Project Quality Assurance Manual

Table of Contents
1. INTRODUCTION..........................................................................................................................1

1.1 COVERAGE OF THE MANUAL...................................................................................1

1.2 BACKGROUND INFORMATION OF THE PROJECT........................................................1
1.3 OBJECTIVES OF THE CONSULTANCY SERVICES.......................................................1
1.4 OBJECTIVES OF THIS QUALITY ASSURANCE MANUAL...............................................2
1.5 FACTUAL PROJECT DATA.......................................................................................2
1.6 BASIC CONTRACT DATA.........................................................................................3
1.7 LIST OF PARTIES INVOLVED....................................................................................3
2. BASIC QUALITY RELATED CONCEPTS...............................................................................6

2.1 GENERAL...............................................................................................................6
2.2 TERMINOLOGY.......................................................................................................6
2.2.1 Quality............................................................................................................................. 6
2.2.2 Quality management and quality management system...................................................6
2.2.3 Quality control.................................................................................................................. 6
2.2.4 Quality Assurance........................................................................................................... 6
2.2.5 Acceptance...................................................................................................................... 6
2.3 THREE ELEMENTS OF A PROJECT...........................................................................7
2.4 QUALITY AS ONE OF THE THREE ELEMENTS OF A PROJECT.....................................7
2.5 FIVE ELEMENTS OF QUALITY.................................................................................7
2.6 QUALITY ASSURANCE AGAINST QUALITY CONTROL.................................................7
2.7 QUALITY OF A PRODUCT AGAINST QUALITY OF A PROJECT......................................8
2.8 PQAM AS A LIVE DOCUMENT.................................................................................8
2.9 QUALITY OF A PRODUCT AGAINST QUALITY OF THE MANAGEMENT PROCESS...........9
2.10 PROCESS CONTROL AGAINST PRODUCT CONTROL..................................................9
2.11 WORK ITEMS AND WORK COMPONENTS (BREAKDOWNS).......................................10
2.12 ATTITUDE TOWARDS QUALITY...............................................................................10
2.13 POINT FAILURE AGAINST BLOCK FAILURE.............................................................10
2.14 STATISTICAL PROCEDURES..................................................................................10
3. EMPLOYER’S REPRESENTATIVE’S STAFF ORGANIZATION, RESPONSIBILITIES
AND EVALUATION..................................................................................................................13

3.1 EMPLOYER REPRESENTATIVE’S ORGANIZATION.....................................................13

3.1.1 The Main Supervisory Team......................................................................................... 13
3.1.2 Project Management..................................................................................................... 13
3.1.3 Quality Control Panel and Head Office Support............................................................20
3.2 CONTRACTOR’S RESPONSIBILITIES............................................................21
3.2.1 Contractor’s Construction Activities.........................................................................................22
3.3 DUTIES AND RESPONSIBLITIES OF CONSULTANT’S STAFFS...........................24
3.3.1 Introduction..................................................................................................................................24
3.4 MONITORING AND EVALUATING THE PERFORMANCE OF THE EMPLOYER’S
REPRESENTATIVE TEAM.......................................................................................25
3.4.1 Monitoring of Employer’s Representative Personnel by the Resident Engineer............25

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3.4.2 Monitoring of the Resident Engineer by the head office Coordinator.............................26

4. METHOD STATEMENT............................................................................................................27

4.1 CLEARING AND GRUBBING..................................................................................27

4.1.1 Scope............................................................................................................................ 27
4.1.2 Reference Documents................................................................................................... 27
4.1.3 Pre requisites:............................................................................................................... 27
4.1.4 Materials........................................................................................................................ 27
4.1.5 Equipment Details......................................................................................................... 28
4.1.6 Safety and Protection to Environment Etc....................................................................28
4.1.7 Personnel employed for execution and supervision......................................................28
4.1.8 Main Activity.................................................................................................................. 28
4.1.9 Tolerances..................................................................................................................... 28
4.2 EARTHWORK IN EMBANKMENT AND SUB GRADE....................................................30
4.2.1 Scope............................................................................................................................ 30
4.2.2 Reference Documents................................................................................................... 30
4.2.3 Materials:....................................................................................................................... 31
4.2.4 Preparation of bed:........................................................................................................ 33
4.2.5 Process.......................................................................................................................... 34
4.2.6 Personnel employed for execution and supervision:.....................................................35
4.2.7 Tests and Sampling Procedures:...................................................................................35
4.2.8 Equipment Details......................................................................................................... 35
4.2.9 Safety and Protection to Environment...........................................................................35
4.2.10 Activities........................................................................................................................ 36
4.2.11 Pre requisites................................................................................................................. 36
4.2.12 Main Activity:................................................................................................................. 36
4.2.13 Frequency of tests:........................................................................................................ 37
4.2.14 Construction Tolerances................................................................................................ 37
4.3 GRANULAR SUB BASE..........................................................................................38
4.3.1 Scope............................................................................................................................ 38
4.3.2 Reference Documents................................................................................................... 38
4.3.3 Materials:....................................................................................................................... 38
4.3.4 Grading Requirement.................................................................................................... 38
4.3.5 Physical Requirement.................................................................................................... 39
4.3.6 Process.......................................................................................................................... 39
4.3.7 Personnel employed for execution and supervision:.....................................................40
4.3.8 Tests and Sampling Procedures:...................................................................................40
4.3.9 Equipment Details......................................................................................................... 40
4.3.10 Safety and Protection to Environment Etc.....................................................................41
4.3.11 Activities........................................................................................................................ 41
4.3.12 Construction Tolerances................................................................................................ 41
4.3.13 Frequency of tests:........................................................................................................ 42
4.4 CRUSHED STONE BASE COURSE..........................................................................43
4.4.1 Scope............................................................................................................................ 43
4.4.2 Reference Documents................................................................................................... 43
4.4.3 Materials:....................................................................................................................... 43
4.4.4 Process.......................................................................................................................... 44
4.4.5 Activities........................................................................................................................ 46

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4.4.6 ConstructionTolerances................................................................................................. 47
4.4.7 Testing........................................................................................................................... 47
4.5 PRIME COAT AND TACK COAT................................................................................48
4.5.1 Scope............................................................................................................................ 48
4.5.2 Reference Documents................................................................................................... 48
4.5.3 Materials:....................................................................................................................... 49
4.5.4 Process.......................................................................................................................... 50
4.5.5 Process.......................................................................................................................... 53
4.5.6 Personnel employed for execution and supervision:.....................................................54
4.5.7 Tests and Sampling Procedures:...................................................................................54
4.5.8 Safety and Protection to Environment Etc.....................................................................54
4.5.9 Activities........................................................................................................................ 54
4.5.10 Construction Tolerances...........................................................................................................55
4.6 BITUMINOUS ROAD BASE AND SURFACING............................................................55
4.6.1 Scope............................................................................................................................ 55
4.6.2 Reference Documents................................................................................................... 55
4.6.3 Materials:....................................................................................................................... 56
4.6.4 Design requirements for asphaltic surfacing..................................................................58
4.6.5 Plant and Equipment:.................................................................................................... 59
4.6.6 Process:......................................................................................................................... 62
4.6.7 Personnel employed for execution and supervision:.....................................................63
4.6.8 Tests and Sampling Procedures:...................................................................................64
4.6.9 Safety and Protection to Environment:..........................................................................64
4.6.10 Activities:....................................................................................................................... 64
4.6.11 Construction Tolerances:............................................................................................... 65
4.6.12 Testing:......................................................................................................................... 65
4.7 PREFABRICATED PIPE CULVERT, DRAINAGE, RETAINING/GABION STRUCTURE AND
PROTECTION WORKS...........................................................................................65
4.7.1 Scope............................................................................................................................ 65
4.7.2 Reference Documents................................................................................................... 66
4.7.3 Materials:....................................................................................................................... 66
4.7.4 Construction:................................................................................................................. 67
4.7.5 Design, erection and removal of formwork:...................................................................69
4.7.6 Production, Transportation, Laying and Curing of concrete:..........................................69
4.7.7 Personnel employed for execution and supervision:.....................................................70
4.7.8 Tests and sampling procedures:....................................................................................70
4.7.9 Equipment Details:........................................................................................................ 70
4.7.10 Safety, Environment Etc................................................................................................ 70
4.7.11 Activities:....................................................................................................................... 70
4.7.12 Construction Tolerances:............................................................................................... 71
4.7.13 Test Frequency:............................................................................................................. 71
4.8 IN-SITU RCC BOX CULVERT/BRIDGE....................................................................72
4.8.1 Scope............................................................................................................................ 72
4.8.2 Reference Documents................................................................................................... 72
4.8.3 Materials:....................................................................................................................... 72
4.8.4 Concrete Mix Design:.................................................................................................... 75
4.8.5 Design of Concrete Mixes.............................................................................................. 76
4.8.6 Design, Erection and Removal of False work/Formwork:..............................................76

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4.8.7 Excavation of Foundation:............................................................................................. 78

4.8.8 Cutting, bending, Placing and Fixing of Reinforcement.................................................78
4.8.9 Production, Laying and Curing of concrete:...................................................................78
4.8.10 Finishing of Concrete..................................................................................................... 79
4.8.11 Process Control............................................................................................................. 79
4.8.12 Protection and allied Work:............................................................................................ 81
4.8.13 Personnel employed for execution and supervision:.....................................................81
4.8.14 Tests and sampling procedures:....................................................................................81
4.8.15 Equipment Details:........................................................................................................ 82
4.8.16 Safety, Environment Etc................................................................................................ 82
4.8.17 Diversion of water:......................................................................................................... 82
4.8.18 Activities:....................................................................................................................... 82
4.8.19 Test Frequency for Concrete......................................................................................... 84
4.8.20 Construction Tolerances:............................................................................................... 85
4.9 FABRICATION OF RC PIPE....................................................................................87
4.9.1 Scope............................................................................................................................ 87
4.9.2 Reference Documents................................................................................................... 87
4.9.3 Materials:....................................................................................................................... 87
4.9.4 Concrete Mix Design:.................................................................................................... 87
4.9.5 Design, Erection and Removal of False-work/Formwork:..............................................87
4.9.6 Cutting, bending, Placing and Fixing of Reinforcement:................................................87
4.9.7 Production, Laying and Curing of concrete:...................................................................88
4.9.8 Personnel employed for execution and supervision:.....................................................88
4.9.9 Tests and sampling procedures:....................................................................................88
4.9.10 Equipment Details:........................................................................................................ 88
4.9.11 Activities:....................................................................................................................... 88
4.9.12 Main Activity:................................................................................................................. 89
4.9.13 Testing and Quality Control:.......................................................................................... 89
4.9.14 Construction Tolerances:............................................................................................... 89
4.10 MATERIAL HANDLING AND STORAGE MANAGEMENT................................................89
4.10.1 Handling Procedure....................................................................................................... 89
4.10.2 Storage procedure......................................................................................................... 90

5. REPORTING, DOCUMENTATION AND COMMUNICATION............................................91

5.1 REPORTING.........................................................................................................91
5.1.1 General Reporting Guidelines.......................................................................................91
5.1.2 Contents of Project Reports........................................................................................... 91
5.1.3 Document Style and Formatting....................................................................................92
5.1.4 User-Defined Document Styles.....................................................................................94
5.2 ELECTRONIC DOCUMENT TEMPLATES...................................................................95
5.3 RECORD KEEPING................................................................................................97
5.3.1 Breakdown of Records.................................................................................................. 97
5.3.2 Summary Logs of Records............................................................................................ 98
5.3.3 Communication within the Employer Representative....................................................98
5.3.4 File Numbering System................................................................................................. 99
5.4 COMPUTER NETWORKING AND FILE SECURITY OPTIONS.....................................104
5.4.1 Computer Networking.................................................................................................. 104
5.4.2 Document Security...................................................................................................... 104

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5.5 CLAIM PROCEDURE.............................................................................................106

5.5.1 Procedure..................................................................................................................................107
5.6 DESCRIPTION OF PROCESS STEPS......................................................................108
5.7 RECOREDS.....................................................................................................108
5.8 INTERIM PAYMENT PROCESS...............................................................................109

6. QUALITY CONTROL SCHEMES AND COMMON GUIDELINES TO MAJOR WORK

ITEMS........................................................................................................................................110

6.1 INTRODUCTION TO THE PROJECT QUALITY CONTROL SCHEME.............................110

6.2 BREAKDOWN OF THE PROJECT INTO MAJOR WORK ITEMS...................................111
6.3 CONTROL AND CALIBRATION OF MEASURING AND TESTING EQUIPMENT...............112
6.4 GENERAL GUIDELINES FOR MATERIALS SOURCE APPROVAL................................112
6.4.1 Procedures for Source Approval..................................................................................112
6.4.2 Standard Forms of Submitting for Source Approval....................................................112
6.5 GENERAL SAMPLING PROCEDURES....................................................................114
6.6 GUIDELINES FOR QUARRYING, PITTING AND REINSTATING OF THE AREAS............114
6.7 TESTING METHODS OF MANUFACTURED MATERIALS.............................................114
6.8 METHODS OF CONFORMITY OF MACHINES/EQUIPMENT..........................................114
6.9 STD AND HIV/AIDS ALLEVIATION PROGRAM.........................................................115
6.10 CONTRACTOR’S METHOD STATEMENTS..............................................................117
6.11 FIELD TRIALS.....................................................................................................117
6.12 MONITORING OF THE CONSTRUCTION OF LAYER WORKS.....................................118
6.13 PREAMBLES TO STANDARD QUALITY CONTROL FORMS AND ITPS.......................119
6.13.1 Preambles: Inspection and Test Plans (ITP)...............................................................119
6.13.2 Preambles: Request for Inspection (RFI) and Inspection Record Books (IRB)............119
6.13.3 Preambles: RFI Key Plan in the form of Strip Chart....................................................121
6.13.4 Preambles: Work Inspection Record...........................................................................121
6.13.5 Preambles: Laboratory Test Request..........................................................................122
6.13.6 Preambles: Non Conformance Report (NCR)..............................................................122
6.13.7 Preambles: Conformance Report (CR)........................................................................123

7. STANDARD QUALITY CONTROL GUIDELINES FOR INDIVIDUAL WORK ITEMS.124

7.1 STANDARD CHECKLISTS FOR MONITORING MAJOR WORK ITEMS.........................124

ACTIVITY 1. EARTHWORK......................................................................................................125
ACTIVITY 2. PAVEMENT.......................................................................................................130
ACTIVITY 3. FINAL PAVEMENT.............................................................................................135
ACTIVITY 4. CEMENT CONCRETE WORKS MATERIAL & PLANT...............................................137
ACTIVITY 5. CEMENT CONCRETE WORKS -FORMWORK.........................................................138
ACTIVITY 6. CEMENT CONCRETE WORKS MIX......................................................................141
ACTIVITY 7. CEMENT CONCRETE WORKS- REINFORCEMENT.................................................142
ACTIVITY 8. LAYING OF CEMENT CONCRETE WORKS.............................................................144
ACTIVITY 9. COMPLETED CEMENT CONCRETE WORKS..........................................................145
ACTIVITY 10. STONE MASONRY.............................................................................................147
ACTIVITY 11. DRAINAGE WORKS...........................................................................................149
ACTIVITY 12. BRIDGE STRUCTURES.......................................................................................152
ACTIVITY 13. RIVER PROTECTION WORKS.............................................................................153

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ACTIVITY 14. GEO SYNTHETICS.............................................................................................154

ACTIVITY 15. TRAFFIC SIGNS................................................................................................155
ACTIVITY 16. SITE CLEARANCE.............................................................................................156
ACTIVITY 17. SURVEY WORKS..............................................................................................157
ACTIVITY 18. STRIPPING OF TOP SOIL...................................................................................158
7.2 STANDARD CHECKLIST FOR MONITORING GENERAL AND SUBSIDARY ITEMS...........159
ACTIVITY 1: TRAFFIC MANAGEMENT.....................................................................................160
ACTIVITY 2: CONSTRUCTION OF EMPLOYER REPRESENTATIVE’S OFFICES, ACCOMMODATION AND
LABORATORY BUILDING....................................................................................162
ACTIVITY 3: CHECK LIST FOR SUBMITTING AS BUILT............................................................164
ACTIVITY 4: SAFETY COMPLIANCE INSPECTION GUIDE..........................................................167
ACTIVITY 5: ENVIRONMENTAL IMPACT CONTROL GUIDE LINES...............................................168
7.3 INSPECTION AND TEST PLAN (ITP).....................................................................169
ACTIVITY 1: CLEARING AND GRUBBING...................................................................................170
ACTIVITY 2: ROAD BED PREPARATION....................................................................................172
ACTIVITY 3: EXCAVATION WORKS..........................................................................................173
ACTIVITY 4: EMBANKMENT AND CAPPING LAYER CONSTRUCTION............................................174
ACTIVITY 5: GRANULAR SUB BASE (GSB).............................................................................175
ACTIVITY 6: ROAD BASE.......................................................................................................176
ACTIVITY 7: ASPHALT CONCRETE (AC)..................................................................................177
ACTIVITY 8: RC PIPE PRODUCTION AND RC AND MB INSTALLATION........................................178
ACTIVITY 9 : BRIDGE AND BOX CULVERTS..............................................................................179
ACTIVITY 10: OTHER DRAINAGE AND PROTECTION WORKS.....................................................181
ACTIVITY 11: ENVIRONMENT, ACCESS ROAD AND SAFETY......................................................182
8. APPENDIX................................................................................................................................183

List of Tables
Table 3.1-1: List of Employer’s Representative’s Staff..............................................................14
Table 4.1-1: Required Level of Accuracy for Surveys...............................................................29
Table 4.2-1: Quality Requirements for Fill Material...................................................................32
Table 4.2-2: Grading Requirements for Rock Fill (Table 4404/1 of ERA Spec. 2013)...............32
Table 4.2-3: Quality Requirements for Selected Sub grade/Capping material...........................33
Table 4.2-4: Process Control: Testing Frequency.....................................................................37
Table 4.2-5: Process Control: Minimum Acceptable Density.....................................................37
Table 4.2-6: Construction Tolerance.........................................................................................37
Table 4.3-1: Natural Gravel Sub Base Grading Requirement (Table 5104/1 ERA Specification
2013)....................................................................................................................38
Table 4.3-2: Physical requirements for natural sub base material.............................................39
Table 4.3-3: Construction Tolerance.........................................................................................42
Table 4.3-4: Testing Frequency for Process Control (Table 5110/1 ERA Specification 2013)...42
Table 4.3-5: Construction of Sub base: Density Requirements.................................................43

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Table 4.4-1: Plasticity and CBR................................................................................................44

Table 4.4-2: Grading Envelope for Crushed Stone Base (Table 5204/1 of ERA Specification
2013)....................................................................................................................44
Table 4.4-3: Crushed Stone Base: Testing Frequency for Process Control
(Table 5211/1 of ERA Specification 2013).....................................................47
Table 4.5-1: Bitumen Binder for MC-30 cutback bitumen (AASHTO M82)................................49
Table 4.5-2: Test Methods for Bitumen Binder for MC-30 cutback bitumen..............................50
Table 4.5-3: Recommended storage and application temperatures (Table 6106/1 of ERA
Specification 2013)............................................................................................51
Table 4.5-4: Bitumen Binder for RC-70 cutback Bitumen (AASHTO M81)................................52
Table 4.5-5: Test Methods for Bitumen Binder for RC-70 cutback bitumen...............................53
Table 4.5-6: Recommended storage and application temperatures (Table 6206/1 of ERA
Specification 2013)............................................................................................53
Table 4.6-1: Bitumen Binder for 50/70 Penetration Grade Bitumen (Table 6402/1 of ERA
Specification 2013)............................................................................................56
Table 4.6-2: Test Methods for Bitumen Grade 50/70................................................................57
Table 4.6-3: Properties of Asphalt Aggregate (Extracted from Table 6402/5 of ERA
Specification 2013)............................................................................................57
Table 4.6-4: Particle Size Distributions for AC Wearing Courses (Extracted from ERA Technical
Specification 2013 table 6403/3)............................................................................58
Table 4.6-5: Design requirements for asphaltic mixes (Table 6403/14 of ERA Technical
Specification 2013)...............................................................................................59
Table 4.6-6: Temperature requirements for asphaltic mixes with conventional binder (Extracted
from Table 6407/1 of ERA Specification 2013).....................................................62
Table 4.6-7: Bituminous asphalt surfacing: Testing Frequency for Process Control..................65
Table 4.8-1: Maximum Amount of Deleterious Substances (Table 8402/1 of ERA Technical
specification)........................................................................................................73
Table 4.8-2: Grading of Fine Aggregate (Table 8402/2 of ERA Technical specification)...........73
Table 4.8-3: Nominal Size and Grading of Coarse Aggregate (Table 8402/3 of ERA Technical
Specification).......................................................................................................74
Table 4.8-4: Required Properties of Aggregate (Extracted from AASHTO M-6 Class B and
AASHTO M-80 Class A).......................................................................................74
Table 4.8-5: Minimum Formwork /Support Release Criteria (Table 8204/1 of ERA Technical
Specification 2013)...............................................................................................77
Table 4.8-6: No of Tests per Lot................................................................................................79
Table 4.8-7: Standards for Testing Concrete............................................................................83
Table 4.8-8: Standards for Testing Aggregate/ Test Frequency for Aggregate.........................84
Table 4.8-9: Classes of Concrete and their corresponding Cube strength................................85
Table 4.8-10: Tolerance: General.............................................................................................85
Table 4.8-11፡ Tolerance: Reinforcement...................................................................................86

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Table 4.10-1: Materials Handling Precaution............................................................................90

Table 4.10-2: Materials Storage Precautions............................................................................90
Table 5.2-1: Electronic Document Templates...........................................................................95
Table 6.4-1፡ A sample Form for Material Source Approval of Crushed Stone for Cement
Concrete..........................................................................................................113
Table 7.1-1: Inspection /Testing Items for Earthwork..............................................................125
Table 7.1-2: Inspection /Testing Items for Pavement..............................................................130
Table 7.1-3: Inspection /Testing Items for Asphalt Wearing Course and Prime Coat..............135
Table 7.1-4: Inspection /Testing Items for Cement Concrete Works.......................................137
Table 7.1-5: Inspection /Testing Items for Cement Concrete Works-formwork........................138
Table 7.1-6: Inspection /Testing Items for Cement Concrete Works Mix.................................141
Table 7.1-7: Inspection /Testing Items for Cement Concrete Works -Reinforcement..............142
Table 7.1-8: Inspection /Testing Items for Laying of Cement Concrete Works........................144
Table 7.1-9: Inspection /Testing Items for Completed Cement Concrete Works.....................145
Table 7.1-10: Inspection /Testing Items for Stone Masonry....................................................147
Table 7.1-11: Inspection /Testing Items for Drainage Works...................................................149
Table 7.1-12: Inspection /Testing Items for Bridge Structures.................................................152
Table 7.1-13: River Protection works Inspection.....................................................................153
Table 7.1-14: Geo Synthetics works Inspection......................................................................154
Table 7.1-15: Traffic Sign works Inspection............................................................................155
Table 7.1-16: Site Clearance works Inspection.......................................................................156
Table 7.1-17: Survey works Inspection...................................................................................157
Table 7.1-18: Stripping of Top Soil Inspection.........................................................................158
Table 7.2-1: Check List for Traffic Management......................................................................160
Table 7.2-2: Check List for Engineer’s office & Laboratory Facilities & Building......................162
Table 7.2-3: Check List for Safety Compliance.......................................................................167
Table 7.2-4: Check List for Traffic Management......................................................................168
Table 7.3-1: Inspection & Testing Plan for Clearing & Grubbing.............................................170
Table 7.3-2: Inspection & Testing Plan for Road Bed Preparation..........................................172
Table 7.3-3: Inspection & Testing Plan for Excavation............................................................173
Table 7.3-4: Inspection & Testing Plan for Embankment & Capping Layer.............................174
Table 7.3-5: Inspection & Testing Plan for Granular Sub base................................................175
Table 7.3-6: Inspection & Testing Plan for Road Base............................................................176
Table 7.3-7: Inspection & Testing Plan for Asphalt Concrete..................................................177
Table 7.3-8: Inspection & Testing Plan for RC pipe production & RC & MB Installation..........178
Table 7.3-9: Inspection & Testing Plan for Bridge & Box Culvert.............................................179
Table 7.3-10: Inspection & Testing Plan for Other Drainage & Protection Works....................181

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Table 7.3-11: Inspection & Testing Plan for Environmental Access Road & Safety................182
List of Figures

Figure 1-1: Line of Communication...........................................................................................5

Figure 3-1: Project Organization Chart...................................................................................21
Figure 4-1: Standard Bench Mark...................................................................................30
Figure 5-2: Flow chart...................................................................................................107

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1. INTRODUCTION

1.1 COVERAGE OF THE MANUAL

To achieve the objectives stated in Section 1.3, the manual is divided into the following
divisions and subdivisions:
 Section 1 : Introduction which is this Introductory section that covers
background/historical project information, objectives of the
manual , factual project data, basic contract data and definitions of
terms;
 Section 2 : Basic Quality Related Concepts which gives standard definitions
and interrelations of quality related procedures;
 Section 3 : Employer’s Representative Staff Organization which includes
project staff and head office support unit.
 Section 4 : Reporting and Record Keeping which outlines standard
guidelines for reporting, electronic document templates, record
keeping, communications and file referencing systems;
 Section 5 & 6 :Quality Control Guidelines which provides statistical procedures,
breakdown of the project and standard guidelines in respect of
quality control of major work items and other
 Section 7 : Standard Quality Control Forms including standardized
requesting forms, strip charts, laboratory testing forms, etc.

1.2 BACKGROUND INFORMATION OF THE PROJECT

The Ethiopian Roads Authority (The Employer) has signed an agreement with Ethiopian
Construction Design and Supervision Works Corporation, Transport Design and Supervision
Works Sector (the Employer’s Representative) to undertake the supervision of design and
construction of Access to Mekelle Industrial Park Design and Build Road Project on October 10,
2017 and notice to commence the service was issued to the Employer’s Representative on
12th October, 2017.
On the other hand, ERA has signed a works contract agreement for the project with China
Tiesiju Civil Engineering Group Co. Ltd (CTCE) on August 15, 2018 which was commenced as
of 20th October, 2017.
The project consists of design and construction of a new road with approximate length of
18.34km to Asphalt Concrete standard at a contract amount of ETB 913,224,109.15. Major
construction works include earthworks (such as cut to spoil, road bed preparation,
embankment), capping layer, granular sub base layer, crushed stone base, asphalt concrete,
new bridge, road side and cross drainage structure, slab/box culverts and other miscellaneous
works.

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1.3 OBJECTIVES OF THE CONSULTANCY SERVICES

The objectives of the Consultancy Services, as per the service agreement, are:
Review for completeness and adequacy of all survey and engineering design works
performed by design and construct Contractor and give approval and/or suggestions for
improvement as per the terms of the contract between the parties;
To ensure that the road is constructed in accordance with the Employer’s Requirement
or any amendments thereto and meet the standard quality of the end product;
To optimize the use of available material resources to minimize costs to the Client, to
maximize the quality of the works, to expedite construction and to optimize the use of
natural resources and ensure environmentally as well as socially sustainable
construction; and
To ensure that the road is constructed within the Contract Price and Time for completion
allowed under the contract or any agreed amendments thereto.

1.4 OBJECTIVES OF THIS QUALITY ASSURANCE MANUAL

This Project’s Quality Assurance Manual (hereafter called PQAM) is prepared as a result of the
Consultancy agreement, which includes the requirements set on the Terms of Reference as
well as the Employer’s Representative proposal.
The main objective of this PQAM is to provide consistent supervisory methods to be followed by
each member of the Employer’s Representative team based on sound engineering norms.
Such standardized procedures are thus set for materials source control, inspection and testing
for process and product control, measurement, approval, record keeping, reporting and
monitoring and evaluating Employer’s Representative staff. The Resident Engineer shall thus
ensure such a framework to achieve the objectives of the consultancy services stated in
Section 1.3.
As most projects are executed in a haphazard manner without the prior adoption of a proper
PQAM, it is assumed in the preparation of this manual that most supervisory staff does not
have sufficient attitudes towards Quality Assurance. Hence, the manual also covers some basic
concepts regarding QA and QC so that all site staff will have the minimum understanding of
quality related review procedures.

1.5 FACTUAL PROJECT DATA

 Project Name : Aceess to Mekelle Industrial Park Design and Build
Road Project.
 Project Location : The project is located in the North part of Ethiopia, in the
Tigray National Regional State, Mekelle Town.
 Project Description : The Project consists of the Design and Construction of
new Road of Estimated Length 18.34Km into Asphalt
Concrete Standard.

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 Road Functional Class : The road is designed to ERA’s DC-8 road functional
class.
 Carriageway Width : The Whole Project Length is Urban Section of 21.0m
 Walk way Width : 3.5m on each side to the whole length

 Total Excavation : Determined after the completion of the design work

 Unbound Pavements : Determined after the completion of the design work

 Bituminous Surfacing : Determined after the completion of the design work

 No of RC Bridges : 1 Bridge

 No of RC Culverts : Determined after the completion of the design work

1.6 BASIC CONTRACT DATA

Works Contract

 Signature of Contract : 15, August 2017

 Commencement Date: 20 October, 2017
 Contract Amount : ETB 913,224,109.15
 Project Duration : 18 months plus 365 calendar days of defects
liability period
 Financer : Government of Ethiopia
 Contract Type : Design and Build / Lump sum
Consultancy Contract

 Signature of Contract : 10, October, 2017

 Commencement Date: 12 October 2017
 Contract Amount : ETB 19,205,403.19
 Project Duration : 18 months
 Financer : Government of Ethiopia
 Contract Type : Time Based Contract

1.7 LIST OF PARTIES INVOLVED

 Employer : Ethiopian Roads Authority (ERA)
P. Box: 1770
Phone: 251-11 515 6603
Fax: 251-11 551 48 66
Addis Ababa Ethiopia

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 Employer’s Representative : Ethiopian Construction Design and Supervision Works

Corporation Transport Design and Supervision Works Sector
P. Box: - 41726
Phone: 251-11-551 35 86
Fax: 251-11-551 42 31
Addis Ababa Ethiopia
 Contractor : China Tiesiju Civil Engineering Group Co. Ltd (CTCE)
Phone: 251-97500932
86 551 6524 7222
Fax: - 86 551 65 24 7227
No. 96: - East Wangjiang Road, Hefei, Anhui province, China

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Figure 1-1: Line of Communication

GOVERNMENT OF FEDERAL DEMOCRATIC

REPUBLIC OF ETHIOPIA (ETHIOPIAN ROADS
AUTHORITY)

PROJECT DIRECTOR

CONTRACTOR ENGINEER

EMPOWERED TO SIGN EMPOWERED TO SIGN

AGREEMENT AGREEMENT

CONTRACTOR’S REPRESENTATIVE ENGINEER’S REPRESENTATIVE

PROJECT MANAGER RESIDENT ENGINEER

CONTRACTOR’S IN CHARGE OF
DESIGN AND CONSTRUCTION ENGINEER’S SENIOR STAFF
WORKS
A/RE, ME, SE, HE, HyE, CE, GE
DESIGN TEAM LEADER AND and ENVIRONMENTALIST
CONSTRUCTION MANAGER

CONTRACTOR’S SECTION IN ENGINEER’S ASSISTANCE

CHARGE

CONTRACTOR’S SECTION ENGINEER S.SURVEYOR, Q.SURVEYOR

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CONTRACTOR’S SUPPERVISORS ENGINEER’S INSPECTIONS

SECTION IN CHARGE INSPECTORS, SURVEYORS, Lab.

CONTRACTOR’S SUPERVISOR Technicians

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2. BASIC QUALITY RELATED CONCEPTS

2.1 GENERAL
In this section of the PQAM, basic quality related concepts are defined and their interrelations
are briefed so that all of the supervisory staff has a minimum understanding of the need for
consistently defined quality management system as well as relevant terms. The section briefly
covers terms and interrelations of quality related terms such as Quality Assurance, Quality
Control, Process Control, Product Control, Attitudes, etc.
As quality is a broader issue to be satisfactorily covered by such a manual, the Resident
Engineer shall brief additional information to the supervisory staff upon the mobilization of each
staff.

2.2 TERMINOLOGY
2.2.1 QUALITY

Degree to which a set of inherent characteristics fulfills requirement /ISO 9000:2005/. Other
definition to quality includes:
“Fitness for purpose”/Juran/
“Conformance to specification or requirement”/Deming/
"Whilst perfection in any product is desirable, it is unattainable because the nearer one gets to
perfection, the greater the likely cost.
Therefore, quality is concerned with defining the levels of acceptable imperfection or tolerances
and assuring the minimum standards are achieved"
2.2.2QUALITY MANAGEMENT AND QUALITY MANAGEMENT SYSTEM

ISO 9000:2005 defines quality management as “coordinated activities to direct and control an
organization with regard to quality.” Whereas, quality management system is a management
system to direct and control an organization with regard to quality.
2.2.3 QUALITY CONTROL

ISO 9000:2005 defines quality control (QC) as “part of quality management focused on fulfilling
quality requirements.” It involves both process monitoring and eliminating the causes of
unsatisfactory performance at all stages focused on fulfilling product requirements.

2.2.4 QUALITY ASSURANCE

ISO 9000:2005 defines quality assurance (QA) as “part of quality management focused on
providing confidence that quality requirements will be fulfilled”

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2.2.5 ACCEPTANCE
Construction acceptance criteria for materials qualifications, inspection, and testing are
established by technical specifications. Criteria for materials and equipment are set by the
Engineer of Record in accordance with the applicable codes and standards.

2.3 THREE ELEMENTS OF A PROJECT

It is customarily understood that the three main elements of any project are time, cost and
quality. Such elements are thus to be fully optimized during the whole supervision project.
These elements are obviously interrelated. Better quality will generally take more time and
consume more money.

2.4 QUALITY AS ONE OF THE THREE ELEMENTS OF A PROJECT

Although time and cost have definite and objective definitions, there is a vague and subjective
thinking towards “what quality is”. For the purpose of this project, the supervisory staff shall
consider quality as the process as well as the end product of the works to achieve the desired
function. The desired function differs from work item to work item and it includes but not limited
to strength, durability, serviceability and maintainability.
As far as the specification is right, the desired function is the project specification supported by
sound engineering practices. However, in cases where there are errors, omissions or
discrepancies in the specification of a certain work component, the desired function may not be
addressed by the specification and the specified process or product will not result in the desired
function. Apart from the initial review of the project specifications, when any of the supervisory
staff feels that there are omissions, errors or discrepancies in the technical specifications, he
shall immediately bring the problem/s to the attention of the Material Engineer and/or the
Resident Engineer. The Material Engineer (or the Resident Engineer as appropriate) shall
subsequently study the problem, discuss with the relevant professional staffs, identify possible
revisions, study the contractual implications and other cons and pros of the proposed changes,
and propose such changes for the Employer’s approval.

2.5 FIVE ELEMENTS OF QUALITY

The five elements of quality, for the purpose of this PQAM, can be considered as:
1. Quality Assurance
2. Quality Control
3. Quality of the Product
4. Quality of the Management Process
5. Attitudes
The interrelations of the aforementioned elements and their significance in the supervision
process are cited in the following sections:

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2.6 QUALITY ASSURANCE AGAINST QUALITY CONTROL

Quality Assurance and Quality Control are sometimes misinterpreted both in their scope and
use. All the supervisory staff shall therefore differentiate and apply these key quality
management schemes.
Quality Assurance is about developing a suitable quality management scheme at the start of
the project. This includes setting up, at the start, of standard systems for quality products and
quality management system.

Quality Control, on the other hand, is the controlling that is made during the implementation
process to ensure that every work item is delivered to the predetermined QA system. Hence, all
the project staff is supposed to make the required Quality Control at every stage of the works
based on the preset PQAM.

2.7 QUALITY OF A PRODUCT AGAINST QUALITY OF A PROJECT

The major difference between QA and QC is therefore that QA deals with a project whereas QC
deals with a certain production. There is a major difference between Projects and Production in
the balance between QA and QC. In production, milestones of products are produced (for the
purpose of QC, milestones like completion of a certain layer work may be defined as those hold
points or witness points which require inspection and/or testing before subsequent works are
permitted) and every one hundredths of the works may be destructively tested. If the works
don’t comply with the specification, that lot which is represented by the test may be rejected
and subsequent improvements will be made based on lessons learned from the previous
production/lot. With a project, however, one cannot destructively test one hundredths of every
project. We can only produce one project in a long period, say two to six years and we can’t
destructively test it. Destructively testing one project means destructively testing hundred
percent of the production.

2.8 PQAM AS A LIVE DOCUMENT

The whole idea just discussed (under Section 2.6: Quality Assurance against Quality Control)
implies to put higher emphasis on Quality Assurance to ensure that the process is correct at
early stages that in turn ensures early components of the works are produce right and ensuring
the right production at the start is to mean the works in respect of Quality are substantially
achieved. Thus more effort has been made to make this PQAM suits the project.
However, it is difficult to guarantee the best system as such frameworks are dependent on the
specific project, skills of the supervisory staff, the Contractor’s capacity and the Contractor’s
commitment to quality. This manual shall neither substitute sound engineering norms and shall
be considered as a live document which is subject to periodic improvement based on the day to
day comments from the concerned staff. The first revision will be made after six months of the
issuance of this revision (Revision No 00) and subsequent revisions are planned to be made
every one year.
Hence, all of the Employer Representative’s staffs are hereby strongly advised to thoroughly
study the document just after their mobilization and shall bring any required revisions in the

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PQAM at the earliest time possible. The Material Engineer, who is part of the QA Panel for the
project, is responsible for evaluating such proposed revisions and brings the proposal to the
attention of the QA Team Leader. If the revision does not need the involvement of the QA Team
Leader, the Material Engineer shall make a suitable revision and issue a copy to the Resident
Engineer and the QA Team Leader for future incorporation into the next revision of the PQAM.
A separate folder shall be made avail for containing such proposed revisions.

2.9 QUALITY OF A PRODUCT AGAINST QUALITY OF THE

MANAGEMENT PROCESS
Quality of the Product is the quality of the works that provide the desired function that solves
the problem and is the ultimate arbiter of the project.
However, implementation of a well-defined, previously proven ways of delivering the project
increases the chance of delivering a good product. Part of the QA of the product is following
standard procedures for its delivery. It is the organizational structure supported by the
managing capability of the individuals involved that implements this system. Hence, the Quality
of the Management Process is equally important. It is, therefore, the Resident Engineer’s
preliminary task to ensure that the Contractor establishes a sound management process that
implements the desired Quality Assurance.

2.10 PROCESS CONTROL AGAINST PRODUCT CONTROL

Product Control is related to monitoring of the soundness of the finished work item or work
component with respect to the Desired Function, the Technical Specification and the
Engineering Drawings. The Process Control, on the other hand, is the follow-up of the
soundness of the each step of the continuous production process with respect to the Desired
Function.
A simple example in this regard is the construction of a certain layer work, say a base course.
The Quality of the Product in this regard may include the degree of compaction, the top width,
surface irregularity, the crown slope and the level of the layer. All such items can be evaluated
by employing straight edge, leveling, width measurement and in-situ density testing. The
Quality of the Process, however, involves the monitoring of the materials production, stock
piling, hauling, windrowing, showering, mixing, placing and compaction activities. Therefore,
process control is more of inspection whereas product control is more of in-situ testing.
It is customary to hear from Contractors that one shall not be concerned about the process as
far as the end product is acceptable. This is also accepted by some inspectors which makes
them more lenient on the process to such an extent that give rise to their absence from site.
This, however, is a completely wrong concept due to the fact that testing cannot take care of
everything. Testing a base course, for instance, may show the level of compaction and
moisture content of a specimen in a 15 cm diameter hole. However, one cannot know the
uniformity of a lot with respect to compaction, moisture content, gradation (segregation may
occur), contamination, suitability of the bed, any weak spot that can be noticed during placing,
etc.

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It is also common for most Contractors to use lower compaction moisture and employ higher
but detrimental compaction level. Here the argument will be: “As far as the Contractor achieves
the desired level of compaction, what is the problem with lower water?” This is also related to
the attainment of the product without attaining the process. In case an inspector may not be
aware of the detrimental effects of over-compaction with lower moisture content, he may simply
allow such requests.

The Resident Engineer shall therefore enforce proper process control. In the course of process
control, the significance of each specification shall be made clear for each inspection staff by
the Material Engineer.

2.11 WORK ITEMS AND WORK COMPONENTS (BREAKDOWNS)

A work item is defined as a certain facility which is considered as a pay item in the contract or
other item which is significant enough to control its product but whose payment is considered in
other pay items. A work Component, on the other hand, is the breakdown of any of the work
item. Sub base for instance shall be considered as a Work Item (Facility) whereas the Work
Components for a sub base include material production, hauling, placing and showering and
compaction.
The breakdown of the project into different work items is presented in Section 6.2, Page 2.
Note: In our project case the work items (breakdowns) are not used for payment
purposes as the project payment modality is lump sum basis (in km).

2.12 ATTITUDE TOWARDS QUALITY

Once the QA system is developed, it is the responsibility of the project staff to implement it and
the Resident Engineer shall ensure proper QC on the day-to-day activities of the project.
However, quality systems need to consume proper attention of the Employer’s Representatives
personnel, the Contractor’s management as well as the relevant contractor’s staffs. Attitudes
are defined as such beliefs and commitments of firms and individuals towards quality. Having
all the stakeholders believe in the project from the very start is an important contributor to
project success.
Contractors, however, usually consider quality control as the supervisor’s task. The Resident
Engineer and other team members shall make their utmost efforts to ensure that the Contractor
is committed to quality and shall establish a sound quality assurance mechanism to satisfy him
before bringing any matter to the attention of the Employer’s Representative. The supervisory
staff shall also be committed to quality and it is the senior staff’s task to ensure that each
inspector shall have the right attitude to quality.

2.13 POINT FAILURE AGAINST BLOCK FAILURE

Point failure, whenever referred in this PQAM, is to mean the failure of a single point of testing,
surveying or inspection that represents a local failure. Block failure, on the other hand is to
mean the statistical failure of a certain stretch represented by two or more tests. For instance,
let the desired specification for the average of any consecutive three density tests is 98% and

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the absolute minimum for any one test is 96% for a certain layer work. The former criterion in
this case is a block failure criterion whereas the later one is a point failure criterion.

2.14 STATISTICAL PROCEDURES

Inspection, measurement and testing require definite and sound statistical practices that suit
the specific case. Setting of technical specifications without clearly indicating the type of
sampling, frequency of sampling and acceptance criteria is worthless and usually creates
disputes at site. Hence, by this PQAM, it is attempted to supplement the project specifications
(standard and special specifications) with sound statistical practices and all project personnel
are required to use the practices.
In the course of the services, however, the Contractor’s production of the different works may
be more uniform than expected while that of other work items may be more variable than
expected. This may arise due to either the Contractor’s efficiency in the various work items or
wrong assumptions in the PQAM. In such cases, the inspection/test results of the previous data
shall be evaluated and a proposal shall be made by the Material Engineer either to make the
testing frequency more lenient or stringent. If the Material Engineer’s proposal gets acceptance
by the QA Panel, it will be incorporated in the next revision of the PQAM.

The following terms shall have the following definitions when used in this PQAM:

Lot : A piece of uniform and/or uninterrupted production that is to be considered as one

statistical group. It may include a one-day job, a structure’s unit or a certain layer
work with homogeneous production.
Method of Sampling: The type of sampling to be made which may be even sampling, random
sampling or selective sampling
Even sampling: Method of sampling that is made at even intervals or frequencies. These
intervals may include batches, longitudinal length, time interval and
transversal length
Selective Sampling: Method of sampling made to check the compliance of a specific work
within a lot when the Engineer doubts a spot failure
Random Sampling: Method of sampling that is made in a randomly selected place. The random
numbers may be taken from simple pocket calculator, from AASHTO
random number tables or the Material Engineer may preset a certain
random testing numbers and issue to the inspectors.
For instance, all density tests on layer works are desired to be made at
100m even interval but at a random cross sectional interval. If the top of
the layer is, say 10.50m wide for one carriage way and there is 550m
within a lot. Hence, nine tests are recommended to be done at chainages
S+025, S+125, S+225, S+325, S+425 and S+525 where S is the Start
Station of the lot. However, for cross sectional extents, random testing is
specified anywhere in between the 10.50m top width of one carriage way

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that may be referenced from 0.0 m from left or right of one of the carriage
way, via 5.25m at the centerline to 10.50m at right or left. When the
inspector uses his random number function (or he reads from random
number table on AASHTO or just from excel spreadsheet) before getting
out to site, let he get 0.173, 0.842, 0.431, 0.650 and 0.915. Hence, the
testing random points from the left edge of the road may be considered
as (test point = 10.50 m * random value) which is at 1.8m, 8.84m, 4.5m,
6.8m and 9.6m the left edge (or 2.3m LHS, 2.4m RHS, 0.5m LHS, 1.1m
RHS and 2.9m RHS from the centerline) from respectively for the stated
consecutive stations.
Reliability : Reliability or Level of Confidence is the desired result of a certain job. For
instance, if the reliability desired for the characteristic strength of concrete is 95%,
19 of the twenty specimens tested are required to satisfy the characteristic strength.
However, as making 20 tests may not usually be viable, the characteristic strength
of a certain lot is computed by employing statistical procedures, usually normal
distribution.

