INDIAN RAILWAYS

MODEL
SCHEDULE OF POWERS
2018

Government of India
Ministry of Railways
(Railway Board)
 Preamble to Model SOP 2018

Model Schedule of Power (SOP) was issued first time from the Railway Board on October 26, 2018. Subsequently, a need was felt to bring
out its revised version, incorporating the correction slips, Railways’ best practices and enhanced delegation of power introduced by Railway Board.
A revised Model SOP “Model SOP 2018” is therefore being issued.
This Model SOP document is intended to bring in uniformity in delegation of financial and administrative powers across the Zonal
Railways, Production Units/NAIR/RDSO (to the extent applicable) and empower PHODs/CHODs & DRMs/CWMs (CWMs include all SAG
officers in charge of workshops/depots), including the field officers. GMs could however add further to this delegation in consultation with their
PFAs keeping in view the local requirements while being within the overarching powers delegated to them and in accordance with Government of
India rules. Chairman RRBs will exercise powers as available to SAG officers (Head Quarter) for items pertaining to them.
This Model SOP 2018 covers Works, Medical, Stores, Commercial, Establishment, RPF and Miscellaneous matters including CTIs, IT,
PR. Part G of this document contains the SOP for RPF which includes the latest delegations for RPF in March 2018, over and above those existing
in Section C (Miscellaneous) of this SOP. CHODs will exercise same powers as available to PHODs. It may be seen that powers delegated to
DRMs are generally same for CWMs (in SAG). Principal Chief Security Commissioners (PCSC) of RPF will exercise the powers available to
PHODs for matters concerning them. Similarly, the ADRMs (NFSAG) will exercise same powers as ADRMs (SAG). Also, the branch officers in
Senior Scale (Independent Charge) will exercise same powers as available to divisional officers in JAG/SG. A branch officer is an officer in the
division who directly reports to DRM and is to be treated as independent incharge for all purposes. Also, wherever CWMs are in SS/JAG/SG, the
CWE or concerned SAG officer in Head Quarter will exercise same powers as applicable to CWMs (in SAG) for matters pertaining to
workshop/depots. The Station Directors and the Administrators of the Central Hospitals, both in JAG/SG, will exercise same powers as available
to Branch Officers. Proposals submitted for GM’s sanction will be cleared by AGM, unless GM’s personal sanction/approval is required as per
extant rules. Wherever finance concurrence is not required, it has been specifically mentioned. Wherever nothing is mentioned it should be
presumed that finance concurrence is required.
The exercise of the powers delegated is subject to the observance of provisions of the existing code, rules and other extant orders. The
sanctioning authorities shall pay due regard to the cannons of financial propriety which are enumerated in Para 116 of Indian Railway Finance
Code Vol – I. The exercise of powers by various authorities is subject to availability of funds against the appropriate head of account under the
relevant demand.
Orders/delegations issued by Railway Board, from time to time, shall be applicable, with prospective effect. Railways may issue Correction
Slips as and when such orders/ delegations are issued.

Dated 23.07.2018
 Table of Contents
PART Page No

PART – A: Works Matters A1 - A61

Annexure-1: Rly. Bd. Ltr. No. FX(II)-2015/PW/7 dt. 12.06.2017 regarding Delegation
of Powers to GMs
Annexure-2: Rly. Bd. Ltr. No. 2017/Trans/01/Policy dt. 18.10.2017 regarding
Delegation of Powers to GMs & DRMs
 PART – A: Works Matters

MODEL SCHEDULE OF POWER

INDIAN RAILWAYS
 Index
S.No. Nature of Powers Page No.
1. Accordance of administrative approval to Lump Sum Works and Out of Turn works A4-9
2. Technical sanction to detailed estimates A9-13
3. Sanction to excess over estimates A13-15
4. Material Modification in works A15
5. Contracts or tenders A16-23
6. Signing of contract agreements including rider agreements A23-24
7. Introduction of additional Standard/ Schedule items in contract for works A24
8. Introduction of new non-schedule items in contract for works A24-25
9. Variation in quantities specified in contracts A25-27
10. Extension to the date of completion of contracts A27
11. Contract Management, Advances,PG, EMD,SD,Extensions,LD A27-30
12. To cancel / terminate contracts A30
13. Revocation of termination of contracts A30
14. Reappropriation A31-32
15. Special repairs of Railway Quarters and rolling stocks A32-33
16. Sanction of urgency certificate chargeable to special revenue A33
17 Sanction to dismantlement of assets A33
18. Temporary arrangements at stations for festivals A34
19. Transfer of machinery and plant from one station to another A34
20. Payment of petty bills for demarcation of land A34
21. Compensation for cutting of trees of private parties A34
22. Lease of natural property A34-35
23. Write off of ground rent A35
24. Write off of stores and tools and plant A35
25. Write off of ballast found short during verification A35
26. Adjustment of charges of credits A36

A2
S.No. Nature of Powers Page No.
27. Acceptance of claims settled by arbitration award A36-37
28. Staff quarters and residential / service buildings A38
29. Payment to outsiders for supply of water to Railway in respect of Stations/ Colonies A38
30. Water tap connection to outsiders A39
31. Track machines A39-47
32. Disposal of dead and live trees by sale/auction A47
33. Disposal of unserviceable wooden sleepers by auction or tender. A47
34. Purchase of horticultural products A48
35. Acquisition of land A48-49
36. To sanction payment of Arbitration fees and expenses A49
37. Sanction of proposals for Outsourcing A50-52
38. Repairs/AMC to Machinery & Plants A52-53
39. Repairs/ AMC of equipments (other than T&P and M&P) A53-55
40. Hire of Plant and Machinery from outsiders or Govt. Bodies A55
41. Hiring of Trucks/Mini trucks/equivalent A55-56
42 Licensing of Railway Land for Sidings and giving connectivity to sidings A56
43. Sanction of expenditure on testing charges A56
44. Delegation of powers in case of service contracts A56-57
45 Projects to be undertaken on BOOT basis A57
46 Entering into contracts /formal understanding Central, State or Local Bodies (Municipalities, etc.). A57
47 Works undertaken in workshops for Government Departments and outside public bodies. A57
48 Issue of Work Orders for execution of a contract work against a zonal contract A57
Annexure ‘A’ A58
Annexure ‘B’ (Deleted) A58
Annexure ‘C’ A59
Annexure ‘D’ A59
Annexure ‘E’ A60

A3
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
1 2 3 4 5 6
1. To accord administrative approval to Authority:
(A) Lump sum 1. Railway Board’s Letter no F(X)II-
2015/PW/7 dated 12-06-2017
1. Works Plan Heads: 2. 2017/Trans/01/Policy dtd 18.10.2017
(i) Passenger Amenities (PH 53), Traffic PHOD/CHOD DRM Nil 3. Finance Concurrence required
Facilities PH 16, Track Renewal PH 31, Up to Rs.2.5 Cr. up toRs. 2.5 Cr 4. *In terms of Ltr No.
Bridges PH 32, RSW –& L/Cs PH 29 , 30, 2017/Trans/01/Policy dtd 18.10.2017,
for work in PH-52, Staff Amenities,
Schools, Dispensary, Institute, Officers
Club, ORH, Holiday Home - GM can
sanction up to Rs. 1 Crore per case
(ii) S&T Works (PH 33) Rs. 1 Crore DRM Nil
Other electrical works (PH-36) Rs. 1 Crore
Traction Distribution Works (PH 37)
Workshops incl. Pus (PH-42) CWM (in SAG)
Staff Quarters (PH 51) Rs 1 Crore for PH
Amenities for staff (PH-52)* 42 only
Other Specified Works (excluding Rest
House) – PH 64 DRM
Traing/HRD(PH-65) Rs. 20 lakhs in each
including works related to CTIs case for existing
Railway Schools,
Institutes, Officers
Club, Rest Houses
and Holiday Homes
and CMD / DRM -
Rs. 20 lakhs in each
case for existing
Railway Hospitals
& Dispensaries.

