Name of the Society: The name of the Society is

Aligarh Movement to Educationally Empower the Nation

AMEEN

Constitution of AMEEN

Memorandum of Association of AMEEN

Name of the Society: The name of the Society is Aligarh Movement to
Educationally Empower the Nation (AMEEN), henceforth referred to as “the
Society” or “AMEEN”.
Registered Office: The registered office of the Society is situated at
………………………………………….

Aims and objects:

AMEEN has set for itself the following aims and objects:

1. To directly help the needy members and sections of society, through charitable
actions of the Society, as far as feasible.

2. To promote intra-community harmony, in order to build better interpersonal

relationships, through efficient networking and by promoting moderation.

3. To promote positive social norms on subjects like marriage, family life, child up-
brining, woman’s emancipation, community health, etc.

4. To advance curriculum-based education, adult education, social education, and

technical education.

5. To inculcate economic and business sense and to provide moral and material
support to business entrepreneurs.

6. To guide and prepare younger generations to constructively engage in

networking and interactive exchanges with other sections of the society while
having full confidence and ability to hold their own ground.

7. To increase - on every aspect of human life, the general awareness of all

individual members of the society, leading to higher levels of acculturation.

8. To strive for all round healthy development of individuals, as members of a

Community.
 9. To further promote a sense of nationalism, humanitarianism and international
brotherhood through the democratic processes, that is to say through the peaceful
exercise of consensus.

10. To undertake any other charitable projects which are aimed at helping the
humanity or any section of it.

Governing Body:
The names, addresses, occupations and designations of the present members of
the Governing Body to whom the management of the Society is entrusted, as
required under Section 2 of the Societies Registration Act 1860, are as follows:

Sl. No. Name & address occupation Designation

Desirous Persons:
We the undersigned are desirous of forming a Society named AMEEN under the
Society’s Registration Act, 1860, in pursuance of Memorandum of Association of
the Society.

Sl.No Name & Address Occupation

Signature

Rules and Regulations of AMEEN:

1. Name of the Society: The name of the Society is AMEEN, also herein referred
to as “the Society”.

2. Membership:
The membership of the Society is open to any person who has attained the age of
maturity, and who fulfils the terms and conditions of the Society as applicable to that
particular kind of membership, but subject to the approval of the Governing Body of
the Society.

3. Patrons:
Prominent citizens of the country, with appropriate inclination, will be co-opted as
patrons whose knowledge and expertise will be utilized by the Society for its
improved functioning.

4. Subscription: The present structure of the fees will be as under. However the
subscriptions can be modified by the Governing Body of the Society.

Admission Fee & Annual Subscription:

(i) General Members:

On payment of Rs. 50/- their names and addresses will be mentioned in the roll of
the Society. They will be invited to General Body meetings for hearing the debate
and deliberations.

(ii) Full Members:

The admission fee and the subscription shall be as under, unless otherwise revised
by the Governing Body of the Society. Such a member can vote for election of
members of Governing Body as also of office-bearers of the Society.
(a) Admission fee: Rs.100/- at the time of admission.
(b) Subscription: Rs.100/- a year.

(iii) Executive Members:

Membership is open for anyone who is at least a Graduate, who is without

any criminal record and who is recommended by the majority view of existing
members of the Governing Body of the Society. The admission fee and the
subscription shall be as under unless otherwise revised by the Governing Body of
the Society. Such a member can stand for becoming a member of Governing Body
of the Society or for holding an office under these rules.
(a) Admission fee: Rs.1000/- at the time of admission
(b) Subscription: Rs.200/- a year.

Note: Voluntary donations from members/non-members will also be accepted.

5. Termination or Cessation of Membership:

The Governing Body of the Society shall have the powers to extinguish/ terminate
the membership of the Society, on the following grounds:

(a) On death of the member,

(b) On submission of written resignation by the member,
(c) If member is found to be involved in any anti-social activities,
(d) If member is adjudged by any court of law to be a criminal offender,
(e) If member is found guilty of, act, omission or propaganda which will have the
effect of defeating the Aims and Objects of the Society,
(f) If member fails to pay the subscription of contribution for three months from the
date it becomes due and without any reason.
(g) If member disregards Rules & Regulations or disobeys the decisions of the
Governing Body or of the General Body.

Note: The right to appeal against the decision of the Governing Body shall lie with
the General Body.

6. Re-admissions:
Any member whose membership has been extinguished can be re-admitted by the
majority vote of a General Body of members when the reasons as mentioned in
Rule 5 above, do not exist anymore.

