Standard Operating Procedure (SOP)

for

Post Graduate Diploma / Post Diploma / Diploma Courses

Central Institute of Plastics Engineering & Technology

(Dept. of Chemicals & Petrochemicals, Ministry of Chemicals & Fertilizers)
Govt. o India.

Academic Cell
Head Office, Guindy, Chennai - 600 032.
Tel: 044-2225 4780/83/84/22254514 Fax: +91-44-2225 4787

E- Mail : hocipet2018@gmail.com
Website: www.cipet.gov.in

Total No. of pages : 49

1
 INDEX
Page No

1.0 Introduction 1

1.1 Institute Profile 1

1.2 Objectives 1

1.3 Activities 2

1.3.1 Academic 2

1.3.2 Technology Support Services 3

1.3.3 Research & Development 3

2.0 Post Graduate Diploma / Post Diploma /

Diploma Course 3

2.1 Description of Courses 4

2.2 Admission criteria to CIPET Courses 4

2.3 How to apply? 6

2.4 Admission Regulations 7

2.5 Selection Procedure 8

2.6 Direct Admission 8

2.7 Admission Through lateral Entry 8

2.8 Dismissal / Termination of students 8

2.9 Centre Transfer 9

2.10 Readmission of Candidates 9

2.11 Time limit to complete the Diploma Course 10

2.12 Procedure for completing the Diploma Course 10

2.13 Eligibility to continue in the next higher semester 11

2.14 Working Day / Hours 11

2.15 Pattern of Collection of Fees 12

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 Page No

3.0 Semester Examinations – Exam Pattern 12

3.1 Conduct of Semester Examinations 12

3.2 Requirements of Examinations and Attendance 13

3.3 Reasons for disqualifying a student from appearing in 13

Semester examinations

3.4 Payment of Examination Fees 14

3.5 Issue of Hall Tickets / Duplicate Hall Tickets 14

3.6 Guidelines for course completed candidates appearing in 15

Supplementary Examination

3.7 Acts of Malpractice in Examinations and Punishments awarded 15

3.8 Internal Assessment / Semester Examination Evaluation 18

- Scheme of Internal Examination 18
- Regulation for conduct of Semester Practical/Dissertation 20
Evaluation/Viva Voce Examination
- Guidelines for Evaluation of External Practical Examination 21
- Guidelines for scheme of evaluation for Seminar presentation 21

3.9 Passing requirements 21

3.10 Issue of Course Completion Certificate 21
3.11 Issue of Transfer / Migration Certificate 21
3.12 Award of Diploma 22
3.13 Issuance of Diploma Certificate – Procedure 22
3.14 Classification of successful trainees 24
3.15 Issue of Mark sheets / Diploma Certificates 24

3.16 Retotalling / Revaluation of Examination Answer scripts 25

3.17 Corrections in Mark Sheets & Diploma Certificates 26

3.18 Issue of Duplicate Mark sheet / Diploma Certificate 26

3.19 Verification of Certificates and issue of Transcript 27

3.20 Cancellation of Certificates 27

3.21 Revision of Fees 28

3.22 Mode of Payment of Fees 28

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 Page No

3.23 Guidelines on Fee Refund/Return of Original Certificates/ 28

Documents

3.24 Insurance Claim by the Students 29

3.25 Hostel Rules & Regulations 29

3.26 Code of Conduct & Discipline 35

3.27 Anti Ragging Committee 36

3.28 Conclusion 36

4.0 ANNEXURE

A-I Admission Flow Chart 37

A-II List of CIPET Centres 38

A-III Application Form for appearing in Supplementary 42

Examination

A-IV Application Form for Retotalling of Answer Scripts 43

A-V Application Form for getting Photocopy of Answer Scripts 44

A-VI Application Form for Revaluation of Answer Script 45

A-VII Application Form for getting Duplicate Diploma Certificate 46

A-VIII Application Form for getting Duplicate Mark Sheet 47

A-IX Declaration Format (Affidavit) 48

A-X AICTE – Public Notice – Refund of Fees 49

Time Table 50

4
1.0 Introduction

1.1 Institute Profile

Central Institute of Plastics Engineering & Technology (CIPET) is a premier National

Institution devoted to Skill Development Training, Technology Support, Academic &
Research (STAR) for the Plastics & Allied industries in India. The first CIPET campus
was established by Government of India in 1968 at Chennai and subsequently 22
CIPET Campus have been established by Government of India in the country. Today
5 CIPET:IPT at Ahmedabad, Bhubaneswar, Chennai, Lucknow, Jaipur & Kochi, 22
CIPET:CSTS at – Amritsar, Aurangabad, Baddi, Balasore, Bhopal, Bhubaneswar,
Chandrapur, Dehradun, Guwahati, PWMC Guwahati, Hajipur, Haldia, Hyderabad,
Imphal, Jaipur, Madurai, Murthal, Mysore, Raipur, Ranchi, Vijayawada, Korba and 3
CIPET:SARP at ARSTPS-Chennai, LARPM-Bhubaneswar & APDDRL-Bengaluru are
contributing through STAR services to the industries in India and abroad. All the
centres have adequate infrastructure facilities in the areas of Design, CAD/CAM/CAE,
Tooling & Mould Manufacturing, Plastics processing, Testing and Quality Control.
The courses are designed to produce technically trained manpower for ready
absorption in plastics industry. The infrastructure facilities in terms of machinery
and equipments are continuously upgraded / modernised to match with the
technological development and needs of the industry globally. To keep the
industries abreast with the new technological developments and update the skill
levels of the personnel working in the industry, Short-Term Programme, Tailor-made
Programme, Modular Training Programme, Skill Development Programme,
Entrepreneur Development Programme, Training for Overseas Nationals, Technical
seminar are conducted on Design, Tooling, and Plastics Processing Plastics Testing
and Quality Assurance.
1.2 Objectives

 Development of skilled Human Resource for plastics industries.

 Upgradation of technical knowledge through advanced training programmes

 Quality control and standardization of plastics materials and products.

 Technical consultancy and advisory services for enhancing techno-

commercial competitiveness of the industries.

 Design and development of moulds, dies for plastics industries.

1
  Research and Application development in the area of Plastics Engineering &
Technology.

1.3 Activities

Academic, Technology Support, Research and Skill Development

1.3.1 Academic

(a) Regular Long Term Programmes

1. Ph.D. Programs in Polymer Science & Technology / Material Science / Plastics

Engineering at LARPM CIPET - Bhubaneswar
2. Master of Technology in Plastics Engineering / Technology (M.E./M.Tech.-
PE/PT)
3. Master of Engineering in CAD/CAM (M.E.-CAD/CAM) at ARSTPS - CIPET,
Chennai
4. Master of Technology in Polymer Nano Technology (M.Tech. - PNT) at LARPM,
CIPET - Bhubaneswar.
5. M.Sc. (Bio-Polymer Science) at CBPST - CIPET Kochi.
6. M.Sc. Polymer Science at CIPET Ahmedabad, Bhubaneswar and Kochi.
7. M.Sc. in Applied Polymer science at CIPET Chennai
8. Master of Science (Tech.) (Material Science & Engineering) at CIPET
Bhubaneswar.
9. Bachelor of Engineering/Technology in Plastics Engineering / Technology
(B.E./B.Tech.-PE/PT)
10. Bachelor of Engineering/Technology in Manufacturing Engineering /
Technology (B.E./B.Tech-Mfg. Engg. / Tech at CIPET - Chennai, Lucknow,
Bhubaneswar and Ahmedabad.
11. Post Graduate Diploma in Plastics Processing & Testing (PGD-PPT)
12. Post Diploma in Plastics Mould Design with CAD/CAM (PD-PMD with
CAD/CAM).
13. Diploma in Plastics Mould Technology (DPMT)
14. Diploma in Plastics Technology (DPT)

(b) Short Term Programmes

 Skill & Technology Upgradation Programmes for Industry

 Tailor - Made Courses
 Modular programmes
 Entrepreneural Development programmes
 Training for Overseas Nationals
 Govt. Sponsored Programs

2
1.3.2 Technology Support Services

CIPET renders Technology Support Services (TSS) to plastics and allied industries in
different fields of Plastics Engineering & Technology.
 Application development & applied research in all disciplines of Polymer
Science & Technology
 Testing and standardisation for plastics materials and products
 Setting up of plastics based industry from concept to commercialisation
stage
 Design & Development moulds & dies
 Material selection for new product development
 Machinery and equipment selection
 Setting up of Tool Room / Processing Industries & Testing Laboratories
 New trends in plastics processing technology
 Technical Support to the industry in product design / mould / dies / tools
design, product failure analysis with the aid of CAD / CAM / CAE
 Training programs on measurement of uncertainty in Testing Laboratory.
 Consultancy services on implementation of Quality Management System
(QMS)
 Setting up of laboratory as per ISO / IEC – 17025 & NABL criteria
 Undertaking job works in all the areas of Plastics Engineering & Technology

1.3.3 Research & Development

Three dedicated CIPET:SARP – ARSTPS, LARPM & APDDRL have been dedicated to
the country where integrated Research Programmes are undertaken in the
Polymeric Materials & Product Design and Development areas.

2.0 Post Graduate Diploma / Post Diploma / Diploma Course

The hand book furnishes the details of Post Graduate Diploma, Post Diploma and
Diploma courses offered at CIPET centres, mode of admission / readmission,
transfer, conduct of examinations, training rules and regulations, etc.

