Heavy Engineering Corporation Limited

(A Govt. of India Enterprise)

Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

OPEN TENDER ENQUIRY

(E Tender)

TENDER DOCUMENTS

Outsourcing a Detailer for “Preparation of Design & Detailed

Fabrication Drawings”

HEAVY MACHINE BUILDING PLANT

HEAVY ENGINEERING CORPORATION LIMITED
PO – DHURWA, RANCHI

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

E -Tender Notice
Tender No. ACD/HMB/20/WC/2124/OTE-6020 dtd 21.05.2020 for Outsourcing a Detailer for
“Preparation of Design & Detailed Fabrication Drawings” is available on our website in e-
procurement section i.e. https://etenders.gov.in/eprocure/app. Aspiring bidders may go
through the tender document.

Interested bidders are requested to submit their most competitive offer through e-
procurement mode only. Offer submitted through offline mode will not be considered. For
more information please visit our website https://etenders.gov.in/eprocure/app.

Bid submission end date 05.06.20 01:00 PM

Technical Bid Opening date 06.06.20 03:00 PM

Prospective Tenderer are advised to get register themselves only on at NIC e-tender portal i.e.
https://etenders.gov.in/eprocure/app, obtain ‘User ID’ & ‘Password’ and go through the ‘Self
Help files’ available in the Home Page after log in to the portal http://etenders.gov.in. They
should also obtain Class III Digital Signature Certificate (DSC) in parallel which is essentially
required for submission of their application. Detailed instructions for online bid submission are
attached in annexure-7. No registration fee would be charged from the bidders.

Bidders are required to upload the bid along with all supporting documents including priced
part (BoQ) only on the e-tendering website (https://etenders.gov.in/eprocure/app), on or
before the due date and time for submission of bid.

NOTE:
1. Any Future changes/notifications including extension of bid due date, pertaining to
this tender will be published/hosted only on website & CPP Portal only.

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

Submission of tender
The Following 2 covers shall be submitted through online CPP - portal by the bidders. Last
date and time of submission of bids (cover 1, 2) is as per given dates.
Cover – I: - Containing techno-commercial bid
Cover – I containing
i. Duly Filled Annexure-3 & 4
ii. Documents as per Qualification Criteria
iii. All other documents as per NIT
Cover - II: Price Bid (BoQ)
a) The tenderer shall upload the digitally signed Schedule of price bid in the form of
BOQ.xls
Bidders may please note, the schedule of quantities is attached in the portal. The same
(BOQ) shall be downloaded and be filled in the editable (un protected) cells only and they
should necessarily submit their financial bids in the format provided after entering the
financial quotes, name of the bidder etc.
Bid Opening Process is as below:-
Cover-I: Technical bid opening date will be as per given dates. If any clarification is
needed from the bidder about the deficiency in his uploaded documents in Cover-I,
he will be asked to provide it through Short fall documents folder in e-tendering
portal one time only or through mail. The bidder shall upload the requisite
clarification / documents within time specified by HEC, failing which tender will be
liable for rejection.
Cover-II: The financial bids of the contractors / firms found to be meeting the qualifying
requirements and technical criteria shall be intimated through portal. (Depending on
Cover-I evaluation any changes in the date shall be intimated through e-tendering
portal).

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

No. ACD/HMB/20/WC/2124/OTE-6020 Dt 21.05.2020

We request you to submit your most competitive offer as per the details.

Estimated
Sl.
Work Description Weight
No.
(in MT)
1 Preparation of Design & Detailed Fabrication Drawings 13582
(Note - The weight can
be varied by +20%)

Annexure-1

(Scope of Work & Responsibilities for Detailer)

Scope of work for the Service

Design & Fabrication drawings for supply of Pre-Fabricated Structural Steel Items of FGD, LSS
& GSS system BARH STPP, Bihar shall include but not limited to the following:
Truck Hopper Super structure Framing and Roofing,
FGD Control Room Building, MCC Building
Ball Mill Building & Lime Stone Storage Building, Transfer Point (TP’s), Conveyor and trestle.
Gypsum Dewatering Building, Crusher House (CR Building), Gypsum Storage Shed.
Pent House
Misc. Pump & Equipment Shed
Flue Duct and Pipe Line Duct Support
Pipe & Cable Trestles, Air & Water pipe line Support structure
Limestone Storage Silo
Misc. Structures, etc

A. Scopes of work are

1. Preparation of detailed fabrication drawings as per format given by BHEL bolted joint design
calculations and all other general and special requirements, bill of materials as per HEC shop
requirement.

