Work Project 5 

Zyra Ann E. Ero 

BA-2A Recruitment and Selection 
Date Submitted: November 8, 2020 

1. Being a Human Resource manager, create and present your own recruitment and selection process
and explain each included step. 
 
Recruitment Process 
 
As a HR manager having a recruitment process is an important part of human resource management
(HRM). It isn’t done without proper strategic planning.  Recruitment is defined as a process that provides
the organization with a pool of qualified job candidates from which to choose. Before we recruit, we
must implement proper staffing plans and forecasting to determine how many people that will need. 
 
Step 1. Recruitment Planning 
A recruitment plan is more than just a number. Vacancies and recruiting budgets form the basis of
recruitment plans, but employing good hiring practices can elevate them. Recruitment planning is the
first step of recruitment process, where the vacant positions are analyzed and described. It includes job
specification and its nature, experience, qualifications and skills required for the job. It is a prearranged
strategy for hiring employees. It acts as a timeline for us to find qualified applicants without causing
downtime for the company and it identifies the goals for a particular position. 
Recruitment plan consists of five general steps: 
1. Identifying the job opening 
2. Deciding how to fill the job opening 
3. Identifying the target group 
4. Notifying the target group 
5. Meeting with the candidates 
 
The recruitment plan components include: 
- Announcement 
- recruiting timeline 
- Advertising plan 
- Interview schedule 
- Assessment tools 
- Background checks 
- Interview plans 
- References 
Step 2.  Strategy development 
Strategy development is the method or ways to achieve the organization’s objectives. It involves a
future-oriented process of developing and implementing HR programs that address and solve business
problems and directly contribute to major long-term business objectives. 
The strategy followed here are: 
Making a decision- deciding whether to take fresher’s or experienced person or an existing employee
and give them training. 
Sources of Recruitment 
Internal source- own database, Referrals/ Networking, Previous Applicants 
External Source – Advertisement, consultants, walk-in, contractors, campus recruitment. 
 
Step 3. Searching & Advertising 
 The actual recruitment process starts in this stage where actually selling the organization to the
employee's place.  HR Manager advertise the Job Vacancies to the various Job Portal Websites
like LinkedIn, Indeed.com, Monster.com and various offline mediums like TV, Newspaper etc. 
 
Step 4. Screening  
Screening candidates is a key part of a startup's recruitment process—it involves reviewing resumes and
cover letters, conducting video or phone interviews and then identifying the top candidates. Filtering the
unwanted applications based on the criteria we setup for posting applications.   
 
During the recruitment process, after you have completed the process of sourcing job candidates, the
next step is to screen the potential candidates. 
To screen for candidates, you need to complete three steps: 
1. Review resumes and cover letters 
2. Conduct a video or phone interview 
3. Identify top candidates 
 
Step 5. Evaluation and Control 
Evaluation and control of recruitment is the last stage of a recruitment process. It is required to ensure
that the process has gone well in the light of its stated objectives and costs.  
 
1. Analyzing whether the given job is performed properly or not. 
2. Evaluating the recruitment process based on the number of candidate's selections/ rejections 
3. Performance of the candidate. 
 
Selection Process 
 
The Selection is a process of picking the right candidate with prerequisite qualifications and capabilities
to fill the jobs in the organization. It is quite lengthy and complex as it involves a series of steps before
making the final selection. The selection procedure comprises of following systematic steps: 
 
Step 1. Preliminary Interview 
The preliminary interview is also called as a screening interview wherein those candidates are
eliminated from the further selection process who do not meet the minimum eligibility criteria as
required by the organization. The individuals are checked for their academic qualifications, skill sets,
family backgrounds and their interest in working with the firm. The preliminary interview is less formal
and is basically done to weed out the unsuitable candidates very much before proceeding with a full-
fledged selection process. 

Step 2. Receiving Application

If the applicants qualifies the preliminary interview he/she required to fill in the application form in the
prescribed format. The application contains the candidate data such as age, qualification, experience,
etc. This information helps the interviewer to get the fair idea about the candidate and formulate
questions to get more information about him.
Step 3. Screening Applications
They are screened by a special screening committee once the applications are received. They prepare a
list of those applicants whom they find suitable for the interviews. The shortlisting criteria could be the
age, sex, qualifications, experience of an individual. Before a hiring manager can review applications
they check that all applicants meet the eligibility requirements. Screening for eligibility determines who
us eligible to move forward in the job competition.