3
2.1 Description of Courses
The courses are conducted on semester pattern, each year consisting of two
semesters.
UG/PG Degree (Degree awarded by Affiliating State University)
(i) Master of Technology in Plastics Engineering / Technology (M.Tech.-PE/PT) - 2
years (4 semesters).
(ii) Master of Engineering in CAD/CAM (M.E-CAD/CAM) - 2 years (4 semesters).
(iii) Master of Technology in Polymer Nano Technology (M.Tech.-PNT) - 2 years
(4 semesters).
(iv) M.Sc. (Bio-Polymer Science) – 2 years (4 semesters).
(v) M.Sc. Polymer Science – 2 years (4 semesters).
(vi) M.Sc. in Applied Polymer Science – 2 years (4 semesters)
(vii) Master of Science (Tech.) (M.Sc.Tech. – Material Science Engineering) –
5 years integrated programme (10 semesters )
(viii) *Bachelor of Engineering/Technology in Plastics Engineering / Technology
(B.E./B.Tech.-PE/PT) – 4 years (8 semesters).**
(ix) *Bachelor of Engineering/Technology in Manufacturing Engineering /
Technology (B.E./B.Tech-Mfg. Engg. / Tech.) – 4 years (8 semesters)**
*Six semester pattern for lateral entry students in UG programmes
** NBA accredited programs offered at some Centres
Diploma / Post Diploma / Post Graduate Diploma
(i) Post Graduate Diploma in Plastics Processing & Testing (PGD-PPT) – 2 years
(4 semesters).
(ii) Post Diploma in Plastics Mould Design with CAD/CAM (PD-PMD with CAD/CAM)
- 1½ year (3 semesters).
(iii) *Diploma in Plastics Mould Technology (DPMT) – 3 years (6 semesters)**
(iv) *Diploma in Plastics Technology (DPT) – 3 years (6 semesters)**.
(*Four semester pattern for lateral entry students in Diploma programs
** NBA accredited programs offered at some Centres)

2.2 Admission criteria to CIPET Courses

UG/PG Degree (Degree awarded by Affiliating State University)
(i) M.E./M.Tech. in Plastics Engineering / Technology – 2 years

Eligibility criteria: B.E. / B.Tech. / B.Sc.,Engg. (4 years) in Mechanical /

Chemical / Production / Polymer / Plastics Engineering / Technology (or)
M.Sc. in Polymer Science / Chemistry with polymer specialization.

4
 Age limit: As per University norms

(ii) M.E. CAD / CAM – 2 years

Eligibility criteria: B.E. / B.Tech. (4 years) in Mechanical / Automobile /

Manufacturing / Production / Industrial / Mechatronics / Marine /
Aeronautical.

Age limit: As per University norms

(iii) M.Tech. in Polymer Nano Technology – 2 years

Eligibility criteria: B.E. / B.Tech. (4 years) in Mechanical, Plastics

Engineering / Technology / Polymer / Chemical (or) M.Sc., in Polymer
Chemistry / Polymer Science / Physics / Chemistry with Valid GATE score.

Age limit: As per University norms

(iv) M.Sc. Bio- Polymer Science - 2 years.

Eligibility criteria: B.Sc. degree with chemistry as main / subsidiary

subject with minimum 50% marks.

Age limit: As per University norms

(v) M.Sc. Polymer Science – 2 years.

Eligibility criteria: B.Sc. degree with chemistry as main / subsidiary

subject with minimum 50% marks.

Age limit: As per University norms

(vi) M.Sc. Applied Polymer Science – 2 years.

Eligibility criteria: B.Sc. degree with chemistry as main / subsidiary

subject with minimum 50% marks.

Age limit: As per University norms

(vii) M.Sc. Tech. – Material Science & Engineering - 5 years

Eligibility criteria: H.Sc / 10 + 2 (academic stream) with Maths, Physics
& Chemistry.

Max. Age limit: 21 years

(viii) B.E./B.Tech. in Plastics Engineering / Technology - 4 years

Eligibility criteria: H.Sc / 10 + 2 (academic stream) with Maths, Physics

& Chemistry.

Max. Age limit: 21 years

5
 (ix) B.E./B.Tech. in Manufacturing Engineering / Technology - 4 years

Eligibility criteria: H.Sc / 10 + 2 (academic stream) with Maths, Physics

& Chemistry.

Max. Age limit: 21 years

Diploma / Post Diploma / Post Graduate Diploma

(i) Post Graduate Diploma in Plastics Processing & Testing (PGD-PPT) – 2 years

Eligibility criteria: Full time 3-year Degree in Science

Age : No age bar

(ii) Post Diploma in Plastics Mould Design with CAD/CAM (PD-PMD with CAD/CAM)
– 1½ years.

Eligibility criteria: 3 year full time Diploma in Mechanical / Plastics / Polymer /

Tool /Production / Mechatronics/Automobile / Tool & Die
Making /Petrochemicals / Industrial /Instrumentation Engg /
Technology or DPMT/DPT or Equivalent

Age : No age bar

(iii) Diploma in Plastics Mould Technology (DPMT) - 3 years

Eligibility criteria: Full time 10th Std.

Age : No age bar

(iv) Diploma in Plastics Technology (DPT)- 3 years

Eligibility criteria: Full time 10th Std.

Age : No age bar

2.3 How to apply?

CIPET releases its admission notice in all leading English as well as regional
newspapers in vernacular language in the month of February/March of every year.
There will be an online admission portal linked to CIPET website also
(www.cipet.gov.in) to register the application for admission to Post Graduate
Diploma/Post Diploma/Diploma programs against the payment as notified in the

6
 admission notice. The candidates can register the application through online portal
till the last date as notified in the admission notice.

2.4 Admission Regulations

 Admission to all CIPET Diploma & Post Diploma and Post Graduate Diploma,
courses will be carried out through a CBT – Online Joint Entrance Examination
(JEE) conducted at selected places on all India basis and is likely to be conducted
on a Sunday in May/June/July every year (exact month and date will be
announced through our website or Newspaper).
 Candidates appearing for entry qualification examination can also apply. Their
selection and admission is subject to their eligibility for higher studies on
successful completion of the entry qualification and submission of qualification
testimonials by the stipulated date.
 No request for change of centre allotted for admission will be entertained
during the course of study.
 The provisional selection will be cancelled for the candidate not accepting the
allotment of admission within the stipulated time indicated in the call letter and
the wait list will be operated to fill the vacancies.
 The Category wise reservation followed for selection of candidates is as follows:
 Category Percentage Allotted
Scheduled Caste : 15%
Scheduled Tribe : 7.5%
Other Backward Classes + Minority : 27%
Physically Challenged : 3% Horizontal Reservation for
Physically Challenged
candidates cutting across
all sections including SC/ST
and the Other Backward
Classes and the Non -
reserved category.
General & Others : 37.5%
Economically weaker section : 10%

7
2.5 Selection Procedure

Selection for admission to all courses is based on performance in the CBT-Joint

Entrance Examination. As per online application submitted by the candidate, the
CBT-JEE hall ticket will be sent to all eligible candidates in advance through their e-
mail/bulk sms as indicated in the online application registered by them for appearing
CBT-JEE. Based on CBT-JEE, the candidates will be selected for admission to the
centre where the candidate opted in online application registered by them. The
admission call letter/counselling letter will be sent to all selected candidates for
admission through their e-mail/bulk sms as indicated in the online application
registered by them. The candidate has to take admission at the centre as per
admission call letter/counselling letter within the stipulated as indicated.
Original testimonials of the selected candidates are verified at the selected centre
with respect to qualification and category as per data provided by the candidate in
online application and declaration forms filled-in triplicate by the candidates and
fees will be collected by the centres. On payment of fees by the candidate, the
centre will enter admission registration number in the admission register.
On final admission, the hall ticket number will be assigned to all admitted candidates
by the Academic Cell, Head Office and the same will be communicated to all centres
for their further process. Flow chart is enclosed as Annexure - 1
2.6 Direct Admission

In case of seats remain vacant against AICTE approved intake of respective centre,
centre Heads are authorised to carryout admission at centre level as per approved
procedure of CIPET by following all admission criteria.

2.7 Admission through Lateral Entry

A student who has completed his/her 10th Standard and 2 Years I.T.I. or equivalent
Examination or 10+2 education with science or maths background can take up
admission directly in second year of diploma course based on availability of seat at
the respective centre following all admission criteria.
2.8 Dismissal / Termination of students

Centre-in-charge in consultation with Head Office reserves the right to dismiss /

terminate any student from the course on grounds of communicable diseases /
unsatisfactory performance / lack of attendance / misconduct or ragging.

8
2.9 Centre Transfer

A student admitted in a particular centre is expected to undergo and complete the

full course in the same Centre.

On extraordinary circumstances, with genuine reasons, students are being

transferred from one CIPET centre to another centre based on the following
procedure and criteria. The request letter shall be submitted to the Centre Head
along with supported documents.

a) A Three member committee should be constituted inclusive of a Medical

representative not less than the rank of a Civil Surgeon / Authorised Medical
Attendent (A.M.A.) for examining the genuineness and only those genuine
cases be forwarded to Head Office with recommendations.
b) Parental transfer should not be taken into account for considerations of
student transfer. However, the parent illness / terminal illness / death may
be considered and forwarded with all necessary supported documents.
c) The transfer request of a student may be forwarded during the end of 1st
year (on or before 31st May of every year) and no transfer should be
forwarded to Head Office while pursuing 2nd year and 3rd year.
d) The Transfer request is applicable to Diploma courses only, subject to
availability of vacancy at the new centre.

2.10 Readmission of Candidates

A student debarred his / her studies in the middle of a semester or who has not
appeared for semester examination of current semester of study can apply and get
readmission in the same semester in the subsequent academic year if he / she desire
to complete the course and satisfies the following conditions.
a) The readmission fee as equivalent to admission fee is payable by the
candidate.
b) The candidate should not have exhausted the total period of study
permitted to complete the course.
c) He / she on readmission should be able to complete his / her full course of
study within the stipulated total period of time. A candidate debarred his /
her studies continuously or in spells for more than 2 years shall not be
considered for readmission.

9
 d) A candidate whose petition is pending in any court with respect to his / her
admission / examination results / punishment, etc. and who had debarred
the studies shall not be readmitted in the institution without getting the
prior permission of the Head Office Academic Cell.
e) Last date, usually 7 days after the day of commencement of each semester is
being fixed and announced for the readmission of students.
f) Centres can themselves readmit the candidates who apply for their
readmission on or before the prescribed due date in the semester in which
they had debarred, if the candidate satisfy all the conditions specified above
and send the proposal to the Head Office for approval and ratification.
Centres may permit such readmitted students to attend the classes, without
waiting for the approval from Head Office, after obtaining an undertaking
that they will abide by the decision of the Head Office.
g) The percentage of attendance for the readmitted candidates shall be
calculated from the actual date of their readmission.
h) The proposal for readmission has to be submitted by the centre-in-charge.
The request letter of the student shall be forwarded to the Head Office along
with the comments / recommendations of the centre-in-charge. A student
seeking readmission with a particular semester should enclose the copy of
the call letter in case of first semester or photocopy of his / her mark sheet
of the previous semester he / she had completed before debarred his / her
studies.

