ePayRoll System
ePayroll System
User Manual
Treasuries and Accounts Department Page 1
ePayRoll System
1) Login Page
- User Login with the given username and password
In this system contains two main roles,
1) Bill Preparation (Entry and Forward)
2) Bill Passing (Approval)
Treasuries and Accounts Department Page 2
ePayRoll System
2) Control Master Entry
The following details are entered in this form
- Year and Month
- PF Type
- Total No of Employees and Number of Employees available.
- Financial year, HRA City and CCA City
- TANNO
Treasuries and Accounts Department Page 3
ePayRoll System
Control Master Forward
The entered control master details forwarded to DDO.
Treasuries and Accounts Department Page 4
ePayRoll System
Control Master Approval
The entered control master details Approval to DDO.
Treasuries and Accounts Department Page 5
ePayRoll System
3) Government Order Entry
The following details are entered in this form
- Government Order
- Permanent /Temporary
- No Of Employee
Treasuries and Accounts Department Page 6
ePayRoll System
Government Order Forward
The entered Government Order details forwarded to DDO.
Treasuries and Accounts Department Page 7
ePayRoll System
Government Order Approval
The forwarded Government Order details approve by DDO.
Treasuries and Accounts Department Page 8
ePayRoll System
4) Post Sanction Entry
The following details are entered in this form
- Select Government Order
- Scale code
- Select Designation
- Number of post
- Number of vacant
Treasuries and Accounts Department Page 9
ePayRoll System
Post Sanction Forward
The entered Post Sanction details forwarded to DDO.
Treasuries and Accounts Department Page 10
ePayRoll System
Post Sanction Approval
The forwarded Post Sanction details approve by DDO.
Treasuries and Accounts Department Page 11
ePayRoll System
5) DP Code Master Entry
The following details are entered in this form,
- Nature of Pay
- Select Major Head
- Select DPCODE and DH_SD Code
- Description
Treasuries and Accounts Department Page 12
ePayRoll System
DP Code Forward
The entered DPCode details forwarded to DDO.
Treasuries and Accounts Department Page 13
ePayRoll System
DP Code Approval
The forwarded DPCode details approve by DDO.
Treasuries and Accounts Department Page 14
ePayRoll System
6) Bill Master Entry
The following details are entered in this form
- DDO Code
- Bill Code
- Bill Description
- Nature of pay
- DPCode
- Category
Treasuries and Accounts Department Page 15
ePayRoll System
Bill Master Forward
The entered bill details forwarded to DDO.
Treasuries and Accounts Department Page 16
ePayRoll System
Bill Master Approval
The forwarded Bill details approve by DDO.
Treasuries and Accounts Department Page 17
ePayRoll System
7) Seal Details (Update Only)
The following details are entered in this form,
-DDO Code
-Seal Details
Treasuries and Accounts Department Page 18
ePayRoll System
8) Employee Master (Permanent) Entry
The following details are entered in this form
- Employee GPF No
- Suffix
Click yes to Continue enter the employee master details.
If employee not get GPF number, give temporary employee code and
select new in suffix.
Employee Master (Permanent) Entry
The following details are entered in this form
- Employee GPF No
- Suffix
- Employee name
- Date of Birth
Treasuries and Accounts Department Page 19
ePayRoll System
- Date of Joining Government Service
- Father Name
- Marital Status
- Category
- PF Type
- PAN NO
Treasuries and Accounts Department Page 20
ePayRoll System
9) Fixation Entry and Forward
The following details are entered in this form
- Employee GPF No and Suffix
- Pay Commission No
- Scale Code
- Basic Pay
- Sanction Order No
- Sanction Date
- Effective Date
- Remarks
Treasuries and Accounts Department Page 21
ePayRoll System
Fixation Approval
Treasuries and Accounts Department Page 22
ePayRoll System
10) Employee Changeable
Treasuries and Accounts Department Page 23
ePayRoll System
11)Dues
Treasuries and Accounts Department Page 24
ePayRoll System
12) Deduction
Treasuries and Accounts Department Page 25
ePayRoll System
13) Loans and Advance
Treasuries and Accounts Department Page 26
ePayRoll System
14) NSD Entry
Treasuries and Accounts Department Page 27
ePayRoll System
15) PLI Entry
Treasuries and Accounts Department Page 28
ePayRoll System
16) Employee Details Forward
The following details are forwarded to DDO
- Employee Master
- Employee Changeable (Permanent)
- Dues
- Deduction
- Loan and Advances
- NSD Deduction
- Postal Life Insurance (PLI)
Treasuries and Accounts Department Page 29
ePayRoll System
17) Employee Details Approval
The forwarded Employee details approval by DDO.