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3. EMPLOYER’S REPRESENTATIVE’S STAFF ORGANIZATION,

RESPONSIBILITIES AND EVALUATION
3.1 EMPLOYER REPRESENTATIVE’S ORGANIZATION
In order to effectively address the requirements of this specific project, a project organization is
proposed that includes major components which consisting of:
 The field based Main Project Team consisting of engineers, technicians and field
support staff directed by and reporting to the RE.
 Project Management that is responsible for overall contract management and
administration.
 Quality Assurance Panel and Head Office Support: The QA panel is responsible for
preparing PQAM and follow-up of the QA process while the HO support is responsible for
providing expertise as well as logistics support.
3.1.1 THE MAIN SUPERVISORY TEAM
The main project personnel (who will either permanently reside at site or who will work
intermittently) are composed of professionals and sub-professionals from Ethiopian
Construction Design and Supervision Works Corporation, Transport Design and
Supervision Works Sector to make best use of the available resources in the firm.
3.1.2 PROJECT MANAGEMENT
The basis for forming an appropriate project management system is to clearly define lines of
communication and appropriate checking and reporting of each project element. To achieve
this, the organization of the project management is set up in such a way that the project team
has access to the resource of the firm.
The management of the project team will be the responsibility of the RE/ARE and all the
individual team members are required to report to them. The Resident Engineer will offer a
single point-of-contact (SPOC) to the Employer and is accountable for technical, quality, budget
and schedule performance of the project.
The RE/ARE will be provided with overall supervision and assistance from the head offices.
The head office coordinators will ensure that all logistics and head office backstopping support
is provided to the field team in a timely and efficient manner during all the phases of the project.
The project staffs lists and assigned position, briefly, shown below in Table 3-1 below provides
a quick reference to the basic framework. The lines of communication indicated on the chart,
Figure 3-1, are developed to ensure direct flow of information between the different parties and
individuals. The detail duties and responsibilities of Employer’s Representative are attached in
Appendix section.

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Table 3.1-1: List of Employer’s Representative’s Staff

S.No. Name Position Tasks Assigned

Permanent staff

 Ensure normal supervisory role

of the firm,

 Evaluation of the performance of

Road and Traffic
the RE and
Management Core
1 Asfaw Hussein
Work Process Dept.  Liaise with client (ERA)
Head
 Approval of IPCs

 Ensure the implementation of

quality auditing of projects

 Ensure normal supervisory role

of the firm and

Road and Traffic  evaluation of the performance of

2 Getachew Yirga Management Sub Work the RE
Process Head  Liaise with client (ERA)

 Organize and coordinate the

undertaking of quality audit

 Coordinate technical and logistic

support for the project and/or RE

 Assessment and recommend for

Road and Traffic
approval of IPCs
3 Yemisrach Mulugeta Management Team
Leader  coordinate quality audit and
prepare the audit report being
member of quality assurance
team at head office

4 Mesfin Nesru Resident Engineer  Ensure the fulfillment of duties

and responsibilities of ER

 Liaise with and assist the client as

required

 liaising with stake holders and

handle technical issues

 Planning scheduling project

activities

 Prepare or review Quality

Assurance Manual

 Organize documentation and

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S.No. Name Position Tasks Assigned

filing system on the project site

 Review payment certificates

 Prepare all the reports

 Inspect the road and prepare

defect lists and arrange joint
inspection among parties for
provisional acceptance.

 Assists the RE in Contract

Administration

 Acting within the delegated

authority given by the Resident
Engineer

 Management of the site staff in

his control

 Liaise on with service providers to

ensure that the construction
5 Fekadu Teku A/Resident Engineer
works doesn’t affect supplies

 Maintenance up-to-date records

of labor and plant used by the
Contractor

 Ensuring that the Contractor uses

safe working practices.

 In respect of the laboratories he

will oversee the conducting of
sample preparation and testing

 Responsible and assist the RE in

all matters regarding materials
and pavement.

 Assist the Resident Engineer in

preparation of the standard
supervision forms, quality
assurance plan.
Masresha Genzebe Pavement Material
6  Review particular TS, pavement
Engineer
design and Contractor’s QMP.

 Undertake construction material

investigation

 Inspect the quality of works

accomplished periodically

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S.No. Name Position Tasks Assigned

7 Tesfanesh G/Meskel ROW management  Closely follow-up and coordinate

Specialist the removal of properties and
utility lines.

 Measure, count and witness the

properties in ROW limit.

 By liaising with utility providers

and local administration resolve
the complaints raised by
community

 Prepare Right of way master,

yearly, quarter and monthly
plans

 Prepare Monthly, quarterly and

yearly Right of Way budget
forecast for budgetary purposes.

 Check all the necessary data

including original levels, design
drawings and approval
statements.

 Verify the executed works and

Milion Kore Senior Quantity payment certificates
8
Surveyor  Record the measurement and
quantities

 Calculate quantities of earthwork,

structures pavement etc.

 Others as required

 Leads all surveying activities

 Identify all survey ground control

stations

 Verify the accuracy of survey

stations

 Perform all surveying activities

9 Assefa Kebede Senior Surveyor
 Check other survey results and
accept or reject and recommend
improvements

 Record daily survey progress and

data

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S.No. Name Position Tasks Assigned

10 Minas Derebie Surveyor I  Assists the Senior Surveyor

 Perform Construction survey as

per the design and specification

 Verify the accuracy of the survey

stations and re-establish any
11 Kibret Haile Surveyor II damage or missing stations

 Verify contractor’s possession of

site requests.

 Check setting outs, lines, levels

and cross sections for works.

 Check quality of construction

material.

Getnet Gelana Material Inspector  Assesses material sources for

12
their suitability and sampling of
construction material

13 Amsalu Mulugeta Lab. Technician I  Inspect all Laboratory tests such

as tests

 Jointly as required perform tests

such as acceptance tests.
Performed

14 Endalkachew Fanta Lab. Technician II  Inspect all field tests

 Check and follow up contractor’s

laboratory results

 Keep records of all test result and

report to RE

15 Samuel Yirdaw Work Inspector I  Inspection of earthworks

 Inspection of pavement works

including proper compaction and
moisture contents are being
achieved

16 Getayalew Besha Work Inspector II  Monitor the production, hauling,

placing and paving of layer works.

 Supervise Contractor’s site

laboratory and Engineer’s facility
construction

17 Structural Inspector  Inspection of drainage structure

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S.No. Name Position Tasks Assigned

works, masonry, and guide posts

including the quality and
procedure.

 Monitor the production, hauling

Yoseph Kibru and placing of concrete

 Follow-up all activities on the site

and keeping daily diary of the
daily activities including daily
progress of works, delays,
weather, personnel, equipment.

 Others as required

 Review all Contractors’ working

drawings.

18 Ephrem Tilahun Drafts person  Review and check as-built

drawings.

 Others as required

Intermittent Staff 

 Review of route selection report,

 Review plan-profile and cross

Highway Engineer section drawing and ancillary
19
drawing prepared by designer
Yordanos Berhe
 Check the control stations and
their accuracies

 Review of route selection report

 Review of hydrology/hydraulic
report prepared by designer
20  Verify sufficiency of hydraulic
Zelalem Zerihun Hydrologist
structures

 Assist the supervisory staffs

related hydrology

21  Review of route selection report

Reshid Hassen Environmentalist  Verify the Contractor’s
environmental protection plan
recommend additional measures
as required

 Monitor the implementation of

Environmental and social impacts

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S.No. Name Position Tasks Assigned

mitigation measures

 Review of route selection report

and drainage structures
report/drawing

 Assist the RE in reviewing the

structural or bridges construction
Fitsum Abebe program submitted by the
22 contractor
Structural Engineer
 Review and comment on the
working drawings & As-built
drawing of the structures
submitted by the Contractor

 Regularly inspect structural layout

and construction activities

 Review the Contract document

and technical specification

 Verify inconsistencies among

the contract documents or
deficiencies and recommend any
amendments

 Advise the resident engineer to

take actions timely to cases for
Abebe Nigussie
potential claims to protect the
23
Claim expert client from financial or time
extension claims.

 Review of Contractor’s intent to

file a claim and claims and report
his recommendation to the RE.

 Assist the client in any process of

adjudication or arbitration and
further analysis of contractor’s
claim

3.1.3 QUALITY CONTROL PANEL AND HEAD OFFICE SUPPORT

Quality Control Panel

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As per the Employer’s Representative original proposal, a QA Panel is already formally

established from members of the Employer Representative just after the award of the
Consultancy Contract. The team consists of four members all from project personnel.
The individuals who are part of the QA Panel for this specific project are:
1. Mesfin Nesru, QA Team Leader (also Resident Engineer)
2. Fekadu Teku, Site QA Engineer (also Assistant Resident Engineer)
3. Masresha Genzebe, QA Representative (also Material/Pavement Engineer)
This PQAM is mainly prepared by the Material Engineer (QA Representative for the Project).
The QA Team Leader and the Site QA Engineer have also provided their part. Finally, the
PQAM is thoroughly reviewed by the QA Team Leader.
Hence, all project personnel are required to report to the Material Engineer when any revision is
desired in this PQAM.
Head Office Support
The head office support consists of the technical as well as the logistics backstopping to the
field team as presented hereunder.
i Technical Support
The basis of the technical support from the head office is the request from the RE and the
normal supervisory role of the firm. Among the HO support and QC/QA team will consist of the
following if necessary:
 Road and Traffic Management Core Work Process

 Road and Traffic Management Sub Work Process

 Road and Traffic Management Team Leader

 Other expertise as necessary

These staffs will always be available to assist the field personnel and will visit the site as
requested by the Resident Engineer. Whenever additional expertise is required to solve
outstanding problems, the head office will provide such experts.
ii Logistics Support
Logistics support shall also be provided to the field team timely and efficiently so that issue of
logistics will never be a drawback to any activity of the team.

Figure 3-2: Project Organization Chart

CLIENT [ERA]

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Employer’s Representative
Road & Traffic Management Core/Sub Work
Process

Resident Engineer

Head Office Support: Head Office Support:

Technical Support Administrative support

Secretary Finance and Other Logistics

Road
Structural Engineer Highway Assistant Resident Claims Material &
safety &
& Hydrologist Engineer Engineer Expert Geotechnical ROW
Engineer Specialist

Structural Quantity Survey Senior Surveyor Material Inspector

Inspector or Draftsperson Works Inspector [2]
Surveyors [2]
Lab. Technicians [2]

3.2 CONTRACTOR’S RESPONSIBILITIES

(i) The Contractor is responsible for developing, presenting, implementing and
supplementing a quality control procedure to ensure that all aspects of his work meet the
standards set forth in the specifications and is of acceptable quality. The Contractor is totally
responsible for maintaining quality throughout, and he is to take all necessary measures to
ensure quality by adopting correct construction practices to produce the end products of
acceptable quality.
(ii) The Contractor is required to ensure that all actions are taken to build with ‘Quality
Control’ in the planning and execution of works at all stages. The Contractor has to indicate in
line with his work programme, as per clause 4.14 of Condition of Contract, items of work,
furnish methods, details of equipment/man power, to be deployed, QA/QC procedures to be
adopted and verify the adequacy and safety of his programme as per contract.
(iii) The detailed construction methodology including the details of the construction
machineries proposed to be used by the Contractor, the sequence of various activities and
schedules got to be approved by the Engineer before start of work. The Contractor shall give a
trial run of the each activity as per the approved methodology achieve the laid down
specifications and tolerances.
(iv) The Contractor has to establish a field laboratory to conduct all quality control tests. He will
ensure that the laboratory is managed by adequately qualified and trained staff. He also has to

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make sure that all his testing equipments are calibrated periodically at agreed / required
intervals during the tenure of the project.
(v) The Contractor shall collect all raw and processed samples of all materials jointly with the
Engineer/Engineer are Representative for testing & seek approval of the Engineer prior to their
use.
(vi) The Contractor responsible to take precautions for safeguarding the environment and social
aspects. He should keep all his machinery and equipment in good working condition and get
them periodically checked to control the pollution.
(vii) The Contractor must prepare a traffic management plan to maintain smooth traffic flow during
the construction stage. He should make all arrangements for traffic by maintaining the existing
roads, constructing suitable diversion, if necessary.
(viii) The Contractor should satisfy that the site data furnished by the Employer’s Representative is
in order, and in case of any discrepancy, he should get it corrected through the Engineer.
(xi) The Contractor should establish the benchmarks in the field, both control and working
benchmarks. It will be mandatory for the Contractor to establish separate benchmarks near all
minor and major bridges/structures locations and should properly maintain these level pillars
and periodically check the levels at least once in three months.
(x) The Contractor should mark the centerline of the road in the field accurately and erect pegs at
every 20 m interval in straight portion and in 10 m intervals in curves. At a regular interval, Toe
line Pegs should be maintain inscribing the distance from the centerline and check them for
correctness periodically. If they are going to be buried in the formation, he should establish the
pegs afresh, and then accurately replace marking pegs as and when found necessary.
Contractor should also establish reference control points beyond the outer limits of formations.
The chainage boards are also to be established along with the marker pegs near the fence
line/outside the formation limits. Whenever the centerline pegs are replaced due to exigencies
of construction works, the same are to be got checked through the control points established
outside the formation area.

3.2.1 CONTRACTOR’S CONSTRUCTION ACTIVITIES

The contractor is required to carry out the following Major construction works:
 Survey works-Establishing control points, centerline marking, establishing control/working
benchmarks, recording cross sectional levels of OGL and all finished layers, ground levels and
levels at each stages at structures.
 Clearing, grubbing and dismantling

 Earthworks – removal of unsuitable material, cut to fill, borrow to fill, select fill, capping layer

 and Rock fill from cut or Borrow

 Granular Sub-Base (GSB) in pavement

 Crushed Stone Base course

 Prime coat

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 Tack Coat

 Asphalt Surfacing

 Bituminous road base and surfacing

 Construction of new pipe/slab/box culverts, minor/major bridges with back fill
 Protective works like retaining walls, side slope stone pitching, granular backfill, Road side
drains etc.
 Traffic signs, road furniture (curb, kilometer post etc.), markings etc.

 Any other work for smooth working such as Coordinating with respective service
provider/authorities, cutting trees, shifting of utilities and removal of encroachments.
In general, the contractor’s activities are executed in three stages
 Pre-construction stage
 Post-Construction stage
Pre-construction Stage
Detailed preparations are necessary before undertaking any construction activity. Their nature
will vary from work to work, location to location, project to project. However, they can be broadly
classified into the following categories
Setting out
This setting out of road centerline, excavation plan for structures is to be carried out in advance
and as per the guidelines given in the drawings and specifications. The setting out will include
establishment of benchmarks, centerline pegs, marker/reference pillars, by using precision
instruments like Total Station.
Procurement of materials, Storage and testing
This should be done well in time to ensure that quarries are identified and approved, suppliers
and manufacturers are identified and then manufacturing processes are got approved, test
results of all materials are available well before the activity is taken up and mobilization of other
resources is not aborted, if test results are not satisfactory.
Mobilizing and checking serviceability of equipment and machineries
Construction equipment and machineries such as concrete batch plants, pug mills, pavers,
rollers, dozers, excavators, vibrators etc. required for the work must be mobilized, their
serviceability checked and maintenance done before any work is commenced.
Quality Control aids and instruments
Quality control laboratory equipment’s are checked for their serviceability. The aids like cube
moulds, soil testing equipment’s ( proctor moulds with all accessories etc.), aggregate testing
equipment’s etc., camber boards, survey equipment’s are available in required numbers and in
good working conditions before the work is taken up.
Pre-construction checks

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Pre-construction checks like checking formwork, reinforcement etc. must be completed before
commencement of work.
Pre-construction activities are absolutely vital for achieving quality, dimensional control and
should not be neglected.
Right of Way (ROW)
New Road construction work for the Access to Mekelle Industrial Park Design and Build Road
Project shall require the:
- Land acquisition requirement
- Details of properties affected
- Status of payment of Compensation
Consultant’s ROW management specialist and ERA ROW agent shall effectively ensure that
assessment of compensation in respect of crops, building and other properties within the ROW
is carried out and assist the employer in obtaining the necessary ROW clearance.
Construction Stage
In general these activities will vary with the type of work e.g. earthwork, Sub grade, GSB,
crushed stone base, bituminous work and structural concrete works. A suitable format for
“Request for Inspection (RFI)” has been developed and attached to this QAM. Chapter 9 gives
the method statements of major construction activities.
Post Construction Stage
These activities are carried out on completion of the construction activity. Some examples are
curing of concrete, barricading to pavement entry over freshly laid concrete surface/crushed
stone base/bituminous surfaces to prevent traffic damaging the freshly laid surfaces.

3.3 DUTIES AND RESPONSIBLITIES OF CONSULTANT’S STAFFS

3.3.1 INTRODUCTION
Each and every staff has specific responsibilities to discharge. The major responsibility related
to the QAM of the key staff is mentioned in ANNEX I.

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3.4 MONITORING AND EVALUATING THE PERFORMANCE OF THE

EMPLOYER’S REPRESENTATIVE TEAM
The Employer Representative will consistently and lively monitor the performance of the
supervisory team that includes monitoring of the Resident Engineer by the head office project
coordinator and that of the remaining supervisory staff by the Resident Engineer.
3.4.1 MONITORING OF EMPLOYER’S REPRESENTATIVE PERSONNEL BY THE
RESIDENT ENGINEER
The Resident Engineer will be responsible for the following tasks with respect to supervising his
staff:
- As part of this Project QA System, the Resident Engineer shall provide the duties and
responsibilities of each member of the team. Each staff will accordingly receive the list of duties
and responsibilities as well as deliverables (e.g. reports, inspection sheets, diary, measurement
sheets, etc.) expected from him with the schedules.
- The Resident Engineer shall also ensure the ethical and moral obligations and
responsibilities addressed in this PQAM. This PQAM has clearly defined the moral
requirements of the supervisory staff such as avoiding conflict of interest.
- Each member of the team shall be provided with standard forms for field survey,
inspection, data collection and reporting. The forms may be modified based on comments from
the staff to take care of actual project conditions.
- The Resident Engineer shall arrange weekly meetings to monitor the performance
of his staff in the previous week and to discuss on better supervisory activities. The plan
for the coming week will also be discussed.
- The performance of each staff shall be monitored by the Resident Engineer at quarterly
intervals. The evaluation shall take care of individual’s motivation to work, technical
capability, ethical quality, reporting quality, team spirit, attendance, improvement of skill, etc.
Performance evaluation shall be made with a five point scale with suitable weighting factor
for each criterion. Those staff that score below a certain upper threshold value (acceptable
with reservation) will be advised to improve their performance. On the other hand, those staff
that score below a certain bottom threshold value (not acceptable) will be sent to the
head office for possible action which may include termination.
The Assistant Resident Engineer will also be actively involved in evaluating the supervisory
staff. Other key staff members like the Pavement/Material Engineer will evaluate the
technical adequacy as well as other performance measures for the staff working under
them. The responsibilities of each staff in respect of monitoring the supervisory team will be
issued to each member of the team along with the Quality Assurance Manual.
The staff evaluation sheets shall be copied to the Employer Representative’s head office
(to the Road & Traffic Management Core Work Process) and that will be part of the files
of each staff.

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3.4.2 MONITORING OF THE RESIDENT ENGINEER BY THE HEAD OFFICE

COORDINATOR
The Resident Engineer will also be adequately monitored and evaluated by the
Employer’s Representative Head office (Road and Traffic Management Core Work
Process). Ethical quality of the Resident Engineer is perhaps the single-most important
obligation; it is the Employer’s Representative belief that technically and ethically proven
Team Leaders will only be recruited. Monitoring of the technical adequacy and
motivation to site and office works of the RE will also be given serious attention. Road
and Traffic Management Core Work Process will review the reports prepared by the RE
and provide the necessary comments. The Road and Traffic Management sub Work
Process will also liaise with ERA regarding the performance of the Resident Engineer.

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4. METHOD STATEMENT

4.1 CLEARING AND GRUBBING

4.1.1 SCOPE
The scope of work covers all the operations required to be executed as per Division 2100 of the
Technical specification of the contract.
4.1.2 REFERENCE DOCUMENTS
Specifications
Division 1204: Setting out of Works & Protection of Survey Monuments
Division 2100: Clearing and Grubbing
Drawings
Bench Mark List Summary
Horizontal and Vertical Curves List Summary
General Notes and tables for Roads
Plan Profiles
Approved Cross Sections
4.1.3 PRE REQUISITES:
4.1.3.1 Obtain & Check latest construction drawings.
4.1.3.2 The centerline of the proposed road shall be marked accurately using total station
and got checked by the Engineer’s representative. The field data in digital
form prepared and submitted to the Engineer.
4.1.3.3 The benchmarks shall be established after connecting with the GPS benchmarks in
the region at least @ 4 nos. per Km both sides of the road.
4.1.3.4 Trees and other utilities are enumerated and concerned authorities are approached
and the same shall be cleared as required.
4.1.3.5 Area where striping of soil is required shall be marked and area for stock piling of
the top soil identified.
4.1.4 MATERIALS
Pre-Cast Cement Concrete Temporary Bench Mark transported and has been fixed as shown
in Fig. 4.1.

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4.1.5 EQUIPMENT DETAILS

4.1.5.1 Survey Equipment: Total Station, Auto Level, Staff, etc.
4.1.5.2 Excavation and loading: Dozer, Pay Loader and Trucks.
4.1.6 SAFETY AND PROTECTION TO ENVIRONMENT ETC.
4.1.6.1 All effective and requisite measures shall be implemented to ensure full safety to all
the concerned work force, machinery, traffic and general public.
4.1.6.2 Effective and sufficient care shall be taken to minimize damage to the environment
and cleanliness in all works is given the utmost importance. As far as possible,
trees and vegetation shall be retained unless it is essentially required to be
removed.
4.1.7PERSONNEL EMPLOYED FOR EXECUTION AND SUPERVISION

4.1.7.1 Field Engineers: One FE per each reach and he will be supported by two Field
Assistants.
4.1.7.2 Survey: One surveyor, two Assistants and two Helpers shall work under each FE to
regulate the work process according to the required/ approved lines and levels.
4.1.7.3 Supervision: One Site Engineer will supervise the work of clearing and grubbing
and bed compaction under superintendence of Site Manager.
4.1.8 MAIN ACTIVITY
4.1.8.1 Inspection and Test Plan & Inspection Request Book are initiated.
4.1.8.2 The vegetation is completely cleared and trees stumps are extricated along with
roots.
4.1.8.3 The pits formed due to stumps removal is made good with filling and compaction as
per specifications for fill sections.
4.1.8.4 The useful materials shall be stockpiled and all other objectionable materials are
disposed as per directions of Engineer.
4.1.8.5 Topsoil shall be stripped and useful material is stockpiled, if so directed by the
Engineer.
4.1.8.6 Levels shall be taken after stripping/clearing & grubbing/bed compaction and
prior to filling/ roadway excavation.
4.1.8.7 The measurements are recorded and submitted for verification/documentation.
4.1.8.8 The IRB is closed.
4.1.9 TOLERANCES
For topographic survey and fixing the TBMs, following tolerance limit will be followed as
per ERA specifications for survey work:

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 Every benchmark is to be checked leveled by a forward run and a subsequent backward

run forming a closed "loop."
 The following standard of accuracy will be maintained:

CK

Where C = maximum permissible error of closure in centimeters,

K = distance between bench marks in kilometers

Refer Table 2.1/1 for comparison of accuracy

Table 4.1-2: Required Level of Accuracy for Surveys

K 0.5 1.0 2.0 5.0 10.0

(km)
C 0.7  1.0  1.4  2.2  3.2
(cm)

Cross-sections shall be taken to a minimum distance of 15 meters each side of the centerline
and at 20 m interval in straight reach and 10m interval at curve portion along the centre line of
the road. Profile leveling will be run between each pair of consecutive benchmarks, previously
established, and the leveling must close on each successive benchmark. For each succeeding
length of profile any error from the preceding length shall be discarded, the elevation of the
intervening benchmark, previously established, being accepted and used for the succeeding
length of profile.

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Figure 4-1: Standard Bench Mark

4.2 EARTHWORK IN EMBANKMENT AND SUB GRADE

4.2.1 SCOPE
This item covers all the operations required to form embankment and sub-grade to the required
lines and levels as per the requirements of widening of existing road as well as construction of
new road.
4.2.2 REFERENCE DOCUMENTS
Specifications
Division 2100: Clearing and Grubbing
Division 4100: Preparation of Road Bed
Division 4103: Treatment of the Existing Ground in Fill and Road Bed Materials in Cut
Division 4200: Roadway and Borrow Excavation
Division 4300: Borrow Materials
Division 4400: Embankment Construction
Drawings
Bench Mark List Summary

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Horizontal and Vertical Curves List Summary

General Notes and tables for Roads
Plan Profiles
Approved Cross Sections
4.2.3 MATERIALS:

4.2.3.1 Source: The borrow areas shall be identified.

The material shall be of soil, and a mixture of these or any other material from approved borrow
areas conforming to General and Additional Technical Specification Series 4000, Division 4402.
It shall be free from logs, stumps, roots, rubbish or any other ingredient likely to deteriorate or
affect the stability of the embankment / sub-grade.
The size of coarse material shall not exceed 2/3 of the specified layer thickness for normal fill,
750mm for rock fill and 100mm maximum dimension for selected sub-grade. The maximum
size shall not be more than two thirds of the compacted layer thickness in any fill.
In addition to the above sources for water to be used for the construction purpose will also be
identified. One of the main alternatives being considered is using the available rivers to their
maximum capacity without causing any scarcity problem for the local farmers and the other one
is using small scale irrigation dams in the vicinity of the project route. However, if the above two
sources could not meet the projects water demand the contractor intends to dig deep water
wells for this purpose.
4.2.3.2 The following table 4.2.1-3 are tests on material shall be done for
acceptability criteria:
4.2.3.3 The materials obtained from roadway excavation will be tested for its suitability for
use as fill material. Only when it is not suitable, fill material shall be obtained from
approved borrow pits.

4.2.3.4 Approved material from roadway excavation/borrow pits are excavated by

excavators and transported in dump trucks to the embankment site.

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Table 4.2-3: Quality Requirements for Fill Material

Project Specification
No
Test Description Test Method Remark
.
Minimum Maximum
Requirement Requirement

California Bearing Ratio, AASHTO T

1 5% -  
CBR 193
AASHTO T
2 CBR Swell - 2.0%  
193

3 Liquid Limit - 60% AASHTO T 90  

4 Plastic Index, PI - 30% AASHTO T 89  

AASHTO T
5 Field Compaction 95% of MDD -  
191
AASHTO T
6 Field Moisture omc omc + 2%  
217
Compacted Layer
7 100 mm 200 mm - At a time
thickness
2/3 of the
Over Size Material
8 - thickness of -  
Thickness
comp. layer
3/2 of avg.
Before
9 Rock Fill Thickness - actual size of -
Compaction
rock
Boulder Size For rock
10 - 750 mm -  
Fill

Table 4.2-4: Grading Requirements for Rock Fill (Table 4404/1 of ERA Spec. 2013)

% Passing (By Mass)

Sieve Size ( mm )
Lower Upper
500 100 100
200 20 75

75 10 30

20 5 25

2 0 0

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Table 4.2-5: Quality Requirements for Selected Sub grade/Capping material

Project Specification
Item
Test Description Test Method Remark
No. Minimum Maximum
Requirement Requirement

California Bearing 15% at 95% AASHTO T

1 -  
Ratio, CBR MDD 193
AASHTO T
2 Swell - 1.5%  
193
AASHTO T
3 Liquid Limit, LL - 40%  
90
AASHTO T
4 Plastic Index, PI - 25%  
89
AASHTO T Modified
5 Field Compaction 95% of MDD -
191 AASHTO
AASHTO T
6 Field Moisture OMC OMC + 2%  
217
Compacted Layer
7 100 mm 200 mm -  
thickness
Over Size Material
8 - 100 mm -  
Thickness

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4.2.4 PREPARATION OF BED:

4.2.4.1 The existing ground is cleared and grubbed as per specifications Division 2100
4.2.4.2 Stripping and storing topsoil: The top soil shall be stripped to a depth not
exceeding 200 mm and stored in stockpiles of height not exceeding 3m, if so
directed by the Engineer.
4.2.4.3 The original ground supporting the embankment shall be leveled to facilitate
placement of first layer of embankment, scarified, mixed with water and then
compacted by rolling as per Division 4103 (c) of specification.
4.2.4.4 In case where the difference between sub-grade top level and ground level is less
than 300 mm and the ground does not have 95% relative compaction, the ground
shall be loosened up to a level 200 mm below sub-grade level and compacted as
per sub-clause 4103 of the particular technical specification.
4.2.4.5 The limits of embankment/sub-grade shall be marked at regular intervals as guides.
The embankment shall be built sufficiently wider than the design dimension so that
surplus material may be trimmed to ensure that the remaining material is
compacted to the desired density and conforms to the specified side slopes.
4.2.4.6 If the foundation of the embankment is in an area with stagnant water and is
possible to remove it, the same shall be removed by bailing/pumping out. Care
shall be taken to discharge the drained water so as not to cause damage to the
works, crops or any other property.

4.2.4.7 The filling on unstable ground shall be carried out as per sub-clause 4103(a), if so
required, after permission by the Engineer. Where the side slope of the existing
ground in any direction is more than 20%, the road bed shall be excavated, as
shown on the Drawings, to form benches on which the fill is constructed as per sub-
clause 4405.

4.2.4.8 Any new layer of less than 100mm in compacted thickness shall be bonded to the
previous layer by scarifying to a depth of not less than 250mm or to such greater
depth that the total compacted thickness of the new layer plus the scarified portion
of the previous layer will not be less than 100mm.

4.2.5 PROCESS
4.2.5.1 The approved soils from roadway excavation/borrow areas shall be excavated and
transported to the site of embankment.
4.2.5.2 The material shall be spread in layers of uniform thickness not exceeding 200 mm
compacted thickness over the entire width of embankment by mechanical means
and finished by motor grader. The selected sub grade 300mm below the bottom of
sub base shall have a maximum compacted layer thickness of 150mm as per the
provisions of sub-clause 4405 particular specification of the contract documents.

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4.2.5.3 The moisture content shall be checked and if found to be out of limits, the same
shall be made good.
If the moisture is high, it shall be dried, by aeration and exposure to the sun, till the moisture
content is brought down to the required level. Compaction shall be suspended in inclement
weather.
If the moisture content is less, water shall be sprinkled from a water tanker having sprinkler
attachment and mixed thoroughly in soil by blading, dishing or borrowing until uniform moisture
content is obtained.
The moisture content of each layer shall be checked. It shall be in the range of 1% above or
2% below OMC depending on the weather condition.
4.2.5.4 Compaction shall be done as per Division 4100 and 4400. Vibratory or other
rollers shall be used for achieving the required results.
4.2.5.5 Around structures, compaction shall be done to achieve 95% of Modified AASHTO
MDD in layers by using small vibratory roller or plate vibrators as per Specifications.
4.2.5.6 The surface of the embankment shall be maintained at such a cross slope as will
shed water and prevent ponding.
4.2.5.7 Compaction tests shall be conducted to confirm the field dry density by sand
replacement method and rapid moisture meter shall be used to measure field
moisture content.
4.2.5.8 The next layer shall be placed only after achieving the required test result and due
approvals.
4.2.6 PERSONNEL EMPLOYED FOR EXECUTION AND SUPERVISION:
4.2.6.1 Field Engineers: One Field Engineer per section. He will be supported by two Field
Assistants
4.2.6.2 Survey: One surveyor, two Assistants and two helpers shall work under each FE to
regulate the work process according to the required/approved lines and levels.
4.2.6.3 Supervision: One Senior Engineer will supervise the work of road formation under
superintendence of Site Manager/Dy. Project Manager.
4.2.7 TESTS AND SAMPLING PROCEDURES:
The sampling and testing of all materials as per specifications shall be conducted in the
laboratory established at site for this project.

4.2.8 EQUIPMENT DETAILS

Excavation and Loading: Hydraulic Excavators
Transport: Dump Trucks
Spreading: Dozers, graders and tractors
Watering: Water tankers fitted with sprinklers

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Compaction: Vibratory rollers

Testing equipment: As per required standards.

4.2.9 SAFETY AND PROTECTION TO ENVIRONMENT

4.2.9.1 All effective and requisite measures shall be implemented to ensure full safety to all the
concerned work force, machinery, traffic and general public.
4.2.9.2 Effective and sufficient care shall be taken to minimize damage to the environment and
cleanliness in all works is given the utmost importance.
4.2.10 ACTIVITIES
4.2.11 PRE REQUISITES
Obtain and check latest construction drawing.
The centerline and batter lines shall be marked and got checked by the Engineer’s
representative.
The benchmarks shall be established after connecting with the GTS benchmarks in the region.
The grid levels shall be recorded and got verified by Engineer’s representative.
The cross sections are plotted and the required profile of the proposed road section is
superimposed and the batter lines shall be identified and submitted for approval of Engineer.
The layout is set out and beacons are established and protected.
Approvals of borrow material obtained.
Establish OMC & MDD and CBR value for all soils.

4.2.12 MAIN ACTIVITY:

Obtain and check latest construction drawing
ITP & IRB are initiated
Check for clearing and grubbing.
Check for stripping
Check for bed compaction
Check for approved borrow areas
Excavate, transport and dump in approved areas for dumping
Spread in uniform layer and grade to the required lines and levels
Check moisture content and rectify if needed.
Compaction using adequate mechanism/ rollers and verify field CBR for layers.
Check field density
Record the test results and process the filing system
Proceed the next layer until the level for next course is reached.

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The reach is ready for next process

4.2.13 FREQUENCY OF TESTS:

Process Control shall be carried out as summarized below:

Table 4.2-4: Process Control: Testing Frequency

Test Position of Layer- Test Frequency
Materials
One Test Every Minimum
Number of
tests per lot
Field Density (i) Lower 300-1000mm Fill 1000 sqm 6
and OMC (ii) Top 300mm fill and -do-
6
Road Bed
(iii) Selected Sub grade -do- 6
CBR*, Plasticity (i) Lower 300-1000mm Fill 1500sqm, 3000*sqm
test (ii) Top 300mm fill and
-
Road Bed
(iii) Selected Sub grade
Tolerance
Surface Level Top of fill and each 20m(1 test = 3 pts
selected subgrade per C/S) in straight
reach & 10m in curve
20m
reach
Thickness Selected Subgrade 20m
Width Cut and Fill slopes 20m

Table 4.2-5: Process Control: Minimum Acceptable Density

Position of Layer – Material Minimum acceptable density for any Test

(% of Modified AASHTO MDD)

Ordinary Fill 95 for depth between 0-300mm below formation

level
93 for depth between 300-1000mm below formation
level
Selected Sub grade 95

4.2.14 CONSTRUCTION TOLERANCES

The works shall be constructed to the dimensional tolerances as given below:

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Table 4.2-6: Construction Tolerance

Dimension Position of Layer Tolerance Limit
Levels Ordinary fill and Selected sub grade layers +20mm and
-25mm
Width (from CL) Final fill layer and selected Sub grade layer +150mm and
-0mm

4.3 GRANULAR SUB BASE

4.3.1 SCOPE
This item covers all the operations required to form Granular Sub Base Course to the required
lines and levels as per the drawings and the technical specification of the Contract.
4.3.2 REFERENCE DOCUMENTS
Specifications
Division 5100: Sub Bases
Division 10000: Testing
Drawings
Bench Mark List Summary
Horizontal and vertical curves list summary
General Notes and tables for Roads
Approved Cross Sections
Plan Profiles
4.3.3 MATERIALS:
Source: The quarry for GSB material shall be identified.
The material shall be the Natural Sub base material Type-1 consisting of natural gravel,
screened as necessary or Granular Sub base material type-2 consisting of crushed and
screened rock as per the specification and approved by the Engineer.
The complete sub base shall contain no material having a maximum dimension exceeding two
thirds of the compacted layer thickness.
4.3.4 GRADING REQUIREMENT
Natural sub base materials shall be free from organic and other deleterious constituents and
shall conform to the grading requirements as per Table 4.3/1 given below:

Table 4.3-6: Natural Gravel Sub Base Grading Requirement (Table 5104/1 ERA Specification 2013)
% Passing (By Mass)
Sieve Size
Lower Upper
63 100 100

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37.5 70 100
20 50 100
4.75 30 100
1.00 17 75
0.425 11 56
0.075 5 25

4.3.5 PHYSICAL REQUIREMENT

The material for natural and crushed sub base shall satisfy the requirements as specified in
Table given below:
Note: (1) Material with lower Grading Modulus value up to 1.2 may be allowed if so permitted
by the Engineer;

Table 4.3-7: Physical requirements for natural sub base material

Project Specification
Item
Test Description Test Method Remark
No. Minimum Maximum
Requirement Requirement
California Bearing 30 % at 95% AASHTO T
1 -  
Ratio, CBR MDD T180 193
AASHTO T
2 Plastic Index, PI - 12%  
89/90
Grading Modulus 1.5 but not less
3 - -  
( GM ) than 1.2
97% of MDD AASHTO T
4 Field Compaction -  
T180 180
AASHTO T
5 Field Moisture OMC OMC+2%  
217
1.5 times the
Compacted Layer
6 max. Particle - - AT a time
thickness
size

Approved material stockpiled at a selected location and care shall be taken to prevent intrusion
of silty and clayey material.

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4.3.6 PROCESS
4.3.6.1 The sub grade layer shall be checked immediately before placing the sub base
material for any damage or deficiency which shall be made good as directed by the
Engineer.
4.3.6.2 The approved granular material from stockpile shall be transported to the site.
4.3.6.3 The material shall be spread in layers of uniform thickness not exceeding 200 mm
compacted thickness over the entire width of sub grade layer by mechanical means
and finished by motor grader. The sub base layer more than 200mm thickness shall
be laid in two layer with minimum layer thickness of 100mm compacted.
4.3.6.4 The moisture content shall be checked and if found to be out of limits, the same
shall be made good.
If the moisture is high, it shall be dried, by aeration and exposure to the sun, till the moisture
content is brought down to the required level. Compaction shall be suspended in inclement
weather.

If the moisture content is less, water shall be sprinkled from a water tanker having sprinkler
attachment and mixed thoroughly by blading, dishing or borrowing until uniform moisture
content is obtained.
The moisture content of each layer shall be checked. It shall be in the range of 2% above or
below OMC.
4.3.6.5 The compaction shall be completed as soon as possible after the material has been
spread. Vibratory rollers shall be used for achieving the required results.
4.3.6.6 The compaction shall be done to achieve minimum mean density 97% of Modified
AASHTO MDD as an average of four consecutive tests and a minimum of 95% for
any single test for both natural and crushed sub base. Around structures,
compaction shall be done by using small vibratory roller/plate vibrators.
4.3.6.7 The surface of the sub base shall be maintained to the required cross fall.
4.3.6.8 The tests shall be conducted to confirm the field dry density by sand replacement
method as specified in AASHTO T191 Rapid moisture meter shall be used to
measure moisture content.
4.3.6.9 Before commencement of the actual construction of sub base course, a trial section
of not less than 200m length shall be demonstrated so that the adequacy of
equipment and processes are established. The trail section(s) shall be laid where
indicated by the Engineer.
Only when such a trial section has been satisfactorily laid and finished, and complies with the
specified requirements, the actual sub base layer work shall commence.
4.3.7 PERSONNEL EMPLOYED FOR EXECUTION AND SUPERVISION:
Field Engineers: One Field Engineer per each section. He will be supported by two Field
Assistants.

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Survey: One surveyor, 2 Assistants and 2 helpers shall work under each FE to regulate the
work process according to the required/ approved lines and levels.
Supervision: 1 Senior Engineer will supervise the entire work of road formation under
superintendence of Site Manager.
4.3.8 TESTS AND SAMPLING PROCEDURES:
The samples of all materials as per specifications shall be collected and tested in the laboratory
established at site for this project.

4.3.9 EQUIPMENT DETAILS

Excavation and Loading: Hydraulic Excavators/ Loaders

Transport: Dump Trucks

Spreading: Motor graders

Watering: Water tankers fitted with sprinklers

Compaction: Vibratory rollers

Testing equipment: As per required standards.

4.3.10 SAFETY AND PROTECTION TO ENVIRONMENT ETC.

All effective and requisite measures shall be implemented to ensure full safety to all the
concerned work force, machinery, traffic and general public.
Effective and sufficient care shall be taken to minimize damage to the environment and
cleanliness in all works is given the utmost importance.
4.3.11 ACTIVITIES
Prerequisites
Obtain and check latest construction drawing.
The centerline and batter lines shall be marked and got checked by the Engineer’s
representative.
The benchmarks shall be established after connecting with the GTS benchmarks in the region.
The Sub grade compaction and levels shall be recorded and got verified by Engineer’s
representative.
The layout is set out and beacons are established and protected.
Approvals of Lot of Granular material at Stockpile obtained.
Establish OMC and MDD for Stockpile material and 4-days soaked CBR value as per the test
frequency.
Trial section has been satisfactorily laid and approved by the Engineer.

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Main Activity:
ITP & IRB are initiated
Check for sub grade top layer immediately before laying
Load, transport and dump the approved stockpiled material in approved areas.
Spread in uniform layer and grade to the required lines and levels
Check moisture content and rectify if needed.
Compaction using adequate mechanism/ rollers
Check field density until the required value is achieved.
Record the test results and process the filing system.
The reach is ready for next process.
4.3.12 CONSTRUCTION TOLERANCES
The works shall be constructed to the dimensional tolerances as given below:

Table 4.3-8: Construction Tolerance

Description Tolerance Limit
Levels +20mm or -20mm
Width +75mm outside and 0mm inside
Thickness +27mm
Deviation Tested with 3m straight Edge 20mm

4.3.13 FREQUENCY OF TESTS:

4.3.13.1 Process Control
The minimum testing frequency that will be followed for the purpose of process control shall be
as per Table 4.3-4 given below:

Table 4.3-9: Testing Frequency for Process Control (Table 5110/1 ERA Specification 2013)

Test Testing Frequency

One test every Minimum no. of tests per lot
Materials
Field Density and Moisture
200 m 4
Content
Atterberg limits and gradings 1 km 4
MDD & OMC 1 km
CBR 2 km -
Other requirements as in As required by the
-
Clause 5104 engineer
Construction Tolerances

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Test Testing Frequency

Surface levels 20 3 points per cross section
Thickness 20 -do-
Width 20 -
Cross-Section 20 -

Note: The determination of field dry density expressed as a percentage of modified AASHTO
T180 density implies a modified AASHTO density determination for each field density. Where
material is homogeneous, this ratio can be decreased to one modified AASHTO density
determination for up to four field densities.

4.3.13.2 Routine Inspection and Testing

The density requirements specified in Clause 5104(d) for compaction of sub base shall be
deemed to have been complied with if the minimum dry densities as shown in Table given
below are equalled or exceeded.

Table 4.3-10: Construction of Sub base: Density Requirements

Minimum mean 4
Specified density (% Minimum density for
Number of consecutive
of Mod. AASHTO any single test (% of
tests per km densities (% Mod.
MDD) Mod. AASHTO MDD)
AASHTO MDD) tests

97% (un stabilized) 10 97 97%

4.4 CRUSHED STONE BASE COURSE

4.4.1 SCOPE
This item covers the procuring, furnishing, placing and constructing Crushed Stone Base
Course in accordance with these Specifications and in conformity with the lines, grade,
thickness and approved cross sections or as directed by the Engineer.
4.4.2 REFERENCE DOCUMENTS
Specifications
Division 5200: Crushed Stone Base Course
Division 5208: Construction Requirements for Crushed Stone base
Division 5211: Construction Tolerances
Drawings
Bench Mark List Summary
Horizontal and Vertical Curves List Summary

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General Notes and tables for Roads

Approved Cross Section

Plan Profiles
4.4.3 MATERIALS:
Source: The quarry for stone shall be identified and got approved by the Engineer. The stone
used for crushed aggregate base course shall be derived from a parent rock that is hard,
sound, durable, and un weathered; crushed gravel or boulders is not allowed. It shall contain
no deleterious material such as decomposed rock, clay, shale, or mica.
The crushed aggregate shall comply with the following requirements:
4.4.3.1 Aggregate Crushing Value and Loss by Abrasion Test
The aggregate crushing value, as determined by testing in accordance with BS 812: Part 110
shall not exceed 25%.

The ten percent Fines Value (TFV), as determined by testing in accordance with BS 812: part
111 shall be a minimum of 160KN and wet/dry test ratio should be greater than 75%.

4.4.3.2 Flakiness Index

The flakiness index, determined by testing in accordance with BS812: Part 1, shall not exceed
30 (applies to the size fraction passing 13.2 mm retained on 9.5 mm).
4.4.3.3 Liquid Limit, Plasticity Index and CBR

Table 4.4-11: Plasticity and CBR

Plasticity Index shall not exceed NP

CBR at 98% of MDD shall be 100% minimum

4.4.3.4 Grading Requirements

The grading of crushed aggregate shall conform to the grading limits given in Table 4-15 below
and shall follow a smooth curve without any marked gaps or excessive quantities of a particular
size.
Table 4.4-12: Grading Envelope for Crushed Stone Base (Table 5204/1 of ERA Specification
2013)
Sieve % Passing (By Mass)
Size Lower Upper
50 100 100
37.5 95 100
20 60 80
10 40 60
5 25 40
2.36 15 30
0.425 7 19
0.075 5 12

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Tests to determine whether the crushed stone material complies with the specified grading
requirements shall be conducted before at the source crushing plant and after the material has
been mixed on the road and spread out.