Step 4. Selection/ Employment Test

Before the company decides a suitable job for any individual, they have to gauge their talents and skills.
This is done through various employment tests like intelligence tests, aptitude tests, proficiency tests,
personality test etc.
- Aptitude Test – Analytical Reasons, skills and ability to learn a new job.
- Intelligence Test –Testing the person’s IQ
- Personality Test- To test the type of person ( assertive, submissive, dominance, enthusiastic,
introvert, extrovert)

Step 5. Employment Interview

The next step is the employment interviews. It is done to identify a candidate’s skill set and ability to
work in an organization in detail. The purpose of this is to find out the suitability of the candidate and to
give him an idea about the work profile and what is expected of the potential employee. It is critical for
the selection of the right people for the right jobs.

Step 6. Checking References

The standard aspects of the job selection process is the need to check references provided by
applicants. The firms usually ask for the references from the candidate to cross check the authenticity of
the information provided by him. These references are checked to know the conduct and behavior of an
individual and also his potential of learning new jobs.

Step 7. Medical Examination

This is also a very important in the selection process. Medical exams help the employers know if any of
the potential candidates are physically and mentally fit to perform their duties in their jobs. Having a
good system of medical checkups ensures that our employee standards of health are higher.
- To check whether the candidate is physically fit to perform job.
- To know whether the candidate is free from spreadable disease.

Step 8. Making the offer /Final selection and appointment letter

The last step in the selection process is to offer a position to the chosen candidate. After the candidate
has successfully passed all written tests, interviews and medical examination, the employee is sent or
emailed an appointment letter, confirming his selection to the job. The appointment contains all the
details of the job like working hours, salary, leave allowance etc.
2. You have to make a detailed document for this by making a diagram or a schematic representation of
this process you have made.

Recruitment Process Selection Process

Preliminary Interview 

Receiving Application

Screening Applications

Selection/ Employment Test

Employment Interview

Checking References

Medical Examination

Making the offer /Final selection and

appointment letter
 Work Project 6

Zyra Ann E. Ero 

BA-2A Recruitment and Selection 
Date Submitted: November 8, 2020
 
1. Let us say that you are the manager of ISHRM human resource department, create job description for
the following positions.

College Dean
Program Heads /Department heads
Faculty Member
Registrar Staff
Accounting staff
Accounting Supervisor
Cashier

ISHRM SCHOOL SYSYTEM

JOB DESCRIPTION

JOB TITLE: College Dean

DEPARTMENT: Academic Affairs
REPORTS TO: Vice President for Academic Affairs

POSITION OVERVIEW:

The college dean serves as its chief academic and administrative officer and is directly responsible to the
Vice President for Academic Affairs. The Dean has specific responsibility for planning & developing
college curriculum, policies and procedures to meet the current & long-range needs of the faculty &
student body and to fit into the total objectives of the ISHRM School System. The Dean is also
responsible for communicating the vision & goals of the ISHRM School System to community &
professional constituencies.

DUTIES AND RESPONSIBILITIES:

 Responsible for the administration and efficient conduct of the educational program of the
college and for integrating the plans of the college with those of the school.
 Enforce the policies and regulations adopted by the Board of Trustees, the office of the
President, and the college faculty.
  Provides leadership for the college in fostering excellence in teaching, research & service to the
community, ensure academic programs that challenges and encourage students in inquiry &
application, in both current & future curriculum/ program development & implantation.
 Promote diversity through pursuit of stated goals for students, staff & faculty.
 Oversees recruitment, selection, promotion & retention of faculty based on criteria established
through consultation & cooperation with the faculty and administration; supervises faculty
teaching loads and ensures that a high level of instruction is achieved and maintained.
 Determine the activities required to achieve the goals of the college & assigns responsibility and
authority to perform these activities according to an established sequence or scheduled.
 Establishes criteria & procedures to ensure that the college and its members are fulfilling
assigned responsibilities in a manner within accepted policies of the school.
 Coordinates programs and courses offered & makes innovation to policy & regulation in
consultation with the curriculum committees & academic departments & divisions of the college
in order to maintain the currency of the college & its ability to meet change in the needs of
students & of society.
 Initiates program for the improvement of the curriculum in the areas of general & advanced
education of the school and promotes innovative program of instruction & study.
 Ensures the operational welfare of the college, including scheduling of classes, supervision of
staff & general office functions; interviews & select individuals for staff position in cooperation
with the school personnel office.
 Assist in general school activities as they pertain to interests external to the college proper (i.e.
alumni relations, parent relations)

