ANNEXURE A

CONSTRUCTION HEALTH AND SAFETY BASELINE

SPECIFICATION

PARYS DEPARTMENT OF CORRECTIONAL SERVICES –

UPGRADING AND ADDITIONAL ACCOMODATION

DETAILS

SUPERVISION BY THE CLIENT

DBSA – DEVELOPMENT BANK OF SOUTHERN AFRICA

SUPERVISION BY THE PRINCIPAL CONTRACTOR

TBA
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TABLE OF CONTENTS
1. INTRODUCTION
2. SCOPE OF HEALTH & SAFETY DOCUMENT
3. PURPOSE
4. DEFINITIONS
5. OCCUPATIONAL HEALTH & SAFETY MANAGEMENT
5.1 Organizational Structure of EHSMS Responsibilities
5.2 Communication & Liaison
6. INTERPRETATION
7. RESPONSIBILITIES
7.1 Client
7.2 Principal Contractor/Principal Contractor and Sub - Contractor
8. SITE SPECIFIC WORKS INFORMATION
9. HEALTH AND SAFETY FILE
10. OH&S GOALS AND OBJECTIVES AND ARRANGEMENTS FOR MONITORING AND
REVIEWING PERFORMANCE
11. IDENTIFICATION OF HAZARDS & DEVELOPMENT OF RISK ASSESSMENTS, STANDARD
WORKING PROCEDURES (SWP) & METHOD STATEMENTS
12. ARRANGEMENTS FOR MONITORING AND REVIEW
12.1 Periodical Audit by Client or its Agent;
12.2 Other Audits & Inspections by Client or Agent;
12.3 Incident Investigation and reporting;
12.4 Review;
12.5 Site Rules and other Restrictions;
12.6 Training;
12.7 Incident Investigation; and
12.8 SHE Representatives and SHE Committees.
13. PROJECT/SITE SPECIFIC REQUIREMENTS
14. OUTLINED DATA, REFERENCES & INFORMATION ON CERTAIN AND/OR SPESIFIC
OBLIGATORY REQUIREMENTS TO ENSURE COMPLIANCE
15. THE PRINCIPAL CONTRACTOR’S GENERAL DUTIES .
16. THE PRINCIPAL CONTRACTOR’S SPECIFIC DUTIES
17. THE PRINCIPAL CONTRACTOR’S SPECIFIC DUTIES REGARDING HAZARDOUS ACTIVITIES

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 18. GENERAL NOTES TO THE PRINCIPAL CONTRACTOR
19. HOUSE KEEPING
20. LOCKOUT SYSTEMS - ELECTRICAL
21. INCIDENT INVESTIGATION
22. GENERAL
23. IMPORTANT LISTS AND RECORDS TO BE KEPT

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1. INTRODUCTION

1.1. In terms of Construction Regulation 5(1) (b) of the Occupational Health and Safety Act, 1993 (Act
85 of 1993), DBSA – Development Bank of Southern Africa, as the Client and/or its Agent on its
behalf, shall be responsible to prepare Health & Safety Baseline Specifications for any intended
construction project and provide any Principal Contractor who is making a bid or appointed to
perform construction work for the Client and/or its Agent on its behalf with the same.

1.2. The Principal Contractor and contractors shall be responsible for the Health & Safety Policy for
the site in terms of Section 7 of the Act and in line with Construction Regulation 7 as well as the
Health and Safety Plan for the project.

1.3. This ‘Health and Safety Specifications’ document is governed by the “Occupational Health and
Safety Act, 1993 (Act No. 85 of 1993), hereinafter referred to as ‘The Act’. It should be noted that
no single Act or its set of Regulations be read in isolation. Furthermore, although the definition of
Health and Safety Specifications stipulates ‘a documented specification of all health and safety
requirements pertaining to associated works on a construction site, so as to ensure the health
and safety of persons’, it is required that the entire scope of the Labour Legislation, including the
Basic Conditions of Employment Act be considered as part of the legal compliance system. With
reference to this specification document this requirement is limited to all health, safety and
environmental issues pertaining to the site of the project as referred to here-in. Despite the
foregoing it is reiterated that environmental management shall receive due attention.

1.4. Prior to drafting the Health and Safety Plan, and in consideration of the information contained
here-in, the contractor shall set up a Risk Assessment Program to identify and determine the
scope and details of any risk associated with any hazard at the construction site, in order to
identify the steps needed to be taken to remove, reduce or control such hazard. This Risk
Assessment and the steps identified will be the basis or point of departure for the Health and
Safety Plan. The Health and Safety Plan shall include documented ‘Methods of Statement’ (see
definitions under Regulation 1 of Construction Regulations) detailing the key activities to be
performed in order to reduce as far as reasonably practicable, the hazards identified in the Risk
Assessment.

1.5. Every effort has been made to ensure that this specification document is accurate and adequate
in all respects. Should it however, contain any errors or omissions they may not be considered as
grounds for claims under the contract for additional reimbursement or extension of time, or relieve
the Principal Contractor and contractors from his responsibilities and accountability in respect of

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 the project to which this specification document pertains. Any such inaccuracies, inconsistencies
and/or inadequacies must immediately be brought to the attention of the Agent and/or Client.

2. SCOPE OF HEALTH AND SAFETY SPECIFICATION DOCUMENT

The Health and Safety Specifications pertaining to the Parys Department of Correctional
Services – Upgrading and Additional Accommodation.

These specifications are contained in the index and intend to specify the normal and specific
requirements of DBSA – Development Bank of Southern Africa pertaining to the health and
safety matters (including the environment) applicable to the project in question. These
Specifications should be read in conjunction with the OHS Act 85, 1993 and its Regulations with
specific reference to the Construction Regulations. This will also include any Safety Standards
which were or will be promulgated under the Act or incorporated into the Act and be in force or
come into force during the effective duration of the project. The stipulations in this specification,
as well as those contained in all other documentation pertaining to the project, including contract
documentation and technical specifications shall not be interpreted, in any way whatsoever, to
cancel or nullify any stipulation of the Act, Regulations and Safety Standards which are
promulgated under, or incorporated into the Act.

3. PURPOSE

The purpose of this specification document is to provide the TBA (and Contractors) with any
information other than the standard conditions pertaining to construction sites which might affect
the health and safety of persons at work and of persons in connection with the use of plant and
machinery. It further aims to protect persons other than its employees against any potential
hazards to their health and safety arising out of or in connection with the activities of persons at
work during the construction work for DBSA – Development Bank of Southern Africa.

3.1 To brief the Principal Contractor/Contractor on the significant health and safety requirements and
aspects of the project. This shall include the provision of the following information and
requirements namely:

a) safety considerations affecting the site of the project and its environment;
b) health and safety aspects of the associated structures and equipment;

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 c) required submissions on health and safety matters required from the Principal
Contractor (and Contractors);

d) and the Principal Contractor’s (and Sub - Contractors) health and safety plans.

3.2 To serve to ensure that the Principal Contractor (and Contractors) is fully aware of what is
expected from them with regards to the Occupational Health and Safety Act, 85 of 1993 and the
Regulations made there-under including the applicable safety standards, and in particular in
terms of Section 8 of the Act.

3.3 To inform the Principal Contractor that the Occupational Health and Safety Act, 85 of 1993 in its
entirety shall apply to the contract to which this specification document applies. The Construction
Regulations promulgated on 7 February 2014 and incorporated into the above Act by
Government Notice R 84, published in Government Gazette 37305 shall specifically apply to all
persons involved in the construction work pertaining to this project.

4. DEFINITIONS

“Purpose of the Act” –To provide for the health and safety of persons at work and the health
and safety of persons in connection with the use of plant and machinery; the protection of
persons other than persons at work against hazards to health and safety arising out of or in
connection with the activities of persons at work; to establish an advisory council for occupational
health and safety; and to provide for matters connected therewith.

"the Act" means the Occupational Health and Safety Act, 1993 (Act No. 85 of 1993);

“Agent” –means a competent person who acts as a representative for a client;

“Client” –means any person for whom construction work is performed;

"Construction manager" means a competent person responsible for the management of the
physical construction processes and the coordination, administration and management of
resources on a construction site;

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 "Construction site" means a work place where construction work is being performed;

"Construction supervisor" means a competent person responsible for supervising construction

activities on a construction site;

"Construction work" means any work in connection with -

(a) the construction, erection, alteration, renovation, repair, demolition or dismantling of or
addition to a building or any similar structure; or
(b) the construction, erection, maintenance, demolition or dismantling of any bridge, dam, canal,
road, railway, runway, sewer or water reticulation system; or the moving of earth, clearing of
land, the making of excavation, piling, or any similar civil engineering structure or type of
work;

“Contractor” –means an employer who performs construction work;

"Designer" means-
(a) a competent person who-
(i) prepares a design;
(ii) checks and approves a design;
(iii) arranges for a person at work under his or her control to prepare a design, including an
employee of that person where he or she is the employer; or
(iv) designs temporary work, including its components;
(b) an architect or engineer contributing to, or having overall responsibility for a design;
(c) a building services engineer designing details for fixed plant;
(d) a surveyor specifying articles or drawing up specifications;
(e) a contractor carrying out design work as part of a design and building project; or an
interior designer, shop-fitter or landscape architect;

"Excavation work" means the making of any man-made cavity, trench, pit or depression formed
by cutting, digging or scooping;

"Fall protection plan" means a documented plan, which includes and provides for—

(a) all risks relating to working from a fall risk position, considering the nature of work
undertaken;
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 (b) the procedures and methods to be applied in order to eliminate the risk of falling; and
(c) a rescue plan and procedures;

“Health and Safety File” –means a file, or other record containing the information in writing
required by the Construction Regulations;

“Health and Safety Plan” –means a site, activity or project specific documented plan in
accordance with the client’s health and safety specification;

“Health and Safety Specification” –means a site, activity or project specific document prepared
by the client pertaining to all health and safety requirements related to construction work;

“Method Statement” –means a document detailing the key activities to be performed in order to
reduce as reasonably as practicable the hazards identified in any risk assessment;

"Principal contractor" means an employer appointed by the client to perform construction work;

“Risk Assessment” –means a program to determine any risk associated with any hazard at a
construction site, in order to identify the steps needed to be taken to remove, reduce or control
such hazard.

"National Building Regulations" means the National Building Regulations made under the
National Building Regulations and Building Standards Act, 1977 (Act No. 103 of 1977), and
promulgated by Government Notice No. R. 2378 of 30 July 1990, as amended by Government
Notices No's R. 432 of 8 March 1991, R. 919 of 30 July 1999 and R. 547 of 30 May 2008;

"Structure" means—

(a) any building, steel or reinforced concrete structure (not being a building), railway line or siding,
bridge, waterworks, reservoir, pipe or pipeline, cable, sewer, sewage works, fixed vessels, road,
drainage works, earthworks, dam, wall, mast, tower, tower crane, bulk mixing plant, pylon,
surface and underground tanks, earth retaining structure or any structure designed to preserve or
alter any natural feature, and any other similar structure;
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 (b) any falsework, scaffold or other structure designed or used to provide support or means of
access during construction work; or
(c) any fixed plant in respect of construction work which includes installation, commissioning,
decommissioning or dismantling and where any construction work involves a risk of a person
falling;

5. OCCUPATIONAL HEALTH & SAFETY MANAGEMENT

5.1 Organizational Structure of EHSMS Responsibilities

All responsibilities fall under the legal requirement of legal appointment letters – each responsible
person must have an appointment letter.

ROLE RESPONSIBILITIES

Client The Client and/or its Agent shall ensure that the Principal Contractor, appointed in
terms of Construction Regulation 5(1) (k), implements and maintains the agreed
Client Agent and approved Health and Safety Plan. Failure on the part of the Client or Agent to
comply with this requirement will not relieve the Principal Contractor from any duties
under the Act and Regulations.

CEO – Principle The Chief Executive Officer of the Principal Contractor in terms of Section 16 (1)
Contractor of the OHS Act to ensure that the Employer (as defined in the Act) complies with the
Act. The pro forma Legal Compliance Audit may be used for this purpose by the
Principal Contractor or his/her appointed contractor.

Person responsible for All OHS Act (85 /1993), Section 16 (2) appointee/s as detailed in their respective
Health and Safety appointment forms shall regularly, in writing, report to management on health and
safety matters or deviations identified during routine or ad hoc inspections/ audits.
Section 16(2) All reports shall be made available to the principal Contractor to become part of
their site records (Health & Safety File).

Construction Manager The Construction Manager and Assistant Construction Supervisor/s appointed in
Or Assistant terms of Construction Regulation 8 shall regularly, in writing, report to their
managers on health and safety matters or deviations identified during inspections.
All reports shall be made available to the principal Contractor to become part of site
records (Health & Safety File).

SHE Representatives All Health and Safety Representatives (SHE-Reps) shall act and report as per
Section 18 of the OHS Act. She Representatives shall inspect and monitor activities
on a daily basis and report findings to the Client and Health and Safety manager
immediately. These safety representatives have the right to stop any unsafe work
or work due to unsafe conditions and report findings and reason immediately to
___________________________________ (Company Name) Management.