4.4.3.5 Compaction requirements

The in-situ density of the completed layer shall not be less than 98% of the maximum dry
density in accordance with the requirement of AASHTO T-180 method D.
4.4.4 PROCESS
4.4.4.1 The underlying GSB layer shall be checked immediately before placing the crushed
stone base material for any damage or deficiency which shall be made good as
directed by the Engineer.
4.4.4.2 The approved Crushed stone material after mixing shall be transported from the
approved stockpile/plant site and dumped in quantities sufficient to ensure that after
construction the compacted layer will comply with the requirements of layer
thickness and levels as per approved cross section.
4.4.4.3 The material shall be laid either by self-propelled paving machine or by means of a
motor grader in layers of uniform thickness not exceeding 200 mm and not less
than 100mm compacted thickness over the entire width as shown in the drawing
and finished by motor grader. Any excess crushed stone material shall not be
spread over the shoulders or side fill, but shall be loaded and removed from the
road.
4.4.4.4 The moisture content shall be checked and if found to be out of specified limits, the
same shall be made good.
If the moisture is high, it shall be dried, by aeration and exposure to the sun, till the moisture
content is brought down to the required level. Compaction shall be suspended in inclement
weather.
If the moisture content is less, water shall be sprinkled from a water tanker having sprinkler
attachment and mixed thoroughly by blading, dishing or borrowing until uniform moisture
content is obtained.he moisture content of each layer shall be checked. It shall be in the range
of 1% above or 2% below OMC.

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4.4.4.5 The compaction shall be done as per clause 5208 starting from the edge of
pavement to center where road is in normal camber and from the inner edge to the
outer edge in case of super elevated sections with sufficient overlapping. Vibratory
or other rollers shall be used for achieving the required results.
4.4.4.6 The finally compacted layer shall be free from surface laminations, portions
exhibiting segregation of the fine and coarse aggregate, corrugations or other
defects.
4.4.4.7 The finished surface of the base course shall be maintained at such a cross fall as
per the approved cross section.
4.4.4.8 The in-situ density of the completed layer shall be determined in accordance with
the requirements of AASHTO T-191 (sand replacement method) or any other
method approved by the Engineer and accurately calibrated with the AASHTO T-
191 method.
4.4.4.9 Before commencement of the actual construction of any base course, a trial section
of not less than 1500 m2 shall be demonstrated so that the equipment and
processes that are proposed to be used will enable to construct the base course in
accordance with the specified requirements. The trail section(s) shall be laid where
indicated by the Engineer.

4.4.4.10 only when such a trial section has been satisfactorily laid and approved by the
Engineer, the actual crushed stone base layer work shall commence.

4.4.4.11 Personnel employed for execution and supervision:

- Field Engineers: One Field Engineer per each section and he will be supported by two Field
Assistants
- Survey: One surveyor, 2 Assistants and 2 helpers shall work under each FE to regulate the
work process according to the required/ approved lines and levels.
- Supervision: 1 Senior Engineer will supervise the work of crushed stone base layer under
superintendence of Site manager.
4.4.4.12 Tests and Sampling Procedures:
The sampling of all materials as per specifications shall be collected and tested in the
laboratory established at site for this project.
4.4.4.13 Equipment Details
Mixing and Loading: Hydraulic Loader/ Excavators
Transport: Dump Trucks
Spreading: Self-propelled Paving Machine
Watering: Water tankers fitted with sprinklers
Compaction: Vibratory rollers.

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Testing equipment: As per required standards.

4.4.4.14 Safety and Protection to Environment Etc.

All effective and requisite measures shall be implemented to ensure full safety to all the
concerned work force, machinery, traffic and general public.

Effective and sufficient care shall be taken to minimize damage to the environment.
Cleanliness in all works is given the utmost importance.
4.4.5 ACTIVITIES
4.4.5.1 Pre requisites
Obtain and check latest construction drawing.
The centerline and batter lines shall be marked and got checked by the Engineer’s
representative.
The benchmarks shall be established after connecting with the GTS benchmarks in the region.
The sub base levels shall be recorded and got verified by Engineer’s representative.
The layout is set out and beacons are established and protected.
Check Gradation, Atterberg’s limits, OMC and MDD and 4-days soaked CBR value for
materials stock piled as per the test frequency.
Approvals of Lot for Base Course material after mixing at Stockpile obtained.
Trial section has been satisfactorily laid and approved by the Engineer.

4.4.5.2 Main Activity:

ITP & IRB are initiated
Check for underlying sub base layer immediately before laying
Mix the approved material and stockpiled separately
Load, transport and dump the approved stockpiled material in approved areas for dumping
Spread in uniform layer and grade to the required lines and levels
Check moisture content and rectify if needed.
Compaction using vibratory rollers
Check field density
Record the test results and process the filing system.
The reach is ready for next process and maintained till primed and next layer placed.
4.4.6 CONSTRUCTION TOLERANCES
The level of any point of the completed base course shall not deviate from the design level by
+10mm and – 20mm.

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When tested with a 3 m straight-edge laid at right angles to the road centre line the surface
shall not deviate from the bottom of the straight-edge by more than 10 mm.
At any transverse section the difference in level between any two points shall not vary from
their levels computed from the cross sections shown on the Drawings by more than 20 mm.
Notwithstanding the tolerances permitted in surface levels of pavement course, the cumulative
tolerance shall not result in a reduction in thickness of the pavement, excluding the sub base
course, by more than 15 mm from the specified thickness nor a reduction in the thickness of the
bituminous surface course by more than 5 mm from the specified.
4.4.7 TESTING
(a) Process Control
The minimum testing frequency that will be required for the purpose of process control shall be
as given in Table 4-16.
Table 4.4-13: Crushed Stone Base: Testing Frequency for Process Control
(Table 5211/1 of ERA Specification 2013)

Test Testing Frequency

One test every Minimum no. of tests
per lot
Materials
Field density and OMC - 75mt 6
Atterberg Limit and grading 100 150mt -
m3
MDD & OMC - 2km -
Flakiness, ACV, LA, & CBR 200 2km As directed by the
m3 Engineer
Construction Tolerances
Surface levels 20 m 3 points per cross section
Thickness 20 m -DO-
Width 20 m -DO-
Cross-Section 20 m -DO

Note: The determination of field dry density expressed as a percentage of standard density
implies a standard density determination for each field density. Where the material is
homogeneous this ratio may be reduced to one standard density determination for every four
field densities.
The in-situ density of the completed layer shall not be less than 98% of the maximum dry
density determined in accordance with the requirements of AASHTO T-180 method D unless
specified otherwise on the Drawings or instructed by the Engineer.
Any materials or workmanship that do not comply with the specified requirements shall be
removed and replaced with materials and workmanship complying with the specified
requirements, or if the Engineer permits, be repaired so that after being repaired it will comply
with the specified requirements.

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(b) Routine Inspection and Testing

outine inspection and testing will be carried out by the QC Manager to test the quality of
materials and workmanship for compliance with the requirements of this Division.

4.5 PRIME COAT AND TACK COAT

4.5.1 SCOPE
This item covers the procuring, furnishing, spraying of prime coat and tack coat in accordance
with these Specifications in conformity with the lines, grade and typical cross sections shown on
the drawings and/or as directed by the Engineer.

4.5.2 REFERENCE DOCUMENTS

Specifications
Division 6100: Prime Coat
Division 6200: Tack coat
Division 6400: Bitumen Road Base and Surfacing
Division 10000: Materials and Test
Drawings
Bench Mark List Summary
Horizontal and Vertical Curves List Summary
General Notes and tables for Roads
Approved Cross Sections and Plan Profiles

Manufactured Material
MC-30 Cut Back Bitumen complying with AASHTO-M81 o rM82 for Prime Coat and Tack Coat
complying with AASHTO M81 or M82.

4.5.3 MATERIALS:

4.5.3.1 Materials for Prime Coat and Tack coat

The Prime Coat material shall be MC-30 cutback bitumen complying with AASHTO M82.

The bitumen shall be homogeneous, free from water, and shall not foam when heated to the
application temperature.

MC-30 cut back bitumen shall conform to the requirements given in Table 4-17.

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Table 4.5-14: Bitumen Binder for MC-30 cutback bitumen (AASHTO M82)

Project Specification

Item
Test Description Test Method
No. Minimum Maximum
Requirement Requirement

1 Kinematic Viscosity at 60 oc 30 60 AASHTO T 201

2 Flash Point oc 38 - AASHTO T 79
3 Water content % - 0.2 AASHTO T 55
Distillation: distillate % distillate
4 - -
to 360 oc
- to 225 oc - 25
AASHTO T 78
- to 260 oc 40 70
- to 315 oc 75 93
Residue from distillation to 360
5 o 50 - AASHTO T 78
c
6 Solubility in trichloroethylene % 99 - AASHTO T 44
Absolute Viscosity at 60oc of
7 30 120 AASHTO T 202
Residue, Pa.s
8 Ductility at 25 oc 5 cm/min, cm 100 - AASHTO T 51
Sampling and testing of bitumen shall be in accordance with the following standard method of
the AASHTO:

Table 4.5-15: Test Methods for Bitumen Binder for MC-30 cutback bitumen
ampling T 40
Water T 55
Penetration T 49
Solubility in Trichloroethylene T 44
Ductility T 51
Flash point T 48
Thin film oven test T 179
Spot Test T 102

Approvals sought from the Engineer for the source of material.

4.5.3.2 Plant and Equipment

Rotary Broom: Power operated with towing vehicle
Water tanker fitted with sprinklers
Air Compressor: Tractor mounted

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Bitumen Distributor: Conforming to BS 1707

Testing equipment: As per required standards.
4.5.4 PROCESS
No prime shall be applied under the following adverse conditions:
 during foggy or wet conditions;
 when rain is imminent;
 when wind is sufficiently strong to cause uneven spraying;
 When the surface of the layer is wet, i.e. more than damp;
 when at any position the moisture content of the top 25mm of the
layer to be primed is greater than 50% of the optimum moisture
content of the material in the layer;
 when the temperature of the surface immediately prior to
commencing the application of prime is below or; in the opinion of the
engineer, likely to fall below 100 oc;
 after sunset,
The Engineer’s decision on whether or not to apply the prime coat under specific weather
conditions shall be final.
No longer than 24 hours before spraying, the layer to be primed shall be broomed and cleaned
of all loose or deleterious material by means of a rotary broom and hand brooms. A light spray
of water, sufficient to dampen the surface, shall be uniformly applied to the layer immediately
before the application of the prime. If the water is over applied the layer shall be allowed to dry
until a uniform damp surface is obtained.
Before any prime material is sprayed the layer to be primed shall be checked for compliance
with the surface and other requirements specified. Any sections not complying with the
specified requirements shall be corrected as specified in Division 6107.
Twine reinforced paper or other suitable approved material shall be used at all joints at the
beginning and end of all sprays in order to obtain a neat start and cut-off.
The temperatures for storage and spraying shall be in accordance with Table 4-19.

Table 4.5-16: Recommended storage and application temperatures (Table 6106/1 of ERA
Specification 2013)

Maximum storage
Material
temperature C Spraying Temperature range oC
Up to 24 hours Over 24 hours
Type of Prime
Cutback bitumen

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MC-30 65 40 45 – 65

All prime materials stored in a heated condition shall be stored in a container with a properly
functioning circulation system and having a securely fitting lid. No heat shall be added to
materials delivered above storage temperature until the temperatures are below those specified
above unless the materials are intended for immediate use.

The rate of application shall be 0.6-1.0 l/m 2 or as directed by the Engineer after trial applications
to short sections as specified herein.

The prime shall be applied in one or more lanes evenly over the full width of the road and
allowed to penetrate and cure until traffic can pass over the surface without the wheels picking
up the prime. All traffic shall be kept off the surface until this condition is obtained. The total
width of primed surface shall be 20cm outworks both sides of the edge of granular base/ sub
base course. If prime is applied in more than one lane, allowance shall be made for overlapping
the lanes by 100 mm.

Where it is not feasible for traffic to use bypasses, the prime shall be applied and allowed to
penetrate for as long as is practicable before a blinding layer of mineral aggregate is applied at
a rate of 0.0035 m3/sq.m. As soon as the primed surface has dried sufficiently to allow the
traffic to pass over the road without picking up or otherwise damaging the primed surface, the
road shall, where practicable, be opened to public traffic for a period of 3 days.

Before commencing with the actual construction of any Prime Coat, laying a trial section of not
less than 500sqm shall be demonstrated so that the equipment and processes that are
proposed to be used, will enable to construct the Prime Coat in accordance with the specified
requirements. The trail section(s) shall be laid where indicated by the Engineer. Only when
such a trial section has been satisfactorily laid and finished, and complies with the specified
requirements, the actual permanent work shall commence.The Tack coatmaterial shall be RC-
70 cutback bitumen complying with AASHTO M81.RC-70 cutback Bitumen shall conform to the
requirements given in Table 4-20.

Table 4.5-17: Bitumen Binder for RC-70 cutback Bitumen (AASHTO M81)

Test Minimum Maximum

Kinematic viscosity 600c,mm2/s 70 140
Flash point, Cleveland Open Cup, °F - –
Ductility at 25 C (77F) 5 cm. per min., cm 100 –
Solubility in trichloroethylene percent 99 –
Water,% – 0.2
Distillation test,% by Absolute viscosity at 60 240

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Test Minimum Maximum

600c (poises)
1900c 10 -
volume of total distillate
2250c 50 -
to,
2600c 70 -
3150c 85 -
Residue from distillation to 3600c 55 -
Spot test (when and as specified (see Note 1) with):
Standard naphtha solvent Negative
Naphtha-xylene solvent, percent xylene Negative
Heptane –xylene solvent, percent xylene Negative

Note: (1) The use of the spot test is optional. When it is specified, the Engineer shall indicate
whether the standard naphtha solvent, the naphtha-xylene solvent, or the heptane-xylene
solvent will be used in determining compliance with the requirement, and also, in the case of
the xylene solvents, the percentage of xylene to be used.
Sampling and testing of bitumen shall be in accordance with the following standard method of
the AASHTO:

Table 0-18: Test Methods for Bitumen Binder for RC-70 cutback bitumen

Sampling T 40

Water T 55

Penetration T 49

Solubility in Trichloroethylene T 44
Ductility T 51
Flash point T 48
Thin film oven test T 179
Spot Test T 102

4.5.4.1 Plant and Equipment

Rotary Broom: Power operated with towing vehicle
Water tanker fitted with sprinklers
Air Compressor: Tractor mounted
Bitumen Distributor: Conforming to BS 1707

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Testing equipment: As per required standards.

4.5.5 PROCESS
No longer than 4 hours before spraying, the layer to be primed shall be broomed and cleaned
of all loose or deleterious material by means of a rotary broom and hand brooms.
Before any tack coat material is sprayed the layer to be primed shall be checked for compliance
with the surface and other requirements specified. Any sections not complying with the
specified requirements shall be corrected as specified in Division 6207.
Twine reinforced paper or other suitable approved material shall be used at all joints at the
beginning and end of all sprays in order to obtain a neat start and cut-off.
The temperatures for storage and spraying shall be in accordance with Table 4.5/6.

Table 0-19: Recommended storage and application temperatures (Table 6206/1 of ERA
Specification 2013)

Maximum storage
Type of tack Spraying Temperature
temperature C
coat
Up to 24 hours Over 24 hours Range Recommended
Bitumen
60 Ambient 50-70 60
emulsion

Temperatures maybe above the flash point t of some materials. Care must be taken to prevent
fire and explosion.
The rate of application shall be 0.4 Kg/m2 as directed by the Engineer after trial applications to
short sections as specified herein.
The Tack coat shall be applied in one or more lanes evenly over the full width of the road and
allowed to penetrate and cure until traffic can pass over the surface without the wheels picking
up the prime. All traffic shall be kept off the surface until this condition is obtained. The total
width of primed surface shall be 20cm outworks both sides of the edge of granular base/ sub
base course. If prime is applied in more than one lane, allowance shall be made for overlapping
the lanes by 100 mm.
Except for vehicles transporting materials for overlaying layer, no traffic shall be permitted on
the surface to be treated after it has been prepared to receive the bituminous material.

4.5.6 PERSONNEL EMPLOYED FOR EXECUTION AND SUPERVISION:

Field Engineers: One FE per each section and he will be supported by two Field Assistants.
Survey: One surveyor, 2 Assistants and 2 helpers shall work under each FE to regulate the
work process according to the required/ approved lines and levels.
Supervision: 1 Asphalt Engineer will supervise the entire work of prime under Superintendence
of QC Manager.

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4.5.7 TESTS AND SAMPLING PROCEDURES:

The sampling of all materials as per specifications shall be collected and tested in the
laboratory established at site for this project.

4.5.8 SAFETY AND PROTECTION TO ENVIRONMENT ETC.

All effective and requisite measures shall be implemented to ensure full safety to all the
concerned work force, machinery, traffic and general public.
Effective and sufficient care shall be taken to minimize damage to the environment and
cleanliness in all works will be given the utmost importance.

4.5.9 ACTIVITIES
a. Pre requisites
i. Obtain and check latest construction drawing.
ii. The centerline and batter lines shall be marked and get checked by the
Engineer’s representative.
iii. The benchmarks shall be established after connecting with the GTS
benchmarks in the region.
iv. The top level of crusher run base layers after cleaning shall be recorded
and got verified by Engineer’s representative.
v. The layout is set out and beacons are established and protected. Areas
demarcated by barricading.
vi. All tests conducted as specified in this division as per the test frequency.
vii. Approvals of aggregate Stockpiled, source for Bitumen MC-30 and RC-
70 obtained.
viii. Trial section has been satisfactorily laid and approved by the Engineer.
b. Main Activity:
i. ITP & IRB are initiated
ii. Check for completed Base Course immediately before cleaning
iii. Approval of prepared surface for priming after Cleaning
iv. Approval for Prime Coat/Tack Coat
v. Check lot of Aggregate brought at site
vi. Approval for First asphalt binder course
vii. Check finished surface and rectify if needed.
viii. Record the test results and process the filing system.
ix. The reach is ready for next process.

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4.5.10 CONSTRUCTION TOLERANCES

The actual spray rates of prime Coat and tack coat shall not deviate from the required spray
rate as specified or ordered by the Engineer by more than 0.05 liter/m2. Any material sprayed in
excess of the 0.05 litre/m 2 tolerance shall be removed or the work rectified as ordered by the
Engineer.

4.6 BITUMINOUS ROAD BASE AND SURFACING

4.6.1 SCOPE
This item covers the procuring, furnishing, of materials for the construction of bituminous road
base and surfacing in accordance with these Specifications in conformity with the lines, grade
and typical cross sections shown on the drawings and/or as directed by the Engineer.

4.6.2 REFERENCE DOCUMENTS

Specifications
Division 6100: Prime Coat
Division 6400: Bituminous Road Bases and Surfacing
Division 6402: Materials
Division 63C03: Construction
Division 10000: Tests
Drawings
Bench Mark List Summary
Horizontal and Vertical Curves List Summary
General Notes and tables for Roads
Approved Cross Sections and Plan Profiles
4.6.3 MATERIALS:
4.6.3.1 Bituminous Binders
Bituminous binder for use in both the bituminous road base surfacing and surface treatments
shall be conventional penetration Grade 80/100 bitumen confirming the requirements of
AASTHO M20. However, the contractor is allowed to use a higher grade bituminous binder for
bituminous road bases and surfacing at no extra cost on Employer as far as the proposed
bituminous binder meets the requirements of the contract and approved by the Engineer.
The bitumen shall be homogeneous, free from water, and shall not foam when heated to 175 0C
(3470F).
50/70 Penetration Grade Bitumen shall conform to the requirements given in Table 4-23.

Table 4.6-20: Bitumen Binder for 50/70 Penetration Grade Bitumen (Table 6402/1 of ERA
Specification 2013)

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Project Specification
Item
Test Description Minimum Maximum Test Method Remark
No.
Requirement Requirement
Penetration at 25 oc (100
1 50 70 EN 1426  
gm/5 s), 0.1mm
2 Softening Point, oC 46 56 ASTM D36  
ASTM
3 Viscosity @ 135ºC, mPa.s 220 500  
D4402
AASHTO T
4 Flash Point oc, min 230 -  
48
Minimum Viscosity @ ASTM
5 120 -  
60oc,mPa.s D4402
ASTM
6 Mass Change, % max - 0.3
D2872
Viscosity @ 60ºC, % ASTM Performance
7 - 300
of original max D4402 when
Softening Point, ºC subjected to
8 48 - ASTM D36
min rolling thin film
Increase in Softening oven test,
9 - 7 ASTM D36
Point, ºC max ASTM D2872
Retained Penetration,
10 - 55 EN 1426
% of original min
AASHTO T
11 Spot test, % xylene max3 - 30  
102

Sampling and testing of bitumen shall be in accordance with the following standard method of
the AASHTO:

Table 4.6-21: Test Methods for Bitumen Grade 50/70

Sampling T 40
Water T 55
Penetration T 49
Solubility in Trichloroethylene T 44
Ductility T 51
Flash point T 48
Thin film oven test T 179
Spot Test T 102

Approvals sought from the Engineer for the source of material.

4.6.3.2 Aggregate
Coarse and fine aggregate shall be clean and free from decomposed materials, vegetable
matter and other deleterious substances and shall meet the following requirements:

Table 4.6-22: Properties of Asphalt Aggregate (Extracted from Table 6402/5 of ERA
Specification 2013)

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Project Specification
Item
Test Description Test Method Remark
No. Minimum Maximum
Requirement Requirement
Aggregate Abrasion BS 812: Part
1 - 12%
Value, AAV 3:1985
Ten Percent Fine BS 812: Part Wet/Dry greater than
2 160 KN -
Value, TFV 111:1990 or equal to 75%
Max. 10% ( Sodium
coarse aggregate
sulphate )
Max. 16% ( Sodium
Fine aggregate
sulphate )
Max. 15% AASHTO T
3 Soundness -
( Magnesium 104 coarse aggregate
sulphate )
Max. 20%
( Magnesium Fine aggregate
sulphate )
AASHTO T
4 Water Absorption - 2.0%
84/85
BS 812: Part
5 Flakiness Index - 35%
105:1990
Coating and AASHTO T
6 75% -
stripping 182/84
Los Angeles ASTM C131
7 - 30%
abrasion & C535
AASHTO T
8 Sand Equivalent 40% -
176
Material Passing 0.425 mm sieve
Plasticity Index (PI), AASHTO T-
9 4
% 90
AASHTO T-
10 Linear Shrinkage, % 2
90
Ratio of filler to
11 1.00% 1.50% -
binder Cont.
Percentage of
12 - 2% -
active filler
Bitumen Affinity
Immersion
Mechanical Test:
75%
Index of retained
13
Marshall stability AASHTO
Static Immersion 95% coating T283
Test retained
Retained Indirect 79% at (7%
Tensile strength VIM)
Polishing stone
14 55% - - BS 812, Part 3 (1985)
value (PSV)

(A) Grading
The type, grading and nominal aggregate size for combined aggregate and mix proportions for
asphaltic surfacing layers shall be as presented in table 4.6-4.

Table 4.6-23: Particle Size Distributions for AC Wearing Courses (Extracted from ERA
Technical Specification 2013 table 6403/3)

Sieve Size % Passing (By Mass)

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Lower Upper
25 100 100
19 90 100
9.5 56 80
4.75 35 65
2.36 23 49
0.3 5 19
0.075 2 8
4.6.4 DESIGN REQUIREMENTS FOR ASPHALTIC SURFACING
The design of asphalt road surfacing shall be in accordance with the design guide line of
AASHTO R 12 and appropriate research results. The asphalt mixes shall comply with the
requirement given it the below table 4.6-5.

Table 0-24: Design requirements for asphaltic mixes (Table 6403/14 of ERA Technical
Specification 2013)

Design Requirement
Type of Test
Min. Max.
Stability 9 KN -
Flow 2 mm 3.5 mm
Air voids 3% 5%
VMA 14% -
VFB 65% 73%
Water Sensitivity 75% -
Air voids at Refusal 3% -
Film Thickness 6 microns -
Stability/Flow (kN/mm) 2 3.5
Note: VMA = 13% for max. Nominal size of agg. 19 mm

4.6.5 PLANT AND EQUIPMENT:

Mixing plant
Spreading equipment
Rollers
Trucks for transporting asphaltic mixes

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Mass measuring device for asphalt mixes

Rotary Broom: Power operated with towing vehicle
Air Compressor: Tractor mounted
Testing equipment’s: As per required standards

(a) General
All plant and equipment shall be so designed and operated as to produce a mixture complying
with the requirements of clause 6404 of Technical Specifications. The plant and equipment
used shall be of adequate rated capacity, in good working order and subject to the approval of
the engineer.
The use of obsolete or worn-out plant or equipment shall not be permitted on the works. Prior to
the start of the work the contractor shall supply the engineer with copies of the manufacturer's
handbooks and copies of check lists prepared in terms of ISO 9002 where applicable pertaining
to the mixing, remixing and paving plant and equipment, containing details of the correct
settings and adjustments of the plant and equipment. Any alteration which has been effected to
any constructional plant or equipment, and which does not comply with the specifications of the
manufacturer, shall be brought to the notice of the engineer.

(b) Mixing Plant for conventional binders

Asphalt shall be mixed by means of an approved type mixer of proven suitability for producing a
mixture complying with all the requirements of the specifications.
The mixing plant may be either automatically or manually controlled but in the latter case, two
control operators shall be provided.
The heating system of the tanks storing the binder shall be so designed that the binder will not
be degraded during heating. A circulating system for the binder shall be provided which shall be
of adequate size to ensure the proper and continuous circulation between storage tanks and
mixer during the entire operating period.
Binder storage tanks shall be fitted with thermometers designed to provide a continuous record
of the temperature of the binder in the tank. Copies of these records shall be supplied to the
engineer on a daily basis. Satisfactory means shall be provided to obtain the proper amount of
binder in the mix within the tolerances specified, either by weighing or volumetric
measurements. Suitable means shall be provided for maintaining the specified temperatures of
the binder in the pipelines, weigh buckets, spray bars and other containers or flow lines.
In the case of a drum type mixer, the system shall control the cold feeding of each aggregate
fraction and of the filler by mass, by means of a load cell or another device regulating the feed
automatically, and by immediately correcting any variation in mass which results from moisture

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or from any other cause. The cold feed shall be regulated automatically in regard to the binder
feed so as to maintain the required mix proportion.
Suitable dust collecting equipment shall be fitted to prevent pollution of the atmosphere in
accordance with the provisions of Ethiopian EPA Regulations.
The fuel chosen and control of the burner shall be such as to ensure the complete combustion
of the fuel in order to prevent pollution of the atmosphere and the aggregate.

(c) Spreading equipment

The mixture shall be laid by an approved type of self-propelled mechanical spreader and
finisher capable of lying to the required widths, thicknesses, profile, camber or cross-fall,
without causing segregation, dragging or other surface defects.
All pavers shall be fitted with automatic electronic screed controls to maintain the required
levels, cambers and cross-falls.
Where levelling beams on multiple skids or sliding beams are used they shall be at least 12.0 m
long, or as specified by the engineer.

(d) Rollers
General requirements
Compaction shall be done by means of approved steel-tired flat rollers, vibratory rollers or
pneumatic-tired rollers. The frequency as well as the amplitude of vibratory rollers shall be
adjustable. Vibratory rollers shall be used only where there is no danger of damage being done
to the asphalt, structures of bridge decks, or other layers. The project specifications will be
indicating whether vibratory compaction equipment may be used on bridge decks and what the
constraining parameters will be. The rollers shall be self-propelled and in good working
condition, free from back lash, faulty steering mechanism and worn parts Rollers shall be
equipped with adjustable scrapers to keep the drums clean and with efficient means of keeping
the wheels wet to prevent mixes from sticking to the rollers.
No leakages of any nature may occur in the rollers. The mass and/or tyre pressures shall be
such as to ensure proper compaction to comply with the specifications of surface finish and
density.

(e) Binder distributors

Where bituminous binders are to be sprayed onto areas before the asphalt is placed. The
binder distributors shall comply with sub-clause 6104 (a).

(f) Trucks for transporting asphaltic mixes

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The asphaltic mixes shall be transported from the mixing plant to the spreader in trucks having
cargo trays with beds and sides, which are clean and smooth, without gaps, holes or openings.
The bed and sides shall be treated to prevent adhesion of the mixture to the truck bodies.
A thin film of soapy water or vegetable oil may be used to prevent adhesion but petroleum
products shall not be used for this purpose.
All trucks used for transporting hot asphalt shall be equipped with waterproof canvas covers,
insulated metal sheets or other suitable approved covers to minimize temperature loss from the
asphaltic mix. Such covers shall be securely fixed over the hot asphaltic mix from the time of
loading at the mixing plant until immediately prior to the discharge of the asphaltic mix into the
paver.

(g) Mass-measuring device for asphalt mixes

Where payment per ton is specified, the contractor shall keep available at the mixing plant or on
the site a suitable gauged mass-measuring device for measuring the asphalt mixes.
The device shall be provided with a printer for printing the type of mix, the mass, the time and
the date. The printed data shall be submitted to the engineer.

4.6.6 PROCESS:
i. The aggregate shall be dried and heated so that when delivered to the
mixer it temperature shall be between 00c and 200c lower than the
maximum temperature indicated in the below table. The moisture content
of the mix shall not exceed 0.5%.
Table 0-25: Temperature requirements for asphaltic mixes with conventional binder (Extracted
from Table 6407/1 of ERA Specification 2013)
Maximum storage temperature
of binder (0C) Temperature range of
Binder type
More than 24 Less than 24 asphaltic mixes (0c)
hours hours

50/70 penetration grade

135 175 105-135
bitumen

ii. Each fraction of the aggregate and binder shall be measured separately
and accurately in the proportion by mass in which they are to be mixed.
iii. Asphaltic mixes may be mixed and placed only under favorable weather
conditions, and shall not be mixed or placed when rain is imminent or
during misty or wet condition.

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iv. The mixture shall be transported from the mixing plant to the work in
truck complying with the requirement of technical specification sub-
clause 6406(c)
v. The base course (after the prime coat has been applied) shall be
checked for smoothness and accuracy of grade, elevation and cross
section. Any portion, which does not comply with the specified
requirement, shall be corrected with asphaltic material, at contractors
own expense.
vi. Notwithstanding these provisions for the correction of the base or sub
base, the engineer may order the removal and reconstruction of the layer
or of portions of the base and sub base layers not complying with the
specified requirements, instead of allowing the correction of substandard
work with asphaltic material.
vii. Where a prime coat is applied it shall be dry before further coats or layers
are applied. The contractor shall not commence with the application of
the tack coat and/or the paving without the written approval of the
engineer.
viii. The contractor's program shall allow for delays that are a function of the
type of prime, rate of application, base porosity and moisture content,
and climatic conditions.
ix. Immediately before applying the tack coat, or where there is no tack coat,
before the application of the asphaltic layer, the surface shall be broomed
and cleaned of all loose or deleterious material. Where the prime coat (if
any) has been damaged, it shall be repaired by hand-brushing or
spraying priming material over the damaged portions. Where the
surfacing is to be constructed on bridge decks, the concrete deck shall
be thoroughly cleaned by washing and brushing to remove all loose
material and allowed to dry.
x. All joints between adjacent sections of the work shall be made by cutting
back the layer against which the material is to be placed except for open-
graded asphalt where the requirements of clause 6407 shall apply. All
loose and incompletely compacted material shall be removed. A cutting
wheel shall be used for cutting longitudinal joints.
xi. The mixture shall be delivered to the paver in such a manner that the
paver will never be forced to stop for lack of asphalt. The temperature of
the mix shall be controlled by measuring in a random pattern. The

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adjustment of the screed, tamping bars, feed screws, hopper feed, etc.,
shall be checked frequently to ensure spreading of the mix.
xii. Compaction shall be applied according to the project technical
specification 6411.

4.6.7 PERSONNEL EMPLOYED FOR EXECUTION AND SUPERVISION:

a. Field Engineers: One FE per each section and he will be supported by two Field
Assistants.
b. Survey: One surveyor, 2 Assistants and 2 helpers shall work under each FE to
regulate the work process according to the required/ approved lines and levels.
c. Supervision: One Asphalt Engineer will supervise the entire work of asphalt
paving operations under Superintendence of QC Manager.

4.6.8 TESTS AND SAMPLING PROCEDURES:

The sampling of all materials as per specifications shall be collected and tested in the
laboratory established at site for this project.

4.6.9 SAFETY AND PROTECTION TO ENVIRONMENT:

All effective and requisite measures shall be implemented to ensure full safety to all the
concerned work force, machinery, traffic and general public.
Effective and sufficient care shall be taken to minimize damage to the environment and
cleanliness in all works will be given the utmost importance.

4.6.10 ACTIVITIES:
4.6.10.1 Pre requisites
 Obtain and check latest construction drawing.
 The centerline and batter lines shall be marked and get checked by the
Engineer’s representative.
 The benchmarks shall be established after connecting with the GPS
benchmarks in the region.
 The top level of crusher run base layers after cleaning shall be recorded
and got verified by Engineer’s representative.
 The layout is set out and beacons are established and protected. Areas
demarcated by barricading.
 All tests conducted as specified in this division as per the test frequency.
 Approvals of aggregate stockpiled, source for Bitumen 50/70 pen grade,
MC-30 and RC-70 obtained.

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 Trial section has been satisfactorily laid and approved by the

Engineer.

4.6.10.2 Main Activity:

 ITP & IRB are initiated
 Check for completed Base Course immediately before cleaning
 Approval of prepared surface for priming after Cleaning
 Approval for Prime Coat/Tack Coat
 Approval for primed base course layer
 Check finished surface and rectify if needed.
 Record the test results and process the filing system.
 The reach is ready for opening to traffic.

4.6.11 CONSTRUCTION TOLERANCES:

The completed sections of asphaltic base and surfacing shall comply with the requirements for
grade, width, thickness, cross section and smoothness as stated in Sub-clause 6414 (a) of ERA
technical specification 2013.

4.6.12 TESTING:
(a) Process Control

The minimum testing frequency that will be required for the purpose of process control shall be
as given in Table 4.6-7.

Table 0-26: Bituminous asphalt surfacing: Testing Frequency for Process Control

Test Testing Frequency

One test every Minimum no. of tests per lot
Materials
Grading 250 m3 -
No testing required for process
control, but the provisions for
Binder content -
testing in Clause 6303(a) shall
apply upon delivery at the Site.
Los Angeles Abrasion 1000 m3 Not less than 2 tests per day
3
1000 m
soundness -
250 m3
Flakiness index -

Any materials or workmanship that do not comply with the specified requirements shall be
removed and replaced with materials and workmanship complying with the specified

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requirements, or if the Engineer permits, be repaired so that after being repaired it will comply
with the specified requirements.

(b) Routine Inspection and Testing

Routine inspection and testing will be carried out by the QC Manager to test the quality of
materials and workmanship for compliance with the requirements of this Division.

4.7 PREFABRICATED PIPE CULVERT, DRAINAGE, RETAINING/GABION

STRUCTURE AND PROTECTION WORKS
4.7.1 SCOPE
The Scope covers the work in connection with the construction of prefabricated units of culverts
together with inlet and outlet structures, side drains and Protection structures as per the line
and levels of the approved drawings and specifications.

4.7.2 REFERENCE DOCUMENTS

Specifications

Division 3200: Prefabricated Culverts

Division 3400: Pitching, stonework and Erosion Protection

Division 3300: Lining of Open Drains

Division 9100: Gabion

Division 8200: Formwork

Division 8400: Concrete for Structures

Division T8000: Construction Tolerances for Structures

Division 8900: Stone Masonry for Structures

Division 10000: Test

Drawings

Bench Mark List Summary

Approved working Drawings for Structures

4.7.3 MATERIALS:
The general requirements of material shall conform to the provisions in Series 8000 of Era’s
Technical Specifications.

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4.7.3.1 Aggregates
Both a coarse aggregates and fine aggregates shall comply with the requirements of BS 882
and BS1200 for masonry work subject to the following:

(i) The flakiness index when determined by the sieve method described in BS 812 shall not
exceed 35.

(ii) Aggregates shall not contain deleterious or organic materials such as grass, timber or
similar materials.

4.7.3.2 Stone
(i) Stone for pitching shall be sound, tough and durable, with no stone less than 200 mm in
minimum dimension, except that smaller pieces or spalls may be used for filling spaces
between the larger stones. Rocks or stone shall be of such a shape as to form a stable
protection structure of the required section. Rounded boulders or cobbles shall not be used on
slopes steeper than 2:1 unless grouted.

All stone intended for use on any particular pitching job shall receive the prior approval of the
Engineer.

(ii) For masonry work, stones shall have a thickness of not less than 120 mm, widths of
not less than 1.5 times their respective thickness, with minimum width of 300mm and lengths of
not less than 1.5 times their respective widths. Where headers are required their lengths shall
be not less than the width of bed of the widest adjacent stretcher plus 300mm.

At least 50% of the total volume of the masonry shall be of stone having a volume of least 0.03
cum. The bed surface, joint surface and dressing should conform to clause 8904.

The stone for gabion shall conform to specification clause 9102 (a).

1. Water shall be clean and free from detrimental concentration of acids, alkalis, salts and
other organic or chemical substances and shall conform to the requirements of BS
3148. The source of water for mixing concrete and mortar shall be approved by the
Engineer.
2. The cement used shall be Portland cement conforming to the requirements of AASHTO
M-85.
3. The steel wire mesh for gabion shall conform to clause 9102 of Technical
Specifications.
4. Prefabricated Concrete culvert pipe shall be round and shall conform to the
requirements of AASHTO M 170, Class 3.The prefabricated culvert units shall be factory

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produced by a reputable manufacturer or fabricated at site duly approved by the

Engineer.
5. The material for the backfilling of Retaining walls or pipes shall be selected material of
at least sub base quality. Where the excavated material is not of adequate quality,
selected material shall be imported for this purpose.

4.7.4 CONSTRUCTION:

4.7.4.1 Prefabricated pipe culverts shall be installed under either:

(a) “Trenched conditions”, where the units are laid in a trench excavated below existing
ground level or in a trench excavated in previously constructed sub grade and, if necessary,
sub base layers; or

(b) “Embankment conditions”, where the units are laid approximately on the existing
ground surface and the sub grade is then constructed on either side and over the culvert.

As a general rule, all prefabricated pipe culverts shall be constructed under trenched
conditions. The only exceptions shall be those permitted by the Engineer.

The excavation of the trench shall be made true to the line and levels of the approved drawings.

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4.7.4.2 Here an existing culvert requires an extension, the new section shall be placed at
the same grade and where it joins the existing structure, at the same level as the
existing structure.

4.7.4.3 Any sections of existing wing walls, approach slabs and headwalls which may
obstruct any new work shall be demolished and removed. Existing culvert ends
shall not be damaged, but should damage occur, the repair work shall be done
before the placement of any fresh concrete or new culverts. Loose material shall be
removed and joint faces thoroughly cleaned to the satisfaction of the Engineer. The
jointing shall be done in accordance with Clause 3213.

4.7.4.4 Concrete pipe culverts and drains shall be laid on Class A or Class B bedding as
shown on the Drawings and/or as directed by the Engineer. Class A bedding for
pipe culverts shall consist of a continuous concrete (1:2:4) cradle constructed in
conformity with the details shown on the plans and the requirements of Division
3200.

4.7.4.5 Large selected stones for type “B” masonry headwall of the culvert/ Retaining wall
shall be laid with the largest dimension in the horizontal plane. Stones shall be
individually placed to break joints and to provide a minimum of voids, and shall be
firmly bedded against adjoining stones. The stones shall be wetted and the voids
shall be filled with 1:3 cement: sand mortar. The headwall of the culvert shall be
constructed up to invert level first and after laying and jointing of the pipes, headwall
shall be completed as per line and level of approved drawings and as per Division
8900.

4.7.4.6 The pipes shall be laid hard up against each other so as to obtain tight joints. The
inside of the pipes shall be smooth with no displaced joints. All pipes shall be laid
true to line and level. Joints shall be either Portland cement mortar with cement:
sand (1:3) or as prescribed by the Engineer.

4.7.4.7 Inlet and outlet structures for prefabricated culverts as well as catch pits shall be
constructed in accordance with the details shown on the Drawings and as per
clause 3211.

4.7.4.8 Weep holes shall be constructed as per clause 8904 and drawing and shall be
cleaned of mortar and any other clogging material that may have entered during
construction. Care shall be taken to construct weep holes staggered in horizontal
and vertical direction.

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4.7.4.9 The walling shall be kept moist for a minimum period of four days after completion.

4.7.4.10 Backfilling alongside and over pipes shall be placed and compacted in layers not
exceeding 150 mm after compaction, to a density of at least the density required for
the material in adjoining layers of fill, sub grade and sub base. The density of
backfilling in excavations made in the natural ground shall be at least 95% of
modified AASHTO density. Backfilling shall be carried out simultaneously and
equally on both sides of a pipe to avoid any unequal lateral forces.

4.7.4.11 Grouted stone pitching 150mm shall be done as per drawing and as per clause
3403 with cement: sand 1:3 or as specified in the drawing or as directed by the
Engineer.

4.7.4.12 The side drain Type “A”, “B” & “C” shall be constructed as per approved drawing
and as per specification sub clause 3303(b) with cement: sand 1:3.

4.7.4.13 Dumping of excavated rock/boulders in erosion gullies shall be done as per sub
clause 3404(d) and as per direction by the Engineer.

4.7.4.14 Gabion structures shall be constructed as per drawing and as specified in division
9100 or as directed by the Engineer.

4.7.5 DESIGN, ERECTION AND REMOVAL OF FORMWORK:

4.7.5.1 All form work shall be in accordance with division 8200 of the specification and will
be got approved by the Engineer.

4.7.5.2 The design of scaffolding shall be done for construction of retaining wall of height
more than 2m and got approved by the Engineer as per Division 8200.
4.7.6 PRODUCTION, TRANSPORTATION, LAYING AND CURING OF
CONCRETE:

4.7.6.1 The concrete of appropriate mix shall be produced at site using tilting concrete
mixers with weigh batching arrangements.

4.7.5.1 The concrete shall be placed through chutes/manually by head load.

4.7.5.2 Curing shall be effectively done by covering the concrete surfaces with gunnies
and wetting at close intervals by sprinkling of water or by ponding.

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4.7.7 PERSONNEL EMPLOYED FOR EXECUTION AND SUPERVISION:

4.7.7.1 Field Engineers: One FE for a length of 10 Km shall be designated and sufficient
Field Assistants will support him.
4.7.7.2 Surveyor: One surveyor for layout of structures with 4 helpers shall be provided
4.7.7.3 Supervision: Structural Engineer and 2 Assistant Engineers will supervise the work
of structures.
4.7.8 TESTS AND SAMPLING PROCEDURES:
The sampling of all materials as per specifications shall be collected and tested in the
laboratory established at site for this project.
4.7.9 EQUIPMENT DETAILS:
4.7.9.1 Excavators: one excavator for making foundation trenches

4.7.9.2 Pump: Pump of sufficient capacity to drain out water

4.7.9.3 Mixing of Concrete: Portable concrete mixers with weigh batcher shall be used

4.7.9.4 Compaction of concrete: Needle vibrators/plate vibrators shall be used for effective
compaction of concrete.

4.7.10 SAFETY, ENVIRONMENT ETC.

4.7.10.1 All effective and requisite measures shall be implemented to ensure full safety to all
the concerned work force, machinery & general public.

4.7.10.2 Effective and sufficient care will be taken to minimize damage to the environment
and cleanliness will be given the utmost importance.

4.7.10.3 Diversion of water

4.7.10.4 The requisite and efficient methods will be adopted to suit the need of diverting
water without adverse effect on the environment.

4.7.10.5 Approval of the Engineer will be sought prior to the implementation of any method.

4.7.11 ACTIVITIES:
Pre requisites:
 Obtain & check latest construction drawing.
 The location of structures shall be marked and got checked by the Engineer’s
representative
 The benchmarks shall be established after connecting with the GPS benchmarks
in the region.
 The grid levels are recorded and got verified by Engineer’s representative.

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 The correct length of culverts is calculated and joints are planned with reference
to the structure on the existing carriageway.
 The working drawings of structures are prepared as per ground requirements
and approval of Engineer is sought.
 The approval for the appropriate concrete mix design is obtained.
 The approval is sought for quality/ source of RC Pipes and other construction
materials.
 The design of shuttering/scaffolding completed and drawing prepared and
approval of the Engineer is sought.
 The layout is set out and beacons are established and protected.
Main Activity:
 ITP & IRB are initiated.
 The bed at founding level is made good to the required compaction to support
the structure either by excavating or filling with approved material to required
level and lines and inspected by the Engineer.
 The existing structure is dealt with as scheduled. If dismantling is envisaged the
pre-measurements are recorded and submitted for checking by the Engineer’s
representative.
 The repair / extension of the existing structure shall be done as planned.
 Bed concrete is laid and cured as planned and checked by the Engineer.
 Masonry work for headwall completed up to invert level including catch pit in u/s
side if required and levels checked
 Shuttering is made and the cradle concrete is poured and vibrated.
 Prefabricated pipes laid and jointed and got checked by the Engineer.
 Masonry headwall construction completed and checked by the Engineer.
 The inlet & outlet protection works are constructed and checked by the Engineer.
 Side drains constructed and checked by the Engineer.
 The surroundings are cleared of all surplus stocks, waste materials etc., and
cleaned.
 The structure is finished as per specifications including necessary markings.
4.7.12 CONSTRUCTION TOLERANCES:
The tolerances of different structural components shall be within the limits as specified in
Division 8000 of Technical Specification.

4.7.13 TEST FREQUENCY:

All required tests shall be conducted at the specified frequencies or as directed by the
Engineer.

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4.8 IN-SITU RCC BOX CULVERT/BRIDGE

4.8.1 SCOPE
The Scope covers the work in connection with the construction of In-situ RCC Box Culvert and
bridges as per the line and levels shown in the approved drawings and specifications.