A4
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
(iii) Railway Research (PH-18) ADG Nil Nil
(For RDSO only) Rs 1 Crore

PED/ ED
(Coordinating)
Rs 30 Lakh
Note for Item 1(A)-1:
1. Lump Sump Grant (LSG) will be distributed by PCE in consultation with plan head coordinator and approval of GM. Total LSG not to be exceeded.
2. Proper guidelines will be issued by respective PHODs to all Branch Officers for adequate scrutiny of the proposals, fixing priority of work, margin to propose
new works etc.
3. Monthly reports in specified format to be submitted by divisions to HQ to ensure close monitoring.
4. The powers delegated to PHODs/ DRMs/ CWMs are subject to availability of adequate permissible cost under each plan head for consideration of any
proposal. Permissible cost is to be worked out as follows. Permissible Cost i.e., PC = {Ceiling (C) X Norms (N)} – Throw Forward (TF), C = The lumpsum
grant allocated to a particular Division. If grant is yet to be allocated, the grant of the previous year can be taken as the ceiling till the actual grant is
allocated. N = Likely period of completion of works as per the norms stipulated by the Board for PWP. TF = Throw forward of ongoing works under each
Plan Head.
5. a) For Divisional Officers - Administrative approval shall be obtained by the Sr.DEN/Co-ordination of the division for item no. 1(A). On administrative
approval, the Sr.DEN/Coordination shall be responsible for the publication of the DRM’s MINI LAW BOOK. It shall be seen at the time of according
administrative approval that administrative approval is not accorded for more than PC (Permissible Cost) available to the DRM under a particular plan head.
Any item of work that features in the MINI LAW BOOK for 2 years or more without sanction of the detailed estimate must be dropped from the MINI LAW
BOOK.
b) For Headquarters Officers - Administrative approval shall be obtained by the CE/P&D for item no. 1(A). All the items of work proposed to be included
in theLAW BOOK should have been concurred by the divisional Finance and approved by the DRM. On administrative approval, the CE/P&D shall be
responsible for the publication of the LAW BOOK. It shall be seen at the time of according administrative approval that administrative approval is not
accorded for more than PC (Permissible Cost) available to the GM. To calculate PC, above formula will be used with ‘Ceiling’ = budgetary ceiling available
to the GM minus budgetary ceiling delegated to the DRMs, under a particular plan head and the TF= throw forward under that plan head for works
sanctioned by GM. Any item of work that features in the LAW BOOK for 2 years or more without sanction of the detailed estimate must be dropped from
the LAW BOOK.
6. Whenever any work originally included under category of lump sum works is subsequently found to cost more than the power of authority who sanctioned it,
fresh sanction of higher authority has to be obtained as per the current sanctioning power.

A5
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
1. (A) 2. Machinery & Plant costing not more PCME DRM/CWM (in SG/JAG Authority:
than Rs. 50 lakhs each (PH 41) Up to Rs. 50 lakhs SAG) Up to Rs. 10 lakhs 1. Railway Board’s Letter no F(X)II-
Up to Rs. 20 Lakh 2015/PW/7 dated 12.06.2017.
in each case subject 2. Railway Board’s Letter no
to the annual ceiling 2017/Trans/01/Policy dated 18.10.2017
limit granted for the
division
Note for item 1(A)-2:
These powers will be exercised by PCME up to Rs. 50 lakhs in each case.
1. Total LSG should not be exceeded
2. LSG will be distributed by CME under PH 41 to various divisions/workshop. The limit of Rs.50 lakhs is for the entire proposal and not for the individual
machine as per Rly. Bd’s letter No. 2008/M/ M&P/ 1063/GL dtd. 20.2. 2008.
3. Prior associate finance concurrence should be obtained
4. Proper guidelines will be required to be issued by respectivePHODs to all BranchOfficersfor adequate scrutiny of the proposals, fixing priority of work, margin
to propose new works, fund control /utilization, etc.
5. Monthly reports in specified format be submitted by divisions and workshops to HQ to ensure close monitoring

Note: Definition of M&P for tools and plants–The limit for tools and plants enhanced fromRs.1 lakh to Rs.10 lakh (tools and measuring equipment costing
above Rs.1 lakh was procured as M&P earlier). The machinery/tools costing more than Rs.10 lakhs will be covered under category of M&P and such items
costing upto Rs.10 lakhs will be treated as T&P chargeable to Revenue. Authority: RBLtr.No.2017/Trans/01/Policy dt.18.10.2017
Note: Sanctioning of procurement of two wheelers under M&P–GMs–Fullpowers to sanction two wheelers for RPF Post incharge. Authority:
RBLtr.No.2017/Trans/01/Policy dt.18.10.2017
1. (A) 3. Computerisation (PH 17) Authority:
i) New works and replacement related works PHOD/CHOD DRM/ Nil 2017/Trans/01/Policy dtd 18.10.2017
of over aged IT assets Up to Rs. 1 Crore Rs. 25 lakhs per
per case with case with finance 1. Officer nominated by GM in HQr and
GM can sanction up to Rs 1 crore per case finance concurrence nominated by DRM in Division shall be
with finance concurrence concurrence the Nodal Officer and coordinate this PH
17

ii) procure equipment like computer, printer PCCM DRM Nil

etc for new UTS/PRS Rs.50 Lakh per Up to Rs 50 Lakh
case with finance per case with

A6
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
GM can sanction up to Rs 1 crore per case concurrence. finance concurrence
with finance concurrence

iii) Extension/ Up gradation/ Strengthening PHOD/CHOD DRM/CWM

works for LAN up to Rs 20 lakhs up to Rs 20 lakhs Nil
per case with per case with
GM can sanction up to Rs 20 lakhs per case finance finance concurrence
with finance concurrence concurrence

iv) Software development PHOD/CHOD DRM/ JAG/SG

up to Rs 50 lakhs up to Rs 10 lakhs up to Rs 5 lakhs per
GM can sanction up to Rs 2.5 Crore per case per case with per case with case with finance
with finance concurrence finance finance concurrence concurrence with
concurrence with with annual ceiling annual ceiling of Rs.
annual ceiling of of Rs. 50 lakhs 10 lakhs
Rs. 2 Crores
CWM (in SAG) up
to Rs. 5 lakhs per
case with finance
concurrence with
annual ceiling of Rs.
25 lakhs

A7
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
1. To accord administrative approval to Authority:
1. Board’s letter No. FX(II)2008/PW/7
(B) Out of Turn Works dated 05.12.2008 and 27.08.2009 (i.e.
GM may sanction out of turn works costing Item No. 39 of GM’s delegation)
not more than Rs. 2.5 Crores per case with 2. 2017/Trans/01/Policy dtd 18.10.2017
annual ceiling of Rs. 25 Crore (other than
lumpsum) on other than safety works.
However, this restriction will not be The exercise of the powers is subject to
applicable to safety related works. Safety availability of funds, observance
works should be completed within a of codal provisions regarding the
maximum period of 8 months from the date preparation /sanction to estimates etc. and
of sanction of detailed estimate. other orders issued from time to time.

