Workplace Health and Safety

Management Plan
ABN: 22 154 073 140
ACN: 154 073 140
Workplace Health & Safety Policy

DRAC Mechanical values a healthy and safe work environment and promotes a Zero Harm attitude in an
endeavor to stimulate and positively support all people to achieve outcomes in a safe manner while
contributing to operational effectiveness and business sustainability.

DRAC Mechanical recognises its moral and legal responsibility to provide and maintain a safe and healthy
work environment for employees, contractors and visitors, ensuring that the business operations do not place
any person at risk of injury and/or illness.

DRAC Mechanical is committed to providing a high standard of Health and Safety performance that is based
on a continual improvement process and best practice principles with an objective of achieving a reduction or
elimination of injuries and illness’.

DRAC Mechanical is committed to the following:

• Establishing a commitment to leading by example.
• Working in a safe manner as a key part of business strategy.
• Meeting all legal requirements as a minimum, taking into account, Codes of Practice, Australian &
New Zealand Standards when a specific law is not defined.
• Providing written procedures and instructions that will ensure safe plant and systems of work.
• Providing training, information, instruction and supervision to employees, contractors & visitors to
ensure their safety.
• Adopting a systematic continuous improvement process that responds to incidents and accidents
promptly in an effort to identify and eliminate risks in the work place.
• Ensuring that Health and Safety best practice is integrated into operational procedures and training to
ensure that all work tasks are completed safely and without risk to others.
• Ensuring that Personal Protective Equipment (PPE) is used where applicable and maintained
appropriately.
• Holding all managers accountable for Health and Safety Performance within their delegated level of
responsibility to ensure that Health and Safety objectives and targets are met.
• Ensuring that all employees adopt a duty of care attitude to work in a safe manner, report all
hazards/incidents and to correctly follow a safe system of work.
• Consultation and communication with all employees on all Health and Safety matters driven by a
Health and Safety consultative committee.
• Continual support to injured/ill workers to ensure an early return to work.
• Providing appropriate assistance to all people at DRAC Mechanical to facilitate the implementation of
this policy.

The principles in this policy are applicable to operations and functions at all DRAC Mechanical sites and
locations.

Policy Authorised By: Chris Dracoulas

Signed: _____________________. Date: 9th April 2018.

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Return to Work Policy
DRAC Mechanical will actively participate in establishing a healthy and safe work environment and is
committed to assisting employees achieve a safe and affective return to work in a manner that will facilitate
their best possible recovery. In keeping with best practice injury management, DRAC Mechanical will focus on
early intervention; active case management and outcomes based rehabilitation to enable optimal return to
work.

The Rehabilitation and Return to Work process is a workplace program that assists injured and/or ill DRAC
Mechanical employees to return to work as quickly and safely as possible. Occupational rehabilitation aims to
provide an early and safe return to work for employees suffering from work-related injury or illness by using
the workplace itself as a vital part of the rehabilitation process.

DRAC Mechanical aims to manage the process of rehabilitation by assisting those employees injured at work
to recover and return to work. DRAC Mechanical aims to:
• Facilitate a return to work for employees who are injured or ill at work as soon as possible
• Provide information to assist an injured and/or ill employee to return to work
• Determine the needs of the injured and/or ill employee by liaising with the employee, the
nominated treating doctor/physio, our workcover insurance provider and other
relevant team members
• Provide early access to rehabilitation services, for example accredited workplace
rehabilitation providers where required
• Develop and implement the injured and/or ill employee’s return to work plan in conjunction with the
employee, our workcover insurance provider, the nominated treating doctor/physiotherapist and any
workplace rehabilitation provider;
• Provide suitable alternative duties for an injured and/or ill employee as an integral part of the
rehabilitation and return to work process
• Consult with employees and where applicable any employee representatives, to assist the
rehabilitation and return to work process to operate effectively
• Provide employees with information about workers compensation claims, DRAC Mechanical’s
preferred treating doctor/physio and accredited workplace rehabilitation provider
• Maintain records of injury management and return to work statistics and develop responses to
continually improve DRAC Mechanical’s health and safety management systems and return to work
processes
• Advise injured and/or ill employees of their participation roles and responsibilities so far as return to
work is concerned and the effects of non-compliance
• Complete workers compensation forms where required

The principles in this policy are applicable to operations and functions at all DRAC Mechanical sites and
locations.

Return to Work Coordinator Peter Rogers: 0401 885 042

Policy Authorised By: Chris Dracoulas

Signed: _____________________. Date: 9th April 2018.