JOB SKILLS AND QUALIFICATIONS:

 Master’s degree or higher in higher education administration, a field within the area to be
supervised, or related degree.
 Teaching experience at the college level.
 A minimum of 2 years of demonstrated increasing responsibility in leadership experience.
 An understanding of and vision for the Business division.
 High energy level, sense of humor, diplomatic/tactful & passionate about the dimensions of this
position.
 Excellent organizational & problem solving skills including the ability to anticipate needs &
concerns of stakeholders.
 Ability to work successfully in a high stress environment, handling multiple tasks & projects
simultaneously. Demonstrated history of on-time delivery of projects, project coordination; and
anticipation of issues.

WORKING CONDITIONS & PHYSICAL EFFORT:

 Work is performed while standing, sitting and /or walking
 Requires the ability to communicate effectively using speech, vision & learning.
 ISHRM SCHOOL SYSYTEM
JOB DESCRIPTION

JOB TITLE: Program Heads

DEPARTMENT: Academic Department
REPORTS TO: College Dean

POSITION OVERVIEW:

The Program Head is required to lead, manage & develop the department to ensure it achieves the
highest possible standards of excellence in all its activities.

DUTIES AND RESPONSIBILITIES:

 Maintains the general discipline of the students and staff of the Department.
 To oversee the smooth functioning of the department and ensuring consistent provision for
academic ambiances.
 To manage & motivate and enable the students to receive skilled education in the subject, in a
positive, encouraging & effective working environment.
 Work with faculty to support course consistency in accordance with the departmental course
outline.
 Recommend to the division Dean Program need and assure effective program operations.
 Coordinate the review of department syllabi, module adoptions and instructional materials.
 Oversee ongoing program assessment or general education assessment in accordance with
college accreditation needs.
 Analyze & share student learning outcome data to foster continuous program involvement.
 Evaluate periodically the assessment plan to assure continuous program improvement.
 To manage the resources of the department efficiently and effectively.
 To promote the well-being of each member of the teaching staff.
 To develop the subject’s contribution to the moral, spiritual, aesthetic, physical and intellectual
education of every student.

JOB SKILLS AND QUALIFICATIONS:

 Bachelor’s degree in any field/ Master’s degree or other advanced credentials in their specific
industry.
 Management experience in a fast-paced & growth-oriented environment.
 Proficiency in workforce development systems.
 Excellent organizational, oral, and written communication skills.
 Strong interpersonal communication skills including negotiation and influencing
 Ability to set and communicate clear vision and expectations for departmental and individual
performance.

WORKING CONDITIONS & PHYSICAL EFFORT:

 Work is performed while standing, sitting and /or walking
 Requires the ability to communicate effectively using speech, vision & learning.
 ISHRM SCHOOL SYSYTEM
JOB DESCRIPTION

JOB TITLE: Faculty Member

DEPARTMENT: Academic Department
REPORTS TO: College Dean/ Program Head

POSITION OVERVIEW:

Faculty members serve multiple roles as teachers and mentors, colleagues, and scholars. Expected not
only to excel in classroom instruction but also to fulfill various responsibilities as active members of the
college community. Faculty members must demonstrate deep subject knowledge, including key
concepts, current and relevant research, methodologies, tools and techniques, and meaningful
applications.

DUTIES AND RESPONSIBILITIES:

 Stimulates class discussions.
 Teaches one or more subjects within prescribed curriculum.
 Compiles bibliographies of specialized materials for outside reading assignments.
 Prepares and delivers lectures to students.
 Compiles, administers, and grade examinations, or assigns this work to others.
 Direct research of other teachers or graduate students working for advanced academic degrees.
 Performs related duties, such as advising students on academic & vocational curriculum, and
acting as adviser to student organization.
 Expected to attend and participate in departmental meetings.
 Evaluate student learning by creating and applying course competence and accurately
evaluating student progress.