4.8.2 REFERENCE DOCUMENTS

Specifications

Division 3200: Culverts

Division 3400: Pitching, stonework and Erosion Protection

Division 8200: Formwork

Division 8300: Steel Reinforcement for structure

Division 8400: Concrete for Structures

Division 8400: Joints

Division 8700: Bearings for Structures

Division T8000: Construction Tolerances for Structures

Division 10000: Test

Drawings

Bench Mark List Summary

4.8.3 MATERIALS:

Aggregates

(i) Both course aggregates (stone) and fine aggregates (sand) shall comply with the
requirements of BS 882 and/or AASHTO M80 and M6 respectively.

(ii) Aggregates shall not contain deleterious amounts of organic materials such as
grass, timber or similar materials. The maximum amount of deleterious substances
is given in Table 4.8-1 below:

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Table 4.8-27: Maximum Amount of Deleterious Substances (Table 8402/1 of ERA Technical
specification)

Maximum Percentage by Mass

Item
Fine Aggregate Coarse Aggregate

Material Passing 0.075 mm sieve 2.0 1.0

Lightweight material 2.0 2.0

Organic matter Zero Zero

Clay lumps 1.0 0.5

Other deleterious substances 2.0 1.0

The sum of the percentage of all deleterious substances in aggregate as delivered to the mixer,
shall not exceed 3 percent for fine aggregate and 2 per cent for coarse aggregate.

(ii) Both coarse aggregates (stone) and fine aggregates (sand) shall comply with the re-
quirements as per table 4-31 and 4.8-2 as given below:

Table 4.8-28: Grading of Fine Aggregate (Table 8402/2 of ERA Technical specification)

Nominal Size of aggregate, mm

Sieve Size (mm) Remark
Min. Max

10 100 100

4.76 95 100

2.38 68 86

1.19 47 65

0.59 27 42

0.3 9 20

0.15 0 7

0.075 0 2.5 (4.0)*

Table 4.8-29: Nominal Size and Grading of Coarse Aggregate (Table 8402/3 of ERA Technical
Specification)
Sieve Size Nominal Size of aggregate, mm Remark

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20 25

31.5 - 90-100

25 100 -
19 80-100 0-20
12.5 - -
10 1O-40 0-2
4.75 0-4 -
0.075 0-0.5 0-0.5

Table 4.8-30: Required Properties of Aggregate (Extracted from AASHTO M-6 Class B and
AASHTO M-80 Class A)
Project Specification
Item No. Test Description Test Method Remark
Minimum Maximum
Requirement Requirement

1 Los Angeles abrasion, LAA - 40% AASHTO T 96  

2 Material Passing 0.075 mm

Coarse Aggregate - 1.0%  

AASHTO T 11
Fine Aggregate - 2.0%  

3 Clay Lumps

Coarse Aggregate - 1.0%  

AASHTO T 112
Fine Aggregate - 2.0%  

4 Light weight material

Coarse Aggregate - 1.0%  

AASHTO T 113
Fine Aggregate - 2.0%  

5 Organic Matter

Coarse Aggregate - 1.0%  

AASHTO T 21
Fine Aggregate - 2.0%  

6 Other deleterious substance

Coarse Aggregate - 1.0%  

Fine Aggregate - 2.0%  

7 Adherent Coating Value - 1% FLH T-512.  

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4.8.3.1 Water shall be clean and free from detrimental concentration of acids, alkalis, salts,
sugar and other organic or chemical substances and shall conform to the
requirements of BS 3148 and/or in accordance with the requirements of AASHTO
T-26.
4.8.3.2 The cement used shall be Portland cement conforming to the requirements of
AASHTO M- 85.
4.8.3.3 Reinforcement shall be deformed steel bars conforming to the requirements of
AASHTO M31. The nominal area of the bar as given in Table 1 AASHTO M31 shall
be used for computation.
4.8.3.4 The material for formwork shall conform to the Division 8200 and/or as mentioned
in drawings.
4.8.3.5 Filter Material behind structure shall conform to sub clause 8706(d) and grading
requirement as shown in table 3107-1 of the Technical Specification.
4.8.3.6 The material for the backfilling shall be selected material of at least sub base quality
or otherwise specified in the drawing. Where the excavated material is not of
suitable quality, selected material shall be imported for this purpose.
4.8.4 CONCRETE MIX DESIGN:
4.8.4.1 Classes of Concrete
All structural concrete for RC works, except for railing shall be Grade C 30 having 28 days
characteristic compressive strength of 24Mpa of 150mm cylindrical specimen. Concrete for
bridge railing shall be shall conform to the requirement stated in the drawings.

4.8.4.2 Material Testing

The materials shall be tested as per specification Division 10400 of the Project Technical
specifications and all test results shall be submitted to the Engineer for approval.

4.8.4.3 Cement content

The cement content shall be taken for the trial mix design to provide adequate workability with a
low water/cement ratio so that the concrete can be completely compacted with the means
specified. The minimum cement shall be 310 kg/cum for RCC work, and 250kg/cum for plain
cement concrete works, all proportions are by volume. The cement content for any class of
concrete shall not exceed 550 kg/m3 of concrete.

4.8.4.4 Trial mixes

At least 60 days prior to commencing concrete work the Contractor shall carry out laboratory
trials of designed mixes with the materials from all sources to be used in the works including all
admixtures. Trial mixes shall be made in the presence of the Engineer or his representative
and shall be subject to the approval of the Engineer. Trial mixes shall be repeated if necessary

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until the proportions that will produce a concrete which complies in all respects with this
Specification have been determined.

The proportions determined as a result of the laboratory trial mixes may be adjusted if
necessary during the construction of the trial length. Thereafter neither the materials nor the
mix proportions shall be varied in any way except with the written approval of the Engineer.

Any change in sources of materials or mix proportions that are proposed by the Contractor
during the course of the works shall be assessed by making new laboratory trial mixes except
that the Engineer may approve minor alterations to the mix. Concrete batching plant trials shall
be carried out to demonstrate the accurate production of the laboratory trial mixes.

4.8.5 DESIGN OF CONCRETE MIXES

Unless otherwise specified, concrete mixes for structures shall be designed in accordance with
an internationally approved method as approved by the Engineer. Prior to the design of the mix
the Contractor shall notify the Engineer of the nature and source of each of the constituent
materials that he proposes to use.

The water content shall be the minimum required to provide the workability necessary for the
placing and compaction of the concrete as determined by trial mixes. The 7 to 28-day strength
relationship shall be established during the mix design procedure by making 6 pairs of cubes
and testing of one from each pair to be tested at seven days and the other at 28 days.

The workability of the concrete shall be determined by the Contractor and shall be the optimum
required for the proper placing and full compaction of the concrete around the reinforcement
tendons and ducts and completely fills the formwork. Workability shall be assessed by means
of the slump test, compacting factor test, or VB consist meter test as directed by the Engineer.

The workability of the fresh concrete shall be determined by the slump test in accordance with
the requirements of AASHTO T119 or SC T42, ASTM Cl43 or TMH1 method D3 or BS 1881.

4.8.6 DESIGN, ERECTION AND REMOVAL OF FALSE WORK/FORMWORK:

- Formwork shall be designed to be sufficiently rigid to ensure that the specified dimensional
tolerances can be achieved under the combined action of self-weight, dead loads and imposed
loads as well as the additional loads resulting from the rate of concreting, the lift cast in one
operation and the method of placing and compaction. The detailed design calculation and
drawing of false work shall be submitted to the Engineer for approval as per specification.

- False work shall be erected in accordance with the approved drawings incorporating such
modifications as required by the Engineer as per specification clause 8204.

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The joints between contiguous formwork elements shall be tight fit and where necessary the
joints shall be caulked, taped or packed with a sealing gasket. Paper, cloth or similar material
shall not be used for this purpose.

False work and formwork shall not be removed for the appropriate minimum period of time as
given below in Table 4-34 of the Technical specifications.

Table 4.8-31: Minimum Formwork /Support Release Criteria (Table 8204/1 of ERA Technical
Specification 2013)

Structural Element Structural % age of Specified Minimum Number of

S. No.
Element 28-Day Strength Days Since Last Pour
(a) Columns and Wall faces (not yet 50 3
supporting loads)
(b) Mass piers and mass abutments 50 3
(not yet supporting loads) except
pier caps
(c) Box Girders 80 14
(d) Simple span girders, T-beam 80 14
girders, Slab bridges, cross beams,
caps, pier caps not continuously
supported, sturts, and top slabs
concrete box culverts

(e) Trestle slabs where supported on 70 10

wood stringers
(f) Slabs and overhangs where 70 10
supported on steel stringers or pre
stressed concrete girders
(g) Pier caps continuously supported 60 7
(h) Arches, continuous span 90 21
bridges, rigid frames

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4.8.7 EXCAVATION OF FOUNDATION:

4.8.7.1 The excavation of the foundation bed shall be made true to the line and levels of
the approved drawings. The compaction of bed and bed material at founding level
shall be checked and shall be compacted and tested as per the specifications. The
Engineer’s approval of all excavations for RC boxes shall be obtained prior to
commencing any bedding.

4.8.7.2 The area shall be kept clean and free from water during excavation and concreting
by making diversion channels, pumping and other means. No pumping will be done
during the placing of concrete unless it is carried out from a suitable sump pit
separated from the concrete work.

4.8.8 CUTTING, BENDING, PLACING AND FIXING OF REINFORCEMENT

4.8.8.1 Bar bending schedule drawing shall be prepared and submitted to the Engineer for
approval.

4.8.8.2 Cutting and bending of reinforcement shall be carried out as per approved bar
bending schedule.

4.8.8.3 Reinforcement shall be positioned as shown on the Drawings and accurately

secured in positions within the tolerance given in Sub-clause 8303(d) of the
Technical specification by tying with 1.6 or 1.25 mm diameter annealed wire or by
the use of suitable clips. Spacer bars shall be provided with the same material of
reinforcement

4.8.8.4 The minimum cover shall be as shown on the Drawings. Where no cover is
indicated, the minimum cover shall not be less than the appropriate values shown in
Table 8303/1 of the Technical specification. Cover and spacer blocks required to
support the reinforcement shall be as small as possible, consistent with their use
and be of approved design and material.

4.8.9 PRODUCTION, LAYING AND CURING OF CONCRETE:

4.8.9.1 The concrete of appropriate mix shall be produced at site using concrete mixers
with weigh batching of ingredients. The mixing of concrete shall be carried out as
specified in clause 8405(d).

4.8.9.2 The concrete is laid in place through chutes/head loads from the concrete mixers
after approval of shuttering and reinforcement by the Engineer. Concrete shall not
be allowed to fall freely through a height of more than 1.5m.

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4.8.9.3 Concrete shall be compacted by means of vibrators. Internal vibrators shall be

capable of producing not less than 10,000 cycles per minute and external vibrators
not less than 3,000 cycles per minute. Sufficient standby vibrators shall be held
available in case of breakdown.

4.8.9.4 Construction joints shall be provided as per clause 8407 and as approved by the
Engineer.

4.8.9.5 Curing is effectively done by covering the concrete surfaces by gunnies and
wetting the gunnies at close intervals or by ponding. The curing period shall
be continuous for at least 10 days for concrete made from Portland cement.

4.8.10 FINISHING OF CONCRETE

All concrete products shall be finished as shown in the drawing and as per clause 8409 of
specification to the satisfaction of the Engineer.

4.8.11 PROCESS CONTROL

The process control shall mainly comprise of the following:

(i) Cement: Bulk or bagged cement used for concrete, mortar or grout shall be sampled by
taking one grab sample representing not more than 100 tons of cement manufactured in
an uninterrupted process and stored in one lot. The sample shall be tested for all the
requirements given in AASHTO M 85 by the methods given in that Standard. Cement
shall have an alkali content, or Na20 equivalent, of less than 0.6 per cent

(ii) Testing of aggregates: Course aggregates shall be tested for grading once for every
150 m3 delivered on site and fine aggregate once for every 50 m 3 delivered, or more frequently
if ordered by the Engineer.

(iii) Testing of 28-day crushing strength of concrete shall be controlled by not less than
the following frequencies:

Table 4.8-32: No of Tests per Lot

Volume of lot No. of tests per lot

1 - 5 m3 1
6 - 15 m3 2
3
16- 30 m 3
3
31-35 m 4
Over 51 m3 4 plus one additional sample for each additional 50 m 3 or
part thereof

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A test shall be the average test value for three cylinders prepared from the same batch of
concrete, the samples being consolidated in the moulds by Roding as per BS 1881 or AASHTO
T 106.

(iv) Accelerated cylinder crushing strength tests

In the case of major bridges/RC box bridges, regular accelerated compressive strength tests
shall be carried out in order to predict the 28-day compressive strength of concrete. The
methods of testing and predicting 28-day strengths shall be as determined in consultation with
the Engineer. Whenever accelerated tests indicate that the 28-day strengths will not be
obtained, such changes shall be effected immediately in materials and mix proportions as may
be necessary to ensure future compliance, as given in AASHTO T 22.

(v) Control Charts

A system of control charts shall be instituted; depicting test results of all concrete 28-day
strength and where applicable accelerates crushing strengths.

(vi) Provision of Records

Written records in the form of concrete pour card/LTR shall be maintained which will provide the
following:

(1) Date on which each section concreted, class of concrete, time was taken to place, the
position of the section of the works.

(2) Daily maximum and minimum temperatures.

(3) Nature of samples and dates on which taken, including identification marks.

(4) Results of tests on samples taken and description of concrete section represented by
samples.

These records shall be maintained in a form agreed to by the Engineer and shall at all times be
up to date and available to the Engineer for inspection.

Construction of Expansion Joints and Filled joints:

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4.8.11.1 Material for Expansion joints including sealing materials shall conform to clause
8704 and as approved by the Engineer.

4.8.11.2 Prior to manufacture of expansion joints, detail drawings shall be submitted to the
Engineer for approval.

4.8.11.3 Preparation of joints shall be made after removal of the temporary filler material or
breaking out of the excess concrete, the inside faces of the joint shall be wire
brushed or grit blasted to remove all laitance and contaminants; the joint shall
thereafter be cleaned out and blown out with compressed air to remove all traces of
dust.

4.8.11.4 All joints to be installed as per approved drawings and shall be accurately
dimensioned to ensure compliance with Clause 8407

4.8.11.5 Filler joints shall be accurately formed to the dimension shown and filler material
specified on the drawings. The filler shall be secured in position not to displace
during concreting.

4.8.12 PROTECTION AND ALLIED WORK:

4.8.12.1 The protection work like apron and pitching shall be constructed in accordance with
the details shown in the approved Drawings.

4.8.12.2 Weep holes shall be provided as per drawing and shall be cleaned of mortar and
any other clogging material that may have entered during construction.

4.8.12.3 Filter media shall be constructed simultaneously with backfilling as per grading
given in Table 3107-1 of ERA Tech. Spec. 2013.

4.8.12.4 Backfilling behind the abutments, wing walls and return walls shall be placed and
compacted in layers not exceeding 150 mm thick after compaction, to a density of
at least the density required for the material in adjoining layers of fill, sub grade and
sub base. The density of backfilling in excavations made in the natural ground shall
be at least 95% of modified AASHTO density. Backfilling shall be carried out only
after the structures attain full strength and after obtaining permission from the
Engineer.

4.8.13 PERSONNEL EMPLOYED FOR EXECUTION AND SUPERVISION:

4.8.13.1 Field Engineers: One FE for each RCC box Culvert/bridge shall be designated
along with sufficient Field Assistants to assist him.

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4.8.13.2 Surveyor: One surveyor exclusively for layout of bridges with 4 helpers shall be
provided.

4.8.13.3 Supervision: Senior Structural Engineer and 2 Assistant Engineers will supervise
the work on structures.

4.8.14 TESTS AND SAMPLING PROCEDURES:

The sampling of all materials as per specifications division 10405 shall be collected and tested
in the laboratory established at site for this project.

4.8.15 EQUIPMENT DETAILS:

4.8.15.1 Excavators: one excavator for making foundation trenches

4.8.15.2 Pump: Pump with sufficient capacity to drain out water

4.8.15.3 Concrete Mixers: Concrete mixers with weigh batcher having water measuring
system shall be used

4.8.15.4 Vibrator: Needle vibrators/Plate Vibrators shall be used for effective compaction of
concrete.

4.8.16 SAFETY, ENVIRONMENT ETC.

4.8.16.1 All effective and requisite measures shall be implemented to ensure full safety to all
the concerned work force, machinery & general public.

4.8.16.2 Effective and sufficient care will be taken to minimize damage to the environment
and cleanliness in all works will be given the utmost importance.

4.8.17 DIVERSION OF WATER:

4.8.17.1 The requisite and efficient methods will be adopted to suit the particular need of
diverting the water/channel.

4.8.17.2 The approval will be sought prior to the implementation of any method.

4.8.18 ACTIVITIES:
Pre requisites:
 Obtain & check latest construction drawing.
 The location of structures shall be marked and got checked by the Engineer’s
representative
 The benchmarks shall be established after connection with the GTS benchmarks.
 The grid levels are recorded and got verified by Engineer’s representative.
 The hydraulic data are verified and HFL marked on the ground.

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 The working drawings of structures are prepared as per ground requirements and
approval of Engineer is sought.
 The bar bending schedule is prepared as per the approved drawing and approval of the
Engineer is sought
 The approval for the appropriate concrete mix design is obtained.
 The design of shuttering/scaffolding completed and drawing prepared and approval of
the Engineer is sought
 The layout is set out and beacons are established and protected.

Main Activity:
 ITP & IRB are initiated.

 The bed at founding level is made good to the required compaction to support the
structure either by excavating or filling with approved material to required level and lines
and checked by the Engineer.

 Shuttering is ready for checking and Bed concrete is laid

 Shuttering along with reinforcement placed and the concrete for bottom slab is poured
and vibrated after approval.

 The shuttering is erected in lifts for side wall/abutment of Box/bridge and reinforcement
is tied in position as per drawing and checked.

 Concrete side wall/abutment of Box/bridge are poured in lifts of suitable height and
vibrated.

 The shuttering is made to support the top slab of box/deck slab of bridge and
reinforcement is tied in position as per drawing and checked.

 The slab concrete is poured, vibrated and cured. The formwork is removed after due
time as per norms and blemishes, if any, are made good.

 The kerb and hand railing are erected as per drawing and specification

 The expansion and filler joints are placed.

 The protection and other allied work is completed

 The surroundings are cleared of all surplus stocks, waste materials etc., and cleaned.

 The structure is finished as per specifications including necessary markings, etc.

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Table 4.8-33: Standards for Testing Concrete

Test Standard
Sampling AASHTO T141
AASHTO T22,
Compressive strength
T23 and T126
Slump AASHTO T119
Air content AASHTO T152
Unit weight AASHTO T152

The minimum frequency shall be as given in Table 4.8-8 for the various tests.

Table 4.8-34: Standards for Testing Aggregate/ Test Frequency for Aggregate
Sampling/Testing
Test Designation No.
Frequency (per m3)

Sampling ASTM Manual of One per source

Concrete testing

Clay and friable particles AASHTO T112 One per source

Material finer than 0.075 mm AASHTO T11 One per source

Light Particles AASHTO T113 One per source

Organic impurities AASHTO C40 One per source

Soundness AASHTO T104 One per source

Sieve analysis AASHTO T27 As per Table 8402/1

Los Angeles abrasion AASHTO T96 One per source

Unit weight AASHTO C29 One per source

Specific gravity and absorption AASHTO T84, T85 One per source

Moisture content AASHTO T142 As directed

Grading AASHTO T27 100 m3 and at least once a

week

10% fines BS 812- Part 111 One per source

Sand equivalent AASHTO T176 One per source

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4.8.19 TEST FREQUENCY FOR CONCRETE

(i) Compressive strength: The procedure for sampling, manufacture of test cylinders,
storing, curing and testing shall be in accordance with BS 1881.

Test cylinders will be prepared by Roding, three specimens shall be prepared per batch and the
average of the three cylinders’ strengths shall be taken as one test result.

In the case of major structural concrete sections, a lot shall similarly be represented by not less
than 9 cylinders but preferably by 12 cylinders. Lot sizes shall not exceed 100 m3.

Concrete strengths measured using the cylinder test, i.e. crushing strengths of standard
cylinders 150 mm in diameter and 350 mm long shall be deemed to be related to cylinder
strengths in accordance with the following table.

Table 4.8-35: Classes of Concrete and their corresponding Cube strength

Concrete class Cube strength (MPa)

C-15 15

C-20 20

C-25 25

C-30 30

C-35 35

C-40 40

Intermediate Value shall be obtained by linear interpolation.

(ii) Consistency (slump test): The test method described in BS 1881: Part 2 shall be
followed and shall be conducted minimum three times (i.e. at start, intermediate and before
finishing) for every concrete pouring.

4.8.20 CONSTRUCTION TOLERANCES:

Tolerances for reinforced concrete structure shall be in accordance with the requirements as
specified below, except where such tolerances are reduced by the Engineer.

Table 4.8-36: Tolerance: General

Length Tolerance
SL. NR Description
(linear meter) (mm)

1 Variation in the plumb

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Length Tolerance
SL. NR Description
(linear meter) (mm)

in the lines and surfaces of

3 5
columns, piers, walls, railing posts

DO 6 8

DO 12 or more 16

2 Variations from the level or from the grades indicated on the Drawings

Concrete railings - 6

Slab and beam soffits 3 5

in any bay or 6
8
max

12 or more 16

Other - 12

Variation from indicated position in

3 - 12
plan

Variation in cross-sectional
dimensions of columns, beams in
4 Minus 5 to Plus 12
the thickness of slabs (other than in
walls)

Footings; the following apply to

5 concrete only, not to reinforcing Plus 50. minus 12
bars variations in dimensions in plan

Misplacement or eccentricity 2 percent of the footing width in the

direction of misplacement but not more
than 50

Table 4.8-37፡ Tolerance: Reinforcement

S. No. Description Tolerance (mm)

(a) Tolerances for reinforcing steel

(i) (i) Length of splice -25 mm

(ii) (ii) Variation of protective cover +/-5 mm

(iii) (iii) Variation in indicated position or reinforcement

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Starter bars One bar diameter

Slabs and walls 0.25 times the indicated spacing

Beams and columns +/-5

(iv) Dimensions of bent bars

Stirrups and ties +/-5

Other bars +/-10

Provided the number of bars required by the specified spacing is not varied and provided the
specified minimum cover to reinforcement is maintained.

4.9 FABRICATION OF RC PIPE

4.9.1 SCOPE
The Scope covers the work of manufacturing and supply of RC pipe for culverts as per
drawings and specifications.

4.9.2 REFERENCE DOCUMENTS

Specifications

Division 3200: Prefabricated Culverts

Division 8200: Formwork

Division 8400: Concrete for Structures

Division 8412: Pre-cast Concrete Construction – Pipes & Beams

Division 10400: Materials

Division 10100: Test

Drawings

4.9.3 MATERIALS:
The general requirements of material as specified in the Method Statement In-situ RCC
Box/Bridge shall be followed. The maximum size of aggregate for all precast concrete pipes
shall be 20 mm and minimum 28-day cylindrical compressive strength shall be 24 Mpa as
specified in the drawings.

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4.9.4 CONCRETE MIX DESIGN:

The Concrete Mix design as specified in the Method Statement In-situ RCC Box/Bridge shall be
followed.

4.9.5 DESIGN, ERECTION AND REMOVAL OF FALSE-WORK/FORMWORK:

The methodology for form work given in the Method Statement In-situ RCC Box/Bridge shall be
followed.

4.9.6 CUTTING, BENDING, PLACING AND FIXING OF REINFORCEMENT:

The methodology given for Cutting, bending, Placing and Fixing of Reinforcement in the
Method Statement In-situ RCC Box/Bridge shall be followed. The minimum clear cover to
reinforcement shall be 30mm or as shown in the drawings.

4.9.7 PRODUCTION, LAYING AND CURING OF CONCRETE:

The methodology given for Production and placing of concrete in the Method Statement In-situ
RCC Box/Bridge shall be followed. Where the use of immersion type vibrators is not
practicable, vibrating table shall be used.
The concrete surface shall be kept continuously wet by spraying, or covering with material that
is kept continuously and thoroughly wet.
After full curing of 14 days, pipes shall be marked with date of manufacturing and code number
if necessary. Transportation will be done after 28 days.

4.9.8 PERSONNEL EMPLOYED FOR EXECUTION AND SUPERVISION:

4.9.8.1 Quality Control Engineer: One Quality Control Engineer at casting yard shall be
designated along with one Lab Technician to assist him.
4.9.8.2 Supervision: The Quality Control Manager will supervise the work on RCC Pipe
production, handling and transportation.
4.9.9 TESTS AND SAMPLING PROCEDURES:
The sampling of all materials as per specifications division 10000 shall be collected and tested
in the laboratory established at site for this project.

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4.9.10 EQUIPMENT DETAILS:

4.9.10.1 Crane: one mobile crane shall be available for handling/loading of pipes
4.9.10.2 Pump and Water Tank: Water tank fitted with pump of adequate capacity.
4.9.10.3 Concrete Mixers: Concrete mixers with weigh batcher having water measuring
system shall be used.
4.9.10.4 Vibrator: Needle vibrators/Plate Vibrators or Rotating Vibratory table shall be used
for effective compaction of concrete.
4.9.11 ACTIVITIES:
Pre requisites:
4.9.11.1 Obtain & check latest construction drawing.
4.9.11.2 The bar bending schedule is prepared as per the approved drawing and approval of
the Engineer is sought
4.9.11.3 Approval for the concrete mix design is obtained.
4.9.11.4 The design of shuttering completed and drawings prepared and approval of the
Engineer is sought

4.9.12 MAIN ACTIVITY:

4.9.12.1 ITP & IRB are initiated.
4.9.12.2 Shuttering and reinforcement is placed as per approved drawings and checked
4.9.12.3 Concrete is poured and vibrated.
4.9.12.4 The slump tested and cubes obtained for strength test
4.9.12.5 The pipes kept under water for 7-days curing duly marked numbers and dates
4.9.12.6 The pipe is cured for another 7 days by sprinkling water.
4.9.12.7 The pipe is marked with date and numbered.
4.9.13 TESTING AND QUALITY CONTROL:
All the test procedure and frequency as mentioned in the Method Statement In-situ RCC
Box/Bridge shall be followed.

4.9.14 CONSTRUCTION TOLERANCES:

Tolerances for reinforced concrete pipes shall be in accordance with the requirements as
specified in the Method statement In-situ RCC Box/Bridge.

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4.10 MATERIAL HANDLING AND STORAGE MANAGEMENT

PURPOSE: To define methods or system for handling and storage of products to prevent
damage, deterioration or loss till final inspection and handing over of the
Completed Project.
REFERENCE: 1) ERA STS 2013 clause 8302 (c)

2) ERA STS 2013 STS Clause 8403 (a) & (c)

3) ERA STS 2013 STS Clause 8405 (a)

4) Applicable Method Statement

4.10.1 HANDLING PROCEDURE

All operator of handling equipment shall be experienced in the proper equipment’s/tools. Field
Engineers/ Foreman shall ensure that worker involved in handling and transportations of
materials observe the applicable method statement.

The following table shows the handling precautions (Do’s & don’t)

Table 4.10-38: MATERIALS HANDLING PRECAUTIONS

Sl.No Material /Product Handling equipment Precautions

During hoisting, ensure balancing and securing of the

1 Reinforcement Steel Crane/ man power
load

2 Cement Bag Fork lift/ Man power Do not wet or puncture the bags.

Loading through ramp

3 Concrete pipes Unloading through ramp or as per method statement
manually

4 Equipment Crane/lift Secured / bundle tightly

5 Others Manufacturer’s instructions Follow manufacture instruction to avoid damage

4.10.2 STORAGE PROCEDURE

Material shall be stored in accordance to the storage locations identified.
Material shall be issued with “First In, First Out” system.
Project Manager or his representative like store officer, Material Engineer shall conduct a
monthly assessment of the stock condition. The following table shows the storage precaution.

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Table 4.10-39: MATERIALS STORAGE PRECAUTIONS

Sl. Storage
Material Product Precaution
No Location Method

1. Separate different dias.

Store on timber Runners
1 Reinforcement Steel Open 2. Cover with polythene sheet in rainy
or concrete beam
season

3. don’t block access to vehicle

1. Don’t allow contact with moisture or

Placed on pallets lifted
2 Bag Cement Sheltered store side walls
300mm above ground
2. Don’t exceed 12 bags stacking
Curing yard for 7 Proper Ramp is made for loading &
3 Concrete pipe Open Stack yard
days unloading

Manufacture Manufacturer’s Follow manufacture instruction to prevent

4 Others
Instruction Instructions damage

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5. REPORTING, DOCUMENTATION AND COMMUNICATION

5.1 REPORTING
5.1.1 GENERAL REPORTING GUIDELINES
In the course of the Services, the Resident Engineer shall ensure the submission of at least the
reports required by the TOR with further refinements/details/additions proposed by the
Employer Representative and agreed by the Employer. The number of copies of the reports
shall be as required by the TOR or any agreed modifications. Additional supplementary reports,
which are not covered under this proposal, may also be submitted to address specific and
outstanding issues in the course of the Services based on the Employer Representative’s
recommendation and/or the Employer’s request.

All the supervisory staff shall be well aware that poorly presented reports may possibly spoil the
whole job and are problematic for the review by a third party. After all, what remains as
permanent records of the project are the reports regardless of the thoroughness of the
investigation or analyses? Hence, the RE/ARE shall give adequate emphasis towards ensuring
the consistent and standard reporting by themselves and the remaining staff.

Hence, the QA Panel has hereby formulated standard reporting guidelines and standard
document formatting along with this PQAM as presented in the following sections.

5.1.2 CONTENTS OF PROJECT REPORTS

All project documents shall at least address the contents required by the consultancy contract
(the TOR as well as the Employer Representative’s proposal). The necessary checklists and
optional items to be included on the report are included in the Employer Representative’s
proposal and hence are not repeated herein.

As a rule of report preparation, all site staff shall be well informed regarding the following
standard report writing guidelines

Before preparing any report, the outline shall be defined in the form of table of
contents. This will ensure complete coverage of all desired elements as well as
avoids redundant topics or ideas.

To make the reports coherent with their headings, the sub-headings under any
heading shall be clearly listed just before the start of the first sub-heading.

All reports shall have Table of Contents, List of Figures and List of Tables similar to
this PQAM. The “formal” style shall be used from the “Insert=>Reference=>Index
and Tables=>format dropdown list box”.

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Reports shall be as complete by themselves as possible. Rather than simply

referencing other documents, it is advisable to attach a copy extracted from the
referenced document stating the source, revision number, section, page and other
additional items for accurate and comprehensive cross referencing.
Additionally, all final documentation shall be independent of other interim reports and
will not be referred to other non-standard documents so that the final reports are
complete by themselves.

All reports shall be prepared as much in an objective manner as possible

Clearly define the contents of each report with detailed checklist of the necessary
and optional items
Ensure standard international practices such as avoiding of first person in formal
reports
All major reports shall be preceded with an executive summary to allow a simple and
fast referencing of the objective, coverage and findings of the report
The final printed copy of reports shall be stored both in ms-word (Ms-excel or similar
applications) and in acrobat format just after printing.
All final reports shall be kept in a minimum of three suitable removable compact
disks to ensure dependable record keeping in read-only formats. Copy distribution
shall be one for the Client, one for project coordinator head office, and the third for
the RE.
The RE shall ensure properly filing of supplementary documents like calculations,
drawings and communications. Also proper cross referencing between different
documents shall be in place

The RE shall ensure that all reports are checked by a sufficient number of relevant
personnel

The RE shall ensure that the Employer will be the sole owner of all reports and
documents pertaining to the project

5.1.3 DOCUMENT STYLE AND FORMATTING

For the sake of consistency, the “Standard Template” is extensively formatted for the project
and already issued to RE as a “normal” template in the global Microsoft Word template folder.
Other staffs such as ARE, ME, GE, HE and SE are also issued with the normal template.

The template includes:

Standard “page setup” of:

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o A4 size, top aligned, section starts with a new page, All margins to be 1”
except right margin that is 0.8”, Header=0.45”, Footer =0.45”

The normal style1 of anybody text defined as the default paragraph style in the tools
menu => option dialog box => edit tab => default paragraph style:

o Style name : “Normal”

o Paragraph : Line spacing = multiple 1.2li, Spacing before=6pts, spacing

after=6 pts, Alignment=justified, left indent=0”, right
indent=0”,

o Font : Arial 11

Headings:
o Style from heading 1 to 6: 1; 1.1; 1.1.1; 1.1.1.1; A/B and i/ii respectively

o Paragraph and font formatting: As per the “Normal Template” in the template
folder.

Header and Footer shall be in the format of this document. These annotations are
directly connected to the document property inserted in the properties dialog box of
the file menu. Direct typing in the header/footer view is not a standard practice and
hence the RE and the QAE shall ensure such a practice. Please note that the center
and right header/footer are in a frame so that they will automatically respond for
changes in paper size or landscape orientation.

Margins not to be manually adjusted: The minimum margins left on the right and
left shall not be reduced by adjusting the ruler. If some items like wide tables are
difficult to be contained in an A4 size portrait document, the paper orientation and/or
the paper size would rather be adjusted.

Number outlining shall be as per the stale named “(outline). All styles bound by
parenthesis [i.e., ()], are user defined. Such a habit is encouraged among supervisory
staff to make the user-defined ones sorted at the top as well as to easily distinguish
user defined styles against built-in ones.

Minimum test sizes:

o Microsoft Word: As Microsoft Word application is a WYSIWYG (What You
See is What You Get) type application, shrinkage of fonts during printing is
not a problem. The RE shall only enforce the electronic template prepared
for the project.
1
A simple key board shortcut is defined for normal fonts as it is to be used frequently by pressing the adjacent (ctrl +
windows key).

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o Shrinking Microsoft Excel Documents: A maximum shrinkage of 20% is

allowed (the minimum percentage of the printed item shall be 80% of the
normal size).
o AutoCAD (Micro Station CAD) Documents: A desirable minimum text size
of 0.25” and an absolute minimum size of 0.2” shall always be ensured in
AutoCAD (Micro station CAD) drawings or drawings of any other size.
Fonts: As a rule, all fonts shall generally be “Arial” type and mixing of a variety of font
types shall be avoided. Font size of 11 is to be generally used except headings,
header/footers, footnotes and the like.

Tables: A standard table style is suitably formatted which is named “(Table-Normal)

and any table pasted from other applications shall be corrected by employing the
“table auto format” command in the table menu. The line spacing of tables shall be 3
pts above and 0 pts below. In some cases where space is not enough, a font size of
“arial”, size 10 or “arial narrow”, size 11 may be employed yet as a deviation from the
guideline. Row sizes shall never be manually adjusted.

Pictures shall generally be placed as “in line with text” layout.

Captions: All captions for tables, figures, charts and pictures are defined with a style
named “(caption)”. Naming shall include chapter number.
Cross Referencing shall always be automatically done, errors shall be checked just
before printing by searching for “Error!” Manual cross referencing within the same
document shall therefore be generally avoided.

All other important items are well defined in the normal document template in the form of
electronic copy and the Material Engineer (who is also the QA representative for the Project) is
well aware of detailed standard documents desired by the firm.

5.1.4 USER-DEFINED DOCUMENT STYLES

The following document styles are specifically designed to be employed for the project and all
staffs are required to employ such consistent styles.

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Key board
Style to be used for Style Name To be used for
Shortcut

Table
Layout of Tables All tables
{MBRP}

Paragraphs and Fonts of

(Tables) Ctrl + Alt + t All tables
Tables

Default Paragraph style

Normal Paragraph Style Normal Ctrl + win under
Tools=>Options=>Edit

Single Space (Normal 0/0) Ctrl + Alt + n

Outline (Outline) For outlined numbers

(Bullet-
Normal, Bulleted List Ctrl + Alt + b
Normal)

5.2 ELECTRONIC DOCUMENT TEMPLATES

The soft copies of following electronic templates are prepared by the QA Panel and issued to
the project personnel as major supplementary items to this PQAM:

Table 5.2-40: Electronic Document Templates

Name of
Document Type Application Remarks
Template

This PQAM is
Ms Word prepared based on
Normal Reports Normal {MBRP}
Template this “Normal {MBRP}
template.

Ms Word
Progress Reports Progress{MBRP}
Document

Ms Word
Letters Letters {MBRP}
Template

Ms Word
Faxes Faxes {MBRP}
Template

Employer Representative’s Ms Project

Customized File Includes tracking
Work Program Document

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Name of
Document Type Application Remarks
Template

Ms Project
Contractor’s Work Program Customized File Includes tracking
Template

Construction Progress with S-

Customized File Ms Excel SS Includes tracking
Curve

Inventory of Employer’s Ms Access

Inventory {MBRP} Includes monitoring
Facilities Template

Evaluation of Employer Evaluation Ms InfoPath

Representative’s Staff {MBRP} Template

Correspondences Registry Correspondence Ms Access Also available in Ms

Database Register {MBRP} Database Excel WS

Also available in Ms
Memo Registry Database Memo Registry Ms Access Dbase
Excel WS

Document Ms Excel Also available in Ms

Documents Registry Database
Register {MBRP} Worksheet Access

Ms Excel
Blending of Materials Blending {MBRP}
Template

Nuclear density computation of Density {Two Ms Excel

two layers Layers} Template

Nuclear density computation of Density {Three Ms Excel

three layers Layers} Template

Contact Management Contacts {MBRP} Ms Outlook

Also available in the

Cement Concrete Mix Design, Ms Excel
CC Mix Design form of MS Excel
ACI Procedures Template
Worksheet

Etc.

All the computers being used are loaded with the above mentioned electronic templates. To
ensure security of templates, however, the files are also issued to the RE in one read only

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compact disk. All Microsoft Template Files are read only by default and can be found at the
“New Documents” shortcut.

Upon the delivery of each computer, the QAE shall ensure that all the computers are loaded
with such standard templates and other suitable forms.

5.3 RECORD KEEPING

Proper record keeping is perhaps the most important item of projects of this nature not only for
proper control of current jobs but also for settling future disputes in respect of quality, time and
cost. Hence, suitable procedures of record keeping are defined along with this manual and thus
the RE, the ARE and the QAE shall ensure to adopt such established procedures.

In ensuring proper record keeping the following issues are considered:

Relevance of records
Manageability of records

Proper record keeping encompasses the following major items which are defined for the project
in the subsequent sections:

Dividing of project records into major components

Breaking down of such major components into suitable sub-records (As appropriate,
each sub-record may in turn be broken down)
Suitable numbering of the records/files

Preparation of summary pages (record registers) for each of the records

Define proper record keeping system for both hard outputs and electronic copies of
all draft and final documentation

5.3.1 BREAKDOWN OF RECORDS

The records are broken down into:

1. Summary of Registers
2. Administration
3. Standard Forms (unfilled)
4. Preliminaries
5. Earthworks
6. Unbound Pavements
7. Bituminous Works
8. Concrete, Minor Drainage and Slope Protection Works
9. Bridges

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10. Miscellaneous Works

11. Utilities
12. Diversions
13. Safety
14. Reports and Records
15. Measurements
16. Topographic Surveying
17. Date Order of Files (All originals)

5.3.2 SUMMARY LOGS OF RECORDS

Preparation of summarized lists is crucial for:

Allowing easy review of what is going by any relevant individual;

To allow easy follow-up of correspondences and memos by the RE and other staff
To quickly find any record;

The QAE, the RE and the ARE shall thus ensure that summary of records are properly held in
the following three forms:

1. Summary of each folder, hand field: on the top of each folder, an empty summary
form shall be attached so as the secretary will fill it in a chronological order.

2. Summary Book of Correspondences and Other Records: Other records such as all
correspondences shall be filled on these books when such correspondences reach the
project secretary. Summary book of drawing register and memo register shall also kept
in the same way.

3. Database of All Registers: The soft copies of the summaries of all records on the
preset templates (in Ms Access or Ms Excel Format). Although Ms Access is a standard
application for all such records, Ms Excel Equivalent templates are prepared as some
project staff may not properly manage Ms Access database files.

5.3.3 COMMUNICATION WITHIN THE EMPLOYER REPRESENTATIVE

Project staff shall communicate with special memos which are suitably referenced. The
referencing shall be in such a way that each staff ensures sequential memo numbering starting
1 like Memo # RE/07 to mean the seventh memo written by the RE. The RE shall also ensure
proper registry of all memos on the Memo Registry Template.

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All intermittent staff who has traveled to site shall write a memo to the RE upon the completion
of each trip. Such memos shall include the dates, all jobs performed and any findings during the
period.

5.3.4 FILE NUMBERING SYSTEM

The basis of a good filing system is that someone from outside should be able to locate a
specific item quickly and easily. Simply filing every piece of information in date order will
quickly become unwieldy in all but small projects of short duration.

Hence, a standardized file numbering system is provided as follows.

Overall File Keeping and Numbering Procedure

All project files shall be kept in a minimum two folders that include:

 Files by Category (Folder No 1 through folder No 15) as Listed under Section 5.3.4.1.

 Files in Chronological/Date Order (Folder No 16) as Listed under Section 5.3.4.1.

The originals shall be put in the “files by date order” folders while the copies shall be placed in
the “files by category” folders.

5.3.4.1 Numbering of Files

The following numbering shall be used for easier identification.

1 Summary of Registers
1.1 Correspondence Registers
1.2 Memo Registers
1.3 Drawing Registers
2 Administration
2.1 Unclassified – Insurance Policy, Contract Documents, etc.
2.2 Project Staff Records
2.3 Job Applications
2.4 Information From Other Contracts
2.5 Standing Instructions
2.6 Stationery
2.7 Drawing Register
2.8 Working Hours/Duty Roster
2.9 Time Sheets
2.10 Filing And Distribution
2.11 Driving Licenses

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2.12 Leave
2.13 Leave Application Forms/Other Forms
2.14 Absence From Site
2.15 Sickness Reports (on Site Staff)
2.16 Accidents Reports (on Site Staff)
2.17 Salaries (RE’s Confidential File)
2.18 Petty Cash (RE’s Confidential File)
3 Standard Forms (Unfilled Ones)
3.1 Leave Application Forms/Other Forms
3.2 Request For Inspection
3.3 Density, Sand Cone Method
3.4 Density, Nuclear Density Method
3.5 Other Forms (Laboratory Test Forms, Inspection, Daily Diary, Weather Record
Forms, Equipment and Labour, Accident/Incident, telephone receiving, minutes of
meeting, benchmark cards, traverse adjustment, differential leveling, road strip
summary charts, structures summary cards, etc
4 Preliminaries
4.1 Contractor’s Facilities/Camp Approvals
4.2 Design – Highways
4.3 Design – Structures
4.4 Traffic Control
4.5 Photographs
4.6 Clearance Of Site/Contract Limits
4.7 Additions to Specs.
4.8 Bill Of Quantities – Omissions/Additions
4.9 Materials Approvals
4.10 Planning Permission/Notice Of Intent
4.11 Materials General
4.12 Customs Duty Exemption
4.13 Insurance
4.14 Provision Of Documents
4.15 Subcontractor Records
5 Earthworks
5.1 Excavation – Unclassified
5.1.1 Excavation – Borrow
5.1.2 Excavation – Structure

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5.1.3 Excavation – Existing Pavement

5.1.4 Excavation – Concrete
5.2 Clearing And Grubbing
5.3 Removal And Replant Trees
5.4 Embankment Fill
5.5 Rock Sub grade
5.6 Granular Protection Material
5.7 Sweet Sand
5.8 Backfill To Structures
5.9 Drainage To Structures
5.10 Central Median
6 Pavement
6.1 Granular Sub-Base
6.2 Crushed Aggregate Road Base
6.3 Bitumen Works
6.3.1 Prime coat
6.3.2 Tack Coat
6.3.3 Asphalt Binder Course
6.3.4 Asphalt wearing course
7 Concrete, Minor Drainage and Slope Protection Works
7.1 Concrete
7.1.1 Method Statements
7.1.2 Mix Design
7.1.3 Formwork
7.1.4 False work
7.1.5 Reinforcements
7.1.6 Curing
7.1.7 Joints
7.1.8 Finishing
7.1.9 Compressive Strength
7.1.10 Concrete Supply Report
7.2 Drainage
7.2.1 Surface Water
7.2.2 Closed conduit Pipe of side drain
7.2.3 Manholes
7.2.4 Concrete Culverts

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7.3 Slope Protection

7.3.1 Retaining Walls
7.3.2 Slop cut of Back slop
7.4 Miscellaneous Structures
7.4.1 Median And Side Barriers
7.4.2 Precast Elements (Kerbs, Tiles, Etc)
8 Bridges
8.1 General
8.2 Bearings
8.3 Post Tensioning
8.4 Expansion Joints
8.5 Load Tests
8.6 Paint
8.7 Panel Walls
8.8 Guard Rails
8.9 Guard Posts
9 Signs And Markings
9.1 Signs And Markings General
9.2 Signs Design
9.3 Signs Manufacture
9.4 Signs Supports
9.5 Signs Installation
9.6 Concrete For Sign Foundation
9.7 Cats eyes And Studs
9.8 Road Markings (Lining)
9.9 Overhead Gantry
9.10 Height Warning System
10 Utilities
10.1 Summary of Existing Services (Incl. Notices Of Intent)
10.2 Split Duct Protection
10.3 New Ducts & Duct Markers
10.4 Water
10.5 Electricity
10.6 Telephone
10.7 Irrigation
10.8 Street Lighting

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10.9 Drainage
10.10 Service Reserve
10.11 Military
11 Safety and Environment
11.1 Safety Inspection Check List
11.2 Site Safety
11.3 Utilities Safety
11.4 Public Safety
11.5 Accident Reports
11.6 Fencing
11.7 Environmental Issues
12 Reports And Records
12.1 Monthly Progress Records
12.1.1 Q.S. Monthly Reports
12.1.2 M.E. Monthly Reports
12.2 Contractor’s Programme
12.2.1 Master Work Schedule
12.2.2 Daily Programme Of Works
12.3 Weather
12.4 Plant And Labour
12.5 Inspector’s Daily Reports (Diary)
12.6 Surveyors Weekly Reports
12.7 Minutes Of Progress Meetings
12.8 As-Built Drawings
12.9 Status Reports
12.10 Requests For Approvals
12.11 Client Site Visits And General Directives
12.12 Completion Of Project
13 Measurement
13.1 Site Instructions
13.2 Potential Delay (Programme)
13.3 Claims
13.4 Interim Valuations
13.5 Final Measurements
14 Survey
14.1 General

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14.2 Control Points/Bench Marks

14.3 Centerline Setting Out
14.4 Vertical Alignment
14.5 Cross-Sections
14.6 Minor Drainage and Slope Protection Works
14.7 Bridges
15 Date Order File (All Originals)
15.1 Correspondence
15.1.1 From Contractor (To MP and To Others)
15.1.2 From Client (To MP and To Others)
15.1.3 From Others (To MP and To Others)
15.1.4 To Contractor (From MP and From Others)
15.1.5 To Client (From MP and From Others)
15.1.6 To Others (From MP and From Others)
15.2 Memos
15.2.1 R.E. To Head Office
15.2.2 Head Office to R.E.
15.2.3 R.E. To Mp Staff and From Staff to R.E.
15.3 Minutes Of Meetings
15.4 Reports

This format can be tailored to suit the specific project, but the basic numbering system should
be adhered to. The numbering system shall be clearly posted on the walls of the relevant
offices.

