CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Supplies Payment of Supplies

1 ORS 1 ORS
2 Sales Invoice/Official Receipts/Statement of Accounts/Delivery Receipt 2 Sales Invoice/Official Receipts/Statement of Accounts/Delivery Receipt
3 ICS for Non-consumable Items/ PAR for Capital Outlay/ RIS for supplies 3 ICS for Non-consumable Items/ PAR for Capital Outlay/ RIS for supplies
4 Inspection & Acceptance Report (IAR) w/ of PO & Invoice numbers and date. 4 Inspection & Acceptance Report (IAR) w/ of PO & Invoice numbers and date.
5 Purchase Order (PO) with P.O. No. & date 5 Purchase Order (PO) with P.O. No. & date
6 Abstract of Bids, Canvass with Recommendations 6 Abstract of Bids, Canvass with Recommendations
7 Request for Quotation (RFQ) from three (3) different Suppliers 7 Request for Quotation (RFQ) from three (3) different Suppliers
8 BAC Resolution 8 BAC Resolution
9 Purchase Request 9 Purchase Request
10 PhilGeps Posting (For transactions Php 50,000 and above) 10 PhilGeps Posting (For transactions Php 50,000 and above)

Remarks: Remarks:

All Documents must be properly and completely accomplished. All Documents must be properly and completely accomplished.

Note: Note:

and submitted in Original or Certified Photocopy with and submitted in Original or Certified Photocopy with
Duplicate Duplicate

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Supplies Payment of Supplies

1 ORS 1 ORS
2 Sales Invoice/Official Receipts/Statement of Accounts/Delivery Receipt 2 Sales Invoice/Official Receipts/Statement of Accounts/Delivery Receipt
3 ICS for Non-consumable Items/ PAR for Capital Outlay/ RIS for supplies 3 ICS for Non-consumable Items/ PAR for Capital Outlay/ RIS for supplies
4 Inspection & Acceptance Report (IAR) w/ of PO & Invoice numbers and date. 4 Inspection & Acceptance Report (IAR) w/ of PO & Invoice numbers and date.
5 Purchase Order (PO) with P.O. No. & date 5 Purchase Order (PO) with P.O. No. & date
6 Abstract of Bids, Canvass with Recommendations 6 Abstract of Bids, Canvass with Recommendations
7 Request for Quotation (RFQ) from three (3) different Suppliers 7 Request for Quotation (RFQ) from three (3) different Suppliers
8 BAC Resolution 8 BAC Resolution
9 Purchase Request 9 Purchase Request
10 PhilGeps Posting (For transactions Php 50,000 and above) 10 PhilGeps Posting (For transactions Php 50,000 and above)

Remarks: Remarks:

All Documents must be properly and completely accomplished All Documents must be properly and completely accomplished

Note: Note:

and submitted in Original or Certified Photocopy with and submitted in Original or Certified Photocopy with
Duplicate. Duplicate.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Meals and Snacks Payment of Meals and Snacks

1 ORS 1 ORS
2 Statement of Account 2 Statement of Account
3 Inspection & Acceptance Report (IAR) w/ of PO & Invoice numbers and date. 3 Inspection & Acceptance Report (IAR) w/ of PO & Invoice numbers and date.
4 Purchase Order (PO) with P.O. No. & date 4 Purchase Order (PO) with P.O. No. & date
5 Abstract of Bids, Canvass with Recommendations 5 Abstract of Bids, Canvass with Recommendations
6 Request for Quotation (RFQ) from three (3) different Suppliers 6 Request for Quotation (RFQ) from three (3) different Suppliers
7 BAC Resolution 7 BAC Resolution
8 Purchase Request 8 Purchase Request
9 PhilGeps Posting (For transactions Php 50,000 and above) 9 PhilGeps Posting (For transactions Php 50,000 and above)
10 Training Proposal, Matrix and Memo 10 Training Proposal, Matrix and Memo
11 Attendance 11 Attendance

Remarks: Remarks:

All Documents must be properly and completely accomplished All Documents must be properly and completely accomplished