 May be assigned additional duties at the discretion of the College Dean.

JOB SKILLS AND QUALIFICATIONS:

 Bachelor’s Degree in teaching or in a specialized subject with a certificate in education.
 Proven experience as a teacher.
 Thorough knowledge of teaching best practices & legal educational guidelines partnered with a
willingness to follow the school’s policies & procedures.
 Well-organized & committed; creative and energetic
 Demonstrate interpersonal and communication skills that result in clear communication of
subject matter to the students.
 Strong moral values and discipline.

WORKING CONDITIONS & PHYSICAL EFFORT:

 Work in classrooms, offices, labs, and related venues to accomplish educational and research
activities.
 ISHRM SCHOOL SYSYTEM
JOB DESCRIPTION

JOB TITLE: Registrar Staff

DEPARTMENT: Registrar
REPORTS TO: Assistant Registrar

POSITION OVERVIEW:

Responsible for maintaining student records at the school. Process student enrollment, transfers and
withdrawals for the school.

DUTIES AND RESPONSIBILITIES:

 Maintains the academic record of all students and plans & implements the registration process
for classes.
 To work with other administrators to coordinate times and location for class meetings & resolve
scheduling conflicts.
 Keeping records of all college classes and curriculum prerequisites, determining student’s
graduation eligibility, planning commencement activities & preparing information such as honor
lists, transcripts & class rankings.
 To compile enrollment statistics & might advise students regarding loan & scholarship eligibility.
 To be familiar with college academic policies when advising students or how to meet
distribution & graduation requirement & resolving issues related to individual academic records,
such as credit attribution.

JOB SKILLS AND QUALIFICATIONS:

 Bachelor’s Degree in any field.
 Ability to maintain accurate & auditable records.
 Ability to use personal computer & software to develop or maintain spreadsheets & database,
and do word processing.
 Proficient key boarding & file maintenance skills
 Basic math skills
 Strong organizational, communication, and interpersonal skills.

WORKING CONDITIONS & PHYSICAL EFFORT:

 Work with frequent interruption, maintain emotional control under stress.
 Repetitive hand motions, prolonged use of computer.
 Work is normally performed in a typical interior/office work environment.
 ISHRM SCHOOL SYSYTEM
JOB DESCRIPTION

JOB TITLE: Accounting Staff

DEPARTMENT: Accounting Dept.
REPORTS TO: Accounting Manager/Senior Accountant/ Chief financial Officer

POSITION OVERVIEW:

Accounting Staff prepare and analyze a school/company’s financial records. Compiling financial
statements, review data, and ensure financial compliance. Responsible for executing a variety of
financial procedures, including month-end and year-end closings, accounts payable and receivable, tax
returns, bank reconciliations, general ledger entries , forecasting and budgeting.

DUTIES AND RESPONSIBILITIES:

 Enter accounting related information into business logs
 Review financial statements for accuracy and legal compliance.
 Inspect account books for efficiency and accuracy.
 Organize & update financial records.
 Prepare documentation for external auditors.
 Recommend ways to reduce costs and enhance revenue.
 Typing accurately, preparing & maintaining accounting documents & records.
 Preparing bank deposits, general ledger postings and statements.
 Function in accordance with established standards, procedures and applicable laws.
 Perform monthly bank settlements.
 Analyze corporate financial operations to ensure the business is running efficiently.

JOB SKILLS AND QUALIFICATIONS:

 Bachelor’s degree in accounting or finance required
 At least 2 years’ experience in accounting or a related field
 Strong mathematical and analytical skills
 Proficient in Microsoft Word and Excel
 Proven ability to handle multiple projects simultaneously
 Ability to read and analyze financial reports
 Well-organized; accuracy and attention to detail.

