyword
Searches for job flows that fully match the entry. The machine searches through
keywords that were registered upon each job flow creation. The entry can be up to 12
characters long.
For information on how to enter characters, refer to "Entering Text" (P.55).

„Select Keyword
Displays the [Select Keyword] screen. Select a keyword to search for job flows. Job
flows that fully match the entry are searched. The machine searches through keywords
that were registered upon each job flow creation.

„Sheet Filtering
Displays the [Sheet Filtering] screen allowing you to filter the job flow sheets displayed.
For more information, refer to "[Sheet Filtering] Screen" (P.278).

277
 6 Send from Folder

[Sheet Filtering] Screen

Filters the job flow sheets displayed.
Displayed job flow sheets may vary depending on the user authentication feature. Refer to "13
Authentication and Account Administration" > "Authentication for Job Flow Sheets and Folders" in the
Administrator Guide.

1 Select the filtering conditions, then select

[Save].
Note • The job flows that can be displayed on
[Send from Folder] are those whose
[Target] is [Folder], and those stored on
the machine.

„Owner
Allows you to select an owner.

„Target
Send from Folder

Allows you to select the target of the job flow sheet.

[Create Job Flow Sheet] Screen

You can select and modify job flow sheets associated with the folder.

1 Select a job flow, and press the <Start>

button.
6 Note • Select [ ] to return to the previous
screen or [ ] to move to the next screen.
• You can sort the list in ascending or
descending order by pressing either
[Name] or [Updated].

„Start
Executes the selected job flow sheet.

„Details
Displays the [Details] screen.
Refer to "5 Tools" > "Setup" > "Create Job Flow Sheet" > "Edit/Delete" in the Administrator Guide.

„Change Settings
If the selected job flow sheet setting is editable, the [Change Settings] screen appears.
You can temporarily change the settings.

„Search by Name
Searches for job flows that partially match the entry. The machine searches through job
flow names that were registered upon each job flow creation. The entry can be up to
128 characters long.
For information on how to enter characters, refer to "Entering Text" (P.55).

278
 Configuring/Starting Job Flow

„Search by Keyword
Searches for job flows that fully match the entry. The machine searches through
keywords that were registered upon each job flow creation. The entry can be up to 12
characters long.
For information on how to enter characters, refer to "Entering Text" (P.55).

„Select Keyword
Displays the [Select Keyword] screen. Select a keyword to search for job flows. Job
flows that fully match the entry are searched. The machine searches through keywords
that were registered upon each job flow creation.

„Sheet Filtering
Displays the [Sheet Filtering] screen.
For more information, refer to "[Sheet Filtering] Screen" (P.278).

Job Flow Restrictions

Send from Folder

A job flow sheet can be used by only one user, can be shared by multiple users, or can
be used for only certain folders.
Job flow restrictions may vary depending on the user authentication feature. For more information, refer
to "13 Authentication and Account Administration" > "Authentication for Job Flow Sheets and Folders"
in the Administrator Guide.

279
7 Job Flow Sheets

This chapter describes the scanning operation using a job flow sheet created on
a network computer and registered in the machine.
Job Flow Sheets is a feature that allows you to register transfer settings of scan
data, such as a transfer method and destination, to simplify data-transfer tasks.
Note • This feature is supported only by the ApeosPort series.
z
Job Flow Procedure..................................................................................282
z
Selecting/Changing a Job Flow Sheet......................................................284
 7 Job Flow Sheets

Job Flow Procedure

Job flow sheets are categorized into two types according to the target. One type of job
flow sheets targets scanned documents, and the other type targets files stored in
folders. This chapter describes the first type of job flow sheets, targeting scanned
documents.
For details on the job flow sheets that target files stored in folders, refer to "Configuring/Starting Job
Flow" (P.275).
This section explains how to select a job flow sheet and execute the job flow. Refer to
the following sections for detailed steps.
To create and register a job flow sheet, use a personal computer.
Step 1 Opening the [Job Flow Sheets] Screen ..........................................................................282
Step 2 Selecting a Job Flow Sheet ............................................................................................283
Step 3 Confirming/Changing the Job Flow Sheet.....................................................................283
Step 4 Starting the Job Flow Sheet ...........................................................................................283
For information on how to create and register job flow sheets, refer to the manual stored on the CD-
ROM in the Driver CD Kit.
Job Flow Sheets

Step 1 Opening the [Job Flow Sheets] Screen

Follow the procedure below to open the [Job Flow Sheets] screen.

1 Press the <All Services> button.

1 2 3

7 4 5 6

7 8 9

0 #

<All Services> button

2 Select [Job Flow Sheets].

282
 Job Flow Procedure

Step 2 Selecting a Job Flow Sheet

1 Select a job flow sheet.

For more information on the [Job Flow Sheets] screen,
refer to "Selecting/Changing a Job Flow Sheet"
(P.284).

Step 3 Confirming/Changing the Job Flow Sheet

1 To see the details, select [Details]. To

change the settings, select [Change
Settings].
For information on checking/changing job flow

Job Flow Sheets

settings, refer to "Selecting/Changing a Job Flow
Sheet" (P.284).

Step 4 Starting the Job Flow Sheet

1 Load the originals.

7
Note • A job flow sheet with application linkage does not require loading documents.

2 Press the <Start> button.

Important • After executing the job flow, be sure to print the job history report to check the result. For
information on the job history report, refer to "5 Tools" > "Common Service Settings" >
"Reports" > "Job History Report" in the Administrator Guide.

283
 7 Job Flow Sheets

Selecting/Changing a Job Flow Sheet

To use a job flow sheet whose target is scanned documents from a network computer
with EasyOperator, select the job flow sheet from this list.
Important • If characters not supported by the machine are used in the name or description of a job flow
sheet, the characters will not be displayed or will be garbled on the screen. For information
on characters that can be used in the names or descriptions of job flow sheets, refer to "15
Appendix" > "Notes and Restrictions" > "Notes and Restrictions on the Use of the Machine"
in the Administrator Guide.
Note • To communicate with network computers, the SOAP port must be enabled on the machine.
• A job flow sheet created on a network computer can be deleted, but cannot be changed or
duplicated. Note, however, change-permitted items can be used by making a temporary
change to them.
For information on how to enable the port, refer to "5 Tools" > "Connectivity & Network Setup" > "Port
Settings" in the Administrator Guide.

1 Select a job flow sheet.

Note • Displayed job flow sheets may vary
depending on the user authentication
feature.
Job Flow Sheets

For more information, refer to "13

Authentication and Account
Administration" > "Authentication for Job
Flow Sheets and Folders" > "Overview" >
"Job Flow Sheet Types and Overview" in
the Administrator Guide.
• Select [ ] to return to the previous
screen or [ ] to move to the next screen.

7 • You can sort the list in ascending or descending order by selecting either [Name] or [Last
Updated].

„Refresh
Displays refreshed information.

„Details
The [Details] screen appears. Allows you to confirm the details of a job flow such as the
name, last update and save location. When you select [Details...], the whole text of the
description which was registered when creating the job flow sheet is displayed.

„Change Settings
Displays the [Change Settings] screen. Allows you to change the job flow settings.
Refer to "[Change Settings] Screen" (P.285).

„Search by Name
Searches for job flows that partially match the entry. The machine searches through job
flow names that were registered upon each job flow creation. The entry can be up to
128 characters long.

„Search By Keyword
Searches for job flows that fully match the entry. The machine searches through
keywords that were registered upon each job flow creation. The entry can be up to 12
characters long.

284
 Selecting/Changing a Job Flow Sheet

„Select Keyword
Displays the [Select Keyword] screen. Select a keyword registered in the system
settings to search for job flows. Job flows that fully match the entry are searched. The
machine searches through keywords that were registered upon each job flow creation.

„Sheet Filtering
Displays the [Sheet Filtering] screen allowing you to filter the job flow sheets displayed.
For more information, refer to "[Sheet Filtering] Screen" (P.286).

[Change Settings] Screen

1 Select a group to be changed from [Group of

Items].
Note • If the machine has only one group, this
screen does not appear.

Job Flow Sheets

2 Select the item to be changed.
Note • A triangle icon appears at the left of each
mandatory item.
3 Select any item.

7
„Items
The items set for the job flow sheet.

„Current Settings
The values set for the job flow sheet.

„Previous Group
Displays the items of the previous group.

„Next Group
Displays the items of the next group.

„Add E-mail Recipient

Adds recipients for the e-mail.

285
 7 Job Flow Sheets

[Sheet Filtering] Screen

Filters the job flow sheets displayed. Job flow sheets displayed on the screen depend
on the settings of the Authentication feature.
Displayed job flow sheets may vary depending on the user authentication feature. For more information,
refer to "13 Authentication and Account Administration" > "Authentication for Job Flow Sheets and
Folders" > "Overview" > "Job Flow Sheet Types and Overview" in the Administrator Guide.

1 Select the filtering conditions, then select

[Save].

„Owner
Select an owner of job flow sheets displayed on the screen.

„Target
Job Flow Sheets

Select a target for the job flow sheet.

Note • Job flow sheets whose [Target] is [Folder] can be used only from Send from Folder.

286
8 Stored Programming

This chapter describes the Stored Programming feature that enables you to
store customized job settings.
z
Stored Programming Overview.................................................................288
z Registering/Deleting/Renaming Stored Programs....................................289
z Calling a Stored Program .........................................................................294
 8 Stored Programming

Stored Programming Overview

This feature allows you to store settings that you expect to use frequently and call them
with a single button operation. You can also assign a screen to a stored program
button, to use the button as a short-cut to the screen.
A stored program can store not only settings of a feature, but a flow of settings
configured on multiple screens.
For example, this feature is available when you want to record a procedure starting
from pressing the <Machine Status> button, to displaying the [Print Reports] screen to
print a job history report.
In addition, while Build Job is running, this feature can be used for the remaining
document stacks.
For information on Build Job, refer to "Build Job (Processing Documents Scanned with Different
Settings as One Job)" (P.127).

The following shows the reference section for each feature.

Registering/Deleting/Renaming Stored Programs ....................................................................289
Calling a Stored Program..........................................................................................................294
Stored Programming

288
 Registering/Deleting/Renaming Stored Programs

Registering/Deleting/Renaming Stored Programs

The [Stored Programming] screen allows you to register and delete stored programs.
Important • When registering a stored program to select paper size or type loaded on the bypass tray,
register both the paper size and the paper type. If only the paper size or type is registered,
the stored program may not be called properly.
• If any of the following operations is performed while a stored program is being registered,
the stored program may not be registered or may not work correctly.
- Removing or inserting a paper tray
- Loading or reloading paper on the bypass tray
• If any of the following operations is performed after a stored program registration, the
registered stored program may not be called properly.
- If the stored program has the Watermark feature and the Watermark value is changed.
- If the stored program has an operation for a folder and the folder passcode is changed.
- If the features displayed on the touch screen are changed.
- If the features assigned to the <Custom> buttons are changed.
- If any setting is changed under [Tools] > [System Settings] > [Copy Service Settings] >
[Preset Buttons].
- If the selection is made from a list of Address Book or Job Flow Sheet.
- If any options installed on the machine, such as a finisher, are changed, and thereby the
associated buttons become no longer available.
- If the measurement unit, millimeters or inches, is changed.
- If a document is selected from the list of the stored jobs in [Secure Print Jobs & More]

Stored Programming
under Job Status.
Note • Any services that are set using the following cannot be registered: System Settings,
[Browse...] under Scan to PC, Job Flow Sheets, Network Scanning, Address Book, and
other stored programs.
• A stored program registration is cancelled when the <Interrupt> button is pressed, the Auto
Clear feature causes a time-out, or a popup window (such as a paper jam window) appears.

1 Press the <All Services> button.

1 2 3 8
4 5 6

7 8 9

0 #

<All Services> button

2 Select [Setup].

289
 8 Stored Programming

3 Select [Stored Programming].

4 Select the feature.

„Store
Stored Programming

Register a stored program.

Refer to "Registering Stored Programs" (P.290).

„Store Build Job

Register a stored program for Build Job.
Refer to "Registering Stored Programs for Build Job" (P.291).

„Delete
8 Deletes a stored program.
Refer to "Deleting Stored Programs" (P.292).

„Enter/Change Name
Enter or change a stored program name.
Refer to "Entering/Changing a Stored Program Name" (P.292).

„Assign/Change Icon
Configure an icon for a registered stored program.
Refer to "Assigning/Changing Icons for Stored Programs" (P.293).

Registering Stored Programs

Up to 100 actions can be registered with one stored program. Up to 40 stored programs
can be registered in the machine.
Actions registered in stored programs No.1 to 20 can also be performed by using one
touch buttons <M01> to <M20>. (This feature is available only when the optional Fax
service is installed).
The following is the procedure for registering actions with stored programs.
Important • If registered settings such as tray paper size and comments, or default values in the system
settings are changed after a stored program is registered, then the program's content also
changes.

290
 Registering/Deleting/Renaming Stored Programs

Note • Services using System Settings, Job Flow Sheet, Network Scanning, or Address Book
cannot be registered.
• The registering procedure for a stored program is cancelled when the <Interrupt> button is
pressed, the Auto Clear feature causes a time-out, or a popup window (paper jam, etc.)
appears.

1 Select [Store].
2 Select the number to register.
Note • Once a job is stored to a button, it cannot
be overwritten.
• Select [ ] to return to the previous
screen or [ ] to move to the next screen.
3 Set the feature you want to register.
Note • The machine produces an audible tone
while a stored program is registered.
• Press the <Interrupt> button to cancel
registration.
You can change the volume of the sound that notifies of stored program registration. For information on
the settings, refer to "5 Tools" > "Common Service Settings" > "Audio Tones" > "Stored Programming
Tone" in the Administrator Guide.
4 Press the <Start> button or <Clear All> button.

Stored Programming
Note • If no name is entered for a registered stored program, the name becomes "No Name".
For information on how to name a registered stored program, refer to "Entering/Changing a Stored
Program Name" (P.292).