Note: Note:

and submitted in Original or Certified Photocopy with and submitted in Original or Certified Photocopy with
Duplicate. Duplicate.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Meals and Snacks Payment of Meals and Snacks

1 ORS 1 ORS
2 Statement of Account 2 Statement of Account
3 Inspection & Acceptance Report (IAR) w/ of PO & Invoice numbers and date. 3 Inspection & Acceptance Report (IAR) w/ of PO & Invoice numbers and date.
4 Purchase Order (PO) with P.O. No. & date 4 Purchase Order (PO) with P.O. No. & date
5 Abstract of Bids, Canvass with Recommendations 5 Abstract of Bids, Canvass with Recommendations
6 Request for Quotation (RFQ) from three (3) different Suppliers 6 Request for Quotation (RFQ) from three (3) different Suppliers
7 BAC Resolution 7 BAC Resolution
8 Purchase Request 8 Purchase Request
9 PhilGeps Posting (For transactions Php 50,000 and above) 9 PhilGeps Posting (For transactions Php 50,000 and above)
10 Training Proposal, Matrix and Memo 10 Training Proposal, Matrix and Memo
11 Attendance 11 Attendance

Remarks: Remarks:

All Documents must be properly and completely accomplished All Documents must be properly and completely accomplished

Note: Note:

and submitted in Original or Certified Photocopy with and submitted in Original or Certified Photocopy with
Duplicate. Duplicate.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Reimbursement of Travel/Training Expenses Reimbursement of Travel/Training Expenses

1 ORS 1 ORS
2 Itinerary of Travel 2 Itinerary of Travel
3 Certificate of Travel Completed 3 Certificate of Travel Completed
4 Certificate of Appearance 4 Certificate of Appearance
5 Bus Tickets/Official Receipts/RER with Annex A 5 Bus Tickets/Official Receipts/RER with Annex A
6 Authority to Travel 6 Authority to Travel
7 Memorandum 7 Memorandum

Reimbursement of Registration Fee: Reimbursement of Registration Fee:

1 ORS 1 ORS
2 Official Receipt 2 Official Receipt
3 Memorandum 3 Memorandum

Remarks: Remarks:

All Documents must be properly and completely accomplished All Documents must be properly and completely accomplished

Note: Note:

and submitted in Original or Certified Photocopy with and submitted in Original or Certified Photocopy with
Duplicate. Duplicate.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Reimbursement of Travel/Training Expenses Reimbursement of Travel/Training Expenses

1 ORS 1 ORS
2 Itinerary of Travel 2 Itinerary of Travel
3 Certificate of Travel Completed 3 Certificate of Travel Completed
4 Certificate of Appearance 4 Certificate of Appearance
5 Bus Tickets/Official Receipts/RER with Annex A 5 Bus Tickets/Official Receipts/RER with Annex A
6 Authority to Travel 6 Authority to Travel
7 Memorandum 7 Memorandum

Reimbursement of Registration Fee: Reimbursement of Registration Fee:

1 ORS 1 ORS
2 Official Receipt 2 Official Receipt
3 Memorandum 3 Memorandum

Remarks: Remarks:

All Documents must be properly and completely accomplished All Documents must be properly and completely accomplished

Note: Note:

and submitted in Original or Certified Photocopy with and submitted in Original or Certified Photocopy with
Duplicate. Duplicate.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Cash Advances Payment of Cash Advances

1 ORS 1 ORS
2 Purchase Request 2 Purchase Request
3 Program of Works and Pictures (SBRMS) 3 Program of Works and Pictures (SBRMS)

Remarks: Remarks:

All Documents must be properly and completely accomplished All Documents must be properly and completely accomplished

Note: Note:

and submitted in Original or Certified Photocopy with and submitted in Original or Certified Photocopy with
Duplicate. Duplicate.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Salary Differential due to Promotion Payment of Salary Differential due to Promotion

1 ORS 1 ORS
2 Purchase Request 2 Purchase Request
3 Program of Works and Pictures (SBRMS) 3 Program of Works and Pictures (SBRMS)

Remarks: Remarks:

All Documents must be properly and completely accomplished All Documents must be properly and completely accomplished

Note: Note:

and submitted in Original or Certified Photocopy with and submitted in Original or Certified Photocopy with
Duplicate. Duplicate.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Utility Bills Payment of Utility Bills

1 ORS 1 ORS
2 Billing Statement 2 Billing Statement

Payment of Contract of Service (Utility) Payment of Contract of Service (Utility)

1 ORS 1 ORS
2 Payroll 2 Payroll
3 DTR 3 DTR
4 Contract of Service 4 Contract of Service
5 Accomplishment Report 5 Accomplishment Report

Remarks: Remarks:

All Documents must be properly and completely accomplished All Documents must be properly and completely accomplished

Note: Note:

and submitted in Original or Certified Photocopy with and submitted in Original or Certified Photocopy with
Duplicate. Duplicate.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Utility Bills Payment of Utility Bills

1 ORS 1 ORS
2 Billing Statement 2 Billing Statement

Payment of Contract of Service (Utility) Payment of Contract of Service (Utility)

1 ORS 1 ORS
2 Payroll 2 Payroll
3 DTR 3 DTR
4 Contract of Service 4 Contract of Service
5 Accomplishment Report 5 Accomplishment Report

Remarks: Remarks:

All Documents must be properly and completely accomplished All Documents must be properly and completely accomplished

Note: Note:

and submitted in Original or Certified Photocopy with and submitted in Original or Certified Photocopy with
Duplicate. Duplicate.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Salary for Newly Permanent and Substitute Teachers Payment of Salary for Newly Permanent and Substitute Teachers

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 DTR 4 DTR
5 Appointment 5 Appointment
6 Oath of Service 6 Oath of Service
7 Certificate of First Day of Service 7 Certificate of First Day of Service
8 SALN 8 SALN
9 BIR Form 2305/1902 for Newly Permanent BIR Form 1902 or TIN ID for Substitutes 9 BIR Form 2305/1902 for Newly Permanent BIR Form 1902 or TIN ID for Substitutes
10 Leave form of Substituted Teachers (For Substitute Teachers) 10 Leave form of Substituted Teachers (For Substitute Teachers)

Remarks: Remarks:

All Documents must be properly and completely accomplished All Documents must be properly and completely accomplished

Note: Note:

and submitted in Original or Certified Photocopy with and submitted in Original or Certified Photocopy with
Duplicate. Duplicate.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Salary for Newly Permanent and Substitute Teachers Payment of Salary for Newly Permanent and Substitute Teachers

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 DTR 4 DTR
5 Appointment 5 Appointment
6 Oath of Service 6 Oath of Service
7 Certificate of First Day of Service 7 Certificate of First Day of Service
8 SALN 8 SALN
9 BIR Form 2305/1902 for Newly Permanent BIR Form 1902 or TIN ID for Substitutes 9 BIR Form 2305/1902 for Newly Permanent BIR Form 1902 or TIN ID for Substitutes
10 Leave form of Substituted Teachers (For Substitute Teachers) 10 Leave form of Substituted Teachers (For Substitute Teachers)

Remarks: Remarks:

All Documents must be properly and completely accomplished All Documents must be properly and completely accomplished

Note: Note:

and submitted in Original or Certified Photocopy with and submitted in Original or Certified Photocopy with
Duplicate. Duplicate.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Salary Differential due to Promotion Payment of Salary Differential due to Promotion

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 Latest Appointment 4 Latest Appointment
5 Unadjusted Payslip 5 Unadjusted Payslip
6 Adjusted Payslip 6 Adjusted Payslip

Remarks: Remarks:

All Documents must be properly and completely accomplished All Documents must be properly and completely accomplished

Note: Note:

and submitted in Original or Certified Photocopy with and submitted in Original or Certified Photocopy with
Duplicate. Duplicate.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Salary Differential due to Promotion Payment of Salary Differential due to Promotion

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 Latest Appointment 4 Latest Appointment
5 Unadjusted Payslip 5 Unadjusted Payslip
6 Adjusted Payslip 6 Adjusted Payslip

Remarks: Remarks:

All Documents must be properly and completely accomplished All Documents must be properly and completely accomplished

Note: Note:

and submitted in Original or Certified Photocopy with and submitted in Original or Certified Photocopy with
Duplicate. Duplicate.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Salary Differential due to Step Increment Payment of Salary Differential due to Promotion

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 LOEGSI 4 LOEGSI
4 Notice of Step Increment 4 Notice of Step Increment
5 Unadjusted Payslip 5 Unadjusted Payslip
6 Adjusted Payslip 6 Adjusted Payslip

Remarks: Remarks:

All Documents must be properly and completely accomplished All Documents must be properly and completely accomplished

Note: Note:

and submitted in Original or Certified Photocopy with and submitted in Original or Certified Photocopy with
Duplicate. Duplicate.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Salary Differential due to Promotion Payment of Salary Differential due to Promotion

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 LOEGSI 4 LOEGSI
4 Notice of Step Increment 4 Notice of Step Increment
5 Unadjusted Payslip 5 Unadjusted Payslip
6 Adjusted Payslip 6 Adjusted Payslip

Remarks: Remarks:

All Documents must be properly and completely accomplished All Documents must be properly and completely accomplished

Note: Note:

and submitted in Original or Certified Photocopy with and submitted in Original or Certified Photocopy with
Duplicate. Duplicate.
 CHECKLIST OF SUPPORTING DOCUMENTS

1 3 Original Provident Application Form completely filled up back to back

____ If the borrower is from Implementing Unit, the principal should sign in the back portion of provident loan application form.
2 Letter of Application
Note: —— Addressed to Schools Division Superintendent if Loan Amount is Php 50,000.00 and below
Addressed to Regional Director if Loan Amount is Php 50,000.01 up to Php 100,000
3 Supporting Documents for Loan Purpose:
____——Estimated Bill of Materials signed by Foreman or Engineer for House Improvement and Repair Purposes; or
____School Assessment of fees and billing for Educational Purposes; or
____Billing Statement and Medical Records for Medical and Hospitalization Purposes.
4 Original latest payslip of the borrower for 3 consecutive months with borrowers original signatures affixed in it
5 2 photocopies of borrowers latest pay slip for 3 consecutive months with original signature of the borrowers affixed in it
Note: ____Photocopies of pay slip should be certified by the Administrative Officer Incharge.
6 3 Photocopies of co-maker latest pay slip for each 3 consecutive months with co makers original signatures affixed in it.
Note: ____Photocopies of pay slip should be certified by the Administrative Officer Incharge.
____The Basic Salary of the co-maker should be equal or higher than the basic salary of the borrower.
____The borrower and the co-maker should belong to the same division and station on the payroll.
____The net pay of both the borrower and co maker should not below than Php. 5,000.00
7 If renewal of Provident fund loan, the borrower should have paid 50% of the principal amount of the borrowers previous provident loan.

Remarks:

CHECKLIST OF SUPPORTING DOCUMENTS

1 3 Original Provident Application Form completely filled up back to back

____ If the borrower is from Implementing Unit, the principal should sign in the back portion of provident loan application form.
2 Letter of Application
Note: —— Addressed to Schools Division Superintendent if Loan Amount is Php 50,000.00 and below
Addressed to Regional Director if Loan Amount is Php 50,000.01 up to Php 100,000
3 Supporting Documents for Loan Purpose:
____——Estimated Bill of Materials signed by Foreman or Engineer for House Improvement and Repair Purposes; or
____School Assessment of fees and billing for Educational Purposes; or
____Billing Statement and Medical Records for Medical and Hospitalization Purposes.
4 Original latest payslip of the borrower for 3 consecutive months with borrowers original signatures affixed in it
5 2 photocopies of borrowers latest pay slip for 3 consecutive months with original signature of the borrowers affixed in it
Note: ____Photocopies of pay slip should be certified by the Administrative Officer Incharge.
6 3 Photocopies of co-maker latest pay slip for each 3 consecutive months with co makers original signatures affixed in it.
Note: ____Photocopies of pay slip should be certified by the Administrative Officer Incharge.
____The Basic Salary of the co-maker should be equal or higher than the basic salary of the borrower.
____The borrower and the co-maker should belong to the same division and station on the payroll.
____The net pay of both the borrower and co maker should not below than Php. 5,000.00
7 If renewal of Provident fund loan, the borrower should have paid 50% of the principal amount of the borrowers previous provident loan.