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Other Legal Appointees Further (Specific) Supervision Responsibilities for OH&S
Several appointments or designations of responsible and /or competent people in
specific areas of construction work are required by the OHS Act and Regulations.
The following competent appointments, where applicable, in terms of the
Construction Regulations are required to ensure compliance to the Act, Regulations
and Safety Standards.

LEGAL APPOINTMENTS AS REQUIRED IN THE CONSTRUCTION REGULATIONS

Construction
Item Appointment Responsible Person
Regulation
1. 5(1)(h) Principal contractor for each phase or project Client / Agent
2. 6 Designer Client / Agent
3. 7(1)(c)(v) Contractor Principal Contractor
4. 7(2)(c) Sub-Contractor Contractor
5. 8(1) Construction Manager Principal Contractor
6. 8(2) Assistant Construction Manager Principal Contractor
7. 8(6) Construction Safety Officer Principal Contractor &
Contractor
8. 8(7) Construction Supervisor Construction Manager
9. 8(8) Assistant Construction Supervisor Principal Contractor &
Contractor
10. 9(1) Person to carry out risk assessment Principal Contractor &
Contractor
11. 9(4) Trainer/Instructor Principal Contractor &
Contractor
12. 10(1)(a) Fall protection officer Principal Contractor &
Contractor
13. 11(2) Competent structure inspector Owner
14. 6(2) & 12(1) Temporary Works Designer Principal Contractor &
Contractor
15. 12(2) Temporary Works Supervisor Principal Contractor &
Contractor
16. 13(1)(a) Excavation supervisor Principal Contractor &
Contractor
17. 13(2)(b)(ii)(bb) Professional engineer or technologist Principal Contractor &
Contractor
18. 13(2)(k) Explosives expert Principal Contractor &
Contractor
19. 14(1) Supervisor demolition work Principal Contractor &
Contractor
20. 14(2) + (3) Demolition expert Principal Contractor &
Contractor
21. 14(11) Explosives expert Principal Contractor &
Contractor
22. 16(1) Scaffold supervisor Principal Contractor &
Contractor
23. 17(1) Suspended platform supervisor Principal Contractor &
Contractor
24. 17(2)(c) Compliance plan developer Principal Contractor &
Contractor
25. 17(8)(c) Suspended platform expert Principal Contractor &
Contractor

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 26. 17(13) Outrigger expert Principal Contractor &
Contractor
27. 19(8)(a) Material hoist inspector Principal Contractor &
Contractor
28. 18(1)(a) Rope access supervisor Principal Contractor &
Contractor
29. 20(1) Bulk mixing plant supervisor Principal Contractor &
Contractor
30. 20(2) Bulk mixing plant operator Principal Contractor &
Contractor
31. 21(2)(b) Explosive actuated fastening device expert Principal Contractor &
Contractor
32. 21(2) (g) (i) Explosive actuated fastening device controller Principal Contractor &
Contractor
33. 22(a) Tower crane supervisor Principal Contractor &
Contractor
34. 22(e) Tower crane operator Principal Contractor &
Contractor
35. 23(1)(d)(i) Construction vehicle and mobile plant operator Principal Contractor &
Contractor
36. 23(1)(k) Construction vehicle and mobile plant inspector Principal Contractor &
Contractor
37. 24(d) Temporary electrical installations inspector Principal Contractor &
Contractor
38. 24 (e) Temporary electrical installations controller Principal Contractor &
Contractor
39. 28 (a) Stacking and storage supervisor Principal Contractor &
Contractor
40. 29 (h) Fire equipment inspector Principal Contractor &
Contractor

This list may be used as a reference or tool to determine which components of the Act and
Regulations would be applicable. This list shall not be assumed to be exclusive or
comprehensive.

5.2 Communication & Liaison

5.2.1 Communication between the Employer, the Principal Contractor, Contractors, Project
manager, Architect and other concerned parties shall take place in the SHE Committee or
Project meeting;
5.2.2 In addition to the above, communication may be directed to the Client or Client Agent, in
writing, as and when the need arises;
5.2.3 The workforce may consult on Health and Safety matters with their Supervisor or She
Representative;
5.2.4 The Principal Contractor shall be responsible for the dissemination of all relevant Health
and Safety information to Contractors and other Contractors e.g. design changes agreed
with the Client and its Agent; instruction issued by the Client agent, exchange of

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 information between Contractors, the reporting of hazardous/dangerous
conditions/situations etc.

6. INTERPRETATION
6.1 The Occupational Health and Safety Act and all its Regulations, with the exception of the
Construction Regulations, distinguish between the roles, responsibilities and functions of
employers and employees respectively. It views consultants and contractors as employees of the
“owner” of a construction or operational project, the “owner” being regarded as the employer.
Only if formally agreed to by way of the written agreement in this regard between the “owner(s)”
and consultant and /or between the “owner(s)” and the contractor(s), will these assumptions be
relinquished in favour of the position agreed upon between the relevant parties;

6.2 In terms of the Construction Regulations the “owner”, in terms of its instructions, operates (has
to operate) in the role of client as per relevant definition;

6.3 The contractors working for the “client” are seen to be in two categories, i.e. the Principal
Contractor and Contractors. The Principal Contractor has to take full responsibility for the health
and safety on the site of the relevant project / contract. This includes monitoring health and safety
conditions and overseeing administrative measures required by the Construction Regulations
from all contractors on the project site;

6.4 Contractors are required to operate under the control (in terms of all health and safety measures
which are covered in the Construction Regulations) of the Principal Contractor. Where, for the
work the TBA will have to execute himself, practical health and safety measures are applicable,
he will also be subject to the relevant requirements with which Contractors have to comply. The
Principal Contractor will, however, not have to actually fulfill such requirements in respect of any
of the work / functions of any Contractors on the site for which he has been appointed as
Principal Contractor. However, he has to monitor / oversee such processes, ensuring that the
requirements are complied with and that the required appointments / evaluations / inspections /
assessments and tests are done and that the records are duly generated and kept as prescribed
in the Construction Regulations. This has to feature clearly in the Principal Contractor’s Health
and Safety Plan.

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7. RESPONSIBILITIES

7.1 In terms of Construction regulation 5 a Client must-

1 (a) prepare a baseline risk assessment for an intended construction work project;

(b) prepare a suitable, sufficiently documented and coherent site specific health and safety
specification for the intended construction work based on the baseline risk assessment
contemplated in paragraph (a);

(c) provide the designer with the health and safety specification contemplated in paragraph
(b);

(d) ensure that the designer takes the prepared health and safety specification into consideration
during the design stage;

(e) ensure that the designer carries out all responsibilities contemplated in regulation 6;

(f) include the health and safety specification in the tender documents;

(g) ensure that potential principal contractors submitting tenders have made adequate provision
for the cost of health and safety measures;

(h) ensure that the principal contractor to be appointed has the necessary competencies and
resources to carry out the construction work safely;

(i) take reasonable steps to ensure co-operation between all contractors appointed by the client
to enable each of those contractors to comply with these Regulations;

(j) ensure before any work commences on a site that every principal contractor is registered and
in good standing with the compensation fund or with a licensed compensation insurer as
contemplated in the Compensation for Occupational Injuries and Diseases Act, 1993 (Act No.
130 of 1993);

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 (k) appoint every principal contractor in writing for the project or part thereof on the construction
site;

(l) discuss and negotiate with the principal contractor the contents of the principal contractor's
health and safety plan contemplated in regulation 7(1), and must thereafter finally approve that
plan for implementation;

(m) ensure that a copy of the principal contractor's health and safety plan is available on request
to an employee, inspector or contractor;

(n) take reasonable steps to ensure that each contractor's health and safety plan contemplated in
regulation 7(1)(a) is implemented and maintained;

(o) ensure that periodic health and safety audits and document verification are conducted at
intervals mutually agreed upon between the principal contractor and any contractor, but at
least once every 30 days;

(p) ensure that a copy of the health and safety audit report contemplated in paragraph (o) is
provided to the principal contractor within seven days after the audit;

(q) stop any contractor from executing a construction activity which poses a threat to the health
and safety of persons which is not in accordance with the client's health and safety
specifications and the principal contractor's health and safety plan for the site;

(r) where changes are brought about to the design or construction work, make sufficient health
and safety information and appropriate resources available to the principal contractor to
execute the work safely; and

(s) ensure that the health and safety file contemplated in regulation 7(1)(b) is kept and maintained
by the principal contractor.

(2) Where a client requires additional work to be performed as a result of a design change or an
error in construction due to the actions of the client, the client must ensure that sufficient

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 safety information and appropriate additional resources are available to execute the required
work safely.

(3) Where a fatality or permanent disabling injury occurs on a construction site, the client must
ensure that the contractor provides the provincial director with a report contemplated in section
24 of the Act, in accordance with regulations 8 and 9 of the General Administrative
Regulations, 2013, and that the report includes the measures that the contractor intends to
implement to ensure a safe construction site as far as is reasonably practicable.

(4) Where more than one principal contractor is appointed as contemplated in sub-regulation (1)
(k), the client must take reasonable steps to ensure co-operation between all principal
contactors and contractors in order to ensure compliance with these Regulations.

(5) Where a construction work permit is required as contemplated in regulation 3(1), the client
must, without derogating from his or her health and safety responsibilities or liabilities, appoint
a competent person in writing as an agent to act as his or her representative, and where such
an appointment is made the duties that are imposed by these Regulations upon a client, apply
as far as reasonably practicable to the agent so appointed.

(6) Where notification of construction work is required as contemplated in regulation 4(1), the
client may, without derogating from his or her health and safety responsibilities or liabilities,
appoint a competent person in writing as an agent to act as his or her representative, and
where such an appointment is made the duties that are imposed by these Regulations upon a
client, apply as far as reasonably practicable to the agent so appointed: Provided that, where
the question arises as to whether an agent is necessary, the decision of an inspector is
decisive.

(7) An agent contemplated in sub-regulations (5) and (6) must—

(a) manage the health and safety on a construction project for the client; and

(b) be registered with a statutory body approved by the Chief Inspector as qualified to perform the
required functions;

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 (8) When the chief inspector has approved a statutory body as contemplated in subregulation
(7)(b), he or she must give notice of that approval in the Gazette.

7.2 Principal Contractor

a) The Principal Contractor shall accept the appointment under the terms and Conditions of
Contract. The Principal Contractor shall sign and agree to those terms and conditions and
shall, before commencing work, notify the Department of Labour of the intended construction
work in terms of Regulation 3 of the Construction Regulations. Annexure B of this
Specification contains a “Notification of Construction Work” form. The Principal Contractor
shall submit the notification in writing prior to commencement of work and inform the Client or
his Agent accordingly;

b) The Principal Contractor shall ensure that he is fully conversant with the requirements of this
Specification and all relevant health and safety legislation. This Specification is not intended
to supersede the Act nor the Construction Regulations or any part of either. Those sections
of the Act and the Construction Regulations which apply to the scope of work to be
performed by the Principal Contractor in terms of this contract (entirely or in part) will
continue to be legally required of the Principal Contractor to comply with. The Principal
Contractor will in no manner or means be absolved from the responsibility to comply with all
applicable sections of the Act, the Construction Regulations or any Regulations proclaimed
under the Act or which may perceivable be applicable to this contract;

c) (1) A principal contractor must further —

(a) provide and demonstrate to the client a suitable, sufficiently documented and coherent
site specific health and safety plan, based on the client's documented health and safety
specifications contemplated in regulation 5(1) (b), which plan must be applied from the
date of commencement of and for the duration of the construction work and which must
be reviewed and updated by the principal contractor as work progresses;

(b) open and keep on site a health and safety file, which must include all documentation
required in terms of the Act and these Regulations, which must be made available on
request to an inspector, the client, the client's agent or a contractor; and

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 (c) on appointing any other contractor, in order to ensure compliance with the provisions of
the Act—

(i) provide contractors who are tendering to perform construction work for the principal
contractor, with the relevant sections of the health and safety specifications
contemplated in regulation 5(1)(b) pertaining to the construction work which has to
be performed;

(ii) ensure that potential contractors submitting tenders have made sufficient provision
for health and safety measures during the construction process;

(iii) ensure that no contractor is appointed to perform construction work unless the
principal contractor is reasonably satisfied that the contractor that he or she intends
to appoint, has the necessary competencies and resources to perform the
construction work safely;

(iv) ensure prior to work commencing on the site that every contractor is registered and
in good standing with the compensation fund or with a licensed compensation
insurer as contemplated in the Compensation for Occupational Injuries and
Diseases Act, 1993;

(v) appoint each contractor in writing for the part of the project on the construction site;

(vi) take reasonable steps to ensure that each contractor's health and safety plan
contemplated in subregulation (2)(a) is implemented and maintained on the
construction site;

(vii) ensure that the periodic site audits and document verification are conducted at
intervals mutually agreed upon between the principal contractor and any contractor,
but at least once every 30 days;

(viii) stop any contractor from executing construction work which is not in accordance
with the client's health and safety specifications and the principal contractor's

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 health and safety plan for the site or which poses a threat to the health and safety of
persons;

(ix) where changes are brought about to the design and construction, make available
sufficient health and safety information and appropriate resources to the contractor
to execute the work safely; and
(x) discuss and negotiate with the contractor the contents of the health and safety
plan contemplated in subregulation (2)(a), and must thereafter finally approve that
plan for implementation;

(d) ensure that a copy of his or her health and safety plan contemplated in paragraph (a), as
well as the contractor's health and safety plan contemplated in subregulation (2)(a), is
available on request to an employee, an inspector, a contractor, the client or the client's
agent;

(e) hand over a consolidated health and safety file to the client upon completion of the
construction work and must, in addition to the documentation referred to in subregulation
(2)(b), include a record of all drawings, designs, materials used and other similar
information concerning the completed structure;

(f) in addition to the documentation required in the health and safety file in terms of
paragraph (c)(v) and subregulation (2)(b), include and make available a comprehensive
and updated list of all the contractors on site accountable to the principal contractor, the
agreements between the parties and the type of work being done; and

(g) ensure that all his or her employees have a valid medical certificate of fitness specific to
the construction work to be performed and issued by an occupational health practitioner
in the form of Annexure 3.