2.11 Time limit to complete the Diploma Course

The following time limit has been prescribed to complete the Diploma Courses and
pass all the subjects pertaining to the course :

PGD-PPT : (2 years duration) - 4 years

PD-PMD with CAD/CAM : (1 ½ year duration) - 3 ½ years

DPMT / DPT : (3 years duration) - 5 years

However, on extreme unavoidable circumstances the In-charge Academic Cell, Head

Office may decide and give a maximum of two additional chances to the deserving
students on request even after the prescribed time limit has been exhausted. But no
candidate can claim the additional chance as a matter of right.

10
2.12 Procedure for completing the Diploma Course

a) The candidate on completion of studies in each semester should necessarily

register him / her self for the examinations of all the subjects of the current
semester as well as for all the arrear subjects of all the previous semesters
and shall appear for the semester/ supplementary examinations.
b) 80% attendance is mandatory for appearing in the semester examination.
c) A student having less than 80% attendance in a semester will be demoted
and should repeat the same semester in the next academic year.
d) Candidates will not be permitted to discontinue the course of study for
duration of more than three years during any part of their course of study.
For candidates for whom continuous break in study is less than or equal to
three years, permission of the Head Office is necessary to continue the
course and appear in the examination.

2.13 Eligibility to continue in the next higher semester

Carry over system has been followed in which the students are being permitted to
continue their studies in the next higher semester even if they do not pass in the
lower semester examinations.

2.14 Working day / Hours

Duration of the programmes for each semester

---------------------------------------------------------------------------------------------------------------------
Sl.No. Programme Duration
---------------------------------------------------------------------------------------------------------------------
1. Theory & Practical classes 18 Weeks

2. Examinations 3 Weeks
(Theory / Practical / Seminar / Viva voce/
Supplementary)
---------------------------------------------------------------------------------------------------------------------
Working days : 5 days / week

Working hours : 30 hours / week

Theory / Practical : As stipulated in the syllabus framed and revised from time to time.

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2.15 Pattern of Collection of Fees

a) 1st Week - No Fine

b)
c) 2nd Week - Fine of Rs. 25/- leviable
d)
e) Beyond 2nd Week - The name will be automatically Removed
from the roll Re-admission will be made
against the payment of fee as equivalent to
the admission fee before the last working
day of 3rd week, failing which they will be
removed from the rolls.
<<

Subject Pattern

a) No. of theory subjects : Minimum 2- 6 per semester

b) No. of practical subjects : Minimum 2 - 3 including Drawing &

Project work per semester

c) Total No. of subjects : Minimum 5-9 subjects per semester

d) Medium of Instruction : English

3.0 Semester Examinations – Exam Pattern

Semester Examinations for all the Diploma courses are being conducted in the
following pattern:
-----------------------------------------------------------------------------------------------------------
Semester Span of study Examination
------------------------------------------------------------------------------------------------------------
I, III & V August – December Dec./Jan.

II & IV February – June June/July

VI January – May May

------------------------------------------------------------------------------------------------------------

3.1 Conduct of Semester Examinations

Every semester, the schedule of examinations is being displayed in the CIPET

website well in advance and exhibited in the Notice Boards of all CIPET Centres. The
semester examinations are conducted in the centre where the student study the
course. Course completed students also have to appear for their supplementary
examinations in the same centre and change of centre if sought, are permitted upon
request well in advance. (One month before the commencement of supplementary
examinations)
12
 Officials from other centres are appointed as External Examiners for effective
supervision to conduct the examinations and ensure that examinations are
conducted without any room for any malpractice.
The answer papers are evaluated by the identified examiners after assigning dummy
numbers and the results are published within 40 days (approx.) subject to prevailing
conditions after the examinations are over. The results of the examinations are
being published in the CIPET website and the centre-wise consolidated results are
sent to all the centres by email. The individual mark- sheets of the candidates will be
printed and sent to the centres within 60 days from the date of publication of
results. All Mark sheets and Diploma certificates are distributed to the candidates
through the respective CIPET centres and will not be issued directly to the
candidates from Head Office. The centres shall not direct any of their students to
Head Office Academic Cell for getting their grade sheets / certificates directly. The
centres should maintain records for the issue of mark sheets, certificates with the
date of issue, register number, signature of candidates, etc. in accordance with ISO
standards.

3.2 Requirement for Examination and Attendance

(i) Semester examinations will be conducted at the end of each semester.

(ii) A candidate will be permitted to appear for the semester examinations for a subject
/ practical only if he / she secure minimum 80% of attendance during the said
semester period and his / her conduct has been found satisfactory.
(iii) Trainees who have secured less than 80% attendance are not eligible to appear for the
semester examinations under any circumstances.

3.3 Reasons for disqualifying a student from appearing in Semester examinations

(i) A student who has failed to acquire the minimum required percentage of
attendance during the course of study or discontinued his / her studies in the middle
of the semester and who has not paid the examination fee in time shall not be
permitted to appear for the semester examination.
(ii) A student who has paid the examination fee in time, but does not have enough
attendance in the course of study, shall not be permitted to appear for the semester
examination. Such candidates shall however, will be permitted to write the
supplementary examinations of previous semester / years, if any, using the current
semester hall ticket. While issuing the hall ticket to such candidates, the centre-in-

13
 charge of the institution has to score out the column pertaining to the current
semester of all papers and mention in the hall ticket as “Supplementary papers
only”.
(iii) A student who has exhausted the maximum permitted time limit of 2 years from the
date of completion of course of study shall not be permitted to pay the fee or
appear for the examinations, unless otherwise notified.
(iv) A regular student, who has been expelled from the centre on disciplinary measures
shall not be permitted to register / appear for semester examinations.
(v) A student cannot claim eligibility to appear for the examination on the ground that
he / she had received the hall ticket from the Institution. The centre-in-charges will
issue the hall tickets only for those, who satisfies all the conditions specified in 3.2.

3.4 Payment of Examination Fees

A candidate appearing for the semester examination should remit the prescribed fee
for all the papers of the current semester and for the papers in which he / she has
not yet passed. Even though edit lists of arrear papers are being sent by Head Office
with respect to each regular student of the centre, it is the duty of the Centre in
charge to verify, in each case, the papers he / she had already passed before
accepting the application and fee from the candidate. The mark sheets / certificates
received by a candidate without appearing for all the arrear subjects will be
cancelled on a later date when the mistake is detected. Further, such concerned
officials, who authorize to receive the fee from the candidates leaving one or two
failed subjects and submits the list to Head Office without proper verification will be
liable for appropriate administrative action. The examination fee with the
application has to be collected by the centre from the students upto the last dates
prescribed by Head Office. The candidates have to obtain the receipt from the
centre with the date of payment.
All fees from second semester onwards to be paid within 2 weeks from the date of
reopening.

3.5 Issue of Hall Ticket / Duplicate Hall Ticket

Hall Ticket will be issued to all those who had registered themselves for the
examination by paying the prescribed examination fee within the prescribed time
limit. Before issuing the hall ticket to the candidates, the centre-in-charge /
training-in-charge should verify the eligibility of the candidates to appear for the

14
 examination. The hall ticket shall not be issued to candidates who do not have the
minimum required attendance in the current semester.

No candidate will be permitted to write the examination without a valid hall ticket.

If a candidate had lost the hall ticket, on request, he / she may be issued with a
duplicate hall ticket at the centre on payment of a fee of Rs.25/-.

3.6 Guidelines for course completed candidates appearing in Supplementary

Examination

(i) The course completed candidates who have completed the course of study, but
have arrear/s to clear, have to apply in the prescribed application form (Annexure –
III) along with the supplementary exam fees (Rs.250/- per paper / practical / seminar
/ viva voce) on or before 10th December of every year for the supplementary
examinations to be held in January and on or before 10th June for the supplementary
examinations to be held in July of every year.
(ii) The course completed candidates shall have to clear their arrears subjects / practical
/ seminar / viva voce within a period of two years from the date of completion of
their course of study or after permitted additional chances on approval of Head
Office to the deserving students on request even after the prescribed time limit has
been exhausted, failing which he / she will not be eligible for any more attempts.

All correspondence in this regard must be addressed to Director (Academics), CIPET

Head Office, Guindy, Chennai – 600 032.

Annexure - III - Application Form for Appearing in Supplementary Examination

3.7 Act of malpractice in examinations and punishment awarded

A candidate indulging in any of the following act in the examination hall will be
considered as committed malpractice in the examination and booked for the same.
(i) Possession of printed / photocopy / written materials pertaining / not pertaining to
the day’s examination, or pertaining to the examination already appeared by the
candidate in the form of book or loose sheets that have been either made use of or
not made use of in the examination.
(ii) Possession of Programmable Calculator, Mobile Phone, Pager, Organizer, Digital
memory pad etc. with / without matters related to the day’s examination stored in
them and made use of them or not use of them or not during the examination.
15
(iii) Writing any matter, formula, definitions, sketches, pertaining / not pertaining to the
day’s examination, in any part of the candidate’s body, dress, instrument box,
calculator cover, wall, table, drawing board, question paper, hall ticket etc. and
made use of them or not use of them in the examination.
(iv) Writing any appeal to examiner offering money or any irrelevant matters in the
answer book, attaching money in answer books and giving their contact address,
telephone numbers etc.
(v) Writing the register number anywhere in the answer book or additional sheets other
than in the fly slip.
(vi) Enclosing empty additional sheets, wasting the exam stationery unnecessarily.
(vii) Writing the examination without valid hall ticket.
(viii) Noting down the answers of problems in his / her question paper before leaving the
hall.
(ix) Tearing off sheets from the answer book
(x) Keeping Tables, Hand books, Code books etc. which are not permitted in the
examination hall.
(xi) Talking with others, showing signs or signals to others in the hall / verandah.
(xii) Copying from printed / handwritten bits / sheets / books etc. in the examination.
(xiii) Exchanging hall tickets, question papers, scales, calculator, instrument box etc. with
any formula, answers, sketches, hints related to the day’s examination written on
them.
(xiv) Showing the answer book / additional sheet to the nearby students or allowing them
to copy.
(xv) Giving / Getting the main answer book or additional sheet to / from nearby students
for copying.
(xvi) Writing cine songs, stories, poems or drawing sketches irrelevant to the subject in
the answer book or additional sheet.
(xvii) Writing the examination even after the final bell, not obeying to hall
superintendent’s instructions.
(xviii) Striking off all the pages including the correct answers written by him / her in the
answer book, when being caught for any act of malpractice.
(xix) Telling the answer or formula related to any of the question to others writing the
same examination.
(xx) Inserting pre-written additional sheet(s) having matters related to the subject of the
day’s examination into the main answer book.