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

2. Approval of fabrication drawings from BHEL/NTPC. Approval of fabrication drawing does not
relieve the bidder from the responsibility of its correctness and accuracy.

3. Submission of soft copy & ten sets of detail drawings for approval from BHEL / NTPC.

4. Submission of As-Built drawings and AutoCAD drawings after approval from BHEL/NTPC.

5. Total tonnage of the project is 13582MT approx...G.A. Drawing of one unit of project is
attached for reference. So far received drawing 1.GYPSUM STORAGE SHED -9558-001-109-PVC-
C-013, 9558-001-109-PVC-C-015, 9558-001-109-PVC-C-016, & LTP1-9558-001-109-PVC-C-031,
9558-001-109-PVC-C-032, 9558-001-109-PVC-C-033

6. Design/Drawings shall be as per the IS Standard and /or the relevant standard indicated in the
basic drawings.

7. Completion Period / delivery Schedule - The completion period of the entire work shall be 30
days from the issuance of the last assignment drawing under this contract by HEC including
submission/rectification and approval of drawings from the Client of the same.

8. Preparation of detailed fabrication drawings as per the format given by BHEL bolted joint design
calculation and all other general and special requirements bill of Materials as per HEC shop
requirement. The approximate tonnage of the project is 13582 MT with a variance of +20%.

9. Approval of Fabrication drawings from BHEL/ NTPC approval of fabrication drawing dose not
relieve the firm from the responsibility of its correctness and accuracy

10. Providing a detailed bill of materials (BOM) in the drawings. A ledger of BOM is also to be
maintained and submitted for approval.

11. Cut to shape and preparation of the drawing items shall be provided in the detailed fabrication
drawings wherever required

12. All drawings and connection design calculations shall be supplied in two (02) copies and one
copy of the same on a CD containing design calculation and drawings in Auto CAD

13. All the detailed drawings shall be carried out in accordance with detailed Technical Specification
including design criteria and relevant latest Indian Standard code. The design/drawing works is
to be carried out in the desired sequence and as per the availability of structural GA drawings
and as decided by HEC for the smooth progress of the job

14. Detailed Fabrication drawing shall be submitted to HEC within 10 days from the date of
furnishing of structural assignment drawings by HEC.

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

15. All modifications/deletions/additions/alteration in HEC design/drawings as may be required by

client/ BHEL/client’s consultant/ HEC for the proper execution of works at the site till
completion and submission of As Built drawings.

16. Submission of As-Built drawing and Auto-cad drawings after approval from BHEL/NTPC

17. The scope of work is not limited to the scope mentioned above any other related drawing job
not specifically mentioned herein but necessary for the completion of the work shall also be
under the scope of the works of the firm

B. RESPONSIBILITIES OF THE FIRM

1. The firm undertakes to prepare connection design, drawings, details… etc till they are finally
approved by client’s consultant and as required for completion of the job.

2. The firm shall ensure that connection designs considered in the drawings are as per specified
Technical specification relevant IS codes, design criteria, IS codes and other specification as
given by the manufacturer, clients requirement for the Project. The client BHEL/HEC shall be at
liberty to specify the quality and standard of materials to be used in the construction work and
such directions will be binding on the firm. The firm shall be executed & complete all such
design/drawing works in all respect certified as such by the client’s consultant /HEC.

3. The firm shall take responsibility for the soundness of all connection design. In case any
defects/short comings in the design from the approved design are observed /noticed by
HEC/client at any point in time, the firm shall have to get the defects rectified to the satisfaction
of “client/HEC”.

4. The firm shall execute the design and drawing works in a time-bound manner. The firm shall
submit the detailed fabrication drawings within 10 days after providing the Structural
Assignment Drawings by HEC with all the activities pertaining to the design/drawing works. The
decision of HEC regarding the time period to be taken for completion of design/drawing works
of different units and over all time period shall be final and binding on the firm.

5. The firm shall be exclusively responsible for all such personnel engaged on the works for such
matter as payment of salary, wages, bonus and compensation in the event of death and
accident No Claim on this account shall be claimable by the firm from HEC nor it shall be
payable to them.