(2) A contractor must prior to performing any construction work—

(a) provide and demonstrate to the principal contractor a suitable and sufficiently documented
health and safety plan, based on the relevant sections of the client's health and safety
specification contemplated in regulation 5(1)(b) and provided by the principal contractor in
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Health and Safety Specification 18
 terms of subregulation (1)(a), which plan must be applied from the date of commencement
of and for the duration of the construction work and which must be reviewed and updated by
the contractor as work progresses;

(b) open and keep on site a health and safety file, which must include all documentation
required in terms of the Act and these Regulations, and which must be made available on
request to an inspector, the client, the client's agent or the principal contractor;

(c) before appointing another contractor to perform construction work be reasonably satisfied
that the contractor that he or she intends to appoint has the necessary competencies and
resources to perform the construction work safely;

(d) co-operate with the principal contractor as far as is necessary to enable each of them to
comply with the provisions of the Act; and

(e) as far as is reasonably practicable, promptly provide the principal contractor with any
information which might affect the health and safety of any person at work carrying out
construction work on the site, any person who might be affected by the work of such a
person at work, or which might justify a review of the health and safety plan.

(3) Where a contractor appoints another contractor to perform construction work, the duties
determined in subregulation (1)(b) to (g) that apply to the principal contractor apply to the
contractor as if he or she were the principal contractor.

(4) A principal contractor must take reasonable steps to ensure co-operation between all
contractors appointed by the principal contractor to enable each of those contractors to comply
with these Regulations.

(5) No contractor may allow or permit any employee or person to enter any site, unless that
employee or person has undergone health and safety induction training pertaining to the
hazards prevalent on the site at the time of entry.

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Health and Safety Specification 19
 (6) A contractor must ensure that all visitors to a construction site undergo health and safety
induction pertaining to the hazards prevalent on the site and must ensure that such visitors have
the necessary personal protective equipment.

(7) A contractor must at all times keep on his or her construction site records of the health and
safety induction training contemplated in subregulation (6) and such records must be made
available on request to an inspector, the client, the client's agent or the principal contractor;.

(8) A contractor must ensure that all his or her employees have a valid medical certificate of fitness
specific to the construction work to be performed and issued by an occupational health
practitioner in the form of Annexure 3.

8. SITE SPECIFIC WORKS INFORMATION

These specifications are applicable to the specific scope of work pertaining to Parys Department
of Correctional Services – Upgrading and Additional Accommodation as detailed in the
tender documents.

8.1 Employer’s Objectives

The Employer’s objectives are to deliver public infrastructure using labour-intensive methods where
possible as required by the Expanded Public Works Programme to provide temporary employment
opportunities to local unemployed people and to provide training or skills development to these locally
employed workers.

8.2 Overview of the works

The National Department of Public Works (NDPW) has an objective to provide sustainable public
infrastructure that meets the demands, improve accessibility and improve the quality of life.

8.3 Extent of the works

The Works to be carried out by the Contractor under this Contract comprise mainly the following:

8.4 Extent of the Works

In general the works comprise the construction of a new prison complex complete consisting of various
loose standing single storey buildings all interlinked with a central corridor as well as alterations, repairs
and renovations to the existing building at the premises of the Department of Correctional Services,
Parys including relevant electrical and mechanical services, complete security installation and site

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Health and Safety Specification 20
 works, roads and paving, and fencing, comprising, inter alia, cutting and filling to rectify levels, aprons
around buildings, walkways and pavings, etc.
The existing building is mainly a block work brick structure on foundations with concrete floors, sheet
metal roofing on timber trusses, external face block work and/or plaster and paint to walls, and internal
finishes comprising plaster and paint to walls, nailed-up board ceilings and various floor finishes, and
electrical work. Windows are mainly of steel.
The new structures are fourteen new blocks, all single storey consisting mainly of steel frames with brick
infill on concrete raft foundations reinforced concrete slabs, sheet iron roofing on steel/timber trusses,
external face brick dado and plaster and paint frieze, and internal finishes consisting of plaster and paint
to walls with some face brick dado’s, nailed up and/or suspended or sheet iron ceilings and various floor
finishes. All window frames are of steel and/or aluminium. All of the proposed building works to the
existing block will be executed externally and internally during the second phase when the building is
partially vacated.

8.5 Order of the Works

The specific order in which the various sections (parts, phases) of the contract are to be executed, shall
be in accordance with the guidelines indicated on the Phasing Program below and shall be finally
determined at the handing over of the sites.

PROPOSED PHASING:
SECTION START FINISH
1 Construction of new buildings Month 1 End of month 24
Alterations and renovation of existing
2 Month 25 End of month 36
building

8.6 Buildings Occupied

All of the proposed building works to existing premises will be executed externally to and internally within
existing premises partially vacated by inhabitants.

8.7 Access

The sites are easily accessible but the site is situated in a security area and all requirements are to be
met in respect of viewing the site, commencement of work, entrance permits, security check of
personnel, prohibition on taking of photographs, etc.

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Health and Safety Specification 21
 Care must be taken to avoid damage to adjacent buildings.

8.8 Services
Before any work commences, the Contractor shall contact all private owners or public authorities
controlling services so that they may, either protect, move or relocate any service as required, or confirm
that all such work has been completed.
Payment will not be made for any inconvenience caused to the Contractor in regard to any services
crossing the site or any authority working on or relocating any such services, nor will any delays caused
by such work or relocation be accepted as a basis for claiming an extension of time for completing the
works.

All known existing services and those services which require relocation and protection, are shown on
the services plans. The Contractor's attention is drawn to the fact that such services information is based
on information supplied by others, and the accuracy and completeness of this information has not been
confirmed. The Contractor will therefore be required to proceed with extreme caution in order to avoid
damage to existing services. Before commencing any work in the vicinity of services, the Contractor
shall contact the relevant service authorities for assistance in locating the exact position of the services
and where necessary the Contractor shall accurately locate the services by careful hand excavation.
In general, the Engineer may call upon the Contractor to re-excavate trenches previously dug and
backfilled by others where in the opinion of the Engineer such work is necessary to ensure the stability
of any other works over such trenches. This in no way relieves the Contractor of his responsibilities in
terms of the works.

8.9 Accommodation of Traffic

The Contractor is to liaise with the Ngawathe Local Municipality (for municipal roads) with regards to
any temporary road closures as required during this contract.
Accommodation of traffic during construction shall be undertaken to the requirements and details
provided by the Engineer.

8.10 Coordination with other Contractors

Other contractors, who are engaged in the construction of similar works, could be working within the
sites of the Contractor. The Contractor will be required to provide all necessary assistance to them, and
to liaise with them in respect of their programme in order to avoid any delays to either contract. See
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Health and Safety Specification 22
 clause 5.6.6 of the Contract Data.

8.11 Setting out of Works

Whilst surveys have been carried out of the site, and the designs based on such surveys, it is the
responsibility of the Contractor to recheck all the benchmarks and protect the benchmarks from damage
at the start of the contract. It is the Contractor’s responsibility to set out the Works and any discrepancies
in the design or setting out shall be identified and brought to the attention of the Engineer promptly so
they can be corrected before any abortive expenditure is incurred.

8.12 Location of the Works

The Works to be constructed are located in the area of jurisdiction of the Ngwathe Local
Municipality. Refer to C4 - Site information for locality map.

FREE STATE CONSTRUCTION OF NEW PRISON COMPLEX

DEPARTMENT OF Physical Address: Coenie Steyl Street Parys 9585,

CORRECTIONAL
LATITUDE: -26.900463 LONGITUDE: 27.467576
SERVICES PARYS –
UPGRADING AND The site is accessible via Coenie Steyl and Paulsen streets
ADDITIONAL
ACCOMMODATION

8.13 Existing Buildings Occupied

As the Works form part of the existing Prison Complex, the Contractor will be required to carry
out all temporary works, to accommodate the existing prison activities whilst busy with
construction.

8.14 Other
If at any time after commencement of the project changes are brought about to the design or
construction, sufficient health and safety information and appropriate resources are to be made
available to the Principal Contractor to execute the work safely. TBA –shall for the duration of
the project make available a Registered Construction Health and Safety Officer and SHE
Representatives on a daily basis to inspect the workplace.

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Health and Safety Specification 23
 As stipulated in Construction Regulation 7(1) (c) (ii) all potential contractors submitting tenders must
make provision for the cost of health and safety measures during the construction process. When
submitting a tender the Principal Contractor shall therefore, make provision for the cost of Health
and Safety measures in terms of their documented Health and Safety Plan and DBSA –
Development Bank of Southern Africa Health and Safety Baseline Specifications. The cost shall
be clearly specified, quantified separate BOQ within the tender document under a section for health
and safety.
The Health and Safety Plan is therefore to be included with the Tender documents when Tenders are invited
for the Project.

9. HEALTH AND SAFETY FILE

The Principal Contractor must, in terms of Construction Regulation 7(2) (b), keep a Health & Safety
File on site at all times that must include all documentation required in terms of the Act and
Regulations and must also include a list of all Contractors on site that are accountable to the
Principal Contractor and the agreements between the parties and details of work being done. A
more detailed list of documents and other legal requirements that must be kept in the Health and
Safety File is attached as an addendum to this document.

IMPORTANT:
The Health and Safety File will remain the property of the Client and/or its Agent on its behalf
throughout the period of the project and shall be consolidated and handed over to the Client and/or
its Agent on its behalf at the time of completion of the project.

10. OH&S GOALS AND OBJECTIVES AND ARRANGEMENTS FOR MONITORING AND
REVIEWING OH&S PERFORMANCE
The Principal Contractor is required to maintain an acceptable disabling incident frequency rate
(DIFR) and report monthly on their performance to the Client or its Agent.

11. IDENTIFICATION OF HAZARDS AND DEVELOPMENT OF RISK ASSESSMENTS, STANDARD

WORKING PROCEDURES (SWP) AND METHOD STATEMENTS
The Principal Contractor is required to perform risk assessments, compile Standard Working
Procedures (SWP) and Method Statements for each activity executed in the contract or project (see
4. below “Project/Site Specific Requirements”).

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Health and Safety Specification 24
 The identification of hazards is over and above the hazards identification program and those
hazards identified during the drafting of the Health and Safety Plan.

12. ARRANGEMENTS FOR MONITORING AND REVIEW

12.1 Periodical Audit by Principal Contractor/ Client or its Agent.

The Client and/or its Agent on its behalf will be conducting Periodic Audits at times agreed
with the Principal Contractor to comply with Construction Regulation 7(1) (c) (vii) to ensure
that the principal Contractor has implemented, is adhering to and is maintaining the agreed
and approved OH&S Plan (audits must be done at least once every 30 days).

12.2 Other audits and inspections by client or agent.

The Client or its Agent reserves the right to conduct any ad hoc audits and inspections as it
deems necessary.
A representative of the Principal Contractor and the relevant Health and Safety
Representative(s) (SHE-Reps) must accompany the Client and/or its Agent on all Audits and
Inspections and may conduct their own audit/inspection simultaneously. Each party will,
however, take responsibility for the results of his/her own audit/inspection results. The Client
or its Agent may request a copy of the Principle Contractor SHE Committee meeting
minutes, reflecting possible recommendations made by that committee to the employer for
reference purposes.

12.3 Incident Investigation and Reporting

12.3.1 The Principal Contractor shall report all incidents where an employee is injured on
duty to the extent that he/she:
 Dies;
 becomes unconscious;
 loses a limb or part of a limb;
 is injured or becomes ill to such a degree that he/she is likely either to die or to
suffer a permanent physical defect or likely to be unable for a period of at least
14 days either to work or continue with the activity for which he/she was usually
employed.
or where:
 a major incident occurred;

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Health and Safety Specification 25
  the health or safety of any person was endangered (this could be a near miss);
 where a dangerous substance was spilled;
 the uncontrolled release of any substance under pressure took place;
 machinery or any part of machinery fractured or failed resulting in flying, falling
or uncontrolled moving objects;
 machinery ran out of control.

to the Provincial Director of the Department of Labour within seven days and at the
same time to the Client or its Agent.

Refer in this regard to Section 24 of the Act, Construction Regulation 5(3) & General
Administrative Regulation 8.