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Workplace Behaviors Policy

DRAC Mechanical is committed to ensuring high expectations of employees, contractors, customers and
visitors behaviour during time spent in the work environment or engaged in workplace contact with other
employees, contractors, customers and visitors.
Objective and Scope
The objective of this policy is to provide a set of guidelines and behavioural expectations for all employees and
contractors at DRAC Mechanical. This policy will provide a guide to acceptable conduct in relation to personal
contact and communication in the work environment.
Respect
Respect personal differences with regard to, national origin, colour, ethnic origin and religious beliefs or
activity. Treat others the way you would like to be treated.
Courtesy
Remember to use manners, acknowledge others, listen to others and be open to different ideas. Do that little
extra to assist others. Be aware of the workload of others. Respond promptly to requests from others.

Recognition
Give recognition for a job well done. Emphasise success rather than failure. People tend to miss the positives
if they are busily searching for the negatives. Recognition does not always have to come from above; it can be
given from any level of the business.

Effective Communication
You are at least 50% responsible for any communication between you another person, and you are 100%
responsible for your 50%. Communication is the transfer of information from one source to another so that the
information is received with the same intent with which it was meant.

Teamwork
Teamwork is Cooperation between members of a group, which allows normal average people to achieve
amazing results. A Team is a group of people working together for a common purpose.

Setting the Example

Live by the same rules you expect other people with whom you work to adhere to. Attitudes, standards, values
and behaviours are contagious. Ensure your examples are up to an acceptable standard, and be resistant to a
lower level of standard

Core Values and Behaviours

* Honesty *Courtesy * Keeping Promises * Taking Ownership * Listening *Respecting

The principles in this policy are applicable to operations and functions at all DRAC Mechanical sites and
locations.

Policy Authorised By: Chris Dracoulas

Signed: _____________________. Date: 9th April 2018.

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Contents:

No: ITEM PAGE

1 Introduction 6
2 Scope 6
3 Process 6
4 Legal Compliance 6
4.1 Victoria 6
4.2 Western Australia 6
4.3 All other states 6
4.4 Other Applicable Legislation 6
4.5 Key Australian Standards 6
4.6 Identification of Legislative and Legal Information 7
4.7 Access to legal & Other Information 7
4.8 Changes and/or Updates 7
5 Our Commitment to Quality 7
6 Policy Position 8
7 Work, Health, Safety & Environmental Management System (WHS&E) 8
8 DM Safety Management System 9
9 Safety Management Plan, Training & Audit 9
10 Reporting 9
11 Registers & Records 9
12 Key Performance Indicators & Standards 10
13 Safety Goals 10
14 Performance Indicators & Targets 11
15 STANDARD 1 – Leadership and Accountability 12
15.1 Appendix A 13
15.2 Appendix B 14
16 STANDARD 2 – Legal Requirements, Commitments and Document Control 14
17 STANDARD 3 – Risk and Change Management 15
18 STANDARD 4 – Planning, Goals and Targets 16
19 STANDARD 5 – Awareness, Competence and Behavior 16
20 STANDARD 6 – Health and Hygiene 17
21 STANDARD 7 – Communication, Consultation and Participation 18
22 STANDARD 8 – Design, Construction, Supply & Maintenance of Plant, Machinery 18
and Equipment
23 STANDARD 9 – Operation of Plant, Machinery and Equipment 19
24 STANDARD 10 – Suppliers, Contractors and Partners 20
25 STANDARD 11 – Incident Reporting and Investigation 20
26 STANDARD 12 – Monitoring, Audit and Review 21
27 Drugs & Alcohol Policy Statement 22
28 Rehabilitation Policy Statement 23
29 Fatigue Management Policy Statement 24
30 Smoking Policy Statement 25

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 31 Communication & Consultation Policy Statement 26

1. Introduction

DRAC Mechanical are highly regarded power generation industry professionals with experience in
all facets of standby power generation operating across Australia. Our skilled team of designers and
welders are able to turn your conception into a reality.

2. Scope:
This WHS&E Management Plan applies to all DRAC Mechanical employees, contractors and other
persons at risk from work carried out at DRAC Mechanical work sites and locations and failure to
comply with the requirements of this manual may result in disciplinary action.

3. Process:
The purpose of the WHS&E Management Plan is to establish and maintain an affective health and
safety management system. DRAC Mechanical is committed to implementing a structured approach
to occupational health and safety in order to achieve a consistently high standard of safety
performance.

4. Legal Compliance
Information contained in this manual apply to all employees, contractors and visitors while they are
present in any building, facility or grounds owned, occupied or managed by DRAC Mechanical
irrespective of their employment relationship with the business.

These policies and procedures have been designed to work in conjunction with the legal
requirements of the business operations in multiple jurisdictions across Victoria and Australia.