1. Works Plan Heads:

i) Passengers and Other User amenities (PH NIL DRM NIL
53) Up to Rs. 2.5 Crore
in each case with
finance concurrence

ii) All other Plan Heads NIL NIL NIL

Note for item 1(B):

1. PFA concurrence is necessary for OOT works to be sanctioned by GM and Sr. DFMs concurrence is necessary for works to be sanctioned by DRM.
2. Administrative approval of GM/DRM should be obtained before incurring expenditure on out of turn basis.
3. The proposal shall be mooted for the sanction of OOT work duly identifying funds, which could be re-appropriated from the other itemised works within the
same plan head.
4. Subject to the budgetary ceiling of Rs. 25 Crores (other than lump sum) in a financial year (for non-safety items) and no limits for safety items, provided that
sanction budget (other than Lump sum) for works in this category is not exceeded and the norms fixed for completion of work under different plan heads are
followed.
5. CE/P&D/CPDE is the nodal officer for processing all OOT works.

A8
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
6. The works thrown forward from previous year may be taken up only if the funds required for them can be found by the appropriation within the sanctioned
allotment.
7. For passenger amenities works, emphasis should be on creation of amenities of durable and lasting nature and funds should not be frittered away on provision
of superficial items like furnishings and furniture etc. Prescribed norms/parameters regarding passenger population should be followed in providing the
amenities.
8. All the safety works sanctioned on out of turn basis shall be completed within a maximum period of eight months from the date of sanction.
9. Once administrative approval of GM/DRM is accorded for any work on ‘out of turn basis’, sanction to the detailed estimate for the works will be within the
competence of authority vide Item No. 2(a) of SOP.
10. Before obtaining Out of turn sanction of GM for traffic facilities/ line capacity work, approval of PCOM should be taken.

1. 1. The OOT proposals of M&P items

(B) Out of Turn Works costing up to Rs. 50 Lakhs require the
sanction of the General Manager with
2. M&P items Nil Nil Nil the concurrence of PFA. However, all
such proposals together with M&P
items sanctioned at CME level under
1(A)(2) should be within the Lump sum
grant given by the Board.
1. (C) To accord administrative approval to PHOD/CHOD SAG SG/JAG DRM, PHOD, & GM must be kept duly
Deposit Works Full Powers Rs 50 Crore Upto Rs 5 Crore informed of all the deposit works
2. Technical sanction to sub estimate/detailed estimates/ revised estimates for all the works including those sanctioned by higher authorities (GM /Railway Board
etc.)

(A) Works itemized in the works programme/RSP/M&P / LAW/LSWP/ Mini Law/Deposit /Composite Works (chargeable to both Railways and party)

(i). All works in (A) above except RSP and CAO (C) in HAG DRM – SG/JAG Authority:
M&P items and chargeable to Capital, Up to Rs. 500 Cr. Up to Rs75 Cr. Up to Rs. 25 Cr. 1. Para-703 of Engg. Code.
Capital Fund, RRSK, Depreciation Reserve 2. Item No.40(1) (a & b) & 40(2) of
Fund, Development Fund, and Open Line AGM ADRM GM’s delegation.
Works Revenue . Up to Rs.500 Cr. Upto Rs.50 Cr. 3. Board's letters No. F(X)II-2006/PW/17
dated 04-12-2006 &24.05.2007.
PHODs / CHODs CWM in SAG 4. Board’s letter No. F(X)II/2015/PW/7
Up to Rs.100 Cr. Up to Rs. 75 Cr. dt.12/06/2017

A9
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
SAG 5. Board’s Lr No.2018/TF/Civil/Works
Up to Rs. 50 Cr. dtd.12/06/2018
For any Deposit Work: Administrative approval is required as per item 1 (C) above before any survey, planning/execution of the work. Regarding Composite
works (involving Railway and Deposit works both), the administrative approval of the Railway portion of the work is limited upto the values specified in Item
1(A ) above.
Note for item 2(A)-(i):
1. Associate Finance vetting is necessary.
2. For open line works, costing more than Rs. 500 Cr, vetting by PFA and for construction works costing more than Rs. 500 Crores vetting by FA&CAO /
Construction is requiredfor obtaining personal sanction of GM.
3. Excess over the abstract cost for works shall be governed by item 3 of SOP (Works matters)
4. Detailed estimate may be prepared in the initial stage by taking services of a consultant wherever required. Change in scope may be done only on account of
change of technology or change in local conditions but not due to change in planning/layout. All the existing provisions will be retained [Authority: RB Ltr. No.
2017/Trans/01/Policy dt. 18.10.2017].
5. Deposit works are defined in accordance with para 1843 of IR Code of Engineering Department. The method of execution is also defined therein. The limit of
variation by 20% due to reasons other than escalation etc may not be applicable for Deposit Works. Sanction, execution and variations in these Deposit works
shall be made by the Railway administration in consultation with the sponsoring authority bearing the cost of the deposit works, within the broad guidelines
provided in IR Code of Engineering Department and Model SOP. Revised detailed estimate should however be within the powers of the sanctioning authority
(Authority: RB Ltr. No 2017/Trans/01/Policy dated: 08 - 02- 2018)

(ii) Rolling stock items provided in the AGM Up to Rs. 50 cr. Authority:
Rolling Stock approved programme. Upto Rs 500 Crore 1. Para-703 of Engg. Code.
2. Item No.40(1) (a, b & c) & 40(2) of
PHOD/CHOD GM’s delegation.
Up to Rs. 100 Cr. 3. Board's letters No. F(X)II-2006/PW/17
dated 04-12-2006 &24.05.2007.
SAG 4. Board’s letter No. F(X)II/2015/PW/7
Up to Rs. 50 Cr. dt.12/06/2017

A10
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
1. Finance vetting is required
2. This power will also apply for sanction to sub-estimates or detailed estimates which may form part of a work, the abstract estimate of which has been
sanctioned by higher authority.
3. Excess over the abstract cost for works shall be governed by item 3 of SOP (Works matters).

(iii) M&P as per sanctioned works PHOD/CHOD Up to Rs. 5 Crores SG/JAG

Up to Rs. 10 Cr. Up to Rs. 2 Crores

SAG LSMP LSMP

Up to Rs. 5 Cr. Rs. 50 lakhs Rs. 50 lakhs
LSMP Rs. 50
lakhs
Note: Definition of M&P for tools and plants – The limit for tools and plants enhanced from Rs.1 lakh to Rs. 10 lakhs (tools and measuring equipment costing
above Rs. 1 lakh were procured as M&P earlier). No finance vetting is required upto Rs. 3 lakhs.

Authority:
RB Ltr. No. 2017/Trans/01/Policy dt. 18.10.2017

(iv) Survey estimates PHOD/CAO/C Nil Nil Authority:

Full Powers within 1. Item No. 40 (3) & 40(5) of GM’s
the yard stick delegation, subject to Board’s orders
prescribed in and Yardsticks issued from time to
respect of plan time.
heads: new lines, 2. As per the yardsticks laid down by
gauge conversion, Board’s letter No. 2012/W-
doubling, for 1/Genl./Survey/Budget dtd 18.11.2016
surveys included in 3. Board's letter No. F(X) II/2000/PW/2,
the sanctioned dated 27-06-2000 & No. F(X) II/2006/
budget or PW/17, dt.18.10.2006 and 4.12.2006.
sanctioned 4. Board’s Letter No. 2007/CE-I/CT/18
separately. dated 07.03.2008.

A11
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
PHOD/CAO/C
Up to Rs.5 lakhs in
respect of all other
plan heads for
surveys included in
the sanctioned
budget or
sanctioned
separately.
Notes for item (iv) (Survey) above:
1. Finance vetting is necessary.
2. Final location survey chargeable to preliminary expenditure of the work requires GM’s personal sanction.
3. These powers also cover sanction of part estimates costing up to 5% of the work as originally sanctioned in the budget.
4. Part estimate may be sanctioned towards incurring expenses for preliminary activities like Final Location Survey, Geo-technical studies, designs, preparation
of plans and drawings etc., which will help in preparation of detailed estimates.