Registering Stored Programs for Build Job

Up to 100 actions can be registered with one stored program for Build Job. Up to 40
stored programs can be registered in the machine.
The following is the procedure for registering actions with stored programs.
8
1 Select [Store Build Job].
2 Select a number to register a stored
program.
Note • Once a job is stored to a button, it cannot
be overwritten.
• Select [ ] to return to the previous
screen or [ ] to move to the next screen.

3 Set the feature you want to register.

Note • The machine produces an audible tone
while a stored program is registered.
• Press the <Interrupt> button to cancel registration.
You can change the volume of the sound that notifies of stored program registration. For information on
the settings, refer to "5 Tools" > "Common Service Settings" > "Audio Tones" > "Stored Programming
Tone" in the Administrator Guide.
4 Press the <Start> button or <Clear All> button.
Note • At the left of a stored program for Build Job on the list, the icon is displayed.
• If no name is entered for a registered stored program, the name becomes “No Name”.
For information on how to name a registered stored program, refer to "Entering/Changing a Stored
Program Name" (P.292).

291
 8 Stored Programming

Deleting Stored Programs

The following is the procedure for deleting stored programs.

1 Select [Delete].
2 Select the number to delete.
Note • Select [ ] to return to the previous
screen or [ ] to move to the next screen.

3 Select [Delete].

„Delete
Deletes the stored program.
Note • Deleted stored programs cannot be
restored.
Stored Programming

„Cancel
Cancels deleting the stored program.

Entering/Changing a Stored Program Name

The following is the procedure for entering or changing the name of a stored program.
8 Up to 36 characters are allowed for a stored program's name.
For information on how to enter characters, refer to "Entering Text" (P.55).

1 Select [Enter/Change Name].

2 Select the number to register or change a
name.
Note • Select [ ] to return to the previous
screen or [ ] to move to the next screen.

3 Enter a name, and select [Save].

292
 Registering/Deleting/Renaming Stored Programs

Assigning/Changing Icons for Stored Programs

The following is the procedure for assigning or changing an icon of a stored program.
12 icons are available.

1 Select [Assign/Change Icon].

2 Select the number to assign or change an
icon.
Note • Select [ ] to return to the previous
screen or [ ] to move to the next screen.

3 Select an icon, and select [Save].

Stored Programming
„No Icon
No icon is assigned to a registered stored
program.

„Icon
Select an icon according to the content of the registered stored program.

293
 8 Stored Programming

Calling a Stored Program

This describes the procedure for calling a stored program.

When calling a specified stored program, the last screen shown when you registered
the stored programming appears.

1 Press the <All Services> button.

1 2 3

4 5 6

7 8 9

0 #

<All Services> button

2 Select [Stored Programming].
Stored Programming

3 Select the number of a stored program

containing the features you want to use.
8 Note • You can only select registered numbers.
• Select [ ] to return to the previous
screen or [ ] to move to the next screen.

4 After the stored program is called, select

other features if necessary.
5 Press the <Start> button.

1 2 3

4 5 6

7 8 9

0 #

<Start> button

294
 Calling a Stored Program

Calling a Stored Program for Build Job

You can call a stored program for Build Job on the [Copy] screen displayed while Build
Job is running.

1 Select [Change Settings...].

2 Select the [Job Assembly] tab.
3 Select [Stored Programming].
4 Select a number of a stored program
containing the features you want to use.
Note • You can only select registered numbers.

Stored Programming
8

295
9 Web Applications

This chapter describes how to use the Web Application service.

Note • This feature is supported only by the ApeosPort series.
• Some models requires an optional kit to enable this service. For more information,
contact our Customer Support Center.
z
Web Applications ......................................................................................298
z
Accessing Web Applications.....................................................................299
z Accessing Using Buttons Registered on the All Services Screen ............300
 9 Web Applications

Web Applications

You can access web applications to store scanned document in folders or print stored
files.
The machine offers the following features:
z
Allows you to access web applications from the machine, and displays the web
application screen on the machine
z
Allows you to store the scanned document directly in a web application folder
z
Allows you to print a file that is stored on a server directly
Note • The web applications that can be displayed on the machine are those which are compatible
with the machine. You cannot access website on the Internet.
To access the web application on the machine, you need to configure the settings in advance. For
information on web application settings, refer to "5 Tools" > "Web Applications Service Setup" in the
Administrator Guide.
Web Applications

298
 Accessing Web Applications

Accessing Web Applications

To access web applications, follow the procedure below.

An access destination must be registered in advance.
For information on how to register an access destination, refer to "5 Tools" > "Web Applications Service
Setup" > "Server Setup" in the Administrator Guide.

1 Press the <All Services> button.

1 2 3

4 5 6

7 8 9

0 #

<All Services> button

2 Select [Web Applications].
Note • If Auto Jump Destination has been set,
the machine can access the remote
service.

Web Applications
3 Select an access destination.

4 Select [Open] on the pop-up menu

displayed.

„Open
Accesses the specified remote service.

„Details
Displays the information of the specified
remote service.

„Close Menu
Hides the pop-up menu.

299
 9 Web Applications

Accessing Using Buttons Registered on the All Services Screen

The following describes how to register frequently used web applications on the All
Services screen as buttons, and access the applications by simply selecting the
buttons.
For information on how to register buttons on the All Services screen, refer to "5 Tools" > "Common
Service Settings" > "Screen/Button Settings" > "All Services" in the Administrator Guide.

1 Press the <All Services> button.

1 2 3

4 5 6

7 8 9

0 #

<All Services> button

2 Select [Head Office] registered on the [All

Services] screen.
Note • In this example, an access destination
named [Head Office] is registered in the
position of Job Flow Sheets. You can
place the button anywhere on the screen.
Web Applications

300
10 Media Print (Text and
Photos)

This chapter describes the basic procedures and features of Media Print - Text
and Media Print - Photos when the Media Print Kit (optional) is installed.
z
Overview of Media Print............................................................................302
z
Components and their Functions of the Memory Card Reader ................305
z
Inserting and Ejecting Media ....................................................................306
z
Selecting Files ..........................................................................................307
z Setting the Printing Options ......................................................................309
 10 Media Print (Text and Photos)

Overview of Media Print

When the Media Print Kit (optional) is installed on the machine, the machine can
directly import and print image data (Exif) taken with a digital camera and document
files (PDF, TIFF, and XPS). This feature is called the Media Print feature.
If a USB memory is connected to the machine, the data stored in the USB memory can
also be printed.
Important • Data stored in media, such as SmartMedia or CompactFlash, may be lost or damaged for
the following reasons. Make sure to back up data in media before use.
- When ejecting media, switching the power off/on, disconnecting/connecting USB cables by
methods other than described in this guide.
- When receiving the effect of electrical noise or an electrical discharge
- When a failure occurs or repairing
- When receiving damage resulting from a natural calamity
• We assume no responsibility for any direct and indirect damages arising from or caused by
such data loss.
Note • "Exif" is a file format that embeds information required to print the image data taken with a
digital camera.
The Media Print feature includes the Media Print - Photos mode that prints data stored
with the standard digital camera format, as well as the Media Print - Text mode that
prints data stored with the text format. It also includes index printing that prints a list of
Media Print (Text and Photos)

files imported with the Media Print - Photos mode and the Media Print - Text mode.

Supported Media and File Formats

The machine supports USB memory and CompactFlash. To use media other than
CompactFlash, insert the media into a CompactFlash adapter.
Note • You must purchase the media and a CompactFlash adapter separately.
The following media and file formats can be used.

Supported File Format

Supported Media
10 Media Print - Photos Media Print - Text
z Smart Media z JPEG files z PDF files
z
CompactFlash z
TIFF files Extension: pdf, PDF 1.3 or
z CompactFlash Supports DCF1.0 (Exif2.0, later
(MicroDrive) Exif2.1, Exif2.2) JPEG/TIFF z
TIFF files
z
SD Card files Extension: tif, Grayscale 4
z Memory Stick bit/8bit uncompressed, 8bit/
z xD-Picture Card 24 bit JPEG compressed,
z
USB 2.0 memory MH/MMR compressed
z XPS files
Extension: xps

Important • MagicGate Memory Stick cannot be used.

• If the medium contains more than 900 folders, you may not be able to confirm them
correctly.
• In the Media Print -Text mode, PDF files, or TIFF files, cannot be printed if they are stored in
folders.
• PDF files saved on Mac OS cannot be displayed and printed on the screen.
• If a file name contains characters that are not supported by the machine, the file name will
not be displayed on the screen.

302
 Overview of Media Print

Note • In the Media Print - Photos mode, up to 8 characters can be recognized as a file name. In
the Media Print - Text mode, up to 255 characters can be recognized. If the name exceeds
100 characters, the data is displayed excluding the file name.
• Up to 900 files can be processed with the Media Print feature.
• Use media formatted with digital cameras or computers (FAT 12, 16, 32 only).

Notes and Restrictions

The following notes and restrictions apply on use of the Media Print feature.
z
Use the Media Print feature with the medium inserted into the Memory Card Reader.
Otherwise, an error code (016-794/116-212) is displayed.
z Image files other than files in Exif format (JPEG/TIFF files created on computers)
cannot be printed.
z Take note that once an image in Exif format is edited or saved on a computer, the
Exif format is erased.
z
If the media fails, the process is terminated within a few minutes, and an error
message is displayed.
z
Be sure to eject the media before switching off the machine.
z
Be sure to wait until printing completes and then eject the media by following the

Media Print (Text and Photos)

procedure described in this guide.
z Be sure to back up data in media before use.
z
Printing data may take from a few minutes to several tens of minutes, depending on
the volume or quantity of files on the media.
z
Depending on the type of adaptor, the Memory Card Reader may not be able to read
the data. For more information, contact our Customer Support Center.
z
To store image data on a media card, use image data formatted with a digital
camera. Before storing document files, format the media with a computer.
- In the Media Print - Photos mode, files are printed only from the DCF directory
located directly under the DCIM directory. Only a file name or folder name with 8
characters in DCF format can be recognized.
- In the Media Print - Text mode, files are printed only from the directory located
10
directly under. A file name or folder name can be recognized even if exceeding 8
characters.
z
When printing a PDF file using Media Print, [PDF Bridge] is selected regardless of
the [Print Processing Mode] setting in [PDF Direct Print].
For more information on Print Processing Mode, refer to "15 Appendix" > "PDF Direct Print" > "PDF
Direct Print Settings" in the Administrator Guide.
z When using the Memory Card Reader, be sure to connect the USB cable of the
Memory Card Reader to the machine before switching the machine on.
z When the <Access> indicator of the Memory Card Reader is lit, do not press the
<CompactFlash Eject> button, disconnect the USB cable, or switch the machine off.
The data in the media may become damaged.
z
Do not connect multiple USB memories to the machine simultaneously.
z
The machine does not support all types of USB memory. (Example: USB memory
with the encryption feature or with multiple partitions is not supported.)
z The left USB port on the back of the machine does not recognize USB 1.1 devices.
If you insert USB 1.1 compliant media into the left USB port, the port will not
recognize USB 2.0 compliant media thereafter.

303
 10 Media Print (Text and Photos)

z
When changing from the Memory Card Reader to USB memory, be sure to switch
the machine off and then on again.
z Do not use media if it stores data that cannot be backed up, such as music data with
the copyright protection function. We assume no responsibility for any direct and
indirect damages arising from or caused by such data loss.
Media Print (Text and Photos)

10

304
 Components and their Functions of the Memory Card Reader

Components and their Functions of the Memory Card Reader

Use a Memory Card Reader to retrieve data from a CompactFlash card. The following
describes the names and functions of the components of the Memory Card Reader.

No. Component Function

1 <Access> indicator Lights when the medium is accessed.
2 <CompactFlash Eject> Press this button to eject a CompactFlash card. The button pops up
button when a CompactFlash card is inserted.
3 CompactFlash slot Insert a CompactFlash card here.

Media Print (Text and Photos)

10

305
 10 Media Print (Text and Photos)

Inserting and Ejecting Media

This section describes how to insert and eject media.

Inserting Media

1 Insert a CompactFlash card into the

CompactFlash slot of the Memory Card
Reader, with the side with the insertion mark,
such as , facing up.

The <CompactFlash Eject> button pops up

when a CompactFlash card is inserted
correctly.
To print, refer to "Selecting Files" (P.307),
Media Print (Text and Photos)

and "Setting the Printing Options" (P.309)".

After printing, refer to "Ejecting Media"
(P.306), and eject the media.

Ejecting Media
Before ejecting media, make sure that the <Access> indicator of the Memory Card
Reader is not lit.
Important • When the <Access> indicator of the Memory Card Reader is lit, do not press the

10
<CompactFlash Eject> button, disconnect the USB cable, or switch the machine off. The
data in the media may become damaged.

1 Press the <CompactFlash Eject> button (1),

and then remove the CompactFlash card (2).

306
 Selecting Files

Selecting Files

You can select files using any of the following three methods.
z
Selecting all files.
z
Selecting the desired files from the [Select From List] screen. You can select up to
100 files in the Media Print - Photos mode, or up to 32 files in the Media Print - Text
mode, simultaneously.
z Selecting one file or a range of files with index numbers.

1 Press the <All Services> button.

2 Select [Media Print - Text] or [Media Print -
Photos].
Retrieving files from the Media starts.
While the files are being retrieved, the
<Access> indicator lights.
After the files are retrieved, the <Access>
indicator goes off.
Note • The file is retrieved in the mode selected

Media Print (Text and Photos)

here.
• Index numbers from 001 to 900 are
automatically assigned to the files retrieved.

3 After the files are retrieved, select files with

[Select All], [Select From List], or [Select
Range].

4 After selecting files to be printed, set the

printing options.
For more information on the printing options, refer to 10
"Setting the Printing Options" (P.309).
Note • On the pop-up menu displayed when
selecting files, you can cancel the selection or display details.
• Select [ ] to return to the previous screen or [ ] to move to the next screen.