The content of this Occupational Health and Safety Manual has been aligned with key elements
from:

4.1 Victoria:
• Occupational Health and Safety Act (Victoria) 2004
• Occupational Health and Safety Regulations (Victoria) 2007
4.2 Western Australia:
• Occupational Safety and Health Act 1984
• Occupational Safety and Health Regulations 1996
4.3 All other States:
• Workplace Health and Safety Act 2011
• Workplace Health and Safety Regulations 2011

4.4 Other Applicable Legislation:

• Accident Compensation Act 1996
• Mines Act 1958
• Environmental Protection Act 1970
• Relevant approved Codes of Practice
• Prevention of Falls in General Construction – Compliance Code 2008

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4.5 Key Australian Standards

AS 4024.1-2006 Series Safety of Machinery

AS 1470-1986 Health and Safety at Work
AS/NZS 4801:2001 Occupational Health and Safety Management Systems
AS/NZS 3760:2010 In Service Safety Inspection and Testing of Electrical Equipment
AS/NZS 4360:2004 Risk Management
AS/NZS ISO 9001:2008 Quality Management Systems
AS/NZS ISO 14004:2004 Environmental Management Systems

4.6 Identification of Legislative and Legal Information

DRAC Mechanical’s legislative, legal and other identified requirements are sourced via the following
processes;
• Worksafe Alerts: It is a responsibility of DRAC Mechanical to monitor the Worksafe website
for important updates and alerts. These alerts advise DRAC Mechanical of any legal
changes/updates that may be applicable to the business and its various departments and
locations.

4.7 Access to Legal and Other Information

DRAC Mechanical can access legal and other relevant documentation via the following avenues;
• Worksafe Victoria: The home page has a Laws and Regulations tab that can be accessed to
view various publications of laws and legislation.
• The Worksafe website also allows the download of various codes of practice and guidance
notes to assist members of the business to better understand our legal and moral
responsibilities.

4. 8 Changes and/or updates

DRAC Mechanical has the primary responsibility in notifying the business of any legal, legislative or
other relevant changes that may affect the Safety Management of DRAC Mechanical.
It is a requirement that the business reviews its operations annually to ensure that they fall in line
with any announced changes.

5. Our Commitment to Quality

Strength through service is the driving ethos of DRAC Mechanical.

To ensure the highest standard of customer service, we are committed to providing quality service
and support. Customers can be assured that all our equipment is regularly serviced and
maintained by our professional workshop staff. Our staff are highly proficient and fully understand
the capability of each item of plant and equipment.

To ensure on-the-ground service and support, DRAC Mechanical has 24 call out support staff who
are available to provide service when you need it.

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6. Policy Position

DRAC Mechanical places the highest value on protecting the health and safety of its employees
and the environment. Further, DRAC Mechanical believes it is the right of each employee,
contractor and visitor who attends a DRAC Mechanical work site to leave that site free of injury or
work related illness.

DRAC Mechanical is committed to the principle that all occupational injury and illness is
preventable and is therefore committed to creating and maintaining and Incident and Injury Free
(IIF) workplace.

DRAC Mechanical will accomplish these outcomes through the disciplined application of our
Work, Health, Safety and Environment Management System (WHS&E), which focuses on
‘Leadership Accountability’ and ‘Management System Processes’.

DRAC Mechanical believes that a WHS&E System that is functioning correctly, will help to deliver
long-term cost efficiencies through the prevention of work related injury and illness.

7. Work, Health, Safety & Environmental Management System (WHS&E) Overview

DRAC Mechanical’s commitment to provide a safe and healthy work environment is underpinned
by comprehensive Work, Health, Safety & Environment (WHS&E) Policy and Management
Standards. These policies and management standards are based on the principles and closely
aligned to ISO 4801 Standards. The objectives of the WHS&E Policy and Management
Standards are to:

• Provide a risk-based WHS&E framework that is consistent with DRAC

Mechanical’s Risk Management Policy
• Set out and formalise the expectations for progressive development and implementation
of WHS&E at all levels of DRAC Mechanical.
• Drive continual improvement towards leading industry practice.

DRAC Mechanical’s WHS&E Policy and Management Standards are based on the principles as
contained within AS/NZ 4801:2001. DRAC Mechanical’s WHS&E Policy and Management
Standards are the foundation of the organisation’s management systems, which are designed to
ensure that the organisation achieves its workplace health, safety and environmental goals and
meets its legal and moral obligations.

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8. DRAC Mechanical Safety Management System
DRAC Mechanical is managed by Chris Dracoulas to implement all aspects of the company
Work, Health, Safety and Environmental Policy.

A comprehensive Incident & Hazard Reporting database is used to aid in complying with the
policy.

This Safety Management Plan applies to the operation of DRAC Mechanical and encompasses the
purchase, operation and maintenance of equipment in its workshop, on the road and on customer’s
sites.

