DEPARTMENT OF AGRARIAN REFORM

CITIZEN’S CHARTER
2019 (1st Edition)
I. Mandate:
To lead in the implementation of the Comprehensive Agrarian Reform Program
(CARP) through Land Tenure Improvement (LTI), Agrarian Justice and
Coordinated delivery of essential Support Services to client beneficiaries.

 To provide Land Tenure security to landless farmers through land

acquisition and distribution; leasehold arrangements’ implementation and
other LTI services;
 To provide legal intervention to Agrarian Reform Beneficiaries (ARBS)
through adjudication of agrarian cases and agrarian legal assistance;
 To implement, facilitate and coordinate the delivery of support services to
ARBs through Social Infrastructure and Local Capability Building (SILCAB);
Sustainable Agribusiness and Rural Enterprise Development (SARED); and
Access Facilitation and Enhancement Services (AFAES).

II. Vision:
A just, safe and equitable society that upholds the rights of tillers to own,
control, secure, cultivate and enhance their agricultural lands, improve their
quality of life towards rural development and national industrialization.

III. Mission:
DAR is the lead government agency that holds and implements comprehensive
and genuine agrarian reform which actualizes equitable land distribution,
ownership, agricultural productivity, and tenurial security for, of and with the
tillers of the land towards the improvement of their quality of life.

IV. Service Pledge:

We, the officials and employees of the Department of Agrarian Reform adhere
to the Adhikain ng mga Kawani at Opisyal ng DAR

We pledge to serve the public consistently, efficiently, and to the utmost of our
abilities. We are committed to help the administration govern responsibly, serve
with fairness and transparency and push for social justice through agrarian
reform – for the benefit of our agrarian reform beneficiaries, the CARP public
and stakeholders, and the society we help make.

As such, we embrace the following DAR core values:

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We are committed to the principles of transparency, accountability, gender
equality, fairness and justice.
We are models of unity, integrity, dedication and innovativeness.
Our managers and executives are exemplars of vision, compassion,
decisiveness,
humility and inspiration.

For the good of all and the CARP public we serve.

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 V. LIST OF SERVICES

Central/Head Office
External Services

1. Assistance and Handling of Queries or Complaints as 12

Provided by the Public Assistance and Information Center
(PAIC)
2. Issuance of Certification as to the Case Status 17
(Pending/No Pending Case)
3. Issuance of Entry of Judgment/Certificate of 21
Finality
4. Issuance of Certified Copies of Documents 25
and/or Photocopies of Documents and/or
Transcript of Stenographic Notes (TSN)
5. Issuance of Certificate of Finality of Secretary’s 28
Order
6. Land Use Conversion Above 5 hectares) 30
7. Issuance of Certification of Status of Certificate 34
of Land Transfer (CLT)/ Emancipation Patent
(EP)/Certificate of Land Ownership Award
CLOA)/Tenancy and Certified True Copy of
Masterlist of EPs
8. Issuance of Certification on Motion for 38
Reconsideration/Appeal Filed on ALI Case/s
9. Issuance of Certified True Copies (CTC) of 40
Orders/Documents
10. Issuance of Certified True Copies (CTC) of 42
DAR Issuances
11. Payment to Service Providers (Processing of 44
Disbursement Vouchers) (Goods, Services and
other claims)

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Central/Head Office
Internal Services

1. Provision of Data/Information to Clients 53

2. Provision of CARP-Related Data to Requesting 65

Legislator/Office of the President/Judiciary
3. Drafting of DAR’s Position Paper on Proposed 67
CARP-Related Legislative Measures
4. Provision of Legal Assistance to Farmer 69
Beneficiaries and Other Farm Workers
5. Provision of Position on Policy Concerns 71
6. Provision to Access over DAR completed 73
research studies and other available research
materials
7. Policy Formulation, Review and Policy 75
Evaluation
8. Conduct of Legal Counselling 77
9. Collating/Consolidating/Finalizing DAR’s 79
Position Paper on Proposed CARP-Related
Legislative Measures and other Agrarian-
Related Documents
10. Legal Assistance to AR Stakeholders – ARBS, 81
NGOs/POs and Landowners
11. Request for Inclusion in the DAR Scholarship 83
Program for ARBs
12. Payment of Salary 87
13. Issuance of Personnel Records 91

14. Administration of Leave 93

15. Payment of Terminal Leave 96

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 16. Issuance of Certificate of Remittances and 103
Premiums (GSIS, HDMF, BIR, PHILHEALTH)
17. Request for Internet Access 105
18. Issuance of Certificate of No Pending Case 107
19. Request for Inclusion in the Availment of 108
Foreign/Local Scholarship (Scholarship
(Foreign/Local)

20. Provision of Office Inventory Items and 113

Equipment
21. Request for Repair and Maintenance of 115
Property, Plant and Equipment (PPE)
22. Rental of DAR Gymnasium, Dormitories and 119
HRD
23. Cancellation of Property Accountability 122
24. Legal Review of Contracts, Agreements and 124
Undertakings of the Department
25. Legal Opinion and/or position paper on policies, 127
guidelines, bills filed at congress that affect
agrarian reform law implementation

Regional/Field Office
External Services

1. Public Assistance and Complaints Coordinating Unit 131

(PACCU)

2. Issuance of Certificate of No Pending Case 139

3. Issuance of Certificate of Finality / Entry of 141

Judgment

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 4. Issuance of Certified Copies of Documents 143
(Case Records, Resolution, Decision,
Orders)
5. Issuance of Certified Copies of Transcript of 146
Stenographic Notes (TSN)
6. Resolution of Land Use Conversion Cases 148
(involving 5 hectares and below)
7. Issuance of Certification on Motion for 153
Reconsideration/Appeal filed on Agrarian
Law Implementation (ALI) Case/s
8. Issuance of Certified True Copies (CTC) of 155
Orders/Documents

9. Issuance of Certified True Copies (CTC) of 157

DAR Issuances
10. Payment of Claims to Service Providers 159

11. Transfer of Awarded Lands (A.O. 8. S. 1995) 165

Regional/Field Office
Internal Services

1. Provision of Data/Information to Clients 169

2. Provision of ICT related services 176
3. Provision of Data and Information From 180
EP/CLOA Database
4. Provision of Information and Communication 182
Technology (ICT) Hardware and Software
Repair/Maintenance to Requesting
Employees
5. Procurement of Goods and Services Thru 184
Competitive Bidding

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 6. Procurement of Goods and Services (Small 189
Value)
7. Legal Counseling 192
8. Conduct of Mediation 194
9. Issuance Of Cease and Desist Order and 196
Show Cause Order in ALI Cases
(Regular & Special)
10. Issuance of Official Receipt for Payment of 199
Bidding Documents

11. Issuance of Official Receipt for Payment of 200

DAR Clearance
12. Certification of Funds Availability 201

13. Payment of Premium & Remittances (GSIS, 202

Pag-ibig, PHILHEALTH)

14. Payment of Travelling and Other Claims of 204

Employees
15. Issuance of Certificate of Last Payment 208
Received
16. Leave Administration 209

Provincial Office
External Services

1. Public Assistance /Handling Queries or 217

Complaints/QRO/PACCU

2. Issuance of Certificate of No Pending Case 223

3. Issuance of Certificate of Finality/Entry of 225

Judgment

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 4. Issuance of Certified Copies of Documents 227
(Case Records, Decisions, Resolutions,
Orders)
5. Issuance of Certified Copies of Transcript of 229
Stenographic Notes (TSN)

6. Processing of DAR Clearance (A.O. 1 s. 231

1989)

7. Payment to Service Providers 235

8. Transfer of Awarded Lands from ARBs 240

Pursuant to PD 27, EO 228 and RA 6657
(DAR AO 8, s. 1995, Joint DAR-LRA MC 09-
06)
9. Issuance of Certification on Motion for 245
Reconsideration/Appeal filed on Agrarian
Reform Implementation (ALI) Case/s

10. Issuance of Certified True Copies (CTC) of 246

DAR Issuances

11. Issuance of Certified True Copies (CTC) of 248

Orders/Documents

Provincial Office
Internal Services

1. Provision of data & information to internal 251

clients
2. Processing of Application for Vacant Positions 255
3. Issuance of Personnel Records 260
4. Retirement/Separation Benefits 261
5. Leave Administration 264

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 6. Payment of Salaries 269
7. Provision to Internal Clients Data and 271
Information from EP/CLOA Database
8. Provision of conducting Information and 272
Page Number Communication Technology (ICT)
hardware and software
repair/maintenance to requesting employees

9. Facilitation to Access Agricultural and 273

Page Number Enterprise/ Livelihood Credit to
ARBO members

10. Provision of Appropriate Trainings to ARB 275

Organizations

11. Conduct of Dialogue 277

12. Request for Certification for the Annotation of 279
Certificate of Full Payment and Release of Real Estate
Mortgage (CFP and ROREM)

13. Request for the issuance of Certification that the EP/CLOA 281
Page Number has no pending case, not subject to protest
and petition for retention

Feedback and Complaints 283

List of Offices 285

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CENTRAL OFFICE
EXTERNAL SERVICES

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1. Assistance and Handling of Queries or Complaints as Provided by
the Public Assistance and Information Center (PAIC)

This service provides meaningful and efficient public assistance to walk-in

clients/visitors/stakeholders. It aims to deliver quality and timely services responsive to
the needs and expectations of our clients/visitors/stakeholders. It starts from registration
of walk-in clients/visitors up to client satisfaction survey for the continual improvement of
the service.

Office or Division: PAMRS-CRD

Classification: Simple Transaction
Type of Transaction:G2C - Government to Client
Who may avail: Farmers, Farmworkers and Landowners as well as cooperatives,
other independent farmer’s organizations and walk-in clients
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
ID

AGENCY FEES TO PROCESSING PERSON

CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
Leaves a valid ID and Requests the None 2 minutes Security Guard
signs at the Security Client/ Visitor to
Guard Logbook leave a valid ID
and register at the
Security Guard
logbook, then
issues pink
colored DAR
walk-in
client’s/visitor’s ID
and
directs/ushers to
the Public
Assistance and
Information
Center (PAIC)

.
Client/Visitor registers Visitor (first time): None 1 minute The PAIC
at the PAIC logbook Greets/welcomes Information
by writing his/her the Walk-in Client/

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name, address, time- Visitor and asks Officer or the
in, and purpose his/her concern. PAIC
Requests the
Client/ Visitor to
register at the
PAIC logbook
In case the PAIC None 10-20 minutes PAIC Information
Information Officer
Officer is
otherwise
occupied with
other Walk-in
Clients/ Visitors
inside the PAIC,
the PAIC
Frontline Office
Point Person may
act as information
officers and
undertake initial
assessment of the
DAR walk-in
clients/visitors
and route them to
the appropriate
PAIC Frontline
Office Point
Person that would
address their
concern
Fills up the Clientele Requests the None 2mins The PAIC
Information Sheet Walk-in Client/ Information
(CIS) stating his Visitor to Officer or the
name, address, accomplish the PAIC Frontline
Office Point
telephone/mobile Clientele
Person
number, issues, Information Sheet
concerns, case, (CIS)
requests
Interviews the None 1 hr.5 The PAIC
Walk-in Information
Client/Visitor and Officer or the
PAIC Frontline

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 evaluates the Office Point
issue/concern Person
presented and
provide the
appropriate
advice or referral
to
DARCO/DARRO/
DARPO Offices
concerned, if
warranted.
Client/ Visitor follows- Greets/welcomes None 30 secs. The PAIC
up the status of the the Client/Visitor Information
concern/issue/case and asks his/her Officer or the
previously raised concern PAIC
before the DAR

Client/Visitor registers Requests the None 5 minutes The PAIC

at the PAIC logbook Walk-in client to Information
by writing his/her register on the Officer or the
name, address, time- PAIC logbook PAIC Frontline
Office Point
in, and purpose
Person
Waits for the signed Undertakes initial None 5 minutes The PAIC
Referral Slip and the assessment of the Information
issuance of the area DAR walk-in Officer or the
ID. Client’s/ Visitors’ PAIC Frontline
Office Point
issues. The DAR
Person
walk-in
Client’s/Visitor’s
shall be given an
official PAIC
Referral Slip duly
signed by the
PAIC Secretariat
Team Coordinator
and the PAMRS
Director. A
corresponding
DAR Area ID will
also be issued to
the client.

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The Client/Visitor The PAIC None 4 mins The PAIC
seeks legal Information Information
assistance Officer refers the Officer or the
Client/ Visitor to PAIC Frontline
Office Point
the Frontline
Person
Office Point
Person for Legal
assistance

If the concern of the The PAIC None PAIC Information

Client/Visitor is Land Information Officer
Tenure Improvement Officer refers the
(LTI) – Land Client/ Visitor to
Acquisition and the DARCO-Field
Distribution (LAD) and Operations Office,
other operational DARRO-Field
matters Operations
Division, DARPO-
Land Tenure
Services Division.

If the Clients’/ None 30 minutes- PAIC Information

Visitors’ issue 60minutes Officer/Frontline
raised cannot be Office Point
resolved by the Person
said PAIC
Frontline Office
Point Person, the
said point person
shall refer the
Client/Visitor to
the frontline office
or Bureau/
Division for full
satisfaction of the
said Clients’/
Visitors’ raised
issues. PAIC
shall issue a
corresponding
color coded DAR

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 Area ID in
exchange of the
Pink colored DAR
walk-in
Client’s/Visitor’s
ID. The
Client/Visitor shall
be given an
official PAIC
Referral Slip, duly
accomplished by
the PAIC
Information
Officer and signed
by the PAIC
Secretariat Team
Coordinator and
the PAMRS
Director.
Returns the PAIC Information None 1 minute PAIC Information
Accomplished Officer/Frontline Officer/Frontline
Referral Slip and the Office Point Office Point
Clientele Satisfaction Person shall give Person
Form to the PAIC instruction to the
Officer. Walk-in
Client/Visitor to
return the
accomplished and
signed Referral
Slip and the
Clientele
Satisfaction to the
PAIC.

The Client/ Visitor The PAIC None 2 mins The PAIC

submits/returns the Information Information
accomplished Referral Officer reviews Officer
Slip (RS) and Client the accomplished
CARPO, PAMRS-
Satisfaction Form RS and CSF and
CRD
(CSF) and DAR area replaces the DAR
ID to the PAIC

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 area ID with the
Pink ID
The PAIC None 1 hour PAIC Secretariat
Secretariat
consolidates and
analyzes the
accomplished
Client Satisfaction
Form and
prepares report to
the Management
and the
concerned DAR
Offices
Gives a copy of None 5 minutes Administrative
the report to the Support Staff
concerned DAR
Offices

2. Issuance of Certification as to Case Status (Pending/No Pending)

The Certification as to the pendency/non-pendency of a case is issued to requesting

party under the enumeration, to attest the actual status of the case.

Office or Division: DARAB Secretariat

Classification: Simple
Type of Transaction: G2C – Government to Citizen/G2G – Government to Government
Who may avail: For certification as to case status: Any Party to the Case; Any
Counsel of Record; Any person authorized by a party/counsel
to the case; Any interested party; Any government entity
concerned

For certification of no pending case: Any interested party; Any

government entity concerned
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Request Form/Written Request DARAB Secretariat
Authorization/Special Power of Attorney From the person giving authority
(SPA)

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Written Request (for interested party without Requesting Party
written authorization/SPA) which must
clearly establish his interest in the case
Valid I.D (to be presented) Company, LTO, SSS, GSIS and other
government issued I.Ds
Valid I.D (photocopy) From the person giving authority
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1.Fill out and submit the 1.Receive and 5 minutes Legal Assistant or
accomplished DARAB evaluate the Senior Agrarian
Request Form or written accomplished Reform Program
request form/written Officer (SARPO),
DARAB
request
Secretariat

1.1 Evaluate the 5 minutes Legal Assistant or

authority and Senior Agrarian
qualification of the Reform Program
requesting party Officer (SARPO),
DARAB
Secretariat

1.2 Verify status 10 minutes Legal Assistant or

of the case from Senior Agrarian
LCMS database Reform Program
or from the case Officer (SARPO),
DARAB
records
Secretariat

1.3 Issue the 3 minutes Legal Assistant or

request for Order Senior Agrarian
of Payment Reform Program
Officer (SARPO),
DARAB
Secretariat

2. Proceed to 2. Issue an Order 5 minutes Accountant,

Accounting Division for of Payment Accounting
issuance of an Order of Division
payment

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3. Proceed to Cashier 3. Issue an Official P50.00 5 minutes Cashier,
Division for payment of Receipt upon per Cashiering Unit
fees payment of fees certificatio
n except
pauper
litigant
(DAR MC
No. 2 s
2011 and
DAR
Memo No.
246 s
2017)
3.1 Prepare the 10 minutes For certification
necessary as to case status:
certification while Legal Assistant or
client is paying the Senior Agrarian
Reform Program
fees
Officer (SARPO),
DARAB
Secretariat

For certification of
No pending case:
Administrative
Assistant or
Administrative
Aide, DARAB
Secretariat

4. Return to DARAB to 4. Receive and 5 minutes Legal Assistant or

present O.R photocopy the Senior Agrarian
O.R for recording Reform Program
purposes Officer (SARPO),
DARAB
Secretariat
4.1 Release the 3 minutes Legal Assistant or
certification Senior Agrarian
Reform Program
Officer (SARPO),
DARAB
Secretariat

19
 4.2 Advise the 5 minutes Legal Assistant or
client to fill-up a Senior Agrarian
Client Satisfaction Reform Program
Form Officer (SARPO),
DARAB
Secretariat
5. Accomplish the Client 5.Accomplish and 5 minutes Legal Assistant or
Satisfaction Form sign the Public Senior Agrarian
Assistance and Reform Program
Information Officer (SARPO),
DARAB
Center (PAIC)
Secretariat
Form re: DARAB’s
action taken and
instruct the client
to return the form
to PAIC
TOTAL P50.00 1 hour & 1
per minute
certifica
tion

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3. Issuance of Entry of Judgment/Certificate of Finality

The Entry of Judgment/Certificate of Finality is issued to requesting party interested to

have the subject decision be entered in the registry book of judgment which has
become final and executory.

Office or Division: DARAB Secretariat

Classification: Simple
Type of Transaction: G2C – Government to Citizen
Who may avail: Any interested party; Any government entity concerned
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Request Form/Written Request DARAB Secretariat
DARAB Certification that No Motion for DARAB Secretariat
Reconsideration (MR) was filed or that MR
has been resolved (prerequisite to Court of
Appeals Certification)
Court of Appeals Certification of No Petition Court of Appeals
for Review filed (as required by DARAB
Circular No.02 Series of 2000)
AGENCY FEES TO PROCESSIN PERSON
CLIENT STEPS
ACTIONS BE PAID G TIME RESPONSIBLE
1.Fill out and submit the 1.Receive and None 5 minutes Legal Assistant or
accomplished DARAB evaluate the Senior Agrarian
Request Form or written accomplished Reform Program
request form/written Officer (SARPO),
DARAB Secretariat
request

1.1 Verify if the 10 minutes Legal Assistant or

decision has Senior Agrarian
become final and Reform Program
executory Officer (SARPO),
DARAB Secretariat

1.2 Issue a 10 minutes Senior Agrarian

DARAB Reform Program
certification of no Officer (SARPO),
Motion for DARAB Secretariat
Reconsideration
(MR) filed or that
MR has been
resolved

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 1.3 Issue the 3 minutes Legal Assistant or
request for Order Senior Agrarian
of Payment Reform Program
Officer (SARPO),
DARAB Secretariat

2. Proceed to 2. Issue an Order 5 minutes Accountant,

Accounting Division for of Payment Accounting Division
issuance of an Order of
payment

3. Proceed to Cashier 3.Issue an Official P50.00 5 minutes Cashier, Cashiering

Division for payment of Receipt upon per Unit
fees payment of fees certificatio
n except
pauper
litigant
(DAR MC
No. 2 s
2011 and
DAR
Memo No.
246 s
2017)

4. Return to DARAB to 4.Receive and 5 minutes Legal Assistant or

present O.R photocopy the Senior Agrarian
O.R for recording Reform Program
purposes Officer (SARPO),
DARAB Secretariat

4.1 Release the 3 minutes Legal Assistant or

DARAB Senior Agrarian
certification and Reform Program
advise client to Officer (SARPO),
DARAB Secretariat
proceed to the
Court of Appeals
to secure the

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 required
certification

5. Submit the CA 5. Receive and 5 minutes Legal Assistant or

certification evaluate the CA Senior Agrarian
certification Reform Program
Officer (SARPO),
DARAB Secretariat

5.1Prepare/encod 45 minutes Administrative Aide

e draft Entry
Judgment/Certific
ate of Finality

5.2 Evaluate/edit 30 minutes Senior Agrarian

the draft Entry of Reform Program
Judgment/Certific Officer (SARPO),
ate of Finality and DARAB Secretariat
accomplish an
Action Guide
Form
5.3 Review and 15 minutes Attorney VI
initials the draft

5.4 Approve/Sign 15 minutes Executive Director

the final draft of
Entry of
Judgment/
Certificate of
Finality
5.5 Release an 5 minutes Legal Assistant or
authenticated Senior Agrarian
copy of the Entry Reform Program
of Officer (SARPO),
DARAB Secretariat
Judgment/Certific
ate of Finality and
advise the client
to fill-up a Client
Satisfaction Form
6. Accomplish the Client Accomplish and 5 minutes Legal Assistant or
Satisfaction Form sign the Public Senior Agrarian

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Assistance and Reform Program
Information Officer (SARPO),
Center (PAIC) DARAB Secretariat
Form re: DARAB’s
action taken and
instruct the client
to return the form
to PAIC
TOTAL P 50.00 2 hours &
46 minutes

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4. Issuance of Certified Copies of Documents and/or Photocopies of
Documents and/or Transcript of Stenographic Notes (TSN)

The authenticated copy and/or photocopies of documents and Transcript of Stenographic

Notes (TSN) is issued to requesting party for whatever valid purpose it may serve them.

Office or Division: DARAB Secretariat

Classification: Simple
Type of Transaction: G2C – Government to Citizen; G2G-Government to Government
Who may avail: For certified copies/photocopies of documents (case
records/TSN): Any Party to the Case; Any Counsel of Record;
Any person authorized by a party/counsel to the case; Any
interested party; Any government entity concerned

For certified copies/photocopies of promulgated

Decisions/Resolutions/Orders: Any interested party; Any
government entity concerned
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Request Form/Written Request DARAB Secretariat
Authorization/Special Power of Attorney From the person giving authority
(SPA)
Written Request (for interested party without Requesting Party
written authorization/SPA) which must
clearly establish his interest in the case
Valid I.D (to be presented) Company, LTO, SSS, GSIS and other
government issued I.Ds
Valid I.D (photocopy) From the person giving authority
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1.Fill out and submit the 1.Receive and 5 minutes Legal Assistant or
accomplished DARAB evaluate the Senior Agrarian
Request Form or written accomplished Reform Program
request form/written Officer (SARPO),
DARAB Secretariat
request

1.1Evaluate the 5 minutes Legal Assistant or

authority and Senior Agrarian
qualification of the Reform Program
requesting party Officer (SARPO),
DARAB Secretariat

25
 1.2 Review and Case records: Legal Assistant or
verify the 30 minutes Senior Agrarian
existence of the Reform Program
requested records Decisions/Res Officer (SARPO),
DARAB Secretariat
from the case olutions/
records in the Orders and
custody of the TSN: 10
Secretariat minutes
otherwise issue a
request to retrieve
case folder to the
Ponente
concerned

1.3 Issue the 3 minutes Legal Assistant or

request for Order Senior Agrarian
of Payment Reform Program
Officer (SARPO),
DARAB Secretariat
2. Proceed to 2. Issue an Order 5 minutes Accountant,
Accounting Division for of Payment Accounting
issuance of an Order of Division
payment
3. Proceed to Cashier 3.Issue an Official P10.00 5 minutes Cashier,
Division for payment of Receipt upon per page Cashiering Unit
fees payment of fees except
pauper
litigant
(DAR MC
No. 2 s
2011 and
DAR
Memo
No. 246 s
2017)

3.1 Photocopy 1 hour per Photocopy:

and authenticate case folder for Administrative
the requested case records Assistant or
records/document Administrative
Aide, DARAB
Secretariat

26
 s while client is 15 minutes for
paying the fees Decisions/Res Authentication:
olutions/Order Senior Agrarian
s and TSN Reform Program
Officer
4. Return to DARAB to 4. Receive and 5 minutes Legal Assistant or
present O.R photocopy the Senior Agrarian
O.R for recording Reform Program
purposes Officer (SARPO),
DARAB Secretariat
4.1 Release the 3 minutes Legal Assistant or
requested Senior Agrarian
documents Reform Program
Officer (SARPO),
DARAB Secretariat
5. Verifiy the 5. Advise the 5 minutes Legal Assistant or
completeness of the client to fill-up a Senior Agrarian
requested documents Client Satisfaction Reform Program
Form Officer (SARPO),
DARAB Secretariat
6. Accomplish the Client 6. Accomplish and 5 minutes Legal Assistant or
Satisfaction Form sign the Public Senior Agrarian
Assistance and Reform Program
Information Officer (SARPO),
DARAB Secretariat
Center (PAIC)
Form re: DARAB’s
action taken and
instruct the client
to return the form
to PAIC
TOTAL P10.00 1 hour & 6
per page minutes=Deci
sions/Resoluti
ons/Orders
and TSN

2 hours & 11
minutes=case
records

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5. ISSUANCE OF CERTIFICATE OF FINALITY OF SECRETARY’S
ORDER
Order/Resolution shall have final and executory after all parties have record an official
copy thereof, after the lapse of fifteen (15 days) from the date of receipt by the last
recipient of an official copy thereof, and there is no Motion for Reconsideration nor Appeal
therefrom. (Sec. 33, AO 3, S 2017)

Office or Division: Office of the Bureau Director (BALA)

Classification: Complex
Type of Government to Citizen
Transaction:
Who may avail: 1. Any party to the case;
2. Any counsel of record; or
3. Any person authorized by the party/counsel to the case.
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Case Folder DARCO Records
Certification from the Records Section that DARCO Records
No appeal/MR filed
Verification Slip from LCMS BALA
FEES
PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS TO BE
TIME RESPONSIBLE
PAID
1. File request 1. Receive the
for certificate request with
of finality attached
None 10 minutes Admin. Staff
documents and
enters to the
Office 365
1.1 Request CF with
certification to
Records Section None 3 days Admin. Staff
that No
Appeal/MR filed
1.2 Validates with
OD, Lucd, CCD
through the Legal None 30 minutes Admin. Staff
Case Monitoring
System

28
 1.3 Prepares
Certificate of
ARPO II/Legal
Finality and None 1 hour Researcher
Memo
implementation
1.4 Review and
initial the
finalized
Certificate of
Finality and
Memo
None 25 minutes Chief LRID
Implementation.,
then forward the
same to the
Office of the
Bureau Director,
for her signature
1.5 Forward the
Certificate of
Finality and
Memo
None 25 minutes Admin. Staff
Implementation
to the Bureau
Director, for
signature
1.6 Sign the
Certificate of None 25 minutes Bureau Director
Finality
1.7 Release the
signed Certificate
of Finality and
Memo
None 1 hour Admin. Staff
Implementation to
the Records
Division for
mailing.
3 days & 4
TOTAL None
hours

29
6. Land Use Conversion (above 5 hectares)
This serves as the procedure for application of land use conversion above 5 hectares,
pursuant to Administrative Order 01, Series of 2002.

Office or Division: Land Use Cases Division (LUCD)

Classification: Highly Technical
Type of Transaction: G2C, G2G
Who may avail: 1. Owners of private agricultural lands or other persons duly
authorized by the landowner;
2. Beneficiaries of the agrarian reform after the lapse of five (5)
years from the award, reckoned from the date of the issuance of
the Certificate of Landownership Award (CLOA), and the
applicant upon conversion shall fully pay the price of the land;
and
3. Government agencies, including government-owned or
controlled corporations, and LGUs, which own agricultural lands
as their patrimonial property.
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Administrative Order 01 Series of 2002 Records Division or downloadable at DAR
Website (www.dar.gov.ph)

AGENCY FEES TO PROCESSIN PERSON

CLIENT STEPS
ACTIONS BE PAID G TIME RESPONSIBLE
1. Secure Application 1. Hands out 5 minutes Records Division or
Form Form downloadable at
DAR Website
(www.dar.gov.ph)
2. Install Public Notice
Billboards in the
subject property
3. Furnish the
Municipal Agrarian
Reform Program
Officer (MARPO) 2
copies of
Accomplished
Application Form
together with a

30
photocopy of title and
directional map
4. Fills Application 4. Evaluate and 120 minutes Technical Staff
with necessary data. review
Submission of the completeness and
documentary relevancy of
requirements defined documents. If
under the Rules. incomplete, return
Reproduce in three to applicant.
clear photocopies and If complete,
place in three receive the
separate folders and application and
submit the same. documents
Attaching therein the
MARPO Certificate
5. Compute 30 minutes Admin. Staff
assessment fees,
application fee
and inspection
cost.
6. Pays necessary 6. Issue Order of Filing Fee: 5 minutes Admin Staff
fees Payment. Receive 2,000
OR. Inspection
Fee:
Luzon:
10,000
Visayas:
15,000
Mindanao:
20,000
Cash
Bond
(Cash or
MC):
2.5% of
the zonal
value
Surety
Bond:
15% of
the zonal

31
 value
payable
with GSIS
7. Raffles the 30 minutes Division Chief
Application folder
or case to LUCS-
TWG
8. Issues Notice Three (3) Technical Staff/Admin.
of On-Site days from the Staff
Inspection and date of filing
Investigation of the
(OSII) application
9. Furnish Five (5) days Technical Staff/Admin.
PARPO and from notice of Staff
MARPO with the OSII
LUCF
10. Transmits Notice
of OSII/Public
Consultation to
MARPO and indicate
the inspection date on
the billboard
11. Participates 11. Conducts Five (5) days Technical Staff,
during the OSII OSII from Notice Videographer
12. Submits OSII Two (2) days Technical Staff
Report from the
completion of
the OSII
13. Deliberate on Five (5) days Land Use Cases
the merits of the from receipt Committee (LUCC)
application/case of the Field Chairperson and
Investigation Committee
Report
14. Issue Orders, Thirty (30) Land Use Cases
Decisions or working days Committee (LUCC)
Resolutions from the date Chairperson and
of filing and Committee
docketing
15. Posting of
Performance Bond

32
16. Request ROD to
annotate land use
17. Provide LUC with
a copy of the
Annotation by the
ROD on land use
18. Pay Disturbance
Compensation
19. Commence
development

TOTAL: 50 days, 1 hour and 30 minutes

* Unless there is a protest/opposition, then the remaining of the period is suspended

until the protest/opposition is resolved.

33
 7. Issuance of Certification of Status of Certificate of Land Transfer
(CLT) / Emancipation Patents (EP) / Certificate of Land
Ownership Award (CLOA) / Tenancy and Certified True Copy of
Masterlist of EPs
This certification is requested by the party to ascertain the status of the processing on
issuance of the CLT/EP/CLOA

Office or Division: BLTI-Documentation and Coordination Division

Classification: Simple
Type of Government to Citizen
Transaction:
Who may avail: ARBs/Landowners/PO representatives/Lawyers
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Special Power of Attorney (SPA), if Party concerned
the requesting party is not the
CLT/EP/CLOA holder (1 original)
2. Letter Request from the concerned
party addressed to the CARPO-
BLTI, LTI Documentation and
Coordination Division ( 1 original)

FEES
AGENCY PROCESSING PERSON
CLIENT STEPS TO BE
ACTIONS TIME RESPONSIBLE
PAID
1. Inquire about 1.1 Assess the None 2 minutes Officer of the day /
Issuance of concern of the ARPO II / SARPO
Certification/C client and provide
ertified True request form
Copy of the
Masterlist
2. Prepare and 2.1. Accept None 10 minutes Division Chief, BLTI-
submit letter request DCD / Officer of the
request letter day / ARPO II /
and SARPO
indorse
to the
Division
Chief

34
 2.2. Assign
the
request
of the
Client to
the
assigne
d staff

2.3. Search
at the
data
base
and look
for the
records
of
docume
nts

2.4. Issue
Order of
Paymen
t
3. Pay to the 3.1. Accept Php 5 minutes Cashier
Cashier paymen 50.00
t and for
issue Certifie
official d True
receipt Copy
(OR) Php
10.00
for
ordinary
copy
per
page

35
4. Present OR 4.1. Photoco None 8 minutes Officer of the
py OR Day/ARPO II/SARPO
and ID
of Client

4.2. Print
certificat
ion/phot
ocopy Division Chief, BLTI-
docume DCD
nts/atta
chment
s

4.3. Review/
certify
request
ed
copy/ies
/
docume
nts

4.4. Place
request
ed
certificat
ion/doc
ument
in the
envelop
and
give to
the
client
5. Receive CLT 5.1. Ask if None 1 minute Officer of the
Certification the Day/ARPO
client II/SARPO/Client
has no

36
 more
concern
. If
none,
ask
client to
answer
client’s
satisfact
ion form
6. Fill-out Client’s
Satisfaction
Form and drop
it in designated
box
TOTAL 26 minutes

37
8. Issuance of Certification on Motion for Reconsideration/Appeal filed
on Agrarian Reform Implementation (ALI) Case/s
This certification is requested by the parties to the case to ascertain whether the order
or the decision has a Motion for Reconsideration on file.