12.3.2 The Principal Contractor is required to provide the Client and/or its Agent on its
behalf with copies of all statutory reports required in terms of the Act and the
Regulations;
12.3.3 The Principal Contractor is required to provide the Client and/or its Agent on its
behalf with a monthly “SHE Risk Management Report”;
12.3.4 The Principal Contractor is required to provide a.s.a.p. the Client and/or its Agent
on its behalf with copies of all internal and external accident/incident investigation
reports including the reports contemplated in clause 12.7, 12.8.2, 15, 16, 17, 21
and 22 below. As soon as the occurrence of any accident/incident of whatever
nature comes to the notice of the Principal Contractor, it shall be reported
immediately to any of the following:
 Project Manager / Client / Agent; and
 Health and Safety Manager.

12.4 Review

 The Principal Contractor is to review the Hazard Identification, Risk Assessments and
Standard Work Processes at each Construction Planning and Progress Report
meeting as the construction work develops and progresses. Each time changes are
made to the designs, plans and construction methods and processes. These items
must be reviewed;

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Health and Safety Specification 26
  The Principal Contractor must provide the Client and/or its Agent on its behalf, other
Contractors and all other concerned parties with copies of any changes, alterations or
amendments as contemplated in the above paragraph.

12.5 Site Rules and other Restrictions

12.5.1 Site OH&S Rules

The Principal Contractor must develop a set of site-specific Health and Safety
Rules that will be applied to regulate the Health and Safety Plan and associated
aspects of the construction project.
When required for a site by law, visitors and non-employees upon entering the site
shall be issued with the proper Personal Protective Equipment (PPE) as and when
necessary.

12.5.2 Security Arrangements

 The Principal Contractor must establish site access rules and implement and
maintain these throughout the construction period. Access control must
include the rule that non-employees shall at all times be provided with fulltime
supervision while on site;

 Additional Access Rules may be imposed by the Project Manager or Client

Agent in the interest of the safety of TBA employees, visitors and customers;

 The Principal Contractor must develop a set of Security rules and procedures
for their allocated site and maintain these throughout the construction period.
These security rules must be submitted to the Client for approval. Additional
security measures or rules may be specified for risk minimisation purposes;

 If not already tasked to the H&S Officer appointed in terms of Construction

Regulation 8(6), the Principal Contractor must appoint a competent
Emergency Controller who must develop contingency plans for any emergency
that may arise on site as indicated by the risk assessments. These must
include a monthly practice/testing programme for the plans e.g. January:
trench collapse, February: flooding etc. and practiced/tested with all persons
on site at the time, participating.

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 12.6 Training

The contents and syllabi of all training required by the Act and Regulations including any
other related or relevant training as required must be included in the Principal Contractor’s
Health and Safety Plan and Health and Safety File.

12.6.1 General Induction Training

All employees of the Principal and other Contractors must be in possession of
proof of General Induction training.

12.6.2 Site Specific Induction Training

All employees of the Principal and other Contractors must be in possession of
Site Specific Occupational Health and Safety Induction or other qualifying
training.

12.6.3 Other Training

 All operators, drivers and users of construction vehicles, mobile plant and
other equipment must be in possession of valid licenses and proof of
training;
 All employees performing jobs requiring specific training in terms of the OHS
Act 85, 1993 and Regulations must submit proof of such training;
 Occupational Health and Safety Training Requirements: (as required by the
Construction Regulations and as indicated by the Health and Safety
Specification Document & the Risk Assessment/s and recommendations by
the Health and Safety Committee):
 General Induction (Section 8 of the Act & CR 7(5));
 Site/Job Specific Induction (also visitors) (Sections 8 & 9 of the Act & CR
7(5)&(6));
 Site/Project Manager;
 Construction Supervisor;
 OH&S Representatives (Section 18 (3) of the Act);
 Training of the Appointees indicated in 12.6.1 & 12.6.2 above;
 Operation of Cranes (Driven Machinery Regulations 18 (11);

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Health and Safety Specification 28
  Operators & Drivers of Construction Vehicles & Mobile Plant (Construction
Regulation 23);
 Basic Fire Prevention & Protection (Environmental Regulations 9 and
Construction Regulation 29);
 As a minimum basic First Aid to be upgraded when necessary (General
Safety Regulations 3);
 Storekeeping Methods & Safe Stacking (Construction Regulation 28);
 Emergency, Security and Fire Coordinator.

12.7 Incident Investigation

The Principal Contractor is responsible to oversee the investigation of all incidents. This
will include first aid, medical treatment by a doctor and hospital or clinic cases. (General
Administrative Regulation 9).

All incidents must be recorded in the Accident/Incident Register. (General Administrative

Regulation 9).

The Principal Contractor is responsible for the investigation of all incidents as described in
Section 24 (1) (b) & (c) of the Act and keeping a record of the results of such
investigations including the corrective action to prevent similar incidents in future.

The Principal Contractor is responsible for the investigation of all road traffic accidents
relating to the construction site and keeping a record of the results of such investigations
including the steps taken to prevent similar accidents in future.

Notwithstanding the requirements of Section 24 of the Act, All incidents shall be

investigated and reported on in writing, irrespective of whether such incident gave rise to
injury or damage.

12.8 SHE Representatives and SHE Committees

12.8.1 Designation of SHE Representatives

 Where the Principal Contractor employs more than 20 persons (including the
employees of the Contractors) he has to appoint a minimum of one SHE

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Health and Safety Specification 29
 Representatives, then he must appoint one for every 50 employees or part
thereof. (OHS Act85, 1993 - Section 17 and GAR 6; 7.);
 These SHE Representatives shall be designated in writing.

12.8.2 Duties and Functions of the H&S Representatives (This is based on the
Construction norms and is not an exhaustive list)
 The Principal Contractor must ensure that the designated SHE
Representatives conduct a formal weekly inspection of their respective areas
of responsibility using a checklist. All findings must be reported to the
Principal Contractor. The reports shall be submitted to the Health and Safety
Committee for action. Record shall be kept in the form of minutes;
 SHE Representatives must take part in incident investigations;
 SHE Representatives shall be members of at least one SHE Committee and
attend all the SHE Committee meetings.

12.8.3 Establishment of H&S Committee(s)

The Principal Contractor must establish H&S Committees consisting of
designated H&S Representatives together with a number of Employers
Representatives appointed as per Section 19(3) that are not allowed to exceed
the number of H&S Representatives on the committee. The persons nominated
by the employer on an H&S Committee must be designated in writing for such
period as may be determined by him. The H&S Committee shall co-opt advisory
(temporary) members (who are not allowed to vote on issues discussed) and
determine the procedures of the meetings including the chairmanship.

Legally, the H&S Committee must meet minimum every 3 months but it is
advised that they meet at least once a month and consider, at least, the following
Agenda for the first meeting. Thereafter the H&S Committee shall determine its
own procedures as per the previous paragraph.

Agenda:
1) Opening and determining of chairmanship (only when necessary);
2) Facilities and Hygiene;
3) Housekeeping ;

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 4) Incidents and incident investigation; and
5) Inspection checklists and Registers:
a H&S Rep. Inspections;
b. Matters of First Aid;
c. Scaffolding;
d. Ladders;
e. Excavations;
f. Portable Electric Equipment;
g. Fire Equipment;
h. Explosive Power Tools;
i. Power Hand tools;
j. Incident Investigation reports;
k. Pressure Equipment and vessels under pressure;
l. Personal Protective Equipment.
6) Safety Statistics;
7) Health and Safety Awareness / Training / Posters and Symbolic signs;
8) First Aiders and First Aid equipment;
9) Demarcation of work- /hazardous-/safe areas/walkways;
10) Safety Suggestions;
11) Environmental Management;
12) General;
13) Date of Next Meeting; and
14) Closing.

13. PROJECT/SITE SPECIFIC REQUIREMENTS

The following is a list of specific activities and considerations that have been identified for the
project and site and for which Risk Assessments, Standard Working Procedures (SWP),
management and control measures and Method Statements (where necessary) have to be
developed by TBA to ensure legal compliance to legislation:

Description of the site and scope of works (CR5 (1) (b);

Scope of works;
The Principal Contractor must display a site lay-out drawing to indicate at least the
following (Not exclusive):
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Health and Safety Specification 31
  PC site office, access and egress arrangements inclusive of delivery arrangements,
employee facilities and highlighted “No-Go” areas;
 Emergency assembly points.

Other

 Project title sheet;

 A depiction of total people on site daily;
 A list of Sub-contractors active on site with contact details;
 Plant and material listings;
 Emergency contact numbers;
 SHE files to note where all drawings, plans and permits are stored for all the
disciplines involved in the construction phase of the project;
 Chemical inventory with MSDS references;
 First aid box and first aid arrangements;
 Fire extinguisher(s);
 Employee shaded eating area;
 Communication board.

Task Activities undertaken in the execution of the above mentioned work packages,
and must be addressed in the safety plan of the contractor.
 Installation and Maintenance of Temporary Construction Electrical Supply, Lighting and
Equipment;
 Adjacent properties and surrounding building exposures;
 Boundaries and Access control/Public Liability Exposures;
 Protection against dehydration and heat exhaustion;
 Protection from the elements;
 Protection from Overhead Power Lines;
 As discovered from any inspections and audits conducted by the Client and /or its
agent on its behalf or by the Principal Contractor or any other Contractor on site;
As discovered from any accident/incident investigation.
13.1 The following are in particular requirements depending on scope of works and will
form a basis for compliance audits.
1. Administrative and Legal Requirements;
2. Education, Training & Promotion;
3. Public Safety and Emergency Preparedness;
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 4. Personal Protective Equipment;
5. Housekeeping;
6. Scaffolding, Formwork & Support work;
7. Ladders;
8. Electrical Safeguarding;
9. Emergency Procedures /Fire Prevention and Protection;
10. Excavations and Demolition;
11. Tools;
12. Cranes and other driven machinery;
13. Personnel and Material Hoists;
14. Transport and Materials Handling;
15. Site Plant and Machinery;
16. Stacking and Storage Site/ Yards/ Site Workshops Specifics;
17. Health and Hygiene; and
18. Facilities.

14. OUTLINED DATA, REFERENCES AND INFORMATION ON CERTAIN AND/OR SPECIFIC

OBLIGATORY REQUIREMENTS TO ENSURE COMPLIANCE

Administrative & Legal Requirements

OHS Act Section/ Subject Requirements
Regulation
Construction Regulations Application for Department of Labour must be notified by the client and by
3&4 construction work permit the contractor.
Notice of carrying out Copy of Notice available on Site.
Construction work Work permit to be displayed at the entrance if required.
General Admin Copy of OH&S Act (Act 85 Updated copy of Act & Regulations available on site.
Regulations 4 of 1993) Readily available for perusal by employees.
COID Act Registration with Written proof of registration/Letter of good standing available
Section 80 Compensation Insurer on Site
Construction Regulations SHE Specification and SHE Spec received from Client and/or its Agent
5(1) Program SHE Program developed and updated.
Section 8(2)(d) of the OHS Hazard Identification & Identifications of hazards/Recorded
Act and Risk Assessment Risk Assessment and – Plan drawn up/Updated
Regulations 5(1) & 7 of the Risk Assessment Plan available on Site
Construction. Employees/Contractors informed/trained

Section 16(2) Assigned duties Responsibility of complying with the OH&S Act assigned to
(Managers) other person/s by CEO.
Construction Regulations Designation of Person Competent person appointed in writing as
8(1) Responsible on Site Construction Manager with job description
Construction Regulations Designation of Assistant Competent person appointed in writing as
8(2) for above Assistant Construction Manager with job description