7. Rights of Members:
i) Every full/ executive member shall have the right to participate and vote in
the proceedings of General Body. Every executive member will have additional
right of being elected to the Governing Body or any Committee or Office created by
or under these Rules. Other general members will however have the right to
participate in the deliberations of the General Body.
ii) Every full/ executive member shall have the right to inspect the books of
accounts during working hours by giving prior notice on payment of requisite
prescribed fee.

8. Bodies:

There shall be a general body called, the General Body of the AMEEN society
consisting of all members. There will be an elected executive authority of executive
members, called, the Governing Body as per the rules framed herein.

9. Functions of General Body:

(a) General Body meeting shall be generally held once every year. But special
General Body meetings can be held any time on the requisition of one-fourth of
total members (executive and full and specially approved general member), or
half or more, of the members of the Governing Body. The quorum of the
General Body meeting shall be 30% or 50 number (whichever is less) of
members (executive and full) of the General Body of the Society.
(b) Minimum 20 (twenty) days general notice shall be given to the members,
before the date of General Body meetings, specifying date, time, place and
issues in brief to be discussed. The notice will be deemed to have been given
for the residents, when published in a local print publication. Besides, for those
members, who have registered their Mail IDs with the Society, E-mail notices
shall be sent at least 15 (fifteen) days in advance seeking their votes on specific
issues included in the agenda for deliberation. (This will especially help the
Nonresident members to participate).
(c) The General Body will consider the following, besides any other matters, in its
meetings.
i)The Annual Report and the Statement of Accounts.
ii) The Program and Budget for the ensuing year.
iii)Election of the Officials i.e. office-bearers, and Members of Governing
Body.
iv) Passing of resolutions, to delegate (and by implication withdraw) powers
to the Governing Body, as may be necessary to facilitate day-to-day
administration of the work of the Society and implementation of its various
programs.
v) Amendment or alteration of the existing Rules and Regulations.
vi) To amend or alter any of the existing Rules and Regulations, made by or
under this Constitution/ Memo of Association, for which votes of 3/4th of the
members(executive and full) present in such meeting shall be necessary, in
addition to observance of law of the land as may be applicable.

10. Notice and Quorum of the General Body:

The quorum for the General Body will be 30% or 50 (whichever is less), number of
members (executive and full) in meetings. Thereafter the participation of Non-
present members will be through their received E-mails on any point of voting
including on the election of each one of the office bearers and Governing Body
members etc.

11. Voting in General Body:

 i) All proceedings of the General Body (executive and full) shall be on
specific, identified issues and same will be confirmed by show of hands where there
is unanimity by the members present at meeting and if there is no dissenting note in
any E-mail received on the issue from any eligible voter, till the time of voting.
ii) If the members demand a poll on any issues, it shall be taken in the
subsequent meeting or in the same meeting in case the majority of all present
agree, and if E-mail registered members have been duly notified (15 days in
advance through E-mails). The votes of Non-present members received through E-
mails on those issues, will be duly counted. The simple majority view shall prevail
as the decision of the General Body.
iii) President or Vice President or General Secretary or Treasurer or any
other member of the Governing Body in that order shall act as presiding person,
who will not vote, otherwise than for giving a casting vote.

12. Governing Body: (under Section 16 of the Societies Registration Act, 1860)

(a) The strength of Governing Body comprising of Officials and G.B. Members shall
not be less than 8 and not more than 15, and the composition shall be as under:

(i) President … One

(ii)Vice-President … One
(iii)General Secretary … One
(iv)Treasurer … One
(v) Other Members. … Four to Nine nos.

Note: Out of members at (v) above, one member will be earmarked, by the
Governing Body, for the following one year, to act as Reserve Official, who will
be the automatic reliever of General Secretary / Treasurer during their
temporary absence/ sickness etc.
(b) Officials comprising of the four posts of President, Vice-President, General
Secretary and Treasurer, will be elected, from amongst the executive members
only (as defined in aforementioned Para 4.iii) by all the members (executive and
full) of the General Body. The four to nine members of the Governing Body, as
mentioned at Para 10(a)(v) above, will also be similarly elected, out of the
existing executive members (as defined in aforementioned Para 4.iii),
(c) The term of the four Officials so elected shall be two years and that of the
Governing Body Members it shall be six years. On the election/ re-election of the
Officials by the General Body, a new Governing Body will deem to have come
into existence. Officials not re-elected to office shall however continue to be part
of the Governing Body as Other Members [Para 12(a) (v).] and complete their
six years term.
(d) Minimum of 7 days notice shall be required for every Governing Body meeting
of the Society but special Governing Body meetings can be called by giving 24
hours notice.
(e) Quorum of every Governing Body meeting shall be half of the total strength of
the Governing Body participating in the meeting process, which will include
distant participation by means of Fax, e-mail, and tele- or video- conferencing,
followed in confirmation by letter/e-mail/Fax, but it shall not be less than four
persons physically present.
(f) Governing Body meeting shall be organized once in two months regularly (or as
and when the Governing Body of the Society may decide from time to time) in
which members can participate by means of telecommunication also.
(g) Half or more of the members of the Governing Body can requisition the special
Governing Body meeting.
(h) In case of contingency of the unforeseen, the post of President, Vice –President
and Reserve Official will be filled up by the majority view of the Governing Body
till the convening of meeting of the General Body.