The detailed estimate can be prepared and got sanctioned only after these preliminary activities are completed.
2. (B) To incur expenditure on Trial and PHOD DRM/CWM (in Nil 1. Expenditure for Trial and Experimental
Experimental works Up to Rs. 10 SAG) works in excess of Rs. 10 Lakhs shall
Lakhs with finance Up to Rs. 5 lakhs be incurred with the prior concurrence
concurrence per case with of FA&CAO/ PFA and the sanction of
finance concurrence AGM
and annual ceiling
limit of Rs. 20 Lakh

2. (C) Sanction of estimate and administrative Full powers Full powers SG/JAG 1. Finance concurrence is required.
approval for work chargeable to revenue Full powers 2. Judicious and reasonable distribution of
(Ordinary & Special) for which budget Revenue funds for routine repairs and
allotment has been made, during the current maintenance of existing assets with
year. canons of financial propriety must be
ensured
3. DRM/ADRM must be kept informed.

A12
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
Notes for Item 2 (C)
1. The powers delegated to PHODs/ DRMs/ CWMs and SG/JAG are subject to availability of budget under different Demands for consideration of any proposal.
Permissible cost is to be worked out as follows. Permissible Cost i.e., PC = {Ceiling (C) X 1.5} – Throw Forward (TF), C = The Revenue Budget allocated to a
particular Division/Demand. If grant is yet to be allocated, the grant of the previous year can be taken as the ceiling till the actual grant is allocated. TF = Throw
forward of ongoing works under corresponding demand. Permissible Cost refers to the cost of Revenue proposals being considered for sanction in any particular
year under each demand. Classification of Revenue Expenditure and Demands are as per the explanation given in Indian railway finance Code Vol II.
(D) Sanction of estimate and administrative CEnHM DRM/CWM (in Authority:
approval for Environment related works Up to Rs. 2.5 SAG) 1. Ref: Rly Board No. 2016/EnHM/13/02
using 1% provision of sanctioned estimates Crores Up to Rs. 2.5 Crores dtd 13.05.2016
2. 2017/Trans/01/Policy dtd 18.10.2017
GMs – Full powers up to Rs. 2.5 Crores

3. Sanction to excess over estimates (Including those sanctioned by higher authority at the time of preparing revised/ Authority:
completion estimates.) 1. Item No. 40(1) of GM’s delegation
vide Board’s letter No.
(A) For itemized works, and LAW/Minilaw items Other than M&P and surveys F(X)II/2015/PW/7 dt.12/06/2017

(i) Increase in cost due to escalation PHOD/ CHOD DRM/ADRM/SAG SG/JAG

up to 100% of the up to 100% of the up to 100% of the
original estimate. original estimate. original estimate.

CAO/C in HAG-
Full powers where
original estimate
cost is up to Rs.
500 Crores.
(ii) Increase in cost due to reasons other than up to 20% of the up to 20% of the up to 20% of the
escalation original estimate. original estimate. original estimate.

3. (B) Survey estimates including escalation and PHOD/CHOD Nil Nil

other than escalation both. Up to 20% of the
original estimate.

A13
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
Note for item 3(A) and 3(B):
1. Finance concurrence is required
2. No powers to incur any excess over the percentage provision for works, establishment, and general charges.
3. These are the overall variations on the abstract estimate and cannot be exceeded even if more than one revised estimate is sanctioned. The permissible overall
excess due to escalation/ other than escalation is with reference to Abstract Cost only.
4. The powers to sanction excess over abstract / original estimate on account of Material Modificationsis limited to Rs.20 Crores. In case of computerisation
Plan Head (PH-17), total value of Material modification in a work should not exceed Rs.5 crore or 5% of the original cost of the work, whichever is less
5. This delegation will not affect the rules in force regarding Material Modification.
6. These powers are subject to the restrictions stipulated in Codes, Railway Board’s letters and GM’s instructions from time to time.
7. The change in scope of work shall be governed by powers for material modification given in item No. 49 of GM’s SOP.
8. For RSP these powers will be exercised by PCME/PCEE.While processing the revision in the cost of estimate, the reasons for delay/time overrun should be
clearly recorded.
9. GM have full powers to sanction excess over estimates due to price escalation.
10. The overall cost of revised estimate including all variations i.e. due to price, quantity etc should be within the powers of sanctioning of estimates as
mentioned in Item no 2.
11. The GMs/PHOD/CHOD/DRM can sanction excess over estimate even when the variation is beyond the percentage variation prescribed above so long as the
revised cost is within the limit of their respective powers to sanction new works as per Rly Board’s Extant orders.
(C) M&P estimates Authority:
1. Item no 40 (2) of Board’s letter No.
F(X)II/2015/PW/7 dt.12/06/2017
2. Rly Bd’s letter No.
2017/Trans/01/Policy dt. 18.10.2017
(i) Increase in cost due to escalation PHOD/CHOD DRM/ADRM/CWM JAG
up to 50% of the (in SAG) up to 50% of the
original cost or up to 50% of the original cost or
Rs.1 Crore original cost or Rs.50 lakhs
whichever is less Rs.50 lakhs whichever is less
whichever is less

(ii) Increase in cost due to reasons other than PHOD/CHOD DRM/ADRM/CWM JAG
escalation up to 10% of the (in SAG) up to 10% of the
original cost or up to 10% of the original cost or

A14
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
Rs.25 lakhs original cost or Rs.25 lakhs
whichever is less Rs.25 lakhs whichever is less
whichever is less
3. Minor modification on purely engineering PHOD/CHOD DRM/ADRM/CWM JAG Finance Concurrence is necessary
considerations in sanctioned works Upto Rs.10,000/- Upto Rs.10,000/- Upto Rs.10,000/ Authority Para-1114 of Eng Code
CE/CN
Upto Rs.10,000/-
1. Finance vetting is necessary.
2. Powers indicated for increase in cost due to reasons other than price escalation cover material modification also.
3. Personal approval of GM with the personal concurrence of PFA is required in cases of material modifications costing above Rs. 10 Lakhs each.
4. These are the overall variations with respect to original sanctioned cost as included in the Budget at the time of sanction and cannot be exceeded even if more
than one revised estimate is sanctioned.
5. These powers are subject to the condition that the total cost (including the excess) does not exceed the powers of the original sanctioning authority. The total
cost including excess should be regulated as per the provisions contained in GM’s delegation of powers re-delegated under the columns 3,4&5.
6. This delegation will not affect rules in force regarding Material Modification.
7. These powers are subject to the restrictions stipulated in Codes, Railway Board’s letters and GM’s instructions from time to time.
8. LS M&P estimates: In case, a detailed LS estimate exceeds the sanctioned cost during execution, it requires the sanction of DRM/CWM for any excess up to
Rs. 20 Lakhs, CME up to Rs.50 lakhs and if it exceeds Rs. 50 lakhs, the same requires the sanction of Railway Board.
4. Material Modification in works estimated to PHOD Up to Rs.25 lakhs. Nil Authority:
cost at least Rs.2.5 Cr. and above. Up to Rs.50 lakhs. 1. Para-1110 of Engg. Code and Item
No.49 of GM’s delegation.
SAG 2. Board’s Lr. No F(X)II-2006/PW/17
Up to Rs.30 lakhs. dated 18-10-2006

Notes for Item 4

1. Finance concurrence is necessary.
2. Subject to a ceiling of 20% of original estimated cost.
3. For Material modification estimated to cost more than Rs. 50 lakhs but below Rs. 2.5 Crores, personal sanction of GM with PFA/FA&CAO(C) ’s concurrence
is required.
The excess over the revised cost of the estimate does not go beyond the General Manager’s powers.