9. Safety Management Plan, Training and Audit

DRAC Mechanical’s Managers and / or Health and Safety Representative shall manage WHSE
performance by:

• Inducting its workforce to ensure that they have a thorough understanding of the
requirements of the Safety Management System Plan.
• Maintaining, reviewing and amending; as required, the Safety Management System.
• Ensuring that the Safety Incident & Hazard database is used and maintained.
• Monitoring compliance with the Safety Management Plan
• Conducting initial workplace inspections followed by weekly reviews to the end of a
contract.

DRAC Mechanical shall update the Safety Management Plan from time to time to achieve
continuous improvement and in response to changes in: Best Practice, processes, legislation, DM
policies, procedures and standards.

10. Reporting

DRAC Mechanical shall communicate the following in routine reports to its workforce:
• Safety Information and Incident Reports
• Information required by law

11. Registers and Records

Registers and records to be kept and maintained shall be, but are not limited to:

Hazard Register
Incident Register
Risk Register
Hazardous Substance Register
Incident Reports

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 Incident/Accident Investigations
Induction Records
Training Records

12. Key Performance Indicators and Standards

DRAC Mechanical’s safety goals are derived from the company Health and Safety Policy and in
consultation with the management team. Execution of this plan aims to achieve these goals.

13. Safety Goals

DRAC Mechanical’s operation goal is to complete all activities in a professional manner without
disease, serious incident, injury or loss. The sub goals are defined as follows:
• Identify all major hazards
• Eliminate or negate hazards
• Prevent the realisation of hazards
• Prevent the escalation of incident event
• Minimise exposure of personnel to hazards
• Eliminate or reduce the risks to personnel to as Low as Reasonably Practicable (ALARP)

Hierarchy of Hazard/Risk Control

ELIMINATION P
R
E
F Higher
SAFE BY DESIGN SUBSTITUTION E Controls
R
R
E
ENGINEERING D
CONTROLS

Administration /
Process Controls Lower Controls

SAFE BY PERSON Personal Protective Equipment (PPE) /

Product Warnings

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14. Performance Indicators and Targets
Performance Indicators will be used to provide measures to monitor the effectiveness of the overall
safety performance of the operation. Table 1 provides the minimum operations safety targets and
performance indicators. Each site will set their own targets and performance against identified targets
will be tracked, measured and reported to management monthly by the Manager / Supervisor and /or
WHS&E Officer.
OPERATIONS KEY PERFORMANCE INDICATORS

Indicator Item Performance Measure Performance Target

Lead.
Company Induction Process Personnel induction register 100 % of employees

Monthly safety meetings Monthly safety meeting minutes 100% of Monthly safety
meetings

JSA’s JSA Reports 100% of activities requiring

JSA’s

Toolbox meetings Toolbox meeting minutes 100% of Monthly toolbox

meetings

Pre-start meetings Pre-start meeting minutes 100% of pre-start meetings

Emergency Drills and Exercises 1 Drills and Exercises conducted 100% of Drills and Exercises
per year

Hazard Reports Hazard report close out 100% close out of all hazard
reports

Incident Reports Incident report close out 100% close out of all incident
reports

Near Miss Reports Number of Near Miss reports 100% of near misses reported,
closed out. investigated and resolved

Audits Audit reports completed 100% as per audit plan

Indicator Item Performance Measure Performance Target

Lag. Fatalities Number reported fatalities 0 fatalities

Lost Time Injuries Number reported lost time 0 lost time injuries
injuries/LTFR

Medical Treatment Injuries Number of reported medical 0 medical treated injuries

treatment injuries /MTIFR

First Aid Treated Injuries (i.e. can Number of reported first aid 0 first aid treatment injuries
be treated by a Senior First treatment injuries/FATFR
Aider)

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DM WHSE MANAGEMENT STANDARDS

15. STANDARD 1 – Leadership and Accountability

Note: *For additional information see Appendix A and B below.

Key Elements:

• The Director, Chris Dracoulas is responsible for overall management and supervision of
risk and HSE matters.
• Ensure that the HSE roles and responsibilities of workers are defined, documented,
communicated, kept up to date, understood and applied.
• Set in place systems that recognise, reinforce and reward HSE innovation, initiatives,
desired behaviors and achievements, and make clear the consequences of inappropriate
conduct.
• Ensure that workers have the right and responsibility to stop or refuse to work in
situations that may cause harm or injury, and to immediately bring these situations to
the notice of management and to those at imminent risk.
• Comply with legal, and other requirements through the implementation of documented
procedures that ensure communication of specific requirements, periodic assessment
and review, record keeping and reporting both upwards and downwards.
• Maintain the currency of the risk register, which includes the details of who is
responsible for managing specific risks and the frequency of audits and reviews.
• Conduct regular audits with appropriate corrective follow up to ensure compliance
with the laws, and these standards.