Office or Division: Records Division

Classification: Simple
Type of Government to Citizen; Government to Government
Transaction:
Who may avail: Parties to the Case and other interested Parties
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Valid Company or any Company or any Government Offices (Example:
Government Issued Identification LTO, SSS, LGUs, PhilPost)
(ID) Card
2. SPA for Authorized Party to the Case
Representatives
3. Letter-Request Interested Party
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1. Request for 1. Attends to None 5 minutes Administrative Aide II
issuance of client to Records Division
Certification on determine
Motion for needs and
Reconsideration endorses to
(CMR) responsible
person
2. Presents valid 2. Issues None 1 minute Administrative Aide II
IDs, SPA (if Request Slip Records Division
Representative) for Order of
, and Letter- Payment
request (if not
Party to the
case and
Bureau of
Agrarian Legal
Assistance
(BALA)
Prepares None 1 day Administrative Aide II
official letter to Records Division

38
 BALA-Division
Chief (if
requested by
(BALA)
3. Presents Order 3. Issues Official None 2 minutes Administrative Aide
of Payment to Order of VI
Accounting Payment Accounting Division
Division
4. Pays to 4. Issues P50/page 3 minutes Administrative
Cashiering Unit Official * Assistant
Receipt Cashiering Unit
5. Presents 5. Issues CMR None 2 minutes Administrative Aide II
Official Receipt Records Division
to Records
Division
6. Receives Copy 6. Asks Client None 2 minutes Administrative Aide II
of CMR to sign in Records Division
the logbook
7. Fills-out Client’s 7. Places Client None 2 minutes Administrative Aide II
Satisfaction Satisfaction Records Division
Form Form in the
box
TOTAL
Parties/Not-Parties to the Case P50* 17 minutes
Farmers and ARBs Free** 12 minutes
BALA Free 1 day
*- Memorandum Circular No. 2, Series of 2011
**- Memorandum Circular No. 246, Series of 2017

39
9. Issuance of Certified True Copies (CTC) of Orders/Documents
This Certified True Copy of order or decision is requested by parties to the case and
other interested parties as their reference in whatever legal purpose this may serve
Office or Division: Records Division
Classification: Simple
Type of Transaction: Government to Client
Who may avail: Parties to the Case/Interested Parties
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Valid Company or any Government Company or any Government Offices
Issued Identification (ID) Card (Example: LTO, SSS, LGUs, PhilPost)
2. SPA for Authorized Representatives Party to the Case
3. Letter-Request Interested Party
PERSON
AGENCY FEES TO PROCESSING
CLIENT STEPS RESPONSIBL
ACTIONS BE PAID TIME
E
1. Requests for CTC 1. Provides None 5 minutes Administrative
of Letter- Aide II
Order/Documents Request Form Records
(if not Party to Division
the case)
2. Presents the form 2. BALA None 5 minutes Attorney IV
to BALA for evaluates and Bureau of
Approval (if not- approves the Agrarian Legal
party to the case) request Assistance
(BALA)
3. Presents approved 3. Issues None 2 minutes Administrative
request to Records Request Slip Aide II
Division (if not party (RS) for Order Records
to the case) of Payment Division
4. Presents RS to 4. Issues Official None 2 minutes Administrative
Accounting Division Order of Aide VI
Payment Accounting
Division
5. Pays to Cashiering 5. Issues Official 3 minutes Administrative
Unit Receipt Assistant
Cashiering
Unit
Certified True P50/page*
Copy

40
 Plain Copy P10/page*
Free of
Charge** -
for
Farmers/A
RBs
6. Presents Official 6. Issues copy None 5 minutes Administrative
Receipt to Records of CTC Aide II
Division Records
Division
7. Receives Copy of 7. Asks Client to None 2 minutes Administrative
CTC sign in the Aide II
logbook Records
Division
8. Fills-out Client 8. Places Client None 2 minutes Administrative
Satisfaction Form Satisfaction Aide II
Form in the Records
box Division
TOTAL
CTC for Party/Not-Party to the Case P50/page* 26 minutes
Plain Copy for Party/Not-Party to the P10/page* 26 minutes
Case
Farmer and ARBs Free of 21 minutes
charge**
*- Memorandum Circular No. 2, Series of 2011
**- Memorandum Circular No. 246, Series of 2017

41
10. Issuance of Certified True Copies (CTC) of DAR Issuances
This Certified True Copy is requested by clients to support their legal, administrative,
and financial obligations or requirements

Office or Records Division

Division:
Classification: Simple
Type of Government to Government; Government to Citizen
Transaction:
Who may avail: DAR Personnel and Publics
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Personal Transaction

AGENCY FEES TO PROCESSING PERSON

CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1. Requests for 1.1. Attends to None 5 minutes Administrative
CTC of DAR client to Aide II
Issuances determine Records Division
needs and
endorses to
responsible
person
1.2. Checks for None 1 minute Administrative
the availability Aide II
of the DAR Records Division
issuance
1.3. Issues None 2 minutes Administrative
Request Slip Aide II
for Order of Records Division
Payment
2. Presents to 2. Issues Official None 2 minutes Administrative
Accounting Order of Aide VI
Division the payment Accounting
Order of Division
Payment
3. Pays to 3. Issues Official P1/page* 3 minutes Administrative
Cashiering Receipt Free of Assistant
Unit charge - for Cashiering Unit

42
 Farmers
and ARBs**
4. Presents 4. Issues CTC of None 2 minutes Administrative
Official DAR Issuance Aide II
Receipt to Records Division
Records
Division
5. Receives 5. Asks Client to None 2 minutes Administrative
CTC sign in the Aide II
logbook Records Division
6. Fills-out 6. Places Client None 2 minutes Administrative
Client Satisfaction Aide II
Satisfaction Form in the Records Division
Form box

TOTAL
Publics P1/page* 19 minutes
Farmer and ARB Free of 11 minutes
charge**
DAR Personnel Free of 11 minutes
charge
*- Memorandum Circular No. 2, Series of 2011
**- Memorandum Circular No. 246, Series of 2017

43
11. Payment To Service Providers (Processing of Disbursement
Vouchers) (Goods, Services, and other claims)
The processing of Disbursement vouchers for goods, services and other claims
are being undertaken by the Budget Division, Accounting Division and the Office
of the Director of the
Finance and Management Service and Cashiering Unit of the Administrative Service . It
caters to DAR Officials Employees, Contract of Service and Service Providers of the
Department
Office or Finance and Management Service (Budget and Accounting Divisions) and
Division: Cashiering Unit of Administrative Service
Classification: Simple
Type of G2C, G2G, G2B
Transaction:
Who may avail: DAR Employees and Service Providers
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Required Attachment per ORS Document: Budget Division
For Purchase Order:
1. Original Copy of Approved PR Procurement Division
2. Approved WFP with highlight on the item End User
to be purchased. (photocopy)
3. Original Copy of Abstract of Bids Procurement Division
4. Signed BAC Resolution Procurement Division
5. Signed Notice of Award Procurement Division
For Lease of Venue
1. Signed BAC Resolution
2. Signed Notice of Award Procurement Division
3. Signed Contract by Both parties (DAR Procurement Division
and Owner of Venue) Procurement Division
4. Approved Activity Proposal Procurement Division
For Contracts of COS/Consultants
1. Signed Contract by DAR and Contracting
party with Signed Annex A
2. Clearance OSG ( for Lawyers ) End user
Office of Solicitor General
For Traveling Vouchers
1. Appendix A Itinerary of Travel
2. Appendix B – Certificate of Travel Claimant
Completion Claimant
3. Approved Travel Order Personnel Division

44
 4. Used Plane Ticket or other transpo tickets Claimant
5. Certificate of Appearance Claimant
6. Certificate of Use of Private Vehicle or Claimant
Taxi Bill Payment

FEES TOPROCESSING PERSON

CLIENT STEPS AGENCY ACTIONS
BE PAID TIME RESPONSIBLE
Receive ORS/BUR with None 5 minutes Admin Aide VI-
1. Prepare ORS COMPLETE Budget Division
and ATTACHMENTS, update
Disbursement ODTS, record and farms out
Vouchers to Budget Officer concerned
for review.
Review and process the None 5 minutes Admin Officer IV-
documents and forwards to Budget Division
2 Admin Aide VI for
assignment of ORS/BUR
Number.
Assign obligation number on None 2 minutes Admin Aide VI-
the ORS/BUR and gives Budget Division
3
copy to budget officer for
recording.
Review and initials the None 3 minutes Supervising Admin
4 Officer
ORS/BUR.
Final review/certify None 3 minutes Chief Admin
5 availability of allotment and Officer Budget
signs the ORS/BUR. Division
Record to release processed None 3 minutes Admin Aide VI -
ORS/BUR together with the Budget Division
6
supporting documents to
Accounting Division
7.1 Receive Copy 1-4 of None 5 minutes Administrative
Disbursement Voucher (DV), Aide VI -
Supporting Documents Receiving/
(SDs) and Copy 2-3 of duly Releasing Section
– Accounting
signed Obligation Request
Division
and Status (ORS) or Budget
Utilization Request and
Status (BURS), whichever is
applicable, from the Budget
Division.

45
7.2 7.2 Stamp “Received” and
indicates date of receipt and
initials on the stamped
“Received” portion of the DV
Form.
7.3
7.4 7.3 Assign DV number and
records in the logbook the DV
number and date, creditor/
payee, particular and amount.
Forwards Copy 1-4 of DV,
SDs and Copy 2-3 of ORS/
BURS to the Admin Aide IV
for indexing.

7.5 7.4 Retrieve Index of

Payment (IoP) and
determines if claim is in
order. Records the following
in the IoP: DV date and
number, particulars and
amount. Forwards the DV
form, SDs, Copy 2-3 of ORS
and IoP to the Accountant I
or Admin Assistant III for
processing.

8.1 8.1 Receive Copy 1-4 of DV, None 5 minutes Accountant I /

SDs, Copy 2-3 of ORS and Administrative
IoP from the Receiving Staff/ Assistant III -
Admin Aide IV. Reviews DV Accounting
for completeness, validity, Division
and propriety of the
supporting documents.

8.2 8.2 Verify IoP and

determines whether there
was prior payment of the
said claim. If the claim was
already paid, return Copy 1-

46
4 of DV Form and supporting
documents to the Receiving/
Releasing Staff to be
returned to claimant. A
logbook is maintained for
monitoring and future
reference.

8.3 If not yet paid,

computes the final amount
for payment, net of
applicable tax rate.
Analyzes the corresponding
accounting entry for the said
claim. Verifies ORS/ BURS
against DV, if the amounts
are the same, records in the
IoP including the amount of
tax withheld and net amount.
The processor affixes initials
in Box C.
Note 3 – In case there is
NORSA attached to the
DV, it shall be included
among the SDs of the
DV.

8.4 Forward the Copy 1-4 of

DV, SDs, and Copy 2-3 of
ORS/ BURs to the Funding
Section.

9.1 Retrieve the

RANCA/RANTA from file None 5 minutes Accountant III -
and determines availability Accounting
of NCA. If NCA is sufficient Division
to cover the disbursement,
records in the
RANCA/RANTA the DV

47
 date and number, and
amount under the ‘Utilized’
column and indicates NCA
balance. Otherwise, notes
that cash is not yet available
and returns the DV and SDs
to the Designated Staff for
safekeeping.

9.2 Stamp the fund, ex.

“Fund Cluster 01” on the DV.
Affixes initials in Box C.

9. 9.3 Forward Copy 1-4 of

processed and funded DV,
SDs, Copy 2-3 of ORS/
BURS to designated staff for
the preparation of Certificate
of Taxes Withheld for claims
with taxes withheld. For
claims with no taxes
withheld, forwards Copy 1-4
of processed and funded
DV, SDs, copy 2-3 of ORS/
BURS to the Accountant IV
for initial review.
10.1 Check the computation
of taxes withheld and None 5 minutes Administrative
prepares BIR Certificate of Assistant III -
Taxes Withheld. Affix initial Accounting
on box C of the DV and Division
below the name of the Chief
Accountant in the Certificate
of Taxes Withheld.

10.2 Forward Copy 1-4 of

processed and funded DV,
SDs, Copy 2-3 of ORs/
BURS and Certificate of
Taxes Withheld to the Chief

48
Accountant for final review
and approval.

11.1 Receive Copy 1-4 of

processed and funded None 5 minutes Accountant IV –
DV, SDs, Copy 2-3 of Accounting
ORS/ BURS and Division
Certificate of Taxes
Withheld.

11.2 Review DV for

completeness and propriety
of SDs, computation and
appropriate taxes withheld.
Affixes initials below the
name of the Chief
Accountant in Box C of the
DV and Certificate of Taxes
Withheld.

11.3 Forward Copy 1-4 of

processed, funded, and
initially reviewed DV,
SDs, Copy 2-3 of ORS/
BURS and Certificate of
Taxes Withheld to the
Chief Accountant.

12.1 Receive Copy 1-4 of None 5 minutes Accountant V -

processed and funded DV, Accounting
SDs, Copy 2-3 of ORS/ Division
BURS and Certificate of
Taxes Withheld from the
Assistant Chief.

12.2 Do final review and

certify as to
completeness and
propriety of supporting
documents and

49
 availability of funds.
Affixes signature in Box C
of DV and Certificate of
Taxes Withheld.

12.3 Forward the certified

and signed Copy 1-4 of
DV, SDs, Copy 1-3 of
ORS/ BURS and
Certificate of Taxes
Withheld to the
Receiving/ Releasing
Section for log-out and
control.

13.1 Record in the logbook None 2 minutes Administrative

the date of release of Aide IV -
certified/ signed Copy 1- Accounting
4 of DV, SDs, Copy 1-3 of Division
ORS/ BURS and
Certificate of Taxes
Withheld from the Chief
Accountant.
13.2 Forward the certified/
signed Copy 1-4 of DV,
SDs, Copy 1-3 of ORS/
BURS and Certificate of
Taxes Withheld to the
Office of the Director –
FMS for approval for
payment.
14 Receive DV from None 2 minutes Admin Aide VI-
Accounting Division with Office of the
COMPLETE Director- FMS
ATTACHMENTS, update
ODTS, forwards to the
Director IV, FMS for
approval.
15 Approve payment of the None 2 minutes Director IV –
claims and forwards the Office of the
Director- FMS

50
 signed copy of DV to the
Receiving/Releasing
Section for log-out and
control
16 Record the DV and its None 2 minutes Admin Aide VI-
Supporting Documents in Office of the
the logbook and update the Director- FMS
ODTS.
Forwards to the Cashiering
Unit for preparation of
ADA/Check.
17 Receive approved DV with None 2 minutes Admin Aide VI-
ORS, Billing Statements and Cashiering Unit
Order of Payment for
issuance of checks or
LDDAP/ADA
18 Prepare checks and None 2 minutes Admin Asst. -
LDDAP.ADA Cashiering Unit
19 Forward Checks for None 5 minutes Admin II Officer –
signature Cashiering Unit

20 Receive and Sign None 2 minutes Director

Checks/LDDAP ADA FMS/Admin
21 Forward Countersigned None 5 minutes Admin Aide VI-
checks/LDDAP ADA to Office of the
Cashiering Unit Director- FMS
22 Record and Deliver LDDAP None 10 min Admin Aide VI -
ADA to Land Bank Cashiering Unit
23 Record in the warrant None 2 minutes Admin Aide VI -
Register Cashiering Unit
24. Receives Attached official receipts to None 2 minutes Admin Aide VI -
payment and the voucher, Cashiering Unit
issue official
receipt
25 Submit RCI report to None 3 minutes Admin Aide VI-
Accounting for auditing Cashiering Unit

TOTAL 1 hr and 32
minutes

51
CENTRAL OFFICE
INTERNAL SERVICES

52
1. Provision of Data/Information to Clients

Data or information on the status of programs and projects implemented by the

Department of Agrarian Reform are provided to requesting clients for whatever legal
purpose they may serve.

Office or Division: Planning Service (PS - Plan Implementation Monitoring Division

(PIMED)
Classification: Simple
Type of Transaction: G2C (Government to Client)
G2G (Government to Government)
Who may avail: All
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
If Walk-in Client:
a. Valid Identification Card (Original or Any Government institution, Office of the
photocopy for presentation to Requesting Client, School where the client is
Designated Officer of the Day (DOD) currently enrolled
only) Office of the requesting organization
b. Request Letter (1 copy, original), and DAR-Planning Service, Designated Officer-of-the
c. Filled-up PS-Client Data Request Form Day (DOD)
(PS-CDR Form)
If Thru Mail (Snail Mail or e-Mail, Any Government institution, Office of the
Courier): Requesting Client, School where the client is
a. Valid Identification Card of the currently enrolled
requesting party (Scanned Image) Office of the requesting organization, School
b. Request Letter where the client is currently enrolled, or from the
*Letter must clearly specify the Client himself/herself
data/information needed, when it is
needed, and the purpose for which the
data will be used

AGENCY FEES TO PROCESSING PERSON

CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
A. IF WALK-IN
CLIENT
1. Presents ID Card 1. Receives and None 15 Mins Designated Officer
and Request Letter to peruses the of the Day (DOD)
the Designated request letter and
Officer-of-the-Day- identification card *The DOD who first
(DOD/ Planning of the client. If it received the request

53
Officer II, Planning is in order, shall be the staff
Officer III assesses if data responsible until the
requested is request is fully
available in DAR. complied with
If Data requested
is not available
in DAR
2.a Receives 2.a Informs the None 15 mins DOD- PO II or PO III,
information from DOD client that the data PIMED-PS
that data requested is being requested is
not available in DAR not available in
DAR. If possible,
advises the client
on where and how
he can avail the
data needed.

If Data requested
is available in
DAR
2.b Provides 2.b.1 Interviews None 20 mins DOD- PO II or PO III,
additional details to client to get PIMED-PS
the DOD, finalizes contact details
arrangement on when and details about
and how data will be the requested
claimed, and receives data, and
client’s portion of the assesses if data
PS-CDR Form requested is
readily available
or is still to be
processed/genera
ted
2.b.2 Informs the None 15 mins DOD- PO II or PO III,
client on when the PIMED-PS
data will be
available and
finalizes
arrangements with
the client on when
and how the data
will be claimed

54
 2.b.3 Prints copy None 15 mins DOD- PO II or PO III,
of the filled-out PIMED-PS
PS-CDR Form.
Attaches the PS
portion to the
request letter and
gives the Client’s
portion to the
client.
*Details of the
interview and
arrangements on
when and how the
data will be
claimed by the
client are encoded
in the e-PS-CDR
Form

3.b Waits for 3.b Undertakes None DOD- PO II or PO III,

notification from DAR completed staff PIMED-PS
on availability of data work (CSW) to
requested or for the comply with the
agreed time/day of request letter:
release of data
requested
(If Data is readily DOD- PO II or PO III,
available) 2 hours PIMED-PS
3.b.1 Retrieves
data from the
Officer of the
Day’s Kit (e-copy
or hard copy),
makes a copy,
and compiles all
data requested if
request involves
multiple data

55
3.b.2 Records 15 mins DOD- PO II or PO III,
appropriate PIMED-PS
updates in the PS-
CDR Form.

3.b.3 Informs 15 mins DOD- PO II or PO III,

client that data PIMED-PS
requested is
already available
and ready for
release

* thru agreed
mode, i.e., text,
email, phone call
or messenger
3.b.4 Waits for the (Paused clock)
client to claim data
requested

(If Data is still to

be processed)
3.b.1 Requests 15 mins DOD- PO II or PO III,
concerned PIMED-PS
Technical Staff to
generate the data
requested by
client
3.b.2 Processes 2 days PO II or PO III
and generates Program In-Charge,
data requested by PIMED-PS
client and gives it
to the staff-in-
charge of
complying with the
client’s request.
3.b.3 Receives 20 mins DOD- PO II or PO III,
documents from PIMED-PS
Technical Staff
and Compiles all
data requested (if

56
 multiple data
requirements)
3.b.4 Prepares 20 mins DOD- PO II or PO III,
transmittal PIMED-PS
letter/memo,
seeks clearance
from Division
Chief or PS
Director for
release of data
requested

3.b.5 Signs 30 mins PS Director /

transmittal Division Chief-
memo/letter and PIMED
instructs staff-in-
charge to release
data requested

3.b.6 Records 15 mins DOD- PO II or PO III,

appropriate PIMED-PS
updates in he PS-
CDR Form
3.b.7 Informs 15 mins DOD- PO II or PO III,
client that data PIMED-PS
requested is
already available
and ready for
release
3.b.8 Waits for
the client to claim (paused
the data, if for clock)
pick-up

4.b Receives data 4.b Releases data 30 mins DOD- PO II or PO III,

from DAR, to client and PIMED-PS
acknowledges receipt records release of
of data requested data in the PS-
with filled-out Client CDR Form, if for
Satisfaction Form. pick up; or

57
 *Transaction is
deemed ended as
soon as the client
is informed that
the requested data
is available.

4.b Sends
requested data to
client based on
agreed mode
(email, mail or
courier)

*Transaction is
deemed ended as
soon as the data is
sent through
email, post office
or courier.

TOTAL
Data is not None 30 minutes
Available in DAR
Data is Available None 3 hours and
in DAR and does 50 minutes
not require
additional
processing
Data is Available None 2 days, 3
at DAR but hours and 15
requires minutes
additional
processing
B. IF THRU E-
MAIL/SNAIL MAIL or
COURIER
1.a Sends request 1.a Receives and None 20 minutes PO II or PO III (in-
email to Planning prints request e- charge of manning
Service thru mail, and forwards *Cut-off time the e-mail accounts)
letecia61@gmail it to the DOD is 2:00 PM.

58
 .com AND Mails
ps.pimd@gmail.c received after
om the cut-off
time shall be
considered
as received
on the
following
working day.
1.b Sends request 1.b Receives None 20 mins Admin Aide
letter to Planning request letter, Office of the Director
Service thru: records receipt of *Cut-off time
documents in PS is 2:00 PM.
The Director, receiving logbook, Mails
Planning Service and forwards received after
4/F DAR Main
Building document to DOD the cut-off
Department of time shall be
Agrarian Reform- considered
Central Office as received
Elliptical Road, on the
Diliman Quezon City
following
working day.
1. Receives 15 mins DOD- PO II or PO III,
request letter PIMED-PS
from Admin Aide
or staff in-charge
of emails and
assesses
whether data
requested is
available or not
available in DAR,
and whether it is
readily available
or is still to be
generated, if
available in DAR.

If Data requested
is not available
in DAR

59
2.a Receives 3.a Informs the 15 mins DOD- PO II or PO III,
information from DOD client that the data PIMED-PS
that data requested is being requested is
not available in DAR not available in
DAR. If possible,
advises the client
on where and how
he can avail the
data needed.

2.b Provides 3.b 20 mins

additional details to Communicates
the DOD, finalizes with the client *Estimated
arrangement on when to: time only
and how data will be - acknowledge includes the
claimed, and waits receipt of time it will
for notification from his/her request; take the DOD
DAR on availability of - get details on to prepare
data requested data being communicatio
requested, if n and send it
needed; and out to the
- firm up contact client.
details, and
arrangements on
when the data will
be available and
how it will be
claimed
4.b Encodes 20 mins DOD- PO II or PO III,
client’s contact PIMED-PS
information,
details about the
data requested
and agreed
arrangement on
when the data
requested will be
available and how
it will be claimed in
the PS-CDR
Form.

60
Prints copy of
filled-out PS-CDR
Form and
attaches it to the
request letter

5.b Undertakes DOD- PO II or PO III,

completed staff PIMED-PS
work (CSW) to
comply with the
request letter:
(If Data is readily
available)
(If Data is readily DOD- PO II or PO III,
available) 3 hours PIMED-PS
5.b.1 Retrieves
data from the
Officer of the
Day’s Kit (e-copy
or hard copy),
makes a copy,
and compiles all
data requested if
request involves
multiple data

5.b.2 Records 15 mins DOD- PO II or PO III,

appropriate PIMED-PS
updates in the PS-
CDR Form.

5.b.3 Informs 15 mins DOD- PO II or PO III,

client that data PIMED-PS
requested is
already available
and ready for
release

* thru agreed
mode, i.e., text,

61
email, call, phone
call or messenger
5.b.4 Waits for (paused
the client to claim clock)
data requested

(If Data is still to

be processed)
5.b.1 Requests 15 mins DOD- PO II or PO III,
concerned PIMED-PS
Technical Staff to
generate the data
requested by
client
5.b.2 Processes 2 days PO II or PO III
and generates (Program In Charge)
data requested by PIMED-PS
client and gives it
to the staff-in-
charge of
complying with the
client’s request.
5.b.3 Receives 20 mins DOD- PO II or PO III,
documents from PIMED-PS
Technical Staff
and Compiles all
data requested (if
multiple data
requirements)
5.b.4 Prepares 20 mins DOD- PO II or PO III,
transmittal PIMED-PS
letter/memo,
seeks clearance
from Division
Chief or PS
Director for
release of data
requested

5.b.5 Signs 30 mins PS Director /

transmittal Division Chief

62
 memo/letter and
instructs staff-in-
charge to release
data requested

5.b.6 Records 15 mins DOD- PO II or PO III,

appropriate PIMED-PS
updates in the
PS-CDR Form
5.b.7 Informs 15 mins DOD- PO II or PO III,
client that data PIMED-PS
requested is
already available
and ready for
release
5.b.8 Waits for the (paused DOD- PO II or PO III,
client to claim the clock) PIMED-PS
data, if for pick-up

3. Receives data 6. Releases data 30 mins DOD- PO II or PO III,

from DAR, to client and PIMED-PS
acknowledges receipt records release of
of data requested data in the PS-
with filled-out Client CDR Form, if for
Satisfaction Form. pick up, or

*Transaction is
deemed ended as
soon as the client
is informed that
the requested data
is available, if data
is for pick up.

6. Sends
requested data to
client based on
agreed mode
(email, mail or
courier)

63
*Transaction is
deemed ended as
soon as the data is
sent through
email, post office
or courier.

TOTAL
Data is not None 55 minutes
Available in DAR
Data is Available None 3 hours and
in DAR and does 30 minutes
not require (if thru
additional email);
processing 3 hours and
45 minutes if
thru mail
Data is Available None 2 days, 3
at DAR but hours and 25
requires minutes if
additional thru email;
processing 2 days, 3
hours and 40
minutes if
thru mail

64
2. Provision of CARP-Related Data to Requesting Legislator/ Office of
the President/ Judiciary
The data requested are collected from the DAR Bureau/Service/Office concerned and
submitted to the House of Representatives (HOR)/Senate/Office of the President
(OP)/Judiciary in aid of legislation, executive order and judicial decision.

Office or Division: External Affairs and Relations Service (EARS)

Classification: Simple
Type of G2G – Government to Government
Transaction:
Who may avail: HOR/Senate/OP/Judiciary
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
None None

FEES
PROCESSIN PERSON
CLIENT STEPS AGENCY ACTIONS TO BE
G TIME RESPONSIBLE
PAID
1. Endorsement/ 1. Receives and None 5 mins Administrative Support
Referral of records the Staff II/ III
request for documents in the
information logbook
2. Reviews the None 15 mins Technical Support
documents Staff IV
3. Prepares letter- None 1 hour Technical Support
request to the Staff I/ III/DLLS
offices concerned
re: request for
data
4. Reviews/signs None 5 mins Director
letter-request
5. Forwards signed None 20 mins Administrative Support
letter-request to Staff II/ III
offices concerned
6. Follows-up the None 30 mins Technical Support
request from the Staff I/ III/
offices concerned Administrative Support
Staff II
7. Collects and None 1 day Technical Support
collates data Staff I/ III

65
8. Prepares cover- None 30 mins. Technical Support
letter Staff IV/ I/ III/DLLS
9. Signs the cover- None 5 mins Director
letter
10. Submits the data None 1 day Technical Support
requested to the Staff IV/ II /I/
requesting Administrative Support
party/office Staff II
2 days, 1
hr., 50 mins.

66
3. Drafting of DAR’s Position Paper on Proposed CARP-Related
Legislative Measures

The draft DAR’s Position Paper on Proposed CARP-Related Legislative Measures is

forwarded to the Office of the Secretary or to the Office of Undersecretary of Legal Affairs
for their review/signature and submitted to the House of Representatives
(HOR)/Senate/Office of the President (OP).

Office or External Affairs and Relations Service (EARS)

Division:
Classification: Complex
Type of G2G – Government to Government
Transaction:
Who may avail: HOR/Senate/OP
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
None None

FEES
PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS TO BE
TIME RESPONSIBLE
PAID
2. Endorsement/ 11. Receives and None 5 mins Administrative
Referral of records the Support Staff III
letter-request documents in the
logbook
12. Reviews the None 15 mins Technical Support
documents Staff IV
13. Assigns the None 5 mins Director
documents to a
technical staff for
drafting of comments/
position paper
14. Drafts comments/ None 7 days Technical Support
Position Paper Staff I/ III/DLLS
15. Reviews/approves None 2 days Director
draft comments/
position paper

67
16. Forwards the None 20 mins Administrative
documents for the Support Staff III
signature of the
Secretary/ Undersecre-
tary for Legal Affairs
17. Receives and records None 5 mins Administrative
in the logbook the Support Staff III
approved/signed
comment/ position
paper from
OSEC/ULAO
18. Reviews/verifies the None 10 mins Technical Support
documents for its Staff IV
appropriate action
19. Submits comment/ None 8 hours Technical Support
position paper to Staff IV/ II /I/
HOR/ Senate/OP Administrative
Support Staff II
9 days, 9 hrs.

68
4. Provision of Legal Assistance to Farmer Beneficiaries and Other
Farm Workers
This process involves the provision of legal assistance to our farmer beneficiaries and
other farm workers as well responding to queries filed by farmer beneficiaries and other
stakeholders involving agrarian reform matters.

Office or Division: Office of the Assistant Secretary for Legal Affairs

Classification: Simple
Type of C2G-Citizen to Government/G2G-Government to Government
Transaction:
Who may avail: For request for Legal Assistance-Farmer beneficiaries and other farm
workers
For Queries regarding Agrarian Reform Matters -Anyone
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Not Applicable Not Applicable

AGENCY FEES TO PROCESSIN PERSON

CLIENT STEPS
ACTIONS BE PAID G TIME RESPONSIBLE
1. File/submit the 1. Receive None 5-minutes Administrative
written queries and record Staff/Receiving Clerk
or request for the letter
legal request
assistance and
forwards to
the Chief of
Staff
2. Review, None 30-minutes Chief of Staff
evaluate
and assign
the letter
request/qu
eries to
Technical
Staff
3. Conduct None 1-day Technical Staff
research
and

69
 prepare the
letter reply
4. Review the None 15-minutes Chief of Staff
draft letter
5. Finalize None 15-minutes Assistant Secretary for
and Legal Affairs
forward the
letter reply
to the
Assistant
Secretary
for
Considerati
on/signatur
e
6. Release none 15-minutes Administrative Staff
the
letter/reply
(with
customer
feedback
survey form

TOTAL: 6 steps DURATION:

2 days and
20 minutes
END OF PROCESS

70
5. Provision of Position on Policy Concerns
To draft position paper on agrarian-related policy issues, needs and concerns that may
require legislative measures.

Office or Division: Policy and Research Service

Classification: Highly Technical
Type of Transaction: G2G – Government to Government
Who may avail: DAR offices; Congress
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Request for position paper on specific  Direct source of policy issue
policy issue  Sector head
 Other DAR units
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
Submission of request Log the None 10 mins Receiving clerk
for position paper on request in the
policy issue or draft ODTS
policy
Initial review of 10 mins Director of PRS
the request
and attached
document for
routing
Research/inqui 5 days Director of PRS/
re with Concerned Staff
concerned
sector/conduct
meeting with
concerned
offices
Preparation of 5 days Director of PRS/
position paper Concerned Staff
Review and 3 mins Director of PRS
signing of the
position paper
Log position 6 mins Receiving clerk
paper in ODTS
Forward for 10 mins Admin Staff
mailing to

71
 Records
Division/
Submit to DAR
office
concerned
Receipt of position
paper

TOTAL 10days 39mins

72
6. Provision to access DAR completed research studies and other
available research materials at the Research Division
This procedure covers from receipt of letter request to the release of issuance of the
request and; provides efficient public research assistance to walk-in clients/visitors.

Office or Division: Policy and Research Service-Research Division

Classification: Simple
Type of G2C, G2G
Transaction:
Who may avail: All
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Government issued Identification Doc GSIS, SSS, PSA, BIR, Post Office, DFA,
Pag-Ibig Fund

FEES
PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS TO BE
TIME RESPONSIBLE
PAID
1. Inquires the 1. Attends/assists to None 5 min Research Staff
availability of DAR the concerned of the
completed researcher/client
research studies
and other research
materials needed
2. Requests 1. Evaluates and None 2 min Research Staff
permission to access approves on the
the request
copy of DAR
completed research
studies and other
research materials

3. Requests for 1. Approves and issues None 5 min Research Staff

permission to the request after the
borrow the copy/ies researcher/ client
of DAR completed signs in the logbook
research studies and for the proof of
other research issuance

73
materials for
photocopying

4. Returns the 1. Accepts and None 2 min Research Staff

copy/ies of DAR administers client
completed research satisfaction form
studies borrowed
5. Submits 1. Records feedback in None 2 min Research Staff
accomplished client the Clientele Feedback
satisfaction form to Report Template
the Research
TOTAL 12 min

74
7. Policy Formulation, Review and Policy Evaluation
To formulate, review and evaluate policy guidelines, implementing rules and regulations
and other issuances to facilitate delivery of program outputs.

Office or Division: Policy and Research Service

Classification: Highly Technical
Type of Transaction: G2G – Government to Government, G2C
Who may avail: DAR offices, CARP stakeholders
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter/memo specifying policy issue, needs,  Direct source of policy issue
concerns  Sector head
 Other DAR units
AGENCY FEES TO PROCESSIN PERSON
CLIENT STEPS
ACTIONS BE PAID G TIME RESPONSIBLE
Submission of policy Draft/review initial None 5 days Assigned staff
issue, needs and draft policy
concerns guidelines/IRR
Solicit comments/ 5 days Assigned staff
suggestions on the
formulated initial
draft policy
Review and revise 3days Assigned staff
initial draft policy
guidelines/IRR/iss
uance based on
consolidated
comments/suggest
ions from
concerned
sectors/units/office
s of DAR/CSOs/
NGOs/POs/stakeh
olders, if
necessary
Submit to PRFC- 1 day Assigned staff /
TWG/PRFC for PRS Director
discussion

75
Conduct PRFC 3 days Assigned staff/PRS
TWG/PRFC Director/PRFC
meeting or TWG/PRFC
workshop
Revise guidelines 1 day Assigned staff
based on PRFC
TWG/PRFC
agreements
Approval/issuance 3 days DAR Secretary/
and publication of Records Division
guidelines/IRR
TOTAL 21 days

76
8. CONDUCT OF LEGAL COUNSELLING
This service is free and is provided by the DAR Central Office (DARCO) through
Agrarian Reform Beneficiaries Legal Assistance Division (ARBLAD) of the Bureau
of Agrarian Legal Assistance (BALA). It serves the needs of the farmers, actual tillers,
Agrarian Reform Beneficiaries (ARBs), and the general public who seek legal advice
involving problems, concerns, or issues that are related to the implementation of the
agrarian program or any agrarian laws in the country, such as but not limited to the
following, viz: tenurial status/arrangement, payment of just or disturbance compensation,
ejectment, maintenance of peaceful possession, execution of agricultural leasehold
contracts (ALCs), protest against CARP coverage, classification, identification,
disqualification, inclusion, exclusion, and/or installation of farmer-beneficiaries,
cancellation of any agrarian reform titles, retention, redemption, and pre-emption rights;
also including matters relating to land use conversion, illegal, premature, and
unauthorized conversion, exclusion and exemption from CARP coverage.

Counselling on the criminal consequences as a result of the penal sanctions imposed by

agrarian laws is also included.

Office or Division: Agrarian Reform Beneficiaries Legal Assistance Division

(ARBLAD), Bureau of Agrarian Legal Assistance (BALA), DAR
Central Office (DARCO)
Classification: Simple
Type of Transaction:
Government to Government/Business/Client
Who may avail: ARBs, Tenants, Farmers, Walk-in Clients, General Public
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
None Not applicable

FEES
PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS TO BE
TIME RESPONSIBLE
PAID
1. Sign the logbook
None 1 minute Admin Staff
2. Seeks for legal 2.2 Gathers and
advice analyzes the
facts to ascertain Officer of the Day
the issue/s or (OD) based on
the OD Schedule;
concern/s
and/or
involved. None 30 minutes

77
 SARPO/ARPO II
If client brings
with him/her
documents,
analyzes the
documents and
ascertain the
issue/s or
concerns
involved.

1.1 If issue/s or
concerns raised
are agrarian in
nature, render
Officer of the Day
the appropriate
(OD) based on
advice based on the OD Schedule;
existing agrarian
laws and 30 minutes and/or
jurisprudence
SARPO/ARPO II
Otherwise, refer
to the
appropriate
person/division/a
gency
2. Answers the 5 minutes
Customer
Satisfaction Form
TOTAL None 66 minutes

78
9. Collating/Consolidating/Finalizing DAR’s Position Paper on
Proposed CARP-Related Legislative Measures and other Agrarian-
Related Documents

The Collated/Consolidated DAR’s Position Paper on Proposed CARP-Related

Legislative Measures is forwarded to the Office of the Secretary or to the Office of
Undersecretary of Legal Affairs for review/signature and submitted to the House of
Representatives (HOR)/Senate/Office of the President (OP).