A15
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
5. Works Contract for approved and sanctioned Authority:
works- or supplies related to sanctioned 1. Railway Board’s letter No. 2007/CE-I/
works or zonal contracts. CT/18 Pt. II dated 30.07.2010. Railway
2. Board's letter No 2007/CE-I/CT/18 Pt.
(A) Calling of Tenders: XII dated 31.12.2010 (Para No 4).
3. Railway Board’s letter No. 94/CE-I/
(i) Open Tenders. PHOD/HOD DRM JAG CT/4/Pt.17 dated 13.08.2012.
Full Powers /ADRM/CWM (in Full Powers 4. Board’s letter no. 2017/CE-I/CT/10-
SAG) Procurement Cycle dtd 23.10.2017.
Full Powers 5. Railway Board’s letter No
Trans/01/Policy dated 08.02.2018

Notes for Item 5(A)-(i):

1. For all works contract tenders requiring techno-economic evaluation, ‘Two Packet System’ of tendering shall be the norm as far as possible
2. For inviting Works Tenders valuing more than Rs.10 Crs, two-packet system, shall mandatorily be followed. However, for all works contract tenders within
the Tender Acceptance Powers of SAG/DRM/ADRM/CWM valuing more than Rs 10 Crore, ‘Two packet System shall mandatorily be followed, except in
cases where it is decided by an executive not below SAG level for reasons to be recorded in writing and with the concurrence of associate Finance, that it would
be advantageous to follow ‘Single packet system”. For Tenders valuing beyond the tender acceptance powers of SAG/DRM/ADRM/CWM, and costing more
than Rs 10 Crore, decision of executive not below HAG in consultation with FA& CAO shall be required to adopt Single packet system of tendering in case
of works tenders. Authority (RB ltr no 2017/Trans/01/Policy dated 26-12-2017)
3. For Tenders valuing up to Rs. 10 Crs, decision to adopt two-packet system shall be taken by the tender inviting authority with the concurrence of associate
finance
4. The Minimum Eligibility / Qualifying criterion/criteria in the Tender Document for selecting the Tenderer should be precisely defined as per Railway Board
guidelines. In case of any modification to Railway Board's standard minimum eligibility criteria, concurrence of PFA / FA&CAO/C (Associate Finance) and
approval of GM/ CAO/Con should be taken.
5. Pre-vetting of tender schedules is not necessary except in the rare urgent cases where tenders are called without sanction of detailed estimate. Pre-vetting is
also not necessary in case of zonal works and revenue works in Open Line up to Rs.5 lakhs for which detailed estimates need not be framed. It shall be
ensured that the tender schedules are prepared based on the scope of the work as included in the sanctioned estimates. In cases of urgency, open tenders may
be called, before sanction of detailed estimates, with the approval DRM/PHOD/CHODs. However, the letter of acceptance shall be issued only after the
sanction of detailed estimate.
6. For inviting tender for consultancy works, prior approval of competent authority has to be obtained as per Annexure’D’
7. All zonal contracts should be open tenders.
8. Powers to call tenders by JAG is restricted up to the value of tenders to be accepted at SAG level.

A16
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
9. Eligibility criteria need not be stipulated for open tenders up to Rs.50 lakhs each. For relaxation in the prescribed eligibility for open tenders costing above
Rs.50 lakhs, personal approval of GM is required with PFA’s concurrence in case of Open Line. In cases of Construction Organization, personal approval of
CAO/C is required with personal concurrence of FA & CAO/C. However, for inserting eligibility criteria in specialised tenders, decision of PHOD shall be
final in all cases.
10. Sufficient notice period should be given for the submission of tenders, which in the case of large works should not be less than a month. The above
prescribed tender notice period may be departed from in the most exceptional circumstances only and then too in consultation with the Principal Financial
Adviser. However:
i) For tenders valued up to and including Rs. 1 Crore invited through e-tendering, the tender notice period can be reduced up to 21 days by
CAO/PHOD/CHOD/DRM/CWM (in SAG) without finance concurrence and up to 14 days with the concurrence of Associate Finance
ii) For tenders valued above Rs. 1 Crore and up to & including Rs. 2 Crore invited through e-tendering, the tender notice period can be reduced up to 14 days
by CAO/DRM/CWM (in SAG) with the concurrence of Associate Finance
11. For Service ContractsGCC for Services shall be followed.
(ii) Limited Tenders from approved list for PHOD/ CHOD DRM/ADRM/CWM JAG /JAG(SG) Authority:
Works Contracts. More than Rs.1.5 (in SAG) Up to Rs. 37.5 lakhs 1. No.2013/CE-I/CT/0/20/PO/Pt. II (ii)
Cr. and up to More than Rs.37.5 dated 26.11.2013.
Rs.7.5 Cr. lakhs and Up to
Rs.1.50Crs.

HOD
More than Rs.37.5
lakhs and up to
Rs.1.5 cr.
Notes for Item 5(A)-(ii):
1) Pre-vetting of tender schedules is not necessary except in the rare urgent cases where tenders are called without sanction of detailed estimate. Pre-vetting
is also not necessary in case of zonal works and revenue works in Open Line up to Rs.5 lakhs for which detailed estimates need not be framed. It shall be
ensured that the tender schedules are prepared based on the rates/quantities/scope of the work as included in the sanctioned estimates.
2) For formulating approved list of contractors and invitation of Limited Tenders, the norms specified in the Board’s letter No.94/CE- I/CT/4 dt.17.10-02,
12/16-5-06 and No. 2007/CE/ I/CT/18 dt. 28-9-2007 and subsequent revisions on the subject shall be followed.
3) At least 10 names should be on the approved list of contractors.
4) Tender Notice period should not be less than 14 days.
(iii) Special Limited Tender Authority:
1. (Rly. Bd’s letter No. 94/CE-I/CT/4
dated 22.10.2001 and 17.10.2002

A17
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
(a) Works of specialized nature PHOD/CAO/C Up to Rs. 10 lakhs Nil 2. Rly. Bd’s Ltr. No. F(X) II/2006/RW3
Full Powers. dt. 27-2-2006 and
16-05-2006 and F(X)II/2006/PW/13 dt.
(b) Works of urgent nature CAO/C Up to Rs. 10 lakhs Nil 9-8-2006.
Full Powers 3. Rly. Bd’s. Lr. No. 2007/CE/I/CT/18 dt.
28-9-2007.
Notes for Item 5 A(iii) Special Limited Tender:
1) Associate Finance concurrence is necessary.
2) As per Rly. Bd’s. Lr. No. 2007/CE/I/CT/18 dt. 28-9-2007 CAO/C wih the concurrence of FA&CAO/C may invite special limited tenders not only for
specialized nature of work but all types of works depending upon the merit of the case.
3) Special Limited Tenders may be invited from specialised and reputed contractors/organisations/agencies. (Rly. Bd’s letter No. 94/CE-I/CT/4 dated
17.10.2002)
4) Tenderers from whom Special Limited Tenders are to be invited should preferably be more than Six but not less than Four (Rly. Bd’s letter No. 94/CE-
I/CT/4 dated 17.10.2002)
5) Tender Notice period should not be less than 14 days.
5. (B) Consultancy PHOD/CHOD DRM NIL Authority:
(i) Consultancy works for other than property Upto Rs 20 Lakh per Upto Rs 10 Lakh 1. Item No.30(a) of GM’s delegation. Bd’s
development schemes from outside bodies case with an annual per case with Letter No. F(X)II-2016/PW/ 3
including PPP projects ceiling of Rs 1.5 annual ceiling of dt.14.09.2016
Crore Rs 1.5 Crore 2. Railway Board Letter no F(X)-
II/2015/PW/7 dated 12.06.2017
(ii) Consultancy works for property CAO/Construstion 3. 2017/Trans/01/Policy dtd 18.10.2017
development schemes i.e., for commercial Upto Rs 50 lakh per
exploitation from outside bodies case with annual Railway Board letter no No.
ceiling of Rs 5 Crore 2017/Trans/01/Policy dated: 27 - 11- 2017
GM – Full powers in consultancy contracts on the subject Process Reforms –
with the concurrence of PFA upto Rs 10 Powers to CAO/Con Engagement of Consultants
Crore are in addition to
powers delegated to
General Managers