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15.1 Appendix A

ACCOUNTABILITY
WHO RESPONSIBILITIES KEY ACTIVITIES
MEASURES

Director and Maintain a healthy and safe Ensure risks are assessed Business performance reporting.
workplace. and managed.
Manager/s Annual OHS objectives, targets and
Ensure Implementation of Ensure risk profile plans.
DRAC Mechanical’s OHS completed annually where
Policies, Procedures. applicable. OHS audit results.

Ensure management Monitor implementation of Reduction of risk as evidenced by

planning & review processes the safety management implemented and effective safe
are in place for OHS. system. systems of work.

Business level OHS Develop and monitor OHS consultation structures in

objectives, targets & plans. implementation of business place.
level OHS objectives,
Promote positive safety targets and plans, based Reporting to authorities is
conscious culture. on risk profiles and other completed.
appropriate information
Legal Compliance. annually. Perform role in serious
incident/hazard investigations.
Monitor & review OHS Monitor incidents, and
performance. ensure reporting required
by current legislation is
completed.

Promote OHS in
communications and lead
by example.

OHS policy and

procedures tabled at
regular meetings.

Implement and support

OHS improvement
strategies.

Support and attend OHS

training/briefings.

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15.2 Appendix B

ACCOUNTABILITY
WHO RESPONSIBILITIES KEY ACTIVITIES
MEASURES

All employees Follow standard safe work Report all unsafe situations Processes of Supervision.
procedures. immediately to
Supervisor/Manager. Current knowledge of OHS
Identify and report all Committee and discussions.
incidents and hazards. Take corrective action
within own ability and
Follow reasonable report to supervisor.
instructions.
Report all injuries, near
Act responsibly for the safety miss and plant or
of self and others. equipment damage.

Participate in OHS Support fellow employees.

improvement activities.
Support OHS committees.
Wear designated personal
protective equipment where Ask about and keep
required. informed of work hazards.

Ensure tools and equipment Attend training as

are in a safe condition before requested.
use.

16. STANDARD 2 – Legal Requirements, Commitments and Document Control

Key Elements:

• Systems are in place to identify and access all applicable and current HSE acts,
regulations, approvals, licenses, permits, codes of practice, policies, standards, protocols,
commitments and other relevant requirements, and that they are documented, reviewed
and kept up-to-date.

• Compliance with legal and other requirements is demonstrated through the

implementation of documented procedures that set out specific requirements for
periodic evaluation, audits, inspections, record keeping and reporting.
• Systems are in place to ensure that HSE records are established, maintained,
accurate, legible and identifiable.
• Systems are in place to ensure that HSE documents are controlled and secured.

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17. STANDARD 3 – Risk and Change Management

Key Elements:

• HSE risk management processes are applied to all activities that DM controls or can
influence.
• HSE risks and opportunities are assessed, prioritised and managed as appropriate
to the nature and scale of the operations and activities, taking into account the
environment, applicable legal and other requirements and financial implications. The
hierarchy of control is used in the development of risk mitigation activities.
• Workers and other stakeholders, with relevant knowledge, are involved in the HSE risk
assessment and management process.
• HSE risks are recorded and maintained in a risk register, which includes the details of
who is responsible for managing specific risks. The risks are reviewed and updated
whenever the situation changes, but in any case, no less than annually.
• HSE risks are evaluated by the appropriate staff, consistent with the significance
of the risk. Risk management decisions are documented and the implementation
of resulting actions tracked.
• Systems are in place to identify, assess and manage HSE risks associated with change,
whether planned or unplanned. Systems will take into account personnel, industry
standards, processes, facilities, physical environment, equipment, technology,
procedures, laws, regulations, standards, materials, products, systems and services.
• All changes, either permanently or temporary are approved by authorised workers, once
the level of HSE risk has been demonstrated to be acceptable. The duration of a
temporary change is not exceeded without review and approval.
• Management systems ensure that changes are communicated to and understood by those
who may be affected, including external stakeholders.

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18. STANDARD 4 – Planning, Goals and Targets

Key Elements:

• Plans and programs are in place to ensure that HSE is an integral part of business
planning based on relevant issues, risks and opportunities.
• Plans and programs that include designated responsibilities, resources and time frames to
achieve HSE goals and targets are in place, with systems to monitor and regularly report
on progress. Plans and programs are updated and communicated as changes,
modifications or new developments occur.
• HSE performance information is used to refine plans, goals and targets to improve risk
management and performance.