Office or Division: External Affairs and Relations Service (EARS)

Classification: Simple
Type of G2G – Government to Government
Transaction:
Who may avail: HOR/Senate/OP
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
None None
FEES TO PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS
BE PAID TIME RESPONSIBLE
3. Endorsement/ 20. Receives and None 5 mins Administrative Support
Referral of letter- records the Staff II/ III
request for documents in the
comment/positio logbook
n paper 21. Reviews the None 15 mins Technical Support
documents Staff IV
22. Assigns the None 5 mins Director
documents to a
technical staff for
drafting of
endorsement/
referral letter to the
office concerned
23. Drafts the None 20 mins Technical Support
endorsement/ Staff I/ III/DLLS
referral letter
24. Reviews/approves/ None 10 mins Director
signs the
endorsement/
referral letter

79
25. Forwards the None 20 mins Administrative Support
endorsement/ Staff II/ III
referral letter
together with the
documents to the
office concerned
26. Receives and None 5 mins Administrative Support
records in the Staff II/ III
logbook the draft
comment/ position
paper submitted by
the requested
office/s
27. Reviews/verifies the None 10 mins Technical Support
received documents Staff IV
for its appropriate
action
28. Collates/ None 1 day Technical Support
consolidates and Staff I/ III/DLLS
finalizes comments/
position paper
29. Reviews the None 30 mins Director
comments/position
paper
30. Forwards the None 20 mins Administrative Support
documents for the Staff II/ III
signature of the
Secretary/
Undersecretary,
Legal Affairs Office
31. Receives and None 5 mins Administrative Support
records in the Staff II/ III
logbook the
approved/signed
comment/ position
paper from
OSEC/ULAO
32. Submits None 1 day Technical Support
comment/position Staff IV/ II /I/
paper to HOR/ Administrative Support
Senate/OP Staff II
2 days, 2 hrs.,
25 mins.

80
10. Legal assistance to AR stakeholders – ARBs, NGOs/POs, and
Landowners
This service assists walk-in clients-AR stakeholders particularly agrarian reform
beneficiaries, non-government organizations, people’s organizations, and landowners
requesting for legal assistance and advice regarding their problems, issues and concerns
on agrarian related matters. This service also assist walk-in clients who have complaints
on their pending agrarian cases delayed for resolution by tracking the whereabouts and
status of their pending agrarian cases.

Office or Office of the Undersecretary for Legal Affairs

Division:
Classification: Simple
Type of G2C
Transaction:
Who may avail: AR stakeholders - FBs, NGOs/POs, Land Owners
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Not applicable Not applicable
FEES TO PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS
BE PAID TIME RESPONSIBLE

File, report or 1. Receive and None 15-minutes Administrative

submit their record the Staff/Receiving
written queries written request Clerk
or request for and forwards to
legal assistance the Chief of
Staff/ Senior
Executive
Assistant
2. Review and None 15-minutes Chief of Staff/
evaluate the Senior Executive
request, and Assistant
assign a legal
officer or lawyer
consultant to talk
and assist the
client
3. Interview the None 1 hour to 2 Technical
client to hours Support Staff/
determine the Legal Officer,

81
 legal issues and Lawyer
concerns and Consultant
provide the
necessary legal
advice.
4. If needed, the None 15-minutes Administrative
Client will be Staff
referred/
indorsed to an
appropriate
office of the
Department for
further action
and assistance.
TOTAL: 4 steps DURATION:
2 hours and
45 minutes

82
11. Request for inclusion in the DAR Scholarship Program for ARB
Dependents
This procedure covers the availment of financial support for qualified dependents of
ARBs from the poorest municipalities in the identified priority provinces.

Office or Division: Learning and Development Division

Classification: Highly Technical
Type of Government to Citizen/Government to Government
Transaction:
Who may avail: Qualified Dependents of ARBs in the following order of priority:
1st – son/daughter
2nd – grandchildren
3rd – nephew or niece
4th – applicants related to their guardian

Qualified Dependents who are incoming 1st year college taking up

4-year agri-related courses from the selected State
Universities/Colleges
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Certification from the DARRO/DARPO DAR Regional Office/Provincial Office
that the applicant is a qualified
dependent of an ARB
2. DSP-DARBs Application Form DAR Provincial Office
3. Authenticated Copy/Certified machine Philippine Statistics Authority
copy of the Birth Certificate of the
applicant
4. Health certificate issued by a Government Hospital/Medical Center
government hospital or physician
5. Barangay Clearance LGU-Barangay Office
6. Certified photocopy of Form 137 (High School Registrar’s Office
School Report card)
7. Statement of commitment and support Signed letter of support and commitment by
by the parents/guardian of the applicant parents/guardian
8. Certification of Good Moral character School Registrar’s Office
issued by the High School Principal or
Religious Leader in the Community
9. Certified True copy of Income Tax Bureau of Internal Revenue
Return (ITR) of applicant’s parents

83
10. Certificate of Rating from State State Universities/Colleges (SUC)
Universities/Colleges (SUC) for passing Registrar’s Office
the entrance examination
11. Certificate of enrollment State Universities/Colleges (SUC)
Registrar’s Office
FEES
AGENCY PROCESSING PERSON
CLIENT STEPS TO BE
ACTIONS TIME RESPONSIBLE
PAID
1. Inquires the DAR Provides necessary None 1 hour Regional/
Scholarship information and Provincial
Program to the documentary Scholarship Point
Regional/ requirements about Person
Provincial Office the DSP-DARBs
2. Applicants’
secure the
documentary
requirement
3. Submits Endorses/forwards None 1 day Provincial
application and to NSC Secretariat Scholarship Point
the documentary all applications and Person
requirements to documents
DAR Provincial
Offices
Reviews None 1 day ARPO I/ARPO II
completeness of LDD-ARCDS
documents
submitted
Prepares checklist None 1 day ARPO I/ARPO II
/comparative LDD-ARCDS
qualification chart of
applicants to
include criteria and
order of priority to
facilitate evaluation
process
Sends notice of None .5 day ARPO I/ARPO II
deliberation LDD-ARCDS
meeting to NSC
members

84
Conducts None .5 day ARPO I/ARPO II
deliberation process LDD-ARCDS,
of the most qualified National
nominees, for Scholarship
Committee (NSC)
urgent NSC
decision, the
secretariat routes
the agenda to
committee
members

Prepares None 1 day ARPO I/ARPO II

deliberation LDD-ARCDS
agreements for
approval of NSC

Communicates the None 1 day ARPO I/ARPO II

deliberation results LDD-ARCDS
to respective DAR
Regional/Provincial
Offices, SUCs &
qualified scholars, &
non-qualified
applicants

Prepares DAR-SUC None 1 day ARPO I/ARPO II

Memorandum of LDD-ARCDS
Agreement (MOA)
and contract of
scholars for signing
during the conduct
of Orientation of
DSP-DARBs

Endorses the None 1 day . Dir. ARCDS,

signed MOAs and Usec.
contracts by the FMA,OSEC
SUCs and scholars
for approval &
signature of the
Secretary

85
Facilitates None 1 hr. ARPO I/ARPO II
notarization of LDD-ARCDS
MOAs and
contracts

TOTAL 8 days, &

2 hrs. .

86
12. Payment of Salary
Documentary requirements and step by step processes for the payment of first and last
salary for actual services rendered by Central Office personnel with original, coterminous,
transfer and reemployment appointment, as well as those officials appointed by the
President.

Office or Personnel Division

Division:
Classification: Simple
Type of G2G
Transaction:
Who may avail: Central Office Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
A. FIRST SALARY
1. Certified copy of duly approved
appointment by appointing authority
2. Certified copy of certificate of
assumption to duty
3. Certified copy of oath of office
4. Statement of Assets, Liabilities and www.csc.gov.ph / Personnel Division
Networth (SALN) as of date of
assumption to duty
5. Duly signed finger scan report/daily Personnel Division
time record
6. Tax Identification Number BIR Office
7. Phil-health Identification Number Phil-health Office
8. Pag-IBIG Member’s Identification Pag-IBIG Office
Number
9. LBP Payroll Account Number LBP with Endorsement from the Personnel
10. Special Order (SO), Travel Order Division
(TO), Official Business Records Division or through Office 365
(OB)/Permission Slip with Account for SOs, Personnel Division for
Certificate of Appearance (CA) TOs and OBs and CAs from visited
office/agency
Additional Requirements for
transferees and re-employment

11. GSIS Business Partner (BP)

Number Former office

87
 12. Copy of authority to transfer Former office
13. Certificate of last salary received Former office
from former office certified by the
Chief Accountant and approved by
the COA Resident Auditor
14. Approved office clearance Former office
15. Updated Service Record Former office
16. Certificate of available leave credits Former office
17. BIR W2 or Income Tax Return (ITR) Former office
18. Certificate of Service Vehicle – for Administrative Division
3rd level officials of Regional and
Provincial Offices

B. LAST SALARY
1. Duly signed finger scan report/daily Personnel Division
time record
2. Approved office clearance Personnel Division
3. Special Order (SO), Travel Order Records Division or through Office 365
(TO), Official Business Account for SOs, Personnel Division for
(OB)/Permission Slip with TOs and OBs and CAs from visited
Certificate of Appearance (CA) office/agency

FEES PERSON
PROCESSING
CLIENT STEPS AGENCY ACTIONS TO BE RESPONSIBL
TIME
PAID E
A. FIRST
SALARY
1. Secure 1. Issue checklist of None 5 minutes Administrative
checklist of requirements Staff
requirements 2. Receives
2. Submit to documents, 20 minutes
Administrative
Personnel encodes to ODTS
Staff
Division the and forwards to the
complete Payroll Officer
requirements 3. Evaluates
submitted
documents as to 90 minutes
completeness and Administrative
correctness of Officer IV
entries or

88
 information and
encodes personnel
information in the
payroll system
database
4. Prepares
Disbursement
Voucher (DV) and
Obligation Request
(OBR) and affix
initials
5. Forwards DV & 20 minutes Administrative
OBR together with Officer IV
the complete
documents to the
CAO for final
evaluation and
initials Administrative
6. Update status of 10 minutes Officer IV
claim document in
the ODTS and
forward to the
Office of the Chief
Director for 30 minutes Administrative
Administrative Officer
Service
Administrative
20 minutes
Staff
END OF TRANSACTION
TOTAL 3 hours & 15
minutes
B. LAST
SALARY
1. Submit letter 1. Issue Copy of None 5 minutes Administrative
of intent Office Clearance Staff
(retirement, 2. Receives 20 minutes Administrative
resignation, documents, Staff
transfer) encodes to ODTS
3. Secure copy and forwards to the
of office Payroll Officer
clearance for 3. Evaluates 60 minutes Administrative
submitted Officer IV

89
 signature documents as to
and approval completeness and
4. Secure copy correctness of
of the finger entries or
scan information and
report/daily updates the payroll
time record system database
5. Submit to 4. Prepares
Personnel Disbursement 20 minutes Administrative
Division the Voucher (DV) and Officer IV
complete Obligation Request
requirements (OBR) and affix
initials
5. Forwards DV &
OBR together with
Administrative
the complete 10 minutes
Officer IV
documents to the
CAO for final 30 minutes Chief
evaluation and Administrative
initials Officer
6. Update status of
claim document in 20 minutes Administrative
the ODTS and Staff
forward to the
Office of the
Director for
Administrative
Service
END OF TRANSACTION
TOTAL 2 hours & 45
minutes

90
13. Issuance of Personnel Records
Processes to be observed in the request and issuance of personnel records (Service
Record, Certifications and available Leave Balances).
The Personnel Division is the repository of personnel records and must be readily
available anytime, provided there is a valid request and is not classified as confidential.

Office or Division: Personnel Division

Classification: Simple
Type of G2G
Transaction:
Who may avail: Central Office Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
19. Request form Personnel Division

FEES TO PROCESSING PERSON

CLIENT STEPS AGENCY ACTIONS
BE PAID TIME RESPONSIBLE
6. Secure copy 7. Issue request None 2 minutes Administrative
of the request form Staff
form 8. Receives 2 minutes Administrative
7. Properly fill up properly filled up Staff
and submit request form
request form 9. Evaluates 5 minutes Administrative
8. Receives copy request and Staff
of the forward to
requested concern section
record 10. Verifies
employee 10 minutes Administrative
records and Assistant III or
prepares Administrative
requested Office II/III/IV
document
Chief
11. Reviews and 5 minutes
Administrative
sign by Officer
authorized officer
12. Releases 5 minutes Administrative
approved record Assistant III
to the concern
personnel and

91
 records in the
logbook

END OF TRANSACTION
TOTAL 29 minutes

92
17. Administration of Leave
Prescribed documentary requirements and step by step processes in the application and
approval/disapproval of leave of absence of officials and employees at the Central Office.
However, where the application for leave of absence, including terminal leave, is not
acted upon by the head of agency or his duly authorized representative within five working
days after receipt thereof, the application for leave of absence shall be deemed approved.

Office or Division: Personnel Division

Classification: Simple
Type of G2G
Transaction:
Who may avail: Central Office Personnel
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
20. Application for leave of absence Personnel Division
21. Medical Certificate for application
for sick leave of absence in excess Attending Physician
of five successive days
22. Approved office clearance for Personnel Division
application for leave of absence of
one month or more but not to
exceed one year

FEES
AGENCY PROCESSING PERSON
CLIENT STEPS TO BE
ACTIONS TIME RESPONSIBLE
PAID
9. Secure copy of 13. Issue None 5 minutes Administrative
application for application for Staff
leave of absence leave of
and office absence and
clearance (for 1 office
month or more but clearance
not to exceed one 14. Issue slip as to 5 minutes Administrative
year) available leave Staff
10. Inquire available credit balances
leave balances 15. Receives and 10 minutes
(optional) encode in the Administrative
11. Properly fill up and ODTS and Staff
submit application forwards to the

93
 for leave of Administrative
absence duly Staff/Officer
recommended 16. Evaluates 5 minutes Administrative
and signed by the application for Assistant III
immediate leave of
supervisor with absence as to
the required completeness
supporting of information Administrative
documents 17. Fill out 5 minutes Assistant III
12. Secure copy of available leave
the approved balances in the
application for application for
leave or check leave form and
status in the indicate
ODTS whether with or
without pay
and affix initial
18. Records the 10 minutes Administrative
type of leave of Assistant III
absence and
the number of
days applied
for in the leave
card index
/Automated
leave carding
system
Chief
19. Evaluates and 5 minutes Administrative
signs in the Officer
certificate of
available leave
balances
portion of the
application
form.
20. Records in the 10 minutes Administrative
ODTS and Staff
forwards the
application for
leave absence
to the Office of

94
 the Director for
Administrative
Service/Usec-
FMA for initial
or approval
/disapproval
21. Provide copy
to the 3 minutes Administrative
personnel Staff
concern the
approved
/disapproved
application for
leave of
absence
22. File approved
application for
leave of 5 minutes Administrative
absence in the Staff
202 file of the
concerned
personnel
END OF TRANSACTION
TOTAL 1 hour & 3
minutes

95
15. Payment of Terminal Leave Benefit
Prescribed documentary requirements and step by step processes in the application and
approval of terminal leave benefits of officials and employees of DAR.
This is the payment for the money value of the total accumulated leave credits of an
employee based on the highest salary rate received prior to, or upon retirement date or
voluntary resignation.
Request for payment of terminal leave benefits must be brought within ten years from the
time the right of action accrues upon an obligation created by law.

Office or Division: Personnel Division

Classification: Complex
Type of G2G
Transaction:
Who may avail: All DAR officials and employees
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
23. Approved application for leave Personnel Division
24. Statement of Leave of Absence Personnel Division
25. Certified copy of leave cards Personnel Division
26. Certified copy of appointment Personnel Division
27. Certified copy of NOSA or NOSI Personnel Division
28. Complete service record Personnel Division
29. Statement of Assets, Liabilities & Personnel Division/www.csc.gov.ph
Networth (SALN) as of date of
retirement /separation
30. Office clearance/s Personnel Division
31. LBP Bank Account

Additional requirements in case of

death of claimant

a. If Married

32. Death Certificate of the employee Philippine Statistics Office

33. Marriage Certificate Philippine Statistics Office
34. Birth Certificates of all surviving Philippine Statistics Office
legal heirs
Personnel Division/Law Office

96
 35. Notarized Affidavit of Next of Kin
of the spouse with corroboration
of two disinterested persons Personnel Division/Law Office
36. Notarized Waiver of rights of
children 18 years old and above

b. If Single Philippine Statistics Office

37. Marriage Certificate of parents Personnel Division/Law Office
38. Affidavit of Next of Kin of parents
with corroboration of two
disinterested persons
39. If both parents are dead – Personnel Division/Law Office
a. Affidavit of Next of Kin of the
siblings Philippine Statistics Office
b. Birth Certificate of all siblings Personnel Division/Law Office
c. Waiver of Rights of other
siblings

AGENCY FEES TO PROCESSING PERSON

CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
A. CENTRAL OFFICE
13. Secure copy 23. Issue None 5 minutes Administrative
of forms for application for Staff
application for leave of
leave, SALN absence, office
and office clearance and
clearance SALN
14. Properly fill up 24. Receives 10 minutes Administrative
all forms and terminal leave Staff
submit the documents,
approved encode in the
application for ODTS and
leave and forwards to the
office Administrative
clearance and Staff/Officer
the attested 25. Facilitates 2 days Administrative
Staff and
copy of SALN signing
Administrative
/approval of the Assistant III
Central office
clearance to

97
 authorized
signatories
26. Evaluates
application for Technical Staff
and
terminal leave 5 minutes
Administrative
and SALN, Aide VI
27. Secure certified Technical Staff
copies of
approved 30 minutes
appointment,
NOSA/NOSI
from the
retirees 201 file
28. Generates
updated service
Administrative
record (SR),
Aide VI and
leave cards 1 hour Administrative
(LCs) and Assistant III
statement of
leave of
absence
(SOLA)
29. Fills up
application for
terminal leave Administrative
based on the 10 minutes Assistant III
total
accumulated
leave credits of
the retiree for
signature
together with
the generated
SR, LCs, SOLA
30. Records in the
ODTS and
forward the
Administrative
application for
Staff
terminal leave 10 minutes
to the Office of
the Director for

98
 Administrative
Service and
USEC-
FMA/OSEC for
initial and
approval
31. Upon approval,
prepares
disbursement
voucher (DV)
and obligation Technical Staff
request (OBR) 1 hour
and attached all
supporting
documents
32. Reviews
thoroughly
application for
terminal leave Administrative
claim together Officer IV
with all the 2 hours
supporting
documents as
to
completeness
and
correctness
and affix initials
in the DV &
OBR
33. Reviews
terminal leave
claim and affix
initials in the
DV & OBR Chief
34. Updates the 30 minutes Administrative
ODTS and Officer
forwards the
application for
terminal leave Administrative
claim to the 10 minutes Staff

99
 Office of the
Director for
Administrative
Service for
signature
35. Files duplicate
copies of the
terminal leave
documents in
the employee’s Administrative
201 10 minutes Staff

END OF TRANSACTION
TOTAL 2 days &
6 hours
B. FIELD OFFICE
1. Receives 10 minutes Administrative
terminal leave Staff
documents,
encode in the
ODTS and
forwards to the
Administrative
Staff/Officer
2. Prepared 2 days Administrative
central office Staff /
clearance & Administrative
facilitates Aide VI
signing
/approval to
authorized
signatories
3. Evaluates 4 hours
application for Technical Staff
terminal leave
and its
supporting

100
 documents as
to
completeness
and
correctness
Technical Staff /
4. Coordinates to 1 hour Administrative
concern AOs Aide VI
any
discrepancies
or lacking
requirements
observed if
there are any 3 days Regional/Provinci
and awaits al Officer
compliance
Technical Staff
5. Prepares 10 minutes
disbursement
voucher (DV)
and obligation
request (OBR)
6. Reviews 2 hours Administrative
thoroughly Officer IV
application for
terminal leave
claim together
with all the
supporting
documents as
to
completeness
and
correctness
and affix initials
in the DV &
OBR Chief
7. Review DV and 30 minutes Administrative
OBR and affix Officer
initials
Administrative
8. Updates the 10 minutes Staff
ODTS and
forwards the

101
 application for
terminal leave
claim to the
Office of the
Director for
Administrative
Service for
signature Administrative
9. Files duplicate 10 minutes Staff
copy of terminal
leave
documents in
the employee’s
201
END OF TRANSACTION
TOTAL 2 days
7 hours & 10 minutes if w/o
inconsistencies / lacking
requirements

6 days & 10 minutes if with

inconsistencies / lacking
requirements

102
16. Issuance of Certificate of Remittances and Premiums
(GSIS, HDMF, BIR, PHILHEALTH)
Certification on the remittances/premiums made by the employee for whatever purpose
it may serve.

Office or ACCOUNTING DIVISION

Division:
Classification: Simple
Type of G2G
Transaction:
Who may avail: All Officials and Employees
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Filled-Out Request Form/Logged Accounting Section
Request

FEES TO PROCESSING PERSON

CLIENT STEPS AGENCY ACTIONS
BE PAID TIME RESPONSIBLE
Fills out Request Receives Request None 2 minutes Administrative Aide
Form or Logs Form VI
Request in
Logbook
Prepares/ Generates None 5 minutes Administrative Aide
from Payroll Index VI
Sub-System (PISS)
the requested
Certificate of
remittances/premium
s and forwards to the
Chief Accountant.
Signs/Approves the None 2 minutes Accountant V
Certificate and
forward to the
Administrative Aide
IV the signed
certificate
Records the None 2 minutes Administrative Aide
certificate in the IV

103
 logbook for
releasing/outgoing
Receives signed Releases the signed None 1 minute Administrative Aide
certificate certificate to the IV
requesting party
TOTAL 12 minutes

104
17. Request for Internet Access

This procedure covers from receipt of the online application form to configuration of
equipment.

Office or IT Support Division-MISS

Division:
Classification: Simple
Type of G2G
Transaction:
Who may avail: All DARCO Employees
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Fully Accomplished Online IT Support Division, can be accessed online
Application Form through bit.ly/DARRqstInternet

FEES TO PROCESSING PERSON

CLIENT STEPS AGENCY ACTIONS
BE PAID TIME RESPONSIBLE
1. Fill-up 1. Completely fills-up None 5 minutes Client
Online the online
Application application form.
Form 2. Service Desk None 5 minutes Service Desk
Level 1 personnel Level 1
Check/Validate
Request/Profile of
applicant
3. Service Desk None 30 minutes Service Desk
Level 1 conducts Level 1
readiness
Assessment

4. Service Desk None 5 minutes Service Desk

Level 1 prepares Level 1
and endorses to
Service Desk
Level 2
5. Service Desk None 60 minutes Service Desk
Level 2 conducts Level 2
configuration
procedures

105
2. Fill-up 1. Fill-up the None 5 minutes Client
Feedback feedback form
Form and sign the Job
Order Form
End of None 1hr. 50 mins
Transaction

106
18. Issuance of Certificate of No Pending Case
The Certificate of No Pending Administrative Case is issued to requesting DAR
employees who are not issued any Formal Charge, for whatever legal purpose it may
serve.

Office or Legal Service

Division:
Classification: Simple
Type of G2G-Government to Government employees
Transaction:
Who may DAR employees
avail:
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
None

FEES
CLIENT PROCESSING PERSON
AGENCY ACTIONS TO BE
STEPS TIME RESPONSIBLE
PAID
1. Fill up 1. Receive Request None 10 Mins Officer of the Day
Request Form Form. (OD)
2. Verify from data base 1 hour Administrative
and confirm from folders Staff (AS)
the existence of Formal
Charge.
3.Prepare, initial and 15 mins AS
assign number to the
Certificate
4. Sign the Certificate 15 mins Chief
5. Release Certificate to 10 mins AS
the requesting party.
TOTAL 1 hour & 50
minutes

107
19. Request for inclusion in the availment of foreign/local scholarship
(Scholarship (Foreign/Local)

This procedure covers the dissemination of information regarding available scholarship

opportunities, requirements and instructions on how DAR Personnel can avail the
foreign/local scholarship.

Office or Learning and Development Division (LDD)

Division:
Classification: Highly Technical
Type of Government to Government
Transaction:
Who may avail: All Permanent Employees
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Recommendation letter from the head of (Usec/Asec/Bureau or Service
office taking into consideration the Director/Regional Director/PARPO II)
following;
- Relevance and usefulness of the
course to the competency
requirement of the applicant and to
the needs of the office/unit
- Availability of funds
- Delivery of the office services shall
not be disrupted by the applicant’s
availment of scholarship
2. Personal Data Sheet (PDS) / CSC Personnel Division/ Personnel Officer (STOD)
Form 212 (Revised 2017)
3. Service Record
4. Photo copy of TOR
(Baccalaureate/Graduate)
5. Photo copy of Diploma
(Baccalaureate/Graduate)
6. Statement of actual duties and Immediate Supervisor
responsibilities duly certified by the
immediate supervisor;
7. Performance Rating for the last two Personnel Officer/ STOD
rating period

108
 8. Certification of no pending Legal Service/Legal Division
Administrative/Criminal Case issued by
the legal service or its field counterpart; ARCDS/Usec FMA
9. Certification of no pending nomination
to any scholarship (foreign/local); ARCDS/Usec FMA
10. Certification of no obligation from
previous training programs attended; Applicant
11. Certification of non-withdrawal signed
by the applicant and attested by head Spouse of the Applicant
of office Grantees/ OSEC
12. Consent of spouse, if married Donor Institution
13. Service Obligation Contract
14. Invitations from donor institutions
FEES TO PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS
BE PAID TIME RESPONSIBLE
1. Submits 1. Records receipt of None 5 mins. ARPO I/ARPO II,
application forwarded documents LDD- ARCDS
together with of applicant/s
the complete 1.1 Reviews None 1 day ARPO I/ARPO II,
documentary completeness of LDD- ARCDS
requirements documents submitted
using the DAR
Scholarship Form 1 (DAR
QF-018 Checklist of
Documents) and DAR
Scholarship Form 5
Checklist of post
training/other
requirements of grantees
1.2 Informs applicants on None 1 day ARPO I/ARPO II,
the lacking documents LDD- ARCDS
submitted, if any
2. Submits the 2.Prepares Comparative None 1day ARPO I/ARPO II,
lacking Qualification Chart of pre- LDD- ARCDS
documents screened applicants(DAR
Scholarship Form 2
Comparative Qualification
Chart) – includes remarks

109
to facilitate NSC’s
decision
2.1Prepares presentation None 1 day ARPO I/ARPO II,
materials for deliberation LDD- ARCDS
2.2Sends Notice of None 1day ARPO I/ARPO II,
Meeting to National LDD- ARCDS
Scholarship Committee
members (DAR
Scholarship Form 3-
Notice of NSC Meeting)
with attached CAF
2.3Conducts None 1hour per National
deliberation/selection of scholarship Scholarship
program Committee, ARPO
the most qualified I/ARPO II, LDD-
applicants; ARCDS
In any case, if any item
needs the Committee’s
urgent decision, the NS
Secretariat sends notice
of meeting to conduct
special deliberation/
selection of the most
qualified
2.4Prepares deliberation None 1 day ARPO I/ARPO II,
Agreements for approval LDD- ARCDS
of NSC

2.5Prepares None 1 day ARPO I/ARPO II,

communications/ feed- LDD- ARCDS,
Dir. ARCDS
back to applicants
(nominees/
recommendees and
those who are not
nominated/
recommended

110
  DAR Scholarship
Template No. 1a
(Feedback Letter of
Nominated
Applicant) or based
on format given by
donor institution
 DAR Scholarship
Template No1.b
(Feedback Letter of
Not Nominated
applicant)
 DAR Scholarship
Template 2-
Nomination Letter
2.6Prepares and None 1day ARPO I/ARPO II,
transmits nomination LDD- ARCDS,
Dir. ARCDS/
letter to TESDA and Usec.FMA
other donor institutions
2.7Receives acceptance ARPO I/ARPO II,
of recommended nominee LDD- ARCDS
from TESDA and other
donor institutions
2.8Informs nominee of 1day ARPO I/ARPO II,
acceptance and LDD- ARCDS
instructions to submit the
required documents
3. Submits
required
documents to
donor institution

111
4.Submits 4.Records receipt of None 1day ARPO I/ARPO II,
signed service submitted documents LDD- ARCDS
obligation
contract
For the accepted
DAR
Scholarship nominees/approved
Template No. application:
3.a (Scholarship
Service Prepares documents and ARPO I/ARPO II,
Obligation submits to OSEC and LDD- ARCDS,
Contract for Usec FMA for approval OSEC, USEC FMA
Foreign)

DAR a. For foreign: Travel

Scholarship Authority, SO and
Template No. Service Contract
3.b Obligation
(Scholarship b. For Local : Special
Service Order and Contract
Obligation
Contract for
Local

5. Facilitates
notarization of
service
obligation
contract
5.Approves the Travel 1 day OSEC
authority, SO and Service
Obligation Contract
6.Applies visas 6.Provides the foreign None 1 hour ARPO I/ARPO II,
and secures grantees checklist of DFA, LDD- ARCDS
international Embassy and Bureau of
certification on
Quarantine required
vaccination
documents
TOTAL None 11 days, 2
hrs. and 5
mins.

112
20. Provision of Office Inventory Items and Equipment

This process is for the issuance of inventory items and equipment available on stock for
official use of DARCO Operating Units.

Office or General Services Division

Division:
Classification: Simple
Type of G2G - Government to Government
Transaction:
Who may avail: Various offices within DARCO
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Requisition and Issue Slip (RIS) ( 3
copies, original)
Inventory Custodian Slip ( 3 copies GSD Supply Unit
original)
FEES
CLIENT PROCESSING PERSON
AGENCY ACTIONS TO BE
STEPS TIME RESPONSIBLE
PAID
1. Submits 1.1 Receives and
duly filled up checks the avail-ability End User /Requesting
of the inventory items
None 5 minutes
RIS Form. Unit
listed in the RIS.
1.2 Checks the
column “Yes” if the
Administrative
stocks are available None 2 minutes Assistant -GSD
and “No”, if the stocks
are not available
1.3 Prepares ICS for
semi expendable
Administrative Aide VI
inventory items and None 5 minutes -GSD
equipment
(3 original copies)
1.4. Signs the
Chief Admin Officer-
approved column of None 1 minute
GSD
the RIS form
1.5 Prepares/packs
the requested None 15 minutes Admin Aide VI GSD
inventory items
2. Accepts Issues inventory
supplies, items and None 5 minutes
materials and equipment.

113
equipment and
signs
documents
TOTAL: 33 minutes

114
22. Request for Repair and Maintenance of Property, Plant and
Equipment (PPE)
This process applies to all requests for civil works like masonry, plumbing, electrical,
carpentry including repair of motor vehicles, furniture and fixtures, and other equipment
within the Department.

Office or General Services Division

Division:
Classification Highly Technical
:
Type of G2G - Government to Government
Transaction:
Who may Central Office Employees
avail:
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Request Letter
Program of Works
Design and Layout
Project Proposal
Bill of Materials
Pre and Post Repair Inspection
RRDPS – Request for Replacement
General Services Division
of Defective Parts and Services
RSPS – Request for Spare Parts and
Services
RMIS – Request for Materials and
Infrastructure Services
Purchase Request

FEES
CLIENT PROCESSING PERSON
AGENCY ACTIONS TO BE
STEPS TIME RESPONSIBLE
PAID
1. Report the Receives and
defective records the
3 minutes
PPEs and report/request and None
other civil forwards to the Admin Assistant-
works request concern personnel, GSD
for checking and
verification

115
Checks/assess the
nature of
defects/request and
prepares the
following
1. Program of
Works,
design and
lay out for
civil works
2. Project
Proposal for
the new
repair Administrative
Officer III ,
request None 3 days
Engr. II and
3. RRDPS – Admin Aide VI- GSD
request for
Replacement
of Defective
Parts and
Services
4. RSPS –
Request for
Spare Parts
and Services
5. RMIS –
Request for
Materials and
Infrastructure
Services
Prepares Request Administrative
for Inspection with Officer III ,
complete None 3 minutes Engr. II and
attachment for Admin Aide VI- GSD
approval.
Reviews and signs
the attached Chief Admin Officer -
None 3 minutes
documents GSD

Records and
Admin Aide VI -
Forwards the None 5 minutes
GSD
request to the

116
 Management
Division for the pre
repair inspection :

Conduct of Pre Designated

Inspection Technical Inspector
None – Management
Division
1.6. Records thru
Administrative Aide
ODTS the approved None 2 minutes
VI
pre repair inspection
1.7 Preparation and
ARCDS, Planning,
Processing of
None 10 days FMS, Budget,
Project Proposal , ULAO, FMAO
Purchase Request
1.7. Forwards thru
ODTS the complete
Administrative Aide
documents to the None 2 minutes VI
Budget Division, for
earmarking
Procurement Procurement
None
process Division
1.9 Delivery ,
Administrative Aide
inspection and None 30 minutes VI
acceptance
1.10 Informs the
requesting unit on Administrative
None 3 minutes Officer III
the scheduled
repair.
1.11 Implements 10 days Administrative
repair/Project depending on Officer III, Job
None
implementation the nature of Orders, Technical
repair Staff
1.12
Prepares/process Administrative
None 5 minutes Officer III
certification of
acceptance
Receives,
signs
None 3 minutes Requesting Unit
certification of
acceptance

117
 1.12. Prepares
Administrative Aide
/request for Post None 3 minutes VI
Inspection
1.13 Receives
Administrative Aide
approved Post None 3 minutes VI
Repair inspection
1.14 Prepares,
process , release
thru ODTS the None 5 minutes Admin Assistant
Disbursement
Voucher to end user
13 days and 1
TOTAL: hours, 10
minutes

118
23. Rental of DAR Gymnasium, Dormitories and HRD
Rental of gymnasium is open to all government and private institutions
provided that they shall abide with the DARCO rules and regulations.
Rental of DAR Dormitories is for exclusive use of DAR employees
nationwide. The free use of the HRD Training Center is for all employees at
DAR only.

Office or General Services Division

Division:
Classificatio Simple
n:
Type of G2G - Government to Government, G2C - Government to Public
Transaction:
Who may All employees of DARCO, DARRO/PO (for dormitories and HRD)
avail: including private organizations. (for gym)
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Request Letter with Complete
Information
Requesting party
(Date and Time of Event, Number of
Participants, Contact Person)
CLIENT AGENCY FEES TO PROCESSING PERSON
STEPS ACTIONS BE PAID TIME RESPONSIBLE
1. Submits the 1.1 Receives letter 1 Minute
request request and
letter / forwarded to the
Direct GSD.
inquiries at 1 Minute For Dorm
GSD 1.2 Checks the Admin Aide VI
availability schedule Admin. Service – OD
None For HRD and Gym
of the requested
facilities Admin. Aide VI
GSD
1.3Calls the client 5 Minutes
for inspection of
facilities

119
2. Proceeds 2.1 Assists the
to DAR for Ocular inspections
ocular and discuss to the
inspection. requesting party
regarding rules and
policy guidelines
about the facilities

2.2 Records the Admin. Aide VI

Schedules of the 1 hour GSD
event. Presents the
rental rate of For Gym:
gymnasium, Option 1:
dormitories Php1,500 2 minutes Admin. Aide VI
2.3 Informs the per hour for GSD
requesting party to 10 hours
secure Order of used,
Payment to the except the
Accounting Division lawn tennis
as a requirement area or Admin. Aide VI
for final rental P15,000 for GSD
payment 10 hours
use. 2 minutes
For Dorm:
Php
50.00/per
night

For HRD:
DAR
Employees
– Free
3. Proceed to 3.1 Issues Order of
Accounting Payment to the
Division to client
None Accounting Division
secure Order
of Payment

4. Proceed to 4.1 Receives the

Cashier Unit Order of Payment Admin. Assistant III
None 1 minute
and present Cashier Unit

120
the order of 4.2 Issuance of
payment Official Receipt

5. Proceed to 5.1 Receives

GSD and duplicate copy of
present the 1 Official Receipt
duplicate copy (OR)
of OR
5.2. Finalize the
schedule of the
activity in the
calendar. Secures
relevant information
to the requesting
party.
i.e. contact person,
contact numbers,
GSD Supply Admin
time of arrival, 15 Minutes staff
number of pax, all None
equipment to be
entered, vehicles,
sound system etc.