„Select All
Selects all image data or document files to be printed.
Note • Depending on the types of files stored on the media or the directory configuration, not all of
the files selected may be printed.

„Select From List

Displays the [Select From List] screen.
Refer to "[Select From List] Screen" (P.308).

„Select Range
Specify the range to be printed using [ ] and [ ] in [First picture] and [Last picture].
Note • Select [Select From List] to display a list of files, and reference the list when selecting the
range.

307
 10 Media Print (Text and Photos)

„Index Print
Applies the numbers automatically assigned to the selected files, and prints them in a
list.
For more information on Index Print, refer to "Index Print" (P.311).

[Select From List] Screen

You can select the desired files from a list of files.
Note • The screen on the right is an example
when [Media Print - Photos] is selected.
• Select [ ] to return to the previous
screen or [ ] to move to the next screen.
• A check mark is inserted in the check box
next to each file selected. Touch a file
selected (highlighted) to deselect it.

„List
Displays the file names, and the date and
time that the files were registered.
Note • You can sort the list in ascending or descending order by selecting either [(No.) ], [Name],
or [Date & Time].
Media Print (Text and Photos)

„Thumbnail
Displays a list of the images and names of the files.
Important • The thumbnail view is not available for Media Print Text.
• An image is displayed in thumbnail view in the orientation with which the document was
stored.
• This feature may not be displayed depending on the machine configuration. Some models
require an optional package to use this feature. For more information, contact our Customer
Support Center.
Note • The thumbnail view may not be available for some files. If a file is not displayed in thumbnail
view, display it in List view or in Index Print.

10 • Characters and images may not be correctly displayed in thumbnail view because they are
reduced in size.

„Details
Displays detailed information on the file selected (highlighted). To print the file, select
[Print] on the [Details] screen.

„Deselect All
Deselects all selected files.

„Select All
Selects all files.

308
 Setting the Printing Options

Setting the Printing Options

You can set the printing options on the [Media Print Text] or [Media Print Photos], and
[Advanced Settings] tabs.
To display a list of the setting values, press the <Review> button on the control panel.

Media Print - Photos

Tab Item Setting Value

- Quantity Specify the print quantity within the range of
1 - 999, using the numeric keypad.
Media Print Photos Output Color [Color], [Black & White]
Paper Supply Trays 1 - 6
Note • Any of the following sizes of paper must be
loaded in the selected tray: [SRA3], [A3], [B4],
[A4], [A4 ], [B5], [B5 ], [8.5 x 11"], [8.5 x
11" ], [Post card]

Media Print (Text and Photos)

• If the tray to be used is not displayed, select
[More], and on the screen displayed, select the
desired tray.
If you select [More] and then [Tray 5], [Paper
Size] and [Paper Type] are selectable.
z
Paper Size
[SRA3], [A3], [B4], [A4], [A4 ], [B5], [B5 ],
[8.5 x 11"], [8.5 x 11" ], [Post card]
z
Paper Type
Select the paper type to be used from the list
displayed.
2 Sided Printing [1 Sided], [2 Sided, Flip on Long Edge], [2 Sided,
Flip on Short Edge]
Output Photo Size z Full Page Print 10
z
5 x 7"
Select [More] and then select [Output Size] on
the screen displayed, and you can select the
next size.
[3.5 x 5"], [5 x 7"], [100 x 148mm], [A4],
[8.5 x 11"]
Note • According to the print paper size and the size
selected here, only the photos fitting on one
sheet of paper are aligned and printed. If you
select [1 Picture per Page], one sheet of paper
is used for one file and printed.
z 3 Pictures per Page
Select [More] and then select [Pictures per
Page] on the screen displayed, and you can
select the next quantity.
[2 Pictures], [3 Pictures (Center)], [3 Pictures
(Left)], [4 Pictures], [6 Pictures], [8 Pictures]
Advanced Settings Bitmap Smoothing [Off], [On]

309
 10 Media Print (Text and Photos)

Note • When selecting a paper size smaller than the image size, the image is automatically
reduced. When selecting a paper size larger than the image size, the image is printed at its
original size.
• The contents on the [Media Print Photos] and [Advanced Settings] tabs may vary depending
on the optional accessories installed.

Media Print - Text

Tab Item Setting Value

- Quantity Specify the print quantity within the range of
1 - 999, using the numeric keypad.
Media Print Text Output Color [Color], [Black & White]
Paper Supply Trays 1 - 6
Note • Select [Auto Paper Select] or a tray that holds
any of the followings sizes of paper: [A3], [B4],
[A4], [A4 ], [B5], [B5 ], [A5], [A5 ], [8.5 x
11"], [8.5 x 11" ], [8.5 x 14"], [11 x 17"]
• When selecting [Auto Paper Select], a paper
tray of the size of the document is selected
Media Print (Text and Photos)

automatically, and the document is printed at

its original size.
• When the tray to be used is not displayed,
select [More], and select the tray on the
screen displayed.
If you select [More] and then [Tray 5], [Paper
Size] and [Paper Type] are selectable.
z Paper Size

[A3], [B4], [A4], [A4 ], [B5], [B5 ], [A5], [A5 ],

[8.5 x 11"], [8.5 x 11" ], [8 x 14"], [11 x 17"]
z Paper Type

Select the paper type to be used from the list.

2 Sided Printing [1 Sided], [2 Sided, Flip on Long Edge], [2 Sided,
10 Flip on Short Edge]
Staple Specify the stapled/punched positions.
To specify a position not displayed on the screen,
select [More].
Important • If you select and print multiple documents,
all of the documents are stapled together.
To staple only one document, print only
that document.
Advanced Settings Multiple-Up [Off], [2 Pages Up], [4 Pages Up]
Bitmap Smoothing [Off], [On]

Note • When selecting a paper size smaller than the size set for the document, the document is
automatically reduced. When selecting a paper size larger than the document size, the
document is printed at its original size.
• The contents on the [Media Print Text] and [Advanced Settings] tabs may vary depending on
the optional accessories installed.

310
 Setting the Printing Options

Index Print
z For the Media Print - Photos mode, a list of 30 x 40mm reduced images, plus the
numbers, the file names, and the dates the images were exported to the media are
printed.
z
For the Media Print - Text mode, the file names (maximum 2 lines and 100
characters), the dates the documents were exported to the media, and the total file
quantity are printed.
For Index Print, only the print quantity (in one-set units within the range of 1 - 999 sets)
can be set. Items other than the print quantity are printed with the settings displayed on
the screen (Media Print Photos or Media Print Text settings prior to executing Index
Print mode). To change the settings, deselect [Index Print], change the settings, and
then execute Index Print. The setting values return to the default values if the machine
is restarted.
When selecting [Index Print], the following items are restricted.

Setting Item Value

Output Color For the Media Print - Text mode
z Only [Black & White]

Paper Supply Trays 1 - 5

Note • Any of the following sizes of paper must be loaded in the

Media Print (Text and Photos)

selected tray: [A3], [A4], [A4 ], [8.5 x 11"], or
[8.5 x 11" ]
Output Photo Size Not available
Multiple-Up Not available

10

311
11 Job Status

This chapter describes the job status feature.

z
Job Status Overview.................................................................................314
z Checking Current/Pending Jobs ...............................................................315
z Checking Completed Jobs........................................................................317
z
Printing and Deleting Stored Jobs ............................................................318
z
Printing Pending Jobs...............................................................................330
z
Handling Error Terminations.....................................................................331
 11 Job Status

Job Status Overview

The job status feature allows you to check current, pending, and completed jobs. You
can also cancel printing and print pending jobs.

1 Press the <Job Status> button.

1 2 3

4 5 6

7 8 9

0 #

<Job Status> button

You can do the following on the [Job Status] screen.

„Checking Current/Pending Jobs

Lists current and pending jobs, and displays their details. Also allows you to cancel
current or pending jobs.
For more information, refer to "Checking Current/Pending Jobs" (P.315).

„Checking Completed Jobs

Displays the status of completed jobs. Also displays their details.
For more information, refer to "Checking Completed Jobs" (P.317).

„Checking Stored Jobs

Prints or deletes jobs stored using the Charge Print, Secure Print, Private Charge Print,
Job Status

Sample Set, and Delayed Print features.

For more information, refer to "Printing and Deleting Stored Jobs" (P.318).

„Printing Pending Jobs

Prints jobs that are waiting to be output or resumed.
11 For more information, refer to "Printing Pending Jobs" (P.330).

314
 Checking Current/Pending Jobs

Checking Current/Pending Jobs

This section describes how to check current or pending jobs. On the status screen, you
can cancel or preferentially execute jobs.

1 Press the <Job Status> button.

2 Select the job to be cancelled or
preferentially executed.
Note • Select [ ] to return to the previous
screen or [ ] to move to the next screen.
• From the pull-down menu, you can select
the types of jobs to be displayed.

3 Select [Cancel] or [Promote Job].

„Print Waiting Jobs

Select this to print the jobs that are waiting to be output or resumed.

Job Status
For more information, refer to "Printing Pending Jobs" (P.330).

„Display Time
Displays the estimated time for job completion. Either Cumulative Time Required or
Time Required is displayed.
Note • The estimated time is not displayed while the machine is processing data. 11
You can change the setting for the information to be displayed. For more information, refer to "5 Tools"
> "Common Service Settings" > "Other Settings" > "Estimated Time for Single or All Jobs" in the
Administrator Guide.

„Cancel
Cancels the current or pending job.

„Promote Job
Preferentially executes the selected job.
A [ ] will be marked on the [Status] of the job set to [Promote Job].

„Stop
Stops the job processing.

„Last Original
Select this to end scanning of documents. The job is then executed.

315
 11 Job Status

„Next Original
Select this when you have another document to scan.

„Start
Resumes the stopped job.
Job Status

11

316
 Checking Completed Jobs

Checking Completed Jobs

This section describes how to check completed jobs.

You can check whether a job has been completed successfully. Also, you can select a
job to see the details.

1 Press the <Job Status> button.

2 Select the [Completed Jobs] tab.
Note • Select [ ] to return to the previous
screen or [ ] to move to the next screen.
• From the pull-down menu, you can select
the types of jobs to be displayed.

3 Select a job to see the details.

4 Select [Close] after the check.

„Group Parent Jobs

Allows you to check the list or history of related jobs (such as job flow jobs).

„Show Child Jobs

Job Status
Displays a job list.

„Print this Job History Report

Prints the job results to allow you to check the job history.

„Print this Job Report 11

Prints a job status information report.

317
 11 Job Status

Printing and Deleting Stored Jobs

This section describes how to print or delete jobs stored with the Secure Print or
Sample Set feature, or stored with the charge print receiving control. The [Job Status]
screen allows you to print or delete stored jobs.
The following shows the reference section for each item.
Secure Print ...............................................................................................................................318
Sample Set.................................................................................................................................320
Delayed Print.............................................................................................................................322
Charge Print ..............................................................................................................................323
Private Charge Print ..................................................................................................................325
Public Folder .............................................................................................................................327
Undelivered Faxes.....................................................................................................................328

1 Press the <Job Status> button.

2 Select the [Secure Print Jobs & More] tab.
The buttons displayed on the screen vary depending
on the settings related to the Private Charge Print
feature. For more information, refer to "5 Tools" >
"Authentication/Security Settings" > "Authentication"
> "Charge/Private Print Settings" in the Administrator
Guide.

Secure Print
This feature allows you to temporarily store print data in the machine to print it with the
print command from the machine. The feature also enables you to set a passcode,
which is helpful to print confidential documents.
Job Status

This section describes how to print or delete jobs stored with the Secure Print feature.
For information on secure print operations, refer to the print driver's help.
Note • This feature is not displayed when [Receive Control] under [Charge/Private Print Settings] is
set to either of the followings:

11 • [According to Print Auditron] is selected, and [Job Login Success] is set to [Save as
Private Charge Print Job]
• [Save as Private Charge Print Job] is selected.
When you have selected [Save as Private Charge Print Job] or [Save as Charge Print Job] for [Receive
Control] under [Charge/Private Print Settings], jobs will not be saved in [Secure Print] under [Secure
Print Jobs & More] even if you select [Secure Print] on the print driver. For more information, refer to
"5 Tools" > "Authentication/Security Settings" > "Authentication" > "Charge/Private Print Settings" in
the Administrator Guide.

1 Select [Secure Print].

318
 Printing and Deleting Stored Jobs

2 Select the user to be checked, and select

[Job List].
Note • Select [Refresh] to display the updated
information
• Select [ ] to return to the previous
screen or [ ] to move to the next screen.
• Entering a 3-digit billing ID with the
numeric keypad specifies the user
directly.

3 Enter the passcode, and select [Confirm].

Note • If no passcode is assigned, the passcode
entry screen will not appear.

4 Select the job to be printed or deleted.

5 When printing, specify the number of print
using the numeric keypad.
6 Select any item.

„Select All
Selects all jobs. To deselect all the jobs,
select this button again.

„Delete

Job Status
Deletes the selected job.
Note • If jobs with the same Billing ID are all deleted, the Billing ID will be deleted.
Refer to "When [Delete] is Selected" (P.319).

„Print 11
Prints the selected job. Deletes the job after printing.
Refer to "When [Print] is Selected" (P.320).

When [Delete] is Selected

1 Select [Delete].

„Delete
Deletes the job.
Important • Once the job is deleted, it cannot be
restored.

„Cancel
Cancels deleting the job.

319
 11 Job Status

When [Print] is Selected

1 Select what to do with the job after printing.

Note • The screen on the right does not appear if
[Disabled] is selected in [Print Job
Confirmation Screen]. For more
information, refer to "5 Tools" > "Stored
File Settings" > "Print Job Confirmation
Screen" in the Administrator Guide.

„Print and Delete

Starts printing the job. After printing, deletes
the job.

„Print and Save

Starts printing the job. After printing, the job remains undeleted.

„Cancel
Cancels printing the job.