19. STANDARD 5 – Awareness, Competence and Behavior

Key Elements:

• Induction training that addresses relevant HSE objectives and identifies HSE hazards and
risks in the workplace is to be conducted for workers and visitors at the commencement of
their employment or visit.
• As part of the broader competencies required for workers, HSE competencies for
individuals and job descriptions are to be periodically reviewed by management and
supervisory staff.
• Recruitment criteria for workers are to include an assessment of HSE awareness,
behaviors and performance.
• Systems are to be in place to identify, prioritise, plan and implement training programs so
that workers are competent to meet the HSE responsibilities expected of them and the
requirements contained within this policy and management standards.
• HSE leadership and management training is to be undertaken by all levels of
management.
• Employees are to receive training in the recognition, assessment, control and elimination
of hazards and at-risk behaviors including the consequences of deviation from the
specified operating procedures.
• Supervision and on the job observance by managers, covering all activities that reinforce
good HSE behaviors is to be implemented, and relevant information recorded so that the
outcomes of training and induction can be monitored and, where necessary, amended.

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20. STANDARD 6 – Health and Hygiene

Key Elements:

• Work health and hygiene assessments and ongoing monitoring and medical surveillance
programs, are conducted by competent people consistent with exposure risks.
• Details of work-related illness are to be recorded and entered into the HSE management
information system so that relevant data can be extracted and analysis of statistics
conducted.
• Arrangements, in accordance with the hierarchy of control, are established and
maintained to protect workers from health hazards associated with their employment.
• Where the application of the hierarchy of control has not adequately reduced exposure,
personal protective clothing and equipment (PPCE) requirements are identified and
communicated, appropriate training provided, and properly maintained PPCE made
available to all workers.
• Compliance with and effectiveness of PPCE requirements is regularly assessed.
• Workers and visitors have access to adequate medical and first aid services as
appropriate to the location and nature of operations.
• Systems are to be in place for the rehabilitation of workers following work-related injuries
or illness.
• When and where appropriate, workers may be required to undergo an assessment to
ensure that they are fit for work and not suffering from the effects of drugs or alcohol,
or from fatigue related problems.

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21. STANDARD 7 – Communication, Consultation and Participation

Key Elements:

• Systems are in place to identify stakeholders and to ensure proactive development of

strategies, including consultation, to identify and address their concerns and
expectations with regard to safety and health.
• These standards and relevant information on HSE matters, risks, plans and performance
are communicated to the workforce on a regular basis.
• The participation of any stakeholder in the development, implementation, review and
improvement of HSE is recorded.
• HSE information and lessons identified following incidents are shared across all DM
locations and workers, and, as appropriate, with external stakeholders.
• Concerns and complaints related to HSE activities and policies are acknowledged,
investigated, recorded in a risk register, and the outcomes reported back to relevant
stakeholders.

• Reports assessing HSE performance are produced no less than quarterly.

22. STANDARD 8 – Design, Construction, Supply & Maintenance of Plant, Machinery and
Equipment

Key Elements:

• All plant, machinery or equipment is assessed prior to purchase to ensure that the
design and construction complies with current legislation, relevant industry codes and
standards, and utilises sound engineering practice and risk management principles.
• The design, construction and/or selection of new plant, equipment and processes, that
DM has control or influence over, takes into account known and projected HSE and life of
asset requirements, provision for decommissioning and disposal.
• Inspections and appropriate tests are undertaken by qualified or authorised personnel for
all newly acquired or modified plant, equipment and machinery, to confirm that build and
operation are in accordance with design codes and standards and HSE legal requirements
and expectations.
• Procedures and work practices are written and made available to anyone who needs to
refer to them, and they are to be reviewed regularly to ensure that they continue to be
applicable, relevant and effective in controlling the risks for which they were developed.
• Systems are established, documented and records maintained to ensure the ongoing
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 integrity of plant, machinery and equipment. These include procedures for maintenance,
inspection, testing, calibration and certification at the necessary intervals appropriate for
the type of equipment as required to conform to legal and/or the equipment
manufacturers’ requirements.
• Equipment which has been modified or adapted for a different use from that which was
originally intended is subjected to documented inspection and testing by appropriate
technical personnel, and certified for the purpose where applicable, prior to use or sale.
• Design data and operating limits are documented, understood and available for all plant,
machines and equipment and are regularly reviewed throughout the working life of the
plant, machines and equipment.

23. STANDARD 9 – Operation of Plant, Machinery and Equipment

Key Elements:

• Systems, including procedures and work practices, are established, implemented,

reviewed and maintained to ensure that plant, machinery or equipment operations are
managed to minimise HSE risks and impacts.
• Managers and supervisors ensure that operators of plant, equipment and machinery have
passed an appropriate competency test or satisfied the relevant authority or member of a
management team, and are competent and confident in their operation and know the rules
which govern the use of the equipment before granting authority to operate.
• Where necessary or appropriate, a supervisor is appointed and present to oversee the
correct and safe operation of plant, machinery or equipment by workers.
• Systems are in place to induct, train and assess operators of plant, equipment and
machinery in their proper operation.
• Risks introduced by simultaneous operations are assessed and managed.

