City of Raleigh

Interoffice Memorandum

TO: J. Russell Allen, City Manager

cc: Diane Sauer, Parks and Recreation Director

FROM: Recreation Division Superintendents, Ken Hisler and Scott Payne

DATE: 12/13/2010

Re: Annual Fees and Charges Schedule for 2011

The Parks, Recreation, and Greenway Advisory Board (PRGAB) annually reviews the fees and
charges recommendation for use of facilities managed by the Parks and Recreation Department.
An Ad Hoc Committee of the PRGAB met and reviewed staff recommendations. On November
18, 2010 the Ad Hoc Committee presented their recommendation to the PRGAB. The PRGAB
unanimously voted on December 9, 2010 to ask City Council to adopt the proposed 2011 fee
changes.

The changes include an increase at Walnut Creek Softball Complex and Buffaloe Road
Complex. These sites have not increased fees since 2001 and are currently below market. We
also recommend a non refundable reservation fee of $150 at both complexes.

Additional changes include a non-refundable rental application fee of $15 for open space and all
facilities with rentable space. This fee does not apply to the rental of picnic shelters. The fee
addresses staff cost to process rental applications. The fee will be effective March 1, 2011 for all
new rentals.

We recommend an increase of$.50 per half hour to reserve tennis courts. These fees have not
increased since 2005. Patrons will still have walk up access to the courts if the court is not
reserved.

At Pullen Art Center and Sertoma Art Center it is recommended to increase the annual studio
fees by $20 and remove the monthly studio fees. The increase applies to both residents and non
residents. The Art Centers also recommend a new home base Annual Studio Fee with the
opportunity to purchase a Universal Annual Studio Fee, good for use at both locations.

We recommend the removal of the 50% reduced rate on picnic shelters on Monday-Friday.
Current shelter rates are $7.00-$15.00 per hour and the reduced rate changes this to $3.50-$7.50
per hour. Based on market analysis the shelter rates are below market rate.

We recommend a $2.00 increase to the non-resident fee for classes or instruction. This increase
is consistent with the non-resident fee for Athletic programs and has not increased since 2007.
We recommend a new fee of$50 to process Alcohol Permits. In accordance with existing City
of Raleigh Ordinance the Parks and Recreation staff review and process approximately 45
applications per year at an estimated staff cost of $50 per application.

Anderson Point is considered a facility similar to the Tucker House, Borden House and
Mordecai. All of these sites are typically rented for family gatherings or wedding. We are
recommending an increase of $25 per hour to be consistent with similar sites.

Buffaloe Road Aquatic Center is scheduled to open in January 2012. We are recommending a
fee structure in advance of the facility's opening due to advertising. The fees for resident and
non-resident include daily admissions, punch passes for 10 swims, and group rates. The daily
admission includes a "dry" pass where a parent or guardian may be at the site with their children
but not in the water. The fees are based upon a market analysis.

We recommend the removal of the fee for swim meets at 25 yard pools since this service has not
been requested for several years.

In 2010 City Council approved an hourly rate structure at rented facilities. Magnolia Cottage
was not included in 2010 and we are recommending it be changed to $75/hour with a 4 hour
minimum to be consistent with other Parks and Recreation sites.

The estimated new revenue from the 2011 fee structure is $124,635.
 FEES AND CHARGES
PARKS & RECREATION DEPARTMENT
Proposed 2011
ACTIVITY CURRENT Date
FEE NEW FEE Effective
WALNUT CREEK SOFTBALL COMPLEX
Wheel #1 - Five Fields
Rental of WCSC - Wheel #1 all day $650 $750 3/1/2011
Rental of WCSC - Wheel #1 per weekend.(Fri. PM - Sun. PM) $1,200 $1,300 3/1/2011
Non Refundable Reservation Fee $100 $150 3/1/2011

Wheel #2 - Four Fields

Rental of WCSC - Wheel #2 all day $530 $600 3/1/2011
Rental of WCSC - Wheel #2 per weekend (Fri. PM - Sun. PM) $925 $995 3/1/2011
Non Refundable Reservation Fee $100 $150 3/1/2011