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Health and Safety Specification 33
 Section 17 & 18 Designation of SHE More than 20 employees - one H&S Representative, one
General Administrative Representatives additional H&S Rep. for each 50 employees or part thereof.
Regulations 6 & 7 Designation in writing, period and area of responsibility
specified in terms of GAR 6 & 7
Meaningful H&S Rep. reports.
Reports actioned by Management.
Section 19 & 20 Health & Safety SHE Committee/s established.
General Administrative Committee/s All SHE Reps shall be members of SHE Committees
Regulations 5 Additional members are appointed in writing.
Meetings held monthly, Minutes kept.
Actioned by Management.
Section 37(1) & (2) Agreement with Written agreement with Contractors
Mandatories/ List of Contractors displayed.
Contractors Proof of Registration with Compensation Insurer/Letter of
Good Standing (COID)
Construction Manager designated
Written arrangements regarding SHE Reps and Committee
(OHSA Section 17,18)
Written arrangements for First Aid (COID)
Section 24 & Reporting of Incidents Incident Reporting Procedure displayed.
General Admin. (Dept. of Labour) All incidents in terms of Sect. 24 reported to the Provincial
Regulation 8, Director, Department of Labour, within 3 days. (Annexure
Construction Regulations 1?)(WCL 1 or 2) and to the Client and/or its Agent on its
5(3) & COID Act Sect.38, behalf
39 & 41 Cases of Occupational Disease Reported
Copies of Reports available on Site
Record of First Aid injuries kept
General Admin. Investigation and All injuries which resulted in the person receiving medical
Regulations 9 Recording of Incidents treatment other than first aid, recorded and investigated by
investigator designated in writing.
Copies of Reports (Annexure 1) available on Site
Tabled at H&S Committee meeting
Action taken by Site Management.
Construction Regulations Fall Prevention & Competent person appointed to draw up and supervise the
10 Protection Fall Protection Plan
Proof of appointees competence available on Site
Risk Assessment carried out for work at heights
Fall Protection Plan drawn up/updated and available on Site
Construction Regulations Roof work Competent person appointed to plan & supervise Roof work.
10(5) Proof of appointees competence available on Site
Risk Assessment carried out
Roof work Plan drawn up/updated
Roof work inspect before each shift. Inspection register kept
Employees medically examined for physical & psychological
fitness. Written proof on site
Construction Regulations Structures Information re. the structure being erected received
11 from the Designer including:
- geo-science technical report where relevant
- the design loading of the structure
- the methods & sequence of construction
- anticipated dangers/hazards/special measures to construct
safely
Risk Assessment carried out
Method statement drawn up
All above available on Site
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 Structures inspected before each shift. Inspections register
kept
Construction Regulations Temporary Works Competent persons appointed in writing to:
12 - Inspect structures
- Ensure that design are followed
Construction Regulations Excavations Competent person/s appointed in writing to supervise and
13 inspect excavation work
Written Proof of Competence of above appointee/s available
on Site
Risk Assessment carried out
Inspected:
- before every shift
- after any blasting
- after an unexpected fall of ground
- after any substantial damage to the shoring
- after rain. Inspections register kept
Method statement developed where explosives will be/ are
used
Construction Regulations Demolition Work Competent person/s appointed in writing to supervise and
14 control Demolition work
Written Proof of Competence of above appointee/s available
on Site
Risk Assessment carried out
Engineering survey and Method Statement available on Site
Inspections to prevent premature collapse carried out by
competent person before each shift. Inspection register kept
Construction Regulations Tunneling No people permitted to enter a tunnel if which has a
15 height dimension of less than 800 millimetres
Construction Regulations Scaffolding Competent persons appointed in writing to:
16 - erect scaffolding (Scaffold Erector/s)
- act as Scaffold Team Leaders
- inspect Scaffolding weekly and after inclement weather
(Scaffold Inspector/s)
Written Proof of Competence of above appointees available
on Site
Copy of SABS 085 available on Site
Risk Assessment carried out
Inspected weekly/after bad weather. Inspection register/s
kept
Construction Regulations Suspended Platforms Competent persons appointed in writing to:
17 - control the erection of Suspended platforms
- act as Suspended platforms Team Leaders
- inspect Suspended Scaffolding weekly and after inclement
weather
Risk Assessment conducted
Certificate of Authorization issued by a registered
professional engineer available on Site/copy forwarded to
the Department of Labour
The following inspections of the whole installation
carried out by a competent person
- after erection and before use
- daily prior to use. Inspection register kept
The following tests to be conducted by a competent person:
- load test of whole installation and working parts every three
months
6841-S010P-37-HSS-0001 Rev 00
Health and Safety Specification 35
 - hoisting ropes/hooks/load attaching devices quarterly.
Tests log book kept
Employees working on Suspended Platform medically
examined for physical & psychological fitness. Written proof
available

Construction Regulations Rope Access Work Competent person appointed in writing as a rope access
18 supervisor to supervise the activities. Operators must be
licensed to carry out their work. A site specific fall protection
plan must be available to the specific site and environment.
Construction Regulations Materials Hoist Competent person appointed in writing to inspect the
19 Material Hoist
Written Proof of Competence of above appointee available
on Site.
Materials Hoist to be inspected weekly by a competent
person. Inspections register kept.
Construction Regulations Bulk Mixing Plants Competent person appointed to control the operation of
20 the Batch Plant and the service, maintenance and cleaning.
Register kept of above
Risk Assessment carried out
Batch Plant to be inspected weekly by a competent person.
Inspections register kept
Construction Regulations Explosive actuated Competent person appointed to control the issue of the
21 fastening device Explosive Powered Tools & cartridges and the service,
maintenance and cleaning. Register kept.
Empty cartridge cases/nails/fixing bolts returns recorded
Cleaned daily after use Work areas are demarcated!
Construction Regulations Cranes & Lifting Machines Competent person appointed in writing to inspect Cranes,
22/ Equipment Lifting Machines & Equipment
Driven Machinery Written Proof of Competence of above appointee available
Regulations 18 & 19 on Site.
Cranes & Lifting tackle identified/numbered
Register kept for Lifting Tackle
Log Book kept for each individual Crane
Inspection:
- All cranes - daily by operator
- Tower Crane/s - after erection/6monthly
- Other cranes - annually by comp. person
- Lifting tackle(slings/ropes/chain slings etc.) - daily or before
every new application
Construction Regulations Inspection & Maintenance Competent person appointed in writing to inspect/test the
24/Electrical Machinery of Electrical Installation & installation and equipment. Written Proof of Competence of
Regulations 9 & 10/ Equipment (including above appointee available on Site.
Electrical Installation portable electrical tools) Inspections:
Regulations - Electrical Installation & equipment inspected after
installation, after alterations and quarterly. Inspection
Registers kept Portable electric tools, electric lights and
extension leads must be uniquely identified/numbered.
Weekly visual inspection by User/Issuer/Storeman. Register
kept.
Construction Regulations Use of temporary storage Flammable liquids must be stored in a way that it does not
25 of flammable liquids on cause a fire or explosion hazard, and that the workplace is
construction site well ventilated. Suitable notices to be posted.
Construction Regulations Water environments If construction is performed over on in close proximity of
26 water, then provision must be made to prevent persons from
6841-S010P-37-HSS-0001 Rev 00
Health and Safety Specification 36
 falling into water and have a rescue plan in case of such
incident happening to prevent drowning.
Construction Regulations Housekeeping Suitable housekeeping measures must be implemented to
27 reduce the risk of injuries and damage to the structures,
machinery, etc. Debris must be removed with a chute from a
high place. Construction area must be fenced off.
Construction Regulations Designation of Stacking & Competent Person/s with specific knowledge and
28/ Storage Supervisor. experience designated to supervise all Stacking & Storage
General Safety Written Proof of Competence of above appointee available
Regulations 8(1)(a) on Site
Construction Regulations Designation of a Person Person/s with specific knowledge and experience designated
29/ Environmental to Co-ordinate Emergency to co-ordinate emergency contingency planning and
Regulations 9 Planning and Fire execution and fire prevention measures
Protection Emergency Evacuation Plan developed:
- Drilled/Practiced
- Plan & Records of Drills/Practices available on Site
Fire Risk Assessment carried out
All Fire Extinguishing Equipment identified and on register.
Inspected weekly. And inspection register kept. Serviced
annually
Construction Regulations Employees Facilities The contractor must provide and maintain in hygienic
30 condition facilities for employees that include:
 Showers (1 for every 15 employees)
 Sanitary facilities for each sex (1 for every 30
employees)
 Changing facilities for each sex
 Sheltered eating areas
General Safety First Aid Every workplace provided with sufficient number of First Aid
Regulations 3 boxes. (Required where 5 persons or more are employed)
First Aid freely available
Equipment as per the list in the OH&S Act.
One qualified First Aider appointed for every 50 employees.
(Required where more than 10 persons are employed)
List of First Aid Officials and Certificates
Name of person/s in charge of First Aid box/es displayed.
Location of First Aid box/es clearly indicated.
Signs instructing employees to report all Injuries/illness
including first aid injuries
General Safety Personal Safety PPE Risk Assessment carried out
Regulations 2 Equipment (PPE) Items of PPE prescribed/use enforced
Records of Issue kept
Undertaking by Employee to use/wear PPE. PPE remains
property of Employer, and is not to be removed from the
premises GSR 2(4)
General Safety Inspection & Use of Competent Person/s with specific knowledge and
Regulations 9 Welding/Flame Cutting experience designated to Inspect Electric Arc, Gas Welding
Equipment and Flame Cutting Equipment
Written Proof of Competence of above appointee available
on Site
All new vessels checked for leaks, leaking vessels NOT
taken into stock but returned to supplier immediately
Equipment identified/numbered and entered into a register
Equipment inspected weekly. Inspection Register kept
Separate, purpose made storage available for full and empty
vessels
6841-S010P-37-HSS-0001 Rev 00
Health and Safety Specification 37
 Hazardous Chemical Control of Storage & Competent Person/s with specific knowledge and
Substances (HCS) Usage of HCS and experience designated to Control the Storage & Usage of
Regulations Flammables HCS (including Flammables)
Construction Regulations Written Proof of Competence of above appointee available
25 on Site
Risk Assessment carried out
Register of HCS kept/used on Site
Separate, purpose made storage available for full and empty
containers
Pressure Equipment Pressure Equipment Competent Person/s with specific knowledge and
Regulations experience designated to supervise the use, storage,
maintenance, statutory inspections & testing of Pressure
Equipment.
Written Proof of Competence of above appointee available
on Site
Risk Assessment carried out
Certificates of Manufacture available on Site
Register of Pressure Equipment on Site
Inspections & Testing by Approved Inspection Authority
(AIA):
- after installation/re-erection or repairs
- every 36 months.
- Register/Log kept of inspections, tests. Modifications &
repair
Construction Regulations Construction Vehicles and Operators/Drivers appointed to:
23 Earth Moving Equipment - Carry out a daily inspection prior to use
- Drive the vehicle/plant that he/she is competent to
operate/drive
Written Proof of Competence of above appointee available
on Site. Record of Daily inspections kept
General Safety Inspection of Ladders Competent person appointed in writing to inspect Ladders
Regulations 13A Ladders inspected at arrival on site and weekly thereafter.
Inspections register kept. Application of the types of ladders
(wooden, aluminum etc.) regulated by training and
inspections and noted in register
General Safety Ramps Competent person appointed in writing to Supervise the
Regulations 13B erection & inspection of Ramps. Inspection register kept.
Daily inspected and noted in register
Asbestos Regulations 2 - Handling, storage, All applicable requirements as per scope of work;
21 transportation Asbestos regulations 2 - 21

Education & Training

Subject Requirement
Company OH&S Policy Policy signed by CEO and published/Circulated to Employees
Section 7(1) Policy displayed on Employee Notice Boards
Management and employees committed.
Company/Site SHE Rules published
Rules (Section 13(a) Rules displayed on Employee Notice Boards
Rules issued and employees effectively informed or trained: written proof
Follow-up to ensure employees understand/adhere to the policy and rules.
Induction & Task Safety All new employees receive SHE Induction Training.
Training (Section 13(a) Training includes Task Safety Instructions.
Employees acknowledge receipt of training.
Follow-up to ensure employees understand/adhere to instructions.
6841-S010P-37-HSS-0001 Rev 00
Health and Safety Specification 38
 General SHE Training All current employees receive specified SHE training: written proof
(Section 13(a) Operators of Plant and Equipment receive specified training
Follow-up to ensure employees understand/adhere to instructions.

Public Safety, Security Measures & Emergency Preparedness

Subject Requirement
Notices &Signs Notices & Signs at entrances / along perimeters indicating
“No Unauthorized Entry”.
Notices & Signs at entrance instructing visitors and non - employees what to do, where to
go and where to report on entering the site/yard with directional signs. e.g. “Visitors to
report to Office”
Notices & Signs posted to warn of overhead work and other hazardous activities. e.g.
General Warning Signs
Site Safeguarding Nets, Canopies, Platforms, Fences etc. to protect members of the public passing / entering
the site.
Security Measures Access control measures/register in operation
Security patrols after hours during weekends and holidays
Sufficient lighting after dark
Guard has access to telephone/ mobile/other means of emergency communication
Emergency Emergency contact numbers displayed and made available to Security & Guard
Preparedness Emergency Evacuation instructions posted up on all notice boards (including employees’
notice boards)
Emergency contingency plan available on site/in yard
Doors open outwards/unobstructed
Emergency alarm audible all over (including in toilets)
Emergency Drill and Adequate No. of employees trained to use Fire Fighting Equipment.
Evacuation Emergency Evacuation Plan available, displayed and practiced.

Personal Protective Equipment

Subject Requirement
PPE needs analysis Need for PPE identified and prescribed in writing.
PPE remain property of Employer, not to be removed from premises GSR 2(4)

Head Protection All persons on site wearing Hardhats including

Contractors and Visitors (where prescribed)

Foot Protection All employees on site wearing Safety Footwear including Gumboots for concrete / wet work
and non-slip shoes for roof work.
Visitors to wear same upon request or where prescribed

6841-S010P-37-HSS-0001 Rev 00
Health and Safety Specification 39
 Eye and Face Protection Eye and Face (also Hand and Body) Protection (Goggles, Face Shields, Welding Helmets
etc.) used when operating the following:
 Jack/ Kango Hammers
 Angle / Bench Grinders
 Electric Drills (Overhead work into concrete / cement / bricks
 Explosive Powered tools
 Concrete Vibrators / Pokers
 Hammers & Chisels
 Cutting / Welding Torches
 Cutting Tools and Equipment
 Guillotines and Benders
 Shears
 Sanders and Sanding Machines
 CO2 and Arc Welding Equipment
 Skill / Bench Saws
 Spray Painting Equipment etc.
Hearing Protection Hearing Protectors (Muffs, Plugs etc.) used when operating the following:
 Jack / Kango Hammers
 Explosive Powered Tools
 Wood/Aluminum Working Machines e.g. saws, planers, routers

Hand Protection Protective Gloves worn by employees handling / using:

 Cement / Bricks / Steel / Chemicals
 Welding Equipment
 Hammers & Chisels
 Jack / Kango Hammers etc.
Respiratory Protection Suitable/efficient prescribed Respirators worn correctly by employees handling / using:
 Dry cement
 Dusty areas
 Hazardous chemicals
 Angle Grinders
 Spray Painting etc.
Fall Prevention Suitable Safety harnesses / Fall Arrest Equipment correctly used by persons working on /
Equipment in unguarded, elevated positions e.g.:
 Scaffolding
 Riggers
 Lift shafts
 Edge work
 Ring beam edges etc.
Other methods of fall prevention applied e.g. catch nets
Protective Clothing All jobs requiring protective clothing (Overalls, Rain Wear, Welding Aprons etc.) Identified
and clothing worn. Disposable overalls when Asbestos is handled.

