P a g e | 1 of 16

Annexure - I

INSPECTION REPORT No.of

No. of Units
Units

Recognition – MDS Course / Increase of Seats

CONSERVATIVE DENTISTRY & ENDODONTICS

Name of the College

No. of Recognised BDS Seats

No. of MDS seats applied for
No. of seats sanctioned
by the State Govt.
No. of seats sanctioned
by the University
No. of Seats granted by the Govt. of
India

DCI Letter No. DE-15( )-________________________ Dated _________________

Date of Inspection

Date of last Inspection

Name of Inspector (1)

Address of the Inspector

Name of Inspector (2)

Address of the Inspector

For any clarification please go through DCI Regulations and their subsequent amendments, as the case may be.
VERY IMPORTANT FOR INSPECTORS AND PRINCIPAL
I: The institution details to be duly typed and filled by the Principal/Dean. The Inspectors should fill the
“Available/Remarks/Observation Column” in his/her OWN HANDWRITING with blue ink Pen only.
o Proforma should be submitted to the Inspectors on their arrival.
o Inspector should verify all the contents of the proforma and submit the same alongwith their observation to the Council
within 48 hours of Inspection.
o All documents should be submitted to the DCI in English or translated in English and certified by the competent authority.
II: The Council’s Inspectors be ensured that the original affidavits alongwith enclosures of the faculty should be dispatch with the
Inspection Report in his/her presence.

(Inspector:1) (Inspector:2)
 P a g e | 2 of 16

GENERAL INFORMATION

1. Name of the Dental College with full address, Email Address, Telephone & Fax No.
__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

__________________________________________________________________________________

2. Date of recognition of BDS degree _____________________

3. State Government Essentiality/Permission

Certificate
: Issued by:

No. & Date:

Valid Upto:

4. University Affiliation : Issued By:

(Provisional / Permanent)

(Copy of the latest affiliation to be attached) No. & Date:

Valid Upto:

4. (a) Particulars of Affiliated University:

i) Name and Address of the University

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

ii) Central/ State/Private/Deemed

___________________________________________

(Inspector:1) (Inspector:2)
 P a g e | 3 of 16

_____________________________________________________________________

5. PRINCIPAL :-

Name of the Institution Director/Dean/Principal

(who so ever is Head of
Institution)
Name
Age & Date of Birth
Teaching Experience
PG Degree
(Recognized/Non-
Recognized)
Subject
Mobile No.
E-mail Id
Aadhaar Card No.
State Dental Council
Registration No.

6. HEAD OF THE DEPARTMENT :-

Department Inspected Head of Department

Name
Age & Date of Birth

Teaching Experience

PG Degree
(Recognized/Non-
Recognized)
Subject
Mobile No.
E-mail Id
Aadhaar Card No.
State Dental Council
Registration No.

(Inspector:1) (Inspector:2)
 P a g e | 4 of 16

7(a). Date and number of last annual admission with details*

Dates of admission
Category No. admitted
Commence End
SC
ST
Backward
Merit
Management
Others
Total

* Note: where admission(s) has/have been done without the permission of the competent authority the reason
there of be given in each and every case separately duly certified by the Principal of the Institution.

7(b)
NEET Ranking Sign. of the Student
Name of the NEET
S.No. Name of the Guide All
Student Roll No. State Day 1 Day 2
India

(Inspector:1) (Inspector:2)
 P a g e | 5 of 16

8. DENTAL TEACHING STAFF :-

S. Faculty Name & Age Qualification & Aadhaar Affidavit Form Total No. of Points for Signature of the faculty
No Designation Year of Card No. 16 Experience Publications as per
Passing as on 31st Dental Council of India
January of Guidelines
current year
Day 1 Day2

Professor & H.O.D.