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(xxi) Replacing the answer book supplied in the hall by pre-prepared answer book
brought by the candidate himself / herself or got from outsiders.
(xxii) Writing answers in main answer book or additional sheets from outside the hall and
passing the same to any candidate writing the examination for replacement /
attachment.
(xxiii) Refusing to give written statement, refusing to receive show cause notice, absenting
from enquiries, running away from examination hall when caught for any
malpractice, trying to destroy the evidences by tearing / swallowing / erasing /
throwing away the bits, materials etc.
(xxiv) Writing filthy / indecent / vulgar words or sketching obscene figures etc in the
answer book or additional sheets attached.
(xxv) Acts of threats, violence, creating disturbance inside / outside the examination hall,
preventing other candidates from entering the hall. Misbehavior with the
supervising staff etc.
(xxvi) Repetitive action of malpractice either in the same sitting or in different sittings in
the course of his / her study.
(xxvii) Taking away with him / her written answer book, without handing over the same to
the Hall Superintendent.
(xxviii) Trying to take away or damage other candidate’s answer book
(xxix) Violating any other special rules / regulations prescribed by the Examiners.
(xxx) Impersonation, arranging some other person to write the examination for the
candidate (or) attempting to write the examination for somebody else.
(xxxi) Assaulting physically or attempting to attack any examination staff while being
caught / booked for any malpractice.
(xxxii) Causing damages to examination records.
(xxxiii) Arranging outside persons to terrorize the examination staff.
(xxxiv) Leaving the examination hall with the question paper of the day’s examination
before the expiry of the period prescribed by the Examination (normally 45 minutes
from the commencement of exam), in spite of the warning by Examiners.
(xxxv) Causing damage to the belongings of Examiners as an act of vengeance.
3.7.1 The following action to be initiated in case of Malpractices in the Examinations:

a) The candidate is found copying from any book, manuscript brought by him / her or
by any other certificate inside the examination hall, if caught red-handed; he / she
should be sent out and shall not be permitted to appear for any subsequent
examinations.
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b) If the candidate copies from another examinee seated either in front row, or back
row, from their written answer books, or found eliciting information on question
paper, if caught red-handed the candidate found copying and also the candidate
aiding him to copy, both of them should be sent out and shall not be permitted to
appear for any other subsequent examinations.
c) If a trainee is found soliciting assistance in practical examinations from other
trainees or CIPET staff to carry out the practical work exam piece on his / her
machine or in other machine he / she shall not be allowed to continue / complete
the practicals and also shall not be entitled to appear for theory examinations to
follow subsequently.
d) The candidate found copying should sign in the answer book admitting that he / she
was found copying by the examiner and the Invigilator / Examiner should certify if
the answer book enclosing the copied material that he / she is found copying and
these answer books should not be sealed along with other answer books but ought
to be sent to Head Office along with a report of the concerned invigilator / examiner.

In all the above cases, the concerned trainee shall be issued with a Memo by Centre Head
with a copy endorsed to Head Office.

3.8 Internal Assessment / Semester Examination Evaluation

a) Semester examination will be conducted at the end of each semester both in theory and
practicals / seminar / project / viva voce.
b) The scheme of evaluation is through internal assessment and semester examination.
Scheme of Internal Assessment
1. The scheme of evaluation will be as follows for the theory and practicals in
all the semesters:

External Semester
Internal Sessional Marks Total Marks
Examination Marks
40/50/100 60/50/100/200 100/200/300

2. The sessional marks for theory will be awarded on the basis of internal
assessment made during the semester in the respective theory subject
taking into consideration the performance of the student in the
assignment/tests/tutorials, attendance and behaviour with the following
distribution of marks.

1 Minimum one assignment for every unit of theory

content-Total of minimum 5 assignments-Average marks 12/15/30
of best of 3 assignments
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 2 Minimum one periodical test for every unit of theory
content-Total of minimum 3 periodical tests during The 20/25/50
semester-Average marks of best of 2 tests
3 Attendance to be awarded proportionately for securing
04/05/10
80% and above during the entire semester period
4 General Behaviour 04/05/10

2. The sessional marks for practical will be awarded on the basis of internal
assessment during the semester in the respective practical taking into
consideration the performance of the student in the tests, knowledge
acquired, maintenance of records, viva voce, attendance, behaviour, etc.

(1) Viva Voce/Test 20%

(2) Attendance/Punctuality 10%
(3) General Behaviour/Attitude 10%
(4) Course-In-Charge/Practical-In-Charge may equally distribute
marks on number of exercises on specific practical subjects. 60%

Within an exercise, these marks would be awarded based on:

(i) Observation table 20%

(ii) Record book 20%
(iii) Procedure 20%
(iv) Machine-equipment details/concepts 20%
(v) Operational knowledge-viva (for individual practical) 20%

c) The internal assessment / sessional marks for each subject / practical is awarded on the
basis of continual evaluation of each trainee by the concerned faculty for a maximum of
20 / 40 / 50 / 100 / 200 marks accordingly.
d) In case a student fails in internal assessment of one subject, he / she will be allowed to
improve his / her performance by giving additional assignments / tests before
commencement of Semester Examination.
e) In case a student fails in internal assessment of more than one subject, he / she will not
be allowed to appear in semester examination and will be required to repeat the
semester in the next academic year.
f) In case a student fails in external examination, the maximum marks for supplementary
examination will be 60 for each subject. For overall result, the previous internal
assessment marks will be added.
g) Semester examinations are conducted for each subject / practical for a maximum of 30 /
60 / 100 /200 marks accordingly.
h) Seminar / Project Viva Voce examination are conducted for a maximum of 100 marks.

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i) A trainee who fails in any subject has to appear for the supplementary examination to
clear the arrear/s and is allowed to continue the course of study without any break as
such.
j) However, he / she shall have to clear the arrear subject/s within a period of two years
from the date of completion of the course. Failing which, he / she will not be eligible to
appear for the supplementary examinations after two years as stipulated above.

Regulations for conduct of Semester Practical/Dissertation Evaluation/Viva Voce Examination

1. Semester Practical/Dissertation Evaluation/Viva Voce Examination shall be conducted only

upon completion of course study during the stipulated examination period.

2. Students shall appear for the practical examination only on the allotted date/batch. But in
the event of their inability to appear on the allotted day on account of medical or other
genuine reasons, they may be permitted to appear along with any other batch on another
day during the stipulated period at the discretion of the practical incharge. However, such
students shall have to obtain prior permission for the change of date from the concerned
practical incharge/ internal examiner.

3. All students shall appear for the dissertation evaluation/viva voce examination on the
scheduled date and time as stipulated by the Head Office.

4. In the event of students failing to appear for Practical/Dissertation Evaluation/Viva Voce

Examination on the scheduled date it will be marked as “absent” in the evaluation sheet
and the defaulters shall have to appear for the supplementary examination in the
following semester to clear the arrears.

5. As done in the case of theory examinations, the attendance statements of students

(LT/F-20A) pertaining to Practical/Dissertation Evaluation/Viva Voce Examination shall be
furnished to Academics for records.

6. Upon completion of evaluation, the job done/end product of the students shall be stored
for a period as stipulated in QMS.

7. On completion of practical examination and its evaluation, the statement of marks duly
signed by the practical incharge, course incharge and external examiner if any, may be
forwarded through centre incharge to Directorate of Academics, Head Office.

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 Guidelines for Scheme of Evaluation of Seminar Presentation by students
a. Approach/Concept of conducting practicals (Includes mention of 40%
essential tool/machinery/equipments/observations/result analysis,
precautions etc.)
b. Safety, handling and housekeeping 10%
c. Product/Job evaluation 40%
(Would be course specific as in case of mould making practicals.
Sizing, profile cutting, assembly and actuation of mould.)
d. Viva Voce Examination 10%

Guidelines for Evaluation of External Practical Examination

a. Approach/Concept of conducting practicals 40%

(Includes mention of essential
tool/machinery/equipments/observations/result analysis,
precautions etc.)
b. Safety, handling and housekeeping 10%
c. Product/Job evaluation 40%
(Would be course specific as in case of mould making practicals.
Sizing, profile cutting, assembly and actuation of mould.)
d. Viva Voce Examination 10%

3.9 Passing requirements

(i) A trainee is declared to have passed the examination in a subject if he / she secures
not less than 40% marks in theory and 50% marks in practicals, seminar, project
work and viva voce examinations both in internal assessment (for theory subjects
and practical only) and semester examination of the total prescribed maximum
marks.

3.10 Issue of Course Completion Certificate

Course Completion certificate will be issued to the trainees only on completion of
prescribed duration of course.

3.11 Issue of Transfer / Migration Certificate

Transfer / Migration Certificate will be issued to the outgoing trainees by the centre
against request.

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3.12 Award of Diploma
(i) A trainee will be eligible for the award of diploma only upon successful passing of all
Subjects of all semesters in the prescribed time duration.
(ii) Failed candidates will be eligible for the award of diploma only upon successful
Passing of arrear subject/s of all semesters within two years from the date of completion
of the course. Otherwise, they are not eligible for award of diploma.

3.13 Issuance of Diploma Certificate– Procedure

1. There are Five security features in CIPET Diploma certificates in addition to

serial number printed on the back of each of the Diploma certificates:

a) Micro Text
b) Water Marking
c) UV Printing
d) Five colour (Rainbow printing)
e) MICR numbering (Authorized by RBI)
2. Based on the previous and current year data relating to the number of final
year students, the number of certificates to be printed is estimated. The
certificates are printed by a specified printer, selected confidentially based
on the credential .

3. On receipt of printed certificates from the printer, the officials nominated by

the academic cell carry out a random check of the certificates to ensure the
inclusion of security features and to ascertain the quality of paper and
printing on the certificates in the presence of the printer and Head,
Administration Department, CIPET Head Office. The number of certificates
required for printing as per number of students eligible for the award
Diploma is then requisitioned from Administration Department.

4. The Consolidated Marks Checklist including class awarded to candidates

eligible for award of diploma through both Regular & Supplementary
Examinations is prepared by the Academic Cell. Each data entered in the
Consolidated Marks checklist is tallied with the Statement of Marks
(internal) received from the Centres and Statement of Marks(external)
prepared and submitted by the examiners for ensuring that no errors have
crept in during consolidation and that accuracy has been maintained.