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24. STANDARD 10 – Suppliers, Contractors and Partners

Key Elements:

• Suppliers, contractors and partners are subject to risk-based HSE evaluation prior to
contractual arrangements being established, taking into account the nature of their
products, activities or services and previous HSE performance.
• Contracts include appropriate HSE obligations specifically requiring contractors to
implement systems that address these standards, and compliance with relevant HSE
legislation. The consequences of non-compliance are stipulated.
• Business partners, suppliers of goods and services, and customers are encouraged to
establish and maintain systems consistent with these standards.
• Reporting relationships, lines of communication, responsibilities, accountabilities and
system interfaces for HSE are established and documented between suppliers,
contractors or partners and DM.
• As part of the broader contractor management system, processes are in place to ensure
suppliers, contractors and partners comply with the HSE obligations specified in their
contracts.

25. STANDARD 11 – Incident Reporting and Investigation

Key Elements:

• Systems are established and maintained that investigate, report and provide timely
communication on all HSE accidents and incidents.
• Investigation processes include the identification and documentation of all factors and
underlying causes that contributed to the incident, the controls that were intended to
prevent it and analysis of any failures in the controls.
• Incident investigations identify and prioritise corrective and preventive actions, aimed at
eliminating or reducing the risk and recurrence of incidents and near misses. Systems
are in place to ensure that these actions, including changes in procedures, are
documented, communicated, and followed through to completion.
• Information gathered from such investigations is to be analysed to identify lessons and to
monitor trends. Lessons learned are to be shared across DM stakeholders as appropriate.

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26. STANDARD 12 – Monitoring, Audit and Review

Key Elements:

• HSE performance is regularly measured, monitored, recorded and analysed with

results reported to stakeholders and others as appropriate.
• HSE inspections and audits are conducted at work sites at frequencies appropriate to the
level of hazards and risks present and the results reported to stakeholders as appropriate.
Audits are conducted with appropriate objectivity and impartiality.
• Annual self-assessments are conducted at each site to establish the extent of
conformance with these standards.
• Systems are in place that will identify, investigate, report, and manage non-conformities so
that corrective and preventive actions are implemented and their effectiveness reviewed to
avoid recurrence.
• Annual management reviews are conducted to determine the continuing suitability and
effectiveness of HSE management systems. Information reviewed includes audit results,
incident reports, performance reports and relevant views from stakeholders. Reviews will
include observations, conclusions, recommendations and follow-up.

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POLICY STATEMENTS

The following attached signed policy statements are included as part of DRAC Mechanical’s
commitment to WHS

27. DRUGS AND ALCOHOL POLICY STATEMENT

DRAC Mechanical P/L is committed to protecting the health, safety and welfare of all workers and
others in the workplace that may be affected by accidents, incidents or injuries arising from the misuse
of drugs or alcohol.

Drug and Alcohol Management Priorities

DRAC Mechanical P/L will ensure that:

• Risks arising from the inappropriate use of drugs or alcohol will be identified and assessed.
• Where there is a risk to health and safety from drug or alcohol misuse, effective control
strategies will be implemented.
• The Drugs and Alcohol Policy will be explained to all new workers during induction training.
• Workers are encouraged to report drug and alcohol problems that have the potential to
present safety risks.
• Suitable training will be provided if needed, so that managers and other workers will know how to
deal with drug and alcohol misuse appropriately.
• Interventions in the case of safety-related drug and alcohol problems will be monitored and
evaluated, and followed up with further action if required.

Manager and Supervisor Commitment

Managers and supervisors are responsible, within the scope of their authority, for ensuring that:

• The objectives of this policy are integrated into the workplace.

• Effective action is taken to prevent accidents, incidents or injuries which could result from drug
alcohol misuse.
• Risks arising from drug or alcohol misuse are identified, assessed and controlled.

Employee Commitment

Employees are responsible for carrying out their duties in a safe manner, unimpaired by drugs or
alcohol.

Chris Dracoulas
Director
01 May 2012

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 28. REHABILITATION POLICY STATEMENT

DRAC Mechanical (DM) recognises that there are substantial benefits to be gained from rehabilitation
principles and practices and is committed to implementing them throughout our workplaces. We
recognise that Workers’ Compensation and Rehabilitation legislation provides the support for
workplace rehabilitation activities.

Experience has shown that workplace rehabilitation assists the healing process and helps restore the
worker’s normal function sooner. Workplace rehabilitation includes early provision of timely and
adequate services, including suitable duties programs, and aims to:

• maintain injured or ill workers at work or;

• ensure the worker’s earliest possible return to pre injury duties or;
• maximise the worker’s independent functioning, and;
• provide for durable employment.

DM is committed to:

Providing a safe and healthy work environment, but in the event of an injury or an illness, making
sure workplace rehabilitation is started as soon as possible in accordance with medical advice.