13. Rights and Duties of the Governing Body:

i) The properties of the Society shall vest in the Governing Body which shall
conduct all the affairs of the Society, receive or remit money, issue receipts,
discharge liabilities, acquire, hold and dispose of properties of the Society, in
accordance with the resolutions of the General Body.
ii) The Governing Body may authorize any member or members to execute
any deed or document for any purpose sanctioned by it.
iii) Any vacancy arising in the Governing Body may be filled by co-option by
the Body from the list of executive members, till it is confirmed/ rejected by
the General Body.
iv) The Governing Body shall appoint the staff of the Society’s office, fix their
remunerations and can terminate their engagements with the Society without
assigning any reasons.
v) The Governing Body may open different chapters at different places to
pursue the interests of the Society.
vi) The Governing Body will nominate office-holders of different Chapters till a
method of electing such office bearers is established, the result of which
election will however have to be accepted by the Governing Body to have
validity under this Memorandum.
vii) The Governing Body will interact and negotiate with the website
administrator of the Society, organize meetings and authorize expenditure by
a majority vote.
viii) Members of this Body can transact their business through fax/internet/letter
for taking a decision.

14. Minutes Book:

The proceedings of the General Body and Governing Body shall be recorded in a
Minutes Book.

15. Powers and Duties of Officials:

(i) President:

(a) President shall preside over all the meetings of the Society.
(b) At the time of voting on any matter/subject, if the total votes of the groups of
members happen to be equal in number, the President has the power to cast an
extra vote to decide the matter/subject.
(c) President will approve and authenticate any major expenditure and all non-
routine expenditures (Limit of amount to be decided by Governing body) of the
Society which shall be first proposed by the General Secretary. He will also
review and scrutinize each and every expenditure incurred, by the Society.
(d) President will approve all the programs and agendas of the Society which
will ordinarily be prepared by the General Secretary
(e) President shall have the power to allow inclusion of any matter/subject in
agenda for the discussion in the course of proceeding/meeting.
(f) President can sign all the papers/letters, on behalf of the Society, to conduct
its correspondence, which otherwise would normally be signed by the General
Secretary.
(g) President will supervise the work of all the Officials and G.B. Members in
matters relating to the Society.

(ii) Vice-President:

The Vice-President of the Society shall have all the powers of the
President in his/her absence and will act as the active member of the Governing
Body and in case of need may hold in custody the bank papers like cheque
books, instruments etc.

(iii) General Secretary:

He shall be responsible for the executive administration of the Society

subject to the control of the Governing Body and supervision of the President.
His duties among other things shall be: -

(a) To attend to the correspondence of the Society.

(b) To convene and attend the meetings of the Governing Body and General
Body and duly record the proceedings of such meetings.
(c) To prepare the Annual Report under the guidance of Governing Body and
frame the programs and budget for ensuing year.
(d) To ensure the implementation of the Resolutions passed by the General
Body and the decisions taken by Governing Body.
(e) To act as the Executive Officer of the Society. He shall be the person to
sue and be sued on behalf of the Society. He shall be custodian of all records
(except the bank passbook, cheque books and FD instruments, either
documentary or electronic, which shall remain in the custody of Treasurer or
Vice-President in case of exigency)
(f) He shall keep with him, Rs.1000/- as cash (or an amount as may be
authorized by the Governing Body) at all times, for making contingent
expenditure in consultation with vice-President, and on receipt of moneys to the
Society from any source, he shall direct the money to be deposited in any
nationalized Bank through the Treasurer of the Society.

