Supplier Performance Evaluation
Purpose
The purpose of the Supplier Performance Evaluation form is to provide data to improve
service and to better manage our supplier base. The evaluation will be used internally as
well as shared with the supplier.
Scope
This process applies to the Purchasing, Engineering and Quality departments.
Responsibility
The Director of Finance & Materials, and Materials Associate will maintain this program.
General
The Supplier Performance Evaluation Program will be performed one time annually. The
criteria for selecting suppliers to be evaluated / re-evaluated is determined by the “Key
Supplier” list as defined by the Hill & Smith Procurement Standards Project. The process
for completing the evaluation is as follows:
1. Route the evaluation form to the following departments for completion:
Engineering
Quality
Purchasing
2. After the form is completed and returned, make two copies. Put one copy in the
supplier file and keep the other copy for review with the supplier.
3. Meet with the supplier and review the evaluation form. Cover any special notes
from any other departments and, if needed, request any corrective action in
writing to remedy the problem.
Supplier: Date:
Summary Evaluation, by Department Departmental Scores
Engineering (6 Max)
Quality (9 Max)
Purchasing (18 Max)
Form No. CPQ205.0615 Revision History: 04-19-16 – Added evaluation key. Added columns for the individual completing the evaluation and the date.
Rev. 3 – Page 1 of 2 Scope – replaced “policy” with “process. General – replaced “procedure” with “process”.
05-25-17 – Added numerical control to all fields. Added item 6 under “Purchasing”.
10-13-17 – Revised scoring to reflect May 2017 addition in purchasing section and for total score ranges.
Performance Criteria Key:
0 = Poor / No systems in place
1 = Minimum systems in place / Needs improvement
2 = Systems in place / Compliant most of the time
3 = Systems in place / Fully compliant
Note: If a category is not applicable to the supplier, place a score of a 3 in the category.
Engineering Evaluated By Date Score (0-3)
1. Furnishes requested data promptly
2.Timely R&D Requests & Product Sampling
Quality Evaluated By Date Score (0-3)
1.Quality of material
2.Furnishes certification, test reports, etc.
3.Replies with corrective actions
Purchasing Evaluated By Date Score (0-3)
1.Delivers on schedule
2.Prices are competitive
3.Prompt and accurate with routine documents
4.Does not unfairly exploit a single source
position
5.Currently supplies price, catalog and technical
information
6.Completes compliance documentation as
requested
Scoring – Maximum 33 points available Total Score:
25 – 33 = Prime
15 - 24 = Neutral
0 - 14 = Room for Improvement
Should a supplier have three consecutive “room for improvement” scores, they are placed on written notice for potential re-sourcing.
Form No. CPQ205.0615 Revision History: 04-19-16 – Added evaluation key. Added columns for the individual completing the evaluation and the date.
Rev. 3 – Page 2 of 2 Scope – replaced “policy” with “process. General – replaced “procedure” with “process”.
05-25-17 – Added numerical control to all fields. Added item 6 under “Purchasing”.
10-13-17 – Revised scoring to reflect May 2017 addition in purchasing section and for total score ranges.