Sample Set
Before printing multiple sets of a job, you can first print one copy for trial, and then print
the rest from the machine.
This section describes how to print or delete jobs stored with the Sample Set feature.
For information on Sample Set operations, refer to the print driver's help.
Note • When you have selected [Save as Private Charge Print Job] or [Save as Charge Print Job]
for [Receive Control] under [Charge/Private Print Settings], jobs will not be saved in [Sample
Set] under [Secure Print Jobs & More] even if you select [Sample Set] on the print driver.
For more information, refer to "5 Tools" > "Authentication/Security Settings" > "Authentication" >
"Charge/Private Print Settings" in the Administrator Guide.
Job Status

1 Select [Sample Set].

2 Select the user to be checked, and select
[Job List].
11 Note • Select [Refresh] to display the updated
information.
• Select [ ] to return to the previous
screen or [ ] to move to the next screen.
• Entering a 3-digit user ID with the numeric
keypad specifies the user directly.

3 Select the job to be printed or deleted.

4 When printing, specify the number of print
using the numeric keypad.
5 Select any item.

„Select All
Selects all jobs. To deselect all the jobs, select this button again.

320
 Printing and Deleting Stored Jobs

„Delete
Deletes the selected job.
Refer to "When [Delete] is Selected" (P.321).

„Print
Prints a Sample Set job. After printing the remaining sets of the job, the job is deleted.
Refer to "When [Print] is Selected" (P.321).

When [Delete] is Selected

1 Select [Delete].

„Delete
Deletes the job.
Important • Once the job is deleted, it cannot be
restored.

„Cancel
Cancels deleting the job.

When [Print] is Selected

1 Select [Yes].
Note • The screen on the right does not appear if
[Disabled] is selected in [Print Job
Confirmation Screen]. For more
information, refer to "5 Tools" > "Stored
File Settings" > "Print Job Confirmation
Screen" in the Administrator Guide.

Job Status
„Yes
Starts printing the job. After printing, deletes the job.
Note • If a time period specified in [Auto Job Release] elapses with no operation carried out after
printing the first print set, the machine automatically prints the second print set. If you do not
11
want the second print set to be printed automatically, specify a longer time period in [Auto
Job Release]. For how to set [Auto Job Release], refer to "5 Tools" > "Common Service
Settings" > "Machine Clock/Timers" > "Auto Job Release" in the Administrator Guide.

„No
Cancels printing the job.

321
 11 Job Status

Delayed Print
This feature allows you to temporarily store print data on the machine to print it at
specified time.
This section describes how to print or delete jobs stored with the Delayed Print feature.
For information on Delayed Print operations, refer to the print driver's help.
Note • When you have selected [Save as Private Charge Print Job] or [Save as Charge Print Job]
for [Receive Control] under [Charge/Private Print Settings], jobs will not be saved in
[Delayed Print] under [Secure Print Jobs & More] even if you select [Delayed Print] on the
print driver.
For more information, refer to "5 Tools" > "Authentication/Security Settings" >
"Authentication" > "Charge/Private Print Settings" in the Administrator Guide.

1 Select [Delayed Print].

2 Select the job to be printed or deleted.
Note • Select [Refresh] to display the updated
information.
• Select [ ] to return to the previous
screen or [ ] to move to the next screen.
• [Print Time] shows the time to start
printing.

3 When printing, specify the number of print

using the numeric keypad.
4 Select any item.

„Delete
Deletes the selected job.
Refer to "When [Delete] is Selected" (P.322).

„Print
Job Status

Prints the selected job. After printing, deletes the job. If printed manually, the job will
not be printed at the specified time.
Refer to "When [Print] is Selected" (P.323).

11 When [Delete] is Selected

1 Select [Delete].

„Delete
Deletes the job.
Important • Once the job is deleted, it cannot be
restored.

„Cancel
Cancels deleting the job.

322
 Printing and Deleting Stored Jobs

When [Print] is Selected

1 Select [Yes].
Note • The screen on the right does not appear if
[Disabled] is selected in [Print Job
Confirmation Screen]. For more
information, refer to "5 Tools" > "Stored
File Settings" > "Print Job Confirmation
Screen" in the Administrator Guide.

„Yes
Starts printing the job. After printing, deletes
the job.

„No
Cancels printing the job.

Charge Print
This feature prevents unauthorized users from operating print jobs by authenticating
the users on the machine. When this feature is set, the machine prints only the jobs of
authenticated users. You can also set the machine to store print jobs temporarily, and
print them from the machine’s control panel.
When you set to use the Charge Print feature under [Tools] > [Authentication/Security
Settings] > [Authentication] > [Charge/Private Print Settings] > [Receive Control],
received print jobs are saved for each Billing ID. Any jobs that were not given a Billing
ID on the print driver are saved in [No User ID].
For more information, refer to "5 Tools" > "Accounting" > "Create/View User Accounts" in the
Administrator Guide.
Note • This item is displayed when you have set to save in Charge Print. To set to save in Charge
Print, perform one of the following settings in the System Administration mode:

Job Status
• Set [Receive Control] to [Save as Charge Print Job].
• Set [Receive Control] to [According to Print Auditron], and [Job Login Failure] to [Save as
Charge Print Job].
• Set [Receive Control] to [According to Print Auditron] or [Save as Private Charge Print
Job], and [Job without User ID] to [Save as Charge Print Job].
For more information, refer to "5 Tools" > "Authentication/Security Settings" > "Authentication" >
"Charge/Private Print Settings" in the Administrator Guide.
11
The following describes how to print or delete jobs stored in Charge Print.

1 Press the <Log In/Out> button.

2 Enter the user ID using the numeric keypad
or the keyboard displayed, and select
[Enter].
3 Select [Charge Print].

323
 11 Job Status

4 Select the user to be checked, and select

[Job List].
Note • Select [Refresh] to display the updated
information.
• Select [ ] to return to the previous
screen or [ ] to move to the next screen.
• Entering a 3-digit user ID with the numeric
keypad specifies the user directly.

5 Enter the passcode, and select [Confirm].

Note • If no passcode is assigned, the passcode
entry screen will not appear.

6 Select the job to be printed or deleted.

7 When printing, specify the number of print
using the numeric keypad.
8 Select any item.

„Delete
Deletes the job stored with Charge Print.
Refer to "When [Delete] is Selected" (P.324).
Job Status

„Print
Prints the job stored with Charge Print. Deletes the job after printing.
Refer to "When [Print] is Selected" (P.325).

11 When [Delete] is Selected

1 Select [Delete].

„Delete
Deletes the job.
Important • Once the job is deleted, it cannot be
restored.

„Cancel
Cancels deleting the job.

324
 Printing and Deleting Stored Jobs

When [Print] is Selected

1 Select what to do with the job after printing.

Note • The screen on the right does not appear if
[Disabled] is selected in [Print Job
Confirmation Screen]. For more
information, refer to "5 Tools" > "Stored
File Settings" > "Print Job Confirmation
Screen" in the Administrator Guide.

„Print and Delete

Starts printing the job. After printing, deletes
the job.

„Print and Save

Starts printing the job. After printing, the job remains undeleted.

„Cancel
Cancels printing the job.

Private Charge Print

The feature allows you to temporarily store print data in the machine for each
authentication user ID, and request on the machine's control panel to print the data. As
the feature enables you to select and print only the necessary jobs, you can avoid
printing unneeded jobs. Because the machine displays only the jobs of authenticated
users, privacy of the users is securely protected. The Private Print feature is suitable
for authenticating and managing specific users managed by the system administrator.
When you set to use the Private Charge Print feature, received print jobs are saved for
each authentication user ID.

Job Status
Note • This item is displayed when the Private Charge Print feature is enabled by using one of the
following procedures:
• [According to Print Auditron] is selected, and [Job Login Success] is set to [Save as
Private Charge Print Job].
• [Save as Private Charge Print Job] is selected.
When deleting the print job instructed with an invalid user ID, display the list of print jobs in the
11
System Administration mode, and then select the job to be deleted.
For more information, refer to "3 Maintenance" > "Deleting the Private Charge Print Job with an
Invalid User ID" in the Administrator Guide. For information on how to set a User ID, refer to "5
Tools" > "Authentication/Security Settings" > "Authentication" > "Charge/Private Print Settings" in
the Administrator Guide.

325
 11 Job Status

The following describes how to print or delete a job stored with the Private Charge Print
feature.

1 Press the <Log In/Out> button.

2 Enter the user ID and passcode, and select
[Enter].
3 Select [Private Charge Print].
Note • If you are authenticated as a system
administrator, selecting [Private Charge
Print] will display a list of authentication
user IDs. Select a user ID from the list,
and then select [Job List] to display a list
of jobs stored for the selected user.

4 Select the jobs to be printed or deleted.

Note • You can select up to 100 jobs.
5 When printing, specify the number of print
using the numeric keypad.
6 Select any item.

„Select All
Selects all jobs. To deselect all the jobs,
select this button again.

„Delete
Deletes the Private Charge Print job.
Note • If jobs with the same user ID are all deleted, the user ID will be deleted.
Refer to "When [Delete] is Selected" (P.326).
Job Status

„Print
Prints the Private Charge Print job. Deletes the job after printing.
Refer to "When [Print] is Selected" (P.327).
11 When [Delete] is Selected

1 Select [Delete].

„Delete
Deletes the job.
Important • Once the job is deleted, it cannot be
restored.

„Cancel
Cancels deleting the job.

326
 Printing and Deleting Stored Jobs

When [Print] is Selected

1 Select what to do with the job after printing.

Note • The screen on the right does not appear if
[Disabled] is selected in [Print Job
Confirmation Screen]. For more
information, refer to "5 Tools" > "Stored
File Settings" > "Print Job Confirmation
Screen" in the Administrator Guide.

„Print and Delete

Starts printing the job. After printing, deletes
the job.

„Print and Save

Starts printing the job. After printing, the job remains undeleted.

„Cancel
Cancels printing the job.

Public Folder
This feature allows you to store data in the machine, and send the data by operating
on a remote terminal.
This section describes how to print or delete a job stored in a public folder.
For information on how to operate Public Folder, refer to "Store for Polling (Allowing Remote
Machines to Retrieve Files from Your Machine)" (P.190).
Note • This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.

1 Select [Public Folder].

Job Status
2 Select the job to be printed or deleted.
Note • Select [Refresh] to display the updated
information.
• Select [ ] to return to the previous
screen or [ ] to move to the next screen. 11
3 Select any item.

„Select All
Selects all jobs. To deselect all the jobs,
select this button again.

„Delete
Deletes the selected job.
Refer to "When [Delete] is Selected" (P.328).

„Print
Prints the selected job.
Refer to "When [Print] is Selected" (P.328).

327
 11 Job Status

When [Delete] is Selected

1 Select [Delete].

„Delete
Deletes the job.
Important • Once the job is deleted, it cannot be
restored.

„Cancel
Cancels deleting the job.

When [Print] is Selected

Starts printing the job.

Undelivered Faxes
This section describes how to re-send or delete an undelivered fax job.
Note • This feature does not appear for some models. An optional package is necessary. For more
information, contact our Customer Support Center.
• This feature may not be displayed depending on the system settings.

1 Select [Undelivered Faxes].

2 Select the job to be re-sent or deleted.
Note • Select [Refresh] to display the updated
information.
• Select [ ] to return to the previous
screen or [ ] to move to the next screen.
Job Status

3 Select any item.

11 To re-send to the previously specified fax
number, press the <Start> button.

„Delete This Fax

Deletes the selected job.
Refer to "When [Delete This Fax] is Selected"
(P.329).

„Change Recipients...
Allows you to change the number, and re-
send the job.
Refer to "When [Change Recipients...] is Selected" (P.329).

328
 Printing and Deleting Stored Jobs

When [Delete This Fax] is Selected

1 Select [Delete].

„Delete
Deletes the fax job.

„Cancel
Cancels deleting the fax job.

When [Change Recipients...] is Selected

Specify a fax recipient for the undelivered fax job.
Besides the fax recipient, the following features can be changed on the control panel:
z Starting Rate
z
Fax Type

Important • If the fax number is changed, the setting for adding a header will be disabled.
For information on how to specify a fax number, refer to "Step 3 Specifying Destinations" (P.141).

Job Status
11

329
 11 Job Status

Printing Pending Jobs

After the last user operation on the control panel of the machine, if a job is waiting until
the period of time specified in [Auto Print] elapses to be printed instead of being printed
immediately, you can forcibly print this pending job without waiting for this time period
to elapse.
If a job is paused by the <Stop> button and is waiting to be resumed, you can also
resume the job. If there are two or more jobs, subsequent jobs are printed after the
paused job has been printed.
Note • If there are no pending jobs, the [Print Waiting Jobs] button is disabled.
For information on the setting for [Auto Print], refer to "5 Tools" > "Common Service Settings" >
"Machine Clock/Timers" > "Auto Print" in the Administrator Guide.

1 Press the <Job Status> button.

2 Select [Print Waiting Jobs].
Job Status

11

330
 Handling Error Terminations

Handling Error Terminations

This section describes how to handle error terminations.

„For a Print Job

Select a job shown as an error termination in the [Completed Jobs] tab to check the
error code. Follow the error code instructions.
If an error occurs during a print job, the machine can be configured either to pause the
print job until the error is confirmed by the user, or to automatically cancel the error job
to continue to execute subsequent print jobs.
For more information about the setting, refer to "5 Tools" > "Print Service Settings" in the Administrator
Guide.
For information on error codes, refer to "14 Problem Solving" > "Error Code" in the Administrator
Guide.

„For a Fax Job

A transmission report (undelivered) is printed.
For more information on transmission reports (undelivered), refer to "4 Machine Status" > "Machine
Information" > "Automatically Printed Reports/Lists" > "Transmission Report - Job Undelivered" in the
Administrator Guide. For details on how to print transmission reports (undelivered) automatically, refer
to "5 Tools" > "Common Service Settings" > "Reports" > "Scan File Transfer Report" in the
Administrator Guide.