A18
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
5 (C) Single Tender Authority:
1. Para-1214-A & 1260 of Engg. Code
(i) in case of accidents, breaches PHOD DRM Nil along with Railway Board’s letter no
involving dislocation to traffic. Up to Rs.20 lakhs per Up to Rs. 10 2007/CE-I/CT/18 dated 7th Mach 2008.
case subject to annual Lakhs per case 2. Railway Board Letter no F (X)II-
limit of Rs.1 Cr. subject to 2010/PW/1 dated 11.05.2010
annual limit of 3. Works of specialized nature pertaining
Rs.50 lakhs. to Construction organization to be
personally approved by CAO/CN with

A19
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
(ii) Works of specialized nature CAO/Con Nil Nil prior concurrence of the FA&CAO/CN.
Full Powers This power is not to be redelegated to
(iii) Any other situation Nil Nil Nil any other authority. For works of
specialized nature pertaining to Open
CAO/C- (in charge of line, personal approval of GM is
USBRL project) required with prior concurrence of
of NR only FA&CAO.
Upto Rs. 2 crores in 4. 97/CE-1/CT/32 dt. 27-08-97
each case to tackle 5. 97/CE-I/CT/32 dated 27.08.1997.
emergency situation 6. For any other situations only GM has
arising out of Full Powers to award work on Single
geological condition Tender basis with PFA’s concurrence
with prior including award of work on single
concurrence of quotation basis. (Personal sanction of
FA&CAO/C. The GM is required)
justification for
taking up the work on
single tender basis
should be recorded on
file*
Note for item 5(C) Single Tender:
1. To be operated in times of cyclone, floods, accidents, sabotage, enemy action, explosions, cases of extreme urgency such as works or supplies necessary to
safeguard life or property or repair damage to track caused by flood breaches, washaways, accidents or other unforeseen contingency so as to maintain
through communication.
2. Lighting, transhipment, hiring of plant, machinery, and equipment (including communication equipment) in cases listed under 1 above will be covered in this
Para.
3. Report to GM is necessary for incorporating it in the annexure to the PCDO
4. The discretion to classify any item of work as one of extreme urgency for the purpose should be exercised personally by the DRMs.
5. Finance concurrence is necessary.

A20
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
5. (D) Invitation of single tender in case of CAO/C, CAO/RE: Nil Nil Authority:
works pertaining to doubling, Traffic facility, Up to Rs. 5 Cr. 1. Para-1214-A of Engineering Code
New lines, gauge conversion and railway 2. Railway Board's letter No. 2007/CE-
electrification projects, which are targeted for I/CT/18 dated 07.03.2008
completion in the current financial year. 3. Railway Board's letter No. 2007/CE-
I/CT/18 Pt. XII dated 31.12.2010 (Para-
3),
4. Bd’s Letter No.2011/CE I(Spl)/CT/0/4
dated 27.06.2011 and 11.10.2012 &
Letter No.2011/CE-I/CT/0/4 dated
14.11.2013 followed by 02.05.2017.
Notes for Item 5 (D):
1. Personal concurrence of FA & CAO/C is required.
2. Tender Committee should be at least at SAG level with acceptance by CAO (C).
3. Powers to be exercised only in respect of Plan Heads and Projects targeted for completion by awarding Single Tender as per the instructions of Railway
Board for specific Financial year.
4. Prudency and transparency shall be maintained in the exercise of these powers.
(E) Acceptance of Tenders: 1. Constitution of Tender Committee and
acceptance as per Annexure –A.
i) Open/Limited/
Special Limited Refer to: Refer to: Refer to:
Annexure ‘A’. Annexure ‘A’ Annexure ‘A’
ii) Acceptance of Refer to: Refer to: Refer to: Authority: Railway Board’s letter
single tender. Annexure ‘A’. Annexure ‘A’ Annexure ‘A’ No.97/CE-I/CT/32 dt.27-8-97

1. Constitution of Tender Committee and

acceptance as per Annexure –A.
The Tender Committee composition and
the accepting authority should be at least
one step higher than the members
nominated in case of Open
Tenders/Limited Tenders except where
G.M. is the accepting authority.

A21
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
(F) To dispense with calling of tenders for Up to Rs. 10 Up to Rs. 10 Lakhs JAG/SG & SS Authority:
works which are urgent in nature and to Lakhs per case for per case for all officers Board’s Letters Nos.
accept offers received in response to all works including works including (Independent 1. 2007/CE-I/CT/18/Pt. dt 05.03.2009.
quotations. works directly works directly charge) 2. 2007/CE-I/CT/18 Pt.13 dt.06.09.10.
related to safe related to safe (i) Works directly 3. 2007CE-I/CT/18/Pt.13 dt.11.09.17
running of trains running of trains related to safe
with annual limit with annual limit of running of trains:
of Rs.1.2 Cr. Rs.1.2 Cr.
Up to and including
Rs.2 lakhs per case
without finance
concurrence subject
to annual ceiling
limit of Rs. 10
Lakhs.
(ii) All other works
including works
directly related to
safe running of
trains:
Up to Rs.5 lakhs per
case with annual
limit of Rs.60 lakhs
(including (i)
above). SG and
JAG in workshop -
same as above

A22
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
Notes for Item 5 F (Quotations):
1. Finance concurrence is necessary except for delegation under col. 5(i) for which certification by accepting Authority that the work is of urgent nature and
directly related to safe running of trains in his jurisdiction is required to be recorded.
2. The powers shall be exercised by the officers with their own administrative approval and no separate administrative approval is necessary.
3. The powers should be exercised sparingly. The circumstances under which quotations have to be called should be spelt out.
4. The powers are also subject to the availability of provision in sanctioned estimate or preparation/ sanction to the detailed estimates wherever necessary.
5. The work should not be split up for the purpose of bringing it within the ambit of this dispensation
6. The reasonableness of rates should be gone into objectively and in detail by the accepting authority.
7. Quotations should not be for fancy (expensive but of low utility) items.
8. Quotations should only be for works which are urgent in nature.
9. Quotations should normally be invited from at least three well experienced contractors/ agencies not necessarily borne on the approved list.
10. Accepting Authority must take precautions to see that the quotations are from genuine firms (and not from fictitious firms).
11. A Register showing the full particulars of works authorized through quotations shall be maintained by the officer having powers to dispense with calling of
tenders. The register shall be sent to associate finance while seeking their concurrence.
12. The powers delegated are specific to the department/division concerned.
13. Cross utilization of powers of equivalent officers in a division/single administrative unit shall not be allowed.
14. Notice period of at least 7 days from the date of NIQ (Notice inviting Quotation) shall be maintained. In case of emergency, the period can be reduced with
approval of the authority accepting quotation
(G) To call for and accept tenders for supply Nil DRM /ADRM/ DME(Power)/ 1. Constitution of Tender Committee and
of sieved, dried sand packed into 30 - 50Kg. CWM (in SAG) Sr. DME/DSL: acceptance as per Annexure ‘A’.
Bags as per the specifications. Up to Rs.50 lakhs Sr. DEE/TRO,
DEE/TRO, Sr.
DEE/ELS,
Sr. DEE/OP
Up to Rs.30 lakhs
6. Signing of contract agreements including One stage below One stage below the One stage below the Authority:
rider agreements in respect of tenders the Tender Tender Accepting Tender Accepting 1. Para-1259 of Engg. Code & Para-410 of
accepted by the competent authority for all Accepting Authority as per the Authority as per the Stores Code Vol. I.
types of contracts including Authority as per extant delegation of extant delegation of 2. Railway Board’s letter No.2007/CE-
works/service/BOOT etc. the extant Powers of open Powers of open I/CT/0/20/1 dated.08.10.2015. Rly. Bd’s
delegation of tenders tenders Lr.No.2007/CE-I/CT/O/20/1
Powers of open dt.19.10.2016.
tenders 3. Current delegation of Powers regarding
Open Tender Acceptance is as per
Annexure-A