Treasuries and Accounts Department Page 30
ePayRoll System
Allotting New GPF Number
Enter the New NPS/CPS Number
Select the Suffix
AG’s Letter number
AG Date
Treasuries and Accounts Department Page 31
ePayRoll System
Allotting GPF number Approval
Treasuries and Accounts Department Page 32
ePayRoll System
18) Pay Calculation
During Pay calculation, Employee Pending transaction details are shown
in this form.
Treasuries and Accounts Department Page 33
ePayRoll System
The following details are entered in this form
- Salary Type
- Bill name
Treasuries and Accounts Department Page 34
ePayRoll System
19) Pay Bill Reports
19.1) Pay Statement
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ePayRoll System
19.2) Bill Forward
The forward the Bill details to approve by DDO.
Treasuries and Accounts Department Page 36
ePayRoll System
19.3) Bill Approval
The Forward bill details approved by DDO.
Treasuries and Accounts Department Page 37
ePayRoll System
19.4) ECS Bill
Treasuries and Accounts Department Page 38
ePayRoll System
19.5) Outer Report
Treasuries and Accounts Department Page 39
ePayRoll System
19.6) schedule Report
Treasuries and Accounts Department Page 40
ePayRoll System
Next Month Process
Every month when start salary bill, have to do Edit Installment for the
month.
Treasuries and Accounts Department Page 41
ePayRoll System
Start Calculation
Treasuries and Accounts Department Page 42
ePayRoll System
Current Details Modification
Full pay, Partial Pay or No pay for the employee.
Treasuries and Accounts Department Page 43
ePayRoll System
Treasuries and Accounts Department Page 44
ePayRoll System
Modification Approval
Treasuries and Accounts Department Page 45
ePayRoll System
20) Surrender Leave Salary(SLS) Entry and Forward
Treasuries and Accounts Department Page 46
ePayRoll System
SLS Approval
Treasuries and Accounts Department Page 47
ePayRoll System
SLS Calculation
Treasuries and Accounts Department Page 48
ePayRoll System
SLS Statement Report
Treasuries and Accounts Department Page 49
ePayRoll System
Non-Salary Entry
Treasuries and Accounts Department Page 50
ePayRoll System
Non-Salary ECS Report
Treasuries and Accounts Department Page 51
ePayRoll System
DA Arrear ECS
Treasuries and Accounts Department Page 52
ePayRoll System
DA Bill Forward
DA Bill Approval
Treasuries and Accounts Department Page 53
ePayRoll System
Treasuries and Accounts Department Page 54
SALARY ARREAR - USER MANUAL
Step 1 : Account Login -> Employee Management -> Salary Arrear.
Step 2 : Enter Employee Code and Suffix. Employee details and month of Salary Arrear will be
shown automatically. ( Note : The Employee should be used WebPayroll regularly upto the
previous month of Salary Arrear month in WebPayroll).
Select Bill Code other than the regular Salary Bill Code. (Regular Salary Bill Code will be
not shown in this list).
Installment month will be calculated automatically for Loans And Advance.
Click -> Save.
Step 3 : Employee Management -> Modify Forward
We can View Salary Arrear details by clicking View.
Step 4 : Click the Check Box and Click Forward button
Step 5 : Then Go to DDO Login -> Employee Management -> Modify Approval.
Click the Check Box And Click Approve button.
Step 6 : Then Go to Accountant Login -> Pay Bill Reports -> Pay Calculation
Choose Salary Type as Arrear.
Choose Bill and click Submit to Run Pay Calculation.
Step 7 : Pay Bill Reports -> Pay Statement.
Select Salary Type as Arrear. Then Select Bill Type, Year and Month.
Click -> Generate Report Button to view the Pay Statement.
Step 8 :Pay Bill Reports -> Bill Forward.
After Checking all necessary details, we need to Forward the Bill.
Select Salary Type as Arrear, select Bill, Year and Month.
Click Bill Forward.
Step 9 : Go to DDO Login -> Pay Bill Reports -> Bill Approval.
Select Salary Type as Arrear, select Bill, Year and Month.
Click Bill Approve Button.
Step 10 : Accountant Login -> Pay Bill Reports -> ECS Report.
Select Salary Type as Arrear, select Bill, Year and Month.
Click Generate Report button.
Download SES File.
Step 11 : Pay Bill Reports -> Schedule.
Select Salary Type as Arrear, select Bill, Year and Month And click View Report.
Step 12 : Pay Bill Reports -> Outer.
Select Salary Type as Arrear, select Bill, Year and Month And click Generate Report.