6. The firm shall supply free of charge to the HEC, the Following documents.

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

i) Two (02) sets of the drawings/design in the desired format to be submitted to the client.

ii) Soft copies of the drawings/documents/design calculations shall also be submitted to the
HEC Including AUTOCAD files or the files of any other software used for the work.

7. The firm shall be fully responsible for evolving safe, economical, technically sound and correct
connection design and shall ensure that the planning and designing of the work is carried out
based on the tender documents and specifications of clients, the latest BIS codes of practices
and good engineering practices. The firm shall undertake that all drawings, connection design,
specifications, plans, estimates and other documents will be prepared and furnished to suit the
particular local conditions of the site in the most economical manner so as to ensure that the
estimates submitted in the prescribed form by the firm with their tender document are not
exceeded on completion of work. At any stage during the progress of execution of the work, if
any defect/deficiency is noticed in the drawings, designs, specifications, plans, estimates or
other documents, the firm shall provide free of cost to HEC fresh designs
/drawings/specifications/estimates and other documents within a period of the seven days
from the date of the notice issued by HEC in this regard.

8. The firm shall be responsible for the accuracy of the data collected the drawings and quantities
prepared by him as part of the work. The firm shall be responsible for any inaccuracy in the
work, which might surface out at the time of ground implementation of the project in such an
eventuality , the firm will be responsible for correct the drawing including re-investigation etc,
as required without any extra cost implication on HEC.

9. The firm shall appoint/depute and notify a team of well qualified Technical personnel from his
organization having good knowledge of the subject to carry out the work and to represent the
firm in all the meetings/presentations with HEC and with the client BHEL as and when required.
The firm shall also appoint/depute on engineer having good knowledge of the subject and all
activity related to design/drawing as nodal officer for the Project, who will be responsible for
proper and timely implementation of the connection, design/drawing work for the Project.

10. Suitable offices with desired manpower and related facilities must be available for proper
coordination, day to day development, timely completion of the complete job and technical
assistances related to the design/drawings for fabrication of the structures.

11. As made drawings after the completion of the project, the firm will have to submit the “AS
MADE” detail drawings for final acceptances.

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

Annexure-2
QUALIFICATION CRITERIA

1. Bidder must have experience of having successfully completed three similar works ending on
31st March 2020, document for the same to be submitted along with offer.

2. A suitable office with desired manpower (minimum 4 degree engineers and other related tech.
staffs) and related facilities must be available for proper co- ordinations, day to day
development, timely completion of the complete job and technical assistance related of
design/drawings for fabrication of the structures.

3. Bidder have to submit Name and postal address of firm with E-mail, telephone no.,
copies of legal status/ registration of firms, Copy PAN, GST Registration certificate, name of
officers and supervisors concerned with work with authorization to act for the firm.

4. Bidder must have technical capability to complete the work within 5 days from handing over of
the assignment drawings.

5. Documents to be submitted with techno commercial bid.

I. List & proof of successfully completion of similar works for three financial years till
March 2020.

II. Financial status for last 3 years.

III. List of man power (technical & non technical) with the related facilities.

IV. List of order in hand.

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

TERMS AND CONDITIONS OF THE CONTRACT

1.1 Price - The quoted rates should be for total works excluding the taxes and duties with
contractor overhead and profit etc. complete. Most competitive and realistic
price bid to be furnished in prescribed B i l l o f Quantities based on prevailing
market rates. The bidder may be asked to substantiate the same with cost break-up as
per prevailing market rates, failing which or in case of discrepancy the offer will be
either rejected and/or loaded as derived by the department with respect to offered
price of other bidders. The decision of the department will be final and binding. The
rates should be quoted both in figure and words. In case of difference between the
two, later will prevail. The price / r a t e shall remain firm during entire period of
contract.

1.2 Validity of Offer- The rates quoted must be firm and the offer made must remain valid
for acceptance up to three months from the date of opening of the tender. The rate
quoted must be in word and figure as well. In case any discrepancy in rate given in figures
and word, the rate given in words will prevail.

1.3 Acceptance of Tender - Tender may be accepted in full or part. Any incomplete tender in any
respect is liable to be rejected. The company is having right to reject any tender without
assigning any reason for which no question can be asked anywhere.

