This document is Performance Reporting Matrix.
It is part of the supporting assessment resources for Assessment Task 4 of BSBWHS521.
WHS Performance Reporting Matrix
GRADING WHS MANAGEMENT SYSTEM ELEMENTS
1. WHS Policy & commitments 2. WHS Responsibilities 3. WHS Consultation
Advanced As for Good, plus: As for Good, plus: As for Good, plus:
Performance WHS policy is promoted to WHS responsibilities periodically WHS consultation processes are periodically
System constantly external stakeholders reviewed to make sure they meet reviewed to make sure they are meeting
measured and Policy is periodically reviewed to organisational & legal requirements workplace needs & legal requirements
benchmarked for make sure it gives practical Senior management performance is Consultation Statement displayed
continuous improvement direction to all WHS activities assessed against their WHS
responsibilities
Good Performance As for Satisfactory, plus: As for Satisfactory, plus: As for Satisfactory, plus:
All required elements in WHS policy is included in Job applicants are asked to Staff are aware of the consultation arrangements
place and operating relevant WHS training for staff, demonstrate ability against WHS Staff are aware of the names of the key people
effectively contractors & visitors responsibilities with whom to discuss WHS issues
Manager performance is assessed Staff are consulted when changes are planned
against WHS responsibilities of the for the workplace
position
Satisfactory WHS policy developed in A senior manager is assigned Each workgroup has some form of consultation
Performance consultation with staff responsibility for the WHS system arrangements in place
Basic system and legal Policy defines goals & major All WHS responsibilities are defined & Meetings with WHS on the agenda are held
compliance responsibilities included in job descriptions frequently and meeting agendas & minutes are
Policy is signed by the CEO & People are trained in their WHS circulated to all staff
dated responsibilities Consultation training has been provided and
Policy is circulated in the successfully completed
workplace There is a procedure for resolving WHS issues
Minimal Performance WHS Policy developed WHS responsibilities are not There is an WHS Committee or some arrangements
Fails to meet basic legal defined or included in job have been made for consultation however there is
requirements descriptions no consistency in when consultation takes place
© Australasian International Academy 2019
This document is Performance Reporting Matrix.
It is part of the supporting assessment resources for Assessment Task 4 of BSBWHS521.
GRADING WHS MANAGEMENT SYSTEM ELEMENTS
4. WHS Training 5. WHS Procedures 6. Contractor Management
Advanced As for Good, plus: As for Good, plus: As for Good, plus:
Performance WHS training procedures are Procedures are made available to other Consultation takes place between senior
System constantly reviewed to make sure they schools of a similar size management & contractor management to
measured and remain effective Procedures are compared against those review WHS performance issues
benchmarked for The training program responds to in similar schools to assess them against
continuous changes in the work environment & best practice in educational environments
improvement legal requirements for WHS
Good Performance As for Satisfactory, plus: As for Satisfactory, plus: As for Satisfactory, plus:
All required elements Suitably qualified people give Procedures are available electronically A list of preferred contractors is kept based on
in place and operating training Procedures are reviewed to assess their past performance standards
effectively All managers are trained in their effectiveness Contractor WHS performance is part of general
WHS responsibilities Only current copies of procedures are WHS performance reports
After training people demonstrate available in the workplace
what they have learnt
Refresher training is provided
Satisfactory Staff do WHS training needs Risk assessments have been done to There is a procedure for the WHS aspects of
Performance analysis identify the need for procedures minor contractor selection
Basic system and legal An annual training plan is Procedures reference legal & other Tender selection involves assessment of WHS
compliance developed and implemented requirements capabilities
Training is appropriately resourced Procedures are developed in consultation Contractors are asked for safety documents
Staff attend training with staff before starting work
Training records are kept Staff are trained in procedures relevant to Contractors do WHS induction training
Induction training is given before their work Contractor WHS performance is assessed
anyone starts work Procedures are collected together in an Unsatisfactory WHS performance is take up
WHS Manual with contractors
Minimal Performance Some WHS information is given at Some WHS procedures have been Contractor selection does not include WHS
Fails to meet basic induction developed for obvious hazards eg criteria
legal requirements No consistent effort is made to manual handling, electrical Contractors are not supervised while in the
identify & meet WHS training workplace
needs
© Australasian International Academy 2019
This document is Performance Reporting Matrix.
It is part of the supporting assessment resources for Assessment Task 4 of BSBWHS521.