5.4 COMPUTER NETWORKING AND FILE SECURITY OPTIONS

5.4.1 COMPUTER NETWORKING
The Employer Representative’s computers (and preferably the contractor’s computers) shall be
networked for ease of communication. The QAE is trained with suitable local area networking
(by simply employing modem, and hub and network cables) and he can act as a network
administrator. Hence, all network problems shall be addressed to him. In case of possible
problems, the Employer Representative’s Addis Office can assist in fixing the problems or
upgrading the network.

5.4.2 DOCUMENT SECURITY

In terms of security, project files shall be divided into three levels that include:

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1. Must be Accessed (Unsecured) Files: that should always be exposed for all the
Employer Representative’s staffs. These files include all templates, database files and
standard forms.
2. Less Secured Files: that shall be accessed by only the relevant personnel
3. Highly Secured Files/Folders: that shall not be exposed to others. The QAE shall ensure
such security mechanisms for the project staff

Administrator rights, permanent user rights and guest user rights shall be defined by the QAE
for all the desktop as well as lap top computers assigned for the project.

Other security issues that shall always be ascertained are:

Folder No 16 (Chronological Order of Files) shall be put in a different place than the
others to avoid risk of complete loss of files during fire hazards;

Upon the delivery of each computer the hard disk shall be divided into the following
folders:
 Disks C, D and E as local disks/ built-in folders
 Disks F and G as removable CD Drives (and Disk A as Floppy Disk Drive)

All user files shall be stored under the Default “My Documents” folder. This folder
shall be divided into at least the following folders:
 “By Person” (All the supervisory staffs shall have separate folders on each
computes for their personal files)
 “By Type” (subfolders include pictures, databases, etc) folder to store
software related files such as “help files”, “software manuals”, etc
 “Letters and Memo” for correspondences
 “Shared Files” folder to expose some files
 File Registry folder (to include summary of correspondences, summary of
drawings, road strip charts, etc)
 Other folders such as “Reports”, “Standard Forms”, “Personal”, “Other
Project Information”

Disk D shall always be available for big standard manuals like Design Manuals,
Road Network Studies, River Basin Studies, Other GIS Data, Pavement
Management Data, e-books,
Disk F shall be used for some risky applications such as downloaded programs. This
is made to format the whole Disk F during possible virus of such risky files without
affecting the most important local disks (C and D)

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A backup removable disk which fits the USB port shall always be available with a
minimum capacity of 100 Giga Bytes.
Backup of all electronic files in anyone of the computers shall always be ensured by
the QAE at the end of each month on the first Saturday at 6:00 p.m.
Backup of all working folders (“My documents” folder) in all computers shall be made
at the end of each week on Saturdays at 7:00 p.m
Virus scanning shall be made on a weekly basis just after the backup process while
the staffs are out of work.
All final reports shall be in “Read-Only “with random passwords technique. Such
final reports shall also be copied to the project removable CDs on a monthly basis
(same date as computer data backups). Important records shall also be converted
and stored in Adobe Acrobat format with Acrobat 9.0, Professional Edition.

5.5 CLAIM PROCEDURE

PURPOSE: The purpose of this procedure is to define the method to assess Contractor’s claim
submission.
Scope: This procedure applies to extension of time claim and cost claim.

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5.5.1 PROCEDURE

Figure 5-2: Flow chart

Input Process Output Responsibility
P1
Forwarded Claim
1. Contractor’s Reciept of calim 1.Secretary/GM
Document to contract
Claim Submission document
document

2. Contractor’sReview of Contractor’s Draft claimed 2.Claim Expert/

P2
Submission and all assessment Contract Engineer
claim and forwarded the
relevant data document
same to GM for his

No P3
3. Draft Claim Approval of the Final claim 3.Contract
assessment assessment assessment Department Head
document Report

Yes

/
Final claim 4. GM and
4. Final Claim
Sign by GM and forward the Report Secretary
P4
Assessment Report
assessment to the client

5. Final Claim No Claim document 5. Employer

Client
assessmentP report Approv Approval
5 al
Yes

Final
6. ApprovalForwarded
claim the determination determination 6. Claim
P6
to the contractor document Expert/Contract
document
Engineer

Inform the project

7. Final office the status for Project Follow up
determination their subsequent
document 7. Claim
P7
action
Expert/Contract

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Engineer

5.6 DESCRIPTION OF PROCESS STEPS

FLW Process Steps

When the Contractor submits claim to head office or site office, the copy of the same will be forwarded to the
1
Contract department.

2 The claim would be reviewed and assessed by the Claim Expert/Contract Engineer in line with the provisions
of the Conditions of the Contract. While reviewing different correspondence, reports, daily reports would be
reviewed in order to substantiate the contractor’s claim submission.

3 The Claim Expert/Contract Engineer shall submit the Draft claim assessment report to the Department Head
for his review and approval.

4 The Contract Engineer/Contract Engineer shall prepare the final claim assessment report in line with the
comments given by the Department Head.

5 The final assessed claim shall be submitted to the respective client.

In most of the contract requirements, it needs the client’s approval for the assessed claim and accordingly as
and when we receive the client’s approval the contract engineer shall forward the determination to the
6
Contractor. However, if the Client requests clarification to our claim assessment report, the contract engineer
shall accordingly forward the clarification to the client.

As claim determination focuses on time extension and cost variance, the effect of such should be included in
the project data and for the same, the contract engineer shall forward the determination to the respective
7
resident engineers for their subsequent action.

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5.7 RECOREDS
Responsibility to record and retain the following records,
 Daily reports
 Monthly reports
 Contract documents
 Correspondents with project sites

5.8 INTERIM PAYMENT PROCESS

The Consultant will perform the following duties with respect to payments made to the
Contractor:
 Receiving contractor’s payment certificate.

 Review and check contractor’s payment applications and monitoring the payment
process.
 Collect all supportive documents from our supporting staffs.

 Check all executed work activity done in accordance with the specifications and
drawings.
 Check that interim payment is the basis of accuracy of the various tests conducted
during and after execution of work.
 For monthly executed of work verify that all various activities of work as-built
surveying data taken or not.
 Check contractor payment as-per the approved RFI Records.

 Measure all Works and keep measurement records, keep all records for
measurement based on the total quantity to date, and calculate the interim quantity
as the difference between the total quantity to date and the quantity at the previous
measurement.
 Verify the accuracy of the Contractor’s measurement and the sufficiency of
supporting documentation.
 Follow-up with considering all contractual matters.

 Issue the interim payment certificate on the basis of the interim amount being the
difference between the total amount to date and the amount certified at the previous
measurement.
 Finally verify the Contractor’s payment applications and issue interim payment
certificates and Forward to our Head office within 7 days of receiving Contractor’s
interim payment statement.

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6. QUALITY CONTROL SCHEMES AND COMMON GUIDELINES TO

MAJOR WORK ITEMS
6.1 INTRODUCTION TO THE PROJECT QUALITY CONTROL SCHEME

The quality control of the works shall generally be in accordance with the Works Contract.
However, it is not uncommon that most contract documents are not sufficient by themselves as
they contain discrepancies, deficiency and errors. It is also a generally understood fact that
contract documents (especially technical specifications and drawings) are not generally
complete by themselves. In such cases, the Engineer shall use proven yet suitable engineering
standards and sound engineering practices.
The Employer Representative’s approach towards quality control shall generally follow the
following tasks:
Upon the mobilization of each staff, a briefing shall be made about the main aspects
of this PQAM and the RE shall ensure that the staff has properly studied this
document
Proper design works shall be made in about 10 to 15 Km road stretches quite in
advance of the contractor’s work program. The following sequences shall be
followed:
1.1 The Resident Engineer shall program the stretches to be designed based on
the employer’s requirement and Contractor’s work schedule;
1.2 The Material Engineer (and if necessary the Geotechnical Engineer) shall
thoroughly revise all factual data pertaining to sub grade soil, land slide and
existing pavement. As necessary, the necessary laboratory tests shall be
made to revise the existing test results. Based on the test results and locally
available construction material, the ME may propose a different type of
pavement structure (different composition and/or thickness);
1.3 In the meantime, detailed topographic surveying shall be made in any one
section quite in advance of the design to be made for 9km and 9.37km road
sections. The Senior Surveyor shall present the changes in the centerline
levels from the original design;
1.4 The Highway Engineer and Structural Engineer shall also make the
necessary field assessment (plan-in-hand field inspection type) and take all
the necessary inputs for the revision of design and quantities;
1.5 The ME, HE and SE shall forward to the RE office memos regarding their
findings and recommendations. The RE, ARE, ME, HE and SE shall arrange
a meeting to discuss and finalize design review issues;
1.6 The HE and SE shall make the agreed design changes and submit for the
RE’s approval. The changes in design shall be accompanied by the
changes in quantities and associated changes in contract Duration if any.
Subsequent revisions may also be made to optimize the time of completion.

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The contractor shall be issued with the revised changes in design and he shall
prepare and submit the template drawings.
Sources of all materials proposed by the contractor shall be evaluated as per the
procedures of “Materials Source Approval” which is dealt in this document
Once the sources are approved, materials quality tests shall be made based on
predetermined frequencies. The Material Inspector shall also periodically inspect all
quarries and pits
Process and product control shall be made as per:
1.7 Common Guidelines for Most Work Items
1.8 Inspection and Test Plan (Section 6.2)
1.9 Standard Checklists for Monitoring Major Work Items (Section 6.1)
Reporting as per Section 5
Documentation and Record Keeping as per Section 5.3
To achieve proper QC, the Engineer shall also guarantee that the Contractor‘s attitude towards
quality shall generally be positive. To this end, those contractor’s managerial staffs and
foremen shall be given a brief clarification by the engineer upon their arrival. The necessary
actions shall also be taken on those staff those deliberately violet general ethical and moral
standards towards quality control to an extent of removing such individuals from the project.

6.2 BREAKDOWN OF THE PROJECT INTO MAJOR WORK ITEMS

For the sake of defining the desired guidelines and checklists towards monitoring, the works are
divided into the following major tasks:
For the purpose of this PQAM, the following major activities shall be considered as work items:
1. Clearing and Grubbing (C&G)
2. Roadbed Preparation (RP)
3. Excavation (Ex)
4. Embankment and Sub grade Construction (E&S)
5. Granular Sub bases (GSB)
6. Crushed Stone Road Base (CSRB)
7. Prime Coat (PC)
8. Tack Coat(TC)
9. Asphalt Concrete Surfacing (ACS)
10. Culvert Construction (CC),
11. Pipe Culvert Construction (PCC)
12. Bridge Construction (Br)
13. Slope Protection and Miscellaneous Structural Works (SP&M)
14. Environmental protection
15. Road furniture

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6.3 CONTROL AND CALIBRATION OF MEASURING AND TESTING

EQUIPMENT
All measuring and testing equipment shall be properly maintained and stored, and when
appropriate, calibrated at regular intervals according to the requirements of standard
specifications and manufacturer’s manual. To this end, the Contractor shall supply all manual
and equipment catalogues and calibration certificates upon the delivery of each measuring
testing facility. The surveyors and laboratory technicians shall properly review the manuals and
inform the RE in writing about the proposed calibration dates of each surveying/laboratory
testing facility. Calibration shall be made based on internationally recognized standards and on
manufacturer’s specifications and tolerances.

6.4 GENERAL GUIDELINES FOR MATERIALS SOURCE APPROVAL

6.4.1 PROCEDURES FOR SOURCE APPROVAL
The main purpose of the testing for source approval is to ensure that all ingredient materials to
be used for further construction will satisfy contractual requirements. The site staff shall thus
give due attention for testing proper size and number of samples as this is the main statistical
concern to approve the sources.
If an inferior source is approved with only one or two tests, its impact will be on the whole of the
works performed by a material taken from this source. Hence, a desirable number of tests shall
be made for each source to ascertain the Works Contract is met and other generally acceptable
statistical requirements are achieved.
The number of tests will depend on:
- The quantity of the sources
- Visual uniformity/variability of the sources
- Intended use (more critical materials require exhaustive testing)
- Quality of the sources (more tests will be made on marginal sources)
- Type of tests (more number of tests will be made for more important requirements)
The minimum number of tests, however, will not be generally below three.

6.4.2 STANDARD FORMS OF SUBMITTING FOR SOURCE APPROVAL

The contractor shall thus submit his requests for source approval with a suitable format. The
Employer Representative shall always discourage and reject submission of individual test
results.
To this end the following form is prepared so that the contractor shall request in a standardized
manner:

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Table 6.4-41፡ A sample Form for Material Source Approval of Crushed Stone for Cement Concrete
Item Test Results Specification Comments [Pass/
Test Type Remarks
No Test 1 Test 2 Test 3 Average Desirable Absolute Fail/Marginal]

A.C.V

L.A Loss

Flakiness Index

Soundness (Sodium/
Magnesium)

Clay Lumps

63
Gradation

50

37.5

25
Sieve Sizes [in mm]

19

9.5

4.75

2.36

Absorption

Specific Gravity

………………..

Other Comments:

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The above sample is only for the submission of Coarse Aggregates for Cement Concrete. The
Resident Engineer shall ensure that the QAE to prepare similar forms for CSB, GSB, Bituminous
Aggregates, Sand, Shoulder Topping Material, Selected Topping Material, etc. If desired, these forms
may also be attached in the revision No 1 of this PQAM.

6.5 GENERAL SAMPLING PROCEDURES

Sampling procedures for the following items shall comply with the relevant clauses of ERA technical
specification and AASHTO. The QAE shall issue the direct photocopies of relevant clauses to the
inspectors and laboratory technicians.

1. Sampling from Pits

2. Sampling From Quarry Sites
3. Sampling of Crushed Stones
4. Sampling of Sand
5. Sampling of Existing Pavements if any
6. Sampling of Existing Sub grade Soil
7. Sampling of Bitumen
8. Sampling of water from the source for construction purpose

6.6 GUIDELINES FOR QUARRYING, PITTING AND REINSTATING OF THE

AREAS
Procedures of Quarrying, Pitting and Reinstating of Such Areas shall also be issued to the Inspectors
by the QAE based on the Project Specifications and AASHTO.

6.7 TESTING METHODS OF MANUFACTURED MATERIALS

The contractor shall supply the engineer with certificate of compliance to the specification for all
manufactured materials for use in the works. Such products include but not limited to; cement,
Bitumen, steel reinforcement, bridge bearings, corrugated metal pipe culverts, gabion box …etc.
should the contractor wishes to change the source of such products new certificate of compliance
shall be supplied.

6.8 METHODS OF CONFORMITY OF MACHINES/EQUIPMENT

The procurement of resources required for performing the construction to be imported from eligible
countries shall be noted during mobilization period. Daily records shall be developed that confirm

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sufficient number of plants and equipment delivered and kept at site throughout the construction
period.

The equipment at sites shall be inspected for maintenance and regular service to ensure maximum
efficiency performance. The workshop shall be checked for fulfillment of personnel available at site to
provide regular services and repair support sufficient amount of consumables including fuels
lubricants, and spare parts…etc. to be stored at site and fuel supply facilities (fuel tanker).

The Contractor’s Laboratories shall be checked for accommodation in suitable buildings constructed
and equipped as per the specification of the contract to fulfill the requirements of the quality control
procedures in line with stipulated in the contract.

Plants for producing concrete, crushed stones and asphalt mixes shall be verified for timely
mobilization. Their assembly and installation shall be closely controlled at site whether it is according
to the instructions of the manufactures. The selection process for location of installation shall be
followed up in such a manner as to achieve optimum positions to minimize the hauling distances and
to facilitate the accessibility of the plants. Due attention will be paid to ensure the provision of
suitable working spaces of equipment and appropriate scope for materials stock in the vicinity of the
plants.

6.9 STD AND HIV/AIDS ALLEVIATION PROGRAM

The General STD and HIV/AIDS alleviation measure to be undertaken by the Contractor is to all the
workers and the community along the road corridor. For this purpose, the Contractor shall assign a
specialist Sub-Contractor who can carry out the above services under the direct supervision of the
main contractor. The experience and qualification of the sub-contractor shall be approved by the
Employer’s Representative/ Client (ERA) prior to assigning him to the Work. All activities to be
implemented for HIV/AIDS alleviation measure will be evaluated on monthly basis as well as quarterly
basis for the following points:

o The practice through which Contractor carry out knowledge Attitude and practice (KAP) on
the current status of HIV/AIDS epidemic in the project road areas including the project
influenced areas. The target population of the project shall include all the workers and the
community along the road corridor. Based on the KAP survey finding the Contractor shall
revise the action plan and implement after the approval of the client.

o The action plan prepared by the Contractor for the period of the service, management and
monitoring plans. A detailed plan prepared to monitor the implementation of the HIV/AIDS

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prevention and control activities and the impacts of the proposed roadwork during
construction and after completion. The Contractor’s approach to define a few indicators of
prevention and control performance activities that can be monitored on a regular basis and
also indicate the different eligible stakeholders in place to monitor the activities

o The budget submitted by the Contractor for activity focused budget break down and result
focused proposal as well as to be ready to hand over activities to the target to assure
sustainability.

o The Contractor’s approach to implement the STD and HIV/AIDS alleviation measures at the
project campsites and those communities along the road corridor based on the Government
strategic plan.

o As part of the regular activity Contractor’s work on awareness raising activities, establish and
train peer educators & Anti - AIDS Committees based on the number of the beneficiaries.

o The Contractor’s regular activities to provide information, education and communication (IEC)
campaign about HIV/AIDS and STD to the project staff and the host communities
(communities with the road influenced zones) at convenient places, for instance, a Base
camp, Satellite camp etc., at least every two month. The Contractor shall also put posters,
dispatches leaflets and pamphlets. The pamphlets, leaflets and brochures shall be prepared
in the respective project road area community language (i.e. widely spoken language) for
easy communication and information sharing. In occasions of IEC campaigns on HIV/AIDS to
the roads communities, the Contractor shall take the opportunities to undertake sensitization
of the community on environment and road safety issues to ensure sustainability.

o The Voluntary Counseling activities to the beneficiaries and establish referral system with
nearest Governmental and Non-Governmental health institutions and shall pay for voluntary
counseling and Testing Services and pay for treatment of opportunistic infections.

o The Contractor’s relations and established network with health institutions (local Government,
NGOs, Community Based Organizations, Faith Based Organization, Association, etc.)
working on HIV/AIDS.

o The practice which the Contractor make available at least 100 condoms per year for each
members of the above construction staff and the host community. The condoms shall be of
the male and female types, which shall be provided in accordance with gender of the

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recipient .The condoms shall comply with the respective current WHO/UN AIDS specification
and guidelines.

o Provision of care and support/nutritional supplement/not less than 200 birr per month for each
worker living with HIV/AIDS has to be included in the project action plan.

o Monthly and quarterly reports submitted by the contractor to the engineer’s representatives
and the client based on the format prepared by the client.

o The Contractor commitment closely to work with the Consultant and client (ERA) and shall
liaise with the representative of the Woreda Health Office and HAPCO.

o The Report submitted by the assigned HIV/AIDs specialist sub-contractor to be supervised by

environmental and safety officer of the contractor for the day to day activities, who is also the
head of the environment and safety unit. The project manager will have the overall
supervision and control of the activities.

o At the end of the project over all activities implemented by the contractor regarding HIV/AIDS
alleviation measure would be evaluated.

6.10 CONTRACTOR’S METHOD STATEMENTS

The Employer Representative shall ensure that the Contractor has submitted proper method
statements before carrying out field trials or subsequent site works.

Method Statement for each major work item shall be prepared based on the resources required,
technical specifications and standard engineering practices. The method statement shall describe the
steps to be followed and the sequence of activities to complete the works and document it as per the
contract. They shall include the scope of work, reference documents, pre-requisites like approval of
borrow area, quarry, source of manufactured materials, working drawings, setting out, process
control, plant and manpower deployed, acceptance criteria, test frequencies and tolerance limits for
end products.

6.11 FIELD TRIALS

Field trials are of great importance to clearly define proven method of working and to avoid
subsequent failure of bigger jobs like longer road sections. The importance will not only be for the
quality of the Works but also for the Contractor’s further progress with consistent and proven
procedures. Hence, field trials shall be ordered based either on contractual requirements or upon the

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request of the Contractor and/or the Employer Representative. Exhaustively done field trials will thus
ascertain quality, consistency and progress.

For layer works, trial-paving sections of 50 to 200 meters long shall be ensured. The layer works for
this project include roadbed preparation, embankment fill, unbound pavement layers (Road bases
and sub bases), prime Coat, Asphalt Binder Course, Tack coat and Asphalt wearing course.

Field trials will only be made after the approval of the sources of materials and method statements.
Upon approval of the sources, field trials shall be made to obtain suitable working methods and/or to
check the performance of the materials. Heavy moisture can be simulated by artificial showering on
the trial paved section with a suitable amount of water by using water truck.

Field trials may also be made for those materials which are considered to be marginal. This may be
achieved by paving the material for a short section and exposing it to traffic or heavy moisture for
longer period to monitor its performance against loading, wearing and moisture.

Among the items to be checked for the field trials of such layer works include:

Achievement of suitable application rate of prime and tack coats for the Asphalt Concrete
Binder Course and Asphalt concrete wearing course
Achievement of job mix formula (JMF) for the asphalt concrete Binder course and asphalt
concrete wearing course.
Achievement of suitable compaction moisture content for compaction (as compared to
OMC).
To check the quality of materials after compaction.
Adequacy of thorough mixing to achieve uniform moisture content.
Adequacy of thorough mixing to avoid segregation.
Determination of the required equipment to achieve a certain production.
Number of passes and rolling patterns with different types of rollers to attain the required
but not excessive (sometimes detrimental) level of compaction.
To check the Contractor’s achievement of levels, lines and grades within the geometric
tolerances.

During exhaustive field trials of unbound layer works, the use of nuclear gauges is recommended to
be very important as it is very simple and fast to repeatedly test the amount and uniformity of
moisture content during showering as well as to test dry density after each pass of rollers. The

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achievement of the amount and uniformity will be determined based on the average and standard
deviation values respectively.

The trial sections, which are made exhaustively in such a way, will be the basis for subsequent
methods of working. Additional field trials may also be made in the course of construction for the sake
of economy, safety or serviceability based on the request of the Employer Representative or the
Contractor.

6.12 MONITORING OF THE CONSTRUCTION OF LAYER WORKS

The QAE shall also issue standard Monitoring Procedures of the Construction of Layer Works to the
supervisory team based on the technical specification.

These procedures include procedures of:

Stock piling
Showering
Compaction (including desired lift thickness, etc.)

6.13 PREAMBLES TO STANDARD QUALITY CONTROL FORMS AND ITPS

6.13.1 PREAMBLES: INSPECTION AND TEST PLANS (ITP)

An ITP is prepared for the various components of the work by itemizing each component that requires
checking by the supervisory staff of both the Contractor and the Employer Representative. These
items are to be jointly agreed before work commences. Each ITP has a unique number for each
aspect of works. The format for ITP for all major items is enclosed in this PQAM.

Along with the ITPs, a procedure for inspection, testing and documentation of works in
progress/completed works has been prepared.

The procedure includes:

Instructions for inspections, defining what is to be inspected, how and when inspections
are made and inspection acceptance criteria.
Contractor or Employer Representative to establish “Hold Points.” A “Hold Point” is
defined as a part of the works that cannot proceed until it has been inspected and certified
by signature of the proper authority. Hold points can be either Contractor “Hold Points”,
requiring the contractor QC Manager’s signature or the Employer Representative “Hold
Points” requiring signature by the Engineer or his designated representative. The format of

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the “Hold Point” will include, a description of the work to be inspected, appropriate pay
item reference and shall be approved by the Employer Representative.
Documentation of inspections on the “daily QC Report”

6.13.2 PREAMBLES: REQUEST FOR INSPECTION (RFI) AND INSPECTION RECORD

BOOKS (IRB)
Each aspect of work will have its own bound volume of request for inspection Forms. The numbering
system is unique for each item. The items that require inspection and checking need to be entered for
each lot of work. As there is large number of entries each day it requires the separation of different
kinds of work into separate IRB volumes to avoid confusion.

The IR books provide the means for the Contractor to inform the Employer Representatives, the
Laboratory and the Survey team that an activity requires checking, testing or surveying. The form will
indicate the location, time and type of activity.

A typical example is illustrated below:-

The foundation concrete of a box culvert is to be cast. The Contractor will make necessary
entry in the IRB the previous day and submit to the Employer Representatives for inspection
before casting. The Contractor’s Representative at site will have the “Pre-concrete inspection”
form duly signed by him in token of having checked all the requirements. The Employer
Representative’s Representative will carry out his own checks and sign the inspection form if
all aspects are acceptable. If there are minor rectifications required, he will wait for it to be
corrected before signing. He takes this form to the office and signs the relevant IRB entry.

The IRB entry includes a column where the Contractor informs the Laboratory that slump test
and cubes are required. The Laboratory Manager will sign in the column of IRB that he has
received the LTR (Laboratory Test Request).

Similarly the surveyor will be informed via the IRB entry when he is required for setting out of
the Box Culvert. He comes with all relevant setting out data and he also has a form that he will
sign which will be countersigned by the Employer Representative’s Representative after
checking before entry in the IRB is closed. For checking of layer works, the site engineer will
have design levels/dip levels as per approved drawings.

By this method, the Contractor is making written commitment that his supervision have made
their own inspection. As the job progresses the Employer Representatives will be able to

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assess the level of confidence in each team and be able to change “Hold Points” to “Witness
Points”.

If an inspection proves the work to be unacceptable, it will not be signed off in the IRB. The
comment column of IRB will be completed as to why the work may not proceed. Work
Inspection Record (WIR) will be created.

A new IRB entry must therefore be made for re-submission and to start the work. The original entry,
say 1007 will have an entry referring to the re-submission after rectification, say 1028.

Hence IRB can be summarized as follows:-

Will be in book form for each item of work.

Each number is unique and the Survey Report, Laboratory Test request and the Work
Inspection Record will have the same unique number.
Each item in the ITP will be entered for each lot or days-work or structure elements.
The entries will be made by the Contractor at the Employer Representative’s office each
day for the next day’s inspections.
Each item will be signed off as accepted or rejected in the IRB.
Rejection could lead to Non Conformance Reports (NCR).
The Survey and Laboratory Teams need to carry out their respective functions in terms of
the IRB and they are required to supply the necessary printouts/calculations to support the
acceptance (or rejection) of each entry.
The Contractor has to maintain “IRB Key Plan” in the form of strip chart for each item and
element of work i.e. for layer works KM wise and for structural work – lift wise as the work
progress.
At the end of the Contract, we will have the necessary documents that each and every
aspect of the job has been inspected and is acceptable by means of IRB books. If any
support information is required it will be easy to locate the same in the files because of the
unique numbering system and with the help of “IRB Key Plan”.
Audit by the Employer Representative or Employer will require that each item in the ITP
has been entered into the IRB books. “IRB Key Plan” updated accordingly and will have
the status of the item.

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6.13.3 PREAMBLES: RFI KEY PLAN IN THE FORM OF STRIP CHART

The Contractor shall prepare a summary sheet for layer works as well as structural works in the form
of Strip chart and individual cards/sheets respectively.

6.13.4 PREAMBLES: WORK INSPECTION RECORD

These forms are to be carried out by the Supervision Employer Representatives on their visit to site,
make entries and sign. One sheet per each item of the work having the same unique number of IRB
will be maintained. These forms are also to be signed by the Contractor’s Supervisor.

An example is:

A section of embankment is having the Moisture Content (MC) too high. It has not yet been
submitted for approval. The Employer Representative notes it in WIR and gets the contractor
to sign. Back in the office, the Employer Representative gets the IRB number and enters it on
the WIR file. Similarly if it is observed that the survey beacons have been disturbed the same
is noted in WIR.

This is a record of inspection by the Employer Representatives. Necessary action will follow
when the Contractor makes his request to have the work accepted.

6.13.5 PREAMBLES: LABORATORY TEST REQUEST

The Laboratory will be informed via the IRB and LTR (having the same unique number) as to the
requirement of the test. The Lab Team will carry out the tests and return the results attached to the
LTR, for approval or otherwise. The Contractor will sign the IRB and submit to the Employer
Representatives. The Employer Representative’s representative will sign the IRB after confirming the
test results with the specifications. The results are filed with the LTR and can be easily retrieved via
the unique numbering system.

The frequency, type and location of the tests are to be decided between the Material Engineer of the
Contractor and the Employer Representative in terms of the specifications.

6.13.6 PREAMBLES: NON CONFORMANCE REPORT (NCR)

NCR can be raised by the Contractor and the Employer Representative. This report will show that a
section of work fails to meet the specification and no further work that could interfere with the
correction of the non-conforming item shall take place until the non-conformance has been corrected.
The Contractor shall propose the method of correcting non-conformance and approval shall be
obtained from the Employer Representative before any correction begins. The correction shall be any
of the following:

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REWORK – The process by which a nonconforming item is changed to specified

requirements by further work.

REPAIR – The process of restoring nonconforming characteristics to a condition acceptable to

the Employer Representative, though that item still may not conform to the original
requirement.

REJECT – The action taken to eliminate a nonconforming item from its specified use.

USE AS IT IS – The action taken to obtain the Employer Representative’s approval to accept
otherwise unacceptable item.

Payment for work containing an uncorrected or unapproved non-conformance will not be approved.
The NCR is not a weapon to be used against the Contractor, but a statement of fact and an effective
method to ensure quality. Normally the Contractor would like to see as few NCRs as possible as any
re-work is costly and time consuming. The Employer Representative can use the NCR as a tool to
identify the people who cause the most NCR’s and can take action to have them trained or replaced.
A log to control NCRs from issue to closeout shall be maintained. All NCR’ corrected by “REPAIR” or
by “USE AS IT IS” shall be included in the “as-Built” document.

6.13.7 PREAMBLES: CONFORMANCE REPORT (CR)

The Contractor’s Quality Control Manager (QCM if any) has to submit the Conformance Report for
each lot of materials brought to site for use in permanent work. The reports contain LTR including all
test results in tabular form, the acceptance criteria as per specifications and comparison with the
results.

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7. STANDARD QUALITY CONTROL GUIDELINES FOR INDIVIDUAL

WORK ITEMS
This section covers:

Section 7.1: Standard Checklists for Monitoring Major Work Items,

Section: 7.2: Standard Checklists for Monitoring General Items and Subsidiary,
Section: 7.3:-Inspection and Test Plan,

7.1 STANDARD CHECKLISTS FOR MONITORING MAJOR WORK ITEMS

On the following sheets, Standard Checklists for Monitoring Major Work Items are listed.

If on the course of the works, any more item is believed to be major the QAE shall prepare a similar
check list for that item.

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ACTIVITY 1. EARTHWORK
Inspection and Testing
Has the contractor carried out the following tests/Inspection for Earthwork?

Table 7.1-42: Inspection /Testing Items for Earthwork

Earthworks and Uncrushed / Quarried Unbound Pavement Layers Yes No

Are adequate number of pegs installed the form of masonry (25x25cm) at  

the
Intervals as approved by engineer?

Are the traffic safety measures are adequate and appropriate?  

Is the adequate access to the borrow site and/or quarry?  

Are repairs, regular maintenance, watering and or any environmental  

mitigation required for roads, borrow sites and quarries?

Is there an adequate amounts of sampling and laboratory testing conducted  

Are the dust control measures sufficient?  

Has the top soil been stored?  

Does borrow, granular fill, and/or crushed aggregates require screening or  

further crushing?

Is the previously approved layer inspected for loss of moisture and surface  
compaction prior to placing the next layer?

Is the previous approved layer inspected for loss of moisture and surface  
compaction prior to placing the next layer?

Is the finish compacted layer of the specified thickness?  

Is the placed layer uniformly compacted?  

Are survey checks conducted to assess the vertical and horizontal control  
of the placed layer?

Is visual inspection and in-situ probing of the compacted layer conducted?  

Is the compacted layer ready for field-testing?  

Are the field tests supervised?  

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Earthworks and Uncrushed / Quarried Unbound Pavement Layers Yes No

Is the field tests equipment regularly calibrated?  

Is the correct and representative laboratory data used for corrections and  
for determining field results?

Are the field test results representative and satisfactory?  

Are there adequate and satisfactory results to make a conclusive answer of  

rejection or approval?

Are the weather and any unusual construction activity/event recorded?  

Has a signed approval/rejection form been issued for the inspected layer?  

Is the daily inspector’s diary or similar report completed?  

 

 

Earthworks and Subgrade Yes No

Is the surface soil in the borrow area stripped to sufficient depth?  

Has the material from clearing, grubbing and/or stripping been moved out  
of the borrow area?

Are borrow pits clean and free of standing water?  

Is the natural moisture content of the borrow pit material close to the  
optimum moisture content?

Is the borrow material consistent with the borrow investigation report?  

Is the type and quality of the borrow material consistent with gradation and  
strength requirements of borrow material for the project?

Are there any localized or expansive in-situ variations in the borrow area or  
bands or layers of fines or coarse material in the borrow area that have to
be avoided?

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Earthworks and Subgrade Yes No

Is there adequate quantities water available for works?  

Are the various stages of the earthworks constructed progressively along  

the alignment?

Is the placement of fill scheduled and organized?  

Is the fill segregating during end dumping on site?  

Is the fill being placed in the correct specified loose lifts thickness?  

Is the material segregating during spreading and/or leveling?  

Are the grader operators adopting the correct placing procedures to evenly  
distribute material?

Is spreading commencing from the exterior limits of placement area  

towards the inside of the carriageway?

Is additional moisture or harrowing and aerating fill required?  

Are mixing and ploughing done correctly?  

Is the correct equipment being used for spreading, mixing, ploughing and  
harrowing?

Is the imported stockpiled fill standing too long resulting in loss of moisture  
and dry hard lumps?

Is the size of boulders and cobbles in the imported earth fill above those  
specified in the specifications? Are oversize boulders and cobbles removed
from placement area?

In the fill adequately placed and compacted beyond the hinge point of the  
placement limits?

Are there adequate grade and survey stakes available for control of each  
placement layer?

Are there adequate amounts of grader and dozer available for spreading  
and leveling of fill?

Is the equipment in conformance with the required equipment specification  

for the specified tasks?

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Earthworks and Subgrade Yes No

Are there adequate amounts of suitable compactors available for the  

compaction operation?

Is the number of passes, speed and rolling pattern of compactors correct?  

Are there any localized wet, soft and under compacted areas?  

Testing/Inspection Items for Road Bed Preparation Yes No

CBR as per AASHTO T-193  

Percent swell as per AASHTO T-193  

Maximum Dry Density (MDD) as per AASHTO T-180  

Optimum Moisture content (OMC) as per AASHTO T-180  

Field Dry Density (FDD)  

Field Moisture Content (FMC)  

Testing/Inspection Items (Visual Inspections) Yes No

Is there any need of replacement for the road bed  

Is there any need of other treatment like large boulder filling in swampy  
area

Compaction (min 93% single, 95% average of four test)  

Is Field Moisture Content in acceptable range  

Testing/Inspection Items for Embankment Yes No

CBR as per AASHTO T-193  

Percent swell as per AASHTO T-193  

Maximum Dry Density (MDD) as per AASHTO T-180  

Optimum Moisture content (OMC) as per AASHTO T-180  

Field Dry Density (FDD)  

Field Moisture Content (FMC)  

Is maximum size of aggregate less than 2/3 of compacted layer thickness  

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Earthworks and Subgrade Yes No

Results Related to technical specification for Embankment Yes No

CBR at 93% MDD of AASHTO T-180 (min %5) for embankment  

CBR at 95% MDD of AASHTO T-180 (min %8) for top 300 mm of  
embankment where there is no capping layer

Percent swell at 93% MDD of AASHTO T-180 (max 2%)  

Compaction (min 93% single, 95% average of four test) for top 300 mm  

Compaction (min 91% single, 93% average of four test) for bottom 300 mm  

Is Field Moisture Content in acceptable range  

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ACTIVITY 2. PAVEMENT
Inspection and Testing
Has the contractor carried out the following tests/Inspection for Pavement?

Table 7.1-43: Inspection /Testing Items for Pavement

Unbound Crushed Pavement Layers Yes No

Are laboratory test results on crushed quarried material in conformance  

with the material specifications?

Is the screening plant operating efficiently?  

Is the stockpile of material too high?  

Is the free all of aggregates from screens resulting in segregation?  

Is the stockpile are free of contaminates?  

Is there representative sampling of the material done on site?  

Is the job mix formula made available to the material done on site?  

Is the crushed aggregate consistent with the physical and chemical  

properties and the strength requirements of the desired construction
material?

Is the placing of material appropriate?  

Checking of thickness of layer done?  

Are windows of coarse aggregates occurring on outer limits of placement  

area or adjacent to structures?

Are the underlying layers undisturbed when using ploughing mixing in-situ  
or borrowing?

Has the surface material broken down resulting in excessive fines?  

If removal of contaminated and surface fines is required, is it done prior to  

placing next layer?

Is the fill adequately placed and compacted beyond the hinge point of the  
placement limits?

Are there adequate grade and survey stakes available for control of each  

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Unbound Crushed Pavement Layers Yes No

placement layer?

Are there adequate amounts of graders available for spreading and leveling  
of fill?

Is the equipment in conformance with the required equipment specification  

for the specified tasks?

Are there adequate amounts of suitable compactors available for the  

compaction operation?

Is the number of passes, speed and rolling pattern of compactors correct?  

Is the finish compacted layer of the specified thickness?  

Are there any localized wet, soft and under compacted areas?  

 

Testing/Inspection Items for Capping Layer Yes No

CBR as per AASHTO T-193  

Percent swell as per AASHTO T-193  

Maximum Dry Density (MDD) as per AASHTO T-180  

Optimum Moisture content (OMC) as per AASHTO T-180  

Field Dry Density (FDD)  

Field Moisture Content (FMC)  

Is maximum size of aggregate less than 100 mm  

Results Related to technical specification Yes No

CBR at 95% MDD of AASHTO T-180 (min %15)  

Percent swell at 95% MDD of AASHTO T-180 (max 1.5%)  

Compaction (min 95% )  

Is Field Moisture Content in acceptable range  

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Unbound Crushed Pavement Layers Yes No

Testing and Inspection for Sub Base Yes No

Gradation (200m interval)  

Plasticity Index as per AASHTO T-90 (200m interval)  

CBR as per AASHTO T-193 (2 km interval)  

Los Angeles Abrasion  

Maximum Dry Density (MDD) as per AASHTO T-180 (1 km interval)  

Optimum Moisture content (OMC) as per AASHTO T-180 (1 km interval)  

Field Dry Density (FDD) (100m interval)  

Field Moisture Content (FMC) (100m Interval)  

Is the surface level, layer thickness and width in acceptable range  

Results Related to Technical Specification Yes No

Is the gradation Ok  

Plasticity Index(max. 15)  

Plasticity Product (max. 200)  

CBR at 97% MDD of AASHTO T-180 (min %30)  

Los Angeles Abrasion (max 51%)  

Compaction (min 95% single, 97% average of four test)  

Is Field Moisture Content in acceptable range  

Testing and Inspection for Crushed Stone Sub Base Yes No

Gradation (200m interval)  

Plasticity Index as per AASHTO T-90 (200m interval)  

CBR as per AASHTO T-193 (2 Km interval)  

Los Angles Abrasion as directed by the Employer Representative  

Flakiness Index as directed by the Employer Representative  

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Unbound Crushed Pavement Layers Yes No

Maximum Dry Density (MDD) as per AASHTO T-180 (1 km interval)  

Optimum Moisture content (OMC) as per AASHTO T-180 (1 km interval)  

Field Dry Density (FDD) (100m interval)  

Field Moisture Content (FMC) (100m Interval)  

Is the surface level, layer thickness and width in acceptable range  

Results Related to Technical Specification Yes No

Is the gradation Ok  

Plasticity Index(max. 6)  

Grading modulus (min. 1.5, min 1.2 can be used if the Employer  
Representative approved )

Los Angles Abrasion (max. 45%)  

Flakiness Index (max. 35%)  

CBR at 97% MDD of AASHTO T-180 (min %30)  

Compaction (min 95% single, 97% average of four test)  

Is Field Moisture Content in acceptable range  

Testing and Inspection for Road Base Yes No

Gradation (150m interval)  

Plasticity Index as per AASHTO T-90 (150m interval)  

CBR as per AASHTO T-193 ( at 2km interval)  

Aggregate Crushing Value (ACV) (at 2km interval)  

Ten Percent Fine Value (TFV) as ordered by the Employer Representative  

Flakiness Index as ordered by the Employer Representative  

Los Angeles Abrasion  

Maximum Dry Density (MDD) as per AASHTO T-180 (at 2 km interval)  

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Unbound Crushed Pavement Layers Yes No

Optimum Moisture content (OMC) as per AASHTO T-180 (at 2 km interval)  

Field Dry Density (FDD( at 75m interval)  

Field Moisture Content (FMC)( at 75m interval)  

Is the surface level, layer thickness, width and cross section in acceptable
range  

Results Related to Technical Specification Yes No

Is the gradation ok  

CBR at 98% MDD of AASHTO T-180 (min 100% for GB1 and 80% for GB2  
and GB3)

Plasticity index (max 6)  

ACV (max 30%), TFV (min 110 KN for GB1 and 50 KN for GB2 and GB3)  

Flakiness Index (max 30%)  

Los Angeles Abrasion (max 45%) for GB2 and GB3  

Compaction (min 98% of AASHTO T-180)  

Is Field Moisture Content in acceptable range  

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ACTIVITY 3. FINAL PAVEMENT

Inspection and Testing
Has the contractor carried out the following tests/Inspection for Prim Cot & Asphalt Wearing Course?

Table 7.1-44: Inspection /Testing Items for Asphalt Wearing Course and Prime Coat

Prime Coat and Tack Coat Yes No

Is the type of bituminous primer approved?  

Is the weather conductive to carry out the priming?  

Is the proposed surface approved by the engineer?  

Are the nozzles of the bitumen sprayer are free and clean?  

Are the temperature and the rate of distribution establish?  

Is the quality of priming appropriate?  

 

Testing and Inspection for Prime Coat Yes No

Has the top finished surface of road base been properly prepared to  
receive the prime coat

Is the surface dry  

Is the quality of the prime coat acceptable  

Is the rate application decided  

Is the distributor for the prime coat are properly checked  

Is the temperature of the prime coat checked  

Is the barricading arrangement made  

Is the rate of application measured by tray test  

Results Related to Technical Specification Yes No

Is the tray test in the acceptable range ( the rate is decided during work)  

Is the temperature of the prime coat in acceptable range  

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Prime Coat and Tack Coat Yes No

Is visual observation indicate the surface is primed sufficiently and also not
 
excessively

Testing and Inspection for Asphalt Wearing Coarse Yes No

Has the surface properly prepared to receive the hot mix  

Is the surface dry  

Is the quality of the hot mix acceptable or as per the JMF  

Is the mixing temperature of the hot mix asphalt decided  

Is the paver used for hot mix asphalt laying checked and ready  

Is the steel drum and Pneumatic rollers for compaction checked and ready  

Is the temperature of the mix before laying checked  

Is the temperature of the mix after laying checked  

Results Related to Technical Specification Yes No

Is the loose thickness in the acceptable range ( loose thickness is checked  

using dipstick during laying of asphalt)

Is the temperature of the hot mix in acceptable range  

Is visual observation indicate the surface is primed sufficiently and also not  
excessively

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ACTIVITY 4. CEMENT CONCRETE WORKS MATERIAL & PLANT

Inspection and Testing
Has the contractor carried out the following tests/Inspection for Cement Concrete Works?

Table 7.1-45: Inspection /Testing Items for Cement Concrete Works

Cement Concrete Works Material & Plant Yes No

Are the aggregates, cement, water and admixtures approved and certified  
by the laboratory before use?

Are the weighing scales for batching operations calibrated, checked and  
working properly?

Are volumetric devices in the plant checked and calibrated?  

Does the plant, transit or transom site mixers working efficiently?  

Are mixers trucks continually rotating the drum while in transit or standing-  
by?