A23
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
Notes for Item 6:
1. Finance vetting is necessary.
2. The powers under this item are to be exercised only after the contract, purchase, lease etc. are approved by competent authority.
3. Contract/Lease agreement to be got vetted by Law Officer where no standard agreement exists.
4. Rider agreements to the main agreement may likewise be signed by the authorities who signed the original agreement provided the approval of the competent
authority is obtained.
7. Introduction of new SOR items in contract PHOD/HOD DRM/ADRM/ SG/JAG/SS Subject to the condition that revised monetary value
for works. Full Powers CWM (in SAG) (independent of the contract doesn’t exceed their power of
Full Powers Charge) acceptance.
Full Powers
Note for item 7:
1. The items of work proposed for inclusion should be relevant to the main scope of work.
2. Revision to contract value shall be proposed by way of variation statement.
3. The variation shall be governed as per notes in item no 9 of this SOP works matters Part-A.
8 (A) Introduction of new PHOD/HOD DRM/ADRM/ SG/JAG/SS (independent Charge) Authority:
non-schedule items in Up to Rs 5 Lakh CWM (in SAG) Up to Rs 5 Lakh in a contract (or 10% of 1. Board’s letter No. 87/WI/CT/10 dated
contract for works in a contract or Up to Rs 5 Lakh in the original value of the contract whichever 17.3.1988 and No.94/CE-I/CT/37 dated
Without Finance 10% of the a contract or 10% is less) 6.6.95.
Concurrence original value of of the original 2. Railway Boards Letter No. 2007/CE-
the contract value of the I/CT dated 31.8.2007 and Cs no dtd
whichever is less contract whichever 04.01.08
is less 3. Board’s, letter no 2017/Trans/01/Policy
(B) Introduction of new Full Powers Full Powers Full Powers dated 18.10.2017
non-schedule items in 4. Board’s Lr No.2018/TF/Civil/Works
contract for works with Dtd.12/06/2018
finance Concurrence

A24
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
Note for item 8:
1. It should be ensured that the rates sanctioned for such non- schedule items, are comparable to the rates for similar works executed in the area.
2. Rates should be derived from Last Accepted rates of SOR/NS items of similar conditions and where new items can not be derived from such SOR/NS items, market rates
should be taken. Rates of such NS items accepted without finance concurrence cannot be quoted as Last accepted rate (LAR) for justifying similar rates in future tenders.
3. The variation shall be governed as per notes in item no 9 of this SOP works matters Part-A.
9. Variation in quantities specified in contracts Authority:
1. Rly Board’s letter No. 94/CE-I/CT/4 dt.
(A) Increase in quantities specified in the PHOD/ HOD DRM/ADRM/ SG/JAG/SS 17.10.02.
Contract. Full powers CWM (in SAG) (independent 2. Rly Board’s letter No. 2007/CE-
Full powers Charge) I/CT/18 dt. 28-9-2007.
(Provided the Full powers 3. Rly Board’s letter No.2007/CE-
conditions given in (Provided the I/CT/18/Pt.XII dated 31.12.2010.
the remarks conditions given in (Provided the 4. Railway Board’s letter No.2007/CE-
column are the remarks column conditions given in I/CT/18/Pt.XII dated 08.07.2016.
adhered to and the are adhered to and the remarks column 5. Railway Board’s Transformation Cell
revised monetary the revised are adhered to and Letter no 2017/Trans 01/policy dated
value of the monetary value of the revised 08.02.2018.
amended contract the amended monetary value of 6. (Authority: RB Ltr no
does not exceed contract does not the amended 2017/Trans/01/Policy dated 27-03-
their current power exceed their current contract does not 2018)
of Tender power of Tender exceed their current 7. Board, letter no 2017/Trans/01/Policy
acceptance). acceptance). power of Tender dated 18.10.2017
acceptance). 8. Board’s letter No. 2018/TF/Civil Works
dt 12.06.2018

Notes for Item 9 (A)

1. Individual NS items in contracts shall be operated within variation upto plus or minus 25% and payment would have made as per the agreement rate. For this no finance
concurrence would be required.
2. For the tenders accepted at the Zonal Railways level, the variation in quantities will be approved by the authority in whose current tender acceptance powers, the revised
value of the agreement lies.

A25
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
3. In case an increase in quantity of an individual item by more than 25% of the agreement quantity is considered unavoidable, the same shall be got executed by floating a
fresh tender. If floating a fresh tender for operating that item is considered not practicable, quantity of that item may be operated in excess of 125% of the agreement
quantity (100% i.e., the original quantity + 25% i.e., quantity over and above the original quantity) subject to the following conditions:
a. Since there is an in-built rate reduction Clause of 2% & 4% for variation between 125% & 140% & between 140% and 150% respectively on the accepted rates it
will only require the prior approval of the Tender Accepting Authority (TAA) who is an officer not below the rank of JAG without finance concurrence subject to
other conditions mentioned in Clause 42(4) of GCC 2014.
b. However, a Supplementary Agreement/Addendum to original Agreement should be drawn subsequent to sanction of the variation by an officer not below the rank
of JAG, which needs to be vetted by Associate Finance.
c. Quantities operated in excess of 125% but up to 140% of the agreement quantity of the concerned item, shall be paid at 98% of the rate awarded for that item in
that particular tender.
d. Quantities operated in excess of 140% but up to 150% of the agreement quantity of the concerned item shall be paid at 96% of the rate awarded for that item in that
particular tender.
4. Variation in quantities of individual items beyond 150% will be prohibited and would be permitted only in exceptional unavoidable circumstances with the concurrence
of Associate Finance and shall be paid at 96% of the rate awarded for that item in that particular tender.
5. The variation in quantities as per the above formula will apply only to the individual items of the contract and not on the overall contract value.
6. Execution of quantities beyond 150% of the overall agreement value should not be permitted and, if found necessary, should be only through fresh tenders or by
negotiating with the existing contractor, with personal concurrence of PFA and personal sanction of General Manager.
7. The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other items). A minor value item for this purpose is defined as an
item whose original agreement value is less than 1% of the total original agreement value.
8. No such quantity variation limit shall apply for foundation items.
9. As far as SSR/SOR items are concerned, the limit of 25% would apply to the value of SSR/SOR schedule as a whole and not on individual SSR/SOR items. However, in
case of NS items, the limit of 25% would apply on the individual items irrespective of the manner of quoting the rate (single percentage rate or individual item rate).
10. For tenders accepted by Board Members and Railway Ministers, variations up to 110% of the original agreement value may be accepted by General Manager.
11. The aspect of Vitiation if any, shall be governed as per Railway Board’s Transformation Cell Letter no 2017/Trans 01/policy dated 08.02.2018.
12. In zonal contracts, the variation in the contract should not exceed 25% of the contract value
13. Overall agreemental Value, arrived at by adding the positive variation and subtracting the negative variation from the accepted value of the contract, shall be taken for
deciding the competency of sanction. (Authority: RB Ltr no 2017/Trans/01/Policy dated 27-03-2018)
14. The estimate provision/ preparation of revised estimate shall be ensured. The extant rules for excess over estimate, if any, due to escalation/ other than escalation, shall be
followed.