GRADING WHS MANAGEMENT SYSTEM ELEMENTS
7. WHS Performance Indicators 8. Risk Management Processes 9. Inspection, Testing & Corrective Action
Advanced As for Good, plus: As for Good, plus: As for Good, plus:
Performance WHS performance is Risk management processes are Inspection procedures are reviewed to make
System constantly benchmarked against industry benchmarked against industry practice – sure they continue to be effective
measured and standards – where available where available Outcomes from inspections are reviewed to
benchmarked for identify weaknesses in workplace procedures &
continuous practice
improvement
Good Performance As for Satisfactory, plus: As for Satisfactory, plus: As for Satisfactory, plus:
All required elements WHS performance is reported to Outcomes from risk management are People doing inspections have WHS training &
in place and operating external stakeholders reported to senior management & the WHS experience in the workplace
effectively committee if applicable or to all staff in Only qualified people carry out testing of plant,
general equipment & facilities
Risk management procedures are reviewed Corrective action is reviewed to check on its
to make sure they continue to be effective effectiveness
Satisfactory There is a procedure for WHS There is a procedure for risk management There is a procedure for inspection, testing &
Performance performance measurement Managers have identified responsibilities for corrective action
Basic system and legal Performance indicators balance risk management Inspections are done to a schedule
compliance process & outcome indicators Continuous efforts are made to identify Inspection checklists are used
There is a schedule for regular hazards and control risks Corrective action is recorded & taken
WHS reporting Safe work procedures have been Outcomes for inspections are reported to
WHS reports are an agenda item developed for all hazardous situations management & the WHS Committee
at management meetings Everyone is trained in safe work procedures Inspection documents are kept
WHS performance is reported to The effectiveness of risk controls is There is a schedule for testing plant, equipment
staff regularly reviewed & facilities
Minimal Performance General goals are included in Risk management depends on each Inspections rely on staff looking around to spot
Fails to meet basic WHS Policy manager’s level of interest problems
legal requirements WHS performance measurement Some efforts are made to identify hazards & Corrective action may be taken
relies on injury data & workers control risks
compensation costs Safe Procedures for haz. work avail
© Australasian International Academy 2019
This document is Performance Reporting Matrix.
It is part of the supporting assessment resources for Assessment Task 4 of BSBWHS521.
GRADING WHS MANAGEMENT SYSTEM ELEMENTS
10. Incident Report/Emergency Response 11. Injury Management/Return to Work 12. WHS Document Control
Advanced As for Good, plus: As for Good, plus: As for Good, plus:
Performance Senior management maintain appropriate Senior management benchmark injury The procedures for WHS document
System constantly liaison with external emergency service claims & return to work performance control are periodically reviewed to
measured and providers against comparable schools’ make sure it continues to work
benchmarked for External emergency services are periodically performance effectively
continuous included in trials of emergency procedures Senior management review changes in
improvement technology of document control to
identify & implement the most efficient
methods
Good Performance As for Satisfactory, plus: As for Satisfactory, plus: As for Satisfactory, plus:
All required elements Staff are continually encouraged to report Senior management review the number WHS documents are periodically
in place and operating incidents of injury claims & progress achieved by reviewed & updated, as required
effectively Emergency procedures are benchmarked return to work programs WHS document control is tested as
with similar companies Any weaknesses in performance are part of WHS auditing
identified & corrected
Satisfactory There are incident reporting & emergency There is an Injury Management & There is a procedure for WHS
Performance response procedures Return to Work Policy & Procedures document control
Basic system and legal Staff are trained in these procedures which complies with legal requirements WHS documents are filed, stored &
compliance Incident report forms are available There is a trained Return-to-Work archived
Most incidents are reported Coordinator WHS documents can be retrieved
All reported incidents are investigated Staff know about their entitlements Documents carry dates & version
Corrective action is taken promptly Management know about their role in numbers
Emergency procedures are regularly trialled return to work programs There are current copies of WHS law,
& improved Codes of Practices etc available
Minimal Performance Incidents are sometimes reported and There is an Injury Management & Some WHS documents are kept
Fails to meet basic investigated Return to Work Policy Dates and version numbers are not
legal requirements There is an emergency procedure but it Staff do not understand the policy applied to WHS documents
hasn’t been trialled requirements
© Australasian International Academy 2019
This document is Performance Reporting Matrix.
It is part of the supporting assessment resources for Assessment Task 4 of BSBWHS521.
GRADING WHS MANAGEMENT SYSTEM ELEMENTS
13. WHS Performance Review 14. WHS Auditing 15. WHS Continuous Improvement
Advanced Performance As for Good, Plus: As for Good, Plus: As for Good, Plus:
System constantly measured WHS performance is benchmarked Regular and planned WHS System changes & improvements are reported on
and benchmarked for against comparable businesses are a key component in the school/CSO website so they can be shared with
continuous improvement developing continuous all schools
improvement plans
Good Performance As for Satisfactory, plus: As for Satisfactory, plus: As for Satisfactory, plus:
All required elements in WHS performance outcomes are The CEO reports WHS audit System changes & improvements are reported to
place and operating shared with staff outcomes & their staff
effectively WHS performance outcomes are implemented responses to System changes & improvements are reported to
reported to external stakeholders the Director & external external stakeholders
stakeholders
Satisfactory Performance There is a procedure for WHS There is a schedule for There is a procedure which sets out how WHS
Basic system and legal performance review audits system improvement will be achieved
compliance Process & outcome indicators are Internal & external auditors Senior & line management review all WHS
used for performance review are qualified indicators & performance information to identify
Regular WHS performance reports Audit reports are considered possible system improvements
are compiled by senior management & System changes are decided on after consultation
WHS reports are considered by the responses made to report with relevant staff
CEO & relevant committees recommendations A system improvement plan is developed &
Performance improvements are Corrective action is taken implemented
identified & introduced promptly System changes are reviewed to check that
Audit reports are kept improved performance has resulted
Minimal Performance Injury statistics & WC costs are WHS audits are not done Effort is focused on fixing WHS problems rather
Fails to meet basic legal sometimes reviewed than achieving improved WHS performance
requirements Reviews rarely lead to change KPI show little evidence of improved WHS
© Australasian International Academy 2019