1.4 Tender Fee - Rs. 2000/- (Rs. Two Thousand only) in the form of D.D. in favor of Heavy
Engineering Corporation Ltd. Payable at Hatia must accompany the tender. Exemption of
Tender Fee shall be applicable on submission of valid SSI/NSIC/MSME certificate and as
per Govt rules.

1.5 Earnest Money - Rs. 100000/- (Rs. One lakh only) in the form of D.D./BG in favor of Heavy
Engineering Corporation Ltd. Payable at Hatia must accompany the tender. Exemption of
EMD shall be applicable on submission of valid SSI/NSIC/MSME certificate and as per
Govt rules.
The E.M.D will be refunded to the unsuccessful tenderer within a reasonable time.

1.6 Security Deposit / Retention Money – A retention amount of 10% shall be deducted from
running bills of the contractor in a proportionate subject to a maximum of 10% of the
total contract value. The security deposit will be refunded within 14 days of issue of
completion / commissioning certificate against the request of the contractor and
submission of no claim certificate from the respective engineer/ executing department. In
the event of non execution of the contract or withdrawal before expiry of the validity
period the security deposit will be forfeited.

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

1.7 Executing Authority - I/c RPD/HMBP or his representative will be the executing Authority of
this contract and Service Provider after award of work has to take all necessary instruction
from him.

1.8 Measurement of Work- On the basis of Weight duly certified by executing authority.

1.9 Paying Authority - DGM I/c (Finance)/HMBP is the paying authority.

1.10 Submission of the Bills - Service Provider has to submit his bills in triplicate along with Drg
approval certificate against the order to DGM /ACD/ HMBP duly certified by Executing
Authority.

a) GST Invoice in triplicate

b) Drawing Approval with weight Certificate by in-charge of Executing Authority

1.11 Payments Terms

RA bill shall be paid based on progress of work after deducting applicable statutory
and contractual deduction.
The payment will be made on weight basis (Prorata basis) as per following schedule:
a. 90% payment with 100% GST on approval of drawings ready for shop Fabrication upon due
deduction of SD amount of 10% from each RA bill comprising of GST invoice and certificate of
drawing approval from HEC.
b. 10% payment on completion of erection of fabricated structures at site and submission of as
built drawings duly certified by HEC/BHEL.

1.12 Completion Period / Delivery Schedule

The completion period of the entire work shall be 30 days from the issuance of the last
assignment drawing under this contract by HEC including submission/rectification and
approval of drawings from the client of the same.

1.13 Split Clause Based on HEC’s requirement and in order to ensure the timely completion of
work, the total tendered quantity of work may be split amongst more than one successful
bidder at L-1 Landed Price. The ratio of the split will be as under-
a) Between two Vendors - 60:40 or as decided by the Tender Committee to meet the delivery
schedule.
b) Among more than two Vendors - 50:30:20 or as decided by the Tender Committee to meet
the delivery schedule.

1.14 Termination of Contract.

a) The contract can be terminated if the service Provider fails to complete the work
in time and even after giving in writing to him, he does not improve his

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

performance then contract can be terminated.

b) If the Service Provider does not follow statutory rules, safety rules and in spite of
giving notice he does not improve.
c) Any other reason due to which company thinks it fit to terminate the contract.
d) In the event of the termination of the contract in part/ full the company can get
the work completed from any other agency/ departmentally at the risk and cost of
the contractor.

1.15 LIQUIDATED DAMAGE

In case of delay in completion of work LD to be levied @ 0.5% of the unfinished part per
week of delay subject to maximum deduction of 10% of the contract price.

1.16 WORK DONE AT RISK AND COST

At any time, if the progress or quality of work is not found satisfactory, H.E.C. shall have
the right either to withdraw the balance work or part thereof and shall get the same
done at Contractor's risk and cost after giving an advance notice of 07 days to the
contractor. In such a situation no compensation whatever shall be payable to the
contractor. The security deposit whatsoever deducted would be adjusted against the
excess cost incurred over the balance contract value.

1.17 ARBITRATION
In case of any dispute in executing of this contract the same to be settled by arbitrator
appointed/nominated by chairman-cum Managing Director of HEC Ltd. The decision given by
such arbitrator shall be final and binding on both parties i.e. HEC Ltd., and the contractor.
The dispute shall be strictly subject to Ranchi Jurisdiction only.