5.3 Provides copy

of request letter to
the Guards.

5.4 Informs the

guard and janitors
for the final
arrangement of the
rented facilities
6. Conducts
of activity
1 hour and 30
TOTAL:
minutes

121
23. Cancellation of Property Accountability
Cancellation of property accountability shall only happen when an employee surrenders
the equipment to the Property Unit- General Services Division.

Office or General Services Division

Division:
Classification: Simple
Type of G2G - Government to Government
Transaction:
Who may avail: Central Office Employees
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Return of Equipment Form
(ROEF)
2. Equipment itself to be
returned
3. Copy of Property GSD - Property Section
Accountability Report (PAR),
Inventory Custodian Slip
(ICS), Acknowledgement
Receipt of Equipment (ARE)
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE

1. Return of 1.1 Checks the

Property, Plant surrendered
and Equipment equipment as
(PPE) stated in the
None 5 Minutes Admin Aide VI -
received copy -
GSD
Return of
Equipment form
(ROEF).

1.2. Take
pictures of
returned PPE.
Administrative
Determines the None 15 minutes Assistant
serviceability of
PPE. Encodes
the surrendered

122
 PPE in the
Inventory of
Returned
Property, Plant
and Equipment
(IRUP).
1.3 Cancels the
accountability
and furnishes
Administrative
copy of duly None 3 minutes Officer -GSD
cancelled PAR/
ARE/ICS to the
requesting party
1.4 Determines/
Ensures the safe Admin Aide VI -
None 1 hour
storage of all GSD
returned PPE.
1.5. Reconciles
copy of
inventory report
Admin Aide VI -
in the property None 5 minutes GSD
database, Files
the signed
documents .
Receives copy
of cancelled
None 1 minute Requesting party
property
accountability
1 hour and 29
TOTAL: None
Minutes

123
 24. Legal review of Contracts, Agreements and Undertakings of the
Department
This service assists the different offices, bureaus, service and field offices of the
Department to provide review on the legality and appropriateness of contracts,
agreements and other undertakings of the Department before the approval and signing
of the said undertakings by concerned Department officials.

Office or Office of the Undersecretary for Legal Affairs

Division:
Classification: Complex
Type of G2G
Transaction:
Who may avail: Department Offices, Bureaus, Services, DAR Field Offices
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

contracts, agreements and other Requesting party/ client

undertakings of the Department

AGENCY FEES TO BE PROCESSING PERSON

CLIENT STEPS
ACTIONS PAID TIME RESPONSIBLE

1. 1. Submit request 1. Receive and None 30-minutes Administrative

for legal review/ record the Support Staff/
letter request Receiving Clerk
comment
and forwards
the documents
to the Chief of
Staff/ Senior
Executive
Assistant
2. Review, None 30-minutes Chief of Staff/
evaluate and Senior
assign the Executive
request and Assistant
forward the
documents to
designated

124
 lawyer
consultant
3. Review of the None 2-days (16 Lawyer
contracts, hours) Consultant
agreements
and other
undertakings
of the
Department
4. Draft legal None (4 hours) Lawyer
comment/ Consultant
reply
5. Technical None 2 hours Technical
review of the Support Staff/
draft opinion/ Language Editor
position paper
6. Finalize and None 1 hour Administrative
print draft legal Support Staff
comment/
reply and
forward to the
Chief of Staff/
Senior
Executive
Assistant
7. Review of the None 30-minutes Chief of Staff/
finalized legal Senior
opinion and/or Executive
position paper Assistant
and forward to
the
Undersecretar
y for approval
and signature
8. Review and None 1 hour Undersecretary
approval of the Legal Affairs
Legal Office
Comment/
Reply on the
subject
contract,

125
 agreement or
undertaking.
9. Advise client None 15 minutes Administrative
availability of Support Staff/
the requested Releasing Clerk
legal
comment/reply
document, for
pick up
2. 2. Pick-up of legal 10. Release and None 15-minutes Administrative
comment/ reply record the Support Staff/
document legal Releasing Clerk
comment/reply
document
TOTAL: 10 steps DURATION:
2 days and 10
hours

126
 25. Legal opinion and/or position paper on policies, guidelines, bills
filed at congress that affect agrarian reform law implementation

This service assists the different offices, bureaus, service and field offices of the
Department as well as other government agencies by providing a legal opinion and/or
position paper that affect agrarian reform law implementation

Office or Office of the Undersecretary for Legal Affairs

Division:
Classification: Complex
Type of G2G
Transaction:
Who may avail: Department Offices, Bureaus, Services, DAR Field Offices and other
government agencies.
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

Rules, laws and statutes, government Requesting party/ client

circulars and memoranda, proposed bills,
policies and guidelines

FEES TO PROCESSING PERSON

CLIENT STEPS AGENCY ACTIONS
BE PAID TIME RESPONSIBLE

3. 1. Submit request 1.1 Receive and None 30-minutes Administrative

for legal opinion record the letter Support Staff/
request and Receiving Clerk
and/or position
forwards the
paper
documents to the
Chief of Staff/
Senior Executive
Assistant

1.2 Review, evaluate None 30-minutes Chief of Staff/

and assign the Senior Executive
request and Assistant
forward the

127
 documents to
designated
lawyer
consultant

1.3 Review the rules, None 2-days (16 Lawyer

laws and hours) Consultant
statutes,
government
circulars and
memoranda,
proposed bills,
policies and
guidelines
subject for legal
opinion or
position paper.

1.4 Conduct further None 2 days (16 Technical

research hours) Support Staff/
Legal Researcher
1.4 Draft legal None 1 day (8 hours) Lawyer
opinion/ position Consultant
paper

1.5 Technical review None 4 hours Technical

of the draft Support Staff/
opinion/ position Language Editor
paper

1.6 Finalize and print None 2 hours Administrative

draft legal Support Staff
comment/ reply
and forward to
the Chief of
Staff/ Senior
Executive
Assistant

128
 1.7 Review of the None 30-minutes Chief of Staff/
finalized legal Senior Executive
opinion and/or Assistant
position paper and
forward to the
Undersecretary for
approval and
signature
1.8 Review and None 1 hour Undersecretary
approval of the Legal Affairs
Legal Comment/ Office
Reply on the
subject contract,
agreement or
undertaking.

1.10 Advise client None 15 minutes Administrative

availability of the Support Staff/
requested legal Releasing Clerk
opinion and/or
position paper, for
pick up
4. 2. Pick-up of legal 2.1 Release and None 15-minutes Administrative
opinion and/or record the legal Support Staff/
position paper opinion/ position Releasing Clerk
paper

TOTAL: 11 steps DURATION:

5 days and 9
hours

129
REGIONAL OFFICE
EXTERNAL SERVICES

130
1. Public Assistance and Complaints Coordinating Unit (PACCU)
This service provides meaningful and efficient public assistance to walk-in
clients/visitors/stakeholders. This procedure starts from registration of walk-in
clients/visitors up to updating of clients’ database.
Office or Division: Support to Operations Division
Classification: Simple
Type of G2C - Government to Client
Transaction:
Who may avail: Farmers, Farmworkers and Landowners as well as cooperatives,
other independent farmer’s organizations and walk-in clients
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Valid Identification Card Any Government-Issued Identification Card

FEES TO PROCESSING PERSON

CLIENT STEPS AGENCY ACTIONS
BE PAID TIME RESPONSIBLE
1. Upon entry of the 1.1 Requests the NONE 30seconds Security Guard
DAR Walk-In Client/ Visitor
Client/Visitor to leave a
valid ID and
register at the
Security
Guard
logbook, then
issues pink
colored DAR
walk-in
client’s/visitor’
s ID and
directs/ushers
to the PACD

1.2 Visitor (New): NONE 2seconds Admin Aide

Greets/ Support to
welcomes the Operations
Walk-in Client/ Division
Visitor and
asks his/her
concern.

131
2. Client Registration 2.1 Requests the NONE 3minutes Admin Aide
Client/ Visitor Support to
to register at Operations
the PACD Division
logbook
(stating his
name,
address, time-
in, and
purpose);

2.2 In case the

PACD Officer
of the Day is
otherwise
occupied with
other Walk-in
Clients/
Visitors inside
the PACD, the
PACD Officer
of the Day
may act as
information
officers and
undertake
initial
assessment of
the DAR walk-
in
clients/visitors
and
appropriately
route them to
the
appropriate
PACD Officer
of the Day that
would address
their concern

132
3. Fills up the 3.1 Requests the NONE 2minutes Admin Aide
Clientele Walk-in Client/ Support to
Information Sheet Visitor to Operations
accomplish Division
the Clientele
Information
Sheet (CIS)
stating his
name,
address,
telephone/mob
ile number,
issues, case,
requests.

3.2 Interviews the NONE 1 hour 30 minutes Admin Aide

Walk-in Support to
Client/Visitor Operations
and evaluates Division
his/her
issue/concern
presented and
provide the
appropriate
advice or
referral to
Sector
concerned, if
warranted.

4. Client/ Visitor 4.1 Greets/ NONE 2 seconds Admin Aide

(Who follows-up welcomes the Support to
status of concern) Client/Visitor Operations
and asks Division
his/her
concern

4.2 Requests the Admin Aide

Walk-in Support to
Client/Visitor Operations
to register at Division

133
 the PACD
logbook
(stating his
name,
address, time-
in, and
purpose).

4.3 Undertake NONE 5 minutes Admin Aide

initial Support to
assessment of Operations
the DAR walk- Division
in Client’s/
Visitors’
issues. The
DAR walk-in
Client’s/Visitor
shall be given
an official
PACD Referral
Slip duly
signed by the
PACD Officer
of the Day and
the
corresponding
DAR Area ID.

5. The Client/Visitor 5.1 The PACD NONE 10 minutes Admin Aide

seeks legal Officer of the Support to
assistance Day refers the Operations
Client/ Visitor Division
to the
Frontline
Office Point
Person for
Legal
assistance

6. If the concern of 6.1 The Visitor to NONE 10 minutes Admin Aide

the Client/Visitor the Field

134
is Land Tenure Operations Support to
Improvement (LTI) Division, Operations
– Land Acquisition Division
and Distribution
(LAD) and other
operational
matters
6.2 If the Clients’/ NONE
Visitors’ issue
cannot be
resolved by
the PACD
Officer of the
Day, the said
point person
shall refer the
Client/Visitor
to the frontline
office for full
satisfaction of
the said
Clients’/
Visitors’ raised
issues.

PACD shall
issue a
corresponding
color coded
DAR Area ID
in exchange of
the pink
colored DAR
walk-in
Client’s/
Visitor’s ID.
The
Client/Visitor
shall be given
an official
PACD referral

135
 slip, duly
accomplished
by the PACD
Officer of the
Day and
signed by
RCAO

PACD Officer
of the Day
shall give
instruction to
the Walk-in
Client/Visitor
to return the
accomplished
Referral Slip to
the PACD.

7. The Client/ Visitor 7.1 The PACD NONE 2minutes Admin Aide
submits the Officer of the Support to
accomplished Day reviews Operations
Referral Slip (RS) the Division
and Client accomplished
Satisfaction Form RS and CSF
(CSF) and DAR and replaces
area ID to the the DAR area
PACD ID with the
Pink ID.

8. The Client / Visitor 8.1 The Security NONE 30 seconds Security Guard
shall surrender the Guard on Duty
DAR Pink ID to retrieves the
the Security Guard DAR Pink ID
on duty at the main in exchange
entrance of the for the
Office. Client’s/Visitor’
s’ personal ID.

8.2 When NONE 1 hour 30 hours Admin Aide

necessary, the RCAO/ ARD

136
 PACD Officer Support to
of the Day Operations
shall Division
immediately
prepare an
Action
Document
addressing the
Clients/
Visitors’
concern/issue
for review and
initial by the
RCAO and for
approval/signa
ture by the
ARD

8.3 The Client/ NONE 2minutes Admin Aide

Visitor shall be Support to
furnished with a Operations
copy of the Division
signed Action
Document.

9. The Client / Visitor 9.1 The PACD NONE 5minutes Admin Aide
accomplishes the Officer of the Support to
CSF and shall Day shall Operations
submit to PACD review the Division
accomplished
CSF

9.2 The Regional NONE 5minutes per Regional

Information case Information
Officer Officer
assigned shall
maintain and
update the
PACD
Clientele
Database and

137
encode the
case of the
client in the
said database
and update
the same on a
monthly basis
or upon
receipt of an
update from
the concerned
DAR Office.
TOTAL 3 Hours
15 minutes

138
 2. Issuance of Certificate of No Pending Case
The Certification is issued to attest that the requesting party as no pending case at the
Regional Adjudicator’s Office. The Certification is a requirement for transfer of awarded
lands under Administrative Order No.8, series of 1995, Landbank transactions and for
purposes of determining non-forum shopping.

Office or Division: Office of the Regional Adjudicator

Classification: Simple Transaction
Type of Transaction: Government to Client
Who may avail: 1. Any party to the case;
2. Any counsel of record; or
3. Any person authorized by the party / counsel to the case
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Accomplished Request Form (DARAB
Office of the PARAD
Request Form) or Letter-request.
2. For No. 3 in the above enumeration:
2.1 letter-authority (1 original) Party to the case/Counsel of record
2.2 valid I.D. from the principal and the
representative ( 1 photocopy)
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1. Accomplish Request 1. Receive and None 5 Minutes Clerk of the
Form/ written request review the Adjudicator/Agrari
accomplished an Reform
form Program Officer II
(ARPO II)
2. Wait while the case 2. Verify case None 10 Minutes Clerk of the
records are being verified records if there Adjudicator/
is a pending ARPO II
case before the
RARAD

Issue Order of
Payment if with
no pending case
3. Pay to the cashier and 3. Prepare the PHP 50/ 10 Minutes Clerk of the
present official receipt Certification Document Adjudicator/
(OR) ARPO II

139
 (Pauper
litigant
free of
charge)
4. Receive the 4. Release the None 2 Minutes Cashier /
Certification Certification Clerk of the
Adjudicator/
ARPO II
5. Accomplish the Client’s 5. Request the None 5 minutes Clerk of the
Satisfaction Form client to Adjudicator/
accomplish the ARPO II
Clients
Satisfaction
form
PHP
TOTAL 32 Minutes
50.00

140
3. Issuance of Certificate of Finality / Entry of Judgment
The Certificate of Finality / Entry of Judgment is issued to requesting party interested
to have the subject decision be entered in the registry book of judgment which has
become final and executory.

Office or Division: Office of the Regional Adjudicator

Classification: Simple Transaction
Type of Government to Client
Transaction:
Who may avail: 1. Any party to the case;
2. Any counsel of record; or
3. Any person authorized by the party / counsel to the case
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Accomplished Request Form (DARAB
Office of the RARAD
Request Form) or Letter-request.
2. For No. 3 in the above enumeration:
2.1 letter-authority (1 original) Party to the case/Counsel of record
2.2 valid I.D. from the principal and the
representative. ( 1 photocopy)
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1. Accomplish 1. Receive and None 5 minutes Clerk of the
Request Form/ review the Adjudicator/
written request accomplished Agrarian Reform
form/written Program Officer
II (ARPO II)
request
2. Wait while the case 2.1. Retrieve case None Clerk of the
record is retrieved record and verify Adjudicator/
and verified if the decision has ARPO II
become final &
executory
(FINEX)

1. 5 years & 10 minutes

below
2. Above 5 30 minutes
years;
3. Archived 45 minutes

141
 2.2. Prepare the None Clerk of the
Certificate of 10 minutes Adjudicator/
Finality & Release ARPO II
to the Client
3. Accomplish the 3. Request to fill- None 5 minutes Clerk of the
Clients Satisfaction up the Client Adjudicator/
Form Satisfaction Form ARPO II
TOTAL
5 years & below None 30 minutes
above 5 years None 50 minutes
None 1 hour,
Archived
5 minutes

142
4. Issuance of Certified Copies of Documents (Case Records,
Resolution, Decision, Orders)
The Certified Copies of Documents which include case records, resolution, decision,
and orders are requested by interested parties for personal files, as annexes to any
appeal in any court or tribunal or for other legal purposes.

Office or Division: Office of the Regional Adjudicator

Classification: Simple Transaction
Type of Transaction: G2C-Government to Clients
Who may avail: 1. Any party to the case;
2. Any counsel of record; or
3. Any person authorized by the party / counsel to the case
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Accomplished Request Form (DARAB
Office of the RARAD
Request Form) or Letter-request.
2. For No. 3 in the above enumeration:
2.1 letter-authority (1 original)
Party to the case/Counsel of record
2.2 valid I.D. from the principal and the
representative ( 1 photocopy)
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1. Accomplish Request 1. Receive and None 5 minutes Clerk of the
Form/ written request review the Adjudicator/
accomplished Agrarian Reform
form Program Officer
II (ARPO II)
2. Wait while the 2.1. Retrieve None 12 minutes Clerk of the
requested document is case records and Adjudicator/
being retrieved verify the ARPO II
requested
document
2.2. Prepares, None Clerk of the
reproduce the Adjudicator/
requested ARPO II
document and
Issues Order of
Payment (If case
folder is at the
office):

143
 50 pages &
below, active 30 minutes
cases

50 pages &
below, 40 minutes
5 years & above

above 50 pages,
active cases 1 Hour

above 50 pages,
5 years & above 1 hour,10
minutes
3. Come back after (if case folder is None Clerk of the
three working days not yet Adjudicator/
available): ARPO II

3. 1 Retrieved
document
3 days
50 pages &
below, archived
3 days
above 50 pages,
archived
4. Pay to the cashier 4. Authenticate Php 10 minutes Cashier / Clerk of
and the document 50.00/ the Adjudicator/
Present official receipt while the Client document ARPO II
(OR) is paying the
corresponding (Pauper
fee at the cashier litigant is
free of
Records the OR charge)
number in the
logbook
5. Receive the certified 5. Release the None 3 minutes Clerk of the
copies of document certified copies Adjudicator/
of document to ARPO II
Client

144
6. Accomplish Client’s 6. Request the None 5 Clerk of the
Satisfaction Form and Client to Adjudicator/
drop in the designated accomplish the ARPO II
box provided Client’s
Satisfaction
Form
TOTAL
PHP
For 50 pages and below
50.00
1 hour,
Active Cases
5 minutes
1 hour,
5 years and above
15 minutes
3 days,
Archived
35 minutes
PHP
For 50 pages and above
50.00
1 hour,
Active Cases
35 minutes
1 hour,
5 years and above
45 minutes
3 days,
Archived
35 minutes

145
 5. Issuance of Certified Copies of Transcript of Stenographic Notes
(TSN)
The authenticated copy of the Transcript of Stenographic Notes during a case hearing is
issued to requesting parties for whatever valid purpose it may serve to the requesting
party.

Office or Division: Office of the Regional Adjudicator

Classification: Simple Transaction
Type of Transaction: Government to Client
Who may avail: 1. Any party to the case;
2. Any counsel of record; or
3. Any person authorized by the party / counsel to the case
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Accomplished Request Form (DARAB
Office of the RARAD
Request Form) or Letter-request (1 original)
2. For No. 3 in the above enumeration:
2.1 letter-authority (1 original) Party to the case/Counsel of record
2.2 valid I.D. from the principal and the
representative ( 1 photocopy)
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1. Accomplish Request 1. Receive and None 5 minutes Clerk of the
Form/ written request review the Adjudicator/Agrari
accomplished form an Reform
Program Officer II
(ARPO II)
2.Wait while the 2.1. Retrieve case None 10 minutes Clerk of the
requested TSN is being records and verify Adjudicator/
retrieved the requested (ARPO II)
document
2.2. Prepares, None 20 Minutes Clerk of the
reproduce the Adjudicator/
requested (ARPO II)
document and
Issues Order of
Payment (If case
folder is at the
office)

146
3. Come back after 3 (if TSN is not yet None 3 days Stenographer
working days available)
3.Transcribe TSN
4. Pay to the cashier and 4. Authenticate the PHP 10/ 10 Minutes Cashier /
Present official receipt TSN while the page Clerk of the
(OR) Client is paying the Adjudicator/
corresponding fee (Pauper (ARPO II)
at the cashier litigant is
free of
Records the OR charge)
number in the
logbook
5. Release the None 2 minutes Clerk of the
5. Receive the certified Adjudicator/
certified copies of
copies of TSN (ARPO II)
TSN to Client
6. Accomplish Client 6. Request the None 5 minutes Clerk of the
Satisfaction Form and Client to Adjudicator/
drop in the designated accomplish the (ARPO II)
box provided Clients
Satisfaction Form
TOTAL
PHP
TSN is available 52 minutes
10.00
PHP 3 working
TSN is yet to be transcribed
10.00 days

147
6. Resolution of Land Use Conversion Cases (involving 5 hectares
and below)
Land use conversion is a regulatory measure designed to guide the applicant in securing
necessary DAR conversion permit priority any development of the subject area. This will
serve in ensuring compliance of existing policy regulations and laws for conversion of
agricultural land to non-agricultural uses.

Office or Division: Legal Assistance Division

Classification: Highly Technical Transaction
Type of Transaction: Government to Client/Business/Government
Who may avail:  Owners of private agricultural lands or other persons duly
authorized by the landowner
 Beneficiaries of the agrarian reform program after the
lapse of five (5) years from award and who have fully paid
their obligations and are qualified under DAR A.O 1, 2002
 Government agencies, including GOCCs and LGUs which
own agricultural lands as their patrimonial property
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Must Six (6) copies
Sworn Application (LUC Form No. 1) RLUCC Secretariat, DAR Regional Office
Certified / Electronic Copy of Title Register of Deeds
Certification of DENR / Court for Untitled DENR / Court
Property
Certified Copy of Tax Declaration Assessor’s Office
Project Feasibility Study Landowner / Applicant / Licensed Civil
Business Agreement / Joint Venture Engineer / Architect
Agreement (if applicable) for titles covered
by CLOA/EP
Narrative Job Description
Probable Cost Estimate
Job Description / Work Schedule
Statement of Justification as to Funding
Requirements / Source
Company Profile
Audited Financial Statement Landowner / Applicant
Special Power of Attorney / Secretary
Certificate
Vicinity Map
Topographic Map (if applicable)

148
Direction Map
Site Development and Perspective
Socio Economic Study
Pictures / Photographs of the Property
Business Registration (if company GIS) Securities and Exchange Commission
If Sole Proprietor Department of Trade and Industry

Affidavit of Undertaking (LUC Form No. 2) RLUCC Secretariat, DAR Regional Office
Certification of Land Use Conversion (LUC
Form No. 3)
Notice of Posting (LUC Form No. 4)
Zoning Certification HLURB
Certification (NIPAS) DENR
Environment Compliance Certificate (ECC) DENR
for project within environmentally critical
areas (ECA)
Landowner / Applicant
Certification Issued by PARO (if applicable Office of the PARPO II
for properties covered by CLOA / EP)
If applicable, Certification of Full Payment Land Bank of the Philippines
of Amortization for EP/CLOA
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
Comply with the Receive the None 1 hour Legal Officer
required documents Application Folder
and submits the same and checks the
to the Legal Staff completeness of
the requirements.
If found complete,
advises for its
filing. Otherwise,
return to
applicant.
If complete, Filing Fee 20 minutes RLUCC
receive the LUC = P 1,000 Secretariat
Application and
issues Inspectio
assessment fee, n Cost =
inspection cost P 10,000,
additional

149
 and cash/surety 5,000 if
bond land is
outside
the island
where the
regional
office is
located

Bond =
2.5% of
the zonal
value if
paid in
cash.
15% of
the zonal
value if
paid in
surety
bonds
Secure Order of Assign the None 15 minutes Accountant
Payment appropriate code
and sign the
Order of Payment
Pay to the Cashier the Receive payment None 15 minutes Cashier
required fees and issue Official
Receipt
Submit the Official Docket the LUC None 15 minutes RLUCC
Receipt on the Application and Secretariat
required fees to the logbooks the LCMS Point
RLUCC Secretariat as same. Registers Person
proof of payment in the LCMS
portal
Transmit the None 5 minutes RLUCC
application to the Secretariat
Chief Legal for
assignment
Assign the None 2 hours Chief Legal
application to a
Legal Officer

150
Prepare Notice None 1 day and 4 Legal Officer
for the Conduct of hours
OCI on the
property subject
of the application,
and mails the
same
Prepare the None 2 hours Legal Staff
Travel Order
Conduct of OCI None 3 days RLUCC
by the RLUCC Inspection
Inspection Team Team, PARPO’s
and MARPO’s
Representative/s
Prepare and None 2 days Legal Officer
execute an
Investigation
Report for the
deliberation of the
RLUCC
Schedule the date None 3 hours RLUCC
of the deliberation Secretariat
and sends the
notice of meeting
indicating the
schedule thereof
Deliberate on the None 1 day RLUCC Plenary
findings and Board
recommendations
of the
investigating
team, and make
its own decision
whether to adopt
the
recommendation
or not. Said
deliberation shall
be recorded by
the RLUCC
Secretariat.

151
Prepare the draft None 6 days Legal Officer
Order of
Conversion for
the signature of
the Regional
Director, with the
necessary
counter
signatures from
the members of
the RLUCC
Review the draft None 2 days Chief Legal
Order. If in order,
countersign the
same and
transmit to the
Office of the ARD.
Review the Order. None 2 days ARD Concerned
If in order, / Regional
countersign and Director
transmit the same
to the Office of
the RD
Review and sign None 4 days Regional
the Order if in Director
order

TOTAL 21 days
12 hours
55 minutes

152
7. Issuance of Certification on Motion for Reconsideration/Appeal
filed on Agrarian Law Implementation (ALI) Case/s
The certification is requested by the parties to the case to ascertain whether the order or
the decision has a Motion for Reconsideration on file.

Office or Division: Support to Operations Division, DAR Regional Office

Classification: Simple
Type of G2C - Government to Citizen
Transaction:
Who may avail: Parties to the Case and other interested Parties
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
4. Valid Company or any Government Company or any Government Offices (Example:
Issued Identification (ID) Card LTO, SSS, LGUs, PhilPost)
5. Special Power of Attorney for Party to the Case
Authorized Representatives
6. Letter-Request Interested Party
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1. Request for 1. Attend to client None 5 minutes Records Officer
issuance of to determine Support to
Certification on needs and Operations Division
Motion for endorses to
Reconsideration responsible
(CMR) person
2. Present valid IDs, 2. Issue Request None 1 minutes Records Officer
SPA (if Slip for Order Support to
Representative), of Payment Operations Division
and Letter-request
(if not Party to the
case)
3. Present Order of 3. Issue Official None 2 minutes Accountant III
Payment to Order of Support to
Accounting Payment Operations Division
4. Pay to Cashiering 4. Issue Official P50/ 3 minutes Cashier
Receipt certification* Support to
Operations Division
free of
charge – for
farmers and
ARBs

153
5. Present Official 5. Issue CMR None 2 minutes Records Officer
Receipt to Support Support to
to Operations Operations Division
6. Receive Copy of 6. Ask Client to None 2 minutes Records Officer
CMR sign in the Support to
logbook Operations Division
7. Fills-out Client’s 7.Place Client’s None 2 minutes Records Officer
Satisfaction Form Satisfaction Support to
Form in the box Operations Division
TOTAL
Parties/Not-Parties to the Case P50 17 minutes
Farmers and ARBs Free 12 minutes

*- Memorandum Circular No. 2, Series of 2011

**- Memorandum Circular No. 246, Series of 2017

154
8. Issuance of Certified True Copies (CTC) of Orders/Documents
This Certified True Copy of order or decision is requested by parties to the case and
other interested parties as their reference in whatever legal purpose this may serve
Office or Support to Operations Division
Division:
Classification: Simple
Type of Government to Client
Transaction:
Who may avail: Parties to the Case/Interested Parties
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
4. Valid Company or any Government Company or any Government Offices (Example: LTO,
Issued Identification (ID) Card SSS, LGUs, PhilPost)
5. SPA for Authorized Party to the Case
Representatives
6. Letter-Request Interested Party
AGENCY FEES TO BE PROCESSING PERSON
CLIENT STEPS
ACTIONS PAID TIME RESPONSIBLE
1. Requests for 1. Provides None 5 minutes Records Officer
CTC of Letter- Support to Operations
Order/Documen Request Form Division
ts (if not Party to
the case)
2. Presents the 2. Legal Division None 5 minutes Attorney V
form to Legal evaluates and Legal Division
Division for approves the
Approval (if request
non-party to the
case)
3. Presents 3. Issues None 2 minutes Records Officer
approved Request Slip Support to Operations
request to (RS) for Order Division
Records Officer of Payment
(if not party to
the case)
4. Presents RS to 4. Issues Official None 2 minutes Accountant III
Accountant III Order of Support to Operations
Payment Division

155
 5. Pays to Cashier 5. Issues Official 3 minutes Cashier
Receipt Support to Operations
Division
Certified True P50/page*
Copy
Plain Copy P10/page*
Free of
Charge** - for
Farmers/ARBs
6. Presents 6. Issues copy of None 5 minutes Records Officer
Official Receipt CTC Support to Operations
to Support to Division
Operations
Division
7. Receives Copy 7. Asks Client to None 2 minutes Records Officer
of CTC sign in the Support to Operations
logbook Division
8. Fills-out Client 8. Places Client None 2 minutes Records Officer
Satisfaction Satisfaction Support to Operations
Form Form in the Division
box
TOTAL
CTC for Party/Not-Party to the P50/page* 26 minutes
Case
Plain Copy for Party/Not-Party to P10/page* 26 minutes
the Case
Farmer and ARBs Free of 21 minutes
charge**

*- Memorandum Circular No. 2, Series of 2011

**- Memorandum Circular No. 246, Series of 2017

156
9. Issuance of Certified True Copies (CTC) of DAR Issuances
This Certified True Copy is requested by clients to support their legal, administrative,
and financial obligations or requirements
Office or Support to Operations Division
Division:
Classification: Simple
Type of Government to Government; Government to Citizen
Transaction:
Who may avail: DAR Personnel and Publics
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Personal Transaction

AGENCY FEES TO BE PROCESSING PERSON

CLIENT STEPS
ACTIONS PAID TIME RESPONSIBLE
1. Requests for 1.1. Attends to None 5 minutes Records Officer
CTC of DAR client to Support to
Issuances determine Operations
needs and Division
endorses to
responsible
person
1.2. Checks for the None 1 minutes Records Officer
availability of Support to
the DAR Operations
issuance Division
1.3. Issues None 2 minutes Records Officer
Request Slip Support to
for Order of Operations
Payment Division
2. Presents 2. Issues Official None 2 minutes Accountant III
Order of Order of Support to
Payment to payment Operations
Accountant III Division
3. Pays to 3. Issues Official P1/page* 3 minutes Cashier
Cashier Receipt Free of Support to
charge - for Operations
Farmers and Division
ARBs**

157
 4. Presents 4. Issues CTC of None 2 minutes Records Officer
Official DAR Issuance Support to
Receipt to Operations
Records Division
Officer
5. Receives CTC 5. Asks Client to None 2 minutes Records Officer
sign in the Support to
logbook Operations
Division
6. Fills-out Client 6. Places Client None 2 minutes Records Officer
Satisfaction Satisfaction Support to
Form Form in the Operations
box Division
TOTAL
Publics P1/page* 19 minutes
Farmer and ARB Free of 11 minutes
charge**
DAR Personnel Free of 11 minutes
charge

*- Memorandum Circular No. 2, Series of 2011

**- Memorandum Circular No. 246, Series of 2017

158
10. PAYMENT OF CLAIMS TO SERVICE PROVIDERS
The Agency is mandated to ensure payment of claims rendered by the Service Provider.

Office or Division: Support to Operations Division - DARRO

Classification: Highly Technical
Type of Transaction:Government to Business
Who may avail: Interested caterer/owner of venue/supplier of services/
interested supplier of goods
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Approved Activity Design with Budget End-user
Estimate-for Services
Purchase Request End-user
Posting of opportunity to PHILGEPs BAC Secretariat/PHILGEPs Point Person
(Ph50,000.00 and above)
Request for Quotations End-user
Abstract of Canvass Canvasser
BAC Resolution BAC/Procurement Unit
BAC Minutes of Meeting BAC Secretariat/Procurement Unit
Philgeps Registration Supplier
Business/Mayor's Permit Supplier
Omnibus Sworn Statement-if applicable Supplier
Income Tax Return-if applicable Supplier
Certificate of BIR Registration-first claim Supplier
Approved Purchase Order/Contract HOPE/Procurement Unit
Billing Statement/Statement of Supplier
Account/Charge Invoice
Attendance Sheet (certified by end End-user
user)/for payment of Services
Terminal Report/Minutes of Meeting/for End-user
payment of Services
Acceptance & Inspection Reports/for Supply Officer/Inspector
payment of goods
Delivery Receipts/for payment of goods Supplier
Posting of Notice of Award to PHILGEPS BAC Secretariat/PHILGEPs Point Person
Obligation Request & Status (ORS) End-User/Procurement Unit
Disbursement Voucher End-User/Procurement Unit

159
 CLIENT STEPS AGENCY FEES TO PROCESSING PERSON
ACTIONS BE PAID TIME RESPONSIBLE
Submits claim to STOD Receives the None 2 minutes STOD staff
claim indicating
the date of
receipt
Logs the claim None 3 minutes STOD staff
voucher
indicating the
payee, amount,
particulars and
provides control
number
Forwards the None 2 minutes STOD staff
claim voucher to
Budget Section
Initial checking None 5 minutes Budget
of the staff/Budget
completeness of Officer
documents
including the
signatories. If
incomplete,
return the
Disbursement
Vouchers (DV)
to claimant.
Verifies None 10 minutes Budget
available funds staff/Budget
per Officer
Project/Activity/
Program (PAP).
Obligates and
assigns ORS
control number.
Assigns UACS
Codes
Retains copy 1 None 2 minutes Budget
of the ORS then staff/Budget
forwards the Officer
obligated DV to

160
the Accounting
Section.
Records the
transaction in a
logbook
indicating the
ORS number,
UACS codes,
payee and
particulars.
Receives Copy None 2 minutes Accounting
1-4 of DV, staff/Accountant
Supporting
Documents
(SDs) and Copy
2-3 of duly
signed ORS
from the Budget
Section.
If the None 2 minutes Accounting
attachments of staff/Accountant
the claim are
not complete,
return to
claimants for
compliance.
If documents None 2 minutes Accounting
attached are staff/Accountant
complete,
stamps
"Received" and
indicates date of
receipt and
records in the
logbook
indicating the
Payee/Creditor,
Particulars,
Amount and
assigns DV
number.