PPE Issue & Control Identified Equipment issued free of charge.

All PPE maintained in good condition. (Regular checks).
Workers instructed in the proper use & maintenance of PPE.
Commitment obtained from wearer accepting conditions and to wear the PPE.
Record of PPE issued kept on H&S File.
PPE remain property of Employer, not to be removed from premises GSR 2(4)

6841-S010P-37-HSS-0001 Rev 00
Health and Safety Specification 40
Housekeeping
Subject Requirement
Scrap Removal System All items of Scrap/Unusable Off-cuts/Rubble and redundant material removed from working
areas on a regular basis. (Daily)
Scrap/Waste removal from heights by chute/hoist/crane.
Nothing thrown/swept over sides.
Scrap disposed of in designated containers/areas
Removal from site/yard on a regular basis.
Stacking & Storage Stacking:
* Stable, on firm level surface/base.
* Prevent leaning/collapsing
* Irregular shapes bonded
* Not exceeding 3x the base
* Stacks accessible
* Removal from top only.
Storage:
* Adequate storage areas provided.
* Functional – e.g. demarcated storage areas/racks/bins etc.
* Special areas identified and demarcated e.g. flammable gas, cement etc.
(See Section 1 for Designation * Neat, safe, stable and square.
& Register) * Store/storage areas clear of superfluous material.
* Storage behind sheds etc. neat/under control.
* Storage areas free from weeds, litter etc.
Waste Control/Reclamation Re-usable off-cuts and other re-usable material removed daily and kept to a minimum in
the work areas.
All re-usable materials neatly stacked/stored in designated areas. (Nails removed/bent over
in re-usable timber).
Issue of hardware/nails/screws/cartridges etc. controlled and return of unused items
monitored.

Asbestos contaminated On site storage prior removal of this material must be advised by a registered Asbestos
material (waste) Contractor. Asbestos contaminated material must be removed from the site by a company
registered for handling and transportation of Asbestos, certificate of accreditation to be
obtained from the owner. This material must be disposed of on sites specifically designated
for this purpose.
Contractors (Housekeeping) Contractors required to comply with Housekeeping requirements.

Working at Heights (including roof work)

Subject Requirement
Openings Unprotected openings adequately guarded/fenced/barricaded/catch nets installed

Roof work Roof work discontinued when bad/hazardous weather

Fall protection measures (including warning notices) when working close to edges or on fragile
roofing material
Covers over openings in roof of robust construction/secured against displacement

6841-S010P-37-HSS-0001 Rev 00
Health and Safety Specification 41
Scaffolding / Formwork / Support Work

Subject Requirement
Access/System  Foundation firm / stable
Scaffolding  Sufficient bracing.
 Tied to Structure/prevented from side or cross movement
 Platform boards in good condition/sufficient/secured.
 Handrails and toe boards provided.
 Access ladders / stairs provided.
 Area/s under scaffolding tidy.
 Safe/unsafe for use signs
 Complying with OH&S Act/SABS 085
Free Standing  Foundation firm / stable
Scaffolding  Sufficient bracing.
 Platform boards in good condition/sufficient/secured.
 Handrails and toe boards provided.
 Access ladders / stairs provided.
 Area/s under scaffolding tidy.
 Safe/unsafe for use signs
 Height to base ratio correct
 Outriggers used /tied to structure where necessary
 Complying with OH&S Act/SABS 085
Mobile Scaffolding  Foundation firm / stable
 Sufficient bracing.
 Platform boards in good condition/sufficient/secured.
 Handrails and toe boards provided.
 Access ladders / stairs provided.
 Area/s under scaffolding tidy.
 Safe/unsafe for use signs
Mobile Scaffolding  Wheels / swivels in good condition
 Brakes working and applied.
 Height to base ratio correct.
 Outriggers used where necessary
 Complying with OH&S Act/SABS 085
Suspended Scaffolding  Outriggers securely supported and anchored.
 Correct No. of steel wire ropes used.
 Platform as close as possible to the structure.
 Handrails on all sides
 All winches / ropes / cables / brakes inspected regularly and replaced as prescribed
 Scaffolding complies with OHS Act (Act 85/93)
 Winch(es) maintained by competent person(s)
Formwork / Support  All components in good condition.
Work  Foundation firm / stable.
 Adequate bracing / stability ensured.
 Good workmanship / uprights straight and plumb.
 Good cantilever construction.
 Safe access provided.
 Areas under support work tidy.
 Same standards as for system scaffolding.
Special Scaffolding  Special Scaffolding e.g. Cantilever, Jib and Truss-out scaffolds erected to an acceptable
standard and inspected by specialists.
6841-S010P-37-HSS-0001 Rev 00
Health and Safety Specification 42
 Edges & Openings  Edges barricaded to acceptable standards.
 Manhole openings covered / barricaded.
 Openings in floor / other openings covered, barricaded/fenced.
 Stairs provided with handrails.
 Lift shafts barricaded / fenced off.

Ladders

Subject Requirement
Physical Condition / Use  Stepladders - hinges/stays/braces/stiles in order.
& Storage  Extension ladders - ropes/rungs/stiles/safety latch/hook in order.
 Extension / Straight ladders secured or tied at the bottom / top.
 No joined ladders used
 Wooden ladders are never painted except with varnish
 Aluminum ladders NOT to be used with electrical work
 All ladders stored on hooks / racks and not on ground.
 Ladders protrude 900 mm above landings / platforms / roof.
 Fixed ladders higher than 5 m have cages/Fall arrest system

Electricity (as part of, or additional to the manual “Safety & Switching Procedures for Electrical
Installations” - see attached document)

Subject Requirement
Electrical Distribution  Color coded / numbered / symbolic sign displayed.
Boards & Earth  Area in front kept clear and unobstructed.
Leakage  Fitted with inside cover plate / openings blanked off / no exposed “live” conductors /
terminals/Door kept close
 Switches / circuit breakers identified.
 Earth leakage protection unit fitted and operating.
 Tested with instrument: Test results within 15 – 30 milliamps
 Aperture/Opening/s provided for the plugging in and removal of extension leads without
the need to open the door
 Apertures and openings used for extension leads to be protected against the elements
and especially rain.

Electrical Installations & Temporary wiring / extension leads in good condition / no bare or exposed wires.
Wiring Earthing continuity / polarity correct:
Looking at the open connectors to connect the wiring, the word “Brown” has the
letter ‘R’ in it, so the b’R’own wire connects to the ‘R’ight hand connector. “Blue” has
the letter ‘L’ in it, so the b’L’ue wire connects to the ‘L’eft hand connector.
Cables protected from mechanical damage and moisture.
Correct loading observed e.g. no heating appliance used from lighting circuit etc.
Light fittings/lamps protected from mechanical damage/moisture.
Cable arrestors in place and used inside plugs
Physical condition of Electrical Equipment and Tools: (includes all items plugging in to a 16 Amp supply socket)
Electrical Appliances &  Insulation / casing in good condition.
Tools  Earth wire connected/intact where not of double insulated design
 Double insulation mark indicates that no earth wire is to be connected.
 Cord in good condition/no bare wires/secured to machine & plug.
 Plug in good condition, connected correctly and correct polarity.

6841-S010P-37-HSS-0001 Rev 00
Health and Safety Specification 43
Emergency and Fire Prevention and Protection

Subject Requirement
Fire Extinguishing Fire Risks Identified and on record
Equipment The correct and adequate Fire Extinguishing Equipment available for:
 Offices
 General Stores
 Flammable Store
 Fuel Storage Tank/s and catchment well
 Gas Welding / Cutting operations
 Where flammable substances are being used / applied.
 * Equipment Easily Accessible
Maintenance Fire equipment checked minimum monthly, serviced yearly
Location & Signs Fire Extinguishing Equipment:
 Clearly visible
 Unobstructed
 Signs posted including “No Smoking” / “No Naked Lights” where required. (Flammable
store, Gas store, Fuel tanks etc.)
Storage Issue & Control Storage Area provided for flammables with suitable doors, ventilation, bund etc.
of Flammables (incl.  Flammable store neat / tidy and no Class A combustibles. Decanting of flammable
Gas cylinders substances carried out in ignition free and adequately ventilated area. Container
bonding principles applied
 Only sufficient quantities issued for one task or one day’s usage
 Separate, special gas cylinder store/storage area.
 Gas Cylinders stored / used / transported upright and secured in trolley/cradle/structure
and ventilated.
 Types of Gas Cylinders clearly identified as well as the storage area and stored
separately.
 Full cylinders stored separately from empty cylinders.
 All valves, gauges, connections, threads of all vessels to be checked regularly for leaks.
 Leaking acetylene vessels to be returned to the supplier IMMEDIATELY.

Storage, Issue & Control  HCS storage principles applied: products segregated
of Hazardous Chemical  Only approved, non-expired HCS to be used
Substances (HCS)  Only the prescribed PPE shall be used as the minimum protection
 Provision made for leakage/spillage containment and ventilation
 Emergency showers/eye wash facilities provided
 HCS under lock & key controlled by designated person
 Decanted/issued in containers as prescribed with information/warning labels
 Disposal of unwanted HCS by accredited disposal agent
 No dumping or disposal of any HCS on or inside the storage area or anywhere else on
the project site
 All vessels or containers to be regularly checked for leaks

Excavations

Subject Requirement
Excavations deeper  Shored / braced to prevent caving / falling in.
than 1.5 m. Based on  Provided with an access ladder.
the risk assessment.  Excavations guarded/barricaded/lighted after dark in public areas
 Soil dumped at least 1 m away from edge of excavation

6841-S010P-37-HSS-0001 Rev 00
Health and Safety Specification 44
  On sloping ground soil dumped on lower side of excavation
 All excavations are subject to daily inspections

Tools

Subject Requirement
Hand Tools Shovels / Spades / Picks:
 Handles free from cracks and splinters
 Handles fit securely
 Working end sharp and true
Hammers:
 Good quality handles, no pipe or reinforcing steel handles.
 Handles free from cracks and splinters
 Handles fit securely
Chisels:
 No mushroomed heads / heads chamfered
 Not hardened
 Cutting edge sharp and square
Saws:
 Teeth sharp and set correctly
 * Correct saw used for the job
Explosive Powered  Only used by trained / authorized personnel.
Tools.  Prescribed warning signs placed / displayed where tool is in use.
 Work area must be properly isolated/demarcated during use of tool.
 Inspected at least monthly by competent person and results recorded.
 Issue and return recorded including cartridges / nails and unused cartridges / nails /
empty shells recorded.
 Cleaned daily after use.

Cranes

Subject Requirement
Tower Crane  Only operated by trained authorized operator with valid certificate of training
 Structure - no visible defects
 Electrical installation good/safe
 Crane hook: Throat pop marked/safety latch fitted/functional
 SWL/MML displayed
 Limit switches with backup switches fitted/operational
 Access Ladder fitted with backrests/Fall arrest system installed
 Lifting tackle in good condition/inspection color coding
 Lifting tackle checked daily
Mobile Crane  Only operated by trained authorized operator with valid certificate of training
 Rear view mirrors
 Windscreen visibility good
 Windscreen wipers operating effectively
 Indicators operational
 Hooter working
 Tyres safe/sufficient tread/pressure visibly sufficient
 No missing Wheel nuts
 Headlights, taillights operational
 Reverse alarm working and audible and known by all employees
6841-S010P-37-HSS-0001 Rev 00
Health and Safety Specification 45
 Mobile Crane continued  Grease nipples and grease on all joints
 No Oil leaks
 Hydraulic pipes visibly sound/no leaks
 No corrosion on Battery terminals
 Boom visibly in good condition/no apparent damage
 Cable/sheaves greased/no visible damage/split wires/corrosion and checked daily
 Brakes working properly
 Crane hook: Throat pop marked/safety latch fitted/functional
 SWL/MML displayed
 By-pass valves operational
 Deflection chart displayed/visible to operator/driver
 Outriggers functional used
Gantry Crane  Only operated by trained authorized persons
 Correct slinging techniques used
 Recognized/displayed on chart signals used
 Log book kept/up to date
 Prescribed inspections conducted on crane &lifting tackle and checked daily
 “Crane overhead” signage, where applicable
 Crane hook: Throat pop marked/safety latch fitted/functional
 SWL/MML displayed/load limiting switches fitted/operational

Builder’s Hoist

Subject Requirement
Builder’s Hoist “Hoist In Operation” - sign displayed.
General construction strong and free from patent defects.
Tower: * Adequately secured / braced.
* At least 900 mm available for over travel.
* Barricaded at least 2 100 mm high at ground level and floors.
* Landing place provided with gate at least 1 800 high.
Platform: * No persons conveyed on platform
* Steel wire ropes with breaking strength of six times max. load.
* Signal systems used which may include two way radio connection.
* Goods prevented from moving / falling off.
* Effective brake capable of stopping and holding max. load.