1.18 General Conditions of contract for works contract of HEC Ltd.

The contract will be governed by General conditions of contract for work contract of HEC
Ltd., which is available in the website of the company for downloading by the interested
tenderer.

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

No. ACD/HMB/20/WC/2124/OTE-6020 Dt 21.05.2020

Techno Commercial Bid

Part –1
(Annexure-3)
Dear Sir,
I have gone through the tender Document and I submit my offer for doing the work
as specified in the tender. I give following technical details to carry out the work:-
Requisite ✔ your Remark
option
1 Whether the scope of work & Yes No
Responsibilities of successful bidders
mentioned in the tender enquiry is
acceptable.
2 Documents submitted as per Yes No (enclose the relevant
Qualification Criteria documents)
3 Whether EMD and Tender fees Yes No (In case yes, then enclose Copy
Deposited (As per Terms & condition) of DD/BG)
4 Whether SSI/NSIC/MSME Yes No (In case yes, then enclose
certificate)
5 UAM no to avail Facilities of MSME Yes No (In case yes, mention UAM no
………………………………)
6 Payment Term Yes No (In case your answer is No, then
(As per Terms & condition) please mention your term)

7 Delivery Schedule & Completion Period Yes No (In case your answer is No, then
(As per Terms & condition) please mention your term)

8 Validity Yes No
(As per Terms & condition)
9 L.D. Clause & Risk purchase clause Yes No
(As per Terms & condition)
10 Security Deposit Yes No
(As per Terms & condition)
11 Split Clause (As per Terms & condition) Yes No
12 GST Extra Yes No Applicable GST (%) …………………
13 Firm is owned by SC/ST Entrepreneurs Yes No

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

14 Whether other Terms & Yes No

Condition/Note etc. mentioned in the
tender enquiry is acceptable to the
tenderer
15 Contact Person Name:-
Email:-
Contact Number:-

(Signature of Tenderer)
With official Seal

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

No. ACD/HMB/20/WC/2124/OTE-6020 Dt 21.05.2020

(Annexure-4)
Part –1

To,
The DGM/ ACD/HMBP
Heavy Machine Building Plant
Heavy Engineering Corporation Ltd.
Ranchi – 834 004(Jharkhand)

Dear Sir,

I have gone through the contents of the Tender Document and the following clause of
the document are not acceptable to me and needs to be amended as below:-

Sl.No. Clause No. Amendment proposed

-------- --------------- -------------------------------

(Signature of Tenderer)
With official Seal

Note :

If any new clause is to be incorporated then that may be

mentioned in this schedule. If no amendment is proposed
or new clause be incorporated then the tenderer should
write NIL

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

Annexure – 5

PART-II (Price Bid)

The tenderer shall upload the digitally signed Schedule of price bid in the form of
BOQ.xls
Bidders may please note, the schedule of quantities is attached in the portal. The
same (BOQ) shall be downloaded and be filled in the editable (un protected) cells
only and they should necessarily submit their financial bids in the format provided
after entering the financial quotes, name of the bidder etc.

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

Annexure - 6

Format for
BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

(to be issued by any Nationalized bank preferably State bank of India negotiable at their
counters in Ranchi )

NO. Dated:

TO
ANCILLARY & CONTRACT DEPARTMENT
MATERIAL MANAGEMENT DIVISION
HEAVY MACHINE BUILDING PLANT
HEAVY ENGINEERING CORPORATION LTD.
RANCHI-834004, JHARKHAND
INDIA

Dear Sirs,

In consideration of your agreeing to accept the Earnest money deposit of Rs.---------------

(Rs------------------------------------ ) furnishable to you by M/s--------------------------------------------
------------------------------------------------------------------------------------------------(Hereinafter
Referred to As Contractor) In terms of the Enquiry No. ------------- -----------------------------------
---------------Dtd. ------------ for Supply of ----------------------------------------------- (Hereinafter
Referred to as the Contract) in the form of a Bank Guarantee in the Manner hereinafter
contained we ------------------------------------------------------------, having registered office at -----
-------------------------------------------------do hereby covenant and agree with you as follows.
1. We hereby undertake to indemnify you up to a sum of Rs. --------------------- (Rs. ----------
---------------------------------- only) against any loss or damage caused to or suffered by you or
that may be caused to or suffered by you by reason of any breach or breaches on the part
of the contractor of any of the terms and conditions contained in the said contract and in
the event the Contractor shall make any default or defaults in carrying out any of the
works under the said contract or otherwise in the observance and performance of any of
the terms and conditions relating thereto in accordance with the true intent and meaning
thereof, we shall forthwith on demand and without any protest or demur pay to you such
sum or sums not exceeding in total the said sum of Rs.---------------------- (Rs. -------------
amount--------------------only) as may be claimed by you as your losses and/or damages,