Is there an adequate amount of concrete vibrators, floats, tamping  

equipment and similar concrete placement and finish accessories
available?

Are aggregates storage heaps properly segregated?  

Are aggregates heaps kept clean?

Is cement properly protected in waterproof area?

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ACTIVITY 5. CEMENT CONCRETE WORKS -FORMWORK

Inspection and Testing
Has the contractor carried out the following tests/Inspection for Cement Concrete Works-formwork?

Table 7.1-46: Inspection /Testing Items for Cement Concrete Works-formwork

Cement Concrete Works –Formwork Yes No

Are the formwork panels smooth, clean and applied with sufficient form oil  
or any stripping prior to use?

Are there an adequate and satisfactory amount of false-work, temporary  

supports shoring, braces and ties?

Is the formworks structure firm and rigid with firm footing support?  

Are the alignments and the location of the formwork checked?  

Is the cover of the reinforcing steel within the specifications?  

Are there any openings and spaces between forms?  

Are there any provisions for construction joints?  

Has the formwork and steel reinforcement been approved prior to pouring
of concrete?

Not
Testing and Inspection for Formwork Yes No availabl
e

Formwork design/drawings including de-shuttering arrangement   

approved

Trial Panel approved   

Formwork alignment correct   

Formwork level correct, including screeds   

Formwork dimensions correct   

Formwork member spacing correct   

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Cement Concrete Works –Formwork Yes No

Formwork member material quality acceptable   

False work member size correct   

False work member Spacing correct   

False work member material quality approved   

Gaps between primary and secondary member closed/wedged   

Face boarding/plywood/material thickness correct   

Joints between panels closed (no gaps)   

Joints between panels flush (no steps/lips)   

Panel flatness acceptable   

Gaps between secondary members and face panels closed   

Tie rod material and sizes correct   

Tie rod spacing correct   

Tie rods tight, face cones flush   

Spacers between shutter surface tightly fitting   

Box outs, cast in items, ducts fixed correct, securely   

Pre-stressing, sheathing & vents, alignment and spacing of   

supports acceptable

Empty sheathing secured against floatation   

Pre stressing anchorage positions and fixing acceptable   

Chamfers/fillet sizes, straightness, fixing acceptable   

Formwork clean   

Formwork release oil material approved   

Formwork release oil applied correctly   

Construction joint preparation satisfactory   

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Cement Concrete Works –Formwork Yes No

Contraction/expansion joint preparation satisfactory   

Safe access constructed   

Adequate work space provided for labor, equipment   

Shutter vibrators (if required) location and fixing arrangement   

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ACTIVITY 6. CEMENT CONCRETE WORKS MIX

Inspection and Testing
Has the contractor carried out the following tests/Inspection for Cement Concrete Works Mix?

Table 7.1-47: Inspection /Testing Items for Cement Concrete Works Mix

Cement Concrete Works Mix Yes No

Is the correct, approved, concrete mix design available at the batching plant or  
site?

Is a breakdown of batching proportions of fine and coarse aggregates, cement,  

water and admixtures for each class of concrete available at the plant or site?

Is there any representative sampling and testing of freshly mixed concrete  

conducted at the plant or site

Are representative sampling and/or casting of concrete specimen done at site?  

Is the measured slump of freshly mixed concrete satisfactory within the  

specification?

Is additional cement, water and admixtures required to improve the workability of  

the mix at the job site?

Is concrete batching slip for each transit mixer recorded along with? Is the batching  
time, arrival time, truck number and/or batch number, plant number and discharge
time and location of concrete recorded?

Are the cast cubs/cylinders adequately protected from extreme temperatures and  
damage?

Are the cast cubes/cylinders regularly collected by laboratory field crews for  
stripping, curing and testing?

Has the contractor been informed of the slump and/or any other deficiencies of  
concrete?

Aare the shop drawings prepared by the contractor and approved by the engineer?  

Is the concrete approved for pouring?  

Is there any loss of water and/or fines in the concrete mixtures?  

 

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ACTIVITY 7. CEMENT CONCRETE WORKS- REINFORCEMENT

Inspection and Testing
Has the contractor carried out the following tests/Inspection for Cement Concrete Works
Reinforcement?

Table 7.1-48: Inspection /Testing Items for Cement Concrete Works -Reinforcement

Cement Concrete Works-Reinforcement Yes No

Is the grade of steel reinforcement according to specifications and  

drawings?

Are the size, unit weight, type, grade, location, spacing’s and batch or mill  
certificates of steel checked?

Are main steel bars and secondary bars securely tied?  

Are the tie wires tight and close cut?  

Are reinforcement bars free from rust, oil, grout, admixtures and fractures?  

Does the lapping length meet the required specifications?  

Is there an adequate amount of dowel bars?  

Is the number of bars correct?  

Is there adequate space between the reinforcement bars for pouring  

concrete?

Are there adequate amounts of starter bars?  

Is there a need for extra reinforcement at corners or edges?  

Is welding of the steel reinforcement joints required?  

Is the rejected steel removed from construction site?  

 

Testing and Inspection for Reinforcement Yes No

Working drawing checked and approved  

Latest revision being used  

Bar schedules approved  

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Cement Concrete Works-Reinforcement Yes No

Reinforcing steel material approved  

Bar bending and cutting satisfactory  

Corrosion treatment of bars, if required, satisfactory applied  

Bar size and spacing correct  

Bar lap length and location correct  

Bar tied as specified  

Bar assembly rigid and adequately supported  

Cover to bottom bars correct  

Cover to side bars correct  

Cover to top bars correct  

Cover blocks approved including fixing  

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ACTIVITY 8. LAYING OF CEMENT CONCRETE WORKS

Inspection and Testing
Has the contractor carried out the following tests/Inspection for Laying of Cement Concrete Works?

Table 7.1-49: Inspection /Testing Items for Laying of Cement Concrete Works

Laying of Cement Concrete Works Yes No

Is concrete poured in stages and lift for columns and walls?  

Is the maximum free fall of concrete controlled?  

Is there any apparent segregation of aggregate?  

Is the concrete poured from one end and advanced in a forward direction?  

Is the concrete vibrator to satisfactory consistency?  

If there were interruptions, what is maximum interruption time?  

If there where interruptions, are there any cold joints and at what locations?  

Is there adequate protection available for poured concrete from rain, cold or  
extreme hot temperatures?

Does the poured concrete a homogeneous and satisfactory mix?  

Are the concrete batching plants, transit mixers or trucks or site mixers,  
formwork and concrete crews on the site scheduled and organized for
concrete pour without interruptions?

Is the concrete batching slip and/or pour slip, location of concrete pour and  
any unusual activities during the day recorded?

 

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ACTIVITY 9. COMPLETED CEMENT CONCRETE WORKS

Inspection and Testing
Has the contractor carried out the following tests/Inspection for Completed Cement Concrete?

Table 7.1-50: Inspection /Testing Items for Completed Cement Concrete Works

Completed Cement Concrete Works Yes No

Is the formwork stripped at the specified time and strength of concrete?  

Are there adequate provisions on site curing of concrete?  

Is the curing of fresh and stripped concrete satisfactory?  

Is the stripped concrete checked for honeycombing, porous concrete, voids  

and inadequate cover and exposure of reinforcement steel?

If deficiencies are noted, are corrective treatments required?  

Is the hardened/ casted concrete in the structure acceptable?  

Testing and Inspection for Concrete Works Not

Yes No
available

Method statement approved   

Batching plant mixers in working order(separate dispenser for   

admixture, if required, available)

Stand by batchers in working order   

Water , sand, coarse aggregate, cement, admixture approved   

Water, sand, coarse aggregate, cement, cement stock sufficient.   

Concrete conveying arrangement (including transit mixers)   

available in working condition and of sufficient capacity

Formwork approved   

Reinforcement approved   

Pre stressing sheathing approved   

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Completed Cement Concrete Works Yes No

Concreting equipment in working order   

Stand by crane, vibrators present   

Tremie in working order (for under water work)   

Concrete ganging present, including carpenter, steel fixer,   

mechanics and electrician

Access provided   

Safety arrangements adequate   

Lighting provided   

Communication between various points provided   

arrangements for arranging suspension/stoppage of concrete   

provided

curing arrangements made   

laboratory notified   

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ACTIVITY 10. STONE MASONRY

Inspection and Testing
Has the contractor carried out the following tests/Inspection for Stone Masonry?

Table 7.1-51: Inspection /Testing Items for Stone Masonry

Stone Masonry Yes No

Are the bricks are of good quality?  

Is the mortar uniform and proper consistency?  

Is the scaffolding safe?  

Are there sufficient curing facilities for the works?  

Are the laying operations approved?  

Testing and Inspection for Bridge Structures (Masonry retaining wall) Yes No

Has the foundation location been excavated as per the drawings but not  
less than 1m (D) below the lowest ground level

Have the bed levels of the foundation excavation been checked as per the  
drawings

Is the proportion of blinding (footing for masonry stone) correct. I.e. is the  
concrete mix be 1:4:8/20

is the blinding thickness as per the drawing/or as directed by the Employer  

Representative

Is the stone masonry satisfactory and well dressed for coating with mortar  

is the dimension and weight of stone masonry acceptable (I.e. 75mm and  
10kg respectively)

in general is the stones dimensions and alignments are as per clause 3405  
(C ) and division 8900 of the specifications

is the stones wetted before mortared  

Is the proportion of the mortar mix correct? I.e. with a ratio of 3: 1 of sand to  
cement

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Stone Masonry Yes No

is the alignment of the masonry retaining wall frequently checked at  

reasonable heights

is the stone filter material placed as specified on the drawings to the  

requirement of clause 3107 a(ii) and table 3107/1 of grading crushed stone
type B.

is the filter fabric placed as per the drawings and to the requirements of  
clause 3107a(iii)

is 100mm weep holes provided at 3m intervals  

is backfilling behind stone masonry retaining wall carried out with approved  
backfill material

is compaction and moisture content of the backfill checked in each layer  

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ACTIVITY 11. DRAINAGE WORKS

Inspection and Testing
Has the contractor carried out the following tests/Inspection for Drainage Works?

Table 7.1-52: Inspection /Testing Items for Drainage Works

Drainage Works Yes No

Is drain required or not?  

Do drawings mention the invert levels?  

Is drainage outlet available?  

Pipe Culverts Yes No

Are the pipe approved?  

Is the foundation for the pipe firm?  

Is the trenching/excavation is according to the specification?  

Did engineer approve the laying of pipe?  

Is the jointing of pipe appropriate?  

Is the backfilling approved by the engineer?

Testing and Inspection for Installation of Pipe Culvert Yes No

Has the pipe culvert location been excavated as per the drawings  

Have the bed levels of the excavation been checked as per the drawings  

Has the type of bedding specified in the drawing or ordered by the engineer  
constructed

Is the manufactured or imported pipe culvert is as per the Technical  

Specification

Are the installed pipe culverts are free of defects like crack  

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Drainage Works Yes No

Have the jointing of the pipes done properly and collars satisfactorily  
grouted

Has the pipe culvert invert elevation checked as per the drawings  

Does the pipe culvert bed slope conform to the drawings  

Have the pipes culvert been backfilled according to the Technical  

Specification

Have the headwalls constructed as per the drawings and in conformance to  

the Technical Specification

Testing and Inspection for Box Culvert Yes No

Has the Box culvert location been excavated as per the drawings  

Have the bed levels of the excavation been checked as per the drawings  

Has the blinding concrete constructed as per the drawings if required  

Have the shuttering and reinforcements of the bottom slab, side wall and  
top slab be placed as per the drawings

Has the invert elevation of the culvert checked as per the drawings  

Has the proportion of concrete mix be as per the mix design  

Has the cubes and/or cylinders for testing concrete compressive strength  
been taken

Has slump checked frequently during concrete pouring  

Has the minimum compressive strength achieved  

Has the top and bottom concrete slab checked for conformance with the  
drawing like slope etc.

Have the inlet and outlet of the box culvert constructed as per the drawings  

Has the box culvert backfilled and compacted with approved material  

Testing and Inspection for Slab Culvert Yes No

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Drainage Works Yes No

Has the foundation location been excavated as per the drawings  

Have the bed levels of the foundation excavation been checked as per the  
drawings

Have the form works and reinforcements of the Footing, Abutment, and slab  
being properly spaced as per the drawings.

Has the proportion of the concrete mix been as per the mix design  
proportion

Have cube and/or cylinder samples taken for concrete compressive  

strength

Has slump test taken frequently  

Has the minimum compressive strength obtained  

Has the slump test satisfactory  

Has backfilling at the abutment and footings done properly  

Has the filter media placed properly  

Is the Expansion joint as per the drawings  

Comments

Signature: _______________________________Date: __________________

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ACTIVITY 12. BRIDGE STRUCTURES

Inspection and Testing
Has the contractor carried out the following tests/Inspection for Bridge Structures?

Table 7.1-53: Inspection /Testing Items for Bridge Structures

Testing and Inspection for Bridge Structures Yes No

Has the foundation location been excavated as per the drawings  

Have the bed levels of the foundation excavation been checked as per the  
drawings

Have the form works and reinforcements of the Footing, Abutment, Piers,  
Girders and slab being properly spaced as per the drawings.

Has the proportion of the concrete mix been as per the mix design  
proportion

Have cube and/or cylinder samples taken for concrete compressive  

strength

Has slump test taken frequently  

Has the minimum compressive strength obtained  

Has the slump test satisfactory  

Has backfilling at the abutment and footings done properly  

Has the bearings, and filter media placed properly  

Have the Concrete beam placed properly on the abutments.  

Is the Expansion joint as per the drawings  

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ACTIVITY 13. RIVER PROTECTION WORKS

Inspection
Has the contractor carried out the following Inspection for Bridge Structures?

Table 7.1-54: River Protection works Inspection

River Training and Protection Works Yes No

Is the layout plan for guide bond approved?  

Are the activities for guide bond are planned appropriately?  

Are the proper arrangements for the works resources for guide band?  

Is the stone for pitching are of good quality?  

Are the preparatory works for the aprons are carried out properly?  

Are the construction operations appropriate and approved by the engineer?

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ACTIVITY 14. GEO SYNTHETICS

Inspection
Has the contractor carried out the following Inspection for Geo Synthetics?

Table 7.1-55: Geo Synthetics works Inspection

Geo Synthetics Yes No

Are the materials for geo synthetics accepted and approved the stone of  
geo textile material should be of stone as specified on the drawing?

Is the geo textile selected appropriately?  

Are the mechanical and other characteristics meeting the specification?  

Does the contractor submit the method statement?

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ACTIVITY 15. TRAFFIC SIGNS

Inspection
Has the contractor carried out the following Inspection for Traffic Signs?

Table 7.1-56: Traffic Sign works Inspection

Traffic Signs Yes No

Is appropriate certification obtained from manufacturer not?  

Is the sign laid in accordance with contract drawing?  

Sign laid erected are sufficient or not?  

Proper treatment to signs and sign posts are treated?  

Are the signs are fixed properly to sign post with from fixing of sign post to  
the ground?

Are the overhead signs installed as per the specification?

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ACTIVITY 16. SITE CLEARANCE

Inspection
Has the contractor carried out the following Inspection for Site Clearance?

Table 7.1-57: Site Clearance works Inspection

Site Clearance Yes No

Are the cut/fill limits staked or not?  

Is the topsoil removed properly?  

Does the ground require any rectification and preparatory works?  

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ACTIVITY 17. SURVEY WORKS

Inspection
Has the contractor carried out the following Inspection for Survey Works?

Table 7.1-58: Survey works Inspection

Survey works Yes No

All the co-ordinates and levels are in concurrence with the contract  
drawings?

Any major derivations from the tender drawing?  

Is the comparative report necessary or not?  

Are the co-ordinate control points and benchmarks permanent or require  

replacing?

Are all the co-ordinates control points in place?  

Are all the benchmark points in place?  

Is there a necessity to redesign co-ordinate and levels?  

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ACTIVITY 18. STRIPPING OF TOP SOIL

Inspection
Has the contractor carried out the following Inspection for Stripping of top Soil?

Table 7.1-59: Stripping of Top Soil Inspection

Stripping of top soil Yes No

Is the stripping of topsoil done as per specification?  

Is the stockpile material maintained properly?  

Are the slopes ready for receiving topsoil?  

Comments

Signature: _______________________________Date: __________________

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7.2 STANDARD CHECKLIST FOR MONITORING GENERAL AND SUBSIDARY

ITEMS

IN THE FOLLOWING SHEETS, STANDARD CHECKLIST FOR THE GENERAL ITEM AND SOME
SUBSIDARY WORKS

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ACTIVITY 1: TRAFFIC MANAGEMENT

Inspection

Table 7.2-60: Check List for Traffic Management

Description Yes No

Has the contractor prepared & submitted traffic management plan before 30  
days prior to commencement of the works?

Is the temporary traffic diversion proposed by the contractor affecting the  

property or/trigonometric survey monuments?

Has the contractor provided reasonable notice of any proposed road

closure?

Has the contractor provided adequate flagmen, signs, barriers, lights,  

communication and staff to ensure safe traffic flow?

On completion of the day’s work, has the contractor leaved the works in  
such a condition to allow the safe passage of through traffic?

Is the maximum temporary traffic diversion limited to 10km?  

Is the minimum width of temporary traffic diversion limited to 3.5m & 7.5m  
for single ad two ways traffic respectively?

In half way construction, is the contractor arrange his work in such a way  
that at all times the traffic will have free one way access to at least to the
width of the road way during the construction period?

In half way construction, is the maximum length of a single working lane  

limited to 500m?

Are adequate temporary drainage structures provided in temporary traffic  

diversion?

Is the road bed of the traffic diversion compacted satisfactorily?  

Is compaction of the embankment for traffic diversion made satisfactorily?  

Is the traffic diversion surfaced with approved gravel wearing material?  

Is granular material of the temporary traffic diversion compacted  

satisfactorily?

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Description Yes No

Is the temporary traffic diversion maintained regularly?  

Is the temporary traffic diversion watered regularly to keep down dust?  

After the traffic is routed permanently to the new route, is the temporary  
diversion removed and the area reinstated to its natural condition?

Comments

Signature: _______________________________Date: __________________

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ACTIVITY 2: CONSTRUCTION OF EMPLOYER REPRESENTATIVE’S

OFFICES, ACCOMMODATION AND LABORATORY BUILDING
Inspection

Table 7.2-61: Check List for Engineer’s office & Laboratory Facilities & Building
Description Yes No

Are the site, orientation and plan of the buildings approved?  

Is the site layout as per the drawings?  

Is the foundation material of the buildings acceptable for the superstructure  

load or need improvement?

Is the foundation material compacted satisfactorily?  

Are the materials for masonry work like stone, sand and water approved?  

Is the stone for masonry work shaped and dressed satisfactorily?

Is the mortar mix proportion as per the standard requirements of the  

Ethiopian Building Standards or any other internationally accepted
standards?

Is the hardcore and masonry works constructed as per the drawings and site  
condition?

Is the backfill in foundation construction made with approved material?  

Is the back fill material compacted to satisfactory level?  

Is the reinforcement arrangement of the grade beam, beams and columns (if  
any) as per the drawings?

Is the proportion of cement, sand and coarse aggregates for grade beam  
and column as per the Ethiopian standards or any other internationally
accepted standards?

Is the walls constructed with fiber cement or other approved material?  

Are the walls double and filled with insulating materials?  

Is the clear height of the building is as provided on Division 1400 of Special  

Provision for the Technical Specification (SPTS)?

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Description Yes No

Is ceiling provided for each building?  

Is the fittings of the buildings are provided as per the drawings, and Division  
1400 of the SPTS?

Is the floor of the buildings as per the requirements of Division 1400 of  

SPTS?

Is the building painted with approved paint?  

Is the paint work maintained regularly?  

Comments

Signature: _______________________________Date: __________________

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ACTIVITY 3: CHECK LIST FOR SUBMITTING AS BUILT

CHECK LIST FOR SUBMITTING AS BUILT

1. All grade revisions have been plotted on the plan profile sheet to reflect changes made
during construction
2. All stations or equations that have been introduced or changed during construction are
shown on the plan and profile sheet
3. All drainage structures revisions are shown on the summary of drainage structure sheet
4. All major changes include utility relocations are marked on the plan sheet
5. Revision-date, brief description, and sheet number are shown on the lower left set
6. All required additional cross section sheet number have been added to the plans set
7. All revised plan sheet and index drawings have been added to the plans set
8. All shop drawings and other working drawings have been added to the plans set
9. The index sheets that were actually used for the construction have been indicated in the
final plans.
10. A complete index: plan sheet, list of notebooks and their general description,
computation book and all additional cross section sheets have been typed and shown
over the original index of sheet.
11. The name of the contractor, RE, and the dates related to work stared, and when work
was completed are shown on the right side of the key sheet.
12. “AS-BUILT” have been prominently inked, or otherwise placed across the top of the key
sheet.
OTHER ITEMS REQUIRED FOR THE SPECIFIC PROJECT (SPECIFY BELOW)
13. \ …………………………

14. ……………………………

15. …………………………

16. …………………………

Form No: CL/01

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SAFETY COMPLIANCE INSPECTION GUIDE

Item Item Description Compliance “Yes”, “No” Remark

No. or “NR”=Not Required
1 Trained first aid person
2 First-aid kit
3 Safety poster displayed
4 Clean water container
5 Adequate water container
6 Adequate toilet facilities
7 Hard hats
8 Safety insect net
9 Fire extinguishers
10 Stable ladders
11 Stable scaffolds and guard rails
12 Motor vehicles checked
13 Drivers wear safety belts
14 All excavations are made gently sloped
and shaved
15 Others: Specify item
…………………………………………….
…………………………………………….
…………………………………………….
…………………………………………….

Date : ____________________

Checked by: _____________________

Form No: CL/02

ENVIRONMENTAL IMPACT CONTROL GUIDE LINES

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Item Item Description Status

No.

1 Effect of excavation on the road side hydrology

2 Effect of excavation of quarries, borrow pits and ditches

on malaria formation

3 Effect of the road on adjacent farm land flooding

4 Reinstatement of quarries and borrow sites

5 Dust protection

6 Marking of tress not to note cut down

7 Protection of wet land’s bird environment

8 Grave yard sites are protected

9 HIV-over all awareness and protective measures are in

place

Others: Specify item

Date : ____________________

Checked by: _____________________

Form No: CL/03

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ACTIVITY 4: SAFETY COMPLIANCE INSPECTION GUIDE

Table 0-62: Check List for Safety Compliance

Item Compliance “Yes”, “No”
Item Description Remark
No or “NR”=Not Required

Trained First Aid Person

First-Aid Kit

Safety Poster Displayed

Clean Water Container

Adequate Water Container

Adequate Toilet Facilities

Hard Hats

Safety insect Net

Fire Extinguishers

Stable Ladders

Stable Scaffolds and Guard rails

Motor Vehicles Checked

Drivers wear safety belts

All Excavations are made gently sloped and

shaved

Others: Specify Item

………………………………….…

………………………………….…

………………………………….…

………………………………….…

Date :

Checked By :

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ACTIVITY 5: ENVIRONMENTAL IMPACT CONTROL GUIDE LINES

Table 0-63: Check List for Traffic Management

Item
Item Description Status
No

Effect of excavation on the road side

hydrology

Effect of excavation of quarries, Borrow pits

and ditches on malaria formation.

Effect of the road on adjacent farm land

flooding.

Reinstatement of quarries and borrow sites.

Dust protection

Marking of tress not to note cut down

Protection of wet land’s bird Environment

Grave yard sites are protected

HIV – over all awareness and protective

measures are in place

Others: Specify Item

Date :
Checked By : _____________________

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7.3 INSPECTION AND TEST PLAN (ITP)

On the following sheets, Inspection and Test Plan (ITP) for all the defined major work items are listed.
If on the course of the works, any more item is believed to be major the QAE shall prepare a similar
ITP for that item.

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ACTIVITY 1: CLEARING AND GRUBBING

Table 7.3-64: Inspection & Testing Plan for Clearing & Grubbing

Staff Intervention Level

Reference Insp’n/Test Recorded
Item No Activity
Clause Frequency Design Hold Witness In File …
Review Points Points ………

Prerequisites

LT, INS,
Revise and issue design
Initial LS,
and other documents
QAE

LT, INS,
Obtain and check
At start LS,
submitted drawings
QAE

Preliminary Tasks

Clause
Check setting out of Work At start LS WI, QAE
1204

…………………………..

Execution of the Works

Setting out of work &

Clause
protection of survey At Start LS WI, QAE
1204
monuments

Checking filling and Routine

Clause
compaction of pits formed WI, MI QAE
2103
by roots and stumps

Checking preservation of Routine

suitable topsoil as directed Clause
WI MI, QAE
by the Employer 2102
Representative

Checking disposal of Routine

Clause
material in approved WI MI, QAE
2103
dumping area

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Staff Intervention Level

Reference Insp’n/Test Recorded
Item No Activity
Taking original ground Clause Routine
Frequency In File …
Clause WI, MI,
level before filling/roadway LS
2602 QAE
excavation

…………………………..

 Close Final Reports

Record the inspection and LT, INS,

Routine QAE
measurement results LS

Close out non- For each

QAE
conformance reports NCR

Archive all records End QAE

…………………………..

Key/Abbreviations

LT :Laboratory Technician INS: SI, MI and WI QAE : QA Engineer ….. :

(ME/RE/ARE…) ………………………………
WI :Inspector/s of Works LS :Land Surveyor/s
NCR : Non ….. :
SI :Structural Inspector Sec : Section
Conformance Report ………………………………
MI :Material Inspector Div : Division
H :Hold Point ….. :
………………………………
W :Witness Point
….. :
………………………………

Name Position Signature Date

ITP Prepared by

Checked/Appr. by

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ACTIVITY 2: ROAD BED PREPARATION

Table 7.3-65: Inspection & Testing Plan for Road Bed Preparation
Staff Intervention Level
Ite Insp’n/Tes
Referenc Hold Witnes Recorded
m Activity t
e Clause Design Review Point s … In File …
No Frequency
s Points
  Prerequisites              
Revise and issue
  design and other   Initial LT, INS, LS, QAE        
documents
Obtain and check
    At start LT, INS, LS, QAE        
submitted drawings
  Preliminary Tasks              
Check setting out of Clause: WI,
  At start   LS    
Work 1204 QAE
…………………………
               
..
Execution of the
               
Works
Check for appropriate
formation of benching
for steep fill section Clause:
  Routine   WI QAE    
and narrow side fill 4405
section in existing road
before filling
Check level of existing
Clause :
  ground (Road bed) Routine   LS QAE    
1204
and rectify if required
Check treatment of the
WI,
roadbed as directed by Clause :
  Routine   MI, QAE    
the Employer 4103
LT
Representative
Check field dry density
& moisture content of
Clause LT,
  existing ground(road Routine   QAE    
4102 WI
bed) and rectify if
required
…………………………
               
..
   Close Final Reports              
Record the inspection LT,
  and measurement   Routine   QAE INS,    
results LS
Close out non- For each
      QAE      
conformance reports NCR
  Archive all records   End   QAE      
…………………………
               
..

Key/Abbreviations
INS: SI, MI QAE : QA Engineer ….. :
LT :Laboratory Technician
and WI (ME/RE/ARE…) …
LS :Land NCR :Non Conformance ….. :
WI :Inspector/s of Works
Surveyor/s Report …
….. :
SI :Structural Inspector Sec :Section H :Hold Point
…
….. :
MI :Material Inspector Div :Division W :Witness Point
…

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  Name Position Signature Date

ITP Prepared by        
Checked/Appr. by        

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ACTIVITY 3: EXCAVATION WORKS

Table 7.3-66: Inspection & Testing Plan for Excavation
Staff Intervention Level
Ite Insp’n/Tes
Referenc Hold Witnes Recorded
m Activity t ……
e Clause Design Review Point s In File …
No Frequency …
s Points
  Prerequisites              
Revise and issue design
    Initial LT, INS, LS, QAE        
and other documents
Obtain and check
    At start LT, INS, LS, QAE        
submitted drawings
  Preliminary Tasks              
Clause: WI,
  Check setting out of Work At start   LS    
1204 QAE
  Execution of the Works              
Check and inspect
sampling and testing of Clause: QAEI,
  Routine   LT,MI    
excavated material for 4402 WI
each layer
Check , inspect and
record the appropriate Clause: WI,
  Routine   QAE    
utilization of suitable 4207 MI
excavated material
Check and inspect
dumping of surplus and Clause: QAE,
  Routine   WI    
unsuitable material in 4207 MI
permitted dumping areas
Check finishing of slope LS,
  DIV: 4500     QAE    
and rectify if required WI
   Close Final Reports              
Record the inspection, LT,
  testing and measurement   Routine   QAE INS,    
results LS
Close out non- For each
      QAE      
conformance reports NCR
  Archive all records   End   QAE      
  …………………………..              

Key/Abbreviations
INS: SI, MI QAE : QA Engineer ….. :
LT :Laboratory Technician
and WI (ME/RE/ARE…) …
LS :Land NCR :Non Conformance ….. :
WI :Inspector/s of Works
Surveyor/s Report …
….. :
SI :Structural Inspector Sec :Section H :Hold Point
…
….. :
MI :Material Inspector Div :Division W :Witness Point
…

  Name Position Signature Date

ITP Prepared by        
Checked/Appr. by        

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ACTIVITY 4: EMBANKMENT AND CAPPING LAYER CONSTRUCTION

Table 7.3-67: Inspection & Testing Plan for Embankment & Capping Layer
Refere Insp’n/Te Staff Intervention Level
Ite
nce st Hold Witnes Recorded
m Activity ……
Claus Frequenc Design Review Point s In File …
No …
e y s Points
  Prerequisites              
Revise and issue design and
    Initial LT, INS, LS, QAE        
other documents
Obtain and check submitted
    At start LT, INS, LS, QAE        
drawings
  Preliminary Tasks              
Claus
WI,
  Check setting out of Work e: At start   LS    
QAE
1204
  Execution of the Works              
Claus
Check suitability of material from
es: WI,
excavation and borrow pit for the
  4402, Routine   MI, QAE    
construction of embankment and
4403, LT
capping layer
4404
Check and inspect
transportation, dumping and Claus
WI,
  spreading of approved material e: Routine        
MI
in Capping layer and 4405
embankment layer(s)
Check and inspect level of the
Claus
Capping layer and embankment LS,W
  e: Routine   QAE    
for each layer of construction I
1204
and rectify if required
Check and inspect field dry
density and moisture content of
Claus
the Capping layer and LS,W
  e:     QAE    
embankment for each layer of I
4405
construction and rectify if
required
Check finishing of slope and DIV: LS,
      QAE    
rectify if required 4500 WI
   Close Final Reports              
LT,
Record the inspection, testing
    Routine   QAE INS,    
and measurement results
LS
Close out non-conformance For each
      QAE      
reports NCR
  Archive all records   End   QAE      
  …………………………..              

Key/Abbreviations
INS: SI, MI QAE : QA Engineer ….. :
LT :Laboratory Technician
and WI (ME/RE/ARE…) …
LS :Land NCR :Non Conformance ….. :
WI :Inspector/s of Works
Surveyor/s Report …
….. :
SI :Structural Inspector Sec :Section H :Hold Point
…
….. :
MI :Material Inspector Div :Division W :Witness Point
…

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  Name Position Signature Date

ITP Prepared by        
Checked/Appr. by        

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ACTIVITY 5: GRANULAR SUB BASE (GSB)

Table 7.3-68: Inspection & Testing Plan for Granular Sub base
Staff Intervention Level
Ite Refere Insp’n/Tes
Hold Witnes Recorded
m Activity nce t ……
Design Review Point s In File …
No Clause Frequency …
s Points
  Prerequisites              
Revise and issue design and
    Initial LT, INS, LS, QAE        
other documents
Obtain and check submitted
    At start LT, INS, LS, QAE        
drawings
  Preliminary Tasks              
Clause: WI,
  Check setting out of Work At start   LS    
1204 QAE
  Execution of the Works              
Check for upper layer immediately Clause:
  Routine   WI QAE    
before laying 1206
Clause
Approve Stockpile material for s: MI,
  Routine   QAE    
GSB 5104, LT
5105
Check and inspect scarification, WI,
Clause
  mixing and showering of the     MI, QAE    
s: 5106
existing insitu pavement material LT
Monitor loading, hauling,
Clause: WI,
  dumping, mixing and showering Routine        
5107 MI
process
Check Spreading in uniform layer, Clause
grade to the required lines and s:5106 WI,
  Routine        
levels. Check moisture content MI
5107
and rectify if needed
Clause: WI,
  Check the compaction process Routine        
5107 MI
Clause
Check lines, levels and slopes s:1204
  Routine   LS QAE    
along and across the road.
5111
Clause:
  Test the DD and MC Routine   LT QAE    
5112
   Close Final Reports              
LT,
Record the inspection, testing and
    Routine   QAE INS,    
measurement results
LS
Close out non-conformance For each
      QAE      
reports NCR
  Archive all records   End   QAE      
Key/Abbreviations
INS: SI, MI QAE : QA Engineer ….. :
LT :Laboratory Technician
and WI (ME/RE/ARE…) …
LS :Land NCR :Non Conformance ….. :
WI :Inspector/s of Works
Surveyor/s Report …
….. :
SI :Structural Inspector Sec :Section H :Hold Point
…
….. :
MI :Material Inspector Div :Division W :Witness Point
…

  Name Position Signature Date

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Checked/Appr. by        

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ACTIVITY 6: ROAD BASE

Table 7.3-69: Inspection & Testing Plan for Road Base
Staff Intervention Level
Ite Insp’n/Tes
Reference Hold Witnes Recorded
m Activity t ……
Clause Design Review Point s In File …
No Frequency …
s Points
  Prerequisites   Initial          
Revise and issue design and other
    At start LT, INS, LS, QAE        
documents
  Obtain and check submitted drawings   At start LT, INS, LS, QAE        
  Preliminary Tasks              
Clause: WI,
  Check setting out of Work At start   LS    
1204 QAE
  Execution of the Works              
Check for upper layer immediately Clause:
  At start   WI QAE    
before laying 1206
Approve Stockpile material after mixing Clause: MI,
  Routine   QAE    
for Road base 5204,5205 LT

Monitor loading, hauling, dumping, Clause:520 WI,

  Routine        
mixing and showering process 8 MI
Check spreading in uniform layer,
grade to the required lines and levels. Clause: WI,
  Routine        
Check moisture content and rectify if 5209 MI
needed
Clauses: WI,
  Check the compaction process Routine        
5208,5209 MI

Check lines, levels and slopes along Clauses:

  Routine   LS QAE    
and across the road. 1204, 5211
Clause:
  Test the DD and MC Routine   LT QAE    
5211
Clause:
  Check the surface roughness Routine   WI QAE    
5211
   Close Final Reports              
LT,
Record the inspection, testing and
    Routine   QAE INS,    
measurement results
LS
For each
  Close out non-conformance reports     QAE      
NCR
  Archive all records   End   QAE      
  …………………………..              

Key/Abbreviations
INS: SI, MI QAE : QA Engineer ….. :
LT :Laboratory Technician
and WI (ME/RE/ARE…) …
LS :Land NCR :Non Conformance ….. :
WI :Inspector/s of Works
Surveyor/s Report …
….. :
SI :Structural Inspector Sec :Section H :Hold Point
…
….. :
MI :Material Inspector Div :Division W :Witness Point
…

  Name Position Signature Date

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ACTVITY 7: ASPHALT CONCRETE (AC)

Table 7.3-70: Inspection & Testing Plan for Asphalt Concrete
Ite Staff Intervention Level
Reference Insp’n/Test Recorded
m Activity Hold Witness
Clause Frequency Design Review … In File …
No Points Points
  Prerequisites              
LT, INS, LS,
  Revise and issue design and other documents   Initial        
QAE
LT, INS, LS,
  Obtain and check submitted drawings   At start        
QAE
  Preliminary Tasks              
  Check setting out of Work Clause: 1204 At start   LS WI, QAE    
  Execution of the Works              
  Check CSBC layer immediately before cleaning Clause: 1206 Routine   WI QAE    
Clause:63A02
,
  Check and approve asphalt aggregates in stockpiles Routine   MI, LT QAE    
63B02.,63C0
2
Approval of prepared CSBC layer for priming after
  Clause: 1206 Routine   WI, QAE QAE    
cleaning the surface
Check & measure spraying rate of prime coat on the
  DIV: 6100 Routine   LT, MI QAE    
approved surface
Check appropriateness and sufficiency of equipment for Clause:
      WI QAE    
asphalt concrete construction 63A03
Check loading of plant approved aggregate for the Clause:
  Routine   MI, WI      
asphalt hot mix 63A04
Clause: Clause:
  inspect and check the plant the mix is as per the JMF   WI, MI QAE    
63A12 63A03

Clause: QAE, WI,

  Measure temperature of the mix before and after laying Routine   QAE    
63A06 MI
Clauses:
Inspect compaction of the hot mix as per the compaction 63A11,
  Routine   WI, MI QAE    
temperature set 63B03,
63C03
Check lines, levels and slopes along and across the Clauses:
  Routine   LS, WI QAE    
road and rectify immediately if needed 1204 63A18
Clause:
  Check and rectify any defects after construction     WI, MI QAE    
63A15
   Close Final Reports              
LT, INS,
  Record the inspection, testing and measurement results   Routine   QAE    
LS
For each
  Close out non-conformance reports     QAE      
NCR
  Archive all records   End   QAE      
Key/Abbreviations
INS: SI, MI QAE : QA Engineer ….. :
LT :Laboratory Technician
and WI (ME/RE/ARE…) …
LS :Land NCR :Non Conformance ….. :
WI :Inspector/s of Works
Surveyor/s Report …
….. :
SI :Structural Inspector Sec :Section H :Hold Point
…
….. :
MI :Material Inspector Div :Division W :Witness Point
…

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  Name Position Signature Date

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Checked/Appr. by        

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ACTIVITY 8: RC PIPE PRODUCTION AND RC AND MB INSTALLATION

Table 7.3-71: Inspection & Testing Plan for RC pipe production & RC & MB Installation.
Staff Intervention Level
Item Insp’n/Test Hold … Recorded In
Activity Reference Clause Witness
No Frequency Design Review Point … File …
Points
s …
  Prerequisites              
Revise and issue design and other LT, INS, LS,
    Initial        
documents QAE
LT, INS, LS,
  Obtain and check submitted drawings   At start        
QAE
  Preliminary Tasks              
  Check setting out of Work Clause: 1204 At start   LS SI, QAE    
  Execution of the Works              
Check the formwork and spacing of
DIV: 3200, 8200,
  reinforcement steel as per the drawings for Routine   SI QAE    
8300
RC pipe
Check pouring of concrete with the
  appropriate proportion of approved mix DIV : 3200, 8400 Routine   SI,LT      
design ingredients
Measure slump of fresh concrete and take
  DIV : 8400 Routine   LT      
sample of concrete cubes
Check marking of pipe before keeping in
    Routine   SI      
water bath
Inspect appropriate curing of the concrete
  DIV : 8400 Routine   SI      
pipe
  Load Test on randomly selected pipe   Routine   QAE LT    
SI,
Check excavation of foundation trench and
  DIV : 3200 Routine   LS, QAE    
compaction of bed at founding level
LT
Check & inspect construction of the
  DIV : 3200 Routine   SI QAE    
beddings as per the drawing
Inspect construction of masonry headwalls
  with approved masonry stone and approved DIV : 3200, 8900 Routine   MI, SI      
mortar mix
Inspect laying and joining of approved RC
  and metal pipes and backfilling of pipe DIV : 3200 Routine   SI      
trenches
   Close Final Reports              
Record the inspection, testing and LT, INS,
    Routine   QAE    
measurement results LS

  Close out non-conformance reports   For each NCR   QAE      

  Archive all records   End   QAE      

Key/Abbreviations
INS: SI, MI QAE : QA Engineer
LT :Laboratory Technician ….. : …
and WI (ME/RE/ARE…)
LS :Land NCR :Non
WI :Inspector/s of Works ….. : …
Surveyor/s Conformance Report
SI :Structural Inspector Sec :Section H :Hold Point ….. : …
MI :Material Inspector Div :Division W :Witness Point ….. : …

  Name Position Signature Date

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ACTIVITY 9 : BRIDGE AND BOX CULVERTS

Table 7.3-72: Inspection & Testing Plan for Bridge & Box Culvert
Insp’n/Te Staff Intervention Level
Ite Refere Recorde
st
m Activity nce/Cl Hold … d In File
Frequen Witness
No ause Design Review Point … …
cy Points
s …
  Prerequisites              
Revise and issue design and other
    Initial LT, INS, LS, QAE        
documents
  Obtain and check submitted drawings   At start LT, INS, LS, QAE        
  Preliminary Tasks              
Claus
  Check setting out of Work e: At start   LS SI, QAE    
1204
  Execution of the Works              
Check excavation of foundation trench and DIV: SI,
  Routine   QAE    
compaction of bed at founding level 8100 LS
Inspect and check concrete pouring with DIV:
  approved mix design of blinding concrete 3200, Routine   SI, MI QAE    
on the prepared founding surface 8400
DIV:
Check shuttering and reinforcement for 3200,
  bottom slab/footing for box/bridge 8200, Routine   SI QAE    
respectively as per the drawings 8300,
8400
Inspect and check concrete pouring with
DIV:
approved mix design for bottom SI,
  3200, Routine   QAE    
slab/footing for box/bridge respectively. LT,MI
8400
Take also the appropriate sampling
DIV:
Check shuttering and reinforcement for 3200,
  impervious concrete flooring and Cut-off- 8200, Routine   SI QAE    
wall. 8300,
8400
Check an inspect pouring of concrete in DIV:
SI,
  concrete flooring and Cut-off-wall and 3200, Routine        
LT,MI
taking the appropriate sample 8400
DIV:
Check shuttering and reinforcement for 3200,
  side wall and top slab of box culvert and 8200, Routine   SI QAE    
abutments. pier and capping of bridges 8300,
8400
Inspect and check concrete pouring with
approved mix design for side wall and top DIV: SI,
  slab of box culvert and abutments, pier, 3200, Routine   LT,      
and capping of bridges. Take also the 8400 MI
appropriate sampling
DIV:
Check and inspect manufacturing of pre- 8200,
  Routine   SI, LT QAE    
cast beam for bridge girder 8300 ,
8400
Check placement of filter media, apron, DIV:
  Routine   SI QAE    
expansion joints bearing and hand railing 8700
Check and inspect installation of the
  approved pre cast beam girder as per the   Routine   SI QAE    
drawings
  Check & inspect shuttering and DIV: Routine   SI QAE    

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8200,
reinforcement of top slab of bridges as per
8300 ,
the drawing
8400
Check and inspect pouring of top slab DIV:
  Routine   SI, LT QAE    
bridges and take the necessary samples 8400
Checking all levels and measurements at DIV:
  Routine   LS QAE    
all appropriate levels as per the drawings 1204
   Close Final Reports              
Record the inspection, testing and LT, INS,
    Routine   QAE    
measurement results LS
For each
  Close out non-conformance reports     QAE      
NCR
  Archive all records   End   QAE      

Key/Abbreviations
INS: SI, MI QAE : QA Engineer ….. :
LT :Laboratory Technician
and WI (ME/RE/ARE…) …
LS :Land NCR :Non Conformance ….. :
WI :Inspector/s of Works
Surveyor/s Report …
….. :
SI :Structural Inspector Sec :Section H :Hold Point
…
….. :
MI :Material Inspector Div :Division W :Witness Point
…

  Name Position Signature Date

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ACTIVITY 10: OTHER DRAINAGE AND PROTECTION WORKS

Table 0-73: Inspection & Testing Plan for Other Drainage & Protection Works
Staff Intervention Level
Ite Recorde
Insp’n/Test …
m Activity Reference Clause Hold Witness d In File
Frequency Design Review …
No Points Points …
…
  Prerequisites              
LT, INS, LS,
  Revise and issue design and other documents   Initial        
QAE
LT, INS, LS,
  Obtain and check submitted drawings   At start        
QAE
  Preliminary Tasks              
  Check setting out of Work Clause: 1204 At start   LS WI, QAE    
  Execution of the Works              

Check and inspect construction of side drains as per Clauses:3103,

      SI, WI QAE    
the drawings to the required level and grading
3104, 3105
Check and inspect construction of subsurface drain SI,
  Clauses:3107 Routine   QAE    
as per the drawings to the required level and grading WI,LS
Check and inspect the construction of impermeable
  backfilling for subsurface drain with approved Clauses:3107 Routine   SI, MI QAE    
material
Check and inspect excavation and bed preparation of
  DIV:8900 Routine   SI, WI QAE    
foundation for retaining wall construction
Check and inspect construction of stone masonry for
  retaining wall with approved stone and mortar mix to DIV:8900 Routine   SI, MI QAE    
the required level and slope
Check & inspect laying of crushed stone in retaining
  DIV:8900 Routine   MI, SI      
wall as per the drawings
Check and Inspect construction of upstream and
  DIVs:3300, 3400 Routine   SI, WI QAE    
downstream protection works of drainage structures
  Check and Inspect installation of gabions DIV:9100 Routine   SI, WI QAE    
Check and inspect construction of Delineator,
Markers, kilometer posts, Guardrails, Road sign, DIV:9200, 9300, INS,
  Routine   QAE    
Road traffic markings and road studs as per the 9400, 9500 LS
drawings
Check and inspect landscaping and grassing as per SI,WI,
  DIV:9600 Routine   QAE    
the drawings MI
   Close Final Reports              
Record the inspection, testing and measurement LT, INS,
    Routine   QAE    
results LS
For each
  Close out non-conformance reports     QAE      
NCR
  Archive all records   End   QAE      
Key/Abbreviations
INS: SI, MI QAE : QA Engineer ….. :
LT :Laboratory Technician
and WI (ME/RE/ARE…) …
LS :Land NCR :Non Conformance ….. :
WI :Inspector/s of Works
Surveyor/s Report …
….. :
SI :Structural Inspector Sec :Section H :Hold Point
…
….. :
MI :Material Inspector Div :Division W :Witness Point
…