Buffaloe Road Athletic Park

Rental of complex - ali day $530 Remove

Rental of 5 fields - per weekend (Fri. PM - Sun. PM- excludes multipurpose field) $925 $950 3/112011
Rental per field per day $0 $150 3/1/2011
Multipurpose Field and T rack- per day $0 $175 3/1/2011
Non Refundable Reservation Fee $0 $150 3/1/2011

ATHLETIC FIELDS, COURTS AND OPEN SPACE RENTALS

Open Space Non Refundable Rental Application Fee $0 $15/per application

Tennis Court Reservations (System-wide) $1 perlcourt perlhalf hour $1.50 perlcourt! per half hour 3/112011

ART CENTER STUDIO AND RENTAL FEES I

Pullen Arts Center & Sertoma Arts Center
Home Base Annual Studio Fee (City Resident) $45 $65 3/112011 I
Home Base Annual Studio Fee (Non-City Resident) $60 $80 3/1/2011
Universal Annual Studio Fee (City Resident) $0 $95 3/1/2011
Universal Annual Studio Fee (Non-City Resident) $0 $110 3/1/2011
Monthly Studio Fee (City Resident) $10 Remove 3/1/2011
Monthly Studio Fee (Non-City Resident) $15 Remove 3/1/2011

STAFFED AND NON-STAFFED FACILITY RENTAL FEES

Non Refundable Rental Application Fee (excluding picnic shelter rentals) $0 $15/application 31112011

PICNIC SHELTER RENTALS

(Includes shelters at all P&R facilities)
'Remove 50% discount during the week at
'Effective 1111611999 the rental rate for picnic shelters all shelters 311/2011
was reduced by 50% Mondays through Fridays at al/ sites
except Pullen, Jaycee and Lake Wheeler.

ADDITIONAL SPECIALTY FEES

Non-Resident Classllnstruction Fee - Youth & Adult $10 $12 3/1/2011
Alcohol Permit Fee $0 $50 3/1/2011

Anderson POint Park Rental

Anderson Lodge Rental Fee $75/hr 4 hr min $1 OOlhr 4 hr min 3/112011

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 ACTIVITY CURRENT Date
FEE NEW FEE Effective
Buffaloe Road Aquatic Center (Opening in 2012)
Daily Admissionsl City Resident
Ages 1-12 $0 $3 Upon opening
Ages 13-54 $0 $7
Ages 55 & Over $0 $5
Daily Dry Pass- No water access $0 $3

Daily Admissionsl Non-City Resident

Ages 1-12 $0 $6 Upon opening
Ages 13-54 $0 $14
Ages 55 & Over $0 $10
Daily Dry Pass- No water access $0 $6

Buffaloe Road Punch Pass (10 swims) 1 City Resident

Ages 1-12 $0 $24 Upon opening
Ages 13-54 $0 $56
Ages 55 & Over $0 $40
Buffaloe Road Punch Pass (10 swims) 1 Non City Resident
Ages 1-12 $0 $48 Upon opening
Ages 13-54 $0 $112
Ages 55 & Over $0 $80

Group Rates- Buffaloe Road Aquatic Center- Minimum of 15

*Prior arrangements are required.
City Resident Groups
Ages 1-12 $0 $2.70 Upon opening I

Ages 13-54 $0 $6.30

Ages 55 & Over $0 $4.50
Non Refundable Rental Application Fee $0 $15/application 3/1/2011
Non-City Resident Groups
Ages 1-12 $0 $5.40 Upon opening
Ages 13-54 $0 $12.60
Ages 55 & Over $0 $9.00
Non Refundable Rental Application Fee $0 $15/application 3/1/2011

Pool Rental 1 Swim Meets

Swim meets at all other 25 yard pools $500/day (summer) Remove fee

MagnOlia Cottage Rental at Lake Johnson

Rental Fee $275 for a minimum of 4 hours $75/hr 4 hr min 3/1/2011

and $60 for each additional hr.
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