Professors

Readers/ Associate Professor

Sr. Lecturers/ Assistant Professor/Sr. Resident

(Inspector:1) (Inspector:2)
 P a g e | 6 of 16

Lecturers

Remarks*

No faculty can be present for inspection in two institutes simultaneously in the same academic year (1 st July to 30th June)

9. NON – TEACHING & TECHNICAL STAFF:-

S.No. Non-Teaching / Technical Staff Available

(Inspector:1) (Inspector:2)
 P a g e | 7 of 16

10. STAFF ASSESSMENT FOR PUBLICATIONS:-

Faculty name & Name of the Category Authorship Year of

S.No Points
Designation Journal I / II / III (1 /2nd/3rd..etc.,)
st
Publication

S.No. Category Points

1. Category I: 15
(1) Journals Indexed to Pubmed – Medline
Please see- www.ncbi.nlm.nih.gov/pubmed
(2) Journals published by Indian/International Dental Speciality Associations approved by
Dental Council of India.
Category II: 10
(1) Medical / Dental Journals published by Government Health Universities awarding dental
degree or Govt. Universities awarding dental degree
(2) Original Research/Study approved by I.C.M.R/Similar Govt. Bodies
(3) Author of Text / Reference Book concerned to respective specialty
(4) PhD. or any other similar additional qualification after MDS

Category III: 5
(1) Journals published by Deemed Universities / Dental Institutions / Indian Dental Association
(2) Contribution of Chapters in the Text Book

Note:-
1. For any publication, except original research, first author (principal author) will be given 100%
points and remaining authors (co-authors) will be given 50% points and upto a maximum of 5 co-authors will
be considered.
2. For original research, all authors will be given equal points and upto a maximum of 6 authors will
be considered.
3. Maximum of 3 publications would be considered for allotting points in Category III.
4. Publication in Tabloids / Souvenirs / Dental News magazines / abstracts of conference
proceedings / Letter of acceptance etc. will not be considered for allotment of points.
5. For the purposes of this table, the crucial date for consideration of the publications shall be the
last date for submission of application i.e. 30 th of June of every year either for starting of MDS Course or
increase of admission capacity in MDS Course, as the case may be, to the Central Government u/s 10A of the
Dentists Act, 1948, for each academic year, as prescribed in the Time Schedule annexed to the Dental
Council of India Regulations 2006 as amended from time to time.

Total Score Required:

For Professor and HOD: 40 marks
Professor: 30 marks
Reader/Associate Professor: 20 marks

(Inspector:1) (Inspector:2)
 P a g e | 8 of 16

11. CLINICAL WORK LOAD :-

(i) Attached General Hospital

1st day 2nd day
On the day of Inspection: ______ ______
*(should be recorded at the end of the OPD hour upto 2 pm)

Average Number of Patients in Last Six Months

Month

No. of
Patients

(ii) Dental Hospital 1st day 2nd day

On the day of Inspection: New ______ ______
*(should be recorded at the end of the OPD hour upto 2 pm)
Old ______ ______

Average Number of Patients in Last Six Months

Month

No. of
Patients

(iii) Speciality
1st day 2nd Day
On the day of Inspection: UG _______ _______
*(should be recorded at the end of the OPD hour upto 2 pm)
PG _______ _______

Total _______ _______

Average Number of Patients in Last Six Months

Month

No. of
Patients
UG

PG

Total

(Inspector:1) (Inspector:2)
 P a g e | 9 of 16

FOR COLLEGES WITH 50 UG ADMISSIONS

Minimum Requirement (both UG & PG together)

Conservative Dentistry and Endodontics

Unit Starting MDS 2nd Renewal 3rd & 4th Renewal Recognition

1st Unit 35 40 50 50

2nd Unit 60 70 80 80

FOR COLLEGES WITH 100 UG ADMISSIONS:

Minimum Requirement (both UG & PG together)

Conservative Dentistry and Endodontics

Unit Starting MDS 2nd Renewal 3rd & 4th Renewal Recognition

1st Unit 50 60 70 70

2nd Unit 80 90 100 100

12. SPECIALITY DEPARTMENT INFRA STRUCTURE DETAILS :-

Constructed Area for P.G. Study (Applicable for one unit)

Facility Area (sq.ft.) Available Not Available

Faculty Rooms
Clinics
Laboratory Space
Seminar Room
Department Library
PG Common Room
Preclinical Lab
Patient Waiting Room
Total Area
(2000 sq.ft.)