161
 Retrieves & None 3 minutes Accounting
Verifies the staff/Accountant
transaction in
the Index of
Payment (IoP)
to avoid double
payment
If not yet paid, None 4 minutes Accounting
computes the staff/Accountant
final amount for
payment, net of
applicable tax
rate. Analyzes
the
corresponding
accounting entry
for the said
claim. Verifies
ORS against
DV, if the
amounts are the
same, records
in the IoP
including the
amount of tax
withheld and net
amount.
If the amounts None 5 minutes Accounting
in the ORS and staff/Accountant
DV differ,
prepares
NORSA in three
copies and to be
signed by the
Accountant.
Computes the None 5 minutes Accounting
taxes to be staff/Accountant
withheld and
prepares BIR
Forms 2307 &
2306.

162
Provide None 5 minutes Accounting
accounting entry staff/Accountant
on the DV.
Final review and None 30 minutes Accountant
certify as to
completeness
and propriety of
supporting
documents and
availability of
funds. Affixes
signature in Box
C of DV and
Certificate of
Taxes Withheld.
Forwards the None 5 minutes Accounting
certified/ signed staff/Accountant
Copy 1-4 of DV,
SDs, ORS and
Certificate of
Taxes Withheld
to the Office of
the Head of
Agency for
approval.
Head of the None 5 minutes Regional Director
Office approves or Authorized
the DV. representative
The Office of None 5 minutes Head of the
the Head of Office Staff
Agency
forwards the
approved DV to
the Cashier unit.
Prepares None 5 minutes Cashier
Check /LDDAP
ADA upon
receipt of
approved
Disbursement
Vouchers from

163
the Head of the
Office
Forwards the None 2 minutes Cashier
prepared
LDDAP ADA to
the Accounting
section for final
review.
Review, verify None 5 minutes Accountant
and certifies
LDDAP ADA
prepared by
Cashier and
sends back to
Cash unit for
finalization
Cashier None 5 minutes Cashier
forwards the
LDDAP ADA
/CHECK to the
Head of the
Office for
approval.
Head of the None 5 minutes Regional Director
Office approves or Authorized
the LDDAP representative
ADA/CHECK.
The Office of None 5 minutes Cashier
the Head of
Agency
forwards the
approved
LDDAP
ADA/CHECK
back to Cashier
unit.
TOTAL: 2 hours 4
minutes

164
11. Transfer of Awarded Lands (A.O 8 s. 1995)
In the course of time, awardees of emancipation patent and certificate of land ownership
award decided to transfer the ownership to qualified transferees, a certification is secured
from the DAR in compliance to AO 8 S 1995. This will legitimize the transfer transaction
from the original awardee to the new owner.

Office or Division: Legal Assistance Division -

Classification: Highly Technical Transaction
Type of Transaction: Government to Citizen
Who may avail: Awardee/Transferor or his/her Authorized Representative
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Case folder from the Office of the PARO with Office of the PARO
the necessary attachments

AGENCY FEES TO PROCESSING PERSON

CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1. Receive folder None 15 minutes Receiving Clerk
from the Office of
the ARD and
records the same in
the logbook.
Thereafter transmits
the folder to the
Chief Legal
2. Assign the case None 4 hours Chief Legal
to the Legal Officer
3. Evaluate and None 3 days Legal Officer
prepare Draft Order

Conduct OCI if
necessary and
prepare the OCI 3 days
report within 3 days
from OCI
4. Prepare draft None 4 hours Legal Officer
Resolution and
submit draft Order
to the Chief Legal
5. Review the draft None 2 days Chief Legal
Order and return to
the assigned Legal

165
Officer for
amendments and/or
final printing
6. Input corrections None 4 hours Assigned Legal
of the Chief Legal Officer
and final printing.
Submit the
corrected Order to
the Chief Legal for
countersignature
7. Countersign the None 4 hours Chief Legal
Order and transmit
the same to the
Head of Executive
Assistant
8. Review Order. If None 4 hours Head of
found in order, Executive
transmit to ARD. If Assistant
not, transmit to
assigned Legal
Officer along with
amendments
9. Assigned Legal None 4 hours Legal Officer
Officer submit
Order to the Chief
Legal for
countersignature
10. Countersign the None 4 hours Chief Legal
Order and transmit
to the ARD.
11. Review Order. If None 2 days Assistant
found in order, Regional
countersign and Director
submit to the RD. if concerned
not, return to the
Chief Legal for
amendments
12. Final Review of None 4 days Regional
Order. If found in Director
order, affix
signature. If not,
return to the Chief
Legal
13. Record and None 1 hour Admin. Aide
reproduce copies of

166
the Order and
forward the same to
the Records Section
for mailing out
TOTAL 17 Days
1 hour
15 minutes

167
REGIONAL OFFICES
INTERNAL SERVICES

168
1. Provision of Data/Information to Clients

Data and/or information on the status of programs, activities and projects implemented
by the Department of Agrarian Reform are provided to individuals, institutions and other
government agencies for whatever legal purpose/s they may serve.

Office or Support To Operations Division (STOD)- DAR Regional

Division: Office
Classification: Simple
Type of G2C (Government to Client), G2G (Government to
Transaction: Government)
Who may avail: All
CHECKLIST OF REQUIREMENT WHERE TO SECURE
a. Valid Identification Card (original, Any government institution, office of the
if walk-in client; requesting client/entity/organization, school
photocopy/scanned if letter if client is a student
request is mailed/e-mailed)
b. Letter Request* (1 copy, original
for walk-in client and mailed
request, printed PDF file of letter
request)
* Letter must clearly specify the
data/information needed, when
needed, and the purpose/s for
which the data/information will be
used
CLIENT STEPS AGENCY FEES PROCESSING PERSON
ACTION TO BE TIME RESPONSIBL
PAID E
A. IF WALK-IN
CLIENT:
1. Registers in Verifies the None 2 Minutes Admin Assistant,
the identity of the STO Div.
visitors/client client thru the ID
s logbook card and requires
and presents the client to fill up
ID card. the
Data/Information

169
 Request Form
(DIRF).

2. Fills up the Assesses if the

Data/Informat DIRF is properly
ion Request filled up. If not,
Form (DIRF) requests the client
and returns it to make the
to the Record necessary
Officer correction/s.
3. Submits/pres Receives and None 5 Minutes Admin Assistant,
ents the letter records the STO Div.
request - request through
stating the the ODTS and
data/informati indorses it to the
on being Planning Officer
availed of for appropriate
and the action. Forwards
purpose/s for also the DIRF to
which the the Planning
data/informati Officer.
on will be
used.
Peruses the letter None 5 Minutes Planning Officer,
request. If it is in STO Div.
order, assesses if
data/information
requested is
available in DAR.
If data/information requested is not
available in DAR
Informs the client None 2 Minutes Planning Officer,
that the STO Div.
data/information
being requested
is not available in
DAR. If possibIe,
advises the client
on where and
how the

170
 data/information
needed can be
availed.
If data/information requested is
available in DAR

If the data is
available in soft
copy, the client
may provide CD
or flash drive
where the data
will be copied.
Copies the None 10 Minutes Planning Officer,
data/information STO Div.
to the CD or flash
drive.

If the data is
available in hard
copy, the client
leaves ID card
with the service
provider and
have the
data/information
photocopied.
Instructs the client None 5 Minutes Planning Officer,
on the STO Div.
photocopying of
the
data/information.
If in case the
data or
information
requested needs
ample time to
prepare, the
client leaves
contact

171
 number/e-mail
address so as to
be informed of
the availability of
the requested
data/information.
Instruct the client None 5 Minutes Planning Officer,
to leave contact STO Div.
number/e-mail
address for
information when
to pick-up the
data/information
requested.
Processes the 1 Day Planning Officer,
requested STO Div.
data/information.
For e-mailed
request, e-mail
the requested
data/information
to the client.
4. Provides copy of None 5 Minutes Planning Officer,
Receives the copy the requested STO Div.
and data/information
to the client.
Fills-out the Client None 2 Minutes Planning Officer,
Satisfaction Form STO Div.

TOTAL
Data is not None 14 Minutes
available in DAR
Data is available None 24 Minutes
in DAR and does
not require
additional
processing
Data is available None 1 Day and 17
in DAR but Minutes
requires

172
 additional
processing
B. IF THRU
MAIL/E-
MAIL:
1. Sends For mailed None 2 Minutes Designated
request request, endorses officer, Office of
(through letter to the the Regional
mail/e-mail) STOD. For e- Director
to the Office mailed request,
of the forwards e-mailed
Regional request to the
Director STOD
Receives the 5 Minutes Designated
mailed/e-mailed officer, Office of
request. Prints the the Regional
e-mailed letter Director
request.
Records the 2 Minutes Designated
request through officer, Office of
the ODTS and the Regional
indorses it to the Director
Planning Officer
for appropriate
action.
Peruses the letter 5 Minutes Planning Officer,
request. If it is in STO Div.
order, assesses if
data/information
requested is
available in DAR.
Fills up the DIRF.
If
data/information
requested is not
available in DAR

173
 Informs the client, 5 Minutes Planning Officer,
through STO Div.
telephone/mobile
phone/e-mail that
the
data/information
being requested
is not available in
DAR. If possibIe,
advises the client
on where and
how the
data/information
needed can be
availed.
If data/information requested is
available in DAR
If the data is readily available

2. Receives the For e-mailed 5 Minutes Planning Officer,

requested request, e-mail to STO Div.
data the client the
requested
data/information.

If in case the data or information

requested needs ample time to
prepare.
Processes the 1 Day Planning Officer,
requested STO Div.
data/information.
For e-mailed
request, e-mail
the requested
data/information
to the client.
2. Receives the Provides copy of None 5 Minutes Planning Officer,
requested the requested STO Div.
data data/information
to the client.

174
3. Fills-out the Receives the None 2 Minutes Planning Officer,
Client filled-out form STO Div.
Satisfaction
Form
TOTAL
Data is not 19 Minutes
available in DAR
Data is available 19 Minutes
in DAR and does
not require
additional
processing
Data is available 1 Day and 21
in DAR but Minutes
requires
additional
processing

175
2. Provision of ICT related services
This procedure lays down the process of how Information and Communication
Technology (ICT) resources are maintained and managed to ensure of an effective,
efficient services to employees for continuous smooth operation in the work-place.

Office or Division: STOD

Classification: SIMPLE
Type of Transaction: G2G
Who may avail: ALL EMPLOYEES
CHECKLIST OF REQUIREMENTS WHERE TO SECURE

PERSON
AGENCY FEES TO PROCESSING
CLIENT STEPS RESPONSIB
ACTIONS BE PAID TIME
LE
Receive Repair NONE 5 minutes Computer
Request from Programmer
Personnel concerned II
either personal or by
phone call

Troubleshooting/Repa The Computer NONE 2 Hours Computer

ir of Device or other Programmer II Programmer
ICT Related devices will receive and II
record in the
logbook all
information from
the Repair
Request

Checks the ICT

equipment:

If it is under
warranty,

 Give the
device with
the Computer

176
 Memo Form
to the
Personnel
concerned
and returned
it to Supply
and Property
Section so
that the
device will be
taken to
Supplier for
repair.

If not on
warranty, the
Computer
Programmer will
perform an In-
House Repair of
the ICT
equipment, then
issue the device
to the personnel
concerned if the
same is
repaired.

 If a defective
part needs to
be replaced,
the Computer
Programmer
will prepare a
computer
memo form to
the personnel
concerned for
them to
prepare a

177
 Purchase
Request.

If for Authorized
Service Center
Repair:

 Fill-up
recommenda
tion on the
Computer
Memo Form.
Then release
the device to
the
personnel
concerned
giving
him/her the
2nd copy of
the
Computer
Memo Form
for them to
prepare a
Purchase
Request for
the Labor
and Material.

If for Disposal:
• The
Computer
Programme
r fill-up the
computer
memo form
recommend
ing that the
device is for

178
 Disposal.
Concerned
Personnel
to take the
device to
the Supply
and
Property
Section for
Disposal.

Monitoring & After 5 working NONE 5 minutes Computer

Evaluation days, the Programmer
Computer II
Programmer II
will check if the
problem
resolved did not
re-occur.

TOTAL NONE 2 Hours & 10

Minutes

179
3. Provision of Data and Information from EP/CLOA Database
This procedure covers from receipt of Request Form, evaluation, and retrieval of data
from EP/CLOA and filling-up of findings on the Request Form

Office or Support to Operations Division

Division:
Classification: Simple
Type of G2G
Transaction:
Who may avail: DARRO - PACU
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Request form (2 original copies) PACU

PERSON
FEES TO PROCESSING
CLIENT STEPS AGENCY ACTIONS RESPONSI
BE PAID TIME
BLE
1. PACU staff Computer
routed the Programmer
Filled-up 1. Receives and Log- 5 Minutes II
None
Request Form in written request
to IT
Personnel
2. Evaluates, verifies, Computer
retrieves the Programmer
requested data: II
2.1 If the
requested data
refers to
individual title,
fill-up the
findings
portion of the None 60 Minutes
Letter Request
2.2 If the
requested data
refers to group
of ARBs,
prepares the
master list, its
summary

180
 report, and fill-
up the findings
portion of the
Letter Request
3. Photocopies the
updated Letter Request Computer
(2 copies) and 1 copy of Programmer
master list and its 15 Minutes II
None
summary (if applicable)
for safekeeping
2nd Copy -for RCAO

4. Forwards the updated Computer

letter request and Programmer
5 Minutes
master list and its None II
summary (if applicable)
to PACU (original copy)
3. PACU receives None 5 minutes PACU Staff
the report and
Fill-up
feedback form
End of None 1 hour 30
Transaction minutes

181
4. Provision of Information and Communication Technology (ICT)
Hardware and Software Repair/Maintenance to Requesting
Employees

This procedure covers from receipt of the ICT Status Request Form to the release of the
equipment repaired/for repair outside/for disposal.

Office or Support to Operations Division

Division:
Classification: Simple
Type of G2G
Transaction:
Who may avail: All DARRO Employees
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. ICT Status Request Form Support to Operations Division

FEES
AGENCY PROCESSING PERSON
CLIENT STEPS TO BE
ACTIONS TIME RESPONSIBLE
PAID
1. Fill-up ICT . None 5 minutes Client
Status
Request Form
and make sure
that the
request is
approved and
signed by the
client’s
supervisor
1. Receives and None 5 minutes Computer Programmer
records in the II
log sheet all
information
from the ICT
Status
Request
Form.

2. Attends to the None 30 minutes Computer Programmer

request of the II

182
 concerned
client. If the
device is
under
warranty,
endorse to GS
Chief,
otherwise
proceed to
next step.
3. Return the None 15 minutes Computer
device to end Programmer II
user

3.1 If the
device is
unserviceable,
repare Pre-
Repair
Inspection
Report
2. End user None 10 minutes Client
receives the
device then
prepares
Purchase
Request
Form.
3. Fill-up None 5 Minutes Client
Feedback
Form
End of None 1hr. 10 mins
Transaction

183
5. Procurement of Goods and Services Thru Competitive Bidding
Competitive bidding for Janitorial and Security Services

Office or Division: STOD/CONCERNED DIVISION

Classification: HIGHLY TECHNICAL
Type of Transaction: G2B, G2C
Who may avail: QUALIFIED JANITORIAL AND SECURITY AGENCIES &
PRIVATE SUPPLIERS
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. PPMP, Annual Procurement Plan End-Users, BAC Secretariat, Budget
(APP), Budget Allocation
2. Pre-procurement conference, STOD, BAC members, TWG and BAC
Minutes of BAC Meeting, Timeline Secretariat
of Activities- (at least 28 days
procurement schedule)
3. Public Bidding Documents, BAC Secretariat, TWG, BAC Members
Invitation to Bid and Posting at
PhilGEPs website, Invitation to
Observers, Posting of ITB to at
least 3 conspicuous places within
DAR premises.
4. Payment of Bidding Documents Bidders

5. Minutes of the Pre-bidding BAC Members, BAC Secretariat

Conference
6. Technical and Financial Bid Bidders
Proposals
7. Bid Opening and Result of TWG, BAC Members, BAC Secretariat
Technical and Financial Evaluation
by the TWG verified and approved
by the BAC Members, Minutes of
BAC Meeting
8. BAC Resolution Awarding BAC Members, BAC Secretariat, HOPE
the Lowest Calculated Bidder
9. Post Evaluation/Qualification of TWG, BAC Secretariat and assigned BAC
the Lowest Calculated Bidder, member
Post Qualification Report

184
10. BAC Resolution Awarding the BAC member, BAC Secretariat & HOPE
Lowest Calculated & Responsive
Bidder
11. Notice of Award, Contract, Notice HOPE, BAC Secretariat, LCR Bidder
to Proceed
12. Performance Bond- 30% of the LCR Bidder, Cashier
Contract Price

CLIENT AGENCY FEES TO PROCESSING PERSON

STEPS ACTIONS BE PAID TIME RESPONSIBLE
Conduct of
pre-
procurement
conference, BAC members,
Timeline of End-users, TWG,
Activities, none 3 hours BAC Secretariat,
Preparation of STOD
Bidding
Documents,
Notice to
Observers
1. Attendance of
Interested BAC Members,
Conduct of TWG, Secretariat,
Bidders to the
pre-bid none 4 hours Bidders,
pre-bid
conference Observers
conference
(Optional)
2. Payment of Issuance of 1 Million- 10 min Interested
Bidding Official 5 million= Bidders, Cashier
Documents by Receipts of P5,000.0
the Interested Payment 0
Bidders Below
1M=
P1,000.0
0
3. Submission of Acceptance of none 10 min BAC Secretariat
the Technical the Bidding
and Financial Documents
Proposal within the

185
 prescribed
period( within
12 days after
the pre-bid
conference)
4. Opening of Conduct of none 4 hours BAC Members,
Bidding public bidding TWG, Secretariat,
Documents in accordance Bidders,
with the Observers
provisions of
RA 9184
5. Bid Evaluation Evaluation of the none 2 hours BAC Members,
and approval Technical and TWG, Secretariat
of the Result Financial Bid
of the based on the
Technical and Terms of
Financial Bid Reference,
Special and
General
Conditions of the
Contract, Bid
Data Sheet,
Schedule of
Requirements,
Technical
Specifications
6. Awarding of Preparation of the none 2 hours BAC members,
the Lowest BAC Resolution Secretariat,
Calculated recommending HOPE
Bidder award to the
Lowest
Calculated Bidder
for approval of
the HOPE
7. Post Conduct of post none 1 day BAC Inspectorate
Evaluation/Qu evaluation/qualific Team, TWG and
alification of ation of the Secretariat
LC Bidder Lowest
Calculated Bidder
and submission
of Post

186
 Qualification
Report
8. Awarding of Preparation, none 1 hour BAC Members,
the Lowest approval of BAC TWG, Secretariat
Calculated Resolution,
and Issuance of
Responsive Notice of Award
Bidder (if the
LCB is found
responsive, if
found non-
responsive,
post qualify
the 2nd Lowest
Calculated
Bidder

9. Contract Preparation of none 1 hour BAC Members,

Signing and Contract/PO and HOPE,
Issuance of Notice to Proceed Secretariat
Notice to confirmed by the
Proceed bidder
10. Fund Allocation of none 15 min Budget
Allocation- Funds
Obligation
Request and
Status
11. Certification of Certifies none 15 min Accountant
Availability of Availability of
Funds Funds-
PO/Contract
12. Posting of To be submitted none Lowest
Performance at least three (3) Calculated and
Bond- at least days after Responsive
30% of the issuance of the Bidder
contract price NTP
Posting of the none 1 hour BAC Secretariat
Notice of Award,
NTP,
Contract/PO in

187
the Philgeps
website
TOTAL 1 day 18 hrs
50 minutes

188
6. Procurement of Goods and Services (Small Value)
Description: Procurement of Goods and Services for Regional Office based on the
Approved Project Procurement Management Plan below Php 50,000.00

Office or Support to Operations Division, Operations Division, Program

Division: Beneficiaries Division and Legal Division
Classification: Complex
Type of Government to Government (G2G)
Transaction:
Who may avail:DARRO Units
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Approved Activity Design (1 Copy) STO, Operations, PBD and Legal Division
Approved Purchase Request (3 STO, Operations, PBD and Legal Division
copies)
Approved PPMP (1 copy, photocopy)STO, Operations, PBD and Legal Division
FEES TO PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS RESPONSIBLE
BE PAID TIME
1. Submits 1.1 Prepares
approved Request for Supply Officer,
Activity Quotation (RFQ) None 15 Minutes STOD, BAC
Design, for approval of Chair
Purchase the BAC Chair
Request with
copy of
Approved
PPMP
1.2 Initiates Market
Research/Canva None 1 Working Day RCAO,
ss STOD
1.3 Reviews filled-up
RPQ and
Prepares None 2 Working Supply Officer
Abstract of Bids Days BAC members
for signature and BAC Chair
approval of the RD
BAC
Members,BAC
Chair and RD

189
 1.4 Prepares BAC
Resolution for None 1 hour BAC
Approval of BAC
members and
BAC chair
1.5 Prepares Supply Officer,
Obligation STOD
Request and Budget Officer III,
Status (OBRS) None 1 Working Day STOD
and Purchase Accountant III,
Order for STOD
processing and ARDA or RD
signature by
Budget Officer
/Accountant and
approval by the
RD/ARDA for
STOD in the
absence of the
RD
1.6 Serves approved None 4 Hours Supply Officer,
Purchase Order STOD
1.7 Follow up
delivery of goods None 1 hour Supply Officer,
and services to STOD
ensure delivery
of goods on time
1.8 Receives, None 2 hours Supply Officer,
inspects and STOD
accepts items
2. Receives 2.1 Distributes items None
items to end user 1 hour Supply
requested Officer/End user
3. Signs 3.1 Prepares
Requisition Requisition Issue
Issue Slip Slip, Inventory None 2 hours Supply Officer,
and Custodian Slip STOD
Property and Property
Acknowledg Acknowledgeme
ement nt Receipt
Receipt

190
 4 Working
TOTAL None Days, 11
Hours, 15
Minutes

191
7. Legal Counseling

This service is provided by the DAR through the Legal Division catering the need of the
farmers/actual tillers, ARBs, landowners and the public in general seeking legal advice
concerning tenurial status/arrangement, compensation, etc. or other matters related to
agrarian law implementation or program.

Office or Division: Legal Division

Classification: Simple Transaction
Type of Transaction: Government to Citizens , Government to Government,
Government to Business
Who may avail: Farmers/actual tillers, ARBs, landowners and the public

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

1. Client Information Sheet (CIS)
PACCU/ Information Officer, DARRO-IX
and/or Referral Form

2. Evidences presented/ submitted Client concerned

AGENCY FEES TO PROCESSING PERSON

CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE

1. Proceed to 1. Facilitate the

Public Client in filling- up
Assistance the Client
Desk/ PAIC Information Sheet Information
none 20 minutes Officer
and assess the
CIS if client seeks
legal advice for
referral to Legal
Division
2. Proceed to 2. Receive and
Legal Division record CIS in the
and submit logbook and direct none 10 minutes Legal Clerk
Clientele Client to sign in the
Information
Visitors Logbook
Sheet (CIS)

192
Form and/or
Referral Form

3. Interview the
client and
none 1 hour Legal Officer
determine the
disputes/issues
raised

4. Give Legal
1 hour Legal Officer
Advice and/or
Legal Opinion
2 hours & 30
Total minutes

193
 8. Conduct Of Mediation
This procedure shall apply to all mediation cases involving agrarian disputes filed with
the Legal Division before resorting to actual case build-up, and representation.

Office or Division: LEGAL DIVISION

Classification: Complex Transaction
Type of Transaction: Government to Government/Client
Who may avail: Landowner, Tenant, ARBs, Representative (with SPA)
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Copy of proof of ownership, if
applicable
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS RESPONSIBLE
ACTIONS BE PAID TIME
1. Visit the office, 1. Interview
seeks for legal advice the client and
and mediation evaluates the
issues raised. Chief Legal/
If it involves 1 hour Legal Officer
an agrarian
dispute, set
schedule of
conference
1.1 Prepare
Chief Legal/
Notice of 10 minutes Legal Officer
Mediation
2. Attend the 2. Conduct
scheduled mediation mediation on
conference the Chief Legal/
scheduled 1 hour Legal Officer
date, time
and place
3. Prepare
3. Affix signature in and assist the
parties in the Chief Legal/
the Compromise 30 minutes
execution of Legal Officer
Agreement
the
Compromise

194
Agreement, if
applicable
TOTAL None 2 hours
40 minutes

195
9. Issuance of Cease and Desist Order and Show Cause Order in ALI
Cases ( Regular & Special)

Issuance of a cease and desist order is intended to provide temporary remedy/relief in

order to prevent the risk of escalated damages and untoward incidents that may cause
physical injury among the parties involved.

Office or Division: Legal Assistance Division

Classification: Highly Technical Transaction
Type of Government to Citizens , Government to Government,
Transaction: Government to Business
Who may avail: Affected parties, MARPO or PARPO
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Complaint Complainant

AGENCY FEES TO PROCESSING PERSON

CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1. File 1. If filed in the None 5 days MARPO
protest/complaint MARO or PARPO
with the PARO, RD
MARO/PARO/Re conduct an
gional Director. investigatio
n to
determine a
prima facie
case for
illegal,
premature None 3 days Legal
or Staff/Records
unauthorize Officer
d
conversion.

1.1 If filed with

the
Regional
Office,
forward the

196
 complaint to
the PARPO
for the
conduct of
investigatio
n.
1.2 Receive None 15 minutes Legal Staff
Investigation
Report of the
PARPO from
the Office of
the RD and
enter the
same in the
logbook.
1.3 Transmit None 15 minutes Legal Staff
the Case
Folder to the
Chief Legal
for
assignment.
1.4 Assess None 2 hours Chief Legal
and assign
the Case
Folder to the
Legal Officer
1.5 Evaluate None 2 days Legal Officer
the merits of
the
Investigation
Report. If
warranted,
draft the
Cease and
Desist Order
(CDO) with
the Show
Cause Order.
1.6 Transmit None 5 minutes Legal Officer
the draft CDO
to the Chief

197
Legal for
review.
1.7 Review None 10 hours Chief Legal/
and print the Legal Officer
final CDO.
1.8 Forward None 1 day Legal Officer/
the final CDO Regional Director
to the Office
of the RD for
signature.
1.9 Record None 15 minutes Legal Staff
and
reproduce
copies of the
CDO and
forwards the
same to the
Records
Section for
mailing
TOTAL 24 days

198
10. Issuance of Official Receipt for Payment of Bidding Documents
Republic act 9184, bidders may be asked to pay for bidding documents to recover the
cost of their preparation and development. The BAC shall issue the bidding documents
to the prospective bidder upon payment of corresponding cost of thereof to the collecting/
disbursing officer of the procuring entity concerned.

Office or Division: Support to Operations Division (STOD) – Regional Office

Classification: Simple
Type of Transaction: G2B-Government to Business
Who may avail: All Prospective Bidders and Interested Parties
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Order of payment form. Bids and Awards Committee and/or Accounting
Section.
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1. Proceed to cashiering and 1. Check the 3 Minutes Cashier II
present the duly signed Order issued order
of payment form. of payment
form (if none,
cashiering
personnel
advice the
client to
proceed to
BAC for the
issuance of
the form).
2. Give necessary fees for 2. Verifies Depends 3 Minutes Cashier II
payment information on the
from the order bided
of payment amount.
and receives
payment.
3. Receives official receipt. Issuance 2 Minutes Cashier II
official
receipt.
TOTAL 8 Minutes

199
12. Issuance of official receipt for payment of DAR Clearance

Conveyance of all private agricultural lands needs DAR clearance as required by the
registry of deeds for land transfer.

Office or Division: Support to Operations Division (STOD) – Regional Office

Classification: Simple
Type of Transaction: G2C - Government to Citizen
Who may avail: All Applicants for Clearance(s)
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Original copy of approve DAR clearance. Legal Division, DAR Provincial Office –Bukidnon.
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1. Present approved 1. Verifies
DAR Clearance. approved DAR None 1 Minute Cashier II
Clearance.
1.1 Receives Cashier II
PHP 50.00 3 Minutes
payment.
2. Receive official 2. Issues Official Cashier II
None 3 Minutes
receipt. Receipt.
TOTAL PHP 50 7 Minutes

200
12. Certification of Funds Availability

Certification made by the accountant of the agency concerned that funds are available,
all supporting documents are intact and the obligation incurred can actually be paid.

Office or Division: Support to Operation Division (STOD) – Regional Office

Classification: Simple
Type of G2G-Government to Government
Transaction:
Who may avail: All Employees of the Regional Office
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Signed obligation request status Budget Section
Signed box A of disbursement voucher Accounting Section
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS RESPONSIBLE
ACTIONS BE PAID TIME
1. Signed obligation 1. The accounting
request status and division will
disbursement voucher review as to the
forwarded to completeness of
accounting division. documents to
include the None 5 Minutes Accountant III
signature of the
section head of
box A of
disbursement
voucher.
1.1 The
accounting
section will
None 3 Minutes Accountant III
provide
Disbursement
Voucher number.
2. The signed voucher 2. The accountant
will be forwarded for will certify the
None 2 Minutes Accountant III
approval to the availability of
approving officer. funds.
TOTAL 10 Minutes

201
13. Payment of Premium & Remittances (GSIS, Pag-ibig, PHilHEALTH)
Payment of Retirement and Life Insurance Premiums and Employees’ Compensation
Premiums, and Loan Repayments Remittance of Regular Employees.

Office or Division: Support to Operations Division (STOD) – Regional Office

Classification: Simple
Type of G2G
Transaction:
Who may avail: All Employees of the DAR Regional Office
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Approved Payroll Personnel Section
Approved Obligation Request and Status Budget Section
Filled-Out Disbursement Voucher Accounting Section
Journal Entry Voucher Accounting Section
AGENCY FEES TO PROCESSIN PERSON
CLIENT STEPS
ACTIONS BE PAID G TIME RESPONSIBLE
Forwards Receives 3 None 3 minutes Accountant III
Disbursement Copies of DV, 2
Voucher for Payment Copies of
of Premium & Supporting
Remittances Documents and 2
Copies ORS and
Checks
completeness of
SDs based on the
checklist.
Assigns DV None 3 minutes Accountant III
number and
records in the
logbook the DV
number and date,
creditor/payee,
particular and
amount.
Prepares the None 2 minutes Accountant III
Journal Entry
Voucher to
support the

202
 Accounting Entry
of Box B in the DV
Determines None 2 minutes Accountant III
availability of NCA
Forwards Reviews DV and None 1 minute Accountant III
Disbursement signs in Box C
Voucher for Payment “Certified” of the
of Premium & Disbursement
Remittances to ARDA Voucher
for Approval

TOTAL 11 minutes

203
 14. Payment of traveling and other claims of employees
To provide financial support to employees in the performance of their official function.

Office or Division: Support to Operations Division (STOD) – Regional Office

Classification: Complex
Type of G2G – Government to Government
Transaction:
Who may avail: All Employees of the Regional Office
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Approved Itinerary of Travel Division Chief of concerned sector
2. Certificate of Appearance Office/PO visited
3. Duly approved itinerary of travel Division Chief of Sector
4. Office Order/Travel Order approved in Head of Office
accordance with Section 3 of EO No.
298
5. Certificate of Accomplishment Claimant
(Appendix B), Certificate of Appearance,
Tickets, Official Receipts and RER
depending on the nature of expenses,
6. Approved Obligation Request and Budget Section
Status
7. Filled-Out Disbursement Voucher Accounting Section
(other supporting documents other than TEV
refer to COA Circular 2012-001)
FEES
PROCESSIN PERSON
CLIENT STEPS AGENCY ACTIONS TO BE
G TIME RESPONSIBLE
PAID
1. Submit 1. Receives 2 Copies of None 5 minutes
DV/Claim with DV, 2 Copies of
complete Supporting Documents
supporting and 2 Copies ORS and Budget Officer III
documents to Checks completeness of
Budget SDs based on the
checklist

204
2. Record in the Lodbook, None 10 minutes Budget Officer III
determine availability of
allotment and assigns
ORS number.
3. Review and certifies None 5 minutes Budget Officer III
allotment available in
Box “B” of the ORS
4. Forward signed ORS, None 2 minutes Budget Officer III
DVs and other SDs to
Accounting Section
5. Receives 2 Copies of None 2 minutes
DV, 2 Copies ORS and
other Supporting Accountant III
documents, Checks
completeness of SDs
based on the checklist
6. Assigns DV number and None 20 minutes Accountant III
records in the logbook
the DV number and
date, creditor/payee,
particular and amount
7. Prepares the Journal None 5 minutes Accountant III
Entry Accounting Entry
of Box B in the DV

8. Determines availability None 3 minutes Accountant III

of NCA
9. Reviews DV and signs None 5 minutes Accountant III
in Box C “Certified” of
the Disbursement
Voucher
10. Forwards None 2 minutes Accountant III
Disbursement Voucher
with complete
supporting documents
to PARPO II for
Approval
11. Receives DV and None 2 minutes Accountant III
other Supporting
documents

205
12. Approves payroll None 5 minutes ARD STO
and Box D of DV
13. Forwards None 2 minutes
Disbursement Voucher,
Payroll and Other SDs Accountant III
for Payment of Salaries
to Cashier
14. Receives payroll, 2 None 2 minutes Cashier II
Copies ORS, 2 copies
of DV and other
Supporting documents.
15. Prepare LDDAP- None 30 minutes Cashier II
ADA, ACIC and
transmittal to LBP
16. Signed LDDAP- None 5 minutes Cashier II
ADA and ACIC
17. Forward LDDAP- None 2 minutes Cashier II
ADA, Alphalist, ACIC
and transmittal to the
Accountant for
Signature as to
correctness
18. Receives LDDAP- None 2 minutes Accountant III
ADA, Alphalist, ACIC
and Transmittal
19. Reviews and Signs None 10 minutes
LDDAP-ADA, Alphalist,
ACIC and transmittal Accountant III

20. Forward LDDAP- None 2 minutes

ADA, Alphalist, ACIC
and transmittal to the Accountant III
PARO for Signature as
to Approval
21. Receives LDDAP- None 2 minutes
ADA, Alphalist and Accountant III
ACIC
22. Reviews and Signs None 10 minutes ARD - STO
LDDAP-ADA, Alphalist

206
 and ACIC as to
Approval
23. Forward LDDAP- None 3 minutes
ADA, Alphalist and Accountant III
ACIC to the Cashier
24. Receives signed None 2 minutes Cashier II
LDDAP-ADA, Alphalist,
ACIC and transmittal
2. Credited 25. Segregate copies of None 1 hour Cashier II
payment of LDDAP-ADA, ACIC,
TEV/other claims Alphalist, transmittal and
to employees forward/submit to LBP.
individual ATM
account
TOTAL 3 Hours, 18
Minutes

207
15. Issuance of Certificate of Last Payment Received

This service is provided to employees who either resigned/retired or transferred.