„For a Scan Job

A transmission report (undelivered) is printed.
For more information on transmission reports (undelivered), refer to "4 Machine Status" > Machine
Information" > "Automatically Printed Reports/Lists" > "Transmission Report - Job Undelivered" in the
Administrator Guide. For details on how to print transmission reports (undelivered) automatically, refer
to "5 Tools" > "Common Service Settings" > "Reports" > "Scan File Transfer Report" in the
Administrator Guide.

Job Status
„For Other Jobs
Print a Job History Report, and check the execution results.
For information about job history reports, refer to "5 Tools" > "Common Service Settings" > "Reports" >
"Job History Report" in the Administrator Guide.
When an error code is displayed in [Transmission Report - Job Undelivered] or [Job History Report], 11
refer to "14 Problem Solving" > "Error Code" in the Administrator Guide.

331
12 Computer Operations

This chapter describes how to print documents, import scanned documents

perform Direct Fax, and operate CentreWare Internet Services on your
computer.
Note • Some models do not support the features described in this chapter. An optional
package is necessary. For more information, contact our Customer Support Center.
• The computer screen images shown in this section are as of April 2009.
z
Features Overview....................................................................................334
z
Print ..........................................................................................................335
z E-mail Printing ..........................................................................................338
z Sending Fax..............................................................................................340
z
Importing Scanned Data ...........................................................................342
z
CentreWare Internet Services ..................................................................349
 12 Computer Operations

Features Overview

This section describes the overview of features that can be operated on a computer.

„Printing
Submits a print job to the machine from a computer.
For details, refer to "Print" (P.335).

„E-mail Printing
Submits a print job to the machine from a computer by sending an E-mail attached with
a document in TIFF, PDF, JPEG (JFIF), XPS, or TXT format.
For details, refer to "E-mail Printing" (P.338).

„Sending Fax
Sends a fax directly from a computer.
For details, refer to "Sending Fax" (P.340).

„Importing Scanned Data

Imports files stored in a folder of the machine to a computer.
For details, refer to "Importing Scanned Data" (P.342).

„CentreWare Internet Services

Displays the machine status and job status. The feature also allows you to change the
settings. You can also import files stored in a folder.
For details, refer to "CentreWare Internet Services" (P.349).
For details on how to import scanned data stored in a folder, refer to "Importing Using CentreWare
Internet Services" (P.346).
Computer Operations

12

334
 Print

Print

The following describes how to print with the machine by operating on a PC.

Print Features
The main print features of the machine are as follows.

Printing with a Print Driver

To learn about print features, click [Help] on the print driver screen to see the print driver's online help.
For information on printing, refer to "Printing" (P.337).
Note • Some features are not available unless you perform optional component settings in the
[Printer] tab. The unavailable features are grayed out.

„Multiple-Up
Prints multiple pages onto one sheet of paper.

„2 Sided Printing
Prints data on both sides of paper.
Note • This feature does not appear for some models. To use the feature, an optional package is
necessary. For more information, contact our Customer Support Center.

„Poster
Splits one page of print data into multiple sheets of paper and enlarges the printed
image to fit the size of each sheet. Used to create large posters, etc.

„Booklet Creation

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Performs 2-sided printing and page allocation for printing a booklet in the correct page
order. Only available when the machine has the 2-sided printing feature.
Note • This feature does not appear for some models. To use the feature, an optional package is
necessary. For more information, contact our Customer Support Center.

„Transparency Separators
Automatically inserts a blank sheet of paper as a separator each time a transparency
is printed.

„Watermark 12
Prints fixed text, such as "Confidential", over the print data.

„Secure Print
Temporarily stores the print data on the machine, to print it with the print command from
the machine. This feature allows you to set a passcode, which is helpful to print
confidential documents.
For information on how to print, refer to "Secure Print" (P.318).

„Sample Set
Before printing multiple sets of a document, you can first print one copy for trial, and
then print the rest from the machine.
For information on how to print, refer to "Sample Set" (P.320).

335
 12 Computer Operations

„Delayed Print
Temporarily stores the print data on the machine to print it at specified time.
For information on how to print, refer to "Delayed Print" (P.322).

„Store in Remote Folder

Temporarily stores the print data in a registered folder, to print it with the print command
from the machine.
Important • The print result of the Store in Remote Folder feature may be inferior to the other print
results in quality.
For information on how to print, refer to "Printing Files in a Folder" (P.272).

Direct Print
Allows you to directly send TIFF, PDF, or XPS format files from a computer to the
machine without using a print driver.
For information about Direct Printing, refer to the online help of CentreWare Internet Services.

E-mail Printing
When the E-mail feature is available, allows you to send e-mail with the TIFF, PDF,
JPEG (JFIF), XPS, or TXT format documents attachment from a computer to the
machine. The received e-mail is automatically printed from the machine.
Note • If the Authentication feature is enabled, received e-mails are not printed automatically.
For details on how to use this software, refer to "E-mail Printing" (P.338).

Print Features Using Authentication Information

„Charge Print
Authenticates users to prevent unauthorized printing. The machine holds a print job
and prints it when the user is authenticated. The machine can also be configured to
Computer Operations

store multiple print jobs until the user requests to print them on the control panel.
In addition, by registering a user ID and passcode for the authentication on the machine in
advance, only the registered user can print the documents.
Note • To prohibit users other than you from operating documents, a passcode should be
registered for the Billing ID on the print driver.
For details on how to setup charge printing, refer to "5 Tools" > "Authentication/Security Settings" >
"Authentication" > "Charge/Private Print Settings" in the Administrator Guide. For information on how
to print, refer to "Charge Print" (P.323).

12 „Private Charge Print

The feature allows you to temporarily store print data in the machine for each
authentication user ID, and request on the machine's control panel to print the data. As
the feature enables you to select and print only the necessary jobs, you can avoid
printing unneeded jobs. Because the machine displays only the jobs of authenticated
users, privacy of the users is securely protected. This feature is suitable for
authenticating and managing specific users managed by the system administrator.
Note • If you do not want to store unneeded jobs, you can configure the machine to store only the
jobs whose authentication succeeded.
For details on how to set up private charge print, refer to "5 Tools" > "Authentication/Security Settings"
> "Authentication" > "Charge/Private Print Settings" in the Administrator Guide. For information on
how to print, refer to "Private Charge Print" (P.325).

336
 Print

Setup
In order to print from your computer, a print driver must be installed on the computer.
For instructions on installing the print driver, refer to the manual contained in the CD-ROM of the
Driver CD Kit.
Note • When printing using authentication information, you must configure the settings of a printer
on your computer. Set items as necessary on the [Default Settings] tab of the printer’s
property screen. For more information, refer to the help of the printer.

Printing
This section describes the print procedure.
The print procedure depends on the application software you use. For details, refer to
the documentation provided with the application.
To learn about print features, click [Help] on the print driver screen to see the print driver's online help.

1 Select [Print] from the [File] menu on the application.

2 Confirm [Printer Name] and click [Properties] if necessary.
3 Set the properties if necessary.
Note • You can change the print
feature with [Job Type].
4 Click [OK].

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5 Click [OK] in the [Print] dialog box.

12

337
 12 Computer Operations

E-mail Printing

You can send e-mail attaching TIFF, PDF, JPEG (JFIF), or XPS documents from a
computer to the machine. Received e-mail is automatically printed. This feature is
called "E-mail Printing".
Note • If the machine is in the authentication mode, received E-mails will not be printed
automatically.

Setup
To use the E-mail Printing feature, the following setup is necessary. Check with your
system or network administrator whether these settings have been completed.

„Network Environment Settings

In order to use E-mail Printing, an e-mail account must be registered.

„E-mail Environment Settings

Settings for the port activation, machine's e-mail address, TCP/IP environment, e-mail
server, etc.
For information on E-mail Environment Settings, refer to "8 E-mail Environment Settings" in the
Administrator Guide.

Sending E-Mail
The following describes how to send e-mail from the computer to the machine, using
Outlook Express as an example.
Computer Operations

1 Use your e-mail software to create an e-mail body, and then attach a document to the
e-mail if necessary.
Important • Only plain text is permitted for the e-mail body. Change the body text format to plain text by
the e-mail software setting.
• Any forwarded e-mail (that is attached to another e-mail) cannot be printed.
Note • If the extension of the attached files is other than ".tif", ".tiff", ".pdf", ".jpeg", ".jpg", ".jpe",
".jfif", and ".xps", the file may not be printed correctly.
• Up to 31 documents can be attached.

12
2 Enter the machine's e-mail address as a
recipient.

338
 E-mail Printing

3 Send the e-mail.

Note • The printer prints the e-mail body and the attached documents according to the following
settings. The offset output setting is disabled in all cases.
•E-mail body:
Default values of the PCL print driver for this machine which is installed on the computer
•TIFF or JPEG formatted attached file:
Default values of the logical printer set in [Memory Settings] of [TIFF/JPEG] in [Emulation
Settings] of CentreWare Internet Services
•PDF formatted attached file:
Settings of the PDF direct print when [Print Processing Mode] of the PDF direct print is set
to [PDF Bridge].
Default values of the logical printer configured by [Logical Printer Number] of [PostScript]
in [Emulation Settings] of CentreWare Internet Services when [Print Processing Mode] of
the PDF direct print is set to [PS].

Computer Operations
12

339
 12 Computer Operations

Sending Fax

This section describes how to use the Direct Fax feature.

The Direct Fax procedure depends on the application you use. For details, refer to the
documentation provided with the application.
For details on the Direct Fax feature, click [Help] on the print driver screen to see the print driver's
online help.
Important • The Direct Fax feature is not available when the Fax Server is enabled.
• This feature does not appear for some models. To use the feature, an optional package is
necessary. For more information, contact our Customer Support Center.

1 Select [Print] from the [File] menu on the application.

2 Select a fax printer from [Printer Name].
3 Click [Properties], and select
[Fax] for [Job Type].
4 Click [OK].
5 Click [OK] in the [Print] dialog
box.
6 Specify a destination in the [Fax
Recipient] dialog box.
7 Click [OK].
The [Fax Job Confirmation] dialog
box appears after you have sent a
fax job. A list of recipients to
whom the fax job is being sent will
Computer Operations

be displayed.

Registering Destinations
The following describes how to register fax destinations from the machine to another
machine (ApeosPort-III C7600/C6500/C5500, DocuCentre-III C7600/C6500/C5500) in
one operation through a computer.

12 You can use the same procedure to register fax destinations from another machine
(ApeosPort-III C7600/C6500/C5500, DocuCentre-III C7600/C6500/C5500) to this
machine.
The registration requires CentreWare Internet Services.
For information on CentreWare Internet Services, refer to "CentreWare Internet Services" (P.349).
The control panel allows you to register destinations separately. For details, refer to "5 Tools" > "Setup"
> "Add Address Book Entry" in the Administrator Guide.
Important • Because CentreWare Internet Services is accessible by multiple users simultaneously, the
registered data will have a risk to be overwritten if a system administrator ID and passcode
are not set. We recommend that data edit is permitted only by a system administrator with a
passcode.
• Be sure not to perform this operation simultaneously with the address number registration
from the control panel.
• If a number is duplicated, the existing number will be overwritten by the new one.

340
 Sending Fax

• A file in CSV format exported by CentreWare Internet Services (address book data) is not
designed to be edited or changed by editing software. The data may be damaged when it is
edited or changed. Due to the altered data, fax may be sent to undesired recipients.
Therefore, do not edit or change the file in CSV format (address book data) with software
such as Microsoft® Excel.

1 Start up the computer, and a web browser.

2 Enter the machine's IP address or Internet address in the browser address field and
press the <Enter> key.
Note • If your network uses DNS (Domain Name System) and the machine's host name is
registered in the domain name server, you can access the machine using the URL with the
combination of the host name and the domain name. For example, if the host name is
"myhost", and the domain name is "example.com", then the URL is "myhost.example.com".
• Ask your system administrator for the IP address or Internet address.
• When specifying a port number, add ":" and the port number after the address. The default
port number is "80".
• When using the Authentication feature on the machine, enter a user ID and passcode into
the [User Name] and [Password] fields respectively. Ask your system administrator for the
user ID and passcode.
• If communications are encrypted, you must specify an address that starts with "https"
instead of "http" to access CentreWare Internet Services.

3 Click the [Properties] tab, and

select [Public Address Book] in the
left frame on the screen.
4 Click [Map Existing Address Book]
for [Export].
5 Specify the destination to save the
file in.

Computer Operations
6 Enter the IP address or Internet address of the machine (ApeosPort-III C7600/C6500/
C5500, DocuCentre-III C7600/C6500/C5500) into the browser address field, and press
the <Enter> key.
7 Click the [Properties] tab, and select [Public Address Book] in the left frame on the
screen. 12
8 Click [Browse] in [Import] to specify the file saved in Step 5.
9 Click [Import Now].
Important • Only fax destinations can be registered. Any addresses of iFax and e-mail, or destination
servers for Scan to PC cannot be registered.

341
 12 Computer Operations

Importing Scanned Data

There are four methods for importing files from a machine's folder to your computer.
Importing to a TWAIN Compatible Application......................................................................342
Importing Using Stored File Manager 3 ...................................................................................344
Importing Using CentreWare Internet Services........................................................................346
Importing Using EasyOperator .................................................................................................348
Each procedure is as follows.

Importing to a TWAIN Compatible Application

The following describes how to import files from a machine's folder to application
software.
Network Scan Driver is used to import stored files.
Network Scan Driver is software to allow a client-side application to import files (scan
data) from a machine's folder via a network.
To use Network Scan Driver, your computer needs to have Network Scanner Utility 3
installed.
Note • Install Network Scanner Utility 3 using the CD-ROM in the Driver CD Kit.
To import files stored in a folder, some items such as port status must be set in advance. For more
information, refer to "9 Scanner Environment Settings" > "Configuration of Scan to Folder" in the
Administrator Guide. For information on the operation on the application, refer to the documentation
provided with the application.
For information on how to install Network Scan Driver, refer to the manual contained in the CD-ROM
in the Driver CD Kit.
To learn about fields in the displayed dialog box, click [Help] to refer to the Network Scan Driver's
Computer Operations

online help.