13. LIBRARY DETAILS:

Books No. of Titles No. of Books

Required Available Required Available
Central Library
(Pertaining to the speciality)
No. of Books purchased in last 5 years

Department Library

(Inspector:1) (Inspector:2)
 P a g e | 10 of 16

Internet/photocopy facilities are available Yes/No

Library Timings ______________
Seating Capacity ______________

Minimum Requirements:

Central Library (Pertaining to Speciality) – 20 Titles

Department Library – 10 Titles

Journals International National

Speciality & Related
Back Volumes

Year/month up to which latest Indian Journals available ________________

Year/month up to which latest Foreign Journals available ________________

Minimum Requirements:

Speciality & Related – 4 - 6 international and 2 - 4 national

Back Volumes – Minimum 3 International Journals for 10 years

Note: All the journals of the speciality and allied subjects shall be available out of which 50 % should
be in print form.

14. POST GRADUATE ACADEMIC DETAILS:-

Table I (Pre-Clinical and Clinical Work*):

S. No Name of the Year of Pre-clinical Pre-clinical Work Pre- clinical Clinical Work
Student Study Work on on Natural Teeth Endodontics
Typhodont

Table II: Academic Presentation by PG Students

S. No. Name of the Year Attendance Journal Seminars Clinical Case Lectures taken
student of Discussions Discussions for under
study graduates

Minimum Requirements for each student (per year) :-

1. Journal Discussions – 5 per year

2. Seminars – 5 per year
3. Clinical case discussions – 5 per year
4. Lectures for undergraduates – 1 per year

(Inspector:1) (Inspector:2)
 P a g e | 11 of 16

Table III : Academic Activities by PG Students

Approved or Progress of the

Name of the Year of Dissertation
S.No. LD Topic Not by the Dissertation
Student Study topic
University Good Fair Poor

Table IV: Clinical Work*

Clinical Work
S. No Name of the Student Year of study
(Completed / Not Completed)

Table V:

S. No. Name of Year of Publication Conferences /PG Conventions / CDE Programmes

the Student Study Speciality Non Speciality / Alllied
Attended Presented Attended Presented

Minimum Requirements for each student:

1. Scientific Publication – 1
2. Scientific Presentations – 3
3. Speciality Conferences / PG Conventions attended – 3

15. EXAMINATIONS

Please furnish the scheme of exam as laid down by the University.

1. Theory:
(a) No. of examination papers in university exam with title of each paper
(b) Attach full set of question papers
(c) Duration of the written exam
(d) Total marks
(e) Classification grades for pass/fail

2. Practicals:
(a) Total number of candidates examined
(b) Duration of exam in days:
(c) Start & finish time of exams:
(d) Venue:
(e) List of exercises with marks & time allotted for each
(f) Classification grades for pass/fail

3. Viva Voce:
(a) Duration of viva voce for each candidate

(Inspector:1) (Inspector:2)
 P a g e | 12 of 16

4. Constitution of the Board of Examiners:

Attach copy of University order

(a) Indicate for the Chairman & Examiners the following:
Name & Designation
Institution where employed
Qualification with Degree & Year of acquisition
Teaching Experience

16. Hostel Facility for PG:

(a). Boys : Available …………………………….. Not Available ………………………………
(b). Girls : Available ……………………………… Not Available ………………………………

17. Research Facility: ___________________________________________________

18. Stipend for PG Students ___________________________________________________

19. EQUIPMENTS:-

DEPARTMENT : CONSERVATIVE DENTISTRY AND ENDODONTICS

S.No. Name Specification Quantity Availability

1. Dental Chairs and Units Electrically operated One chair per post-
with shadowless lamp, graduate student and
spittoon, 3 way two for faculty per Unit
syringe, instrument
tray and motorized
suction, micromotor,
airotor attachment with
hand pieces (Fibre
optic) and scaller
Unit 1 Unit 2
2. ENDOSONIC HANDPIECES – Micro 2 3
endosonic Tips, retro treatment

3. Mechanised rotary instruments 3 6

including hand pieces (speed and
torque control) and hand instruments
various systems
4. Rubber dam kit 1 per chair 1 per
chair
5. Autoclaves for bulk instrument 2 3
sterilization vacuum (Front loading)
6. Autoclaves for hand piece 1 1
sterilization
7. Apex locators 2 4
8. Pulp tester 2 4
9. Equipments for injectable 1 2
thermoplasticized gutta percha
10. Operating microscopes 3 step or 1 1
5 step magnification
11. Surgical endo kits (Microsurgery) 2 2
12. Set of hand cutting instruments 1 2
13. Sterilizer trays for autoclave 4 6
14. Ultrasonic cleaner capacity 3.5 lts 1 1
15. Variable Intensity polymerization Desirable 1 1
equipments - VLC units
16. Conventional VLC units 2 4
17. Needle destroyer 2 2
18. Magnifying loupes 1 2
19. LCD projector 1 1
20. Composite kits with different shades 2 4
and polishing kits
21. Ceramic finishing kits, metal finishing In ceramic labs 2 3