Ensuring appropriate suitable duties are made available to injured or ill workers to facilitate
their safe and early return to pre injury duties. These duties must be consistent with the current
medical certificate and will be time limited.

Respecting the confidential nature of medical and rehabilitation information and ensuring there will be
both verbal and written confidentiality.

Ensuring all workers are aware that, in the event of work related injury or illness, they will be consulted
to ensure a structured and safe return to work that will not disadvantage them.

Complying with legislative obligations with respect to the standard for rehabilitation.

Adopting a multidisciplinary approach to rehabilitation as required.

Reviewing this policy and associated procedures at least every three years to ensure it continues
to meet legislative requirements and the needs of all parties.

Chris Dracoulas
Director
01 May 2012

DRAC Mechanical 1-1-000 Issue: 2

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29. FATIGUE MANAGEMENT

POLICY STATEMENT

It is the policy of DM to ensure that workers do not place their own health and safety or the health
and safety of others at risk. To achieve this, we are committed to providing and maintaining a working
environment in which workers are not exposed to hazards arising from the impairment from fatigue
resulting from excessive or unreasonable working hours.

AIMS AND OBJECTIVES

DM will strive to ensure that all workers engaged by this company, whether employed as employees
or contractors are in a fit condition to safely carry out their work, and that workers are not impaired in
any way by the effects of fatigue or stress. To achieve this, no person will be allowed to enter a
workplace or carry out work while suspected of being impaired by or suffering adverse effects of
fatigue or stress.

RESPONSIBILITIES

DM, through its management, will take all reasonable precautions in the placement of workers to
ensure that hours of work, shifts, rosters and workplace conditions do not create an unacceptable risk
of fatigue. Workers will not be required to work more than 12 hours per day wherever possible, and
work in excess of these hours will be subject to a risk assessment to ensure the safety and well-being
of workers. Rosters will be designed to ensure that workers are provided with reasonable rest periods
between shifts.

All workers must ensure that they report to work in a physical, mental and behavioral condition that
will allow them to perform their duties competently and in a manner that does not place themselves or
others at the workplace at risk. This will require that workers ensure that they obtain sufficient rest
before commencing work to ensure that they can carry out work during their shift in a safe and
effective manner, and to observe any other relevant fatigue management strategies that they have
been instructed in and are required to carry out.

Chris Dracoulas
Director
01 May 2012

DRAC Mechanical 1-1-000 Issue: 2

WHS Management Plan Effective: 9th April 2018
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30. SMOKING POLICY STATEMENT

DRAC Mechanical P/L has a duty under relevant Work Health and Safety legislation to provide a
safe and healthy working environment for all workers. It is policy to prohibit smoking in all closed
areas and confined spaces of the workplace, including inside company-owned/leased vehicles, in
order to protect non-smokers from the effects and dangers of passive smoking, and to minimise the
risk of fire caused by the lighting and smoking of cigarettes.

Designated smoking areas will be provided for workers and visitors who feel they need to smoke.
Workers may, through consultation and by consensus, nominate such areas, which must be away
from flammable materials and products, and in areas which will not cause harm or discomfort to
other employees in the workplace. Signage will be erected to identify designated smoking areas.

Chris Dracoulas
Director
01 May 2012

DRAC Mechanical 1-1-000 Issue: 2

WHS Management Plan Effective: 9th April 2018
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31. COMMUNICATION AND CONSULTATION POLICY STATEMENT

DRAC Mechanical (DM) believes that injury and illness is needless, costly and
preventable. Our company will consult our workers in implementing safe practices and
systems that will ensure the health, safety and welfare of our workers.

All DM workers have a right to effective representation on the health and safety aspects
of their work. DM not only recognises that right, but promotes effective consultation and
representation as an integral part of its commitment to worker health and safety.

DM believes that worker involvement at all levels is critical for ensuring a safe workplace
and therefore will:

Make time available for all Health and Safety Representative (HSR’s) to:
• attend health and safety training sessions;
• prepare for and attend Health and Safety committee meetings;
• consult with the workers they represent, and other Health and Safety
Representatives (HSR’s) if necessary;
• inspect their workplace;
• participate in incident investigations and the follow up of corrective actions;
• accompany WorkCover/WorkSafe inspectors who visit their Designated Work Group
(DWG).

Put in place health and safety consultative structures at the local level.
Develop and implement a procedure for consultation with the HSR’s of workers whose
health or safety may be affected by proposed changes to the workplace.
Ensure that appropriate allowances are made in the budget for expenses related to the
resolution of health and safety issues that may arise.
Monitor, in consultation with HSR’s, the suitability and effectiveness of DWG’s, and make
changes as required.

Chris Dracoulas
Director
01 May 2012

DRAC Mechanical 1-1-000 Issue: 2

WHS Management Plan Effective: 9th April 2018
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