1 Launch application software to which files are imported.

Important • The application must support TWAIN. TWAIN is a standard for scanners and other input
devices.
Note • For information on supported applications, refer to the "Readme" contained in the CD-ROM
of the Driver CD Kit.
2 From the [File] menu, select the command for selecting the scanner (source).
12 3 Select [FX Network Scanner 3 TWAIN], and
click [Select].

4 From the [File] menu, select the command

for importing the image from the scanner.

342
 Importing Scanned Data

5 From the displayed list, click the scanner

name of the machine, and click [Next].
Note • If no items are shown in the list, click
[Search Again]. The application searches
for scanners.
• To display the scanner names, use the
dialog box which can be displayed by
clicking [Search/Display Settings]. For
information on how to change the
displayed scanner names, refer to
"Changing the display of scanner names"
(P.344).
• Only scanners on the network are automatically listed. To view a scanner on another
network, click [Search/Display Settings], and register the IP Address and scanner name. For
information on changing settings, refer to "Changing Network Scan Driver Settings" (P.344).

6 In the [Folder Number] field, enter the folder

number (001 - 500) that contains the file to
be imported. In the [Passcode] field, enter a
password (up to 20 digits).
Note • From the next time you perform this
operation and onward, you will be able to
select a folder number from [Registered
Folders].
• Clicking [Select Scanner] returns to Step
5, where you can reselect a scanner.
7 Click [Confirm].

8 Select a file to import from the list,

and click [Import].
Note • You can select one or more

Computer Operations
files.
• [Import], [Refresh], and
[Delete] are available from the
menu that appears when you
right-click on the list.

When the import starts, the scan data is forwarded from the folder to the client.
12
After the forwarding, the data is loaded onto the application software and is deleted
from the folder.
Note • An icon is attached to a file that is scanned in pages and whose forwarding operation has
not been completed.
• For most applications except DocuWorks, Network Scan Driver expands the compressed
data and transfers the data to the applications in BMP format. For DocuWorks, on the other
hand, Network Scan Driver transfers the data without data expansion processing. For this
reason, it does not take much time for data transfer.
• The machine can be set not to delete the file from the folder after forwarding operation. For
details on how to set this, refer to "9 Scanner Environment Settings" > "Configuration of
Scan to Folder" in the Administrator Guide.

343
 12 Computer Operations

Changing Network Scan Driver Settings

To learn about fields in the displayed dialog box, click [Help] to refer to the Network Scan Driver's
online help.

„Changing the display of scanner names

You can change the display of scanner
names listed.
To change the display of scanner names,
click [Search/Display Settings] in the scanner
selection dialog box.
Under [Scanner Name Display], you can
change the method in which scanner names
are displayed in [Scanner for Searching].
Specify scanners to search for under [Search
Target Settings].
Note • If you register a scanner by clicking [Add],
you can display scanners from other
networks.

„Import Method for Scanned Files

You can change the display and the import
settings for files scanned from a folder.
To change the import method, click [Import
Settings] from [File] menu in the file selection
dialog box, and configure the settings in the
dialog box that appears.

Importing Using Stored File Manager 3

Computer Operations

The following describes how to use Stored File Manager 3 to import a file from a
machine's folder.
Stored File Manager 3 is software to import files from a machine's folder without using
any client-side application.
To use Stored File Manager 3, your computer needs to have Network Scanner Utility 3
installed.
Note • Install Network Scanner Utility 3 using the CD-ROM in the Driver CD Kit.

12 To import files stored in a folder, some items such as port status must be set in advance. For more
information, refer to "9 Scanner Environment Settings" > "Configuration of Scan to Folder" in the
Administrator Guide. For information on the operation on the application, refer to the documentation
provided with the application.
For instructions on installing Stored File Manager 3, refer to the manual contained in the CD-ROM of
the Driver CD Kit.
To learn about fields in the displayed dialog box, click [Help] to see the Stored File Manager 3 online
help.

1 Click [Start] and select [Programs] > [Fuji Xerox] > [Network Scanner Utility 3] >
[Stored File Manager 3].
Note • If you used another directory for installation, specify the directory instead of above.

344
 Importing Scanned Data

2 From the displayed list, click the scanner

name of the machine, and click [Next].
Note • If no items are shown in the list, click
[Search Again]. The application searches
for scanners.
• To display the scanner names, use the
dialog box which can be displayed by
clicking [Search/Display Settings]. For
information on how to change the
displayed scanner names, refer to
"Changing the display of scanner names"
(P.346).
• Only when the machine is connected to the network, the scanner name is automatically
shown in the list. To view the machine connected to other networks, click on [Search/Display
Settings] and register an IP address and scanner name. For information on how to change
the settings, refer to "Changing the display of scanner names" (P.346).

3 In the [Folder Number] field, enter the

number of the folder (001 - 500) that
contains the file to be imported. In the
[Passcode] field, enter a password (up to 20
digits).
Note • From the next time you perform this
operation and onward, you will be able to
select a folder number from [Registered
Folders].
• Clicking [Select Scanner] returns to Step
2, where you can reselect a scanner.
4 Click [Confirm].
5 Select a file from the list, and click
[Import].

Computer Operations
Note • One or more files can be
selected.
• When [Always display
destination to save] is set for
[File Saving Options] under
the import settings, a dialog
box for specifying a save
destination is displayed. When
the dialog box appears,
specify a save destination,
and select [OK]. 12
For information on Stored File
Manager 3 settings, refer to "Import settings for scanned files" (P.346).

6 The file is imported to the specified directory.

Note • When [Save in fixed destination] is set for [File Saving Options] under the import settings, a
file is saved in the specified directory.
For information on importing files, refer to "Import settings for scanned files" (P.346)

345
 12 Computer Operations

Changing Stored File Manager 3 Settings

To learn about fields in the displayed dialog box, click [Help] to see the Stored File Manager 3 online
help.

„Changing the display of scanner names

You can change the display of scanner
names listed.
To change the display of scanner names,
click [Search/Display Settings] in the scanner
selection dialog box.
Under [Scanner Name Display], you can
change the method in which scanner names
are displayed in [Scanner for Searching].
Specify scanners to search for under [Search
Target Settings].
Note • If you register a scanner by clicking [Add],
you can display scanners from other
networks.

„Import settings for scanned files

You can change the display and the import
settings for files scanned from a folder.
To change the import method, click [Details]
from [File] menu in the file selection dialog
box, and configure the settings in the dialog
box that appears.
Computer Operations

12

Importing Using CentreWare Internet Services

This section describes how to import files stored in a machine's folder using
CentreWare Internet Services.
When the machine is installed in a TCP/IP environment, CentreWare Internet Services
allows you to import files stored in a machine's folder by accessing the machine from a
computer via a web browser. You can also use a Macintosh computer to import files via
a web browser.
For overview of CentreWare Internet Services, refer to "CentreWare Internet Services" (P.349).

346
 Importing Scanned Data

For details on the operation, refer to the online help displayed when clicking [Help] in the top frame.

1 Start up the computer, and a web browser.

2 Enter the machine's IP address or Internet address in the browser address field and
press the <Enter> key.
Note • If your network uses DNS (Domain Name System) and the machine's host name is
registered in the domain name server, you can access the machine using the Internet
address with the combination of the host name and the domain name. For example, if the
host name is "myhost", and the domain name is "example.com", then the Internet address is
"myhost.example.com".
• Ask your system administrator for the IP address or Internet address.
• When specifying a port number, add ":" and the port number after the Internet address.
• If using the authentication feature on the machine, enter a user ID and passcode into the
[User Name] and [Password] fields. Ask your system administrator for the user ID and
passcode.
• If communications are encrypted, you must specify an address that starts with "https"
instead of "http" to access CentreWare Internet Services.
3 Select [Folder] from the [Scan] tab.
4 Click [File List] of the folder that
contains the files to be imported.
Note • If a passcode is set, enter the
passcode in the [Passcode]
field (up to 20 digits).

5 Place a check next to each file to

Computer Operations
be imported, and click [Retrieve].

12
6 Click [Save this link].

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 12 Computer Operations

Importing Using EasyOperator

When you use Fuji Xerox applications such as EasyOperator, you can import files
stored in a machine’s folder to your computer without using a network scan driver.
The files in a folder can also be listed/displayed with thumbnails.
To import files stored in a folder, some items such as port status need must be set in advance. For more
information, refer to "9 Scanner Environment Settings" > "Configuration of Scan to Folder" in the
Administrator Guide. For information on the operation on the application, refer to the documentation
provided with the application.
The following describes how to import files stored in a machine’s folder by using
EasyOperator as an example.

1 Click the [Start] menu, and select [Programs] > [Fuji Xerox] > [CentreWare
EasyOperator] > [EasyOperator].
Note • If you have changed the directory when installing the application, specify the new directory.
2 In the left frame of the window displayed, add a machine’s folder to [Folder].
Add the folder in which files to be imported are stored.
For details on how to add a folder, refer to the EasyOperator’s online help.
3 Select [Refresh] on the [Display] menu.
4 Click [+] on the left-hand side of [Folder] to display the added folder.
When you select the added folder, the file will be displayed in the right frame.
5 Select [Thumbnails] in the [Display] menu to display the file with thumbnail.
6 Check the thumbnails of the file to be retrieved, and select the file.
7 Select [Retrieve] from the [Tools] menu.
8 Select a save destination in the [Browse For Folder] dialog box, and click [OK].
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12

348
 CentreWare Internet Services

CentreWare Internet Services

CentreWare Internet Services requires a TCP/IP environment, and enables you to view
the status of the machine and its jobs, as well as change settings via a web browser.
You can also import files saved in a folder.
For information on importing files, refer to "Importing Using CentreWare Internet Services" (P.346).
For CentreWare Internet Services, refer to "6 CentreWare Internet Services Settings" in the
Administrator Guide.

CentreWare Internet Services Screen

The [CentreWare Internet Services] screen consists of five frames (divided windows).
The information displayed in each frame depends on the feature: [Status], [Jobs],
[Print], [Scan], [Properties], or [Support].
Note • Clicking [Help] in the top frame displays the online help for CentreWare Internet Services.

Top frame

Upper left frame

Upper Right frame

Lower Right frame

Lower left frame

Computer Operations
„Top Frame
Displayed at the top of the window. This frame includes the logo, the machine model
name, a link to the online help, user information, and tabs (links) leading to each
feature.
For details on each feature provided by CentreWare Internet Services, click [Help] in this frame to see
the help.

„Upper Left Frame / Upper Right Frame

Information appearing in the upper left and upper right frames changes depending on
the feature. Selecting a feature displays its available features and information in these 12
frames.

„Lower Left Frame

Displays the machine information and status, and the [Refresh] button. Clicking
[Refresh] updates the information. This frame does not appear on the [Status], [Scan]
or [Properties] screen.

„Lower Right Frame

Displays a link to the Fuji Xerox home page.

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 12 Computer Operations

Main features of CentreWare Internet Services are listed below.

Tab Name Main Features

Status z Displaying the machine status

Displaying the status of the paper trays, output trays and consumables
such as toner cartridges.
z
Linking to the copyright screen.

Jobs z Displaying the list of active jobs, completed jobs, and error information.

Print z
Job Submission
Allows you to specify and print a file stored on your computer.

Scan z
Job Templates
Allows you to create, edit, copy, and delete job templates.
z Folder
Allows you to register and set folders.
z
Job flow sheets
Allows you to create, edit, and delete job flow sheets.

Properties z
Displaying and setting the items such as Machine configuration,
Interface, and Emulation settings.
Support z Displaying support information

Note • Some field settings take effect after a reboot (after power-cycling the machine or after
changing a system setting from the control panel).
• If a setting is changed by CentreWare Internet Services during operation on the control
panel, the updated information does not appear on the control panel. Power-cycle the
machine in that case.
• To change the settings of items set by the system administrator, you will need to enter the
user ID and passcode. Contact the system administrator for the user ID and passcode.
Computer Operations

Browser
CentreWare Internet Services supports the following browsers:

„For Windows OS
z Microsoft Internet Explorer 6.0 Service Pack 1 or later
z
Mozilla Firefox 2.0 or later

„For Mac OS 9.2

12 z Netscape Navigator 7.0.2 or later
z Mozilla Firefox 2.0 or later

„For Mac OS X 10.3.9

z Netscape Navigator 7.1 or later
z
Mozilla Firefox 2.0 or later

„For Mac OS X 10.4

z
Mozilla Firefox 2.0 or later
z Safari 1.3 or later

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 CentreWare Internet Services

Browser Settings
Before using this service, ensure the following settings on your browser.
The following is the setting procedure for Internet Explorer 6.0 SP1.

1 Select [Internet Options] from the [Tools] menu.

2 In the [General] tab, click [Settings] for [Temporary Internet Files].
3 In the [Settings] dialog box, select [Every visit to the page] or [Every time you start
Internet Explorer] for [Check for newer versions of stored pages:].
4 Click [OK].

Proxy Server and Port Number

The following describes proxy server settings and a port number required for this
service.

„Proxy Server
We recommend that you access this service directly, not through a proxy server.
Note • If using a proxy server, specifying the machine's IP address in the browser results in slower
responses, and could prevent some screens from appearing. In this case, it is necessary to
set the machine's IP address on the browser not to go through a proxy server. Refer to your
browser's documentation for the setting instructions.

„Port Number
The default port number of this service is "80". The port number can be changed in
[Properties] > [Connectivity] > [Protocols] > [HTTP]. Usable ports are "1" to "65535".
If you set the port to a number other than 80, you must add ":" and the port number after
the IP address or the Internet address when entering the address into your browser.