Office or Division: Support to Operations Division (STOD) – Cashiering Section –

Regional Office
Classification: Simple
Type of G2G
Transaction:
Who may avail: Resigning, Retiring and Transferring Employees of the DAR Regional
Office
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Filled-Out Request Form/Logged Request Cashiering Section
AGENCY FEES TO PROCESSIN PERSON
CLIENT STEPS
ACTIONS BE PAID G TIME RESPONSIBLE
Fills out Request Receives request None 1 minute Cashier II
Form or Logs form
Request in Logbook
Checks records of None 10 minutes Cashier II
the requesting
client
Prepares None 3 minutes Cashier II
certification
Reviews/Signs None 2 minutes Cashier II
certification
Receives certification Releases None 1 minute Cashier II
certification
TOTAL 17 minutes

208
16. Leave Administration

Refers to leave of absence privileges entitlement of appointive officials and

employees of the government whether permanent, temporary, contractual or casual.

Office or Division: STOD / HR -DARRO

Classification: Simple
Type of G2G – Government to Government
Transaction:
Who may avail: DAR Officials and Employees
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
All kinds of Leave - two (2) copies Original Electronic Leave Application
Application for Leave
Sick Leave (more than 5 days) attach one Hospital/Attending Physician
(1) Original copy of Medical Certificate
Vacation Leave (Abroad) attach the
following: 1. Letter request stating
therein that the
said travel is on personal account; DAR Office of the Secretary
2. Authority to Travel Abroad; DARRO
3. Four (4) copies of Provincial
Clearance; Head of Office of applicant
IF more than 5 days, additional
requirement: Certification from the
Head of Office concerned that the
leave
of absence will not anyway affect
the
work performance of the office.
Rehabilitation Leave (max of 6 months)
attachment: Hospital/Attending Physician
1. Medical Certificate Police Station
2. Police Incident Report
Calamity Leave (5 days) attachment: National/Local
1. Declaration of State of Calamity
Solo Parent Leave (7 days in a year)
attachment:
1. Photocopy of Solo Parent ID DSWD – Municipal Office
(renewable yearly)
VAWC Leave (10 days) attachment, any of Barangay Captain / Municipal Trial Court in the
the following: absence of Brgy Captain and MTC, Punong
1. Barangay Protection Order;

209
 2. Temporary/Permanent Protection Barangay/Kagawad or Prosecutor or Clerk of
Order obtain from the Court; Court
3. If the Protection Order is not issued
either by the barangay or Court, a
certification issued by the Punong
Barangay/Kagawad or Prosecutor or
Clerk of Court that application for
BPO, TPO, or PPO has been filed
with the said office shall be sufficient
to support the application for the
ten-day leave.
Study Leave attachment:
1. Recommendation form the Head of DARRO
Office/ Agency;
2. Updated PDS; Employee
3. Service Record; HR
4. Certified Photocopy of OTR and Employee
Diploma;
5. Statement of Actual Duties & Employee
Responsibilities duly certified by the
immediate supervisor;
6. Lists of training programs attended HR
for the last five (5) years signed by
the Head of HR;
7. D/IPCR for 2 semesters (at least VS Employee
Rating);
8. Certificate of no Pending Legal Office
Administrative/ Criminal case issued
by the Legal Office;
9. Certificate of no service obligation HR
from previous trainings/scholarship
programs attended signed by the
Head of HR; HR
10. Certification of no pending
nomination to any scholarship (local
or foreign) signed by the Head of Employee
HR;
11. Undertaking stating that in case of
approval the applicant/ nominee
shall not withdraw from his/her
scholarship and that in case of
withdrawal, he/she shall refund any
allowance granted by the office and
the corresponding of number Employee
HRDC

210
 working days shall be charged DARRO
against his/her accrued leave
12. Contract
13. HRDC Resolution
14. Provincial/Regional/Central Office
Clearance
Terminal Leave attachment:
1. Application for Leave Employee
2. Statement of Leave of Absence HR
(SOLA) HR
3. Leave Cards HR
4. Cert. of Transferred Leave (in case
of transfer) HR
5. Latest Appointment HR
6. Latest NOSI or NOSA HR
7. Updated Service Record Employee
8. Statement of Assets, Liabilities and
Networth (SALN) as of date of
retirement DARRO
9. Regional Office Clearance DARCO
10. Central Office Clearance Ombudsman
11. Ombudsman Clearance Employee
12. Photocopy of ATM

AGENCY FEES TO PROCESSIN PERSON

CLIENT STEPS
ACTIONS BE PAID G TIME RESPONSIBLE
1. Prepare, print and
sign electronic
Leave Application None 30 minutes DAR Official /
by the applicant. Employee
 Sick Leave
(maybe filed in
advance or
immediately
upon return for
work)
 Vacation
Leave/Forced
Leave (5 days
before the leave)
In case of
Vacation Abroad
(1 month prior)

211
  Special Privilege
Leave (5 days
before the leave)
 Rehabilitation
Leave (within 1
week upon the
occurrence of
the incident)
 Calamity Leave
(within 30 days)
 Maternity (before
expected
delivery)
 Paternity (after
the delivery)
 Magna Carta
(before the
expected
surgery)
 Solo Parent
Leave (7 days
prior)
 Study Leave (1
month before)
 Terminal Leave
(upon effectivity
of retirement)
2. Submit to
immediate DAR Official /
None 30 minutes Employee
supervisor for
action.
3. Submit to HR for 3.1. Ascertain
computation of authenticity of
Leave Credits. attached 1 day
 SICK LEAVE documents
Medical (Police Report;
Certificate if Solo Parent Id,
more than 5 et al)
None HR
days
 VACATION 3.2 Computation
LEAVE of Leave
Attach Balance/
Clearance if Credits
more 30
working days

212
 VACATION/ 3.3 If documents
TRAVEL attached are
ABROAD – found to be
Attach Letter complete/
request authentic,
stating submit to
therein that Head of Office
the said for approval
travel is on
personal
account;
Regional
Clearance; IF
more than 5
days, attach
Certification
from the
Head of
Office
concerned
that the leave
of absence
will not
anyway affect
the work
performance
of the office.
 REHABILITATI
ON LEAVE –
Attach Medical
Certificate and
Police Incident
Report
 MATERNITY/
MAGNA
CARTA –
Attach Medical
Certificate
 STUDY
LEAVE –
Attach
Recommendati
on form the
Head of Office/
Agency;

213
Updated PDS;
Service
Record;
Certified
Photocopy of
OTR and
Diploma;
Statement of
Actual Duties &
Responsibilitie
s duly certified
by the
immediate
supervisor;
Lists of training
programs
attended for
the last five (5)
years signed
by the Head of
HR; IPCR for 2
semesters (at
least VS
Rating);
Certificate of
no Pending
Administrative/
Criminal case
issued by the
Legal Office;
Certificate of
no service
obligation from
previous
trainings/
scholarship
programs
attended
signed by the
Head of HR;
Certification of
no pending
nomination to
any
scholarship

214
 (local or
foreign) signed
by the Head of
HR;
Undertaking
stating that in
case of
approval the
applicant/
nominee shall
not withdraw
from his/her
scholarship
and that in
case of
withdrawal,
he/she shall
refund any
allowance
granted by the
office and the
corresponding
of number
working days
shall be
charged
against his/her
accrued leave;
Application for
Study Leave;
HRDC
Resolution;
Contract;
Clearance;
4. For approval by
None 3 hrs. Regional Director
the Head of Office
5. Furnished Update
applicant of computerized
approved/ Leave Card None 4 hrs. HR
disapproved copy;
one (1) file 202
TOTAL 2 days

215
PROVINCIAL OFFICE
EXTERNAL SERVICES

216
1. Public Assistance /Handling Queries or Complaints/QRO/PACCU
This service provides meaningful and efficient public assistance to walk-in
clients/visitors/stakeholders. This procedure starts from registration of walk-in
clients/visitors up to updating of clients’ database.
Office or Support to Operations Division
Division:
Classification: Simple
Type of G2C - Government to Client
Transaction:
Who may avail: Farmers, Farmworkers and Landowners as well as cooperatives,
other independent farmer’s organizations and walk-in clients
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Valid Identification Card Any Government-Issued Identification Card

FEES
PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS TO BE
TIME RESPONSIBLE
PAID
10. Upon entry 1.1 Requests the NONE 30 seconds Security Guard
of the DAR Client/ Visitor to
Walk-In leave a valid ID and
Client/Visitor register at the
Security Guard
logbook, then issues
pink colored DAR
walk-in
client’s/visitor’s ID
and directs/ushers
to the PACD
1.2 Visitor (New): NONE 2 seconds Admin Aide
Greets/ welcomes Support to
the Walk-in Client/ Operations Division
Visitor and asks
his/her concern.
11. Client 2.1 Requests the NONE 3 minutes Admin Aide
Registration Client/ Visitor to Support to
register at the Operations Division
PACD logbook
(stating his name,
address, time-in,
and purpose);

11.2 In case the

217
 PACD Officer of the
Day is otherwise
occupied with other
Walk-in Clients/
Visitors inside the
PACD, the PACD
Officer of the Day
may act as
information officers
and undertake initial
assessment of the
DAR walk-in
clients/visitors and
appropriately route
them to the
appropriate PACD
Officer of the Day
that would address
their concern
12. Fills up 3.1 Requests the NONE 2 minutes Admin Aide
the Clientele Walk-in Client/ Support to
Information Visitor to Operations Division
Sheet accomplish the
Clientele
Information Sheet
(CIS) stating his
name, address,
telephone/mobile
number, issues,
case, requests.
3.2 Interviews the NONE 1 hour 30 Admin Aide
Walk-in minutes Support to
Client/Visitor and Operations Division
evaluates his/her
issue/concern
presented and
provide the
appropriate advice
or referral to
Sector concerned,
if warranted.
13. Client/ 4.1 Greets/ NONE 2 seconds Admin Aide
Visitor (Who welcomes the Support to
follows-up Client/Visitor and Operations Division

218
 status of asks his/her
concern) concern
4.2 Requests the Admin Aide
Walk-in Support to
Client/Visitor to Operations Division
register at the
PACD logbook
(stating his name,
address, time-in,
and purpose).
4.3 Undertake NONE 5 minutes Admin Aide
initial assessment Support to
of the DAR walk-in Operations Division
Client’s/ Visitors’
issues. The DAR
walk-in
Client’s/Visitor
shall be given an
official PACD
Referral Slip duly
signed by the
PACD Officer of
the Day and the
corresponding
DAR Area ID.
14. The 5.2 The PACD NONE DARRO-10 Admin Aide
Client/Visitor Officer of the Day minutes Support to
seeks legal refers the Client/ Operations Division
assistance Visitor to the
Frontline Office
Point Person for
Legal assistance
15. If the 6.1 The Visitor to NONE DARRO-10 Admin Aide
concern of the Field minutes Support to
the Operations Operations Division
Client/Visitor Division,
is Land
Tenure
Improvement
(LTI) – Land
Acquisition
and
Distribution
(LAD) and
other

219
operational
matters
15.2 If the Clients’/ NONE
Visitors’ issue
cannot be
resolved by the
PACD Officer of
the Day, the said
point person shall
refer the
Client/Visitor to the
frontline office for
full satisfaction of
the said Clients’/
Visitors’ raised
issues.

PACD shall
issue a
corresponding
color coded DAR
Area ID in
exchange of the
pink colored DAR
walk-in Client’s/
Visitor’s ID. The
Client/Visitor shall
be given an official
PACD referral slip,
duly accomplished
by the PACD
Officer of the Day
and signed by
PCAO

PACD Officer of
the Day shall give
instruction to the
Walk-in
Client/Visitor to
return the
accomplished
Referral Slip to the
PACD.

220
16. The Client/ 7.1 The PACD NONE 2 minutes Admin Aide
Visitor Officer of the Day Support to
submits the reviews the Operations Division
accomplishe accomplished RS
d Referral and CSF and
Slip (RS) replaces the DAR
and Client area ID with the
Satisfaction Pink ID.
Form (CSF)
and DAR
area ID to
the PACD
17. The Client / 8.1 The Security NONE 30 seconds Security Guard
Visitor shall Guard on Duty
surrender retrieves the DAR
the DAR Pink ID in exchange
Pink ID to the for the
Security Client’s/Visitor’s’
Guard on personal ID.
duty at the
main
entrance of
the Office.
17.2 When NONE 1 hour 30 Admin Aide
necessary, the hours RCAO/ ARD
PACD Officer of the Support to
Day shall Operations Division
immediately
prepare an Action
Document
addressing the
Clients/ Visitors’
concern/issue for
review and initial by
the PCAO and for
approval/signature
by the PARPO II
8.3 The Client/ NONE 2 minutes Admin Aide
Visitor shall be Support to
furnished with a Operations Division
copy of the signed
Action Document.
18. The Client / 9.1 The PACD NONE 5 minutes Admin Aide
Visitor Officer of the Day Support to
accomplishe Operations Division

221
s the CSF shall review the
and shall accomplished CSF
submit to
PACD
9.2 The Designated NONE 5 minutes per Designated
Information Officer case Provincial
assigned shall Information Officer
maintain and
update the PACD
Clientele Database
and encode the
case of the client in
the said database
and update the
same on a monthly
basis or upon
receipt of an update
from the concerned
DAR Office.
TOTAL DARRO –3
Hours 15
minutes

222
2. Issuance of Certificate of No Pending Case
The Certification is issued to attest that the requesting party as no pending case at
the Provincial Adjudicator’s Office. The Certification is a requirement for transfer of
awarded lands under Administrative Order No.8, series of 1995, Landbank
transactions and for purposes of determining non-forum shopping.

Office or Office of the Provincial Adjudicator

Division:
Classification: Simple
Type of G2C – Government to Citizen
Transaction:
Who may avail: 1. Any party to the case;
2. Any counsel of record; or
3. Any person authorized by the party / counsel to the case
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Accomplished Request Form Office of the PARAD
(DARAB Request Form) or Letter-
request.
2. For No. 3 in the above Party to the case/Counsel of record
enumeration:
2.1 letter-authority (1 original)
2.2 valid I.D. from the principal and
the representative ( 1 photocopy)
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1. Accomplish 1. Receive and None 5 Minutes Clerk of the
Request Form/ reviews the Adjudicator/Agrarian
written request accomplished form Reform Program Officer II
(ARPO II)
2. Wait while the 2. Verify case None 10 Minutes Clerk of the Adjudicator/
case records are records if there is a ARPO II
being verified pending case
before the
PARAD;

Issue Order of
Payment if with no
pending case
3. Pay to the 3. Prepare the PHP 50/ 10 Minutes Clerk of the Adjudicator/
cashier and Certification Document ARPO II
present official
receipt (OR) (Pauper
litigant free
of charge)

223
4. Receive the 4. Release the None 2 Minutes Cashier / Clerk of the
Certification Certification Adjudicator/ ARPO II
5. Accomplish 5. Request the None 5 minutes Clerk of the Adjudicator/
the Client’s client to accomplish ARPO II
Satisfaction the
Form Client’s Satisfaction
form
TOTAL PHP 50.00 32 Minutes

224
 3. Issuance of Certificate of Finality/Entry of Judgment
The Certificate of Finality / Entry of Judgment is issued to requesting party interested
to have the subject decision be entered in the registry book of judgment which has
become final and executory.

Office or Division: Office of the Provincial Adjudicator

Classification: Simple
Type of G2C - Government to Citizen
Transaction:
Who may avail: 1. Any party to the case;
2. Any counsel of record; or
3. Any person authorized by the party / counsel to the case
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Accomplished Request Form Office of the PARAD
(DARAB Request Form) or Letter-
request.
2. For No. 3 in the above enumeration: Party to the case/Counsel of record
2.1 letter-authority (1 original)
2.2 valid I.D. from the principal and
the representative ( 1 photocopy)
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1. Accomplish 1. Receive and None 5 minutes Clerk of the
Request Form/ review the Adjudicator/Agrarian
Present written accomplished Reform Program Officer II
request form/written (ARPO II)
request
2. Wait while the 2.1. Retrieve None Clerk of the Adjudicator/
case record is case record and ARPO II
retrieved and verified verify if the
decision has
become final &
executory
(FINEX)

1. 5 years & 10 minutes

below
2. Above 5 30 minutes
years;
3. Archived 45 minutes
2.2. Prepare the None 10 minutes Clerk of the Adjudicator/
Certificate of ARPO II
Finality &

225
 Release to the
Client
3. Accomplish the 3. Request to fill- None 5 minutes Clerk of the Adjudicator/
Clients Satisfaction up the Client ARPO II
Form Satisfaction
Form
TOTAL
5 years & below None 30 minutes
above 5 years None 50 minutes
1 hour, 5
Archived None
minutes

226
4. Issuance of Certified Copies of Documents
(Case Records, Decisions, Resolutions, Orders)
The Certified Copies of Documents which include case records, resolution,
decision, and orders are requested by interested parties for personal files, as
annexes to any appeal in any court or tribunal or for other legal purposes.

Office or Office of the Provincial Adjudicator

Division:
Classification: Simple
Type of G2C - Government to Citizen
Transaction:
Who 1. Any party to the case;
may avail: 2. Any counsel of record; or
3. Any person authorized by the party / counsel to the case
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Accomplished Request Form Office of the PARAD
(DARAB Request Form) or Letter-
request.
2. For No. 3 in the above enumeration: Party to the case/Counsel of record
2.1 letter-authority (1 original)
2.2 valid I.D. from the principal and
the representative ( 1 photocopy)
CLIENT FEES TO PROCESSING PERSON
AGENCY ACTIONS
STEPS BE PAID TIME RESPONSIBLE
1. Accomplish 1. Receive and review None Clerk of the
Request Form/ the accomplished form 5 minutes Adjudicator/ Agrari
written request an Reform
Program Officer II
(ARPO II)
2. Wait while 2.1. Retrieve case Clerk of the
the requested records and verify the None 12 minutes Adjudicator/
document is requested document ARPO II
being retrieved
2.2. Prepare, None Clerk of the
reproduces the Adjudicator/
requested document ARPO II
and Issue Order of
Payment (If case
folder is at the
office):

50 pages & below, 30 minutes

active cases

227
 50 pages & below, 40 minutes
5 years & above

above 50 pages, active 1 Hour

cases

above 50 pages, 5 1 hour,10 minutes

years & above
3. Come back 3. (if case folder not None Clerk of the
after three worki yet available): Adjudicator/
ng days ARPO II
Retrieve the document

50 pages & below,

3 Working days
archived

above 50 pages,
3 Working days
archived
4. Pay to the 4. Authenticate the Php 50.00/ 10 minutes Cashier /
cashier and document while the document Clerk of the
Present official Client is paying the Adjudicator/
receipt (OR) corresponding fee at ARPO II
the cashier
(Pauper
Record the OR number litigant is
in the logbook free of
charge)
5. Receive the 5. Release the certified None 3 minutes Clerk of the
certified copies copies of document to Adjudicator/
of document Client ARPO II
6. Accomplish 6. Request the Client to None 5 Clerk of the
Client’s Satisfac accomplish the Client’s Adjudicator/
tion Form and Satisfaction Form ARPO II
drop in the
designated box
provided
TOTAL
For 50 pages and below PHP 50.00
Active Cases 1 hour, 5 minutes
5 years and above 1 hour,15 minutes
Archived 3 days, 35 minutes
For 50 pages and above PHP 50.00
Active Cases 1 hour, 35 minutes
5 years and above 1 hour, 45 minutes
Archived 3 days, 35 minutes

228
5. Issuance of Certified Copies of Transcript of Stenographic Notes
(TSN) Issuance of Certified copies of Transcript of Stenographic
Notes (TSN)

The authenticated copy of the Transcript of Stenographic Notes during a case

hearing is issued to requesting parties for whatever valid purpose it may serve to the
requesting party.

Office or Division: Office of the Provincial Adjudicator

Classification: Simple
Type of Transaction: G2C – Government to Citizen
Who may avail: 1. Any party to the case;
2. Any counsel of record; or
3. Any person authorized by the party / counsel to the case
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Accomplished Request Form (DARAB Office of the PARAD
Request Form) or Letter-request.
2. For No. 3 in the above enumeration: Party to the case/Counsel of record
2.1 letter-authority (1 original)
2.2 valid I.D. from the principal and
the representative ( 1 photocopy)
FEES TO
AGENCY PROCESSING PERSON
CLIENT STEPS BE
ACTIONS TIME RESPONSIBLE
PAID
1. Accomplish Request 1. Receives None 5 minutes Clerk of the
Form/ written request and review the Adjudicator/Agrarian
accomplished Reform Program Officer II
form (ARPO II)
2.Wait while the 2.1. Retrieves None 10 minutes Clerk of the
requested TSN is being case records Adjudicator/ (ARPO II)
retrieved and verify the
requested
document
2.2. Prepares, None 20 Minutes Clerk of the
reproduce the Adjudicator/ (ARPO II)
requested
document and
Issues Order of
Payment (If
case folder is at
the office)
3. Come 3. (if TSN is None 3 Working Stenographer
back after three working not yet days
days available)

229
 Transcribes
TSN
4. Pay to the cashier 4. PHP 10/ 10 Minutes Cashier / Clerk of the
and Authenticates page Adjudicator/ (ARPO II)
Present official receipt the TSN while
(OR) the Client is (Pauper
paying the litigant is
corresponding free of
fee at the charge)
cashier

Records the
OR number in
the logbook
5. Releases the None 2 minutes Clerk of the
5. Receive the certified certified copies Adjudicator/ (ARPO II)
copies of TSN of TSN to
Client
6. Accomplish Client 6. Requests the None 5 minutes Clerk of the
Satisfaction Form and Client to Adjudicator/ (ARPO II)
drop in the designated accomplish the
box provided Clients
Satisfaction
Form
TOTAL
PHP 52 minutes
TSN is available
10.00
PHP 3 days
TSN is yet to be transcribed
10.00

230
6. Processing of DAR Clearance (A.O. 1 s. 1989)
The processing of application of DAR clearance involves the conveyance of private
agricultural lands not covered by any agrarian reform program or within the retained
area of the landowners / transferors with an area of not more than five (5) hectares.
Applicable requirements and procedures must be complied by landowners/transferors
and buyers/transferees.

Office or Division: LEGAL DIVISION - DARPO

Classification: Complex
Type of Government to Government/Business/Client
Transaction:
Who may avail: Landowner/Transferor, Buyer/Transferee, Heirs, Representative
(with SPA)
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Letter request addressed to the Requesting party, either the Transferee or
MARPO of the place where the subject Transferor
property applied for DAR Clearance is
located
2. copy of the document to be Requesting party, either the Transferee or
registered (Deed of Conveyance) Transferor
3. Certified electronic copy of the Register of Deeds
OCT/TCT issued by the ROD not later
than 3 months from date of application
4. Certified true copy of the Tax Municipal Assessor’s Office
Declaration not later than 3 months from
date of application
5. Affidavit of Transferor executed Transferor
separately by the husband and wife
stating that the subject land is within the
retention and that there is no tenant
occupying the subject land
6. Affidavit of Transferee executed Transferee
separately by the husband and wife that
the landholding including the land to be
acquired is not more than 5 hectares
7. Death certificate from the LCR in Local Civil Registrar
case of death of transferor or transferee
or in case of no records, church death
certificate or affidavit of two disinterested
person stating the fact of such death
8. Sketch plan of the property or Requesting party, either the Transferee or
Approved plan (if portion) Transferor
9. Certificate of Aggregate Landholding Assessor’s Office
of both Transferor and Transferee

231
 (including spouses) from the
Municipality, City and Provincial
Assessors where the subject land is
located and where the Transferor and
Transferee resides (as stated in the
Deed) not later than 3 months from date
of application
10. If applicant is a Corporation: Requesting party- Corporation
a. Secretary’s certificate or board
resolution
b. Articles of Incorporation or By-
laws
11. If applicant is a Cooperative: Requesting party- Cooperative
a. CDA Registration
b. Board resolution
c. Articles of Incorporation or By-
laws
12. If applicant is an Association: Requesting party- Association
a. SEC or DOLE Registration
b. Officers Resolution
c. Articles of Incorporation or By-
laws
FEES TO PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS
BE PAID TIME RESPONSIBLE
DARMO
1. File a written 1. Receive the written None
request with request and evaluates
attached requiredthe completeness of
documents in a attached documents.
ARPT /
folder to the 10 minutes SARPT DARMO
DAR Municipal
Office (DARMO)
where the subject
land is located
1.1 If the application is None
complete, Record in the
Official Record Book
and indicate date of
receipt in the
ARPT /
applicant’s receiving 30 minutes SARPT DARMO
copy.

1.2 If the application is

not complete, return to
the applicant for

232
 compliance of the
lacking documents.
2. Accompany 2. Conduct ocular None
DARMO staff to the inspection and prepare
site in the conduct investigation report and
of Ocular recommendation. Then,
Inspection forward the DAR
clearance application ARPT /
3 days SARPT DARMO
folder together with the
attachments and the
investigation report and
recommendation plus
indorsement to the
DARPO.
DARPO
2.1 Log in the received None
documents in the Records officer,
10 minutes
Official Record Book of DARPO
the DARPO.
2.2 Forward to the None
Chief Legal Division
Clerk, Legal
and assigns to the 15 minutes Division- DARPO
concerned Legal
Officer
2.3 Review and None
evaluates the DAR
clearance application
folder and if found in
order, prepares
completed staff work
(CSW) for the PARPO 1 day Legal Officer, DARPO
with prepared DAR
clearance certification.
If not in order, deny the
application without
prejudice to refiling of
the same.
2.4 Final review of the None
DAR application folder, Chief, Legal Div.
6 hours
CSW, prepared DAR DARPO
clearance certification
2.5 Forward the CSW None
with attached Clerk, Legal
15 minutes Division DARPO
Certification to the
Office of the PARPO.

233
 2.6 Sign the certification None
 2 hours  PARPO II, DARPO
if found to be in order
2.7 Forward the signed None
document (DAR
Secretary
Clearance/ Order of  10 minutes of PARPO II, DARPO
Denial) to Legal
Division
3. Client request None
3. Prepare order of Clerk, Legal
release of DAR 15 minutes Division DARPO
payment slip.
clearance
4. Proceed to the 4. Issue Order of None Accounting Clerk , Clerk,
20 minutes Legal Division DARPO
Accounting Office Payment (OP)
PHP
50.00 for the
5. Give OP and 5. Receive OP and
order
pays the payment, prepares Cashier, Clerk, Legal
PHP 15.00 15 minutes Division DARPO
corresponding fee and issues Official
for
to the Cashier Receipt (OR).
documentary
stamp
6. Record the OR None Clerk, Legal
6. Present OR to Division DARPO
Number in the Logbook
the Legal Division  20 minutes
and attach the OR to
Clerk
the Certification.
7. Issue the None Clerk, Legal
7. Sign the Certification/DAR Division DARPO
Logbook before Clearance/Order of
receiving the Denial and require the
15 minutes
Certification/DAR client to sign the
Clearance/Oder of Logbook and
Denial administer Feedback
Form
8. Accomplish None Clerk, Legal
Feedback Form Division DARPO
and drop at the
suggestion drop 8. Record the client’s
20 minutes
box located at the feedback
Public Assistance
and Complaint
Desk (PACD).
TOTAL PHP 65.00 5 days
3 hours
15 minutes

234
7. Payment to Service Providers
The Agency is mandated to ensure payment of claims rendered by the Service
Provider
Office or Support to Operations Division - DARPO
Division:
Classification: Highly Technical
Type of Government to Business
Transaction:
Who may avail: Interested caterer/owner of venue/supplier of services/
interested supplier of goods

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

Approved Activity Design with End-user
Budget Estimate-for Services
Purchase Request End-user
Posting of opportunity to PHILGEPs BAC Secretariat/PHILGEPs Point Person
(Ph50,000.00 and above)
Request for Quotations End-user
Abstract of Canvass Canvasser
BAC Resolution BAC/Procurement Unit
BAC Minutes of Meeting BAC Secretariat/Procurement Unit
Philgeps Registration Supplier
Business/Mayor's Permit Supplier
Omnibus Sworn Statement-if Supplier
applicable
Income Tax Return-if applicable Supplier
Certificate of BIR Registration-first Supplier
claim
Approved Purchase Order/Contract HOPE/Procurement Unit
Billing Statement/Statement of Supplier
Account/Charge Invoice
Attendance Sheet (certified by end End-user
user)/for payment of Services
Terminal Report/Minutes of End-user
Meeting/for payment of Services
Acceptance & Inspection Reports/for Supply Officer/Inspector
payment of goods
Delivery Receipts/for payment of Supplier
goods
Posting of Notice of Award to BAC Secretariat/PHILGEPs Point Person
PHILGEPS
Obligation Request & Status (ORS) End-User/Procurement Unit

235
Disbursement Voucher End-User/Procurement Unit
CLIENT STEPS AGENCY FEES TO PROCESSING PERSON
ACTIONS BE PAID TIME RESPONSIBLE
Submits claim to Receives the 2 minutes STOD staff
STOD claim indicating
the date of receipt
Logs the claim 3 minutes STOD staff
voucher indicating
the payee,
amount,
particulars and
provides control
number
Forwards the 2 minutes STOD staff
claim voucher to
Budget Section
Initial checking of 5 minutes Budget staff/Budget
the completeness Officer
of documents
including the
signatories. If
incomplete, return
the Disbursement
Vouchers (DV) to
claimant.
Verifies available 10 minutes Budget staff/Budget
funds per Officer
Project/Activity/Pr
ogram (PAP).
Obligates and
assigns ORS
control number.
Assigns UACS
Codes
Retains copy 1 of 2 minutes Budget staff/Budget
the ORS then Officer
forwards the
obligated DV to
the Accounting
Section. Records
the transaction in
a logbook
indicating the
ORS number,
UACS codes,

236
payee and
particulars.
Receives Copy 1- 2 minutes Accounting
4 of DV, staff/Accountant
Supporting
Documents (SDs)
and Copy 2-3 of
duly signed ORS
from the Budget
Section.
If the attachments 2 minutes Accounting
of the claim are staff/Accountant
not complete,
return to claimants
for compliance.
If documents 2 minutes Accounting
attached are staff/Accountant
complete, stamps
"Received" and
indicates date of
receipt and
records in the
logbook indicating
the
Payee/Creditor,
Particulars,
Amount and
assigns DV
number.
Retrieves & 3 minutes Accounting
Verifies the staff/Accountant
transaction in the
Index of Payment
(IoP) to avoid
double payment
If not yet paid, 4 minutes Accounting
computes the final staff/Accountant
amount for
payment, net of
applicable tax
rate. Analyzes
the corresponding
accounting entry
for the said claim.
Verifies ORS

237
against DV, if the
amounts are the
same, records in
the IoP including
the amount of tax
withheld and net
amount.
If the amounts in 5 minutes Accounting
the ORS and DV staff/Accountant
differ, prepares
NORSA in three
copies and to be
signed by the
Accountant.
Computes the 5 minutes Accounting
taxes to be staff/Accountant
withheld and
prepares BIR
Forms 2307 &
2306.
Provide 5 minutes Accounting
accounting entry staff/Accountant
on the DV.
Final review and 30 minutes Accountant
certify as to
completeness and
propriety of
supporting
documents and
availability of
funds. Affixes
signature in Box C
of DV and
Certificate of
Taxes Withheld.
Forwards the 5 minutes Accounting
certified/ signed staff/Accountant
Copy 1-4 of DV,
SDs, ORS and
Certificate of
Taxes Withheld to
the Office of the
Head of Agency
for approval.

238
Head of the Office 5 minutes Head of Agency or
approves the DV. Authorized
representative
The Office of the 5 minutes Head of the Office
Head of Agency Staff
forwards the
approved DV to
the Cashier unit.
Prepares Check 5 minutes Cashier
/LDDAP ADA
upon receipt of
approved
Disbursement
Vouchers from the
Head of the Office
Forwards the 2 minutes Cashier
prepared LDDAP
ADA to the
Accounting
section for final
review.
Review, verify and 5 minutes Accountant
certifies LDDAP
ADA prepared by
Cashier and
sends back to
Cash unit for
finalization
Cashier forwards 5 minutes Cashier
the LDDAP ADA
/CHECK to the
Head of the Office
for approval.
Head of the Office 5 minutes Head of Agency or
approves the Authorized
LDDAP representative
ADA/CHECK.
The Office of the 5 minutes Cashier
Head of Agency
forwards the
approved LDDAP
ADA/CHECK back
to Cashier unit.
TOTAL: 2 hours 4 minutes

239
8. Transfer of Awarded Lands from ARBs Pursuant to PD 27, EO 228
and RA 6657 (DAR AO 8, s. 1995, Joint DAR-LRA MC 09-06
In the course of time, awardees of emancipation patent and certificate of land
ownership award decided to transfer the ownership to qualified transferees, a
certification is secured from the DAR in compliance to AO 8 S 1995. This will legitimize
the transfer transaction from the original awardee to the new owner.

Office or Division: LEGAL DIVISION OF DARPO AND DARRO1

Classification: Complex
Type of Transaction: G2C - Government to Client
Who may avail: Applicant EP/CLOA Allocatee, Buyers of EP/CLOA
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Written Letter-request Transferor or his/her Heirs
Copy of Deed of Conveyance/Transfer Transferor or his/her Heirs
(Extra-Judicial with Waiver,
Sale, Donation,etc)
Certified copy of EP/CLOA Transferor or his/her Heirs
Latest Tax Declaration Municipal Assessor’s Office
Affidavit of Transferor stating that the subject Transferor or his/her Heirs
property has no pending case at the DARAB
or any of its Adjudicators, the DAR, the
Courts or at the Office of the
President. However, if the owner is dead,
present also a death certificate
Affidavit of Transferee duly acknowledge by Transferor or his/her Heirs
the BARC Chairman on the place where the
land is located, executed within three (3)
months stating that the landholding including
the land to be acquired is not more than 5
hectares.
Certificate of Aggregate Landholding of the
Transferee (including spouse) within three
(3) months from the Municipality, City, and
Municipal/City/Provincial Assessor’s Office
Provincial Assessors where the land is
located and where the Transferee resides
(based in the Deed)
Income Tax Return (Certified True Copy) of
BIR
the Buyer/transferee
Residence Certificate of the
Barangay or Municipal Treasurer’s Office
Buyer/transferee
Certification from
the MunicipalTreasurer’s Office (Tax Municipal Treasurer’s Office
Clearance)
Certification from LBP/DAR regarding loans LBP or DAR

240
 Notarized Certification from NIA NIA
Certificate of Full Payment for compensable
LBP
lands
FEES TO PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS
BE PAID TIME RESPONSIBLE
DARMO AND DARPO
1. File with the DAR 1. Evaluate the None
Municipal Office completeness of the
(DARMO) where the attached documents to
subject land is the written request for
located, a written Transfer of Awarded SARPT/ARPT ,
1 day
request to transfer Land. Validates from DARMO
his/her awarded the EP/CLOA
landholding with all database.
the required
attachments.
1.1 If incomplete (lackin None SARPT/ARPT ,
g documentary DARMO
evidence), return the
application folder to the 20 Minutes
applicant.

1.2 If the application is None SARPT/ARPT ,

complete, Record in the DARMO
Official Record Book
and indicate date of
receipt in the
applicant’s receiving
copy. 1 hour

1.3 Schedule for OCI

and inform client.