Remarks:
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment for Final Billing of Construction of Infrastructures: Payment for Final Billing of Construction of Infrastructures:

1 ORS 1 ORS
2 Request Letter 2 Request Letter
3 Certificate of Payment 3 Certificate of Payment
4 Certificate of Completion 4 Certificate of Completion
5 Punchlist of Corrective Works / Inspection Report 5 Punchlist of Corrective Works / Inspection Report
6 Statement of Work Accomplishment (SWA) 6 Statement of Work Accomplishment (SWA)
7 Photographs 7 Photographs
8 Sub-ARO 8 Sub-ARO
9 Invitation to Bid 9 Invitation to Bid
10 PHILGEPS 10 PHILGEPS
11 Detailed Tracking Report 11 Detailed Tracking Report
12 Minutes of Meeting (Pre-Bid Conference) 12 Minutes of Meeting (Pre-Bid Conference)
13 Minutes of Meeting (Opening of Bids) 13 Minutes of Meeting (Opening of Bids)
14 Abstract of Bid as read 14 Abstract of Bid as read
15 Summary of Arithmetic Evaluation (for clustered projects) 15 Summary of Arithmetic Evaluation (for clustered projects)
16 Bid Evaluation Report 16 Bid Evaluation Report
17 Notice of Post Qualification 17 Notice of Post Qualification
18 BAC Resolution Declaring Lowest Calculated Responsive Bid 18 BAC Resolution Declaring Lowest Calculated Responsive Bid
19 Post Qualification Evaluation Report 19 Post Qualification Evaluation Report
20 Notice to submit documents for Post Qualification Evaluation 20 Notice to submit documents for Post Qualification Evaluation
21 Notice of Award 21 Notice of Award
22 Contract 22 Contract
23 Performance Bond 23 Performance Bond
24 Program of Work and Detailed Cost Estimate 24 Program of Work and Detailed Cost Estimate
25 Plans & Specification 25 Plans & Specification
26 26 Notice to Proceed
27 Report of Accomplishment Verified and Certified by Gov't Project 27 Report of Accomplishment Verified and Certified by Gov't Project
28 Certificate of Acceptance 28 Certificate of Acceptance
29 DTI 29 DTI
30 Contractor's License 30 Contractor's License
31 Mayor's Permit to Operate 31 Mayor's Permit to Operate
32 Tax Clerance 32 Tax Clerance
33 PHILGEPS Registration 33 PHILGEPS Registration
34 Omnibus Sworn Statement 34 Omnibus Sworn Statement
35 Variation Order 35 Variation Order

Remarks: Remarks:

All Documents must be properly and completely accomplished All Documents must be properly and completely accomplished

Note: Note:

and submitted in Original or Certified Photocopy with Duplicate. and submitted in Original or Certified Photocopy with Duplicate.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment for Mobilization of Infrastructures: Payment for Mobilization of Infrastructures:

1 Request Letter 1 Request Letter

2 Certificate of Payment 2 Certificate of Payment
3 Surety Bond 3 Surety Bond
4 Contract 4 Contract

Remarks: Remarks:

All Documents must be properly and completely accomplished. All Documents must be properly and completely accomplished.

Note: Note:

and submitted in Original or Certified Photocopy with one and submitted in Original or Certified Photocopy with one
Photocopy. Photocopy.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment for Mobilization of Infrastructures: Payment for Mobilization of Infrastructures:

1 Request Letter 1 Request Letter

2 Certificate of Payment 2 Certificate of Payment
3 Surety Bond 3 Surety Bond
4 Contract 4 Contract

Remarks: Remarks:

All Documents must be properly and completely accomplished. All Documents must be properly and completely accomplished.