22
5. Based on the checked and authenticated Consolidated Marks Checklist, the
name of the awardees and class secured by each is entered course-wise and
centre-wise in a Diploma Certificate Register maintained by the Academic
Cell.

6. Based on the above register, the name and class o f awardees are printed on
the diploma certificates by the Academic Cell. After printing of diploma
certificate, the student details printed on the certificates are checked and
verified with the authenticated consolidated marks checklist and
countersigned by the Head of the Academic Cell. The Diploma Certificate
Serial number is then entered in the Register against the name of each of
the awardees.

7. The Diploma Certificates thus verified by the Head of the Academic Cell are
then handed over to the Director General’s Personal Secretary along with
the register. After thorough verification at Director General’s office, the
facsimile stamp of Director General’s signature is affixed on the certificates

8. by his Personal Secretary who is the sole custodian of the afore-mentioned

facsimile stamp of Director General’s signature.

9. Finally, the Diploma Certificates are affixed with the facsimile stamp bearing
the signature of the President, Governing Council by the Director General’s
Personal Secretary who is the sole custodian of the afore-mentioned
facsimile stamp of President, Governing Council’s signature.

10. All Diploma Certificate counterfoils are maintained in the Academic Cell at
Head Office. In case any diploma certificate is cancelled for some reason (for
e.g. due to printing error), it is stamped CANCELLED and stored in a file and
the same is mentioned in the Register maintained at Academic Cell.

11. The diploma certificates with all details are sent to the respective CIPET
Centres for issuing to the students. Issue details and receiving signature of

23
 the students are maintained in a ‘Diploma Certificate Issue’ Register at each
Centre.

3.14 Classification of successful trainees

A candidate will be declared to have passed in First Class with Distinction if he/she
secures not less than 75% marks in all semester put together and passes (including Conditional
Pass) in all the above semesters in the first appearance and completes all papers within the
stipulated period of study of 1½ / 2 / 3 years as applicable, without any break.
A candidate will be declared to have passed in First Class if he/she secures not less than
60% marks in all semester put together and completes all papers within the stipulated period of
study of 1½ / 2 / 3 years as applicable, without any break.
All other successful trainees will be declared to have passed in Second Class.
All debarred candidates who have taken re-admission, on successful completion of the
course (irrespective of getting any percentage of marks) will be declared to have passed in
Second Class.

3.15 Issue of Mark Sheets / Diploma Certificates

Before issuing the Diploma certificate to the candidate, the Centre-in-charge /
Training-in-charge of the centre should personally verify his/ her mark sheets of all
semesters to confirm that the candidate had passed in all subjects of all semesters.

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3.16 Retotalling / Revaluation of Examination Answer scripts

In respect of courses, any candidate can apply for retotalling of his/her answer script
of any theory paper he/she had appeared, if he/she is not satisfied with marks awarded to
him/her in the paper, the candidate has to fill in the prescribed application form and remit
necessary fee (Rs.100/- per paper) for retotalling by way of demand draft in favour of CIPET,
payable at Chennai and submit the same to the Head Office through his / her Centre of
study within the stipulated time (generally 10 days from the date of publication of results).
Candidates who still do not get satisfied with retotalling results can apply for revaluation of
his / her answer script, the candidate has to fill in the prescribed application form and remit
necessary fee (Rs.200 + Rs.100/- for postage charges) for getting the photocopy of answer
script by way of demand draft and submit the same to Head Office through his / her centre.
The photocopy of the answer script will be sent to the candidate directly from the Head
Office within 10 days from the date of receipt of application.
After going through the script, if the candidate desires for revaluation of his / her
answer script, he / she has to fill the application form enclosed with the photo copy, pay the
revaluation fee (Rs.400/- per paper) by way of demand draft as specified above and submit
to Head Office through his / her centre of study within the prescribed date. After expiry of
the last date, the script will be revaluated by a panel of evaluators and the revised marks will
be intimated to the candidate. The candidates who secure more marks in the revaluation
will have to surrender their original mark sheets to the Head Office to get corrected mark
sheets. Those who get lesser / same marks in the revaluation are permitted to retain their
original marks. The revaluation system is not applicable for the practical subjects. Request
for photocopy of the revaluated answer script will not be entertained.
Important Note
Applications for Retotalling / Revaluation of Examination Answer scripts of received after the
prescribed due dates will not be entertained by Head Office, Academic Cell.

Annexure – IV - Application Form for Retotalling of Answer Scripts

Annexure – V - Application Form for Getting Photocopy of Answer Scripts
Annexure – VI - Application Form for Revaluation of Answer Scripts

25
3.17 Corrections in Mark Sheets & Diploma Certificate

The application for any correction in the certificate or mark sheets should reach
Head Office, Academic Cell within 60 days from the date of issue along with the original
defective certificate.
The candidate has to pay the correction fee of Rs.300/- per mark sheet & Rs.1000/-
for diploma certificate in the form of demand draft drawn in favour of CIPET Head Office,
payable at Chennai. An amount of Rs.100/- will be charged extra if certificates are required
by post. The candidate should enclose an attested photocopy of his / her X Std. Mark sheet
as a proof for the corrections required. The name of candidate or name of the Father /
Mother of the candidate (spelling and initials) will be printed in the mark sheet & diploma
certificate based on X Std mark sheet only.
No correction will be made in the certificates based on Gazette Notifications for change of
name, initials, etc.
3.18 Issue of Duplicate Mark Sheet / Diploma Certificate

Duplicate Mark Sheet / Diploma Certificate will be issued upon production of the
following:
(i) Request letter along with a copy of any credential in support of course studied
or a photocopy of mark sheet / diploma certificate, if possible.
(ii) Demand Draft for Rs.300/- for each Duplicate Mark sheet and Rs.1000/- for
Duplicate Diploma Certificate to be drawn in favour of CIPET, payable at
Chennai.
(iii) In case the Duplicate Mark sheet / Diploma Certificate required to be sent by
post, a postal charge of Rs 100/- is payable in the form of demand draft.
(iv) Declaration in a non-judicial stamp paper of value of Rs.10/- issued by First Class
Magistrate / Notary Public in the prescribed format given in annexure IX.
(v) Those who have lost the Diploma Certificate / Mark sheets during transit, etc.,
have to make a Police complaint in the nearest Police Station and should submit
the Certificate / FIR issued by them. Those who lost the same in the fire
accidents, etc., should produce a certificate from the concerned Revenue
Department officials. In the case of retrieval of the original certificate, duplicate
certificate has to be surrendered immediately.
Annexure – VII - Application Form for Getting of Duplicate Diploma Certificate
Annexure – VIII - Application Form for getting Duplicate Mark sheet.
Annexure – IX - Declaration Format (Affidavit).

26
3.19 Verification of Certificates and issue of Transcript

Authentication / Verification of Mark Sheets / Diploma Certificates are done after

collecting the following charges. Also, based on request of the students along with
photocopy of mark sheet, the transcript is issued against the charges.

 The fee prescribed for the issue of genuineness / authentication / verification is - Rs.
1000/- (per candidate) in the form of Demand Draft in favour of CIPET payable at
Chennai.
 The fee prescribed for the issue of transcript is Rs.300/- per semester in the form of
Demand Draft in favour of CIPET payable at Chennai and Rs.100/- to be added if
certificates required by post.
 The fee prescribed for providing attested copies of transcripts / mark sheets - Rs.
10/- (per copy / per transcript)

The certification / verification authority vests with Head Office, Academic Cell.

3.20 Cancellation of Certificates

CIPET, can withdraw / cancel / withhold Mark sheets, Diploma Certificates already
issued to a candidate on the following grounds:
(i) for involvement of the candidate in any malpractice in the semester
examinations such as impersonation, replacing the answer book / additional
sheets of other candidates, conveying malpractice materials into the
examination hall, helping other candidates for copying etc.
(ii) for writing the examination, illegally; i.e., without the minimum required
attendance, without eligibility, to appear for the examination, without
paying the examination fee, without getting the hall ticket.
(iii) for sparing / giving his / her mark sheets / certificates to other persons for
any kind of misuse / duplicating / forgery etc.
(iv) for making any kind of unauthorized corrections in the certificates.

The mark sheets / certificates issued, by mistake, to unsuccessful candidates will be

cancelled when it is found, without any prior notice or explanation. Ineligible candidates
cannot claim to retain such certificates and should return the same. The centre-in-charge of
the institution, shall not issue such certificates to the candidates, but surrender them to the
Head Office for cancellation. Getting back the issued certificates from such ineligible
candidates will be the responsibility of the Centre-in-charge concerned.

27
3.21 Revision of Fees

The fees, penalties and charges mentioned in various places of this hand book are
subject to revision by CIPET management from time to time. The candidate has to pay the
amount as per the existing rates of the day.
3.22 Mode of Payment of Fees for course completed students

All fees related to certificates have to be paid by the course completed candidate in
the form of Demand Draft obtained from any one of the nationalized bank drawn in favour
of CIPET, payable at Chennai.

3.23 Guidelines on Fee Refund / Return of Original Certificates/Documents

CIPET strictly follows guidelines of AICTE/UGC (Vide No. AICTE Public notification
Advt. No. PGRC/08(06)/2017 and UGC notification dtd October 2018 in respect of students
cancelling their admission at any point of time on refund of fees and return of Original
Certificates / Documents

CIPET is not retaining the student’s original academic and personal certificates, like,
mark-sheets, school leaving certificates and other such documents, at the time of submitting
admission form, but the submission of self-attested copies thereof shall be mandatory.
CIPET physically verify the originals at the time of admission of the student in his/her
presence and return them immediately after verification about their authenticity and the
attested copies are kept for record. In case of any suspicion over the authenticity or
genuineness of a certificate, reference may be made to university or the Board which issued
the certificate to the student and the admission be subjected to the authentication.

In the event of a student/ candidate withdrawing before the starting of the course,
the entire fee collected from the student, after deduction of the processing fee of not more
than R.1000/- (Rupees one thousand only) shall be refunded /returned by CIPET. If a student
leaves after joining the course and if the vacated seat is consequently filled by another
student by the last date of admission, CIPET refund the fee collected after a deduction of a
processing fee of not more than Rs.1000/- (Rupees one thousand only) and proportionate
deductions of monthly fee and proportionate hostel rent, where applicable. In case the
vacated seat is not filled, CIPET shall refund the security deposit and return the original
documents. CIPET do not demand fee for the subsequent years from the students cancelling
their admission at any point of time. Fee refund alongwith return of certificate shall be
completed within 7 days.