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

costs, charges or expenses by reason of such default or defaults on the part of the
contractor.
2. Not withstanding anything to the contrary contained in this guarantee your decision as
to whether the contractor has made any such default or defaults and the amount or
amounts to which you are entitled by reasons thereof will be binding on us and we shall
not be entitled to ask you to establish your claim or claims or damages or losses suffered
by you but will pay the amount demanded by you under this guarantee forthwith on your
demand without any protest or demur.
3. This guarantee shall continue and hold good until it is released by you on the application
by the contractor after expiry of the related warranty period of the said contract and after
the contractor have discharged all their obligations under the said contract and produced a
certificate of due completion of the work under the said contract and submitted a “NO
Demand Certificate” provided always that this guarantee shall in no event remain in force
after the date of---------------- without prejudice to your claim or claims arisen and
demanded from or otherwise notified to us in writing before the expiry of six months from
the said date which will be enforceable against us not withstanding that the same is or are
enforced after the said date.
4. We-------------------------------------, further undertake to extend the validity of this beyond
the period prescribed in clause 3 or as extended from time to time for such further period
as may be required in writing before the Expiry of this and upon such extension(s), all
terms and conditions of this shall remain in full force till the expiry of this extended
period(s).
5. You will have the fullest liberty without affecting this guarantee from time to time to
vary any of the terms and conditions of the said contract or extend the time of
performance of the contractor or to postpone for any time or from time to time any of
your rights or powers against the contractor and either to enforce or forbear to enforce
any of the terms and conditions of the said contract and we shall not be released from our
liability under this guarantee by the exercise of your liberty with reference to matters
aforesaid or by reason of any time being given to the contractor or any other forbearance,
act or omission on your part or any indulgence by you to the contractor or by any other
variation or modification of the said contract or any other act, matter or things
whatsoever, which, under the law relating to sureties, would but for the provisions hereof,
have the effect of so releasing us from our liability hereunder provided always that nothing
herein contained will enlarge our liability hereunder beyond the limit of Rs. --------------(Rs.-
---------------------------------------------------) as aforesaid or extend the period of the guarantee
beyond the said Date of --------------------unless expressly agreed to by us in writing in terms
of clause 4 hereof.
6. This guarantee shall not in any way be affected by your taking or varying or giving up any
securities from the contractor or any other person, firm or company on its behalf or by the
winding up, dissolution, insolvency or death as the case may be of the contractor.
7. In order to give full effect to the guarantee herein contained, you shall be entitled to act
as if we are your principal debtors in respect of all your claims against the contractor

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

hereby guaranteed by us as aforesaid and we hereby expressly waive all our rights of
suretyship and other rights, if any, which are in any ways inconsistent with any of the
provisions of this guarantee.
8. Subject to the maximum limit of our liability as aforesaid this guarantee will cover all
your claim or claims against the contractor from time to time arising out of or in relation to
the said contract and in respect of which your claim in writing is lodged on us before expiry
of six months from the date of expiry of this guarantee.
9. Any notice by way of demand or otherwise hereunder shall be in writing and may be
sent by special Courier or Telefax to us or our Local Address as aforesaid.
10. This guarantee and the powers & provisions herein contained are in addition to and not
by way of limitation or substitution for any other guarantee or guarantees heretofore given
to you by us whether jointly with others or alone and now existing uncancelled and that
this guarantee is not intended to and shall not revoke or limit such guarantee or
guarantees.
11. This guarantee shall not be affected by any change in the constitution of the contractor
or us nor shall it be affected by any change in your constitution or by any Amalgamation or
absorption thereof or therewith but will ensure for the benefit or and be available to and
enforceable by the absorbing or amalgamated company or concern.
12. This guarantee is irrevocable during the period of its currency and shall not be revoked
without your previous consent in writing.
13. We further agree and undertake to pay you the amount demanded by you in writing
irrespective of any dispute or controversy between you and the contractor or any
reference to arbitration of the said dispute/controversy pending or a civil suit filed by the
contract or in respect of the dispute or controversy.
14. Not withstanding anything contained herein above our liability under this guarantee is
restricted to Rs.---------------- (Rs. ------------------------------------------------only) and this
guarantee shall remain in force until -----------------------unless a written claim is lodged on us
for payment under this guarantee within six months from the date of expiry of this
guarantee . i.e. On or before--------------------all your rights under this guarantee shall be
forfeited and we shall be deemed to have released and discharged from all liabilities there
under, irrespective of whether or not the original guarantee is returned to us.
15. We have power to issue this guarantee in your favour under the memorandum and
articles of association of the bank and the undersigned has full power to execute this
guarantee under the power of Attorney Granted to them by the Bank.