Note: Note:

and submitted in Original or Certified Photocopy with one and submitted in Original or Certified Photocopy with one
Photocopy. Photocopy.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment for Partial Billing of Infrastructures: Payment for Partial Billing of Infrastructures:

1 1 ORS
2 Request Letter 2 Request Letter
3 Certificate of Payment 3 Certificate of Payment
4 Inspection Report 4 Inspection Report
5 Statement of Work Accomplishment 5 Statement of Work Accomplishment
6 Photographs 6 Photographs

Remarks: Remarks:

All Documents must be properly and completely accomplished. All Documents must be properly and completely accomplished.

Note: Note:

and submitted in Original or Certified Photocopy with one and submitted in Original or Certified Photocopy with one
Photocopy. Photocopy.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment for Partial Billing of Infrastructures: Payment for Retention WIthdrawal of Infrastructures:

1 ORS 1 Request Letter

2 Request Letter 2 Certificate of Payment
3 Certificate of Payment 3 Surety Bond Official Receipt/ SOA
4 Inspection Report 4 Surety Bond Contract/ Agreement
5 Statement of Work Accomplishment
6 Photographs Remarks:

Remarks:

All Documents must be properly and completely accomplished. All Documents must be properly and completely accomplished.

Note: Note:

and submitted in Original or Certified Photocopy with one and submitted in Original or Certified Photocopy with one
Photocopy. Photocopy.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment for Retention WIthdrawal of Infrastructures: Payment for Retention WIthdrawal of Infrastructures:

1 Request Letter 1 Request Letter

2 Certificate of Payment 2 Certificate of Payment
3 Surety Bond Official Receipt/ SOA 3 Surety Bond Official Receipt/ SOA
4 Surety Bond Contract/ Agreement 4 Surety Bond Contract/ Agreement

Remarks: Remarks:

All Documents must be properly and completely accomplished. All Documents must be properly and completely accomplished.

Note: Note:

and submitted in Original or Certified Photocopy with one and submitted in Original or Certified Photocopy with one
Photocopy. Photocopy.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment for Retention WIthdrawal of Infrastructures: Payment for Retention WIthdrawal of Infrastructures:

1 Request Letter 1 Request Letter

2 Certificate of Payment 2 Certificate of Payment
3 Surety Bond Official Receipt/ SOA 3 Surety Bond Official Receipt/ SOA
4 Surety Bond Contract/ Agreement 4 Surety Bond Contract/ Agreement

Remarks: Remarks:

All Documents must be properly and completely accomplished. All Documents must be properly and completely accomplished.

Note: Note:

and submitted in Original or Certified Photocopy with one and submitted in Original or Certified Photocopy with one
Photocopy. Photocopy.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Salary for Newly Permanent and Substitute Teachers Payment of Salary for Newly Permanent and Substitute Teachers

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 DTR 4 DTR
5 Appointment 5 Appointment
6 Oath of Service 6 Oath of Service
7 Certificate of First Day of Service 7 Certificate of First Day of Service
8 SALN 8 SALN
9 BIR Form 2305/1902 for Newly Permanent BIR Form 1902 or TIN ID for Subs9 BIR Form 2305/1902 for Newly Permanent BIR Form 1902 or TIN ID
10 Leave form of Substituted Teachers (For Substitute Teachers) 10 Leave form of Substituted Teachers (For Substitute Teachers)

Remarks: Remarks:
All Documents must be properly and completely All Documents must be properly and completely
accomplished accomplished

Note: Note:

and submitted in Original or and submitted in Original or

Certified Photocopy with Duplicate. Certified Photocopy with Duplicate.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Salary Differential due to Promotion Payment of Salary for Newly Permanent and Substitute Teachers

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 Latest Appointment 4 DTR
5 Unadjusted Payslip 5 Appointment
6 Adjusted Payslip 6 Oath of Service
7 Certificate of First Day of Service
8 SALN
9 BIR Form 2305/1902 for Newly Permanent BIR Form 1902 or TIN ID
10 Leave form of Substituted Teachers (For Substitute Teachers)