Transport & Materials Handling Equipment

Subject Requirement
Site Vehicles  All Site Vehicles, Dumpers, Bobcats, Loaders etc.; checked daily before use by driver /
operator.
 Inventory of vehicles used/operated on site
 Inspection by means of a checklist / results recorded.
 No persons riding on equipment not designed or designated for passengers.
 Site speed limit posted, enforced and not exceeded.
 Drivers / Operators trained / licensed and carrying proof.
 No unauthorized persons allowed to drive / operate equipment.
Conveyors Conveyor belt nip points and drive gear guarded.
Emergency stop/lever/brake fitted, clearly marked & accessible and tested to be functional
under full load.

6841-S010P-37-HSS-0001 Rev 00
Health and Safety Specification 46
Site Plant and Machinery

Subject Requirement
Brick Cutting Machine  Operator Trained.
 Only authorized persons use the machine.
 Emergency stop switch clearly marked and accessible.
 Area around the machine dry and slip/trip free/clear of off-cuts
 All moving drive parts guarded/electrical supply cable protected
 Operator using correct PPE - eye/face/hearing/foot/hands/body.
Electric Arc Welder  Welder Trained.
 Only authorized / trained persons use welder.
 Earth cable adequately earthed to work.
 Electrode holder in good condition/safe
 Cables, clamps & lugs/connectors in good condition.
 Area in which welding machine is used is dry/protected from wet.
 Welder using correct PPE - eye/ face/foot/body/respirator.
 Correct transparent screens & warning signs placed
Woodworking Machines  Operators Trained.
 Only authorized persons use machines.
 Provided with guards.
 Guards used.
 Operators using correct PPE - eye/face/feet/hearing
 Circular saws strictly operated according to prescribed methods and settings
 Only prescribed saw blades (cross-cut, ripping blade, smooth cut, aluminum) shall be
used for various applications
Compressors  Relief valves correctly set and locked / sealed.
 Maximum Safe Working Pressure (MSWP) indicated on face of pressure gauge: not on
glass cover.
 All drives adequately guarded.
 Receiver/lines drained daily
 Hoses good condition/clamped, not wired
 Compressed air NEITHER used to dust off clothing/PPE/ and work areas NOR on bare
skin.
Concrete Mixer / Batch  Top platform provided with guardrails.
Plant  Dust abatement methods in use.
 Operators using correct PPE - eye / hands / respirators.
 All moving drive parts guarded.
 Emergency stops identified / indicated and accessible.
 Area kept clean/dry/and free from tripping and slipping hazards.
 Operator’s overseer identified and crane signals displayed and used.
Gas Welding / Flame  Only authorized/trained persons use the equipment.
Cutting Equipment  Torches and gauges in good condition.
 Flashback arrestors fitted at cylinders and gauges.
 Hoses in good condition/correct type/all connections with clamps.
 Cylinders stored, used and transported in upright position, secured in trolley / cradle / to
structure.
 All cylinders regularly checked for leaks, leaking cylinders returned immediately.
 Fire prevention/control methods applied/hot work permits.

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Plant & Storage Yards/Site Workshops Specifics

Subject Requirements
Section 8(2)(1)  Person/s with specific knowledge and experience designated in writing to supervise the
General Machinery Use & Maintenance of Machinery.
Regulation 2(1):  Critical items of Machinery identified/numbered/placed on register/inventory.
Supervision of the Use &  Inspection/maintenance schedules for abovementioned.
Maintenance of  Inspections/maintenance carried out to above schedules.
Machinery  Results recorded.

General Machinery  Schedule D Notice posted in Work areas.

Regulation 9(2): Notices
re. Operation of
Machinery
Pressure Equipment  Person/s with specific knowledge and experience designated in writing to supervise the
Regulation 13(1)(b): Use &Maintenance of Pressure Equipment.
Supervision of the Use &  Pressure Equipment identified/numbered/placed on register/Manufacturers plate
Maintenance of Vessels intact.
under Pressure or  Inspection/maintenance carried out according to schedule.
Pressure Equipment  Results recorded/Test certificates available.
Lock-out Procedure  Lock-out procedure in operation

Ergonomics  Ergonomics survey conducted – results on record.
 Survey results applied.
Demarcation & Color  Demarcation principles applied
Coding  All services, pipes, electrical installation, stop-start controls, emergency controls etc.
colour coded to own published or SABS standard
 Employees trained to identify colour coding
Portable & Bench  Area around grinder clear/trip/slip free
Grinders  Bench grinders mounted securely/grinder generally in good condition/No excessive
vibration
 On/Off switch/button clearly demarcated/accessible
 Adequate guards in place
 Tool rest – secure/square/max. 2 mm gap, perpendicular to drive shaft
 Stone/disk - correct type and size/mounted correctly/dressed
 Use of Eye protection enforced
Battery Storage &  Adequately ventilated, ignition free room/area/no smoking sign/s
Charging  Batteries placed on rubber/wooden surface
 Emergency shower/eye wash provided
 No acid storage in area
 Prescribed methods in place and adhered to when charging batteries
Ancillary Lifting  Chain Blocks/Tirfors/jacks/mobile gantries etc. identified/
Equipment  numbered on register
 Chains in good condition/links no excessive wear/checked daily
 Lifting hooks – throat pop marked/safety latch fitted
 SWL/MML marked/displayed
Presses/Guillotines/  Only operated by trained/authorised persons
Shears  Interlocks/lock-outs fitted/PPE worn or used at all times

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 Workplace Environment, Health and Hygiene

Subject Requirement
Lighting Adequate lighting in places where work is being executed e.g. stairwells and basements.
Light fittings placed / installed causing no irritating/blinding glare.
Stroboscopic effect eliminated (not only reduced) where moving objects or machinery is
used
Ventilation Adequate ventilation / extraction / exhausting in hazardous areas e.g. chemicals / adhesives
/ welding / petrol or diesel/ motors running and in confined spaces / basements.
Noise Tasks identified where noise levels exceeds 85 dB at any one time.
All reasonable steps taken to reduce noise levels at the source.
Hearing protection used where noise levels could not be reduced to below 85 dB.
Heat Stress Measures in place to prevent heat exhaustion in heat stress problem areas e.g. steel decks,
when the WBGT index reaches 30. (See Environmental Regulation 4)
Cold drinking water readily available at all times.
Ablutions Sufficient hygiene facilities provided - 1 toilet per 30 employees (National Building
Regulations prescribe chemical toilets for Construction sites)
 Toilet paper available.
 Sufficient showers provided.
 Facilities for washing hands provided.
 Soap/cleaning agent available for washing hands.
 Means of drying hands available.
 Lock-up changing facilities / area provided.
 Ablution facilities kept hygienic and clean.
Eating / Cooking Adequate storage facilities provided.
Facilities Weather protected eating area provided, separate from changing area.
Refuse bins with lids provided.
Facilities kept clean and hygienic.
Pollution of Measures in place to minimize dust generation.
Environment Accumulation or littering of empty cement pockets, plastic wrapping / bags, packing
materials etc. prevented. Spillage / discarding of oil, chemicals and dieseline into storm
water and other drains or into existing or newly dug holes/cavities on site expressly
prohibited.
Hazardous Chemical All substances identified and list available e.g. acids, flammables, poisons etc.
Substances Material Safety Data Sheets (MSDS) indicating hazardous properties and emergency
procedures in case of incident on file and readily available.
Substances stored safely.
Expiry dates meticulously checked where applicable.

15. THE PRINCIPAL CONTRACTOR’S GENERAL DUTIES

The Principal Contractor shall at all times ensure his status of an “employer” as referred to in the Act,
and will abide by his/her responsibilities, duties and functions as per the requirements of the Act and
Regulations with specific reference to Section 8 of the Act.
The Principal Contractor shall keep, and on demand make available, a copy of the Act on site at all
times and in addition to that he/she will introduce and maintain a file titled “Health and Safety File”, or
other record in permanent form, which shall contain all relevant aspects and information as
contemplated in the Construction Regulations. He/she will make this file available to the client or his
representative whenever necessary or on request to an interested party.

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16. THE PRINCIPAL CONTRACTOR’S SPECIFIC DUTIES
The Principal Contractor’s specific duties in terms of these specifications are detailed in the
Construction Regulations as published under government notice No. 84 dated 7 February 2014.
The Principal Contractor is specifically referred to the following elements of the Construction
Regulations:
Regulation No. 1 - Definitions
Regulation No. 2 - Scope of application
Regulation No. 3 - Application for construction work permit
Regulation No. 4 - Notification of construction work
Regulation No. 5 - Duties of client
Regulation No. 6 - Duties of designer
Regulation No. 7 - Principal Contractor and Contractor
Regulation No. 8 - Management and supervision of construction work
Regulation No. 9 - Risk Assessment for construction work
Regulation No. 10 - Fall protection
Regulation No. 11 - Structures
Regulation No. 12 - Temporary works
Regulation No. 13 - Excavation
Regulation No. 14 - Demolition work
Regulation No. 15 - Tunneling
Regulation No. 16 - Scaffolding
Regulation No. 17 - Suspended platforms
Regulation No. 18 - Rope access work
Regulation No. 19 - Material hoists
Regulation No. 21 - Explosive actuated fastening device
Regulation No. 22 - Cranes
Regulation No. 23 - Construction vehicles and mobile plant
Regulation No. 24 - Electrical installations and machinery on construction sites
Regulation No. 25 - Use and temporary storage of flammable liquids on construction sites
Regulation No. 26 - Water environments
Regulation No. 27 - Housekeeping and general safeguarding on construction sites
Regulation No. 28 - Stacking & Storage on construction sites
Regulation No. 29 - Fire precautions on construction sites
Regulation No. 32 - Approved Inspection authorities
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 Regulation No. 33 - Offences and penalties

The Principal Contractor shall ensure compliance to the Act and its Regulations and specifically to the
above regulations, and document each record in the Health and Safety File.

17. THE PRINCIPAL CONTRACTOR’S SPECIFIC RESPONSIBILITIES WITH REGARDS TO

HAZARDOUS ACTIVITIES
The following activities are identifiable as hazardous in terms of the Construction Regulations.
The contractor shall execute the activities in accordance with the following Construction Regulations
and other applicable regulations of the Act:
Regulation No. 10 - Fall protection
Regulation No. 11 - Structures
Regulation No. 13 - Excavation work
Regulation No. 14 - Demolition work
Regulation No. 15 - Tunneling
Regulation No. 16 - Scaffolding
Regulation No. 17 - Suspended platforms
Regulation No. 18 - Rope access work
Regulation No. 19 - Material hoists
Regulation No. 20 - Bulk mixing plant
Regulation No. 21 - Explosive actuated fastening device
Regulation No. 22 - Cranes
Regulation No. 23 - Construction vehicles and mobile plant.
Regulation No. 24 - Electrical installations and machinery on construction sites
Regulation No. 25 - Use and temporary storage of flammable liquids on construction sites
Regulation No. 26 - Water environments
Regulation No. 27 - Housekeeping on construction sites
Regulation No. 29 - Fire precautions on construction sites.

All of the above requirements will be read in conjunction with the relevant regulations and health and
safety standards as required by the Act. All documents and records required by the Construction
Regulations will be kept in the Health and Safety File and will be made available at any time when
required by the client or his representative, or on request to an interested party.

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18. GENERAL NOTES TO THE PRINCIPAL CONTRACTOR
Legal Framework and obligations
The more important Acts and relevant subordinate/secondary legislation as well as other (inter alia
Local Government) legislation that also apply to the project as well as to project owned buildings
and premises: -
(i) The latest issue of SABS 0142: "Code of Practice for the Wiring of Premises";
(ii) The Local Government Ordinance 1939 (Ordinance 17 of 1939) as amended and the
municipal by-laws and any special requirements of the local supply authority;
(iii) The Fire Brigade Services Act 1987, Act 99 of 1987 as amended;
(iv) National Building Regulations made under the National Building Regulations and Building
Standards Act, 1977 (Act No. 103 of 1977), and promulgated by Government Notice No. R.
2378 of 30 July 1990, as amended by Government Notices No's R. 432 of 8 March 1991, R.
919 of 30 July 1999 and R. 547 of 30 May 2008; (SANS 100400);
(v) The Post Office Act 1958 (Act 44 of 1958) as amended;
(vi) The Electricity Act 1984, Act 41 of 1984;
(vii) The Regulations of Local Gas Board(s), including Publications of the SABS Standards and
Codes of Practice, with specific reference to GNR 17468 dated 4th October 1997;
(viii) Legislation pertaining to water usage and the environment;
(ix) Legislation governing the use of equipment, which may emit radiation (e.g. X-Rays etc.)
(x) Common Law

Legal Liabilities
Common Law and Legislation

Based on two main criteria –

 Would the reasonable person have foreseen the hazard?