  Name Position Signature Date

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ACTIVITY 11: ENVIRONMENT, ACCESS ROAD AND SAFETY

Table 0-74: Inspection & Testing Plan for Environmental Access Road & Safety
Staff Intervention Level
Ite Recorde
Reference Insp’n/Test Witnes
m Activity Hold …… d In File
Clause Frequency Design Review s
No Points … …
Points
  Prerequisites              
Revise and issue design and other
    Initial LT, INS, LS, QAE        
documents
Obtain and check submitted
    At start LT, INS, LS, QAE        
drawings
  Preliminary Tasks              
WI,
  Check setting out of Work Clause: 1204 At start   LS    
QAE
  Execution of the Works              
Check and inspect the construction
        WI QAE    
of safe access road if required
Check and inspect land escape Clause 1602
and vegetation preservation,
  Clause 1605 Routine   WI QAE    
Prevention of water pollution,
during the construction work Clause 1606
Check blasting operation in
quarries, roadway excavation in QAE,W
  Clause 1602 Routine   QAE    
respect to safety and damages I
occurring to the surrounding trees
Check and inspect the construction
  Clause 1603 Routine   WI QAE    
of temporary soil erosion control
Check and inspect prevention of
  any pollution as per the Clause 1606 Routine   WI QAE    
Government Law
Check & inspect preservation of
WI,QA
  Historical, Archaeological and Clause 1607 Routine   QAE    
E
cultural remains
Check & inspect reinstatement of  
borrow pits, quarries, diversion
  Clause 1602   WI QAE    
road access road , camp site and end
etc
   Close Final Reports              
Record the inspection, testing and LT, INS
    Routine   QAE    
measurement results & LS
  Close out non-conformance reports   For each NCR   QAE      
  Archive all records   End   QAE      
Key/Abbreviations
INS: SI, MI QAE : QA Engineer ….. :
LT :Laboratory Technician
and WI (ME/RE/ARE…) …
LS :Land NCR :Non Conformance ….. :
WI :Inspector/s of Works
Surveyor/s Report …
….. :
SI :Structural Inspector Sec :Section H :Hold Point
…
….. :
MI :Material Inspector Div :Division W :Witness Point
…

  Name Position Signature Date

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8. APPENDIX

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ANNEX 1: QUALIFICATION AND JOB DESCRIPTIONS OF THE STAFF

N
Proposed position Experience Years Rating
o

A Resident engineer Excellent

Very
Experience as RE,PM in Road >5 Years
Good.
construction, upgrading or rehabilitation >4-5 Years
Good
projects or
>2-<4 Years
Poor
Experience as ARE in managing or
<2 Years
administering of Road construction,
upgrading or rehabilitation projects
representing any if the three construction
contracts

OR Excellent
>8 Years
Experience as assistant resident engineer Very
in managing or administering of road >6-<8 Years Good.
construction upgrading or rehabilitation >3-<6 Years Good
projects representing in three parties in Poor
<3 Years
construction contracts
OR
Experience as pavement/material
Excellent
engineer or project engineer or project >10 Years
coordinator in managing or administering Very
>7-9 Years
road construction, upgrading or Good.
rehabilitation projects in constructions >4-<6 Years Good
contracts. <4 Years Poor

Experience as resident Engineer or >3 Years Excellent

Project Manager on construction of
>2-<3 Years Very
minimum double / triple bituminous
Good.
surface treatment or asphalt concrete >1-<2 Years
Good
road projects <1 Years
Poor

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N
Proposed position Experience Years Rating
o

OR
Experience as Assistance resident >4 Years Excellent
Engineer on Construction of minimum
2-<4 Years Very
Double/Triple Bituminous surface
>1-2Years Good.
treatment or asphalt concrete road
Good
projects. <1 Years
Poor

OR >5 Years
Excellent
Experience as Pavement/Material on >3-<5 Years
construction of Double/Triple Bituminous Very
>1-3 Years Good.
Surface treatment or asphalt Concrete
road projects. <1 Years Good
Poor

b Assistance Resident Experience as RE,PM in Road >3 Years Excellent

Engineer construction, upgrading or rehabilitation
>2-<3 Years Very
projects representing any of the three
Good.
parties in construction contracts >1-2 Years
Good
OR <1 Years
Poor
Experience as Assistance Resident
Engineer in managing or administering of >4 Years
road construction, upgrading or Excellent
2-4 Years
rehabilitation projects representing any of Very
the three parties in construction contracts 1-2 Years Good.
OR <1 Years Good

Experience as Pavement/ Material Poor

Engineer or project Engineer or project
coordinator in managing or administering
road construction, upgrading or >5 Years
rehabilitation projects in construction >3-<5 Years Excellent
contract
>1-3 Years Very
Good.
<1 Years
Good

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N
Proposed position Experience Years Rating
o

Poor

Excellent
>2 Years
Experience as resident Engineer or Very
2 Years Good.
Project Manager on construction of
minimum double / triple bituminous 1-<2 Years Good
surface treatment or asphalt concrete Poor
<1 Years
road projects
OR
>3 Years Excellent
Experience as Assistance resident
Very
Engineer on Construction of minimum >2-<3 Years
Good.
Double/Triple Bituminous surface 1-<2 Years
Good
treatment or asphalt concrete road
<1 Years Poor
projects.
OR
>4 Years Excellent
Experience as Pavement/Material on
construction of Double/Triple Bituminous >2-<4 Years Very
Surface treatment or asphalt Concrete Good.
>1-2 Years
road projects. Good
<1 Years
Poor

>5 Years Excellent

4 Years Very
Senior High way Experience as High way engineer in Road
c Good.
engineer design/construction projects 3 Years Good
<3 Years Poor

>8 Years Excellent

Years of Experience as structural >5-8 Years Very
Senior structural
d engineer on road and/or Bridge Good.
engineer >3-5Years
construction/Bridge design projects Good
<3 Years Poor

e Senior Experience on road design/construction >8 Years Excellent

Material/pavement projects as a pavement/material engineer
>5-8 Years Very

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N
Proposed position Experience Years Rating
o

Good.
>3-5Years
Good
<3 Years
Poor

>4 Years Excellent

engineer
Experience as pavement/material >2-4 Years Very
engineer related to the scope of the Good.
assignment Asphalt Concrete >1-2Years Good
<1Years Poor

>5 Years
Excellent
>3-5 Years
Very
Experience as senior surveyor in road >2-3Years
Good.
construction/design projects
<2 Years Good
For B.Sc. Poor
Degree

>8 Years
Excellent
>5-8 Years
Very
f Senior surveyor Experience as senior surveyor in road
>3-5Years Good.
construction/design projects
Good
<3 Years
Poor
For Diploma

>10 Years
Excellent
>7-10 Years
Very
Experience as senior surveyor in road
>5-7 Years Good.
construction/design projects
Good
<5 Years
Poor
For Certificate

g Quantity surveyor Experience as quantity surveyor in road >5 Years Excellent

construction/ design projects
>3-5 Years Very
Good.
>2-3Years
Good
<2 Years

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N
Proposed position Experience Years Rating
o

For B.Sc.
Poor
Degree

>8 Years
Excellent
>5-8 Years
Very
Experience as quantity surveyor in road
>3-5Years Good.
construction/ design projects
Good
<3 Years
Poor
For Diploma

>10 Years
Excellent
>7-10 Years
Very
Experience as quantity surveyor in road
>5-7 Years Good.
construction/ design projects
Good
<5 Years
Poor
For Certificate

>5 Years Excellent

Experience I direct involvement in
Very
handling of claims and/or disputes on >3-5 Years
h Claim expert Good.
road construction or rehabilitation projects >2-3 Years
Good
representing any of the parties
<2 Years Poor

>5 Years Excellent

Experience in planning and/or monitoring
and evaluation of social impact >3-5 Years Very
i Environmentalist assessment and/or analysis of Good.
environmental and social impact >2-3 Years Good
assessment of road projects <2 Years Poor

>8 Years Excellent

Very
Senior Geotechnical Experience as Geotechnical engineer in >5-8 Years
j Good.
engineer road design/construction projects >3-5Years Good
<3 Years Poor

k Senior Experience as hydraulic >8 Years Excellent

Hydrologist/Hydrauli engineer/hydrologist in road
Very

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N
Proposed position Experience Years Rating
o

>5-8 Years Good.

c Engineer construction/design projects >3-5Years Good

<3 Years Poor

>5 Years Excellent

Road safety and Experience as road safety audit specialist >3-5 Years Very
l safety audit on road design and/or construction Good.
specialist projects >2-3 Years Good
<2 Years Poor

Experience in extensive involvement in Excellent

>2 Years
right of way related tasks or social
Right of way >1-2 Years Very
impacts assessment, monitoring and
m management Good.
evaluation or preparation of social impact 1 Years
specialist Good
mitigation plans or experience in
<1 Years Poor
livelihood restoration activities

0 Years
Excellent
degree
Very
All inspector of >3Years
n Acceptable with min. required experience Good.
works diploma
Good
>5Years
Poor
certificate

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Item No. Position in the Team

JD-01 Job description for Resident Engineer

JD-02 Job description for Assistant Resident Engineer

JD-03 Job description for Pavement/Material Engineer

JD-04 Job description for Geotechnical Engineer Highway Engineer

JD-05 Job description for Structural Engineer

JD-06 Job description for Highway Engineer

JD-07 Job description for Quantity Surveyor

JD-08 Job description for Senior Surveyor

JD-09 Job description for Claims Engineer

JD-10 Job description for Environmentalist

JD-11 Job description for Hydraulics Engineer

JD-12 Job description for Road Safety and Safety audit specialist

JD-13 Job description for Right of Way Management Specialist

JD-08/14&15 Job description for Surveyor No.-1 and Surveyor No-2

JD-16 Job description for Laboratory Technicians (2)

JD-17 Job description for Material Inspector (1)

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JD-18/19 Job description for Structural Inspector

JD-20 Job description for Work Inspector (2)

JD-21 Job description for Draftsperson

JD-22 Job description for the Secretary (Admin. Assistant)

JD-23 Job description for Project Director

JD-24 Job description for the Secretary (Admin. Assistant)

1. Task Assignment and responsibilities of staffs

Name : Mesfin Nesru

Assigned Position : Resident Engineer
Accountable to : Project coordinator (Regional Director)

Duties and Responsibilities

The staff shall be over-all responsible for the project inter-alia including:
Liaise with and assists the client (ERA) and regional officials as required.
Assisting ERA in reviewing contractor’s performance bound retention bound and bank guaranty
for advance payment and other guaranty if any.
Ensure the fulfillment of the obligations and duties of the engineer’s representatives as described
under the work contract agreement.
Prepare modifications/amendments or design changes assisted by other staffs.
Issue the contractor with all necessary copies of contract documents.
Planning and scheduling project activities.
Prepare or review quality assurance manual.
Organize documentation and filling system on the project site.
Supervise site supervisory staffs.
Review, check, comment and approve contractor’s works schedule, method of statement,
equipment and manpower.
Monitoring the progress of all activities of the project including budget and time.
Review and certify payment certificates.
Technical assistance in every activity

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Report on contractor’s financial and time extension claims.

Team coordination, organizing, assigning duties and checking the performance of the team.
Check if the reports, drawings and photographs are recorded.
Inspect facilities of the supplier’s and contractor’s personnel as required by the contract.
Responsible in arranging regular meetings between the contractor’s client and supplier.
Enforce work to comply with work contract.
Prepare all the reports.
Monitor environmental mitigation measures and follow up the implementation of alleviation
programmer for STD/AIDS.
In coordination with the site supervisory staff, provide on job training to employers personnel.
Inspect the road and prepare defect lists and arrange joint inspection among parties for
provisional acceptance.
Issue substantial and final completion certificate to the contractor.
Inspect the road during defect liability period and arrange fine joint inspection among parties and
prepare defect lists.

Certification:

I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:

Name Position signature Date

Read and agreed:

For ECDSWC TDSWS:

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2. Task Assignment and responsibilities of staffs

Name : FekaduTeku

Assigned Position : Assistant Resident Engineer

Accountable to : Resident Engineer

Duties and Responsibilities

The staff shall be responsible for:

Assist the Resident Engineer for the tasks assigned to him and be delegated for RE during his
absence from the project site.
Acting within the delegated authority given by the resident engineer.
Management of the site staff in his control.
Liaison with service providers to ensure that the constriction works does not affect supplies.
Provision of assistance to ERA during construction to ensure the assessment of compensation
for property owners is dealt correctly.
Maintenance up-to date record of labor and plant used by the contractor.
Maintain records, working drawings, as-built drawing, test data, derails of variations etc.,
assisted with the other respective staffs.
Ensuring that the contractor uses safe working practices.
Reviewing the design of the scheme and communicate through RE to ERA.
Taking of regular digital photographs.

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Arranging traffic counts.

Will direct all activities of staff engaged on the checking, inspection and testing of all construction
materials and laboratory technicians, He will also co-operate with the inspection as necessary for
the use of surveyors to locate borrow pits and quarries.
Inspect of the laboratories he will oversee the conducting of sample preparation and testing. His
formal responsibility will be the evaluation of the test results and on the basis thereof approve the
application of materials or the rejection of the same.

Certification:

I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:
Name Position signature Date
Read and agreed:

For ECDSWC TDSWS. :

3. Task Assignment and responsibilities of staffs
Name : Masresha Genzebe

Assigned Position : Pavement and Material Engineer

Accountable to : Resident Engineer

Duties and Responsibilities

The staff shall be responsible for:

Assist the resident Engineer in approving or rejecting construction material to be used by the
contractor.
Review pavement design prepared by design builder contractor.
Control setting up contractor’s field laboratory establishment, test procedures, crushing activities,
concrete mix designs etc.
Undertake construction material investigation.
Assist the resident engineer in the preparation of the standard supervision forms, quality
assurance plan.
Material investigation and testing.
Assist the resident engineer in the preparation of reports.
Traffic analysis.
Review the pavement, design in the pre-construction stage.
Perform pavement design and material type changes if necessary.

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Periodically review test results and recommend types of test to be conducted on the construction
material.
Assist the resident engineer during defect liability period.
Inspect the quality of works accomplished periodically.
Other as required.

Certification:
I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:

Name Position signature Date

Read and agreed:

For ECDSWC TDSWS.

4. Task Assignment and responsibilities of staffs

Name : to be named

Assigned Position : Geotechnical Engineer

Accountable to : Resident Engineer

Duties and Responsibilities

The staff shall be responsible for:

Review the detailed engineering design regarding the land slide and structures foundation.
Undertakes ground investigations including drilling for structural foundations.
Undertakes test, analysis the test results and recommends the foundation type to be used in
construction with the structural engineer,
Others as required.

Certification:

I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:

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Name Position signature Date

Read and agreed:

For ECDSWC TDSWS :

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5. Task Assignment and responsibilities of staffs

Name : Fistum Abebe

Assigned Position : Structural Engineer

Accountable to : Resident Engineer

Duties and Responsibilities

The staff shall be responsible for:

Review, comment and approve all structural design and calculation for drainage structures.
Undertake structural design if required to be revised additionally recommended.
Assist the RE/ARE in reviewing structural or bridges construction program submitted by the
contractor.
Review and comment on the working drawings & as-built drawing of the structures submitted
by the contractor.
Training ERA staff regarding supervision of structures.
Regularly and as required inspect structural layout and structural construction activities.
Inspectors to set inspection procedures for the structures.
Outline checklist of all important items to be checked by the inspectors to set inspection
procedures for the structures.
If required make design changes of structures
Others as required.

Certification:

I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:

Name Position signature Date

Read and agreed:

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For ECDSWC TDSWS :

6. Task Assignment and responsibilities of staffs

Name : Yordanos Berhe

Assigned Position : Highway Engineer

Accountable to : Resident Engineer

Duties and Responsibilities

The staff shall be responsible for:

Responsible for the design review regarding the design standard and geometric design of the
road.
Plan, co-ordinate and supervise activities of design changes.
Undertake design changes as required.
Checks the control stations and their accuracies...
A check that the control stations and other references indicated on the drawing clearly
represents the actual.

Certification:
I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:

Name Position signature Date

Read and agreed:

For ECDSWC TDSWS :

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7. Task Assignment and responsibilities of staffs

Name : Million kore

Assigned Position : Quantity Surveyor

Accountable to : Resident Engineer

Duties and Responsibilities

The staff shall be responsible for:

Checking contractors working drawings if according to drawing including templates.

Calculate quantities of earthwork, structures, pavement etc.
Review and confirm himself and RE the contract quantities and measurements.
Record the measurement and quantities.
Check the contractor’s payment certificate.
Reporting finding to the resident engineer
Others as required.

Certification:

I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:

Name Position signature Date

Read and agreed:

For ECDSWC TDSWS:

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8. Task Assignment and responsibilities of staffs

Name : Assefa Kebede

Assigned Position : Senior Surveyor

Accountable to : Resident Engineer

Duties and Responsibilities

The staff shall be responsible for:

Leads all surveying activities of the staff.

Identify all survey ground control stations (beacons and bench marks) which have been
established by the design builder contractor.
Verify the accuracy of survey stations.
Establish the damaged, altered or missing survey control station,
Perform all survey results of setting ours, lines, levels and cross sections and conduct joint
construction surveying as required
Check other survey results and accept or reject and recommend improvement.
Record daily survey progress & data.
Check setting outs.
Others as required.

Certification:

I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:

Name Position signature Date

Read and agreed:

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For ECDSWC TDSWS :

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9. Task Assignment and responsibilities of staffs

Name : Abebe Nigussie

Assigned Position : Claims Expert

Accountable to : Resident Engineer

Duties and Responsibilities

The staff shall be responsible for:

Review the contract documents including technical specification during the contractor’s
mobilization period.
Verify inconsistence among the contract documents necessary if any
Advise the resident engineer to take actions timely to cases for potentials claims to protect the
clients from financial or time extension claims.
Assist the client in negotiations with contractor on the rates for any unscheduled items of work
that may arise.
Analysis the financial and time extension claims of the contractor and report his
recommendations to the RE.
Assist the client in any process of adjudication or arbitration and farther analysis of contractors
claim.

Certification:

I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:

Name Position signature Date

Read and agreed:

For ECDSWC TDSWS:

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10. Task Assignment and responsibilities of staffs

Name : Reshid Hassen

Assigned Position : Environmentalist

Accountable to : Resident Engineer

Duties and responsibilities:

The staff shall be responsible for:

Verify the contractors environmental protection plan recommend additional mitigation measures
as required.
Monitor the implementation of environmental and social impacts mitigation measures.
Liaise with the local authorities for consultation to minimize the negative impacts.

Certification:

I hereby agree to perform the abovementioned tasks and other necessary tasks as appropriate

Name Position Signature Date

Read and agreed:

For ECDSWC TDSWS

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11. Task Assignment and responsibilities of staffs

Name : Zelalem Zerihun

Assigned Position : Hydraulics Engineer

Accountable to : Resident Engineer

Duties and responsibilities:

The staff shall be responsible for:

Review of hydraulic design prepared by the designer.
Verify sufficiency of hydraulic structures.
Assists the supervisory staffs for any activities (except activities that go beyond the scope
of the RFP, service) related to hydrology.

Certification:

I hereby agree to perform the abovementioned tasks and other necessary tasks as appropriate

Name Position Signature Date

Read and agreed:

For ECDSWC TDSWS

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12. Task Assignment and responsibilities of staffs

Name : To be named

Assigned Position : Road safety and safety audit specialist

Accountable to : Resident Engineer

Duties and Responsibilities

The staff shall be responsible for:

Prepare a plan and activity schedule for the road safety assessments and inspections.
Prepare checklists for road safety assessment, inspections and recording of deficiencies
identified.
Review of pre-construction phase road safety audit carried out as part of the project
design:
Assess the project from the completed design plans and review the geometric design of the road
for road safety aspects
Review previously recorded road safety deficiencies.
Review the road safety measures incorporated and proposed in the design of the road. This shall
be carried out upon review and further investigation of the latest road safety statistics, with
particular attention at the national and regional level (as appropriate), and by showing in category
fatalities and serious injuries due to road traffic incidents.
Identify and review the locations of all the schools along the length of the road designed road,
and sections of higher pedestrian concentration along the road, both for crossing points, and
where pedestrians walk along the road. Review the safety measures incorporated for such and
other accident black spot areas.
Prepare a special report for “review of road safety audit” of the design of the road with necessary
import ants of the safety measures, for consideration in further optimization and changes in
remedial measures in harmony with other revisions/changes made on the design.
Carryout evaluation of road safety during construction phase:
Both during the road works & at completion of construction (pre-opening for traffic)
Assess the project from the construction plans (latest design plans), for potential road safety
risks i.e. the assessment must go beyond assessing the conformance to standards.
Assess the project by inspecting the site, both during day and night conditions.

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Observe the site during peak and off-peak operating conditions

Conduct safety inspections under adverse weather conditions such as fog, rain, snow, etc. (as
appropriate), if the opportunity arises.
The assessment must be conducted along all approaches from the perspective of all the relevant
different road users.
Record all road safety deficiencies that are identified, completing the agreed checklist.
Make review/analysis of crash/accident history based on available information.
Prepare a special road safety audit report, which will also from part of the relevant progress
report of the consultant.
Carryout evaluation of road safety for the construction phase:
Gather and review all information/material for the road safety audit.
Assess the road and related areas, for potential road safety risks, i.e. the assessment must go
beyond assessing the conformance to standards.
Assess the project by inspecting the site, both during daylight and night lighting conditions.
Observe the site during peak and off-peak operating conditions.
Conduct safety inspections under adverse weather conditions such fog, rain, snow, etc. as
appropriate), if the opportunity arises.
The assessment must be conducted along all approaches from the perspective of all the relevant
different road users.
Record all road safety deficiencies that are identified, completing the agreed checklist.
Make review/analysis of crash/accident history based on available information.
Prepare a special road safety audit report, which will also from part of the relevant progress
report of the consultant.

Certification:

I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:

Name Position signature Date

Read and agreed:

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For ECDSWC TDSWS:

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13. Task Assignment and responsibilities of staffs

Name : Tesfanesh G/Meskel

Assigned Position : Right off way Management Specialist

Accountable to : Resident Engineer

Duties and Responsibilities

The staff shall be responsible for:

The consultant is required to act as an agent to the employer in liaising enforcing the removal of
properties as well as utilities that are found within the right of way limit and by preparing a livelihood
restoration scheme (subject to the prior approval of the employer) by undertaking the following tasks but
not limited to:-

Ensure that the compensation rates, amounts & quantities that are determine by the rate establishing
committee are fair, correct and as per the relevant applicable and regulations,
Translate data from ROW documents into the land management software database which will be
developed by the employer in the future.
By liaising with the relevant utility providers, Woreda and Zonal administration offices, resolve the
complaints that are raised by the community.
Provide training and awareness creation sessions to all the relevant stakeholders, Woreda officials,
utility providers, compensation estimation committee members, to be community and other relevant
organs.
Ensure the establishment ant the well-functioning of the relevant complaint redress mechanisms for
the relocated persons in cases where they have reservation on the compensation due and/or the
overall compensation process.
Prepare right of way removal master, yearly, quarterly and monthly plans and accomplishment
reports. Besides, the consultant is required to revise and update the plans so as to cater the
encountered slippages in the program of the work. Furthermore, the right of way report is supposed to
highlight the encountered problems, the way forward and issues that require the employer’s
immediate attention & response.
Prepare monthly, quarterly and yearly right of way budget forecasts for budgetary purposes. The
forecasted right of way budget shall as soon as possible be detailed and proxy to the disbursement in
order to avoid a budget deficit.
Request the utility organs and the Woreda administration to remove the properties and utilities that
are found within the right of way limit.
Closely follow-up and coordinate the removal of properties and utility lines that are found within the
right of way prism.
Measure, count and wittiness the properties that are found within the right of way limit.
Verify and approve the right of way compensation which is estimated by the compensation estimation
committee and forward the same to ERA so as to process and effect the payment.

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Hand over the project site which is free obstructions to the contractor for the subsequent construction
operations.
Support the compensation estimation and the grievance redress committees as well as the Zonal and
the Woreda administrations in undertaking their assignments in relation to the overall right of way
relocation activities.
Facilitate transportation to the compensation estimation committee from the vehicles that are
assigned to the engineer so as to assist them in undertaking their assignment swiftly.
Ensure that the property removal and the relocation processes have the lowest possible impact and
devise livelihood restoration mechanisms in consultation with Woreda & Zone administration.
Prepare the necessary formats, guidelines and manuals that are relevant for the right of way removal.
Devise a mechanism to improve or at minimum restoring, the livelihoods and standards of living of
displaced (physically or economically) persons to pre-project levels subject to the methods to be
approved by the employer.
Livelihood restoration activities must be implemented with disclosure of information, consultation, and
the informed participation of the affected people.
Device a mechanism which will improve the standards of living of the displaced poor and other
vulnerable groups.
Monitor and assess livelihood restoration outcomes, their impacts on the standards of living of
displaced persons, and whether the objectives of the livelihood restoration plan have been achieved
by taking into account the baseline conditions and the results of livelihood restoration monitoring, and
disclose monitoring reports.
Meaningfully consult project affected people including vulnerable groups, and give opportunities to
participate in planning and implementing resettlement activity.
Assist project affected people in their efforts to improve their livelihoods and standards of living or at
least to restore them to pre-project levels or to levels prevailing prior to the beginning of project
implementation. This includes assistance to the affected people with an independent livelihood
restoration activity including economic activates that the affected people initiated without project
support to restore their livelihood and feasible alternative that could provide sustainable livelihood
options for the affected people.
Devise a focus group consultation discussion to reach on the mechanism on how to treat the
livelihood restoration. In this regard, the consultant is supposed to treat severely affected peoples and
significantly affected people separately for separate treatment.
Promote the role of the project to the community specifically and the country at large thereby creates
and devises a mechanism to create a sense of ownership by the community.
Engage the affected people and local government in order to discuss the details of re-allocation.
Prepare a detailed stakeholders engagement plan.
Certification:
I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:
Name Position signature Date
Read and agreed:

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For ECDSWC TDSWS:

14. Task Assignment and responsibilities of staffs

Name : Minas Derib

Assigned Position : Surveyor

Accountable to : Resident Engineer

Duties and Responsibilities

The staff shall be responsible for:

Assists the senior surveyor

Performs construction survey as per the design and specification.
Verify the accuracy of the survey stations and reestablish any damage or missing stations.
Take all line and level measurements of setting outs and finished works.
Others as required.

Certification:

I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:

Name Position signature Date

Read and agreed:

For ECDSWC TDSWS:

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15. Task Assignment and responsibilities of staffs

Assigned Position : Laboratory Technician

Accountable to : Pavement and Material Engineer

Duties and Responsibilities

The staff shall be responsible for:

Inspect all laboratory tests such as tests for gravel wearing course, fill material, sand,
aggregate tests, structural foundations, asphalt take records of all activities including daily
progress of works, delays, weather, personnel, equipment.
Jointly as required perform tests such as acceptance tests performed.
Inspect all field tests.
Check and follow-up contractor’s laboratory results.
Keeps records of all test results and report to the RE.

Certification:

I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:

Name Position signature Date

Read and agreed:

For ECDSWC TDSWS:

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16. Task Assignment and responsibilities of staffs

Name : Getnet Gelana

Assigned Position : Material Inspector

Accountable to : Pavement and Material Engineer

Duties and Responsibilities

The staff shall be responsible for:

Soil and material Survey.

Follow up all activities on the site and kipping daily of the daily activates including daily
progress of works delays, weather, personnel, equipment.
Jointly as required perform tests such as acceptance tests, material quality tests and check
tests for the acceptance of rejection of the material.
Carrying out in-sits tests and monitoring tests conducted by the rejection of the material.
Carrying out in-sits tests and monitoring tests conducted by the contractor.
Keep record of all tab or in-situ tests.
Perform assignments as per the direction of the other experts and submits reports.
Others as required.

Certification:

I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:

Name Position signature Date

Read and agreed:

For ECDSWC TDSWS:

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17. Task Assignment and responsibilities of staffs

Name : Yoseph kibru

Assigned Position : Structural inspector

Accountable to : Resident Engineer

Duties and Responsibilities

The staff shall be responsible for:

Inspect of drainage structure works including the quality and procedure of form works and
false work erection, quality and dimension of masonry works, superstructures, construction of
anti-erosion works, guide posts etc., placement of reinforcement steel, some tests such as
slump test, mix ration etc.
Reject on site the structural work if it does not comply with the specification, drawing or the
agree method of construction.
Follow up all activities including daily progress of works, delays, weather, personnel, and
equipment.

Certification:

I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:

Name Position signature Date

Read and agreed:

For ECDSWC TDSWS:

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18. Task Assignment and responsibilities of staffs

Name : Samuel Yirdaw & Getayalew Besha

Assigned Position : Material Inspector

Accountable to : Resident Engineer

Duties and Responsibilities

The staff shall be responsible for:

Inspection of earthworks.
Inspection of pavement works including proper compaction and moisture contents are being
achieved.
Supervise contractor’s site laboratory and engineer’s facility construction.

Certification:

I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:

Name Position signature Date

Read and agreed:

For ECDSWC TDSWS:

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19. Task Assignment and responsibilities of staffs

Name : Ephrem Tilahun

Assigned Position : Draftsperson

Accountable to : Resident Engineer

Duties and Responsibilities

The staff shall be responsible for:

Responsible for checking existing drawings.

Inspect the contractors working drawings.
Make change to the drawings.
Review and check as built drawings.
Others as required.

Certification:

I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:

Name Position signature Date

Read and agreed:

For ECDSWC TDSWS:

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20. Task Assignment and responsibilities of staffs

Name : Tirhas Aregawi

Assigned Position : Secretary

Accountable to : Resident Engineer/Assistant Resident Engineer/Q. Surveyor

Duties and Responsibilities

The staff shall be responsible for:

Typing of all correspondence, reports and other clerical duties.

Handles filing system.

Certification:

I hereby agree to perform the above-mentioned tasks and other necessary tasks as appropriate:

Name Position signature Date

Read and agreed:

For ECDSWC TDSWS:

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ANNEX II: STANDARD FORMS

No. Reference Title

Communication forms

1-1 CF-01 Monthly Progress Meeting Minute

1-2 CF-02 Weekly Coordination Meeting Minute Among the Consultant’s Team

1-3 CF-03 Telephone Message Receiving Pad

Instruction, Inspection and Request Forms

2-1 SI-01 Site Instruction Form (SIF)

2-2 SI-02 Site Clarification Request (SCR)

2-3 SI-03 Confirmation of Verbal Instruction (CVI)

2-4 SI-04 Request for Inspection (RFI)

2-5 SI-05
Request for Inspection/Approval (Concrete works)

2-6 SI-06 Request for Testing (RFT)

2-7 SI-07 Request for Approval (RFA)

Site Record and Report forms

3-1 SR-01 Daily Log Book

3-2 SR-02 Weekly Report

3-3 SR-03 Monthly Progress Report Summary

3-4 SR-04 Incident/Accident Report

3-5 SR-05 Health and Safety, Damage, Breach of Security Report

3-6 SR-06 Breach of Security Report

3-7 SR-07 Variation Order

3-8 SR-08 Labor Summary

3-9 SR-09 Equipment on Site

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Inventory Forms

4-1 RI-01 Summary Sheet of All Inventory

4-2 RI-02 Road Inventory: Geometry, Alignment and Terrain

4-3 RI-03 Drainage Structure Inventory

4-4 RI-04 Culvert Condition Survey

4-5 RI-05 Rout Inventory: Geology, Soil and Pavement

4-6 RI-06 Pavement Condition Survey

Geotechnical Investigation Report Forms

5-1 GI-01 Sub grade, Pavement and General Condition Survey

5-2 GI-02 Construction Material Source Survey

Topographic and Measurement Report Forms

6-1 TM-01 Leveling Sheet

6-2 TM-02 Bench Marks Elevation

6-3 TM-03 Clearing and Grubbing Measurements

6-4 TM-04 Stockpile Material on Site

6-5 TM-05 Material on Site

Check Lists

7-1 CL-01 Check List for Submitting As-Built

7-2 CL-02 Check List for Safety Compliance

7-3 CL-03 Environmental Impact Control Guide Lines

Test Forms

8-1 TF-01 Sampling Tag

8-2 TF-02 DCP

8-3 TF-03 Determination of Sand Density (Calibration of Field Density Sand)

8-4 TF-04 Density of Soil in-Place by Sand-Cone Method

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8-5 TF-05 Density of Soil and Aggregate by Nuclear Method

8-6 TF-06 Determination of Specific Gravity of Fine Aggregate

8-7 TF-07 Determination of Specific Gravity of Coarse Aggregate

8-8 TF-08 Determination of Loose Unit Weight of Aggregate

8-9 TF-09 Determination of Aggregate Crushing Values Test Method

8-10 TF-10 Determination of Flakiness Index

8-11 TF-11 Determination of liquid Limit, Plastic Index & Classification of Soils and Soil-
Aggregate Mixtures

8-12 TF-12 California Bearing Ratio Test (Data)

8-13 TF-13 California Bearing Ratio Test (Graphs)

8-14 TF-14 Penetration Test For Asphalt

8-15 TF-15 Flash and Fire Point of Asphalt

8-16 TF-16 Softening Point

8-17 TF-17 Ductility Test of Asphalt

8-18 TF-18 Say bolt Furl Viscosity of Asphalt

8-19 TF-19 Bulk Specific Gravity of Compacted Hot-Mix Asphalt Mixtures Using
Saturated Surface Dry Specimen

8-20 TF-20 Bulk Specific Gravity of Compacted Hot Mix Asphalt Mixtures Using Saturated
Surface Dry Specimen

8-21 TF-21 Percent Air Void In Compacted Dense and Open Asphalt Mixtures

8-22 TF-22 Application of Bituminous Coat for Surface Dressing Work Activity

8-23 TF-23 Application of Chippings for Surface Treatment

8-24 TF-24 Soundness of Aggregate by Use of Sodium Sulfate or Magnesium Sulfate

8-25 TF-25 Plastic Fines in Graded Aggregates & Soils by Use of the Sand Equivalent
Test

8-26 TF-26 Linear Shrinkage of Soils

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8-27 TF-27 Determining the Shrinkage Factor of Soils

8-28 TF-28 Ten Percent Fines Value

8-29 TF-29 Aggregate Crushing Value (ACV)

8-30 TF-30 Compressive Strength of Cube Concrete Specimen

8-31 TF-31 Concrete Mix Design Summary -

8-32 TF-32 Density Of Compacted Bituminous Mixtures

8-33 TF-33 Weather Record

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1. COMMUNICATION FORMS

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Monthly Progress Meeting Minute

Date of Meeting Venue : _________________________

Time of Meeting : _________________________
Monthly Meeting No. : _________________________
Attendants’ _________________________
_________________________

Item No. Topic Discussed Remark Action by

Date of Next and Meeting: _______________________

Next Meeting Venue: _______________________

Form No: CF/01

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Weekly Coordination Meeting Minute among the Consultant’s

Team

Date of Meeting Venue : _________________________

Time of Meeting : _________________________
Monthly Meeting No. : _________________________

Attended by

Agenda/Summary

Progress/Schedule/Corrective Action Remark Action by

Anticipated Delays/Claims/Variations Order:

Other Outstanding Issues:

Form No: CF/02

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Telephone Message Receiving Pad

Name of Caller : _____________ Date of Calling : _____________

Received By : _____________ Time of Calling : _____________
Telephone No. : _____________

Incoming

Outgoing
Telephone Message No.:____________

Message:

Note: Pad shall preferably be prepared with A5 size

Form No: CF/03

2. INSTRUCTION, INSPECTION AND REQUEST FORMS

SITE INSTRUCTION FORM (SIF)

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Site Instruction

Contract Number    
Contract Name    
Day & Date    
Site Instruction No.    

Location        
Km to - from, culvert no., distance from center line, side drain, borrow, quarry location, etc.  
   
Instruction Details        
Describe in full the instruction given to the Contractor  
   

Measurement and Payment      

Specification Clause No(s)        

Bill of Quantities Item No(s) Unit    
      (circle one)
Is the Site Instruction for work measured by Day works YES NO
Is the Site Instruction a response to Request for Information or Clarification YES NO
Is Site Instruction for a correction of a defect? YES NO
Is Site Instruction for safety of works or personnel YES NO
Is Site Instruction an instruction to comply with Specification? YES NO
Are the works instructed to be measured and paid for under the BOQ Item YES NO
For measured works, are the works instructed additional to the quantity in the BOQ Item YES NO
Are instructed works included under BOQ where unit is sum, time, % ( General Items)? YES NO
Are instructed works included in BOQ items where unit is length, area, volume, weight, No.? YES NO
Are instructed works measurable in the same unit as the BOQ Item, e.g. carry out density tests as per the contract YES NO
requirement is not measurable under volume measure for earthworks items?

Notes / Expected Measurement (where required)      

   
Approved by Received by Contractor    
Prepared by
Name Name Name    
Position Position Position    
Signed Signed Signed    
Date and Time Date and Time Date and Time    
Supplementary Pages / Sketches provided   YES NO
Total No of Pages (including this page)      

Original to be kept by Resident Engineer, copy to be passed to Contractor

Form No: SI/01

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SITE CLARIFICATION REQUEST (SCR)

Site Clarification Request No: _________
We herewith request clarification of the following
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………............................

Name Position Signature Date

Submitted by Contractor _________ ________ _________ ______

……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………
……………………………………………………………………………………………............................

Name Position Signature Date

Certification Given By: _________ ________ _________ ______

Approved By: _________ ________ _________ ______

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Form No: SI/02

CONFIRMATION OF VERBAL INSTRUCTION (CVI)

Verbal Confirmation No: _________

In accordance with _______________, we hereby confirm that the below described and/or detailed
verbal instruction is given by the Supervisor’s Staff named below:

Name Position Signature Date

Submitted by Contractor _________ ________ _________ ______

Instructed by Consultant _________ ________ _________ ______

Description and/or details:

We hereby confirm this Oral Order as being given by the supervisor under ___________________
and/or other conditions of contractor, and request the supervisor’s confirmation, and if required
issue of an Administrative Order/Variation Order in accordance with _______________.

Name Position Signature Date

Engineer’s Rep.: ___________ _______ _________ _______

Contractor’s Rep. ___________ _______ _________ _______

Distribution: Original: Consultant Green: File Yellow: Originator

Form No: SI/03

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REQUEST FOR INSPECTION (RFI)

ECDSWC(TDSWS) China Tiesiju Civil Engineering Group

Co., Ltd. Ethiopia Mekele Industrial Park
Design and Build Road Project Manager
Ethiopian Construction Design & Supervision Works Department
Corporation Transport Design & Supervision works Sector

RFI WITH EFFECT 36 HOURS PRIOR TO INSPECTION IN GENERAL 24 HOURS IN SPECIAL CASE,IMMEDIATE IN
EMERGENCY CASE

REQUEST FOR APPROVAL

DATE AND TIME OF

REFERENCE NUMBER PROPOSED DATE&TIME OF WORK
SUMISSION

2018- 10/May/2018 11/May/2018

WE (CTCE) HERE BY SUBMIT ''REQUEST FOR APPROVAL ''FOR BELOW STATED WORKS AT GIVEN TIME AND LOCATION.
PLEASE ASSIGN YOUR ENGINEERS/INSPECTORS TO REQUEST LOCATION TIMELY.

PARTICULAR OF WORK TO BE INSPECTED AND APPROVED

COPY OF LAST WORKS TEST REPORT TO BE ATTACHED WITH EACH NEW RFI:OR REFERENCE NUMBER IS TO
WRITTEN

LOCATION PROPOSED
BOQ ITEM NO. DESCRIPTION QUANTITY OF
FROM TO WORK

 
       
 

RESOURCES PLANNED TO CARRY OUT PROPOSED WORK:

NUMBER OF
UNIT QUANTITY REMARK
RESOURCES

1      

SUBMITTED BY : NAME _____Wu

Yulong__________SIGNATURE_____________________DATE________10/5/2018____________

RECEIVED BY ENGINEER STAFF:

SIGNATURE ________________DATE_______________________TIME_____________________

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COMMENTS BY WORK INSPECTOR(SUPERVISION TEAM): READINESS OF WORK &RESOURCES YES NO

TIME OF INSPECTOR:- - - - - - - - - - - - - - - - - - - -

MATERIAL
WORK/STRUCTURE(INSPECTOR) SURVEYORS LAB.TECHNICIANS
INSOPECTOR

       

SIGNATURE:      

PAVEMENT ENGINEER ASSISTANTRESIDENT ENGINEER

SIGNATURE_________
SIGNATURE_________ DATE________________ TIME________ DATE________________ TIME________

COMMENTS BY RESIDENT ENGINEER:

SIGNATURE WITH DATE& TIME  

APPROVED ONHOLD REJECTED

RETURN RECEIPT BY CONTRACTOR STAFF / ENGINEER WITH COMMENTS (IF ANY)

SIGNATURE _______________________DATE______________________________________
TIME____________________________

8.1 8.2

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REQUEST FOR INSPECTION (RFI)

Request for Inspection/Approval

Earthworks, Layer works, Foundations
Request No.  
Contract
Number      
Contract Name      
Time and Date inspection required    
Note: Inspections shall be carried out after the item in question has been inspected by the Contractor and he considers it has been
prepared/constructed to specification.

Location      

Description      
Describe item/layer to be inspected and approved, e.g. foundation to structure, earthworks/pavement layer etc.

Inspection    
Checklist  
Comment YES / NO / or Not Applicable

Are finished surfaces within tolerances (line and level)

 
Has the surface been adequately protected from traffic (i.e. any deformation caused by construction vehicles, or contamination
with mud, etc.)?
 
Are there any other defects? (if so describe below)
 
Are theistic and laboratory test results satisfactory?
 
Approval to proceed YES / NO
 
Comments / Details of correction actions

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For Contractor on Submission For Resident Engineer  

Name   Name  
Position   Position  
Signed   Signed  
Date and Time   Date and Time  
Original to be kept by Resident Engineer, copy to be passed to Contractor

Form No: SI/04

Request No.  
Request for Inspection/Approval
Concrete Pour
Contract Number      
Contract Name      
 
Time and Date inspection required    
Proposed Time and Date of concrete pour    

Location / Position      

Description      
Describe item to be inspected and approved, e.g. culvert, bridge, retaining wall, etc., and location within structure. Concrete type and
quantity

Inspection Checklist      
Comment YES / NO / or Not Applicable, and provide detailed comments where necessary.

Is the formwork and false work adequately fixed in place and all surfaces to line and level, and as specified
Formwork False work

Is the steel reinforcement as per specified - line and level, secure fixing, correct cover
Are all fixtures, cutouts in place to line and level and as specified, e.g. weep holes, permanent steel bolts, joints etc.
Are suitable materials and equipment available for the proposed concrete pour? Is sufficient labour in place? Provide lists
and comments
Materials Equipment Labour External concrete supply

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Comments / Details of correction actions

       
Received on behalf of Approved by Resident
For Contractor on Submission Resident Engineer Engineer
Name   Name  
Position   Position  
Signed   Signed  

Date and Time   Date and Time Date and Time

Original to be kept by Resident Engineer, copy to be passed to Contractor

Form No: SI/05

REQUEST FOR TESTING (RFT)

Test Request No.: _________

We hereby inform the Engineer to perform the following tests:

1. Type: Concrete Soil, Pavement Others (Specify)…………….

2. Testing Date: Testing Time

3. Location: Laboratory In-situ …………..

4. Inspection: First Second Third

5. Description of tests:…………………………………………………………………………
6. Attendance of tests:
For Contractor For Consultant Approved By: (ME, ARE or RE)

Name: …………………. Name: …………………. Approved Not Approved

Sign: …………………. Sign: …………………. Name: ………………….

Date: …………………. Date: …………………. Sign: ………………….

Date: ………………….

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Requested by Contractor Received By (Engineer)

Name: …………………. Name: ………………….

Sign: …………………. Sign: ………………….

Date: …………………. Date: ………………….

7. Test Attendance Report: Signature Date

8. Engineers Representative’s Comments: …………………………………………………………………

The tests are: Approved, Approved as noted, Rejected
Name & Signature: ………………………………………………. Date: ………………………….
Received for Contractor
Name & Signature: ………………………………………………. Date: ………………………….
Form No: SI/06

REQUEST FOR APPROVAL (RFA)

Approval Request No.: _________

Item No.
Description of Works:

Location
Date for Inspection: Time of Test:
Requested by Contractor: Received for Engineer’s Representative

Name: …………………. Name: ………………….

Sign: …………………. Sign: ………………….

Date: …………………. Date: ………………….

Position Comments Signature

Inspector

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Surveyor
Material Engineer
Structural Engineer
ARE
Test Result Approved Approved as noted Rejected

RE’s Comments:

Name & Signature: ………………………………………………. Date: ………………………….

Form No: SI/07

3. SITE RECORD AND REPORT FORMS

DAILY LOG BOOK
Daily Site Diary
Contract Number    
Contract Name    
Day & Date    
Weather    

Location Activity & Comments  

Record on-going work executed, tests taken, defects noted

Work items
In progress

Items affecting Record any issues - plant, labour or materials, local disturbances, weather, etc. that are affecting
progress
progress
 

Labour Record numbers of unskilled & skilled labourers, supervision

Equipment Record all equipment and working hours. Record standing equipment

Materials used Record materials used, e.g. concrete, aggregates, bitumen, etc.