Remarks: Remarks:
All Documents must be properly and completely All Documents must be properly and completely
accomplished accomplished

Note: Note:

and submitted in Original or and submitted in Original or

Certified Photocopy with Duplicate. Certified Photocopy with Duplicate.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Salary Differential due to Step Increment Payment of Salary Differential due to Step Increment

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 LOEGSI 4 LOEGSI
4 Notice of Step Increment 4 Notice of Step Increment
5 Unadjusted Payslip 5 Unadjusted Payslip
6 Adjusted Payslip 6 Adjusted Payslip

Remarks: Remarks:
All Documents must be properly and completely All Documents must be properly and completely
accomplished accomplished

Note: Note:

and submitted in Original or and submitted in Original or

Certified Photocopy with Duplicate. Certified Photocopy with Duplicate.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Salary Differential due to Step Increment Payment of Salary Differential due to Step Increment

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 LOEGSI 4 LOEGSI
4 Notice of Step Increment 4 Notice of Step Increment
5 Unadjusted Payslip 5 Unadjusted Payslip
6 Adjusted Payslip 6 Adjusted Payslip

Remarks: Remarks:
All Documents must be properly and completely All Documents must be properly and completely
accomplished accomplished

Note: Note:

and submitted in Original or and submitted in Original or

Certified Photocopy with Duplicate. Certified Photocopy with Duplicate.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Maternity Leave Benefit: Maternity Leave Benefit:

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 Certified Photocopy of Medical Certificate 4 Certified Photocopy of Medical Certificate
5 Certified Photocopy of Birth Certificate 5 Certified Photocopy of Birth Certificate
6 Leave Form 6 Leave Form

Remarks: Remarks:
All Documents must be properly and completely All Documents must be properly and completely
accomplished accomplished

Note: Note:

and submitted in Original or and submitted in Original or

Certified Photocopy with Duplicate. Certified Photocopy with Duplicate.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Maternity Leave Benefit: Maternity Leave Benefit:

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 Certified Photocopy of Medical Certificate 4 Certified Photocopy of Medical Certificate
5 Certified Photocopy of Birth Certificate 5 Certified Photocopy of Birth Certificate
6 Leave Form 6 Leave Form

Remarks: Remarks:
All Documents must be properly and completely All Documents must be properly and completely
accomplished accomplished

Note: Note:

and submitted in Original or and submitted in Original or

Certified Photocopy with Duplicate. Certified Photocopy with Duplicate.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Salary Differential due to Promotion Payment of Salary Differential due to Promotion

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 Latest Appointment 4 Latest Appointment
5 Unadjusted Payslip 5 Unadjusted Payslip
6 Adjusted Payslip 6 Adjusted Payslip

Remarks: Remarks:
All Documents must be properly and completely All Documents must be properly and completely
accomplished accomplished

Note: Note:

and submitted in Original or and submitted in Original or

Certified Photocopy with Duplicate. Certified Photocopy with Duplicate.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Salary Differential due to Promotion Payment of Salary Differential due to Promotion

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 Latest Appointment 4 Latest Appointment
5 Unadjusted Payslip 5 Unadjusted Payslip
6 Adjusted Payslip 6 Adjusted Payslip

Remarks: Remarks:
All Documents must be properly and completely All Documents must be properly and completely
accomplished accomplished

Note: Note:

and submitted in Original or and submitted in Original or

Certified Photocopy with Duplicate. Certified Photocopy with Duplicate.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Load Allowance: Load Allowance:

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Official Receipt 3 Letter Request
4 Statement of Account 4 Certified Photocopy of Medical Certificate

Remarks: Remarks:
All Documents must be properly and completely All Documents must be properly and completely
accomplished accomplished

Note: Note:

and submitted in Original or and submitted in Original or

Certified Photocopy with Duplicate. Certified Photocopy with Duplicate.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Load Allowance: Load Allowance:

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 Certified Photocopy of Medical Certificate 4 Certified Photocopy of Medical Certificate
5 Certified Photocopy of Birth Certificate 5 Certified Photocopy of Birth Certificate
6 Leave Form 6 Leave Form