2. Accompany 2. Conduct ocular None

DARMO staff to the inspection and
site in the conduct of prepares investigation
Ocular Inspection. report and
recommendation. Then,
SARPT/ARPT,
forward the Transfer 3 hours
DARMO
Application folder
together with the
attachments and the
investigation report and
recommendation plus

241
endorsement to the
DARPO.
2.1 Receive the folder, None
Record Officer,
endorse to Legal 20 Minutes DARPO
Division
2.2 Legal Division None Clerk of Legal
receive, docket, and Division and
20 minutes
route/assign to a Legal Chief Legal,
Officer for review. DARPO
2.3 Legal Officer review None
and evaluate the 1 day Legal Officer,
folder. DARPO
2.4 If found to be None
incomplete or lacking
requirements, return
the application together
with supporting Legal
1 hour Officer, DARPO
documents to DARMO
for further action copy
furnished DARPO and
applicant.
2.5 If the folder is None
complete (supporting
docs), prepare Clerk of Legal
Transmittal Order to Division / Chief
1 hour
DARRO with Legal/PARPO
countersign of the Chief II, DARPO
Legal for signature of
the PARO II.
2.6 After transmittal is None
signed, forward the
Clerk of the
Transfer Application
1 hour Legal Division,
folder with DARPO
recommendation and
transmittal to DARRO.
DARRO
1. Receive folder from None 15 minutes Administrative
the Office of the ARD Assistant, OD-
and records the same DARRO
in the logbook.
Thereafter transmits
the folder to the Chief
Legal
2. Assign the case to None 4 hours Chief Legal,
the Legal Officer DARRO

242
3. Evaluate and None 3 days Legal Officer,
prepare Draft Order DARRO

3.1 Conduct OCI if

necessary and prepare
the OCI report within 3 3 days
days from OCI
4. Prepare draft None 4 hours Legal Officer,
Resolution and submit DARRO
draft Order to the Chief
Legal
5. Review the draft None 2 days Chief
Order and return to the Legal, DARRO
assigned Legal Officer
for amendments and/or
final printing
6. Input corrections of None 4 hours Assigned Legal
the Chief Legal and Officer, DARRO
final printing. Submit
the corrected Order to
the Chief Legal for
countersignature
7. Countersign the None 4 hours Chief Legal,
Order and transmit the DARRO
same to the Head of
Executive Assistant
8. Review Order. If None 4 hours Head of
found in order, transmit Executive
to ARD. If not, transmit Assistant, OD-
to assigned Legal DARRO
Officer along with
amendments
9. Assigned Legal None 4 hours Legal Officer,
Officer submit Order to DARRO
the Chief Legal for
countersignature
10. Countersign the None 2 hours, 45 Chief Legal,
Order and transmit to minutes DARRO
the ARD.
11. Review Order. If None 2 days Assistant
found in order, Regional
countersign and submit Director,
to the RD. if not, return DARRO
to the Chief Legal for
amendments

243
 12. Final Review of None 4 days Regional
Order. If found in order, Director,
affix signature. If not, DARRO
return to the Chief
Legal
13. Record and None 1 hour Admin. Aide,
reproduce copies of the OD- DARRO
Order and forward the
same to the Records
Section for mailing out
3. Receive the Order End of transaction
through mail
TOTAL None 20 days

244
9. Issuance of Certification on Motion for Reconsideration/Appeal
filed on Agrarian Reform Implementation (ALI) Case/s
This certification is requested by the parties to the case to ascertain whether the
order or the decision has a Motion for Reconsideration on file.
Office or Division: Support to Operations Division
Classification: Simple
Type of Transaction: Government to Citizen
Who may avail: Parties to the Case and other interested Parties
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Valid Company or any Government Issued Company or any Government Offices
Identification (ID) Card (Example: LTO, SSS, LGUs, PhilPost)
2. SPA for Authorized Representatives Party to the Case
3. Letter-Request Interested Party
FEES TO PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS
BE PAID TIME RESPONSIBLE
1. Request for issuance 1. Attends to client to None 5 minutes Designated Records
of Certificate on Motion determine needs and Officer Support to
for Reconsideration endorses to Operations Division
(CMR) responsible person (STOD)
2. Presents valid IDs, 2. Issues Request Slip None 1 minutes Designated Records
SPA (if for Order of Payment Officer
Representative), Support to
and Letter-request (if Operations Division
not Party to the case)
3. Presents Order of 3. Issues Official Order None 2 minutes Accountant II
Payment to of Payment Support to
Accountant II Operations Division
4. Pays to Cashier 4. Issues Official P50/Certif 3 minutes Cashier
Receipt ication* Support to
Operations Division
5. Presents Official 5. Issues CMR None 2 minutes Designated Records
Receipt to Support to Officer
Operations Support to
Operations Division
6. Receives Copy of 6. Asks Client to sign in None 2 minutes Designated Records
CMR the logbook Officer
STOD
7. Fills-out Client 7. Places Client Satis- None 2 minutes Designated Records
Satisfaction Form faction Form in the box Officer - STOD
TOTAL
Parties/Not-Parties to the Case P50* 17 minutes
Farmers and ARBs Free** 12 minutes
*- Memorandum Circular No. 2, Series of 2011
**- Memorandum Circular No. 246, Series of 2017

245
10. Issuance of Certified True Copies (CTC) of DAR Issuances
This Certified True Copy is requested by clients to support their legal,
administrative, and financial obligations or requirements

Office or Support to Operations Division

Division:
Classification: Simple
Type of Government to Government; Government to Citizen
Transaction:
Who may avail: DAR Personnel and Publics
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Personal Transaction

FEES TO PROCESSING PERSON

CLIENT STEPS AGENCY ACTIONS
BE PAID TIME RESPONSIBLE
1. Requests 1. Attends to client None 5 minutes Designated Records
for CTC of DAR to determine needs Officer
Issuances and endorses to Support to
responsible person Operations Division
2. Checks for the None 1 minutes Designated Records
availability of the Officer
DAR issuance Support to
Operations Division
3. Issues Request None 2 minutes Designated Records
Slip for Order of Officer
Payment Support to
Operations Division
2. Presents Order 2. Issues Official None 2 minutes Accountant II
of Payment to Order of payment Support to
Accountant II Operations Division
3. Pays to Cashier 3. Issues Official P1/page* 3 minutes Cashier
Receipt Free of Support to
charge - for Operations Division
Farmers
and
ARBs**
4. Presents 4. Issues CTC of None 2 minutes Designated Records
Official Receipt DAR Issuance Officer
to Support to Support to
Operations Operations Division
Division
5. Receives CTC 5. Asks Client to None 2 minutes Designated Records
sign in the logbook Officer

246
 Support to
Operations Division
6. Fills-out Client 6. Places Client None 2 minutes Designated Records
Satisfaction Form Satisfaction Form in Officer
the box Support to
Operations Division
TOTAL
Publics P1/page* 19 minutes
Farmer and ARB Free of 11 minutes
charge**
DAR Personnel Free of 11 minutes
charge
*- Memorandum Circular No. 2, Series of 2011
**- Memorandum Circular No. 246, Series of 2017

247
11. Issuance of Certified True Copies (CTC) of Orders/Documents

This Certified True Copy of order or decision is requested by parties to the case and
other interested parties as their reference in whatever legal purpose this may serve

Office or Division: Support to Operations Division

Classification: Simple
Type of Transaction: Government to Client
Who may avail: Parties to the Case/Interested Parties
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Valid Company or any Government Company or any Government Offices (Example:
Issued Identification (ID) Card LTO, SSS, LGUs, PhilPost)
2. SPA for Authorized Representatives Party to the Case
3. Letter-Request Interested Party
AGENCY FEES TO PROCESSING PERSON
CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1.Requests for CTC of 1.Provides Letter- None 5 minutes Designated Records
Order/Documents Request Form Officer
(if not Party to the Support to
case) Operations Division
2. Presents the form 2. Legal None 5 minutes Attorney V
to Legal Division for Division evaluates Legal Division
Approval (if non-party and approves the
to the case) request
3. Presents approved 3. Issues Request None 2 minutes Designated Records
request to Designated Slip (RS) for Officer
Records Officer (if Order of Support to
not party to the case) Payment Operations Division
4. Presents RS 4. Issues Official None 2 minutes Accountant II
to Accountant II Order Support to
of Payment Operations Division
5. Pays to Cashier 5. Issues Official 3 minutes Cashier
Receipt Support to
Operations Division
Certified True P50/page*
Copy
Plain Copy P10/page*
Free of
Charge** -
for
Farmers/AR
Bs

248
 6. Presents Official 6. Issues copy of None 5 minutes Designated Records
Receipt to Support to CTC Officer
Operations Division Support to
Operations Division
7. Receives Copy 7. Asks Client to None 2 minutes Records Officer
of CTC sign in the Support to
logbook Operations Division
8. Fills-out Client 8. Places Client None 2 minutes Designated Records
Satisfaction Form Satisfaction Form Officer
in the box Support to
Operations Division
TOTAL
CTC for Party/Not-Party to the Case P50/page* 26 minutes
Plain Copy for Party/Not-Party to the P10/page* 26 minutes
Case
Farmer and ARBs Free of 21 minutes
charge**
*- Memorandum Circular No. 2, Series of 2011
**- Memorandum Circular No. 246, Series of 2017

249
 DARPO
Internal Services

250
1. Provision of Data/Information to Clients

Data and/or information on the status of programs, activities and projects implemented
by the Department of Agrarian Reform are provided to individuals, institutions and other
government agencies for whatever legal purpose/s they may serve.

Office or Support To Operations Division (STOD)- DAR Provincial Office

Division:
Classification: Simple
Type of G2C (Government to Client), G2G (Government to Government)
Transaction:
Who may avail: All
CHECKLIST OF REQUIREMENT WHERE TO SECURE
a. Valid Identification Card (original, if walk-in Any government institution, office of the
client; photocopy/scanned if letter request is requesting client/entity/organization, school
mailed/e-mailed) if client is a student
b. Letter Request* (1 copy, original for walk-in  
client and mailed request, printed PDF file of
letter request)
  * Letter must clearly specify the  
data/information needed, when needed, and
the purpose/s for which the data/information will
be used
CLIENT STEPS AGENCY ACTION FEES TO PROCESSING PERSON
BE PAID TIME RESPONSIBLE
A. IF WALK-IN
CLIENT:
1. Registers in the Verifies the identity of the client None 2 Minutes Admin Assistant,
visitors/clients l thru the ID card and requires STO Div.
ogbook and the client to fill up the
presents ID Data/Information Request Form
card. (DIRF).
2. Fills up the Assesses if the DIRF is      
Data/Informatio properly filled up. If not,      
n Request requests the client to make the
Form (DIRF) necessary correction/s.
and returns it to
the Record
Officer
3. Submits/presen Receives and records the None 5 Minutes Admin Assistant,
ts the letter request through the ODTS and STO Div.
request - indorses it to the Planning
stating the data Officer for appropriate action.
/information

251
 being availed Forwards also the DIRF to the
of and the Planning Officer.
purpose/s for
which the
data/informatio
n will be used.
Peruses the letter request. If it None 5 Minutes Planning
is in order, assesses if Officer, STO Div,
data/information requested is
available in DAR.
If data/information requested is not available      
in DAR      
  Informs the client that the None 2 Minutes Planning
  data/information being Officer, STO Div,
requested is not available in
DAR. If possibIe, advises the
client on where and how the
data/information needed can be
availed.
 If data/information requested is available in      
DAR      
If the data is available in soft
copy, the client may provide
CD or flash drive where the
data will be copied.
Copies the data/information to None 10 Minutes Planning
the CD or flash drive. Officer, STO Div,
If the data is available in hard
copy, the client leaves ID
card with the service
provider and have the
data/information
photocopied.
Instructs the client on the None 5 Minutes Planning
photocopying of the Officer, STO Div,
data/information.
If in case the data or
information
requested needs ample time
to prepare, the client leaves
contact number/e-mail
address so as to be informed
of the availability of the
requested data/information.

252
 Instruct the client to leave None 5 Minutes Planning
contact number/e-mail address Officer, STO Div,
for information when to pick-up
the data/information
requested.
  Processes the requested   1 Day Planning
  data/information. For e-mailed   Officer, STO Div,
request, e-mail the requested
data/information to the client.
 4. Provides copy of the requested None 5 Minutes Planning
Receives the data/information to the client. Officer, STO Div,
copy None 2 Minutes Planning
Officer, STO Div,
Fills-out the Client
Satisfaction Form
TOTAL      
  Data is not available in DAR None 14 Minutes  
  Data is available in DAR and None 24 Minutes  
  does not require additional
processing
  Data is available in DAR but None 1 Day and 17  
  requires additional Minutes
processing
B. IF THRU        
MAIL/E-MAIL:        
1. Sends request For mailed request, endorses None 2 Minutes Designated officer
(through letter to the STOD. For e- , Office of
mail/e-mail) to mailed request, forwards e- the PARPO II
the Office of mailed request to the STOD
the Regional
Director
  Receives the mailed/e-mailed   5 Minutes Designated officer
  request. Prints the e-mailed   , Office of
letter request. the PARPO II
  Records the request through   2 Minutes Designated officer
  the ODTS and indorses it to the , Office of
Planning Officer for appropriate the PARPO II
action.
  Peruses the letter request. If it   5 Minutes Planning
  is in order, assesses if Officer, STO Div,
data/information requested is
available in DAR. Fills up the
DIRF.

253
  If data/information requested      
  is not available in DAR      
  Informs the client, through   5 Minutes Planning
  telephone/mobile phone/e-mail Officer, STO Div,
that the data/information being
requested is not available in
DAR. If possibIe, advises the
client on where and how the
data/information needed can be
availed.
If data/information requested is available in      
DAR      
If the data is readily available
2. Receives the For e-mailed request, e-mail to   5 Minutes Planning
requested the client the requested Officer, STO Div,
data data/information.
If in case the data or information
requested needs ample time to prepare.
  Processes the requested   1 Day Planning
  data/information. For e-mailed   Officer, STO Div,
request, e-mail the requested
data/information to the client.
2. Receives the Provides copy of the requested None 5 Minutes Planning
requested data/information to the client. Officer, STO Div,
data
 3. Fills-out the Receives the filled-out form None 2 Minutes Planning
Client Officer, STO Div,
Satisfaction
Form
TOTAL      
  Data is not available in DAR   19 Minutes  
  Data is available in DAR and   19 Minutes  
  does not require additional
processing
  Data is available in DAR but   1 Day and  
  requires additional 21 Minutes
processing

254
2. PROCESSING OF APPLICATION FOR VACANT POSITIONS

It is the judicious and objective process of assessing the merit and fitness of the
applicants for recruitment and promotion in accordance with the approved 2018 DAR
Merit Selection Plan. The DAR adheres to the observance of the Equal Employment
Opportunity Principle (EEOP) to be able to employ the right people who are essential
to the Agency's performance.

Office or Division: Support to Operations Division (STOD)

Classification: Highly Technical
Type of
G2G - Government to Government, G2C - Government to Client
Transaction:
Who may avail: All interested and qualified applicants
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Letter-Intent, specifying the position/item
Applicant
number and place of assignment (2 copies)
2. Updated CSC Form 212 (duly subscribed & Forms downloadable from CSC
Sworn) with Work Experience Sheet (2 copies) Website (www. or at Personnel Section
3. IPCR for the last rating period
Applicant
(2 photocopies)
4. Certificates of trainings attended
Applicant
(2 photocopies)
5. Certificates of trainings attended (per MC 19-
2019) for Division Chiefs and
Applicant
Executives/Managerial Positions
(2 photocopies)
6. Proof of awards and recognition received
Applicant
(2 photocopies)
7. Scholastic Records (Transcript of Records,
Diploma, duly certified by the school School last attended, CHED
(2 photocopies)
8. Certificate of Eligibility
(1 Authenticated-original copy) and CSC/PRC
(1 photocopy)
FEES
PROCESSIN PERSON
CLIENT STEPS AGENCY ACTIONS TO BE
G TIME RESPONSIBLE
PAID
Inventory of vacant Secretariat
position/s at all levels None 1 day AO V/AO IV
Personnel Section
  Prepare/Submit -Request
Secretariat
for Publication of vacant
None 1 Hour AO V/AO IV
position (CSC Form No. 9) Personnel Section
to CSC Field Office

255
  Publish vacancies in CSC 10 Days per
CSC Field Office and
Job Portal None approved Regional Office
DAR MSP
1. Access Posting of all vacancies in 3
to www.csc.gov.ph/w conspicuous places within Secretariat
ww.dar.gov.ph websit DAR premises, DAR None 10 Days AO V/AO IV
e website or other DAR Personnel Section
created social media sites
2. Submit letter-intent 2.1 Receive and review the None 15 minutes Secretariat
with required document against /applicant AO V/AO IV
complete required the checklist Personnel Section
documents 2.2 Evaluate all documents None 15 minutes
of applicants if met the /applicant
minimum requirement of
the position based on the
Qualification Standard, and Secretariat
application of the EEOP AO V/AO IV
2.3 None 15 minutes Personnel Section
Notify/Inform qualified or /applicant
not qualified applicants
2.4 Profiling None 30 minutes HRMPSB Secretariat
of selection line up of
qualified applicants AO V/AO IV
2.5 Conduct Preliminary None 2 hours Personnel Section
Meeting
2.5.1 Present to the
HRMPSB the
selection line up of
qualified applicants Secretariat
and their respective None 2 hours AO V/AO IV
profiles for review. Personnel Section
2.5.2 Agree on the
schedule of
assessment None 10 minutes
activities.
2.6 Post the Selection Line
up in 3 conspicuous places
within DAR premises None 15 minutes
2.7 Notify all qualified /applicant
applicants on the schedule
of written examination and
assessments
3. Personally appear 3.1 Conduct None Regional/Provincial
for the written of customized Written 4 hours HRMPSB
examination and Pre Examination Secretariat

256
sent valid
Identification Card
3.2 Checks the written None
exam and post the results Regional HRMPSB
1 day
at DARRO/DARPO bulletin Members
boards
3.2 Prepares notice None Regional/Provincial
5 minutes per
for interview HRMPSB
applicant Secretariat
  3.4 Conducts Interview/preli None 30
minary evaluation using the minutes
Regional/Provincial
Comparative Assessment HRMPSB
Form (CAF) to all qualified per
applicants applicant
3.5 Finalizes & submits None
Regional/Provincial
CAF to Provincial HRMSPB
1 day HRMPSB
for signature & for the Secretariat
schedule of deliberation
3.6 Prepares notice for None Regional/Provincial
deliberation per instruction 15 minutes HRMPSB
from the Chairperson Secretariat
  3.7 Select (drawn by lot) None
raters (Peers, Co-Workers,
Regional/Provincial
Supervisor
10 days HRMPSB
& Subordinates) for the Secretariat
Psychosocial & Potential
Form
  3.8 Computation and None Regional/Provincial
Tabulation of result 3 days HRMPSB
Secretariat
  3.9 Preparation of None
Comparative Assessment Regional/Provincial
Form (CAF) and 10 days HRMPSB
Comparative Assessment Secretariat
Result
  3.10 Conduct of HRMPSB None
deliberation
 Ranks the applicants
in accordance to the
Regional/Provincial
rating they obtained
10 days HRMPSB member &
from evaluation secretariat
 Determines the top
(5) candidates for
indorsement to the
appointing officer

257
  3.11 Prepare Final None
Comparative Assessment
Regional/Provincial
Result/Summary
5 days HRMPSB
of Deliberation Results Secretariat
(SODR) for signature of the
members of HRMPSB
  3.12 HRMPSB Resolution  
  3.12.1 Minutes of the None Regional/Provincial
Deliberation  5 days HRMPSB
Secretariat
3.12.2 Submit Final None
Comparative Assessment Regional/Provincial
Result with the other 15 minutes HRMPSB
pertinent documents to the Secretariat
Appointing Authority
3.13 Select appointee None 1 day Appointing Authority
3.14 Post deliberation None Regional/Provincial
result in 3 conspicuous 15 days HRMPSB
places Secretariat
3.15 Prepare and send None
Notice/Memorandum to all Regional/Provincial
newly appointed personnel 30 Minutes HRMPSB
for the submission of Secretariat
additional requirements
4. Submit 4.1 Receive/review require None
Requirements d documents
necessary for the
AO V/AO IV
processing and 30 Minutes HRM Staff
attestation of
appointments by the
CSC
4.2 Prepare appointments None
in 4 original copies for
5 days HRM Staff
approval of the appointing
authority
4.3 Submits the None
appointment papers to the
30 minutes HRM Staff
Officer of the RD for
signature
4.4 Approves/signs the None
appointment papers of the 1 day Appointing Authority
appointee
  4.5 Release original copy of None
15 Minutes HRM Staff
appointment to the

258
 appointee with the date of
receipt
5. Receive Original 5.1 Secure 4 original copies None
Copy of Appointment of the appointment for Civil
30 Minutes HRM Staff
Service Commission copy
and 201 file
  5.2 Post Notice of None
Regional HRMPSB
Appointments in 3 15 Days Secretariat
conspicuous places
  5.3 Prepare Oath of Office, None
Position Description
30 Minutes HRM Staff
Form and Certificate of
Assumption to Duty
6. Takes Oath/ 6.1 Conduct orientation/trai None
Assumption to duty ning for newly appointed 3 days STOD Group
personnel
7. Prepare and submit None
Report of Appointment
Issued (RAI), 3 Original
copies of Appointment and 2 Hours HRM Staff
other supporting
documents to the CSC
Field Office
End of Transaction 105 days

259
3. ISSUANCE OF PERSONNEL RECORDS

The processing request for the issuance of personnel records

Office or STOD/ HR
Division:
Classification: SIMPLE
Type of G2G
Transaction:
Who may avail: DAR Officials & Employees
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Request Form HR Office

FEES TO PROCESSIN PERSON

CLIENT STEPS AGENCY ACTIONS
BE PAID G TIME RESPONSIBLE
File a written 1.Receive filled-up Request None 15 minutes HR Section/ Staff
request or Fill- Form and assess the
out Request Form documents requested;
re: Service Record,
HR Section/ Staff
Notice of Step 2. Stamp or indicate the date of None 15 minutes
Increment (NOSI), receipt;
Notice of Salary Head of
Adjustment (NOSA 3. Approval by the Head of None Office/Authorized
), Certificate of Office or authorize official of the 1 hour Official
Leave Credits, request
Certification of
Loan, Certification 4. Prepare the Personnel None 3 hours HRMO/HR Staff
of Employment and Records/documents/
Compensation) Certification requested;

4. Forward the
CAO
Certification/documents to the None 1 hour
Office of Chief Administrative
Officer (CAO) for review and
evaluation of documents
and affix initial;

5. Forward the None 2 hours PARPO II

Certification/Documents to the
Office of the PARPO for
approval and signature.
TOTAL 7 hrs. & 30
mins.

260
4. RETIREMENT/SEPARATION BENEFITS

Refers to the processing of the retirement benefits of employees who signify

their intention to retire or separate from the government service and the commutation
of their accrued leave credits into money value termed as terminal leave benefit which
is based on the highest salary rate received prior to or upon retirement date/voluntary
separation.

Office or Division: STOD- HR OFFICE

Classification: COMPLEX
Type of G2G
Transaction:
Who may avail: Employees 60 to 65 yrs. old & employees with at least 15 yrs.
in govt. service
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
 Letter-intent to retire stating therein The retiree must prepare the letter-intent to
the date of retirement for funding retire addressed to the Head of Office
purposes
FOR GSIS APPLICATION FOR RETIREMENT
BENEFITS:
 Application for Retirement Benefits The retiree must secure the form from the
HR Office or download form from the GSIS
web
 Service Record HR Office
 Certification as to leave of Absence w/o HR Office
pay
 Certification as to the last day of service HR Office
 Ombudsman Clearance Office of the Ombudsman
 GSIS Retirement Documents Can be download at the GSIS Web
 Affidavit of Pendency/Non-Pendency of Can be download at the GSIS Web
Cases
FOR TERMINAL LEAVE BENEFITS:
 Application for Terminal Leave Benefits Form available at the HR Office
 Service Record HR Office
 Statement of Leave of Absence (SOLA)
 Leave Cards
 Cert. of Transferred Leave (in case of
transfer)
 Latest Appointment
 Ombudsman Clearance Office of the Ombudsman
 NOSA/NOSI HR Office
 Municipal/Provincial/Regional Clearance Municipal/Provincial Office/Regional

261
  Last CSC Appointment HR Office
 SALN as of Last Day of Service SALN Form available at the HR Office,
Retiree must prepare the SALN & have it
notarized
 Leave Records HR Office
 Photocopy of ATM Concerned applicant
 For Division Chiefs and Above
 NAP (Inventory of Records) Division Chief/MARPOs/PARPOs
concerned

GSIS RETIREMENT BENEFITS

FEES TO PROCESSIN PERSON
CLIENT STEPS AGENCY ACTIONS
BE PAID G TIME RESPONSIBLE
1. Fill out Review duly none 1 hr. Retiree with the
Application for accomplished application assistance of HR
Retirement and attach supporting staff
Benefits documents
Prepare transmittal of the 30 minutes
application for Retirement
Benefits to GSIS upon
signature of AAO of
indorsement
2. The retiree Record release of none 10 minutes Retiree &
submits the documents received HR officer
application for by applicant
retirement benefits
to the GSIS
1 day

• TERMINAL LEAVE
BENEFITS
CLIENTS STEPS AGENCY ACTION FEES TO PROCESSIN PERSON
BE PAID G TIME RESPONSIBLE
1. Notify head of Acceptance of retirement
office intention to intention
retire
2. Secure Assist the retiree in none 15 days Retiree with the
Municipal/Provinci securing office clearance assistance of HR
al/Regional Staff
Clearance

262
3. Request (SR, Prepare documents none 2 days HR staff
NOSA, NOSI, requested
Leave records
4. Submit duly Consolidate requirements, none 5 days HR Staff
accomplished SAL
N as of last day of Review, check as to
service the veracity of
documents such as:
-Cross checking of leave
records -
earned vs.availed
-summary of leave of
absences
Determine completeness
and sufficiency of
requirements
Transmit to none 1 hr HR Staff
DARRO/DARCO

TOTAL 23 Days

263
5. LEAVE ADMINISTRATION

Refers to leave of absence privileges entitlement of appointive officials and

employees of the government whether permanent, temporary, contractual or
casual.

Office or Division: STOD / HR

Classification: Simple
Type of Transaction: G2G – Government to Government
Who may avail: DAR Officials and Employees
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
All kinds of Leave - two (2) copies Electronic Leave Application
Original Application for Leave
Sick Leave (more than 5 days) attach one (1) Hospital/Attending Physician
Original copy of Medical Certificate
Vacation Leave (Abroad) attach the
following: 1. Letter request stating therein
that the
said travel is on personal account; DAR Office of the Secretary
2. Authority to Travel Abroad; DARPO/DARRO/DARCO
3. Four (4) copies of Provincial Clearance;
IF more than 5 days, additional Head of Office of applicant
requirement: Certification from the
Head of Office concerned that the leave
of absence will not anyway affect the
work performance of the office.
Rehabilitation Leave (max of 6
months) attachment: Hospital/Attending Physician
1. Medical Certificate Police Station
2. Police Incident Report
Calamity Leave (5 days) attachment: National/Local
1. Declaration of State of Calamity
Solo Parent Leave (7 days in a
year) attachment:
1. Photocopy of Solo Parent ID (renewable DSWD – Municipal Office
yearly)
1. VAWC Leave (10 days) attachment, any Barangay Captain / Municipal Trial Court in
of the following: the absence of Brgy Captain and MTC,
2. Barangay Protection Order; Punong Barangay/Kagawad or Prosecutor or
3. Temporary/Permanent Protection Order Clerk of Court
obtain from the Court;
4. If the Protection Order is not issued
either by the barangay or Court, a
certification issued by the Punong

264
 Barangay/Kagawad or Prosecutor or Clerk
of Court that application for BPO, TPO, or
PPO has been filed with the said office shall
be sufficient to support the application for
the ten-day leave.
5. Study Leave attachment:
6. Recommendation form the Head of DARPO/DARRO/DARCO
Office/ Agency;
7. Updated PDS; Employee
8. Service Record; HR
9. Certified Photocopy of OTR and Employee
Diploma;
10. Statement of Actual Duties & Employee
Responsibilities duly certified by the
immediate supervisor;
11. Lists of training programs attended for HR
the last five (5) years signed by the Head of
HR;
12. D/IPCR for 2 semesters (at least VS Employee
Rating);
13. Certificate of no Pending Administrative/ Legal Office
Criminal case issued by the Legal Office;
14. Certificate of no service obligation from
previous trainings/scholarship programs HR
attended signed by the Head of HR;
15. Certification of no pending nomination to
any scholarship (local or foreign) signed by HR
the Head of HR;
16. Undertaking stating that in case of
approval the applicant/ nominee shall not Employee
withdraw from his/her scholarship and that in
case of withdrawal, he/she shall refund any Employee
allowance granted by the office and the HRDC
corresponding of number working days shall DARPO/DARRO/DARCO
be charged against his/her accrued leave
17. Contract
18. HRDC Resolution
19. Provincial/Regional/Central
Office Clearance
20. Terminal Leave attachment:
21. Application for Leave Employee
22. Statement of Leave of Absence (SOLA) HR
23. Leave Cards HR
24. Cert. of Transferred Leave (in case of HR
transfer)

265
 25. Latest Appointment HR
26. Latest NOSI or NOSA HR
27. Updated Service Record HR Employee
28. Statement of Assets, Liabilities and
Networth (SALN) as of date of retirement
29. Provincial Office Clearance DARPO
30. Regional Office Clearance DARRO
31. Central Office Clearance DARCO
32. Ombudsman Clearance Ombudsman
33. Photocopy of ATM Employee

AGENCY FEES TO PROCESSING PERSON

CLIENT STEPS
ACTIONS BE PAID TIME RESPONSIBLE
1. Prepare, print and sign
electronic Leave Application
by the applicant. None 30 minutes DAR Official /
 Sick Leave (maybe Employee
filed in advance or
immediately upon return
for work)
 Vacation
Leave/Forced Leave (5
days before the leave) In
case of Vacation Abroad
(1 month prior)
 Special Privilege
Leave (5 days before the
leave)
 Rehabilitation Leave
(within 1 week upon the
occurrence of the
incident)
 Calamity Leave (within
30 days)
 Maternity (before
expected delivery)
 Paternity (after the
delivery)
 Magna Carta (before
the expected surgery)
 Solo Parent Leave
(7 days prior)
 Study Leave (1 month
before)

266
  Terminal Leave (upon
effectivity of retirement)

2. Submit to immediate DAR Official /

None 30 minutes
supervisor for action. Employee
3. Submit to HR for 3.1 Ascertain
computation of Leave authenticity of
Credits. attached 1 day
 SICK LEAVE documents
 Medical Certificate if (Police Report;
more than 5 days Solo Parent Id, et
 VACATION LEAVE al)
 Attach Clearance if
more 30 working days 3.2 Computation
 VACATION/ TRAVEL of Leave
ABROAD – Attach Balance/ Cred
Letter request stating its
therein that the said
travel is on personal 3.3 If documents
account; Provincial attached are
Clearance; IF more found to be
than 5 days, attach complete/ aut
Certification from the hentic, submit
Head of Office to Head of
concerned that the Office for
None HR
leave of absence will approval
not anyway affect the
work performance of
the office.
 REHABILITATION
LEAVE – Attach Medical
Certificate and
Police Incident Report
 MATERNITY/ MAGNA
CARTA – Attach Medical
Certificate
 STUDY LEAVE –
Attach Recommendation
form the Head of Office/
Agency; Updated PDS;
Service Record; Certified
Photocopy of OTR and
Diploma; Statement of
Actual Duties &
Responsibilities duly

267
 certified by the immediate
supervisor; Lists of
training programs
attended for the last five
(5) years signed by the
Head of HR; IPCR for 2
semesters (at least VS
Rating); Certificate of no
Pending Administrative/
Criminal case issued by
the Legal
Office; Certificate
of no service
obligation from previous
trainings/ scholarship
programs attended signed
by the Head of
HR; Certification of no
pending nomination to any
scholarship (local or
foreign) signed by the
Head of HR; Undertaking
stating that in case of
approval the applicant/
nominee shall not
withdraw from his/her
scholarship and that in
case of withdrawal,
he/she shall refund any
allowance granted by the
office and the
corresponding of number
working days shall be
charged against his/her
accrued leave; Application
for Study Leave; HRDC
Resolution;
Contract; Clearance;
4. For approval by the
None 3 hrs. Head of Agency
Head of Office
5. Furnished applicant of Update
approved/ disapproved copy; computerized
None 4 hrs. HR
one (1) file 202 Leave Card

TOTAL 2 days

268
6. PAYMENT OF SALARIES

Refers to the processing and payment of salaries and other benefits of DAR officials
and employees per approved appointment, certificate of assumption to duty &
funds availability as authorized by the DBM.

Office or SUPPORT TO OPERATIONS DIVISION

Division:
Classification: COMPLEX
Type of G2G
Transaction:
Who may avail: DAR Officials and Employees
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
PAYROLL ADJUSTMENT FORM From Employees
COLLECTION LIST From
GSIS/HDMF/Philhealth/Employees
Association/
Other GFIs & Private Lending Inst.
With MOA/MOU
FEE
S TO PERSON
PROCESSIN
CLIENT STEPS AGENCY ACTIONS BE RESPONSIBLE
G TIME
PAID

Received Payroll Encode in the General None 1 day HRMO II

Adjustment Form Payroll employees’
adjustment form and
collection list from GSIS
PAGIBIG/OTHERS
1. Employee None
Adjustment
Form
2. Collection None
List from
PAGIBIG/GSIS

3. Collection None
List
from Employee
s Association &
Other
GFIs/Private
Lending Inst.

269
Printing/review & Generation of Payroll with None 4 hrs. HRMO II
collation of Summary of Totals
General Payroll

Printing/ review & Generation of Payslips None 4 hrs. HRMO II

collation of
Payslips

Submit to the Payroll for signature of the None 1 hr. RCAO/PCAO

Office of the PCAO
PCAO for
signature

Submit to the General Payroll for ORS None 3 hrs. BUDGET

Provincial Budget OFFICER II
Officer for
processing
Submit to the General Payroll for None 4 hrs. ACCOUNTANT
Provincial processing and signature II
Accountant for by the Provincial
review & Accountant
processing

Submit to the General Payroll None 1 hr. PARPO II

Office of the for approval and signature
PARPO II for of PARPO II
signature

Submit to the General payroll for None 4 hrs. CASHIER II

Cashier II for FINDES/LDDAP/SUMMAR
encoding & Y OF LDDAP-ADA issued
generation of and validated ADA entries
reports

Generate of advice of None 3 hrs. CASHIER II

check issued

ACIC for submission to None 4 hrs. CASHIER II

LBP

Employees Sign General Payroll and None 4 hrs. CASHIER II

proceed to the submit DTR
Cashier Section
TOTAL 5 days

270
7. Provision to Internal Clients Data and Information from EP/CLOA
Database

Service InformationThis procedure covers from receipt of Request Form,

evaluation, retrieval of data from EP/CLOA and filling-up of findings on the Request
Form

Office or Division: Support to Operations Division

Classification: Simple
Type of Transaction: G2G
Who may avail: PACU
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Approved request form (2 original copies) PACU

FEES PERSON
PROCESSING
CLIENT STEPS AGENCY ACTIONS TO BE RESPONSIBLE
TIME
PAID
1. PACU staff route the
1. Receives and Log- 5 Minutes IT Personnel
Request Form to IT
in written request
Personnel
2. Evaluates, verifies,
retrieves the
requested data and 10 Minutes IT Personnel
fill-up the findings
portion of the Letter
Request
3. Photocopies the
updated Letter Request IT Personnel
(2 copies) 5 Minutes
1st Copy - for CAO
2nd Copy -
Safekeeping
4. Forwards the updated IT Personnel
5 Minutes
letter request to PACU
(original copy)
2. PACU receive the 5 minutes PACU Staff
report and Fill-up feedback
form
End of Transaction 30 minutes

271
8. Provision of conducting Information and Communication
Technology (ICT) hardware and software repair/maintenance to
requesting employees

This procedure covers from receipt of the ICT Status Request Form to the release of
thequipment repaired/for repair outside/ for disposal.