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3.24 Insurance claim by the Students

CIPET is collecting fee from students towards their insurance. If necessity arises for
the claim of insurance the students/Parents/ Guardians can contact the insurance Agency as
provided by the concerned CIPET Centre. In case any difficulty in claiming the insurance the
students/Parents/Guardians can contact the Training I/c or Administrative Officer of the
concerned CIPET Centre.

3.25 Hostel Rules & Regulations

A. ADMISSION

1.1 Application for admission to the Hostel shall be made in the prescribed form
to the Centre Incharge/Hostel Warden.
1.2 Every Student before admission to the hostel must submit an undertaking
duly signed by him/ her and Parent/Guardian in writing that he/she will
abide by the rules of the hostel and he will submit to any disciplinary action
imposed on him by the authorities.
1.3 After admission, no Student shall leave the hostel.
(a) without the written request application from his father or guardian
(b) without the permission of the Warden.
1.4 At the end of each hostel year, existing hostlers who are desirous of
returning to hostel, shall, before they proceed on vacation, submit an
application for readmission. But cannot claim as a matter of right for
readmission to hostel for the succeeding year/s.

B LODGING

2.1 Allotment of rooms shall be made by the Warden and shall be strictly
adhered.
2.2 No room shall be occupied by a Student without payment of room-rent
inclusive of electricity charges for the whole year at the time of admission.
2.3 No Student shall be admitted to the hostel for boarding without the
production of the room rent receipt.

29
2.4 Hostlers must occupy the room allotted to them and do not change rooms
without the permission of the Hostel Warden. Violation of this rule will
result in the expulsion of the concerned hostlers from the hostel.
2.5 Hostlers may be shifted from one room to another by the Hostel Warden
without assigning any reason.
2.6 Hostel furniture shall not be removed from one room to another under any
circumstances. Hostlers are responsible for the care of furniture and fittings
in their respective rooms. The cost of furniture and fittings will be recovered
from them in case of “damage or loss” to the hostel property.
2.7 Hostlers are not expected to use extra electrical fittings in their rooms.
2.8 All hostlers are expected to be in their rooms by a reasonable stipulated time
in the night, unless specially permitted by the Hostel Warden.
2.9 No hostler shall absent himself from the hostel without prior permission of
the Hostel Warden. If a hostler finds it necessary to leave the hostel on
private affairs, he/she shall report for his/her absence in writing to the
Hostel Warden (the reasons) before his/her departure.
2.10 Guests of hostlers are permitted to stay in the hostel only for three days with
prior permission of the Warden.
2.11 All guests of the hostlers who stay overnight in the room of the hostler shall
enter their names in the Guest Register and ensure that prior permission
from the Warden is obtained.
2.12 All guests of hostlers may go to the room of the hostler only after they sign in
the guest register.
2.13 Lady guests are not permitted entry to the gents hostel block.

2.14 No guest who is ill or who has come for medical treatment shall be permitted
to stay in the hostel.
2.15 The hostler who wants a guest to stay in his/her room for any period, subject
to rules in force at that time, may be required to pay service charges as may
be fixed from time to time.
2.16 The hostel management does not accept any liability for the property left in
the rooms.

30
C. BOARDING

3.1 The mess charges per month shall be based on the dividing system
maintained by the Mess Managing Committee shall be monitored and
approved by Hostel Warden.
3.2 Charges for extra items in the mess shall be fixed periodically by the Mess
Committee in consultation with the Hostel Warden and shall be approved by
the Hostel Warden.

D. DEFAULTERS

4.1 Hostlers shall pay their mess charges along with the establishment charges
on or before the 10th of every month. Thereafter a fine of Rs.5/- (five) per
day will be levied upto the 15th of that month. Those who fail to pay the
dues by 15th will not be permitted to take food in the mess and will be
notified as defaulters and their advance will get adjusted towards the mess
dues. Such defaulters can be re-admitted only after payment of readmission
fee and mess deposit again. They will also be required to produce a written
undertaking to the effect that they will not be at default again in future in
payment of dues.
4.2 Habitual defaulters may be required to bring their parents/ guardians for a
personal assurance regarding regular payment.
4.3 A defaulter who does not settle his dues within one month after being
declared a defaulter is liable to be expelled from the hostel.
E. REDUCTION OF MESS CHARGES

5.1 Outmess may be claimed for a minimum of 5 days at a time and maximum of
ten days permissible per semester unless it is on medical grounds or other
extraordinary circumstances.
5.2 Outmess form must be submitted to the hostel authority atleast 3 days in
advance and sign in the outmess register. Mere information left with the
cooks/colleagues in the mess will not be accepted.
5.3 If any hostler takes food in the mess, when he has applied for outmess, the
outmess gets cancelled and a fine of Rs.25/- will be collected from the
hostler.

31
 5.4 Transferring of mess account or any part thereof to any other hostler’s
account is not permitted.

F. MEAL TIMINGS AND RESTRICTIONS

6.1 The meal timings will be decided by the Hostel Warden with the concurrence
of the Centre In charge.
6.2 Such of the members who wish to have late dinner should leave prior
intimation in the special register maintained in the Office. Rs.2/- will be
collected as Service Charges for this arrangement (Per head).
6.3 No meals will be served after 10.30 p.m. under any circumstances.
6.4 Meals should be taken only in the Dining Halls. Meals should not be taken to
the rooms or to any other place.

G. COMPETENT AUTHORITY

The Head of the Institute (Centre Incharge) shall be the competent authority
responsible for the interpretation and enforcement of the hostel rules. His decision
shall be final and binding.

H MANAGEMENT OF THE HOSTEL

Besides, officials for hostel administration and student representatives will be

elected to help in the smooth functioning of the hostel.
I BLOCK REPRESENTATIVES

9.1 The hostlers of each block shall elect from among themselves one Block
Representative.
9.2 The Block representative shall help the Hostel Warden of the Block in their
duties.

J. MESS ASSISTANT/MESS REPRESENTAIVE

The hostlers of mess shall elect from among themselves Mess Representatives from
each course and form the Mess Committee for the management of the mess.

32
K. HOSTEL COMMITTEE

The housekeeping of the hostel, management of the mess and the related activities
shall be managed and maintained by the Mess Committee. The Hostel Warden will
be the Chairman of the Hostel Committee.

L. GENERAL

12.1 Visitors are not permitted to stay in the hostel after 7.00 p.m.
12.2 Hostlers shall not leave the headquarters without prior permission of the
warden and in such cases, they should get prior permission and intimate
their contact address and telephone numbers.
12.3 Hostel perfects may be nominated from amongst the hostlers by the Hostel
Warden to assist the warden in the supervision of the hostel. Such
nominations cannot be claimed as a matter of right.
12.4 The room of any hostler can be inspected at any time by warden or any
member of the institute staff, who has been authorised to carry out such
inspection by the authorities.
12.5 No notice shall be put on the Hostel Notice Board by any hostler and no
hostler shall raise any subscription in the hostel on any account.
12.6 Room furnitures, electric fittings, etc. are required to be maintained by the
hostlers in good condition. At the time of allotment of seat and leaving the
hostel for the semester break, every hostler must take over/hand over the
hostel property carefully in good condition.
12.7 Hostlers shall vacate their rooms during semester break and under no
circumstances, special permission shall be granted for over stay.
12.8 Hostler should check the fittings in his/her room at the time of occupation
and take over the fittings, furniture in writing, which are returnable upon
vacation of the room. Any loss or damage will be borne by the concerned
hostler.
12.9 Hostlers will personally and collectively responsible for any loss or damage to
the hostel furniture, mess utensils or other fittings in the common places.
12.10 Employment of private servant is not allowed in the hostel.

33
 12.11 Hostler will be completely responsible for his/her belongings. The institute
will not be held responsible for any loss incurred due to his/her negligence or
any other reason whatsoever.
12.12 Non-regular and non-institute students wishing to appear for institute
examinations may be allowed to stay in the hostel only if they obtain prior
written permission from the Warden and undertake to abide by the hostel
rules.
12.13 Every hostler shall provide himself with lock, key, bucket and mug. The
hostlers are to have their own electric bulbs in their respective room.
12.14 Hostlers are advised not to keep any valuable items, particularly cash, in
their rooms. The institute will not hold any responsibility for the loss of any
valuable item.

M. DISCIPLINE

13.1 Hostlers shall not remain absent from their hostels during night between
10.30 p.m. to 6.00 a.m. without prior permission of the warden. In such
cases, they should satisfy the authorities by providing document evidences.
13.2 Hostler will carry his/her identity card whenever he/she goes out of the
hostel. Such Identity card shall be produced to the Security on demand.
Failure to carry identity card will be viewed seriously and the hostler shall be
fined upto Rs.25/- for such negligence.
13.3 Institute will not be responsible for acts of students which lead to the
disturbance of public peace and tranquillity or cases of law and order in
which they are knowingly or unknowingly involved in or outside the Institute
premises.
13.4 Students not on hostel rolls are not eligible to stay in the Institute Hostel.
13.5 Involvement in agitational tactics viz., strike, gheroe, will be viewed serious
and the hostler will be expelled from the hostel. In addition, their names
will be removed from the rolls of the institute.
13.6 Hostlers should not create nuisance to fellow hostlers/guests and they
should maintain absolute discipline.
13.7 Involvement in ragging of junior hostlers inside the hostel will be viewed very
seriously and the erring hostler will be expelled from the hostel as well as
from the rolls of the institute.

34
3.26 CODE OF CONDUCT & DISCIPLINE
DISCIPLINE

The Students are expected to maintain a high standard of discipline.

1. The following are deemed to be acts of discipline:

i. Disregard of orders and instructions of the members of the institute staff.

ii. Disregard of institute/hostel rules, orders and notices.
iii. Improper use of institute properly.
iv. Irregular attendance and unauthorised absence from classes and hostel.
v. Lack of punctuality in attendance, in payment of all dues and in other matters
where dates and time for any duty, functioning or obligation are prescribed.
vi. Persistent neglect of studies and assignments.
vii. Habitual idleness.
viii. Failure to wear the prescribed uniform during working hours.
ix. Failure to produce identity card on demand by a member of staff, warden
etc. at any time and place within the institute/hostel.
x. Recourse of false or fraudulent statement or acts.
xi. Recourse of unfair means in tests & examinations.
xii. Possession of stolen properties, committing theft, engaging in consumption
of drugs, in gambling and drinking and such other activities.
xiii. Unsportsman – like behaviour in indoor and outdoor games.
xiv. Noisy, boisterous, disorderly and disrespectful behaviour in and outside the
institute.
xv. Ragging of junior Students in and outside the institute.
xvi. Taking part in demonstration strikes, in and outside the institute.
xvii. Failure to report indiscipline cases to the institute authorities.