Remarks: Remarks:
All Documents must be properly and completely All Documents must be properly and completely
accomplished accomplished

Note: Note:

and submitted in Original or and submitted in Original or

Certified Photocopy with Duplicate. Certified Photocopy with Duplicate.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Last Salary (Transfer) Payment of Last Salary (Transfer)

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Request Letter 3 Request Letter
4 DTR 4 DTR
5 Clearance 5 Clearance

Remarks: Remarks:
All Documents must be properly and completely All Documents must be properly and completely
accomplished accomplished

Note: Note:

and submitted in Original or and submitted in Original or

Certified Photocopy with Duplicate. Certified Photocopy with Duplicate.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Last Salary (Transfer) Payment of Last Salary (Transfer)

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Request Letter 3 Request Letter
4 DTR 4 DTR
5 Clearance 5 Clearance

Remarks: Remarks:
All Documents must be properly and completely All Documents must be properly and completely
accomplished accomplished

Note: Note:

and submitted in Original or and submitted in Original or

Certified Photocopy with Duplicate. Certified Photocopy with Duplicate.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Salary Differential due to Step Increment Payment of Salary for Newly Permanent and Substitute Teachers

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 LOEGSI 4 DTR
4 Notice of Step Increment 5 Appointment
5 Unadjusted Payslip 6 Oath of Service
6 Adjusted Payslip 7 Certificate of First Day of Service
8 SALN
9 BIR Form 2305/1902 for Newly Permanent BIR Form 1902 or TIN ID
10 Leave form of Substituted Teachers (For Substitute Teachers)

Remarks: Remarks:
All Documents must be properly and completely All Documents must be properly and completely
accomplished accomplished

Note: Note:

and submitted in Original or and submitted in Original or

Certified Photocopy with Duplicate. Certified Photocopy with Duplicate.

CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Salary Differential due to Promotion Maternity Leave Benefit:

1 ORS 1 ORS
2 Payroll 2 Payroll
3 Letter Request 3 Letter Request
4 Latest Appointment 4 Certified Photocopy of Medical Certificate
5 Unadjusted Payslip 5 Certified Photocopy of Birth Certificate
6 Adjusted Payslip 6 Leave Form

Remarks: Remarks:
All Documents must be properly and completely All Documents must be properly and completely
accomplished accomplished

Note: Note:

and submitted in Original or and submitted in Original or

Certified Photocopy with Duplicate. Certified Photocopy with Duplicate.
 CHECKLIST OF SUPPORTING DOCUMENTS CHECKLIST OF SUPPORTING DOCUMENTS

Recomputation For Terminal Leave Benefits: Processing Of Application For Terminal Leave Benefits

1 ORS 1 ORS (Budget)

2 Request Letter 2 Indorsement from the Schools Division Superintendent
3 Approved Application for Terminal Leave 3 Letter of Intent to Retire
4 Certification of Accumulated Leave Credits 4 GSIS Approved Retirement
5 Employee's Leave Credit Card 5 GSIS Retirement Benefit Voucher
6 LARP 6 Complete Service Record
7 Approved Application for Terminal Leave
8 Certification of Accumulated Leave Credits
9 Employee's Leave Credit Card
10 Certification of Non-availability of savings to cover TLB
11 Clearance from money, property and legal accountability
12 Statement of Assets, Liabilities and Net Worth
13 Copy of Last Appointment
Remarks: 14 Certification of No Outstanding Cash Advance
All Documents must be properly and completely
accomplished 15 Certification of Last Payment
16 Notice of Salary Adjustments
17 LARP
Note:

and submitted in Original or

Certified Photocopy with Duplicate.
Remarks:
All Documents must be properly and completely
accomplished

Note:

and submitted in Original or

Certified Photocopy with Duplicate.

CHECKLIST OF SUPPORTING DOCUMENTS

Payment of Loyalty Pay:

1 ORS
2 Payroll
3 Certified Photocopy of Original Appointment
4 Service Record

Remarks:
All Documents must be properly and completely
accomplished

Note:

and submitted in Original or

Certified Photocopy with Duplicate.