FOR AND ON BEHALF OF

-------------------------------------

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

Annexure-7

Instructions for Online Bid Submission

The bidders are required to submit soft copies of their bids electronically on the CPP
Portal, using valid Digital Signature Certificates. The instructions given below are meant
to assist the bidders in registering on the CPP Portal, prepare their bids in accordance
with the requirements and submitting their bids online on the CPP Portal.
More information useful for submitting online bids on the CPP Portal may be obtained at:
https://eprocure.gov.in/eprocure/app.

REGISTRATION
(i) Bidders are required to enroll on the e-Procurement module of the Central Public
Procurement Portal (URL: https://etenders.gov.in/eprocure/app) by clicking on the
link “Online bidder Enrollment” on the CPP Portal which is free of charge.
(ii) As part of the enrolment process, the bidders will be required to choose a unique
username and assign a password for their accounts.
(iii) Bidders are advised to register their valid email address and mobile numbers as part
of the registration process. These would be used for any communication from the
CPP Portal.
(iv) Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate (Class II or Class III Certificates with signing key usage) issued by any
Certifying Authority recognized by CCA India (e.g. Sify / nCode / eMudhra etc.), with
their profile.

(v) Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to
ensure that they do not lend their DSC’s to others which may lead to misuse.
(vi) Bidder then logs in to the site through the secured log-in by entering their user ID /
password and the password of the DSC / e-Token.

SEARCHING FOR TENDER DOCUMENTS

i) There are various search options built in the CPP Portal, to facilitate bidders to search
active tenders by several parameters. These parameters could include Tender ID,
Organization Name, Location, Date, Value, etc. There is also an option of advanced
search for tenders, wherein the bidders may combine a number of search parameters

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

such as Organization Name, Form of Contract, Location, Date, Other keywords etc. to
search for a tender published on the CPP Portal.
ii) Once the bidders have selected the tenders they are interested in, they may
download the required documents / tender schedules. These tenders can be moved
to the respective ‘My Tenders’ folder. This would enable the CPP Portal to intimate
the bidders through SMS / e-mail in case there is any corrigendum issued to the
tender document.
iii) The bidder should make a note of the unique Tender ID assigned to each tender, in
case they want to obtain any clarification / help from the Helpdesk.

PREPARATION OF BIDS
i) Bidder should take into account any corrigendum published on the tender document
before submitting their bids.
ii) Please go through the tender advertisement and the tender document carefully to
understand the documents required to be submitted as part of the bid. Please note
the number of covers in which the bid documents have to be submitted, the number
of documents - including the names and content of
each of the document that need to be submitted. Any deviations from these may lead
to rejection of the bid.

iii) Bidder, in advance, should get ready the bid documents to be submitted as indicated
in the tender document / schedule and generally, they can be in PDF / XLS / RAR
formats. Bid documents may be scanned with 100 dpi with black and white option
which helps in reducing size of the scanned document.
iv) To avoid the time and effort required in uploading the same set of standard
documents which are required to be submitted as a part of every bid, a provision of
uploading such standard documents (e.g. PAN card copy, annual reports, auditor
certificates etc.) has been provided to the bidders. Bidders can use “My Space” or
‘’Other Important Documents’’ area available to them to upload such documents.
These documents may be directly submitted from the “My Space” area while
submitting a bid, and need not be uploaded again and again. This will lead to a
reduction in the time required for bid submission process.
Note: My Documents space is only a repository given to the Bidders to ease the
uploading process. If Bidder has uploaded his Documents in My Documents space, this
does not automatically ensure these Documents being part of Technical Bid.