2. Students shall be responsible for the machines/equipment allotted to them and

ensure their proper utilisation and upkeep.

3. Students shall be responsible for all books, apparatus, tools, instruments, materials
etc. issued to them.

4. Students shall observe all safety precautions. The institute is not responsible for
accidents of whatever nature in the institute, hostel, workshop, laboratory and
playground.

5. No society, association or club shall be formed by the Students without the prior
permission of the Centre-in-Charge.

6. No meeting shall be convened and no person shall be invited to address any meeting
in the institute/hostel premises without the prior permission of the Centre-in-
Charge.

7. A Student who is found to have committed any act of indiscipline is liable to any one
or more of the following punishments:

(i) Warning (ii) Censure (iii) Fine (iv) Reduction/cancellation of stipend (v)
Recovery in part or full of losses or damages to the institute property or
35
 property of others caused by the delinquent Students (v) Suspension from
availing of any of the institute amenities and services or from classes (vi)
Removal, Rustication or expulsion from the Institute, hostel or mess (viii)
Withholding or character certificate. Ragging of junior Students will
invariably lead to expulsion from the hostel and/or institute.

The punishments are liable to be inflicted summarily at the discretion of the

Centre-in-Charge whose decision shall be final.

8. Centre-in-charge in consultation with Head Office reserves the right to dismiss /

terminate any student from the course on grounds of communicable diseases /
unsatisfactory performance / lack of attendance / misconduct or ragging.

9. Academic Grievance Redressal Committee (AGRC) is formed as per AICTE norms.

The procedure for handling grievance for Students/Faculty/Stakeholders as per
AICTE norms is hosted in our website.

3.27 Anti Ragging Committee

1. Measures for Curbing Ragging

1. Every student shall submit two Affidavits at the time of admission, one signed by the
student and the other signed by the parent.
2. A student shall not be admitted unless and until the Affidavits mentioned in Rule 1
are submitted.
3. The CIPET Centres take necessary steps to sensitize students, parents, authorities
about the gravity of ragging. A committee consists of Centre Head, Senior officers and
faculty members are constituted at centre level to curb the ragging activity in the campus
and hostel.
4. This committee will monitor the measures taken by the CIPET Centres for prevention
of ragging, will look into the specific instances of ragging and complaints of ragging; and
suggest appropriate action / punishment against individuals who indulge in ragging.

3.28 Conclusion

The Centre-in-charge, Officers and students have to go through the rules and
regulations carefully and follow them scrupulously to avoid unnecessary correspondences,
legal complications etc. The Academic Cell can amend, revise, alter or cancel any of the
above rules by a resolution in its meeting with due approval of Competent Authority. In case
of disputes in interpretation of any of the above rules, the decision of the Competent
Authority will be final.

*******************
36
 Annexure-I

CIPET DIPLOMA/POST DIPLOMA / POST GRADUATE DIPLOMA PROGRAMMES

ADMISSIONS PROCESS – Flow chart

37
 4.0 ANNEXURES
ANNEXURE - II

CENTRAL INSTITUTE OF PLASTICS ENGINEERING & TECHNOLOGY

LIST OF CIPET CENTRES
Tel. No.
CIPET Centre Code Fax
Office
Director General,
CIPET Head Office,
22254780
TVK Industrial Estate, Guindy,
044 22254783 22254735
Chennai – 600 032.
22254784
E-mail : cipetdgoffice@gmail.com
Web site : www.cipet.gov.in

Head – IPT - CIPET,

Thiru.vi.ka Industrial Estate, Guindy,
044 22254701 22254707
Chennai – 600 032.
E-mail : chennai@cipet.gov.in

Head – IPT – CIPET,

Plot No.630, Phase IV, GIDC, Vatva,
079 40103902 40083905 / 06
Ahmedabad – 382 445.
E-mail : cipetahmd@gmail.com

Head – CIPET CSTS,

P.O. Rayon & Silk Mills,
Adjacent to GND University, 0183 2258938 2258671
Amritsar – 143 104.
E-mail: cipetamritsar@gmail.com

Head – CIPET CSTS,

“G” Sector, J.K. Road,
Govindpura Industrial Area, 0755
4028602 2689041
Bhopal – 462 023.
E-mail : cipet.bhopal@gmail.com

Head – IPT – CIPET,

B-25, CNI Complex, Patia P.O., 2743767
0674 2743863
Bhubaneswar – 751 024. 2743462
E-mail : cipetbbsr@gmail.com

Head – CIPET CSTS,

S-3/79, Sector - A, Zone - B,
Mancheswar Indl. Estate, 0674 2588392 2587874
Bhubaneswar - 751 010.
E-mail : cipetsat@gmail.com

Head – CIPET CSTS,

IDA Phase II,
Cherlapally, 040 2726040 27264051
Hyderabad – 500 051.
E-mail: cipethyderabad@yahoo.co.in

38
Head – IPT – CIPET,
B – 27, Amausi Indl. Area, 0522
2436227 -
Lucknow – 226 008.
E-mail : cipetlko2@gmail.com

Head – CIPET CSTS,

No. 437/A, Hebbal Industrial Area, 0821 2511903 2510990
Mysore – 570 016, Karnataka.
E-mail : cipetmys1@gmail.com

Head – CIPET CSTS,

C – 12, Industrial Estate, Takyalpet, 0385 2054310 2413899
Imphal – 795 001.
E-mail : cipetim@gmail.com

Head – CIPET CSTS,

City Centre, Debhog P.O.,
03224 253016
District - Purba Medinipur, 255534
Haldia – 721 657.
E-mail : cipet.haldia@gmail.com

Head – CIPET CSTS,

EPIP Complex, Hajipur Industrial Area, Hajipur 06224 277424
275316
– 844 101. 275316
E-mail : cipetpatna@gmail.com

Head – CIPET CSTS,

P.O: Changsari, Kamrup District, 0361
6013167 -
Guwahati – 781 101.
E-mail : cipetcstsguwahati@gmail.com

Head – CIPET CSTS,

SP-1298, Sitapura Industrial Area,
Phase – III, Tonk Road, 0141 2770264/5/6 2770736
Jaipur – 302 022.
E-mail : cipetjaipur@gmail.com

Head – CIPET CSTS,

th
DCRUST Campus, 50 Mile Stone,
2203005 2203010
NH-1 Murthal, Sonepat Dt. – 131 039
0130
Email: cipetmurthal@gmail.com

Head – CIPET CSTS,

Plot No. J – 3/2, MIDC Industrial Area, 0240 2478301/302 2478333
Chikalthana, Aurangabad – 431 006.
E-mail : cipetabad@gmail.com

39
Head – CIPET CSTS,
Near Samathuvapuram,
Thiruvathavur, 2424227
-
Madurai - 625110. 0452 2424277
E-mail : atpdc.cipetmdu@gmail.com

Head – CIPET CSTS,

Plot No.A, IDCO, Bampada Industrial 06782 255112/113/114/
-
Area,Balasore -756 001. 115/116
Email : apptcbls@gmail.com

Head – IPT – CIPET,

Old JNM Campus, FACT Township, 0484 2547740
2541750 2551740
Eloor, Udyogamandal P.O., Kochi - 683501.
Email : cbpst2012@gmail.com

Head – CIPET CSTS,

Industrial Area Bhanpuri,
Near Urkura Railway Station, 0771 6673002 -
Bhanpuri, Raipur - 493221 (Chhattisgarh)
Email : cipetraipur@gmail.com

Head – CIPET CSTS,

Plot No-198/201,
Near Biogenetic Pvt. Ltd.,
Jharmajri, Baddi, 01795 271177/271188 271177
Dist: Solan,
Himachal Pradesh – 173205
Email: baddicipet@gmail.com
Head – CIPET CSTS,
VACDC Campus,
Block-12, CR-15,
0866 2971466 -
New Auto Nagar, Kanuru,
Vijayawada-520007.
Email: cipetvijayawada@gmail.com

Head – CIPET CSTS

Rubber Park Area, Bhudjungnagar,
0381 2310080 2310160
Sub-Division Mohanpur,Agartala,Tripura.
Email: cipetvtcagartala@gmail.com

Head – CIPET CSTS

Hehal, Ranchi - 834005, Jharkhand 0651 2511118 -
Email : cipetranchi@gmail.com

40
Head – CIPET CSTS
Plot No.: 107/43, Chavan Colony,
Mobile Nos.
Theerthroop Nagar,
- 9325687902/ -
Near WCL Quarters,
7888097397
Chandrapur – 442 401
Email:cipetchandrapur@gmail.com

Head – CIPET CSTS

Textile Technology Dept. Near Women
Polytechnic, Padav, Gwalior – 474002 0751 2456515 -
Vtccipet.bhopal@gmail.com /
cipetgwalior@gmail.com

Head – CIPET CSTS

Haridwar Road, Post-Bhaniyawala
Doiwala, Dehradun-248 144 0135 2695075 -
Uttarakhand
Email: cipetdehradun@gmail.com

Head – CIPET CSTS

CIPET Trupati Plaza,
Nr. IOC Shankar Petrol Pump, N.H. No.8,
Dharampur Chowkadi, Atak Pardi, 0866 2971466 -
Valsad - 396 001, Gujarat.
Email: cipetvtcvalsad[at]gmail[dot]com

41
 ANNEXURE – III

CENTRAL INSTITUTE OF PLASTICS ENGINEERING & TECHNOLOGY

APPLICATION FORM FOR APPEARING IN SUPPLEMENTARY EXAMINATION

(For Course Completed Candidates)

1. Name of the Candidate :

2. Hall Ticket No. :

3. Course :

4. Year of Study :

5. Centre Studied

6. Year of Completion of Course Study :

Details of arrear paper / semester-wise / no. of :

7.
paper / practical / seminar / viva voice
Whether would like to appear for Odd or Even :
8.
Supplementary Examinations

Details of Supplementary Examination Fee :

9.

(i) By Demand Draft No.