WORKING CONDITIONS & PHYSICAL EFFORT:

 Work with frequent interruption, maintain emotional control under stress.
 Repetitive hand motions, prolonged use of computer.
 Work is normally performed in a typical interior/office work environment.
 ISHRM SCHOOL SYSYTEM
JOB DESCRIPTION

JOB TITLE: Accounting Supervisor

DEPARTMENT: Accounting Dept.
REPORTS TO: Accounting Manager/Senior Accountant/ Chief financial Officer

POSITION OVERVIEW:

Accounting Supervisor supervises accounting staff in the day to day operations of one or more
accounting functions, including accounts payable, accounts receivable, ledger maintenance, revenue
and asset accounting as well as associated analysis and reporting.

DUTIES AND RESPONSIBILITIES:

 Oversees calculating, posting, and verification of financial data for use in maintaining accounting
and statistical records.
 Maintains the integrity of accounting records by ensuring that staff complies with organization
accounting policies and procedures.
 Supervise the accounting staff in the processing, recording, and reconciling of a wide variety of
financial data. Participate in selection of Accounting Department staff.
 Evaluate and review staff work accuracy and compliance with policies and procedures.
 Provide guidance, supervision and evaluation to the Accounting Staff/Clerks
 Expected to respect the confidential nature of the position by avoiding discussion about any
topics that are formally communicated to the public by the administration of the school.
Breaching confidentiality is a serious violation of acceptable conduct.
 Manage accounting functions including maintenance of programs, grants, records, and ledgers
in compliance with applicable rules, regulations, policies and procedures.

JOB SKILLS AND QUALIFICATIONS:

 Bachelor’s degree or its equivalent
 University degree in Business Administration, Commerce or Accounting would be an asset
 Requires 3-5 years’ experience in the related area.
 Thorough knowledge of functional area and department processes.
 Ability to develop and maintain effective working relationships involving interactions and
communications in person, by phone and in writing with a variety of individuals and/or groups
of individual from diverse backgrounds on a regular, on-going basis.
 Ability to concentrate on detailed tasks for extended periods of time and/or intermittently while
attending to other responsibilities; to work effectively under pressure on multiple tasks
concurrently while meeting established deadlines and changing priorities.

WORKING CONDITIONS & PHYSICAL EFFORT:

 Work with frequent interruption, maintain emotional control under stress.
 Repetitive hand motions, prolonged use of computer.
  Work is normally performed in a typical interior/office work environment.
ISHRM SCHOOL SYSYTEM
JOB DESCRIPTION

JOB TITLE: Cashier

DEPARTMENT: Accounting Dept.
REPORTS TO: Accounting Supervisor

POSITION OVERVIEW:

Receives and records cash and change payments. May process financial aid disbursements. Balances
cash receipts against register tape on a daily basis.

DUTIES AND RESPONSIBILITIES:

 Receives and receipts a variety of payments and other cash and cash-related in school/ or any
transactions; verifies and posts to appropriate accounts; issues receipts.
 Prepares cash receipts for bank deposit; prepares daily cash reports and balances the cash
drawer; reconciles cash, check, and investigates and resolves any out of –balance problems.
 Provides information to students/parents/patrons regarding pertinent rules, policies, and
procedures related to cash and cash-related transactions; to seek resolution of problems
beyond the information available to the cashier.
 Maintains confidentiality of school and student records.
 Projects currency and coin requirements and reorders as necessary.
 Receipts financial aid disbursements to students; calculates interest charges and reimbursable
fees for application to individual records.
 May answer telephones, set up accounts, post invoices, prepares routine billings, and file
cashiering documents.
 Performs miscellaneous job-related duties as assigned.

JOB SKILLS AND QUALIFICATIONS:

 Bachelor’s degree or its equivalent
 At least 6 months of experience directly related to the duties and responsibilities specified.
 Knowledge of cash management principles and / or procedures.
 Ability to calculate numbers, correct entries, and post to records.
 Ability to analyze and solve problems.
 Account balancing skills.
 Ability to effectively communicate accounting information, policies, and/ or procedures in a
manner easily understood by the patrons/parents/students.
 Knowledge of computerized information systems used in financial and /or accounting
applications.

WORKING CONDITIONS & PHYSICAL EFFORT:

 No or very limited physical effort required.
 No or very limited exposure to physical risk.
 Repetitive hand motions, prolonged use of computer.
 Work is normally performed in a typical interior/office work environment.