Office or Division: Support to Operations Division

Classification: Simple
Type of G2G
Transaction:
Who may avail: All DARRO/DARPO Employees
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. Approved ICT Status Request Form Support to Operations Division

FEES TO PROCESSING PERSON

CLIENT STEPS AGENCY ACTIONS
BE PAID TIME RESPONSIBLE
1. Fill-up ICT 1. The end-user completely 5 minutes End-user
Status Request Form fills-up the ICT Status
Request Form.
2.The IT Personnel receives 5 minutes IT Personnel
and records in the log sheet
all information from the ICT
Status Request Form.
3. The IT Personnel attends 30 minutes IT Personnel
to the request of the
concerned end-user. If the
device is under
warranty, endorse to GS
Chief, otherwise proceed to
next step.
4. Return the device to end 15 minutes IT Personnel
user
4.1 If the device is
unserviceable, prepare Pre-
Repair Inspection
Report and
2. End user receives 10 minutes End-user
the device then
prepares Purchase
Request Form.
3. Fill-up Feedback 5 Minutes End-user
Form
End of Transaction 1hr. 10 mins

272
9. Facilitation to Access Agricultural and Enterprise/ Livelihood
Credit to ARBO members

This service provides the processes on how to facilitate ARBO members access
to agricultural and enterprise/livelihood credit services from accredited lending
institutions.

Office or Provincial Program Beneficiaries Development Division, DAR-PO

Division:
Classification: Complex
Type of G2C
Transaction:
Who may avail: Agrarian Reform Beneficiaries, Agrarian Reform
Beneficiary Households Agrarian Reform Beneficiaries Organizations
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
1. ARB/ARB HH member must be a List of members from the organization (where
member of an ARB organization ARB is a member)
2. Certification from the ARBO (whereARBO
ARB is a member) that ARB is in good
standing (1 original)
3. ARBO must have legal personality Certificates of Registration, Latest COC (CDA),
(CDA/SEC/DOLE) (1 certified true CGS (SEC)
copy)
4. ARBO must have Policies, Systems ARBO
and Procedures (PSP) on lending (1
certified true copy)
FEES TO PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS
BE PAID TIME RESPONSIBLE
1. Logs details 1. Hand over/give the
on the Visitors visitors logbook None 5 Minutes Guard on Duty
Logbook
2. Submits reque 2. Receive and record
st to facilitate the letter request
Records
access to credit through Official
None 15 Minutes staff, Records
Document Tracking Section/STOD
System (ODTS) and
forward to head of office
2.1 Receive, evaluate Receiving Clerk/Head
None 30 Minutes
and route to PBD sector of Office
2.2 Receive, examine
Receiving
and route to point- None 10 Minutes Clerk/CARPO, PBDD
person concerned

273
 2.3 Determine Credit and Micro
appropriate action to Finance (MF) Point-
None 1 Hour person,
immediately respond to
the request PBDD
2.4 Prepare and send
letter to requesting party Credit and MF Point-
person – PBDD
to comply with
and
documentary None 4 Hours Records
requirements (with staff, Records
attached checklist of section/STOD
requirements)
3. ARBO 3. Assist ARBO in the
prepares preparation of
Credit and MF Point-
documentary documentary
None 1 Day person, PBDD
requirements for requirements.
the preparation
of loan proposal
3.1 Endorse the
Credit and MF Point-
documentary None 1 Hour person, PBDD
requirements to LBP
4. ARBO applies 4. Facilitate
for Credit Line the approval of the Credit and MF Point-
None 2 Days person, PBDD
Agreement with Credit Line agreement
LBP
5. ARBO 5. Assist in the
prepares preparation of loan Credit and MF Point-
None 1 Day
documents for release documents person, PBDD
loan releases
6. ARB- 6. Conduct pre-release
borrowers/ARBO orientation with LBP
Credit and MF Point-
to attend pre- None 1 Day person, PBDD
release
orientation
END OF TRANSACTION
TOTAL None 6 Days, 7 Hours

274
10. Provision of Appropriate Trainings to ARB Organizations

This service will provide trainings as requested by assisted-ARBOs in terms of farm

technology, livelihood and skills enhancement to improve their levels of maturity.

Office or Program Beneficiaries Development Division

Division:
Classification: Highly Technical
Type of G2B and G2C
Transaction:
Who may avail: ARB Organizations in Agrarian Reform Areas (ARAs)
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter Request or Resolution (1 original, 2 ARBO
photocopy)

FEES TO PROCESSI PERSON

CLIENT STEPS AGENCY ACTIONS
BE PAID NG TIME RESPONSIBLE
1. Logs details Hand over/give the visitors None 5 minutes Guard on Duty
on the Visitors logbook
Logbook
2. Submits Letter 2. Receive and record the None 15 minutes Records staff,
Request/ARBO letter request/ARBO Records
Resolution to resolution through Official Section/STOD
concerned Head Document Tracking System
of Office (ODTS) and forward to head
of office
2.1 Receive, evaluate and None 30 minutes Receiving Clerk/Head
route to PBD sector of Office
2.2 Receive, examine and None 10 minutes Receiving
route to concerned point- Clerk/CARPO-PBDD
person
2.3 Determine appropriate None 1 hour Institutional
action to immediately Development Point
respond to the request Person, PBDD
2.4 Prepare and send letter None 2 hours Institutional
to requesting party on the Development Point
action to be undertaken Person,
PBDD /Records staff,
Records
section/STOD
If can be accommodated None 4 hours Institutional
within the current Development Point
budget, prepare activity Person, PBDD
proposal (if not, include in
the next year PBD targets)

275
 Review of activity proposal None 4 hours CARPO - PBDD
Approval of Activity None 1 day Head of Office
Proposal
Procurement Process None 3 days End user/BAC
Notification & Confirmation None 1 day Institutional
of Participants Development Point
Person, PBDD
Attendance to Conduct of trainings None Depending PBD
the activity on the Staff, ARBs & non-
type of ARBs of
training ARBOs and Resource
Person
Accomplish post- Distribute, collects and None 1 Hour Secretariat, RP
activity/training analyze evaluation forms
evaluation
END OF TRANSACTION
TOTAL None 6 days,
5 hours

276
11. Conduct of Dialogue

The conduct of dialogue to address the issues and concerns of the petitioner.

Office or Land Tenure Improvement Division

Division:
Classification: Highly Technical
Type of Government to Citizen
Transaction:
Who may avail:Civil Society Organization (CSO), Agrarian Reform Beneficiaries or
Potential ARB, Landowner and other stakeholders
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Request for Dialogue Petitioner
FEES TO PROCESSING PERSON
CLIENT STEPS AGENCY ACTIONS
BE PAID TIME RESPONSIBLE
Submits Request Receives request for None 5 minutes Records Officer
for Dialogue dialogue
Forwards request to Head of Records Officer
5 minutes
Office
Prepares memorandum to Head of Office
concerned Operating Units
for a meeting on the issues None 10 minutes
and concerns raised by the
petitioner.
Conducts Meeting with the Head of office
concerned Operating concerned
None 2 hours
Units with regards to issues
raised by the petitioner
Prepares Letter Head of office
Reply informing the concerned
petitioner on the date and None 10 minutes
venue of the dialogue to
CSO
Initials, signs and Head of office
approves Letter Reply to peti None 20 minutes concerned and H
tioner ead of office
`15 minutes
Sends Letter Reply to *depending on the
None Records Officer
petitioner accessibility of the
petitioner

277
 Head of Office,
concerned office
Dialogue proper with
None 4 hours sector and
the petitioner petitioner

Prepares Minutes of the 8 hours Secretariat, Head

dialogue and signs of Office, and
the agreements petitioner
TOTAL 15 hours & 5 minutes
END OF TRANSACTION

278
12. Request for Certification for the Annotation of Certificate of Full
Payment and Release of Real Estate Mortgage (CFP and ROREM)

This procedure covers the request from ARBs for the annotation of CFP and ROREM
issued by the Land Bank of the Philippines for the cancellation of incumbrance
annotated in the EP/CLOA.

Office or Division: DARMO/ DARPO

Classification: SIMPLE
Type of Transaction: G2C – Government to Citizen
Who may avail: ARBs
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter Request for the Annotation of CFP and ARB
ROREM
Original copy of the CFP and ROREM LBP
Original copy of Owners Duplicate Certificate ARB
(ODC) of the EP/CLOA
Tax Declaration Municipal/City Assessor’s Office
Updated Tax Payment Municipal/City Treasurer’s Office
AGENCY FEES TO BE PROCESSING PERSON
CLIENTS STEPS
ACTIONS PAID TIME RESPONSIBLE
Submit Letter Request and Receives Letter None 15 minutes MARPO
supporting documents to Request with
DARMO complete
supporting
documents
Prepares None 15 minutes MARPO
endorsement and
recommendation
to PARPO
Receives Letter Request Receives Letter None 15 minutes DARPO -
with endorsement and Request with EP/CLOA
recommendation with endorsement and Unit Head/
supporting documents recommendation CARPO LTS
from MARO and submits with supporting
to DARPO EP/CLOA Unit documents
Prepares None 30 minutes DARPO -
Certification EP/CLOA
of annotation of C Unit Head/
FP and ROREM CARPO LTS
for approval

279
Receives the Certification Issues None 10 minutes DARPO -
of annotation of CFP and Certification EP/CLOA
ROREM of annotation of C Unit Head/
FP and ROREM CARPO LTS
END OF TRANSACTION. Time : 1hr and 25 minutes

280
13. Request for the issuance of Certification that the EP/CLOA has no
pending case, not subject to protest and petition for retention

This procedure covers the request from ARBs for the issuance of Certification that
EP/CLOA has no pending case, not subject to protest and petition for retention as a
basis of Land Bank of the Philippines for the issuance of CFP and ROREM for the
cancellation of incumbrance annotated in the EP/CLOA.

Office or Division: DARPO

Classification: SIMPLE
Type of Transaction: G2C – Government to Citizen
Who may avail: ARBs/ LBP
CHECKLIST OF REQUIREMENTS WHERE TO SECURE
Letter Request for the issuance of CFP and ARB
ROREM (1 copy, original)
Photocopy of the EP/CLOA (certified copy) ARB
Photocopy of Official Receipt of the Full LBP AOC
Payment of Lot Amortization
EP/CLOA Information System Certification CARPO Operations
AGENCY FEES TO BE PROCESSING PERSON
CLIENTS STEPS
ACTIONS PAID TIME RESPONSIBLE
Submit Letter Request Receives Letter None 15 minutes MARPO
and supporting Request with
documents to complete
DARMO/ and request of supporting
LBP for DARPO to issue documents
certification
Prepares and None 15 minutes MARPO
issues certification
(template) and indo
rsement to DARPO

Receives and submit to Receives None 15 minutes DARPO CARPO

DARPO EP/CLOA certification LTS
(template) and EP/CLOA Head/
indorsement, and
issue EP/CLOA
Information System
Certification
Reviews and None 30 minutes DARPO Chief Leg
evaluates the al Division
request that the
EP/CLOA is not a
subject of

281
 protest, petition for
retention and no
pending case
Approval of the None 30 minutes PARPO
request
Receives the certification Issue certification w None 15 minutes PARPO
for transmittal to LBP by ith the supporting
the ARB documents/
transmit the
request together
with the certification
to the LBP
END OF TRANSACTION. Time : 2hrs

282
VI. Feedback and Complaints

FEEDBACK AND COMPLAINTS MECHANISM

How to send feedback 1. Accomplish Client Satisfaction Form
available at the DAR Public Assistance
and Information Center (PAIC) or in the
office you visited and put this in the drop
box/suggestion box.

2. Send feedback, queries, complaints, or

suggestions at email address:
dar.gov.ph@gmail.

3. Access information on our DAR policies,

activities, and services at the DAR
website: http:// www.dar.gov.ph.

How feedbacks are Drop box are opened daily for

processed issues/concerns that needs immediate action
and endorsed to office concerned for
appropriate action. Office concerned should
give feedback to CRD-PAMRS the action
done.

Client Satisfaction Survey are consolidated

monthly and the result are disseminated to
offices concerned.

How to file a complaint Complaints may be filed through written or

verbal to the Officer of the Day (OD) at the
PAIC.

How complaints are The Officer of the Day may response to the
processed complaints immediately if he can. If not,
he/she may endorse/refer to the office
concerned with a referral form with reply on
the action taken by the office. The referral
form with action on the complaint will be
endorsed back to PAIC for monitoring
purposes.

283
Contact Information of dar.gov.ph@gmail.
PAIC PAIC (632) 4559489
(632) 4537980
(632) 4556729

284
VII. LIST OF OFFICES

Office Address Contact Information

Office of the DAR Central Office, (02) 8929-34-60
Secretary (OSEC) Elliptical Road, Diliman, (02) 8928-7031 loc. 401
Quezon City Telefax: (02) 8920-0380
deptsecretary@dar.gov.ph
jrcastriciones@dar.gov.ph
Office of the Head DAR Central Office, (02) 3453-4434
Executive Elliptical Road, Diliman, (02) 3453-1225
Assistant (HEA) Quezon City hea.osec@dar.gov.ph

Office of the DAR Central Office, (02) 3453-8566

Undersecretary Elliptical Road, Diliman, (02) 3454-5478
- Legal Affairs Quezon City (02) 3455-3516
Office (LAO) usec_lao@yahoo.com.ph
useclao@dar.gov.ph
Office of the DAR Central Office, (02) 3426-7484
Undersecretary – Elliptical Road, Diliman, (02) 3454-5086
Support Services Quezon City (02) 3455-2343
Office (SSO) usec.sso@dar.gov.ph
Office of the DAR Central Office,
Undersecretary – Elliptical Road, Diliman, (02) 3456-4613
Finance, Quezon City usec.fmao@dar.gov.ph
Management and
Administration
Office (FMAO)
Office of the DAR Central Office, (02) 3453-3612
Undersecretary – Elliptical Road, Diliman, (02) 3453-8264
Field Operations Quezon City dar.operations@gmail.com
Office (FOO) usec.foo@dar.gov.ph
Office of the DAR Central Office, (02) 3426-5177
Undersecretary – Elliptical Road, Diliman, (02) 3426-7486
Foreign Assisted Quezon City usec.fapso@dar.gov.ph
and Special
Project Office
(FASPO)
Office of the DAR Central Office, (02) 3456-4613
Undersecretary – Elliptical Road, Diliman, (02) 3456-2850
Policy Planning & Quezon City usec.ppro@dar.gov.ph
Research Office
(PPRO)

285
 Office Address Contact Information
Office of the DAR Central Office, (02) 3454-6028
Assistant Elliptical Road, Diliman, (02) 3453-2667
Secretary - Legal Quezon City asec.lao@dar.gov.ph
Affairs Office
Office of the DAR Central Office, (02) 3426-7451
Assistant Elliptical Road, Diliman, (02) 8920-4267
Secretary – Quezon City asec.sso@dar.gov.ph
Support Services
Office
Office of the DAR Central Office, (02) 3453-4667
Assistant Elliptical Road, Diliman, (02) 3454-7889
Secretary – Field Quezon City asec.foo@dar.gov.ph
Operations Office
Office of the DAR Central Office, (02) 8426-7486
Assistant Elliptical Road, Diliman, asec.fmao@dar.gov.ph
Secretary – Quezon City
Finance,
Management and
Administration
Office
Department of DAR Central Office,
Agrarian Reform Elliptical Road, Diliman, (02) 3453-9249
Adjudication Quezon City darab_bm1@dar.gov.ph
Board
Board Member 1
Department of DAR Central Office,
Agrarian Reform Elliptical Road, Diliman, (02) 3454-4924
Adjudication Quezon City darab_bm2@dar.gov.ph
Board
Board Member 2
Department of DAR Central Office,
Agrarian Reform Elliptical Road, Diliman, (02) 3454-6593
Adjudication Quezon City darab_bm3@dar.gov.ph
Board
Board Member 3
Department of DAR Central Office, (02) 3454-6970
Agrarian Reform Elliptical Road, Diliman, (02) 3453-6456
Adjudication Quezon City edir.darabsec@dar.gov.ph
Secretariat attyrcmanalaysay_darabsec@yahoo.com

Presidential DAR Central Office, (02) 3454-7135

Agrarian Reform Elliptical Road, Diliman, Telefax: (02) 3456-4341
Council Quezon City director.parcsec@dar.gov.ph

286
 Office Address Contact Information
Secretariat (PARC
Sec)
Public Assistance DAR Central Office, (02) 8928-6821
and Media Elliptical Road, Diliman, (02) 3455-6729
Relations Service Quezon City (02) 3455-0814
(PAMRS) director.pamrs@dar.gov.ph
Director - Bureau DAR Central Office, (02) 3453-2220
of Agrarian Legal Elliptical Road, Diliman, (02) 3454-5196
Assistance Quezon City (02) 3454-6660
(BALA) (02) 3454-0643
director.bala@dar.gov.ph
Director – Legal DAR Central Office, (02) 3455-0521
Service Elliptical Road, Diliman, (02) 3456-2901
Quezon City director.legal@dar.gov.ph
Director – Bureau DAR Central Office, (02) 8926-1890
of Agrarian Elliptical Road, Diliman, (02) 3454-8901
Reform Quezon City director.barbd@dar.gov.ph
Beneficiaries
(BARBD)
Director – Project DAR Central Office, (02) 3454-2143
Management Elliptical Road, Diliman, (02) 3454-2150
Service (PMS) Quezon City director.pms@dar.gov.ph
Director – Bureau DAR Central Office, (02) 3454-7263
of Land Tenure Elliptical Road, Diliman, (02) 3454-4672
Improvement Quezon City director.blti@dar.gov.ph
(BLTI)
Director – Policy DAR Central Office,
and Research Elliptical Road, Diliman, (02) 8926-8961
Service (PRS) Quezon City
Director – DAR Central Office, (02) 3455-6871
Planning Service Elliptical Road, Diliman, (02) 3453-9049
(PS) Quezon City director.pps@dar.gov.ph
Director – DAR Central Office, (02) 3426-9315
Management and Elliptical Road, Diliman, (02) 8925-3495
Information Quezon City (02) 3453-0600
System Service miss@dar.gov.ph
(MISS) director.miss@dar.gov.ph
Director – Finance DAR Central Office, 02) 3453-5224
and Management Elliptical Road, Diliman, (02) 3456-3985
Service (FMS) Quezon City director.fms@dar.gov.ph
Director – DAR Central Office, (02) 3455-5247
Agrarian Reform Elliptical Road, Diliman, Telefax: (02) 8922-8975
Capacity Quezon City director.arcds@dar.gov.ph

287
 Office Address Contact Information
Development
Service (ARCDS)
Director – DAR Central Office, (02) 3455-5855
Administrative Elliptical Road, Diliman, Telefax: (02) 3453-3412
Service (AdServ) Quezon City director.admin@dar.gov.ph
DAR Regional No. 39 Rebollido (074) 445-4497
Office CAR Building, Manuel Roxas rd.car@dar.gov.ph;
Street, Alfonso Tabora records.car@dar.gov.ph
Barangay, Baguio City
2600
Abra Provincial Rosario Diocesan (074) 752 5886
Office Complex Magallanes St. parpo2.abra@dar.gov.ph;
cor. Gomez St., Zone 5, records.abra@dar.gov.ph;
Bangued, Abra dar_abra.records@yahoo.com.ph
Apayao Provincial Luna, Apayao 0927 825 7234
Office parpo2.apayao@dar.gov.ph;
records.apayao@dar.gov.ph;
darapayao2013@yahoo.com.ph
Benguet Pineshill Business (074) 422-8187; (074) 424-8213
Provincial Office Center, Km. 5 Balili, La parpo2.benguet@dar.gov.ph;
Trinidad, Benguet benguetrecords@yahoo.com;
records.benguet@dar.gov.ph
Ifugao Provincial Lamut, Ifugao (074) 382-2638; 0998 984 5054
Office parpo2.ifugao@dar.gov.ph;
records.ifugao@dar.gov.ph;
dar_ifugao_records@yahoo.com.ph
Kalinga Provincial Bulanao, Tabuk City, 0928 195 8663
Office Kalinga parpo2.kalinga@dar.gov.ph;
records.kalinga@dar.gov.ph;
dar_kalinga@yahoo.com.ph
Mountain Government Center, 0929 705 9226
Province Bontoc, Mt. Province parpo2.mtprovince@dar.gov.ph;
Provincial Office records.mtprovince@dar.gov.ph;
mtprov_rec@yahoo.com

DAR Regional Northgate Square, Añes 0917-844-6373; 0998-556-6963

Office I Building, Carlatan, rd.01@dar.gov.ph
San Fernando City, La
Union 2500
DAR Provincial 3rd Floor, Pacific (077) 772-1354; (077) 772-1356
Office Ilocos Building, Don E. Ruiz parpo2.ilocosnorte@dar.gov.ph
Norte Street, Laoag City,
Ilocos Norte

288
 Office Address Contact Information
DAR Provincial P. Square Building, (077) 722-1597; (077) 632-1130; (077)
Office Ilocos Sur Buquig, Bantay 722-1860; 0926-613-5993
Ilocos Sur
DAR Provincial RSRK Building, Sitio 5, 0917-408-9683; 0947-431-0515
Office La Union Barangay Biday, parpo2.launion@dar.gov.ph
San Fernando City, La
Union 2500
DAR Provincial Gacutan Building, (075) 656-0187
Office Pangasina Alexander Street,
n Poblacion, Urdaneta
City, Pangasinan
DAR Regional Regional Government (078) 396-0699
Office II Center, Carig Sur rd.02@dar.gov.ph
2500 Tuguegarao City
DAR Provincial Regional Governement
Office Cagayan Center, Carig Sur,
Tuguegarao City, Cagay
an
DAR Provincial Isabela parpo2.isabela@dar.gov.ph
Office Isabela I San Fermin, Cauayan
City, Isabela
DAR Provincial Isabela
Office Isabela II San Fermin, Cauayan
City,Isabela
DAR Provincial Bayombong, Nueva (078) 321-2412; (078) 321-2499
Office Nueva Vizcaya parpo2.nuevavizcaya@dar.gov.ph
Vizcaya
DAR Provincial Capitol Hills, parpo2.quirino@dar.gov.ph
Office Quirino Cabarroguis,
Quirino
DAR Regional Pedmar Building, (045) 961-5008
Office III Dolores rd.03@dar.gov.ph
San Fernando City,
Pampanga
DAR Provincial Baler, Aurora papro2.aurora@dar.gov.ph
Office Aurora
DAR Provincial Barangay San Ramon, parpo2.bataan@dar.gov.ph
Office Bataan Dinalupihan, Bataan
DAR Provincial B.S. Aquino Avenue, parpo2.bulacan@dar.gov.ph
Office Bulacan Baliwag, Bulacan
DAR Provincial Mabini Extension, (044) 463-5577; (044) 940-4011; (044)
Office Nueva Ecija Cabanatuan City 464-3614; (044) 940-3238
Nueva Ecija parpo2.nuevaecija@dar.gov.ph

289
 Office Address Contact Information
DAR Provincial R&E del Pilar, San (045) 961 3928
Office Pampanga Fernando City, parpo2.pampanga@dar.gov.ph
Pampanga
DAR Provincial Diwa ng Tarlak, Tarlac (045) 982-2402
Office Tarlac City,Tarlac parpo2.tarlac@dar.gov.ph
DAR 3/F FAPsO Building, (02) 3455-0630
CALABARZON DARCO, rd.04a@dar.gov.ph
Region Elliptical Road, Diliman,
Quezon City 1101
DAR Provincial PMS Building, A. Tanco (043) 404-7283
Office Batangas Road, parpo2batangas@dar.gov.ph
Marawoy, Lipa City,
Batangas 4217
DAR Provincial 2nd Floor, Government (046) 419-1914
Office Cavite Center Building, parpo2.cavite@dar.gov.ph
Provincial Capitol
Compound, Trece
Martirez City,
Cavite 4109
DAR Provincial J.B. Lo Building, (049) 501-0275; (049) 523-1226
Office Laguna Barangay Pagsawitan, parpo2.laguna@dar.gov.ph
Sta. Cruz,
Laguna 4009
DAR Provincial Barangay Talipan, (042) 710-3998
Office Quezon I Pagbilao, parpo2.quezon1@dar.gov.ph
Quezon 4302
DAR Provincial (042) 317-6302
Office Quezon II 3rd Floor L.M. Tanada parpo2.quezon2@dar.gov.ph
Building,
Barangay Pipisik,
Gumaca,
Quezon 4307
DAR Provincial AP Sacramento Building, (02) 656-4014
Office Rizal Barangay Tandang parpo2.rizal@dar.gov.ph
Kutyo, Tanay,
Rizal 1980
DAR Regional MIS Building, DARCO, (02) 256-4411 rd.04b@dar.gov.ph
Office Elliptical Road, Diliman,
MIMAROPA Quezon City 1101
DAR Provincial Tanza, Boac, (042) 332-1549
Office Marinduque Marinduque
DAR Provincial 2nd Floor Andros Patrick (043) 457-0938
Office Occidental Building, parpo2.occidentalmindoro@dar.gov.ph
Mindoro Bagong Silang, San

290
 Office Address Contact Information
Jose,
Occidental Mindoro
DAR Provincial Sixteen Enterprises (043) 288-2162
Office Oriental Building,
Mindoro Masipit, Calapan City,
Oriental Mindoro
DAR Provincial 2nd Floor City Coliseum, (048) 434-1165
Office Palawan San Pedro, Puerto parpo2.palawan@dar.gov.ph
Princesa City,
Palawan
DAR Provincial Building 3, LFH Suite (042) 567-5609
Office Occidental Promenade, parpo2.romblon@dar.gov.ph
Mindoro Barangay Dapawan,
Odiongan,
Romblon
DAR Regional Lakandula Drive,
Office V Gogon, Legaspi City, (052) 742-6754
Albay 4500 dar_records5@yahoo.com;
orddar5@yahoo.com.ph
DAR Provincial 3rd Floor, Embarcadero (052) 482-0456
Office Albay de Legaspi, parpo2.albay@dar.gov.ph
Legaspi Port Area,
Legaspi City,
Albay 4500
DAR Provincial Barcelona Building, (054) 442-1042
Office Camarines Magallanes Iraya St., parpo2.camarinesnorte@dar.gov.ph
Norte Daet,
Camarines Norte
DAR Provincial 2nd Floor, Orient Diwu (054) 871-5331
Office Camarines Building,
Sur I Corner Almeda Highway
and Roxas Avenue,
Naga City,
Camarines Sur
DAR Provincial 3rd Floor, Doña Dolores (054) 472-7042
Office Camarines Building, parpo2.camarinessur2@dar.gov.ph
Sur II Roxas Avenue, Naga
City,
Camarines Sur
DAR Provincial Constantino, Virac, pcao.catanduanes@dar.gov.ph
Office Catanduan Catanduanes
es

291
 Office Address Contact Information
DAR Provincial Alegre Street, (056) 421-5451
Office Sorsogon Balogo, Sorsogon City, darsorsogon_records@yahoo.com
Sorsogon 4700
DAR Regional 3rd Street, Lawaan (033) 329-0775
Office VI Village, rd.06@dar.gov.ph
Balantang, Jaro, Iloilo
City
Iloilo
DAR Provincial 2nd Floor, Arcada Prime parpo2.aklan@dar.gov.ph
Office Aklan Building, M. Laserna
Street Cor. G. Ramos
Street, Kalibo, Aklan
DAR Provincial Binirayan Hills, San parpo2.antique@dar.gov.ph;
Office Antique Jose, antiquedar@yahoo.com
Antique
DAR Provincial Amado Lim Building, (036) 621-4132
Office Capiz Roxas Avenue, Roxas parpo2.capiz@dar.gov.ph
City
Capiz
DAR Provincial St. Clement's (033) 330-0629
Office Iloilo Compound, parpo2.iloilo@dar.gov.ph
Luna Street, Iloilo City darpo.iloilo@gmail.com;
Iloilo
DAR Provincial Eridel Building, New parpo2.guimaras@dar.gov.ph
Office Guimaras Site,
San Miguel, Jordan,
Guimaras
DAR Provincial Dawis, San Sebastian parpo2.negrosoccidental1@dar.gov.ph
Office Negros Bacolod City
Occidental North Negros Occidental
DAR Provincial Loreta Chang Building, (034) 708-7813
Office Negros B.S. Aquino Drive, parpo2.negrosoccidental2@dar.gov.ph
Occidental South Shopping, Villamonte,
Bacolod City,
Negros Occidental
DAR Regional Ground Floor, (032) 253-6913
Office VII Legislative Building, rd.07@dar.gov.ph
Cebu Provincial Capitol
Compound,
Escario Street, Cebu
City,
Cebu 6000
DAR Provincial Bodare Building, Dao (038) 412-2816;
Office Bohol District, (038) 235-4243

292
 Office Address Contact Information
Tagbiliran City, parpo2.bohol@dar.gov.ph
Bohol
DAR Provincial 2nd Floor, WDC (032) 255-7138
Office Cebu Building, parpo2.cebu@dar.gov.ph
Osmeña Boulevard,
Cebu City
Cebu
DAR Provincial Nicolas Solon Building, (035) 422-0608
Office Negros Bantayan Road, parpo2.negrosoriental@dar.gov.ph
Oriental Dumaguete City,
Negros Oriental
DAR Provincial attached to DAR (035) 480-1987
Office Siquijor Provincial Office Negros
Oriental
DAR Regional Sto. Niño Extension, (053) 832-3223
Office VIII Tacloban City, rd.08@dar.gov.ph
Leyte
DAR Provincial Liceo del Verbo Divino (053) 321-4279;
Office Leyte and Compound, 0919-207-5120 parpo2.leyte@dar.gov.ph
Biliran Avenida Veteranos,
Tacloban City,
Leyte
DAR Provincial Barangay Zone 5, 053) 382-2709
Office Southern Sogod, parpo2.southernleyte@dar.gov.ph
Leyte Southern Leyte
DAR Provincial Borongan City, parpo2.easternsamar@dar.gov.ph
Office Eastern Eastern Samar
Samar
DAR Provincial Kasing Uy Building, parpo2.northernsamar@dar.gov.ph
Office Northern Balite Street,
Samar Barangay Sampaguita,
Catarman,
Northern Samar
DAR Provincial RS Building, San 055) 251-2365
Office Western Francisco Street Corner parpo2.westernsamar@dar.gov.ph
Samar Rizal Avenue,
Catbalogan City,
Samar
DAR Regional Joicel (062) 955-0659; (062) 955-0657
Office IX Building, Tumaga, rd.09@dar.gov.ph;
Zamboanga City dar09records@yahoo.com;
shiomambuay@yahoo.com

293
 Office Address Contact Information
DAR Provincial Sta. Isabel, Dipolog City, (065) 212-6046
Office Zamboanga Zamboanga del Norte parpo2.zamboanganorte@dar.gov.ph;
del Norte airos_58@yahoo.com;
darzambonorte@yahoo.com
DAR Provincial F.S. Pajares Avenue,
Office Zamboanga Pagadian City, parpo2.zamboangasur@dar.gov.ph
del Sur Zamboanga del Sur
DAR Provincial BLISS Site, Ipil Heights,
Office Zamboanga Ipil parpo2.sibugay@dar.gov.ph
Sibugay Zamboanga Sibugay
DAR Regional MHS Building, Telefax: 088 858 2674
Office IX Macanhan, Carmen, 088 858 1104
Cagayan de Oro City Local 343
rd.10@dar.gov.ph

DAR Provincial Malaybalay, Bukidnon 8883135098

Office Bukidnon 0905-344-0599
darsouthbuk07@yahoo.com
DAR Provincial Magtaas Building, 2218484
Office Lanao del Tibanga, lligan City, 0956-972-7994
Norte Lanao del Norte

DAR Provincial Ozamiz City, Misamis (088) 521-3378

Office Misamis Occidental rolandojrlibetario@yahoo.com
Occidental

DAR Provincial GT Realty Building, Max (08822) 726023

Office Misamis Suniel Street, Yakal St,
Oriental Cagayan de Oro, 9000
Misamis Oriental

DAR Regional Km. 12, Catalunan (082) 293-0336

Office XI Pequeno, rdjosephorilla@gmail.com
Davao City
DAR Provincial Prk. 18, Palmera Village, (084) 817-0282
Office Compostela Poblacion Nabunturan, parpo2.compostelavalley@dar.gov.ph
Valley Compostela Valley

DAR Provincial Km. 12, Catalunan (082) 295-7913

Office Davao Pequeno, parpo2.davaocity@dar.gov.ph
Davao City

294
 Office Address Contact Information
DAR Provincial Mankilam, Tagum City (084) 655-9412
Office Davao del Davao del Norte parpo2.davaonorte@dar.gov.ph;
Norte paro.davaonorte@dar.gov.ph
DAR Provincial Bonifacio Extension, (082) 553-6905
Office Davao del Aplaya, Digos City, parpo2.davaosur@dar.gov.ph
Sur Davao del Sur
DAR Provincial Sta. Maria,
Office Davao Davao Occidental sonny_lomongo@yahoo.com
Occidental
DAR Provincial Dahican, Mati, (087) 388-4141
Office Davao Davao Oriental parpo2.davaooriental@dar.gov.ph
Oriental
DAR Regional Offi ORG Compound, (064) 552-1563; (064) 421-3006
ce XII Cotabato City rd12@dar.gov.ph;
ordsec.dar12@gmail.com
DAR Provincial Quezon Boulevard, (064) 521-1259
Office North Kidapawan City, darpocot@yahoo.com
Cotabato North Cotabato
DAR Provincial Romel Building, (083) 887-2857
Office South Ledesma Compound, gie_bueno44@yahoo.com
Cotabato Jose Abad Santos
Street,
Koronadal City, South
Cotabato
9506
DAR Provincial Impao, Isulan, (064) 201-4136
Office Sultan Sultan Kudarat parpo2.sultankudarat@dar.gov.ph
Kudarat 9085
DAR Provincial Venus Building, National (083) 552-6876
Office Sarangani Highway, parpo2.sarangani@dar.gov.ph;
General darposp@yahoo.com
Santos City, Sarangani
DAR Regional CTP Building, Km.4, JC (085) 815-6371
Office Caraga Aquino Highway, rd.caraga@dar.gov.ph
Libertad,
Butuan City, Caraga
DAR Provincial J. Rosales Avenue,
Office Agusan Del Butuan City, Agusan Del fad_agusandelnorte@yahoo.com
Norte Norte
DAR Provincial Barangay 5, San
Office Agusan Francisco, parpo2.agusansur@dar.gov.ph
Del Sur Agusan Del Sur

295
 Office Address Contact Information
DAR Provincial CARRECCO Building, (086) 231-7405
Office Surigao Del Km.4, Barangay Luna, parpo2.surigaonorte@dar.gov.ph
Norte Surigao City, Surigao De
l Norte
DAR Provincial Balilahan, Mabua, (086) 211-3576
Office Surigao Tandag, parpo2.surigaosur@dar.gov.ph
Del Sur Surigao Del Sur

296