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Materials on Site Record materials delivered to site

Instructions given Record any instructions given on site. All verbal instructions to be confirmed in writing  
with 24 hours

Request for Information Record requests for information from the Contractor

Visitors to Site Record any formal or informal key visitors to site

Name Position Signed

Form No: SR/01

WEEKLY REPORT
Week Ending : _____________________
Weekly Report No.: _____________________

Location Construction Activity

Roads
Bridges
Culverts

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Accident

Name Position Signature Date

Prepared by: ___________ _______ _________ _______

Checked by: ___________ _______ _________ _______

Form No: SR/02

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MONTHLY PROGRESS REPORT SUMMARY

Section: __________________ Reporting Month: ______________ Date: ________________ Report No. ________

Accomplishment Planned
Item
Item description activities for the Remarks
No. Previous Months This Months To date month

Name Position Signature Date

Prepared by: ___________ _______ _________ _______

Checked by: ___________ _______ _________ _______

Form No: SR/03

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INCIDENT/ACCIDENT REPORT

Accident Report

Contract Number  

Contract Name  

Day & Date  

Date of accident  

Time of accident  

Location  

Weather Conditions  

Road Surface Conditions  

Speed  

Site Vehicles / Equipment - Reg No. / Plant

No.  

Vehicle / Equipment Description  

Name of Authorized Driver / Operator / Staff No.

Details of damage to site vehicles / equipment

Details of damage to public vehicles / property

Names of persons injured and details of injuries. What hospital was involved, if any? Names of persons notified.

Names of witnesses and contact details/numbers

Details and Sketch of accident and site. Indicate direction of travel. (Use reverse side if required)

The statements in this Accident / Damage Report do not admit liability in any way

Prepared and Signed by Date

   

Received by Date

Form No: SR/04

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Health and Safety, Damage, Breach of Security Report

Contract Number  

Contract Name  

Day & Date  

Location Activity & Comments

Health and Safety Record any injuries to workmen, accidents involving contractors labour, equipment and
transport. Record accidents involving public. Note any situations that are potentially
dangerous, and are a risk to health and safety. Record instructions given. Complete
Accident Report Form for serious accidents.

   

Damage to Works, Equipment Record significant damage to works, equipment, materials and the cause/reason, and any
action taken or instructions given.

   

Name  

Position  

Signed  

Form No: SR/05

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Breach of Security Report

Contract Number  

Contract Name  

Day & Date  

   

Date of Incident  

Time of Incident  

Location of incident  

Reported by  

Reported to  

Security Staff on duty at the time  

Details of Incident  

   

Prepared by (name and signature)

   

Date  

Action Taken / Recommended  

   

Received/Recommendations by (name and signature)

   

Date  

Form No: SR/06

Variation Order Form VO No.  

The Works is hereby varied as per the details of this variation order in accordance with Clause 51.1 of the

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Condition of Contract.
Contract Number              
Contract Name              
Variation Order Details
Description and Explanation
Relevant Site Instructions or correspondence

Item Description Unit Quantity Rate Amount

           

Reason for Issue (Reason to be entered from standard list)        

Supplementary Reason (Reason to be entered from standard list)      

Payment method as per Clause 52.1

Bill Rates   New Rate based on billed rates   Agreed Rates  

Payment method as per Clause 52.2

Fixed Rates              

Recommended by Engineer's Representative Approved by ERA

Name   Name        
Position   Position        
Signed   Signed        
Date   Date        
         
Received by Contractor
Name            

Position            

Signed            

Date            

Total No of Pages (including this page)            

Original for Contractor, copy for Resident Engineer.

Form No: SR/07

LABOR SUMMARY

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Period Ending: __________ Day work Order no. _________ Date: __________

Category Name Date/Hour Total Hourly Amount

Hours Rate

Total Amount

I hereby certify that listed equipment’s were used on the dates and for the hours shown above for the Day work Order No.
____________

For Contractor:

Name: ____________________ Signature:____________ Date: _____________

Form No: SR/08

EQUIPMENT ON SITE

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Period Ending: __________ Day work Order no. _________ Date: __________

Category Name Date/Hour Total Hourly Amount

Hours Rate

Total Amount

We hereby certify that listed equipment’s were used on the dates and for the hours shown above for
the Day work Order No. ____________

For Contractor:

Name: ____________________ Signature:____________ Date: _____________

Form No: SR/0

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4. INVENTORY FORMS
SUMMARY SHEET OF ALL INVENTORY
Chainage: From Km ………………… to Km ……………………. Sheet ………….. Of ……………

Left Side
ROAD SKETCH
Right Side + + + + +

Sclae/Chainage (km)

Land cover
Terrain
Soil Type
Pavement Rating Class
Riding Quality (0 to 5)
Horizontal Alignment
Vertical Alignment
Major Structure Cond’ns
Minor Drainage Cond’ns
Construction Materials
Remark

Form No: RI/01

ROAD INVENTORY: GEOMETRY, ALIGNMENT AND TERRAIN

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File Name of GPS: …………. From km …….. To Km …….. Date:…………………………. Highway Eng. …………………

Station Alignment Terrain Type (%) Land use Junctions

[km] and
Remarks
From To Horizontal Vertical Flat Rolling Mount. Escarpment Bare Grass Forest Sparsely Intensely Urban/
Land Land Cultivated Cultivated
Village

Remarks:

Form No: RI/02

DRAINAGE STRUCTURES INVENTORY

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Struc. Station Bridge/ Size (M) Length Flow Benchmark Remarks

No. (km) Culvert Direction location
Type Cell Span Opening Height Total Height To
No. or Dia.
LHS RHS LHS RHS

STRUCTURE TYPE:

BC: Box Culvert CP: Concrete Pipe STB: Steel Truss Bridge

AC: Arch Culvert MP: Metal Pipe DGB: Deck Girder Bridge

SC: Slab Culvert AB: Arch Bridge

DGC: Deck Girder Culvert SB: Slab Bridge

Form No: RI/03

CULVERT CONDITION SURVEY

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CUL STATION CUL. SIZE END STRUCREHABILITATION WORK TYPE AND QUANTITY GENERAL REMARKS
NO. (M) TYPE (M)N/DIA,N/ TYPE CONDITION
WXH REHAB. LEFT SIDE LEFT END STRUCTURE PIPE/BOX/ARCH RIGHT END STRUCTURE RIGHT SIDE RATING
TYPE/QTY.
LHS RHS DRAIN PROTEC. HEAD- WING- TOE- APPRON STRUCTURE CLEANING HEAD WING TOE- APPRON PROTEC DRAIN
EXC/BF WORKS WALL WALLS WALL (M2) REPAIR DEPTH (M) WALL WALLS WALL (M2 WORKS XC/BF
(M3) (M2) (M2) (M2) (M2) (M2/M3) (M2) (M2) (M2) (M2) (M3)

TYPE

QTY.

TYPE

QTY.

TYPE

QTY.

TYPE

QTY.

TYPE

QTY.

CULVERT TYPE CULVERT END TYPE: BRIDGE TYPE: ABBREVIATIONS:

BC: BOX CULVERT DGC: DECK GIRDER 1: HEAD & WING WALLS STB: STEEL TRUSS BRI. RRC: REPLACE BY REINF. CON SP: LOOSE STONE PITCHING COP: COPING
CULV.

AC: ARCH CP: CONCRETE PIPE 2: HEADWALL ONLY AB: ARCH BRIDGE MPA: MEDIUM PATCHING GSP: GROUTED STONE POJ: POINTING
CULVERT (40<d<100mm) PITCH

SC: SLAB MP: METAL PIPE 3: DROP INLET SB: SLAB BRIDGE DEPA: DEEP PATCHING (D>100MM) GA: GABIONS EXC: EXCAVATE
CULVERT

Form No: RI/04

ROUTE INVENTORY: GEOLOGY, SOIL & PAVEMENT

Alternative route Number……... From km …….. To Km …….. Date:…………………………. Material Eng. …………………

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Station [km] Geology of Subgrade Unstable and Sources of Construction Material PRC PT
the route Soil Marshy Area
From To Corridor Extension GPS Point Station Description
no.

Remarks

Pavement (if any) Abbreviations Others

PRC = Pavement rating class per 5km of road stretch, PT: Pavement Thickness

1=Good, 2=Fair, 3=Poor , 4= Very poor PN: Point Number on GPS

Form No: RI/05

PAVEMENT CONDITION SURVEY

Defect Type Rutting Depres Longitudinal Transverse Pot Clay Corrugation Raveling Other Proposed Measure Remarks
sions Erosion Erosion holes Contaminatio & ………
Gulley Gulley n Oversize …..

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Threshold Extent 10/50% 10/50% 10/50% 10/50% 5/15No 10/50% 10/50% 5/50% No Measure Unit Qt.
Values . Type
Severity 2/4 cm 2/4cm 2/10mm 2/10mm 2/4cm Visual 10/25mm 2/4cm (no.)
CHAINAGE

Extent 1

Severity 2
Rating 3
Extent 1
Severity 2
Rating 3
Extent 1
Severity 2
Rating 3
Extent 1
Severity 2
Rating 3
Total Qt

Severity
Severity
Severity
1 = Rem=Remove 4 = FP=Full Pothole ………=…….=……………………… ………=…….=……………………… Gwc= Gravel Wearing PSR(Section)
2 = Con=Construct 5=RE=Repair Edge ……….=…….=……………………… ………=…….=……………………… FM=Fill Material PSI(section)=
3=Reg=Regarde 6=PA=Pav’t Structure Type A ………=…….=……………………… RS=Replace Subgrade Avg. Defi’n=
Remarks:

Note: Threshold values are values, which cannot be in either of the two extreme Form No: RI/06

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5. GEOTECHNICAL INVESTIGATION
REPORT FORMS

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SOIL, PAVEMENT AND OVERALL GEOTECHNICAL SURVEYS

Represents: From km: . . . . . . . . . . . to km . . . . . . . . . . . . GPS Pts: N: ______ N: _______

Date . . . . . . . . . . Page . . . . . . . . . . . . . . Start E: ______ End E : _______

DESCRIPTION OF THE ROAD SECTION

Terrain Class Flat Hilly Land Cover Bare Land Intensely Cultivated Forest
Rolling Mountainous Grass Land Sparsely Cultivated

SUBGRADE SOIL EXTENSION/DELINEATION

Km From __________ To __________ Type of Soil:
End
GPS Start N:________ N:________

E:________ E:________
Km From __________ To __________ Type of Soil:
End
GPS Start N:________ N:________

E:________ E:________

PAVEMENT DEFECTS
Pavement Pot Holes Unsurfaced Rutting General V.Good Poor Riding Quality V.Good Poor
Defects Pavement
Depressions Rugged …………….. Good V.Poor Good V.Poor
Condition
Corrugation Loose Agg. Fair Fair
Test Pit Sta:________________________________ GPS Pt. N:__________________________________ GPS Pt E:_______________________________

TEST PIT LOGGING No. Depth Material Description Sampled No of Bags

0
1
2
Form No: GI/01

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CONSTRUCTION MATERIAL SOURCE SURVEY

A. SOURCE INFORMATION
Source No.: Sample No.: Date:
Source of: Mass Rock Quarry, Gravel Pit Soil Pit River Cobbles/Boulders,

Water: Intermittent, Water: Perennial, River Sand,

Others: ________________________, ______________________

Proposed Use: 1. 2. 3.
Source Usage: Open Quarry, Open Pit, New Quarry New Pit
B. LOCATION
Station GPS way-point No.: E:
Side RHS, LHS, Both Sides GPS Coordinates [UTM grid, N:
Adindan datum]
Offset (m)

C. MATERIAL INFORMATION
Visual Description [type, degree of
weathering, joint spacing & color]:

Required processing: Crushing, Blending, Screening, Chemical Stabilization, Others:

………………………………., …………………………………

Estimated Quantity [m3] %unsuitable material [m3]

Overburden Material Type Thickness of Overburden[m]:
Access type Access Length [m]

D. TAG REPORT
Sample ID No: Sampled Date [d/m/y]:
Sample quantity (bags) Sample Depth [m]
Material Description:
Test for: Grading, Atterberg Limits, LAA, TPFV, and TPFV (wet), SP.

Gravity/Absorption, Sulphate Soundness, Flakiness, Elongation,

Water Quality Tests, Others: ……………………………………….....................

…………………………… ………………………………….. …………………

E. SKETCH

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Photo No.: ………………………. (Also show direction of photo on the sketch)

F. REMARKS

Form No: GI/02

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6. TOPOGRAPHIC AND MEASUREMENT

REPORT FORMS

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LEVELING SHEET

From _____________ to _____________ Sheet: ___________ of _________

Date: __________________

Chainage Offset B.S. I.S. F.S. Height of Reduced Ref. Remark

Instrument Level No.

Contractors Surveyor Consultant Surveyor Resident Engineer

Name: ________________ Name: ________________ Name: ____________

Signature: _____________ Signature: _____________ Signature: ___________

Form No: TM/01

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BENCHMARKS ELEVATION
From _____________ to _____________ Sheet: ___________ of _________ Date: _________

Chainage BM Forward Backward Average Initial Final Remark

No. Elev. Elev.

Contractors Surveyor Consultant Surveyor Resident Engineer

Name: ________________ Name: ________________ Name: ____________

Signature: _____________ Signature: _____________ Signature:

___________

Form No: TM/02

CLEARING AND GRUBBING MEASUREMENTS

Date: __________________

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Item Station Length Width Area (Length x Remark

No. Avg. width)
From To Left Right Total Avg.

Contractors Surveyor Consultant Surveyor Resident Engineer

Name: ________________ Name: ________________ Name: ____________

Signature: _____________ Signature: _____________ Signature: _________

Form No: TM/03

STOCKPILE MATERIAL ON SITE

To: Date:

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From (Contractor)

In accordance with the provisions of the General Conditions of the Contract request is made for
payment of material on hand for the following materials.

Item Number Material Unit Quantity Value Where stored

Description

AFFIDAVIT

The materials listed above have been purchased exclusively for use on the above referenced
project. The material is separate from the like material and is physically identified as our property
for use only on the project. The owner may inter up on the premises for inspection, checking or
auditing or for any other purpose as considered necessary. It is expressly understood and agreed
that this information and affidavit is furnished for the purpose of obtaining payment for the above
materials before they are delivered to, or incorporated into, the project described above, and that
the storage thereof at the location shown shall not relieve the contractor of full responsibility for the
security and protection of all such materials until incorporated in the works of the project.

Contractor: Name and Signature: ____________ Title:___________ Date:______________

To Contractor; Forward original and one copy to the Project Resident Engineer, Attach evidence of
purchase (and warehouse receipt when required) to the original.

To Resident Engineer; Retain original in your files with supporting documents for progress
payment
Form No: TM/04

MATERIAL ON SITE

Payment is requested for materials we purchased for future incorporation into the project works. In

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requesting payment for the material quantities listed on the attached stockpiled material
worksheet, we certify, by signature, the following:

The quantities as indicated, have in fact been delivered to, or stored at, the location as designed.
They have been stockpiled in a way that makes them readily available.
The material will be retrained at the location for exclusive use on this project: they will not be
removed from the site.
The amount requested are the actual amounts expended for the purchase and transport of
materials.
All materials meet applicable contract specification
The Resident Engineer will be notified in writing prior to utilization of material in actual
installation/construction operations.

For Engineer For Contractor Checked and Approved

Name: _______________ Name: _______________ Name: _______________
Signature: ____________ Signature: ____________ Signature: ____________

Engineer acknowledges review, inspection and acceptance of the above-referenced material.

Remarks

Form No: TM/05

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7. TEST FORMS

SAMPLING TAG
LABORATORY TEST ORDER LABORATORY TEST ORDER
Project: Project:
Test ordered by: Date Sampled Test ordered by: Date Sampled
Station sampled: RFI NO. Station sampled: RFI NO.
Offset from C.L: Depth sampled [cm]: Offset from C.L: Depth sampled [cm]:

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Intended use: Intended use:

Material Description: Material Description:
Sample Quantity [Bags]: Sample Quantity [Bags]:
Test for 1 4 Test for 1 4
2 5 2 5
3 6 3 6
Remarks/Notes: Remarks/Notes:

LABORATORY TEST ORDER LABORATORY TEST ORDER

Project: Project:
Test ordered by: Date Sampled Test ordered by: Date Sampled
Station sampled: RFI NO. Station sampled: RFI NO.
Offset from C.L: Depth sampled [cm]: Offset from C.L: Depth sampled [cm]:
Intended use: Intended use:
Material Description: Material Description:
Sample Quantity [Bags]: Sample Quantity [Bags]:
Test for 1 4 Test for 1 4
2 5 2 5
3 6 3 6
Remarks/Notes:
Remarks/Notes:

Form No: TF/01

DYNAMIC CONE PENETRATION (DCP) TEST

Chainage DCP zero reading:

Offset from proposed centerline: Test no.:

Represents from km _____ to km _____

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Reading [mm]

[mm per blow]

Reading [mm]

[mm per blow]

Reading [mm]

[mm per blow]

Reading [mm]

[mm per blow]

No. of Blows (N

No. of Blows (N

No. of Blows (N

No. of Blows (N
blows]

blows]

blows]

blows]
SUMMARY OF CORRELCATION (For Office Use)

Layer Type From To Depth DCP CBR Str. Cof. S.N Subg.
Mod.
[mm] [mm] [mm] [mm/blow] [%]

Layer 1

Layer 2

Layer 3

Layer 4

Purpose for testing:

Remarks:

Name Position Signature Date

Analyst: ___________ ___________ ___________ ______

Checked By: ___________ ___________ ___________ ______

Approved By: ___________ ___________ ___________ ______

Form No: TF/02

DETERMINATION OF SAND CALIBRATION (FIELD DENSITY SAND)

Lab. Test No. : __________________ Sample Date : ____________

Sample From : __________________

Determination of volume of the container:

Description Test – 1 Test – 2 Test – 3 Test – 4 Test – 5

Mass of the cylinder container, g

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Mass of container + Water + Glass, g

Mass of glass, g
Mass of water in container, g
Volume of container, cm3
Average volume of container, cm3

Description Test – 1 Test – 2 Test – 3 Test – 4 Test – 5

Mass of cylinder + sand before pouring, g

Mass of cylinder + sand after pouring, g

Mass of sand in the cone, g

Average Mass of sand in the cone, g

Determination of sand in cone:

Description Test – 1 Test – 2 Test – 3 Test – 4 Test – 5

Mass of can, g
Mass of can + sand, g
Mass of sand in can, g
Density of sand, g/cm3
Average Density, g/cm3

Name Position Signature Date

Analyst: ___________ ___________ ___________ ______

Checked By: ___________ ___________ ___________ ______

Approved By: ___________ ___________ ___________ ______

Form No: TF/03

DENSITY OF SOIL IN-PLACE BY SAND-CONE METHOD, AASHTO T-191

Project: Required Compaction

Layer Description Wt of sand in Cone Wsc (gr)

Date of Testing: Density of sand Ds (gr/cc)

Test Reference

Test Ref. no.

Depth of Hole cm
Max. Dry Density (MDD) gr/cc
Opt, Moisture Content (OMC) %

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Chainage Km
Test Location (offset from cl) m
Bulk Density Determination

Wt. of wet soil = Wws gr

Initial Wt. Sand in Bottle = Wsb1 gr
Final Wt. Sand in Bottle = Wsb2 gr
Wt. Sand in Hole & cone = Wsbc=Wsb1-Wsb2 gr
Wt. Sand in Hole=Wsh=Wsh-Wsc gr
Volume of sand in hole=Vsh=Wsh/Ds cc
Bulk Density of Wt soil =WD=Wws/Vsh gr/cc
Container No.
Moisture Determination

Wt. of Wt soil + Container =A gr

Wt. of Dry soil + container= B gr
Wt. of Water = A-B gr
Wt. of Container = C gr
Wt. of Dry Soil = B-C gr
Moisture Content = Mc=(A-B)/(B-C) %
Density of D. Soil = DD=WDx100/ (Mc+100) gr/cc
Compaction

Degree of Compaction =DDx100/MDD1 %

Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By: ___________ ___________ ___________ _______

Approved By: ___________ ___________ ___________ _______

Form No: TF/04

DENSITY OF SOILS AND SOIL-AGGREGATE BY NUCLEAR METHOD

(AASHTO T-238)

Type of Construction: __________________ Date of Testing___________________

Laboratory Density(g/cc)
Offset Comp.
Sample Depth Moisture
No. Station from Remark
No. (m) MDD content % %
C.L (M) OMC (%) Wet Dry
(g/cc)

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Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By: ___________ ___________ ___________ _______

Approved By: ___________ ___________ ___________ _______

Form No: TF/05

DETERMINATION OF SPECIFIC GRAVITY OF FINE AGGREGATE (AASHTO

T84-94)

Lab. No. : ____________ Sample Source: ____________

Sample from : ____________ Sampling Date: ____________

Type of Aggregate : ____________ Test Date: ________________

Size of Aggregate : ____________

No. of Trails Trial – 1 Trial – 2 Trial – 3 Trial - 4 Average

A Weight oven dry sample in air, g

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B Weight of pyconometer filled

with water, g
C Weight of pyconometer with
sample and water, g
D Weight of saturated surface dry
sample, g
Calculation
E S.G. on oven dry bases (Bulk
S.G.) = A(B+D-C)
F S.G. on S.S.D bases = D(D+B-
C)
G Apparent S.G.=A(B+A-C)
H Water Absorption (%)=((D-
A)/A)*100
Remarks:
…………………………………………………………………………………………………………………
………………………………………………………………………………………………………
Name Position Signature Date

Analyst: ___________ ___________ ___________ ______

Checked By: ___________ ___________ ___________ _______

Approved By: ___________ ___________ ___________ _______

Form No: TF/06

DETERMINATION OF SPECIFIC GRAVITY OF COARSE AGGREGATE (AASHTO

T85-91)
Lab. No. : ____________ Sample Source: ____________

Sample from : ____________ Sampling Date: ____________

Type of Aggregate : ____________ Test Date: ________________

Size of Aggregate : ____________

No. of Trails Trial – 1 Trial – 2 Trial – 3 Trial - 4 Average

A Weight of oven dry sample in air

B Weight of saturated surface dry

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sample in air

C Weight of saturated surface dry

sample in water

Calculation

E S.G. on oven dry bases (Bulk S.G.) =

A/(B-C)

F S.G. on S.S.D bases = B/(B-C)

G Apparent S.G.=A/(A-C)

H Water Absorption (%)=((D-A)/A)*100

Remarks:
…………………………………………………………………………………………………………………
………………………………………………………………………………………………………
Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By: ___________ ___________ ___________ _______

Approved By: ___________ ___________ ___________ _______

Form No: TF/07

DETERMINATION OF LOOSE UNIT WEIGHT OF AGGREGATE, TEST

METHOD: AASHTO T-19
Lab No. : ____________ Sample Source: ____________

Sample from : ____________ Sampling Date: ____________

Type of Aggregate : ____________ Test Date: ________________

Size of Aggregate : ____________

Description Test-1 Test-2 Test-3

Weight of Agg. +Weight of Container

Weight of Container

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Weight of Aggregate

Volume of Container

Loose Unit Weight of Aggregate

Average loose unit weight of aggregate

Remarks:
…………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………
……………………………………………………………………………………………………………

Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By: ___________ ___________ ___________ _______

Approved By: ___________ ___________ ___________ _______

Form No: TF/08

DETERMINATION OF AGGREGATE CRUSHING VALUES TEST

METHOD: BS 812 PART 110, 1990
Lab No. : ____________ Sample Source: ____________

Sample from : ____________ Sampling Date: ____________

Type of Aggregate : ____________ Test Date: ________________

Size of Aggregate : ____________

# Description Test-1 Test-2 Test-3

A Test No.

B Mass of aggregate before test, passing 14mm

and retain 10mm sieves, M1(g)

C Mass of aggregate after compression, passing

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2.36mm sieve, M2(g)

D ACV(%) = M2/M1) x 100

Average ACV (%) = (M2/M1) x 100 =

Remarks:
…………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………
……………………………………………………………………………………………………………

Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By: ___________ ___________ ___________ _______

Approved By: ___________ ___________ ___________ _______

Form No: TF/09

DETERMINATION OF FLKINESS INDEX TEST METHOD: BS 812

SECTION 105.1,1989
Lab Test No. : ____________ Sample Source: ____________

Sample from : ____________ Sampling Date: ____________

Type of Aggregate : ____________ Test Date: ________________

Size of Aggregate : ____________ Purpose: _________________

Sample Sieve Size (mm) % proportion in Weight taken (g) Weight Retain Weight Pass (g) FI=Wt.Pass
the mix (P) (g) Total Wt. (%)

A 63-50

B 50-37.5

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C 37.5-28

D 28-20

E 20-14

F 14-10

G 10-6.3

Weighted Average FI (%) = PA*FIA+PB*FIB+PC*FIC*(1/100)

Remarks:
…………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………
……………………………………………………………………………………………………………
Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By: ___________ ___________ ___________ _______

Approved By: ___________ ___________ ___________ _______

Form No: TF/10

DETERMINING LIQUID LIMIT, PLASTIC LIMIT, PLASTIC INDEX & CLASSIFICATION OF

SOILS AND SOIL-AGGREGATE MIXTURES. TEST METHOD: AASHTO T: 89, T90&M145
Lab. Test No. : ____________ Sample Taken From : ____________

Sampling Station : ____________ Represented Section : ____________

Source Station : ____________ Date Sample : ____________

Visual Description : ____________ Date Tested : ____________

Offset : ____________ Depth : ____________

Purpose : ____________

LIQUID LIMIT PLASTIC LIMIT

Test No.
1 2 3 4 1 2
Number of blows
Container No.
Wet soil+Cont (g)
Dry Soil+Cont (g)

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Mass Container (g)

Mass Moisture (g)

Mass Dry Soil (g)

Moist Content (%)

Ave. PL
Size Wt. Ret. %Ret Cumm %
Pass
4.75

2.00

0.425

0.075

0.075

Liquid Limit: …………

Plastic Limit: …………………

Plasticity Index: ……………

AASHTO Classification: ……………

Name Position Signature Date

Analyst: ___________ ___________ ___________ ________
Checked By: ___________ ___________ ___________ ________
Approved By: ___________ ___________ ___________ ________

Form No: TF/11

CALIFORNIA BEARING RATIO – GRAPHS TEST METHOD: AASHTO T193

Lab. Test No. : ____________ Sample Taken From : ____________

Sampling Station : ____________ Represented Section : ____________

Source Station : ____________ Date Sample : ____________

Visual Description : ____________ Date Tested : ____________

Offset : ____________ Depth : ____________

Purpose : ____________

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Blow Load (KN) CBR (%) Swell% Blow Dry CBR%

Density
2.54mm 5.08mm 2.54mm 5.08mm 10

10 30

30 65

65 CBR at ___ MDD(%):____

Name Position Signature Date

Analyst: ___________ ___________ ___________ ________

Checked By: ___________ ___________ ___________ ________

Approved By: ___________ ___________ ___________ ________

Form No: TF/12

CALIFORNIA BEARING RATIO – DATA TEST METHOD: AASHTO T 193

Lab. Test No. : ____________ Sample Taken From : ____________

Sampling Station : ____________ Represented Section : ____________

Source Station : ____________ Date Sample : ____________

Visual Description : ____________ Date Tested : ____________

Offset : ____________ Depth : ____________

Purpose : ____________

DENSITY DETERMINATION

SOAKING CONDITION 10 Blows 30 Blows 65 Blows

BEFORE AFTER BEFORE AFTER BEFORE AFTER

Mold number

Weight of soil + mold, g

Weight of Mold, g

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Weight of soil, g
Volume of mold, g

Wet Density of Soil, g/cc

Dry Density of Soil, g/cc

MOISTURE DETERMINATION

SOAKING CONDITION 10 Blows 30 Blows 65 Blows

BEFORE AFTER Avg BEFORE AFTER AVG BEFORE AFTE AVG

(TOP (TOP 1 R
1in). In._) (TOP
Mold number 1 in)

Weight of soil + mold, g

Weight of Mold, g

Weight of soil, g

Volume of mold, g

Wet Density of Soil, g/cc

Dry Density of Soil, g/cc

PENETRATION TEST DATA

Penetration 10 Blows 30 Blows 65 Blows

(mm)

DIAL RDG LOAD COR. CBR DIAL LOAD COR. CBR % DIAL LOAD COR CBR
(KN) LOAD % RDG (KN) LOAD(K RDG (KN) LOAD %
(KN) N) (KN)
0

0.64

1.27

1.96

2.54

3.18

3.81

4.45

5.08

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7.62

10.16

12.7

No. of Blows 10 30 65

RDG (BEFORE SOAKING)

RDG (AFTER SOAKING)

PERCENT SWELL
AVERAGE PERCENT SWELL:

Name Position Signature Date

Analyst: ___________ ___________ ___________ ________

Checked By: ___________ ___________ ___________ ________

Form No: TF/13

PENETRATION TEST FOR ASPHALT, ASTM Method D5-86

Lab. Test No. : ____________ Date of Sampling: _______________ Date of Testing:

______________

Submitted by : ____________ Test Place : ____________

Area of Construction : ____________ Tested By : ____________

Type of Asphalt : ____________

TEST CONDITION

o Temperature: …………… 250c……………………..

o Weight: ………………… 100g………………………

o Penetration Time:………... 5…………………………sec

ITEM No. Penetration

Result 1

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Ave.

Penetration

Remarks:
…………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………
…………………………………………
Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By: ___________ ___________ ___________ _______

Form No: TF/14

FLASH AND FIRE POINT OF ASPHALT, AASHTO T-48-94 or ASTM D92-99

Lab. Test No. : ___________ Date of Sampling : ___________

Submitted by : ___________ Date of Testing : ___________

Test Place : ____________ Tested By : ____________

Area of Construction : ____________

Type of Asphalt : ____________

ITEM
Temperature (0c)

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Flash Point

Fire Point

Remarks:
…………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………
…………………………………………
Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By: ___________ ___________ ___________ _______

Form No: TF/15

SOFTENING POINT, AASHTO T-53-92

Lab. Test No. :___________ Date of Sampling : ___________

Submitted by : ___________ Date of Testing : ___________

Test Place :____________ Tested By : ____________

Area of Construction :____________

Type of Asphalt :____________

Test Condition
o Bath Liquids ………Boiled Distilled Water…
o Starting bath temperature …………5oc…………………….

ITEM No.

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Softening Point (0c)

2
Result
Avg.

Softening Point(0c)

Remarks:
…………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………
…………………………………………
Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By: ___________ ___________ ___________ _______

Form No: TF/16

DUCTILITY TEST OF ASPHALT, AASHTO T-51-94

Lab. No. :___________ Date of Sampling : ___________

Submitted by : ___________ Date of Testing : ___________

Test Place :____________ Tested By : ____________

Area of Construction :____________

Type of Asphalt :____________

Test Condition

o Bath Temperature ……… …………………0C

ITEM No.

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Ductility (cm)

1
2
Result 3
Avg.
Ductility (cm)

Remarks:
…………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………
…………………………………………

Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By: ___________ ___________ ___________ _______

Form No: TF/17

SAYBOLT FUROL VISCOSITY OF ASPHALT

Lab. No. :___________ Date of Sampling : ___________

Submitted by : ___________ Date of Testing : ___________

Test Place :____________ Tested By : ___________

Area of Construction :____________

Type of Asphalt :____________

SAYBOLT FUROL
ITEM Temperature( oc)
(sec.)

Result

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1000

10 Temperature (oc)

100 110 120 130 140 150 160 170 180 190 200

Remarks:
………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………
………………
Name Position Signature Date

Analyst: ___________ ___________ ___________ ________

Checked By: ___________ ___________ ___________ ________

Form No: TF/18

Bulk Specific Gravity of Compacted Hot-Mix Asphalt Mixtures Using Saturated Surface Dry Specimen

Test Method: AASHTO T-166, Method A

Represented Section:   Sample taken from  

     

Visual Description:       Date sampled    

Purpose:     Date & time tested  

     

            Other information    

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SSD
Dry Bulk Water
Station Specimen Weight Weight in Bulk
Ser. Specimen Weight Specific Absorbed by the
and Height, in air water (C ) Density ,
No. No. in air gravity , Specimen,%=
Location (cm) (B) (g) E=rw*D
(A) (g) D=A/(B-C) (B-A)*100/(B-C)
(g)

1                  

2                  

3                  

4                  

5                  

6                  

REMARKS :        

Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By:___________ ___________ ___________ _______

Form No: TF/19

Bulk Specific Gravity of Compacted Hot Mix Asphalt Mixtures Using Saturated Surface Dry Specimen

Test Method: AASHTO T-166, Method B

Represented Section:       Sample taken from      

Visual Description:       Date sampled      

Purpose:         Date & time tested      

            Other information      

Ser. Station Spec. Spec. Dry SSD Weight of Weight of Bulk Bulk Density Water Absorbed
No. and No. Height, Weight Weight Volumetric Volumetric Specific , Bd=rw*D by the specimen,
Location (cm) of of Flask filled Flask, gravity , %=
Spec. Spec. with Water Water and Sb= (B-A)*100/(B+D-E)
(A) (g) (B) (g) (D ) (g) Specimen

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(E ) (g) A/(B+D-E)
1                    

2                    

3                    

4                    

5                    

6                    

7                    

8                    

REMARKS :        

Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By: ___________ ___________ ___________ _______

Form No: TF/20

Percent Air Void In Compacted Dense and Open Asphalt Mixtures :Test Method : AASHTO T-269 and

Resistance to Plastic Flow of Bituminous Mixtures Using Marshal apparatus :Test Method: AASHTO T-245
   

      Sample taken from

Station        

Represented Section:       Date sampled

       

Visual Description:       Date & time tested

       

Purpose:     Other information

         

   

Chainage/Location                  

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Height of the Specimen                

A. Bulk specific gravity of Compacted Specimen              

B. Theoretical Maximum Specific Gravity of Asphalt

             
Mixtures

C. Percent air Void =100*(1-A/B)            

Load (KN)                  

Stability, Corrected Load (KN)              

Flow (mm)                  

REMARKS :        
 

Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By: ___________ ___________ ___________ _______

Form No: TF/21

Application of Bituminous Coat for Surface Dressing Work Activity

Represented Section:       Sample taken from      

Visual Description:       Date sampled      

Purpose:         Date & time tested      

            Other information      
Soft board number            

Weight of Soft board : g          

   

Weight of Soft board +

g          
bitumen :    

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Weight of bitumen : g          
   

Volume of bitumen : ltr.          

   

Area of Soft board : m2          

   

Rate of application : kg./m2          

   

Rate of application : ltr./m2          

   

Average rate of application : ltr./m2    

Required : ltr./m2    

Dip stick measurement of bitumen distributer

      Volume (lit)
Before Spraying  
After Spraying  
Difference  

REMARKS :        

Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By: ___________ ___________ ___________ _______

Form No: TF/22

Application of Chippings for Surface Treatment

Represented Section:       Sample taken from      

Visual Description:       Date sampled      

Purpose:         Date & time tested      

            Other information      

Soft board number        

   

Weight of Soft board : g          

   

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Weight of Soft board +

g          
chipping :    

Weight of chipping : g          
   

Volume of chipping : ltr.          

   

Area of Soft board : m2          

   

Rate of application : kg./m2          

   

Average rate of application : ltr./m2          

   

Required : ltr./m2    

REMARKS :        

Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By: ___________ ___________ ___________ _______

Form No: TF/23

Soundness of Aggregate by Use of Sodium Sulfate or Magnesium Sulfate

Test Method : AASHTO T104

Sampling Station:     Sample taken from    

Represented Section:     Date sampled      

Visual Description:     Date & time tested    
Purpose:     Other information    

Beginning of immersion Ending of immersion No. of Sp. Gr. Of

CYCLES Date Time Date Time Hours Solution
1. Immersion                
2. Immersion                

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3 Immersion                
4. Immersion                
5. Immersion                
Grading of % loss
Weight of
Original Weight of SPL. SPL. After % weighted
Seive Size     Sample Before test test After Test After Test
        Soundness of Fine Aggregate
Minus 150 mm (No.100)            
300 mm (No.50) to No. 100            
600 mm (No.30) to No.50            
1.18 mm (No. 16) to No.30            
2.36 mm (No. 8) to No.16            
4.75 mm (No.4) to No.8            
9.5 mm (3/8") to No.4            
Totals          
        Soundness Test of Coarse Aggregate
63 mm (21/2 in.) to50 mm (2 in.)3000 g            
50 mm(2 in.) to37.5 mm(11/2 in)2000 g            
37.5 mm(11/2") to 25 mm (1 in.)1000 g            
25 mm (1 in.) to 19 mm (3/4 in)500 g          
19 mm (3/4 in.) to 12.5 mm (1/2")670 g            
12.5 mm (1/2") to 9.5 mm (3/8 in.)300 g            
9.5 mm (3/8") to 4.75 mm (No.4)300 g            
TOTALS          

Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By: ___________ ___________ ___________ _______

Form No: TF/24

Plastic Fines in Graded Aggregates & Soils by Use of the Sand Equivalent Test

Test Method : AASHTO T 176

Sample taken
Sampling Station:      
from  

Represented Section:     Date sampled    

Date & time
Visual Description:      
tested  

Purpose:     Other Information    

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Test No.     1 2 3 4

A. Sand Reading    

     

B. Clay Reading    

     

Sand equivalent = A x 100

 
B
     
Average Sand Equivalent

   

REMARKS :        

Name Position Signature Date

Analyst: ___________ ___________ ___________ ________

Checked By: ___________ ___________ ___________ ______

Form No: TF/25

Linear Shrinkage of Soils

Test Method : BS 1377

Sample taken
Sampling Station:            
from:

Represented Section:         Date sampled:    

Date & time

Visual Description:            
tested:

Purpose:     Other information:    

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Test No.      

Moisture Determination  

Container No.            

Wet Soil+mold   : (g)      

Dry Soil+mold   : (g)      

Weight of mold : (g)      

Weight of dry soil   : (g)      

Moisture content of soil pat, w : (g)      

Avg Moisture content of soil pat, w : (%)  

Original Length of the Specimen LO : (mm)      

Length of Oven Dried Specimen LD : (mm)      

Linear Shrinkage = (1 - LD/LO)100 : (%)      

Avg Linear Shrinkage =   %  

REMARKS :        

Name Position Signature Date

Analyst: ___________ ___________ ___________ ______

Checked By: ___________ ___________ ___________ ______

Form No: TF/26

Determining the Shrinkage Factor of Soils

Test Method : AASHTO T-92
       
Sampling Station:   Sample taken from:    
Represented Section:   Date sampled:      
Visual Description:   Date & time tested:    
Purpose:   Other information:      
       
Test No.    
Field Moisture Equivalent Determination
Container No.          
Wet Soil+mold     g    
Dry Soil+mold     g    

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Weight of mold   g    
Weight of dry soil     g    
Moisture content of soil pat, FME   g    
Avg Moisture content of soil pat, FME   %  
                 
Linear Shrinkage Determination
mass of wet soil pat and dish, Ww+d   g        
mass of dry soil pat and dish, Wa+d   g        
mass of dish, Wd     g        
mass of dry soil pat, Wa = Wa+d-Wd   g    
Moisture content of soil pat, w = (Ww+d - Wa+d)*100/Wa %    
mass of dry soil pat and wax in air, Wa+x   g        
mass of dry soil pat and wax in water, Wa+d   g        
Specific gravity of wax, Gx   g/cc        
Volume of dry soil pat and wax, Va+x = Wa+x in air -Wa+x in
water cc    
Density of water, Dw   g/ cc        
Volume of wax, Vx = = (Wa+x - Wa)/Gx*Dw   cc    
Volume of dry soil pat , Va = Va+x - Vx   cc    
Volume of wet soil pat ( Volume of dish) , V   cc        
Shrinkage Limit, Sl = FME-((V-Va)*Dw/Wa)*100   %    
Shrinkage Ratio, R = (Wa/Va)*Dw   %    
Volumetric Shrinkage, Vs=R(FME-Sl)   %    
Linear Shrinkage, Ls= 100(1-(100/(Vs+100))1/3) %    

 
REMARKS :      
 
   

Name Position Signature Date

Analyst: ___________ ___________ ___________ ________

Checked By: ___________ ___________ ___________ _______

Form No: TF/27

Ten Percent Fines Value

Test Method : BS 812 Part 111

Sampling Station:     Sample taken from  

 

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Represented Section:     Date sampled    

Visual Description:     Date & time tested    

Purpose:     Other information    

Test No.       1 2 3

Mass of aggregate before test,

  g      
passing 14mm and retain 10mm sieves M1

Mass of aggregate after compression,

  g      
passing 2.36mm sieve M2

Percent fine, m     %      

Maximum load, f (KN)   kn      

TFV = 14*f /(m+4)   kn      

Average TFV     kn  

REMARKS :        

Name Position Signature Date

Analyst: ___________ ___________ ___________ ______

Checked By: ___________ ___________ ___________ ______

Form No: TF/28

Aggregate Crushing Value (ACV)

Test Method : BS 812 Part 110 : 1990

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Sampling Station:     Sample taken from  

 

Represented Section:     Date sampled  

 

Visual Description:     Date & time tested  

 

Purpose:     Other information  

 

Test No         1 2 3

Mass of aggregate before test,

g      
passing 14mm and retain 10mm sieves M1(g)

Mass of aggregate after compression,

g      
passing 2.36mm sieve M2(g)

ACV (%) = ( M2/M1 ) x 100 %      

Average ACV (%) = ( M2/M1 ) x 100

%  
 

REMARKS :        

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Name Position Signature Date

Analyst: ___________ ___________ ___________ ________

Checked By: ___________ ___________ ___________ _______

Form No: TF/29

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Compressive Strength of Cube Concrete Specimen

Test Method : BS 1881; Part 116

Structure: Source of Sand:

Location: Source of aggregate:

Slump at Site: Concrete Class:

Date Cast: Water/Cement Ratio:

Volume of Mould: Cement Content, kg/m3:

Area of Crushing Face: Sampled by:

Humidity/Temperature: Other Information:

Date of testing    

Specimen No.            

Age in Days            

Weight(Kg)            

Density (Kg/m3)            

Max. load at Failure (KN)            

Compressive Strength (M pa)            

Average Compressive Strength (M pa)    

REMARKS :        
 

Name Position Signature Date

Analyst: ___________ ___________ ___________ ________

Checked By: ___________ ___________ ___________ _______

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Form No: TF/30

Concrete Mix Design Summary -

Mix Design No.

     

Class :  

Slump :  
Mixm Design
Requirements Nom. max. size of agg. (mm) :  

Strength (Mpa) :  

Min. cement content (kg/m3) :  

Specific gravity of cement(g/cc)        

Mix Design
Data Fineness modulus of F/A    

Dry-roded unit wt. Of C/A    

Weight in kg per m3 of
Material   concrete

Cement    

Batching by
Water    
Weight per m3
of Concrete
Coarse aggregate    

Fine aggregate    

Total wt.    

Material   Weight in kg for lab batch

Cement    

Water    
Lab Batch for
Concrete
Cubes Coarse aggregate    

Fine aggregate    

Total wt.    

Remark: Adjustment for excess water has been made on the natural sand.

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7th day average compressive strength(Mpa)  

28th day average compressive strength(Mpa)  

Test results Slump(mm)  

  W/C ratio  

REMARKS :        
 

Name Position Signature Date

Analyst: ___________ ___________ ___________ ________

Checked By: ___________ ___________ ___________ ______

ENSITY OF COMPACTED BITUMINOUS MIXTURES AASHTO T166 (METHOD B) ASTM D 2726

Paved Date : Sample Ref.:- Represent. Station:

Description : Tested by :Jointly Checked by:-

Remarks :- Core Density Test

TEST DATA

Relativ
Volum
Mass of Core ( g ) Density Air Void e
e Max.
Ave. Density
SG of
Thicknes In In
In Pavin
Location s. Air Air
Core Date Wate (cc) (g/cc) % g Mix. (%)
station Offset(m Dr SS
Ref. No Cored r
) y D

(mm) C D E F G H J K

(1- G/J*10
D-E C/F
        G/J)*100   0

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Averag
e

Remark _______________________________________________________________________
Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

Checked By: ___________ ___________ ___________ _____

Form No: TF/32

Weather record

Date Temperature( oC) Rainfall (mm)

  Minimum Maximum Day Night

1        

2        

3        

4        

5        

6        

7        

8        

9        

10        

11        

12        

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13        

14        

15        

16        

17        

18        

19        

20        

21        

22        

23        

24        

25        

26        

27        

28        

29        

30        

                   
REMARKS
:                  
                 

Name Position Signature Date

Analyst: ___________ ___________ ___________ _______

CHECKED BY: ___________ ___________ ___________ _______

Form TF/33A
Project: Access to Mekelle Industrial Park Design and Build Road Project
Employer: ERA

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Consultant: TDSWS
Contractor: CTCE

Executed quantity Executed Amount(ETB)

Total %age
Ite Uni Total Unit of the
Description Amount
m t Quantity Rate(ETB) contrac
Total Up to This Tota Up to
(ETB) t price This
to previou perio l to previou
period
date s period d date s period

Form TF/33B

Project: Access to Mekelle Industrial Park Design and Build Road Project
Employer: ERA
Consultant: TDSWS

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Contractor: CTCE

Main Contract

Supplementary
Contract

VAT(15%0
Previous payment
Provisional Sum
IPC No. 1 Date Amount
with VAT
Adv.
Deduction Total Sum
Payment
Retention
01
Recovery of
02
material adv.
03
Adv.
Repayment(30%)
without VAT

OT payment for
ER

Total deduction

Net sum Due to

the contractor

VAT 15%

Net sum

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