That is a reasonable person in that specific position, taking experience, qualifications,
authority, position in the organization etc. into consideration

 Would the reasonable person have taken precautionary measures (action) to prevent or limit
the hazard?

Negligence can be proven on failure on any or both of the above criteria

(There may not necessarily be a relationship between criminal and civil liability!)

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19. HOUSE KEEPING

Good housekeeping will be maintained at all times as per Construction Regulation No. 27. Poor
housekeeping contributes to three major problems, namely, costly or increased accidents, fire or fire
hazards and reduction in production. Good housekeeping will enhance production time.

Particular emphasis is to be placed on the following crucial elements of a construction site:

 Phase priorities and production/plant layout;
 Enclosures;
 Pits, openings and shoring;
 Storage facilities;
 Effective, sufficient and maintained lighting or illumination;
 Principal sources of injuries e.g. stairways, runways, ramps, loose building material;
 Oil, grease, water, waste, rubble, glass, storm water;
 Color coding;
 Demarcations;
 Pollution;
 Waste disposal;
 Ablution and hygiene facilities; and
 First aid.

This list must not be taken to be exclusive or exhaustive!

In promotion of environmental control all waste, rubble, scrap etc, will be disposed of at a registered
dump site and records will be maintained. Where it is found to be impractical to use a registered dump
site or it is not available, the Principal Contractor will ensure that the matter is brought to record with
the client or his representative, after which suitable, acceptable alternatives will be sought and applied.

Dross and refuse from metals, and waste matters or by-products whose nature is such that they are
poisonous or capable of fermentation, putrefaction or constituting a nuisance shall be treated or
disposed of by methods approved of by an inspector.

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 NOTE: No employer (Principal Contractor) shall require or permit any person to work at night or after
hours unless there is adequate, suitable artificial lighting including support services in respect of Health
and Safety.

20. LOCKOUT SYSTEMS - ELECTRICAL

A system of control shall be established in order that no unauthorized person can energize a circuit,
open a valve, or activate a machine on which people are working or doing maintenance, even if
equipment, plant or machinery is out of commission for any period, thus eliminating injuries and
damage to people and equipment as far as is reasonably practicable.
Physical/mechanical lock-out systems shall be part of the safety system and included in training.
Lockouts shall be tagged and the system tested before commencing with any work or repairs.

21. INCIDENT INVESTIGATION

Inspection and reporting is the best way in which a responsible contractor can control his area of
responsibility. All incidents therefore, irrespective of whether it gave rise to loss, injury, damage or not,
shall be investigated and the results recorded in the Health and Safety File.

22. GENERAL
The project under control of the Principal Contractor shall be subject to periodic health and safety audits
that will be conducted by the client at intervals agreed upon between the Principal Contractor and the
client, provided such intervals will not exceed periods of one month. The Principal Contractor is to
ensure that he/she and all persons under his control on the construction site shall adhere to the above
specifications, as non-conformance will lead to the client taking action as directed by Construction
Regulation 5.1(q). The Principal Contractor should note that he/she shall be held liable for any
anomalies including costs and resulting deficiencies due to delays caused by non-conformance and/or
non-compliance to the above Health and Safety Specifications and the Health and Safety Plan based
on these specifications.

23. IMPORTANT LISTS AND RECORDS TO BE KEPT

The following are lists of several records that are to be kept in terms of the Construction Regulations.
The lists are:
 List of appointments;
 List of record keeping responsibilities; and
 Inspection checklist.
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These lists and documents are to be used as a point of reference to determine which components of
the Act would be applicable to a particular site or task or project, as was intended under paragraph 1
(“Preamble”) above.

23.1 LIST OF APPOINTMENTS

See clause 5.1 of appointments needed

23.2 LIST OF RECORD KEEPING RESPONSIBILITIES

RESPONSIBLE
ITEM CR RECORD TO BE KEPT PERSON
1. 3(2) Application for construction work permit to Provincial Director – Client
Annexure 1, where applicable
Available on site
2. 4(1) Notification to the Provincial Director – Annexure 2, where Principal Contractor &
applicable Contractor
Available on site
3. 5(1)(m) Copy of Principal Contractor’s Health & Safety Plan Client
Available on request
4. 7(d) Copy of Principal Contractor’s Health & Safety Plan Principal Contractor
As well as each Contractor’s Health & Safety Plan
Available on request
5. 7(b) Health and Safety File opened and kept on site (including all All Contractor
documentation required i.t.o. OHSA & Regulations
Available on request
6. 7(e) Consolidated Health and Safety File handed to Client on Principal Contractor
completion of Construction work.
To include all documentation required i.t.o. OHSA & Regulations
and records of all drawings, designs, materials used and similar
information on the structure
7. 7(f) Comprehensive and Updated List of all Contractors on site, the Principal Contractor
agreements between the parties and the work being done
Included in Health and Safety file and available on request
RESPONSIBLE
ITEM CR RECORD TO BE KEPT PERSON
8. 8(6) Keep record on the Health and Safety Officers registration with a Contractor
statutory body approved by the Chief Inspector.
9. 9(1) Risk Assessment - Available on site for inspection Contractor

10. 7 (5) Proof of Health and Safety Induction Training Every Employee on site

11. 10(3) Construction Manager [CR 8(1)] has latest updated version of Contractor
Fall Protection Plan [CR 10(1)]
12. 11(2)(b) Record of inspections of the structure [First 2 years – once every Owner of Structure
6 months, thereafter yearly] - Available on request
13. 11(2)(c) Maintenance records - safety of structure - Available on request Owner of Structure

14. 13(2)(h) Record of excavation inspection - On site available on request Contractor

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 15. 17(11) Suspended Platform inspection and performance test records Contractor
Kept on site available, on request
16. 19(8)(c) Material Hoist daily inspection entered and signed in record book Contractor
kept on the premises
17. 19(8)(d) Maintenance records for Material Hoist - Available on site Contractor

18. 20(8) Records of Batch Plant maintenance and repairs Contractor

On site available for inspection
19. 21(2)(g)(ii) Issuing and collection of cartridges and nails or studs (Explosive Contractor
Powered Tools) recorded in register – recipient signed for receipt
as well as return
22. 23(1)(k) Findings of daily inspections (prior to use) of Construction Contractor
Vehicles and Mobile Plant
23. 24(d) Record of temporary electrical installation inspections [once a Contractor
week] and electrical machinery [daily before use] in a register
and kept on site
24. 29(l) Fire Evacuation Plan Contractor

23.3 INSPECTION CHECKLIST

EMPLOYER DETAILS

Employer:
Registered Name of Enterprise:
Trade Name of Enterprise:
Company Registration No.:
SARS Registration No.:
UIF Registration No.:
COIDA Registration No.:
Relevant SETA for EEA purposes:
Industry Sector:
Bargaining Council:
Contact Person:
Address of Premises:
Postal Address:
Telephone Number:
Fax Number:
E-mail Address:
Chief Executive Officer:
Chief Executive Officer Address:
Competent Person:
Maximum power demand: in KW
Health and Safety Representatives:
Activities, products manufactured and/
services rendered:
Raw materials, materials and chemical/
biological substances:
Male:
Total Number of Employees: Female:
CONTRACTOR INFORMATION
Contractors:
Site Address:
Contracts Manager:

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 Managing Director:
Competent Persons:
CR16: SCAFFOLDING:
CR17: SUSPENDED SCAFFOLDING:
CR19(6): MATERIAL HOIST (S):
CR20(1): BULK MIXING PLANT:
CR10(1)(a): FALL PROTECTION:
CR13(1)(a): EXCAVATION WORK:
CR14: DEMOLITION WORK:
CR21(2)(b): EXPLOSIVE ACTUATED
FASTENING DEVICES:
CR28(a): STACKING
INSPECTION SHEET
SECTION/REGS ITEM CHECKED N/A YES NO
APPOINTMENTS
5(1)(h) Principal contractor for each phase or project
6 Designer
7(1)(c)(v) Contractor
7(2)(c) Sub-Contractor
8(1) Construction Manager
8(2) Assistant Construction Manager
8(6) Construction Safety Officer
8(7) Construction Supervisor
8(8) Assistant Construction Supervisor
9(1) Person to carry out risk assessment
9(4) Trainer/Instructor
10(1)(a) Fall protection officer
11(2) Competent structure inspector
6(2) & 12(1) Temporary Works Designer
12(2) Temporary Works Supervisor
13(1)(a) Excavation supervisor
13(2)(b)(ii)(bb) Professional engineer or technologist
13(2)(k) Explosives expert
14(1) Supervisor demolition work
14(2) + (3) Demolition expert
14(11) Explosives expert
16(1) Scaffold supervisor
17(1) Suspended platform supervisor
17(2)(c) Compliance plan developer
17(8)(c) Suspended platform expert
17(13) Outrigger expert
19(8)(a) Material hoist inspector
18(1)(a) Rope access supervisor
20(1) Bulk mixing plant supervisor
20(2) Bulk mixing plant operator
21(2)(b) Explosive actuated fastening device expert

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 21(2) (g) (i) Explosive actuated fastening device controller
22(a) Tower crane supervisor
22(e) Tower crane operator
23(1)(d)(i) Construction vehicle and mobile plant operator
23(1)(k) Construction vehicle and mobile plant inspector
24(d) Temporary electrical installations inspector
24 (e) Temporary electrical installations controller
28 (a) Stacking and storage supervisor
29 (h) Fire equipment inspector
DOCUMENTS
GAR 9(1) Records of Incidents
GAR 4 Copy of the Act
GAR 7 Safety Reps Report
GAR 8 Safety Committee Minutes
DMR 18(7) Lifting Machinery Log (Crane)
CR 3(3) Application for construction work permit
CR 4 Notification of Construction Work
CR 9(2) Risk Assessment
CR 9(9)(e) Proof of the Health & Safety Induction Training
CR 13(13)(h) Inspection of Excavation (Records)
CR 22(g) Crane Operator Medical Certificate
CR 23(11) Mobile Plant Operator Medical Certificate
CR 20(9) Batch Plant Repairs & Maintenance Records
CR24(d) Temporary Electrical Installation Record
CR 7(1)(b) Health & Safety File
CR 17(11) Suspended Platforms' Performance Records
CR 19(b)& (c ) Material Hoists Record Book
Scaffolding Log Book
CR 7(8) Medical Certificate of Fitness
CR 23(1)(I) Construction Vehicle & Mobile Plant Register
CR 24(d) Electrical Installation & Machinery Register
INCIDENTS
GAR 8(1) S24 Reported
GAR 9(1) Recorded, Investigated and action taken
PUBLIC SITE
FR 2(1) Sanitary Facilities
CR 30(1) (c) Changing Facilities for each sex
NB Notice Pedestrian warning
PERSONAL SAFETY EQUIPMENT
GSR 2(3) Items Issued:
GSR 2(3) Items Required:
S23 (What is the payment on each item?)
SAFETY PLANS
FIRST AID
GSR 3(6) Name(s) of First Aider(s):
CR 5(1)(b) Client's Health & Safety Specification
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 CR7(1)(b) Principal's contractor H&S Plan
FIRE HAZARD & PRECAUTIONS
GSR 4 Flammables used, waste, hot work, diesel, fuel, gas
ER 9(1) Portable Extinguishers
ELECTRICAL INSTALLATIONS & MACHINERY
CR24 Guarding & PPE to Electrical Installations
ILLUMINATION
ER 3(6) Dangerous Places and signage as well
ER 3 Housekeeping
ER6(2)(b),(c),(d) Clear space storage
ER6(3) Disposal of waste
EXCAVATIONS
CR 13(3)(l) Barricades (plus illumination!)
CR 13(3)(c) Safe Depth Shoring/Bracing
CR 13(1)(a) Monitored
CR 13(3)(h) Excavation Inspection Record
GUARDING
ER 6(2)(f) Floor Openings (plus illumination!)
Floor slab sides, Shafts (plus illumination!)
SITE EQUIPMENT
GSR 13A(a) Ladders condition, secured
SANS 10085 Scaffold condition, secured
SANS 10085 Platforms no. of boards condition Support 1.25. Toe Boards
SANS 10085 Hand Rails
SITE MACHINES
DMR 3(2)(3) Circulars, guards, riving knives
GMR 3 Mixers guarded
ELECTRIC POWER
EMR 6(1) Switchboards
GMR Condition of Tools, Leads, Plugs, etc
LIFTING MACHINE/TACKLE
DMR 18(8) Lifting of persons
DMR 18(8) Condition, Securing of Load
EXPLOSIVE ACTUATED FASTENING DEVICE
CR 21(1) Fastening Device
IMPROV Warning Notice
ROOF WORK
CR 10(1) Safety equipment & precautions
CR 10(2) Fall protection plan
CR 10(3) Updated fall protection plan
CR 10(5) Roof Work
CEMENT
AR 10(a) Suitable Tools

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ACCEPTANCE

Confirmation and Acceptance Signature Date

I _________________________ confirm that I have read and

understood the
Health and Safety Specifications as set out above.

I ______________________confirm that I have read and

understood and confirm my intention to comply with all the legal
requirements.

I _______________________ confirm my acceptance and

understanding of the assigned responsibilities and duties involved.

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