(iii) Treasurer:

(a) All funds of Society shall remain under the custody of Treasurer.
(b) Treasurer shall make disbursement, in accordance with the direction of
Governing Body/ General Secretary-within-his-financial-powers/ President
(through General Secretary)-within-his-financial-powers, as the case may be,
and shall be responsible for receipt and payment of moneys. He shall be
 responsible for maintaining proper accounts of the Society and shall supervise
all work being done on the accounts.
(c) He shall also, prepare a statement of accounts and get them audited and
present them before the Governing Body once every quarter, and before the
General Body once every year.
(d) He shall sign all bills and receipts on behalf of the Society. The payment
vouchers shall however be further countersigned by the General Secretary.
(e) He shall intimate to the Governing Body, the names of any defaulting
members who have not paid their subscriptions in time.
(f) He shall hold the bank documents. Bank account in a nationalized bank will
be opened in the name of three Officials of the Society in their official
capacities under the seal of the Society and bank cheques will be operated
jointly by any two of such officials.

16. Duties of Reserve Official:

As the name suggests, this official will act as reserve person, to take over the
duties of General Secretary/ Treasurer, during their temporary absence or
sickness etc.

17. Financial Year:

The official financial year of the Society will be from January 1st to
31st December of the year.

18. Source of Income:

The sources of income of the Society shall be:

i) Membership Fee.
ii) Donation and Charity from members / non-members.
iii) Any other legitimate means as may be approved by a resolution
of the General Body.

19. Bank Account:

Money will be kept in a nationalized bank at Patna. Only a maximum of

Rs.5000/-(five thousand) only cash may be kept by Treasurer in his treasury
chest, out of which a fund level of Rs. 1000/- will be maintained in the hands of
the General Secretary for contingent expenditure to be incurred in consultation
with Vice-President. Bank cheques will however be operated jointly by two
members, that is, (i) by General Secretary and Treasurer or (ii) by either one of
the preceding two, and the President or Vice -President, in case of exigency.

20. Auditing of Accounts:

Two of ‘other members’ of the Governing Body, will help the Treasurer to
prepare the quarterly report of accounts, before presenting the same to the
Governing Body, by going through the entire Accounts Books of the Society and
both will certify correctness on the quarterly report. Besides, any two elected
members of the General Body, who will be other than the members of Governing
 Body, will carry out detailed audit of the accounts of the Society every year, and
certify correctness. This internal audit will be in addition to the annual statutory
audit as may be applicable under the law of the land, and will preferably be
carried out and completed, before the commencement of the statutory audit.

21. Notice:

Notice will generally be issued through any local publication, 20 days prior
to the date of the General Body meeting. This effort will be further supplemented
by written communication/oral communication/e-mails as far as possible.

22. Amendment:

Amendment of the Constitution will be done by the General Body after

fully debating and thereafter, after passing Resolution by not less than 3/4th of
the members (executive and full), present and voting, and as per the procedure
laid down under the law of the land.

23. Voluntary exit: Any member can voluntarily exit from primary membership of
Society or from any Body or from any Office of the Society, on tender to the
President, a letter of his willingness to do so, which shall be deemed effective but
without prejudice to the rights of the Society to settle the accounts of the assets
and liabilities of the Society, in which such member is personally involved. In
case of the contingency, of resignation of President, he shall hand over such
letter to the Vice-President.

24. Chapters:

The Society will have its Chapters and Sub-chapters in places where there
are willing persons to join the Society. The decision to create a Chapter and / or
its Sub-chapter will be taken by the Governing Body. Chapters and Sub-chapters
will have specified areas under their coverage. The areas so earmarked, shall be
decided by the Governing Body. The Chapters and Sub-chapters will work under
the general guidance of the Governing Body for which separate rules and
regulations may also be laid down by the Governing Body from time to time. Each
Chapter and Sub-chapter will have its own elected office bearers, such as
President, Secretary, and Assistant Secretary, subject to ratification of their
election by the Governing Body. In case of exigency, the Chapter
including/excluding its Sub-chapters can be superseded by the Governing Body
and its work discharged directly by the Officers-bearers of the Society till new
office bearers of the Chapter are elected. A Sub-chapter can similarly be
superseded by the Governing Body on the unanimous recommendation of the
office bearers of the Chapter and its work assigned to the Chapter till Sub-chapter
is reframed. A Sub-chapter will also have elected office bearers, such as a
President, a Secretary, and an Assistant Secretary.

25. Application of the Act:

All the provisions under all the sections of the Societies Registration Act,
1860, as applicable to States of India, shall also be applicable to this Society.

26. Essential Certificate:

Certified that this is the correct copy of the Rules and
Regulations of the Society as contained herein.

GENERAL SECRETARY TREASURER

VICE PRESIDENT PRESIDENT