Amount

Date

Demand Draft to be drawn in favour of CIPET :

(Payable at Chennai)

(ii) By Cash

Receipt No.

Amount

Date

Mobile Number :
10.

Date: Signature of the Candidate

*************

42
 ANNEXURE- IV

CENTRAL INSTITUTE OF PLASTICS ENGINEERING & TECHNOLOGY

APPLICATION FORM FOR RETOTALLING OF ANSWER SCRIPTS

1. Name of the Candidate :

2. Hall Ticket Number :

3. Mobile Number :

4. E -Mail ID of candidate :

5. Name of the Centre in which :

studying / studied

6. Course of Study :

7. Whether retotalling is required for :

semester or supplementary
examination answer scripts.

8. Name of the subject/semester for :

which retotalling is required

9. Marks obtained :

10. Amount paid : Rs.100/-

11. Demand Draft No. and Date :

(Drawn in favour of CIPET)

12. Name of the Bank and Branch :

13. Postal Address to which the :

retotalling results to be sent.

Date : Signature of the Candidate

______________________________________________________________________

Important Note:
1. Separate application should be submitted for each paper.

**********

43
 ANNEXURE - V

CENTRAL INSTITUTE OF PLASTICS ENGINEERING & TECHNOLOGY

APPLICATION FORM FOR GETTING PHOTOCOPY OF ANSWER SCRIPTS

1. Name of the Candidate :

2. Hall Ticket Number :

3. Mobile Number :

4. E -Mail ID of candidate :

5. Name of the Centre in which :

studying / studied

6. Course of Study :

7. Whether photocopy is required for :

semester or supplementary
examination answer scripts.

8. Name of the subject/semester :

for which photocopy of answer
script is required

9. Marks obtained :

10. Amount paid : Rs.200/-

……

11. Demand Draft No. and Date :

(Drawn in favour of CIPET)

12. Name of the Bank and Branch :

13. Postal Address to which the photocopy :

of answer script should be sent
if needed by post.

Date : Signature of the Candidate

___________________________________________________________________
Important Note:
1. Separate application should be submitted for each paper.

***********

44
 ANNEXURE - VI

CENTRAL INSTITUTE OF PLASTICS ENGINEERING & TECHNOLOGY

APPLICATION FORM FOR REVALUATION OF ANSWER SCRIPTS

1. Name of the Candidate :

2. Hall Ticket Number :

3. Mobile Number :

4. E -Mail ID of candidate :

5. Name of the Centre in which

studying/studied :

6. Course of Study :

7. Whether revaluation is required for :

semester or supplementary
examination answer scripts.

8. Name of the subject/semester for :

which revaluation is required

9. Marks obtained :

10. Amount paid : Rs. 400/-

11. Demand Draft No. and Date :

(Drawn in favour of CIPET)

12. Name of the Bank and Branch :

13. Postal Address to which the revaluation :

results should be sent.

Date : Signature of the Candidate

______________________________________________________________________

Important Note:

1. Separate application should be submitted for each paper.

2. Only those candidates who obtained photocopy of answer script are eligible to apply
for revaluation.

*********

45
 ANNEXURE – VII
CENTRAL INSTITUTE OF PLASTICS ENGINEERING & TECHNOLOGY

APPLICATION FORM FOR GETTING OF DUPLICATE DIPLOMA CERTIFICATE

1. Name of the Applicant (in CAPITAL :

LETTERS) in full as entered in the
Mark sheets / Diploma issued by the
CIPET (with address)

2. Name of the Centre where in he/she :

qualified for the award of Diploma.

3. Name of the Course :

4. Register number, month and year in :

which he/she secured a final pass

5. Results of the final year examinations/ :

class secured

6. Serial Number of the original :

Diploma/Certificate

7. Particulars of fees remitted

(a) Amount :

(b) D.D.Number :

(c) Name of the bank from which :

the D.D. has been drawn

8. Circumstances under which the :

original Diploma Certificate was lost.

9. Steps or efforts taken by the :

applicant to recover the loss of
Diploma/Certificate.

10. Mobile Number

Date : Signature of the Candidate

------------------------------------------------------------------------------------------------------------------
Note:
1. The candidate has to pay a fee of Rs.1000/- (Rs. 1100/- if required to be sent by post) in the
form of demand draft drawn in favour of CIPET, Payable at Chennai.
2. The Original Certificate issued by the Police / revenue Department regarding the loss /
damage has to be enclosed with the application.
3. Copy of any credential in support of course studied or a photocopy of Diploma Certificate, if
possible is to be enclosed along with the application form.

************

46
 ANNEXURE – VIII
CENTRAL INSTITUTE OF PLASTICS ENGINEERING & TECHNOLOGY

APPLICATION FORM FOR GETTING DUPLICATE MARK SHEET

1. Name of the Applicant (in CAPITAL :

LETTERS) in full as entered in the
Mark sheets / Diploma issued by
CIPET (with address)

2. Name of the Centre where in he/she :

qualified for the award of Diploma

3. Name of the Course :

4. Register number, month and year in :

which he/she secured a final pass

5. Results of the final year examinations / :

class secured

6. Semester / Serial Number of the :

original Mark Sheet

7. Particulars of fees remitted

(a) Amount :

(b) D.D.Number :

(c) Name of the bank from which :

the D.D. has been drawn

8. Circumstances under which the original :

Mark Sheet was lost.

9. Steps or efforts taken by the applicant :

to recover the loss of Mark Sheet.

10. Mobile Number :

Date: Signature of the Candidate

Note:
1. The candidate has to pay a fee of Rs.300/- (Rs. 400/- if required to be sent by post) in the
form of demand draft drawn in favour of CIPET, from any nationalised bank, payable at
Chennai.
2. The Original Certificate issued by the Police / Revenue Department regarding the loss /
damage has to be enclosed with the application.
3. Copy of any credential (marksheet) in support of course studied or a photocopy of Diploma
Certificate, if possible is to be enclosed along with the application form.

************

47
 ANNEXURE – IX

CENTRAL INSTITUTE OF PLASTICS ENGINEERING & TECHNOLOGY

DECLARATION FORMAT (AFFIDAVIT)

Declaration form for the loss of Post Graduate / Post Diploma / Diploma
Certificates to be given in a Non-judicial stamp paper of value of Rs.10/-)

I ……………………………………………………….…………………………………………..…………… son / daughter of

Shri / Smt………………...…………………….....................................................................………residing

at ……….……………………………………………………………………………………................................................

hereby affirm and declare that I have irretrievably lost my

…………………………………………………….………………………………………………………………………..……...………

certificate issued to me by the Central Institute of Plastics Engineering & Technology,

Chennai in the year …………… In the event of the above mentioned certificate / Diploma

being found subsequently I hereby undertake to return the duplicate issued.

SIGNATURE

SIGNED BEFORE ME

DATE:

First Class Magistrate / Notary Public

PLACE:

Office Seal

48
 Annexure-X
PUBLIC NOTICE (Annexure-IV)
Advt. No.AICTE/Legal/04(01)/2007

Sub: Instructions to Technical Institutions, Universities including Deemed to

be Universities imparting Technical Education regarding matters
concerning charging of fees, refund of fees and other student related
issues.

All India Council for Technical Education (AICTE) has been empowered interalia
under section 10 (n) of AICTE Act to “take all necessary steps to prevent
commercialization of technical education”. In compliance with the provisions under
AICTE Act and in the light of directions of Govt. of India issued under section 20 (1)
of AICTE Act vide Letter No. (U.1 (A) Section), it has been decided to issue
instructions to the Technical institutions, Universities including Deemed to be
Universities imparting Technical Education in the matters concerning students.

Whereas it has come to the notice of the AICTE that Technical Institutions and
Universities including Deemed to be Universities, are admitting students to technical
education programmes long before the actual starting of an academic session;
collecting full fee from the admitted students; and, retaining their school/institution’s
leaving certificates in the original;

And Whereas, Institutions and Universities are also reportedly confiscating the fee
paid if a student fails to join by such dates;

And, Whereas, certificates in original are being detained by institutions and

Universities to force retention of admitted students;

And, Whereas the time-limit for students to join the courses/programmes is also
being advanced in some cases unrealistically so as to pre-empt students/candidates
from exercising other options of joining other institutions of their choice.

In the event of a student/ candidate withdrawing before the starting of the course,
the wait listed candidates should be given admissions against the vacant seat. The
entire fee collected from the student, after a deduction of the processing fee of not
more than Rs.1000/- (Rupees one thousand only) shall be refunded and returned by
the Institution/ University to the student/candidate withdrawing from the programme.
It would not be permissible for Institutions and Universities to retain the
School/Institution Leaving Certificates in original. Should a student leave after
joining the course and if the seat consequently falling vacant has been filled by
another candidate by the last date of admission, the Institution must return the
fee collected with proportionate deductions of monthly fee and proportionate
hostel rent, where applicable.

Any violation of instructions issued by the AICTE, shall call for punitive action
including withdrawal of approval and recognition of erring institutions and
Universities. AICTE shall on its own or on receipt of specific complaints from those
affected take all such steps as may be necessary to enforce these directions.

(Dr. K. Narayana Rao)

Member Secretary

49
 TIME TABLE

(Options are indicative only)

I, II, III, IV, V & VI Semester

Course: Semester:

Option - I Morning Shift (Ist Shift)

06.30- 08.30- 10.00- 11.30am-
Breakfast
Day / Time * 08.00am 10.00am 11.30am 01.00pm
07.00- 08.30- 10.00- 11.30am-
8.30am 10.00am 11.30am 01.00pm

nd
Option - II General Shift (II Shift)
10.00- 11.30am- 02.00- 03.30-
Day / Time Lunch
11.30am 01.00pm 03.30pm 05.00pm

rd
Option - III Evening Shift (III Shift)
02.00- 03.30- 05.00- 07.00-
Tea
03.30pm 05.00pm 06.30pm 08.30pm
Day / Time
02.00- 03.30- 05.00- 06.30-
03.30pm 05.00pm 06.30pm 08.00pm

Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Working days per week: 5 days (Monday to Friday); Saturday: Extra Classes; Lunch Time (for students): 1.00 to 2.00pm
Class hours per day: 6 hours Duration of each theory class: 90 min
No. of weeks per semester: 18 (Theory and Practical classes) + 3 (Theory and Practical Examinations) + 1 (extracurricular activities)
* Time table can be altered at the discretion of the Centre In charge in consultation with Head Office
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