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

SUBMISSION OF BIDS
i) Bidder should log into the site well in advance for bid submission so that they can
upload the bid in time i.e. on or before the bid submission time. Bidder will be
responsible for any delay due to other issues.
ii) The bidder has to digitally sign and upload the required bid documents one by one as
indicated in the tender document.
iii) Bidder has to select the payment option as “offline” to pay the tender fee / EMD as
applicable and enter details of the instrument.
iv) Bidder should prepare the EMD as per the instructions specified in the tender
document. The original should be posted/couriered/given in person to the concerned
official, latest by as specified in the tender documents. The details of the DD / any
other accepted instrument, physically sent, should tally with the details available in the
scanned copy and the data entered during bid submission time. Otherwise the
uploaded bid will be rejected.
v) Bidders are requested to note that they should necessarily submit their financial bids
in the format provided and no other format is acceptable. If the price bid has been
given as a standard BOQ format with the tender document, then the same is to be
downloaded and to be filled by all the bidders. Bidders are required to download the
BOQ file, open it and complete the white coloured (unprotected) cells with their
respective financial quotes and other details (such as name of the bidder). No other
cells should be changed. Once the details have been completed, the bidder should
save it and submit it online, without changing the filename. If the BOQ file is found to
be modified by the bidder, the bid will be rejected.
vi) The server time (which is displayed on the bidders’ dashboard) will be considered as
the standard time for referencing the deadlines for submission of the bids by the
bidders, opening of bids etc. The bidders should follow this time during bid
submission.
vii) All the documents being submitted by the bidders would be encrypted using PKI
encryption techniques to ensure the secrecy of the data. The data entered cannot be
viewed by unauthorized persons until the time of bid opening. The confidentiality of
the bids is maintained using the secured Socket Layer 128 bit encryption technology.
Data storage encryption of sensitive fields is done. Any bid document that is uploaded
to the server is subjected to symmetric encryption using a system generated
symmetric key. Further this key is subjected to asymmetric encryption using
buyers/bid openers public keys. Overall, the uploaded tender documents become

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Building, HMBP, HEC, Ranchi 834004,
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, email: sunilksingh@hecltd.com/
raviverma@hecltd.com/ alok.singh@hecltd.com
 Heavy Engineering Corporation Limited
(A Govt. of India Enterprise)
Heavy Machine Building Plant
ISO 9001 Company Ancillary & Contract Department

readable only after the tender opening by the authorized bid openers.
viii) The uploaded tender documents become readable only after the tender opening
by the authorized bid openers.
ix) Upon the successful and timely submission of bids (i.e. after Clicking “Freeze Bid
Submission” in the portal), the portal will give a successful bid submission message
& a bid summary will be displayed with the bid no. and the date & time of
submission of the bid with all other relevant details.
x) The bid summary has to be printed and kept as an acknowledgement of the
submission of the bid. This acknowledgement may be used as an entry pass for any
bid opening meetings.
ASSISTANCE TO BIDDERS
i) Any queries relating to the tender document and the terms and conditions
contained therein should be addressed to the Tender Inviting Authority for a
tender or the relevant contact person indicated in the tender.
ii) Any queries relating to the process of online bid submission or queries relating to
CPP Portal in general may be directed to the 24x7 CPP Portal Helpdesk.

Note: For any query related to registration and processing on the Portal please visit

FAQ available at

https://etenders.gov.in/eprocure/app?page=FAQFrontEnd&service=page

You may call the Helpdesk. The 24 x 7 Help Desk Numbers are
0120-4200462, 0120-4001002, 0120-4001005, 0120-6277787
E-Mail: support-eproc@nic.in
Or
You may call to our service provider, Mr.Kushal (7903884318)
E-Mail: kushalnicccl@gmail.com

***

Signature Not Verified

----------------------------------------------------------------------------------------------------------
Ancillary & Contract Department, Ground Floor Administrative Digitally
Building,signed
HMBP,by HEC, Ranchi
RAVI 834004,VERMA
PRAKASH
Jharkhand, Phone: 0651 2400935,2400987 Fax: 0651 2401166, Date: 2020.05.21 15:34:18 IST /
email: sunilksingh@hecltd.com
raviverma@hecltd.com/ alok.singh@hecltd.com
Location: eProcurement System for Central
PSUs