Computer Operations
For example, if the port number is 8080, the URL is:
http://[the machine's IP address]:8080/
or
http://[the machine's Internet address]:8080/
You can check the port number in [Configuration Report]. For information on [Configuration Report],
refer to "4 Machine Status" > "Machine Information" > "Print Reports" in the Administrator Guide.
Note • If communications are encrypted, you must specify an address that starts with "https"
instead of "http" to access CentreWare Internet Services.

Starting CentreWare Internet Services

12
To use this service, perform the following procedure on your computer.

1 Start up the computer, and a web browser.

2 Enter the machine's IP address or Internet address in the browser address field and
press the <Enter> key.
Note • If your network uses DNS (Domain Name System) and the machine's host name is
registered in the domain name server, you can access the machine using the Internet
address with the combination of the host name and the domain name. For example, if the
host name is "myhost", and the domain name is "example.com", then the Internet address is
"myhost.example.com".
• Ask your system administrator for the IP address or Internet address.
• When specifying a port number, add ":" and the port number after the Internet address.
• If using the authentication feature on the machine, enter a user ID and passcode into the
[User Name] and [Password] fields. Ask your system administrator for the user ID and
passcode.

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 12 Computer Operations

• If communications are encrypted, you must specify an address that starts with "https"
instead of "http" to access CentreWare Internet Services.
• If authentication of the system administrator fails, the following message is displayed in the
right frame of web browser.
"Authentication failed"
• If the number of times that authentication fails exceeds the set number, the following
message is displayed in the right frame of web browser.
"Switch the machine Off and then On for System Administrator login."
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12

352
13 Appendix

This chapter contains a list of terms used in this guide.

z
Glossary....................................................................................................354
 13 Appendix

Glossary

Term Description
A3 420 × 297 mm paper
A4 297 × 210 mm paper
A5 210 × 148 mm paper
Alias An alternative name of the machine's e-mail address.
For example, when the e-mail address for the machine is
ifax@mb1.abc.fujixerox.com, you can use ifax@fuji-xerox.com
(alias) to reach the same location.
Auto Center A feature that automatically moves an image to the center of
paper when copying.
Auto Clear A feature that automatically returns the touch screen to its
default display when the machine is inactive for a certain
period of time.
Auto Paper Select Based on the document loaded and the magnification
selected, the machine automatically selects an appropriate
paper size.
Auto Tray Switching When paper runs out during copying, another tray of identical
paper size and orientation automatically begins supplying
paper.
B4 364 × 257 mm paper
B5 257 × 182 mm paper
Binding Shift When creating a booklet, this feature adds margins to the
center binding area of documents.
Book Scanning A feature that copies the left and right pages of an unfolded
document onto two separate sheets of paper.
Border Limit One more sheet is used when the length of the transmitted
(Page split threshold value) document exceeds the length of paper installed on the
receiving terminal. A margin at the bottom of a received
document can be eliminated so that the data can be printed on
Appendix

one page.
The amount of space that can be removed from the bottom of
a document is the border limit. When the border limit value is
small, the data is printed on the next page. But when it is large,
a larger space can be cut so that data can be printed on one
13 page.
Calibration This refers to smoothness of colors. Calibration levels are
shown in gradation steps. The greater the step, the smoother
the color will be.
CMS Color Management System. It corrects device-dependent
color differences to match the colors printed on your output
with the colors displayed on your screen.
Collate A feature where each copy set is delivered in the same order
the documents were copied.
Communication(s) A communications network that can offer voice data
(telephone), image data (fax), video data (videotex) and PC
data (PC communication service) over the same channel.
In this guide, it is mostly referred to as transmitting/receiving
images as well as speaking with a remote user.

354
 Glossary

Term Description
Cut Paper Standard paper sizes, such as A4 and B5.
Default Screen A screen displayed on the touch screen immediately after
switching the power on, or pressing the <Clear All> button.
The screen is also displayed when the Auto Clear feature is
used.
Default Value A factory default value, or a value set in the System
Administration mode.
Dial In this guide, it refers to entering a recipient's fax number.
The method of dialing provided by the machine include:
manual dialing using the numeric keypad, speed dialing, one
touch dialing, and using the address book, etc.
Dial Tone A tone generated from the telephone line. It indicates that you
are connected to the line.
Dial Type The dial type of connected line. The machine offers two dial
types: Tone (push circuit) and 10PPS (dial circuit / 10PPS).
Document Image An image of a document scanned by the machine.
DPI Dots per inch. A unit used to describe printing resolution in
terms of the number of dots printed in one inch. Used as a unit
to describe resolution.
ECM Error Correction Mode.
A type of G3 transmission. ECM transmission sends the
document image data in segments and retransmits segments
that the remote machine receives incorrectly.
"ECM" described on the [Activity Report] shows that the
communication was processed using ECM.
Edge Erase A feature that erases the top/bottom, left/right or center edge
of a document image when copying.
Emulation This refers to operating the printer to achieve the same print
results as when printing with other manufacturers' printers.
This mode is called the Emulation Mode.
Error Code A code is displayed on the control panel or a report when a
problem occurs.

Appendix
F Code A transmission method defined by Communications and
Information Network Association of Japan (CIAJ) for use of
T.30∗ sub-addresses standardized by ITU-T. Between the
machines with the F code feature, including those
manufactured by other companies, various features making
use of F Code can be used. (∗: Communication standard) 13
With the Internet Fax (iFax) feature of the machine, you can
use F Code to forward faxes received in folders by e-mail.
F4800 This refers to communicating with a remote terminal outside
the country.
It is also one of the Transmission Mode selections that
reduces transmission speed to enable reliable
communications even under poor line conditions.
Fax Gateway Connects the Internet network to regular telephone lines,
enabling e-mail documents to be sent as fax documents to
regular fax machines.

355
 13 Appendix

Term Description
Fax Server A feature that transfers image data received by the machine to
a Server Fax server and transfers image data received by a
Server Fax server to the machine via a network based on the
settings you made.
Using this feature enables you to manage multiple machines.
G3 A facsimile communication system standardized by the
advisory committee for International Telecommunications
(CCITT, now the ITU-T).
Header A record of the sender. It is printed on the top edge of a
received document.
ICM Image Color Matching. A color management software used
with Windows 2000, Windows XP, and Windows Server 2003.
It corrects device-dependent color differences to match the
colors printed on your output with the colors displayed on your
screen.
Image Enhancement A feature which makes the border between black and white
smooth, with rough edges reduced, giving the appearance of a
higher resolution.
Image Rotation This feature rotates a document image by 90 degrees when
the document orientation is not the same as the paper supply
orientation.
Independent X-Y% A feature that transforms a document image horizontally or
vertically.
Internet A worldwide communications network that combine
miscellaneous networks.
Internet Fax Unlike a regular fax machine, Internet Fax uses corporate
networks or the Internet to send or receive e-mail (TIFF
attachments).
Job Offset This feature outputs sheets in alternating offsets to make each
set easier to recognize.
Line Monitor Allows you to audibly monitor a transmission through the
speaker after dialing and until you are connected.
Appendix

Local Device This term refers to this machine. This is a general term for
terminals such as telephones, facsimile machines, personal
and computers.
Low Toner Alert Tone A tone the device sounds when the drum/toner cartridge

13 Machine Ready Tone

needs to be replaced.
A tone produced when the status of the machine changes from
standby to ready, such as when the power is switched on.
MIME Type Multipurpose Internet Mail Extension.
A method for determining what kind of data was received by e-
mail. A MIME type refers to the type of data.
Multiple-Up A feature that copies two or four documents onto one sheet of
paper.
NV Memory A non-volatile memory, which stores the settings information
of the printer even when the printer is switched off.
Off-hook Dialing Dialing with the handset off the hook.
On-hook Dialing Dialing with the handset on the cradle.

356
 Glossary

Term Description
Optional accessory This refers to a product that is sold separately. In addition to
the machine's basic configuration, various optional features
are available as separately-sold optional accessories. (For
more information on optional accessories, contact our
Customer Support Center.)
PJL Printer Job Language.
A command language for controlling printers developed by
Hewlett Packard.
Polling A feature that allows you to retrieve a document from a remote
machine.
POP3 Post Office Protocol Version 3.
One of the commonly used communications protocols used for
receiving e-mail.
It sets up a private folder on a provider's e-mail server, and
receives messages when a communication is made. POP3 is
for receiving only. SMTP is used for sending e-mail.
Energy Saver Feature A feature that switches the machine status to standby after a
period of inactivity.
The following energy saver features can be set for the
machine.
Low Power Mode: The power to the fuser unit and motor is
lowered when the machine is left unused
for a fixed amount of time. The touch
screen goes out, and the <Energy Saver>
button lights.
Sleep Mode: Most of the units in the machine are in
standby status. The machine consumes
the least power.
Print Page Buffer A location where print data is rendered.
Printable Area The actual area on paper which can be printed.
Profile A protocol controlling image resolution, paper size, and other
attributes when sending or receiving faxes using Internet Fax
(iFax). The profiles that can be used vary with the Internet Fax
of the remote terminal. When specifying a profile, check that it

Appendix
can be handled by the other party's iFax-compatible machine.
RAM Random Access Memory. It is a storage device (memory)
where information can be retrieved as well as stored.
Receive Buffer A space used to temporarily store data sent from a client
computer. 13
Receiving Paper Size A feature that specifies the output paper size for received fax
documents. The specified paper size will be declared to
recipients from the sender.
Recipient The person or terminal you send a document to. "Dialing"
indicates the operation of entering a recipient's telephone
number.
For Internet Fax (iFax), this refers to the recipient's e-mail
address.
Remote Terminal A terminal with which you want to communicate. This is a
general term for terminals such as telephones, facsimile
machines and personal computers.

357
 13 Appendix

Term Description
Resolution Represents a fineness of detail that can be distinguished on
an image. It is usually described in terms of the number of dots
per square inch (dpi), and a higher value indicates a higher
resolution (finely represented).
ROM Read Only Memory. It is a storage device (memory) specific
for the retrieval of information.
ROS Raster Output Scanner. It is a device for writing image signals
to a drum (light sensitive). A ROS is often referred to as a laser
beam scanner.
Scan Sensing or reading a paper document and converting the
optical image of the document to an electronic image.
The machine offers two scanning devices: document glass
and document feeder.
Screen The screen that is displayed on the touch screen. It displays
messages and feature buttons.
Select In this document, "Select" refers to highlighting a feature
selection by touching the feature button on the touch screen
with your finger.
Send Password This feature requires to enter an "S" and the ID of a remote
terminal after entering its fax number. This prevents
transmission errors.
Sender Originator of a communication. It is used as opposed to
"recipient".
Separator A blank, colored, or copied paper inserted between two copy
sets.
SMTP Simple Mail Transfer Protocol.
A communications protocol (an agreement governing the way
data is transmitted) commonly used for sending and receiving
e-mail.
Start Reservation In this guide, this refers to loading a document, selecting
features, and pressing the <Start> button immediately after
switching the power on. Once the machine is warmed up and
ready, it will automatically start copying.
Appendix

Status Display Code A code that indicates the machine status. When an error
occurs on the machine, a status display code appears on the
touch screen.

13 Store In this guide, it is referred to as scanning an image of a

document and saving the image on the machine.
Stored Programming By registering a series of operations, the machine executes
the operations with just one press of [Stored Programming] on
the touch screen.
Transmission Interval The period between transmissions.
Transparency Copy A feature that copies on transparency films or inserts a sheet
of blank or copied paper between transparency films.

358
 Glossary

Term Description
UNC UNC (Universal Naming Convention) is a way to specify a path
describing the location of a network resource, such as shared
folders, or shared printers, on a network, Microsoft Networks
(SMB).
The UNC syntax uses "\\" before the hostname, hostname and
resource name are delimited by "\".
If the hostname is "myhost", and if its host shared folder name
is "sharefolder", the UNC syntax is described as follows:
\\myhost\sharefolder

Appendix

13

359
 Index

Index

Symbols B

+ Add ................................................................. 158 Background Suppression .................................. 250

Batch Print ......................................................... 273
Numerics Book Copying ...................................................... 85
Book Faxing ....................................................... 170
10BASE-T / 100BASE-TX / 1000BASE-T connector Book Scanning .................................................. 254
............................................................................. 39 Booklet ................................................................. 98
10BASE-T / 100BASE-TX connector .................. 39 Booklet Creation .......................................... 98, 335
2 Sided Book Copying ........................................ 86 booklet output tray ............................................... 44
2 Sided Original - Side 2 ..................................... 91 booklet output tray button .................................... 44
2 Sided Printing ................................................. 335 booklet staple cartridges ...................................... 43
2 Sided Scanning ...................................... 165, 239 booklet tray .......................................................... 43
booklet unit .......................................................... 43
A bottom left cover .................................................. 39
breaker ................................................................ 47
<Access> indicator ............................................ 305 brightness dial ..................................................... 53
Add Me .............................................................. 222 Broadcast .......................................................... 193
adding a comment/a date/page numbers Broadcast Send ................................. 148, 158, 197
to copies ............................................................ 107 Browse ............................................................... 231
adding originals ................................................. 132 Build Job ............................................................ 127
adding sender name and phone number
to faxes ............................................................. 176 C
adding the sender’s address ............................. 222
Address Book .................................... 159, 218, 231 <C (Clear)> button ......................................... 51, 53
adjusting color balance ....................................... 83 Calculator % ........................................................ 71
adjusting contrast ........................................ 81, 250 calling a stored program .................................... 294
adjusting copy density/sharpness/saturation of calling a stored program for build Job ............... 295
images ................................................................ 80 Cancel ............................................................... 315
adjusting fax density ......................................... 164 CentreWare Internet Services ........... 214, 346, 349
adjusting scan density and image sharpness ... 250 changing the orientation of images ...................... 94
Index

adjusting the color tone ....................................... 83 Chapter Start ..................................................... 130

adjusting the copy density ................................... 78 Charge Print .............................................. 323, 336
adjusting the image position ............................... 91 checking completed jobs ................................... 317
Advanced Settings ............................................ 249 checking the finished output of the copy ........... 131
<All Services> button .................................... 51, 52 checking/selecting folder files ............................ 267
allowing remote machines to retrieve files from your circuit breaker ...................................................... 40
machine ............................................................ 190 <Clear All> button .......................................... 51, 53
Annotations ....................................................... 107 Color .................................................................... 77
attaching covers to copies ................................ 101 Color Balance ...................................................... 83
Auto Detect ............................................... 168, 255 Color Effects ........................................................ 82
Auto Receive ..................................................... 201 Color Scanning .................................................. 238
Color Shift ............................................................ 83