(Inspector:1) (Inspector:2)
 P a g e | 13 of 16

kits
22. Amalgam finishing kits 2 3
23. RVG with x-ray machine developing 1 1
kit
24. Chair side micro abrasion 1 1
25. Bleaching unit 1 1
26. Instrument retrieval kits with Piezo 1 1
Electric ultrasonic tips
27. Computer with internet connection 1 1
with attached printer and scanner
28. Refrigerator 1 1
29. Equipments for casting procedures
30. Equipments for ceramics including 1 1
induction casting machines/ burnout
preheat furnaces/ wax elimination
furnaces
31. Lab micro motor/ metal grinders / 1 1
sand blasters/ polishing lathes/
duplicator equipment/ vacuum
investment equipments
32. Laser (preferably hard tissue) 1 1
33. Face bow with semi adjustable 1 2
articulator
34. GP cutter 3 6
35. Proffin system 1 1

20. OVERALL IMPRESSION:-

Comments
Infrastructure

Hostel Facility

Clinical Material

Staff Assessment

Student Assessment

Library facilities

Equipment

Overall Department Assessment

Any other Observations

(Inspector:1) (Inspector:2)
 P a g e | 14 of 16

MDS COURSE

CHECKLIST FOR INSPECTORS/VISITORS

All Inspection Reports by the Council's Inspectors/Visitors will be put on the website of Ministry of Health &
Family Welfare, Govt. of India, New Delhi. Please be specific while preparing the Inspection Report.

S.No Yes No
1. Is the Inspection Proforma filled Completely and each page signed by both the inspectors?
2. Has the University affiliation been checked and found in order? (copy should be attached
with the inspection proforma)
3. Has the Essentiality Certificate been checked and found in order?
4. Has the infrastructure and equipment with the vouchers for clearance of payment to the
suppliers been checked and verified as per the prescribed DCI norms?
5. Is the attached hospital (100 bedded) as per the norms and located within 10 kms from the
Dental College?
6. Are the teachers posted as per DCI/MCI norms and the updated registration certificate from
respective State Councils attached?
7. Medical College / Hospital Attached
a) MCI Approved / Recognised Medical College.
b) 100 Bedded General Hospital.
c) Authority of attachment
d) Medical Teaching Staff for BDS/MDS
e) Bed Occupancy
8. Is the list of teaching staff as per DCI format enclosed?
9. Have the Dental and Medical faculty been checked for the following?
a) Appointment
b) Affidavit
c) Teaching experience
d) Relieving certificates from the previous institutions
e) TDS Certificate
f) Form 16
g) Proof of Residence
h) Aadhaar Card
i) Biometric Attendance
j) Signature of Teaching Faculty on both days of inspection.
k) Any staff on Notice Period (not to be considered after submission of resignation.
10. Signature of PG students on both days of Inspection.
11. Has the details of Students been checked?
12. Has the clinical material till the end of both the days and patient inflow, as per norms, been
checked?
13. Has the E-library/Library been checked for Journals/Books and other facilities?
14. Have the detailed comments been submitted along with the Inspection Report? (strengths
and shortcomings).
15. Have the details of the publications as given in the format of the Inspection Proforma been
verified?
16. Has the list of special cases treated with details in the speciality for the last three years (In
case of increase of seats only) been checked?
17. Any case of Ragging in the institution in the last one year has been reported?
18. Have the Satellite Clinics been checked?
19. Have the Publications of Faculty been checked?
20. Have the Bio Medical waste details been checked?
21. Have the Fire and Safety Certificate been obtained and renewed annually?
22. Has the CCTV Camera been checked and found in order?
23. Has the details regarding “Establishment of Tobacco Cessation Centers in Dental
Institution – An Integrated Approach in India ---- Operational Guidelines 2018” in the

(Inspector:1) (Inspector:2)
 P a g e | 15 of 16

institution been checked?

(Inspector:1) (Inspector:2)