361
 Color Space .......................................................252 document output tray ........................................... 40
Combine Original Sets .......................................132 document stopper ................................................ 40
combining multiple pages into one sheet ...........181 DocuWorks ................................................ 241, 242
<CompactFlash Eject> button ...........................305 drum cartridge ..................................................... 41
CompactFlash slot .............................................305 duplex automatic document feeder ..................... 38
Compression Method .........................................242
<Confirmation> indicator ......................................40 E
confirming remote machine response prior to
transmission .......................................................191 EasyOperator .................................................... 214
confirming the fax job in Job Status ...................143 Edge Erase .................................................. 90, 257
Contrast .............................................................251 editing a recipient .............................................. 222
control panel ........................................................50 editing the Internet Fax mail contents ............... 179
Copies ..................................................................96 ejecting media ................................................... 306
<Copy> button ...............................................51, 52 E-mail ................................................................ 218
Copy Output .......................................................120 E-mail Printing ........................................... 336, 338
copying both sides of an ID card .......................126 Encryption ......................................................... 187
copying facing pages onto separate sheets ........85 <Energy Saver> button ................................. 50, 53
copying multiple pages onto one sheet .............104 Energy Saver mode ............................................. 48
Cover Page ........................................................177 enhancing gloss of the document ........................ 84
Covers ...............................................................101 enlarged copies ................................................... 68
creating a booklet ................................................98 Enter Output Size .............................................. 258
<Custom 2> button ........................................51, 52 entering an address ........................................... 221
<Custom 3> button ........................................51, 52 entering specific symbols .................................. 163
entering text ......................................................... 55
D entering the e-mail body ............................ 224, 236
entering/changing a stored program name ....... 292
DADF ...................................................................38 erasing edges and margin shadows in
de-curl button .......................................................44 the document ..................................................... 257
Delay Start .........................................................175 erasing edges and margin shadows of
Delayed Print .............................................322, 336 the document ....................................................... 90
Delete Outside/Delete Inside .............................134 erasing the background color of
deleting charge print jobs ...................................324 documents ................................................... 81, 250
deleting outside or inside of the selected area ..134 exit cover ............................................................. 43
Index

deleting private charge print jobs .......................326

deleting secure print jobs ...................................319 F
deleting stored documents .................................318
deleting stored programs ...................................292 F Code ............................................................... 183
density levels .....................................................250 Face Up/Down Output ....................................... 118
<Dial Pause> button ......................................51, 53 Facsimile Information Services ......... 188, 192, 204
Digital Signature ........................................187, 263 Fax .................................................................... 157
Direct Fax ..........................................................340 Fax/Internet Fax ................................................ 157
Direct Print .........................................................336 Fax/Internet Fax Options ................................... 172
document feeder ..................................58, 138, 208 File Format ................................................ 237, 241
document feeder tray ...........................................40 File Name .................................................. 261, 262
document glass ..............................38, 59, 139, 209 File Name Conflict ............................................. 262
document guides .................................................40 finisher tray .................................................... 43, 44

362
 Index

Folder ................................................................ 267 <Job Status> button ...................................... 50, 53

Folder Receive .................................................. 203 JPEG ................................................................. 242
Folding .............................................................. 119
Forced 4800 bps ............................................... 174 L
From .................................................................. 223
front cover ..................................................... 39, 43 Layout Adjustment ............................... 85, 168, 253
fuser .................................................................... 41 left cover ........................................................ 40, 45
lever ..................................................................... 41
G license ................................................................. 29
Lighten/Darken ...................................... 78, 81, 164
G3 ..................................................................... 174 loading documents ............................................ 208
General Scan Features ..................................... 238 local terminal information ................................... 162
Gloss Level ......................................................... 84 locking casters ..................................................... 39
<Log In/Out> button ....................................... 50, 53
H Login Name ....................................................... 263
Low Power Mode ................................................. 48
handling error terminations ............................... 331 lower-right cover .................................................. 40
Hidden Text ....................................................... 117
M
I
machine components .......................................... 38
ID Card Copying ............................................... 126 <Machine Status> button ............................... 50, 53
iFax transmission .............................................. 149 making 2-sided copies of facing pages ............... 86
Image Enhancement ................................... 81, 250 making enlarged copies spread over multiple
Image Options ............................................. 80, 250 sheets ................................................................ 105
Image Rotation .................................................... 94 making enlarged/reduced copies ......................... 68
Image Shift .......................................................... 91 making multiple copies on a single sheet .......... 120
importing scanned data ..................................... 342 making multiple copies on one sheet ................ 106
Independent X - Y% ............................................ 70 making reversed copies of images ...................... 95
Index Print ......................................................... 311 managing documents security ........................... 116
inserting blank sheets between transparencies 103 Manual Receive ................................................. 201
inserting media .................................................. 306 Manual Send ..................................................... 191
Internet Fax ....................................................... 157 Media Print ........................................................ 302
Index

Internet Fax Message ....................................... 179 Media Print - Photos .................................. 302, 309
Internet Fax Profile ............................................ 186 Media Print - Text ...................................... 302, 310
Internet Fax Subject .......................................... 179 Media Print Kit ................................................... 302
<Interrupt> button ......................................... 51, 53 Message .................................................... 224, 236
<Interrupt> indicator ...................................... 51, 53 Meta Data .......................................................... 264
Invert Image ........................................................ 95 Middle size color UI ............................................. 38
Mirror Image/Negative Image .............................. 95
J Mixed Sized Originals .......................... 89, 169, 255
MRC High Compression .................................... 243
Job Assembly .................................................... 127 Multiple-Up ........................................ 104, 181, 335
Job Flow Sheets ............................................... 282
<Job in Memory> indicator ............................ 50, 53
Job Status ......................................................... 314

363
 N Priority Send ...................................................... 175
Private Charge Print .................................. 325, 336
Network Scan Driver ..........................................344 processing documents scanned with different
Network Scanning ..............................................228 settings as one job ............................................ 127
New Recipient ....................................................221 Promote Job ...................................................... 315
non-standard size document ...............................88 Proportional % ............................................. 70, 258
Non-target Area Color ..........................................77 Public Folder ..................................................... 327
numeric keypad .............................................51, 53 punch scrap container ................................... 43, 44
Punching ........................................................... 122
O
Q
One touch buttons .............................................161
On-hook .............................................................191 Quality/File Size ................................................ 259
<Online> indicator ..........................................50, 53
Original Orientation 89, 91, 92, 95, 97, 105, 107, 122 R
Original Size ........................................88, 168, 255
Original Type .......................................79, 166, 240 Read Receipts ................................................... 260
Originals ...............................................................96 receiver .............................................................. 191
Output Color ........................................................74 Recipient Print Sets ........................................... 180
Output Format ......................................................98 Recipient(s) ....................................................... 222
output tray ................................................40, 43, 44 Reduce/Enlarge ......................................... 171, 258
reduced copies .................................................... 68
P registering stored programs .............................. 290
Remote Folder ................................................... 181
Paper Supply .......................................................72 Remote Polling .................................................. 188
Password ...................................................233, 263 removing/confirming a recipient ........................ 164
PDF ............................................................241, 242 Repeat Image .................................................... 106
Photo .................................................................241 Reply To ............................................................ 261
Photo & Text ......................................................240 Resolution ................................................. 166, 253
Photographs ......................................................249 retrieving documents from remote machines .... 188
Poster ........................................................105, 335 <Review> button ........................................... 50, 53
power switch ........................................................38 right cover ............................................................ 44
preferentially printing pending jobs ....................330 RSA BSAFE ........................................................ 29
Index

Preset Repeat Image .........................................120

Print ...................................................................337 S
print driver ..........................................................337
printing control numbers on the background of Sample Job ....................................................... 131
copies ................................................................113 Sample Set ................................................ 320, 335
printing delayed print documents .......................323 Saturation ............................................................ 81
printing documents in a folder ............................272 saving the scanned data ................................... 214
printing multiple sets at the destination scan density ...................................................... 250
machine .............................................................180 Scan To ............................................................. 235
printing private charge print documents .............327 Scan to Folder ................................................... 226
printing sample set documents ..........................321 Scan to PC ........................................................ 230
printing secure print documents .........................320 scanning a color photograph ............................. 249
printing stored documents .................................318 scanning both sides of a document ................... 239

364
 Index

scanning different size documents specifying a destination PC using

simultaneously .................................... 89, 169, 255 the address book ............................................... 231
scanning facing pages on separate specifying a destination PC using the screen
sheets ....................................................... 170, 254 keyboard ............................................................ 232
Searchable Text ................................................ 243 specifying a destination using a one
Secure Print .............................................. 318, 335 touch button ....................................................... 161
Secure Watermark ............................................ 116 specifying a destination using
Segment Separators ......................................... 129 an address number ............................................ 160
selecting a communication mode ...................... 174 specifying a destination using the
selecting a file format for output data ........ 237, 241 address book ..................................................... 159
selecting a folder ............................................... 268 specifying a name for the file to be saved ......... 262
selecting a transfer protocol .............................. 230 specifying a name for the file to be sent ............ 261
selecting an image quality ................................... 82 specifying a reply address ................................. 261
selecting an output color ................................... 238 specifying a scan ratio ....................................... 171
selecting files .................................................... 307 specifying a scan size ........................................ 255
selecting iFax/Fax ............................................. 157 specifying a scanning ratio ................................ 258
selecting the color for copying ............................ 74 specifying a scanning resolution ........................ 253
selecting the document type ............... 79, 166, 240 specifying an e-mail address ............................. 218
selecting the paper for copying ........................... 72 specifying an image compression ratio
selecting/changing a job flow sheet .................. 284 when scanning ................................................... 259
Send from Folder .............................................. 266 specifying color space ....................................... 252
sending e-mail with a digital signature specifying destination using the
by S/MIME ........................................................ 263 keyboard screen ................................................ 162
Sending faxes to multiple recipients ................. 158 specifying destinations ...................................... 141
sending iFax encrypted by S/MIME .................. 187 Specifying face up or down ............................... 118
sending iFax with a digital signature specifying finishing options ................................ 120
by S/MIME ........................................................ 187 specifying Internet Fax profiles .......................... 186
sending in sections ........................................... 260 specifying read receipts ..................................... 260
Server ............................................................... 233 specifying Send Priority ..................................... 175
Server Fax ........................................................ 155 specifying Send Time ........................................ 175
setting the action to be taken for file name specifying the Internet Fax subject .................... 179
conflict ............................................................... 262 specifying the orientation of the
setting the printing options ................................ 309 loaded documents ............................................... 95
Index

setting the sender’s address ............................. 223 specifying the scan size for the document ........... 88
setting the subject ..................................... 224, 236 specifying the scan size for the original ............. 168
Shadow Suppression ........................................ 251 specifying the scanning resolution ..................... 166
Shared Name .................................................... 233 <Speed Dial> button ...................................... 51, 53
Sharpness ........................................................... 81 Speed Dialing .................................................... 160
sharpness ......................................................... 250 Split Send .......................................................... 260
Sideways Images .............................................. 240 Standard Size ............................................ 169, 255
Sleep Mode ......................................................... 48 staple cartridge .............................................. 43, 44
Source Color ....................................................... 76 staple cartridges for booklet ................................ 44
Specifying a Destination ................................... 232 staple scrap container ......................................... 44
specifying a destination PC by browsing your Stapling .............................................................. 121
network ............................................................. 231 <Start> button ................................................ 51, 53
Starting Rate ...................................................... 174

365
 <Stop> button ................................................51, 53 USB 2.0 interface connector ............................... 39
stopping the fax job ............................................145 User Name ........................................................ 233
Store & Send Link ..............................................235 using F Code transmission ................................ 183
Store for Polling .................................................190 using remote folder ............................................ 181
Store in Remote Folder ......................................336
Stored File Manager 3 ...............................214, 344 V
Subject ...............................................................224
suppressing the document background .............251 variable size ...................................................... 255

T W

Tab Margined Shift ............................................117 waste toner bottle ................................................ 40

Target Area Color ................................................76 waste toner bottle cover ...................................... 40
Text ....................................................................240 Watermark ................................................. 113, 335
TIFF ...................................................................242 Web Applications ............................................... 298
TIFF/JPEG Auto Select .....................................241
TIFF-F ................................................................186 X
TIFF-J ................................................................186
TIFF-S ................................................................186 XPS ................................................................... 242
toner cartridge ......................................................41
toner cover ...........................................................39
top cover ..............................................................40
touch screen ..................................................50, 52
Transfer Protocol ...............................................230
transfer unit ..........................................................41
Transmission Header Text .................................176
transmitting 2-sided originals .............................165
transmitting documents with a cover page ........177
Transparency Options .......................................103
Transparency Separators ..................................335
Tray 1 ...................................................................39
Tray 2 ...................................................................39
Tray 3 ...................................................................39
Index

Tray 4 ...................................................................39
Tray 5 (bypass) ....................................................39
Tray 5 (Bypass) top cover ....................................39
Tray 6 ...................................................................39
Tray 6 top cover ...................................................39
Tray 8 ...................................................................44
tri-fold output tray .................................................45
tri-fold output tray button ......................................45

Undelivered Faxes .............................................328

Upright Images ..................................................240

366
ApeosPort-III C7600/C6500/C5500, DocuCentre-III C7600/C6500/C5500
User Guide

ME4496E2-1 (Edition 1)
April 2009
Fuji Xerox Co., Ltd. Copyright © 2009 by Fuji Xerox Co., Ltd.