A26
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
(B) decrease in quantities specified in Full Powers Full Powers SG/JAG/SS Authority:
contract. In respect of In respect of (independent 1. Railway Board’s letter No.2007/CE-I/
contracts the contracts accepted Charge) CT/18/ Pt. XII dated 31.12.2010
amended contract by them. Full Powers
does not exceed In respect of
their current power contracts accepted
of Tender by them.
acceptance)..
Note for above item 9 (B):
1. (a)The contract signing authority can decrease the items up to 25% of individual items without finance concurrence.
(b) For decrease beyond 25% for individual items or 25% of contract agreement value, the approval of an officer not less than rank of SA Grade may be taken, after
obtaining ‘No Claim Certificate’ from the contractor and with finance concurrence, giving detailed reasons for each such decrease in the quantities.
(c) It should be certified that the quantities proposed to be reduced will not be required in the same work at a later stage.
2. The aspect of Vitiation if any, shall be governed as per Railway Board’s Transformation Cell Letter no 2017/Trans 01/policy dated 08.02.2018.
3. The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for other items). A minor value item for this purpose is defined as an
item whose original agreement value is less than 1% of the total original agreement value.
4. No such quantity variation limit shall apply for foundation items.
10. Extension to the date of completion of Full Powers within Full Powers within SG/JAG/SS 1. Finance concurrence is not necessary.
contracts for works or supplies. their current their current powers (independent 2. Extension is governed as per clause 17
powers of signing of signing of Charge) of GCC.
of Contract Contract Full Powers within 3. For service contract the extension will
Agreements as per Agreements as per their current powers be as per GCC of service contract.
Item no 6 above. Item no 6 above. of signing of
Contract Authority:
Agreements as per 1. Para-1266 and 1267 of Engg. Code and
Item no 6 above. Para-445 of Stores Code Vol. I.
11. Advances to Contractors Authority:
1. Railway Board Letter No.2007/CE-I/
(A) Mobilization Advance Full Powers as per DRM/CWM in Nil CT/18/ Pt.3 dated 23.05.2012.
terms of accepted SAG) 2. Railway Board Letter No. 2007 /CE-
tender. Full Powers as per I/CT /18/Pt.3 New Delhi, dated
terms of accepted 22.01.2018 (CS 54 of IR Code of
tender. Engineering)

A27
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters

(B) advance against Full Powers as per DRM//CWM in Nil

new plant & terms of accepted SAG)
machinery. tender. Full Powers as per
terms of accepted
tender.
Notes for Item 11
1. Finance concurrence is not necessary.
2. Grant of advances is to be restricted to such of works which are capital intensive, specialized in nature and for high value tenders of Rs.25 Crs and above
3. Suitable provisions may be included in the Special conditions of the tender so that.
a) Stipulations of GM’s delegation under item no. 48 shall be followed.
b) All Relevant Conditions and Method of Recovery of Interest may be fulfilled as per the ACS No.46& 54 to Para 1264 of IRC for Engineering department and
subsequent Railway Board guidelines from time to time should also be followed.
i. Mobilization advance.
a. It is limited to a maximum of 10% of the contract value.
b. The advance shall be payable against irrevocable guarantee (Bank Guarantee, FDRs, KVPs/NSCs) of at least 110% of the value of the sanctioned advance amount.
(covering Principal plus interest). The Bank Guarantee shall be from a Nationalized Bank in India or state Bank of India in a form acceptable to the Railways.
c. The advance shall be payable in two stages as indicated below:
Stage I – 5% of the contract value on signing of the contract agreement.
Stage II – 5% on mobilization of site Establishment, setting up offices, bringing in equipment and actual commencement of Work.
d. The two stages of advances shall be payable immediately after signing of contract documents and at the time of mobilization respectively.
ii. Advance against new Machinery & Equipment
a. The advance shall be limited to a maximum of 10% of the contract value or 75% of the value of new Machinery & Equipment whichever is less, involving substantial
outlay, brought to site and essentially required for the work.
b. It shall be payable when hypothecated to the President of India by a suitable bond or alternatively covered by an irrevocable Bank Guarantee for full cost of the Plant &
Equipment from a Nationalized Bank in India or the State Bank of India in a form acceptable to Railways.
c. The plant and Equipment shall be insured for full value and for the entire period they are required for the work and shall not be removed from the site of work without
prior written permission of the Engineer. No advance must be given against old plant and machinery.
d. Other Relevant Conditions and Method of Recovery of Interest may be fulfilled as per the ACS No.46 to Para 1264 of IRC for Engineering department and subsequent
Railway Board guidelines from time to time should also be followed.

A28
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
(C) (i) Release of Performance Full Powers within Full Powers within SG/JAG/SS 1. Finance concurrence is not necessary.
Guarantee their current their current powers (independent 2. To be released after satisfactory
powers of signing of signing of Charge) completion of the work duly deducting dues
of Contract Contract Full Powers within if any, no finance Vetting/ concurrence
Agreements as per Agreements as per their current powers required.
Item no 6 above. Item no 6 above. of signing of
Contract
Agreements as per
Item no 6 above.
ii) Refund of /Earnest Money and Security Full Powers within Full Powers within Full Powers within 1. To be released after expiry of the
deposit of contractors their current their current powers their current powers Maintenance period duly deducting dues if
powers of signing of signing of of signing of any, no finance Vetting/ concurrence
of Contract Contract Contract required.
Agreements as per Agreements as per Agreements as per
Item no 6 above. Item no 6 above. Item no 6 above.

(D) (i) Determination of amount of Full Powers within Full Powers within SG/JAG/SS 1. Finance concurrence is not necessary.
Liquidated Damages recoverable from their current their current powers (independent
contractors failing to fulfil contracts for powers of signing of signing of Charge) Full Authority:Para-1267 of Engg. Code &
works in accordance with Clause-17 B of of Contract Contract Powers within their Clause 17 B of General Conditions of
GCC Agreements as per Agreements as per current powers of Contract (GCC).
Item no 6 above. Item no 6 above. signing of Contract
agreements as per
Item no 6 above.
(ii) Levy of Token penalty recoverable Full Powers within Full Powers within SG/JAG/SS 1. Finance concurrence is not necessary.
from contractors while granting extension their current their current powers (independent 2. Token Penalty shall be quantified.
of contract under Clause 17 B of GCC. powers of signing of signing of Charge) Authority:
of Contract Contract Full Powers within 1. Para-1267 of Engg. Code & Clause 17 B
Agreements as per Agreements as per their current powers of General Conditions of Contract
Item no 6 above. Item no 6 above. of signing of (GCC).
contract 2. Rly. Bd’s letter No. 2007/CE-1/CT/18,
Agreements as per dt. 28-09-07.
Item no 6 above.

A29
 Divisional Officers,
DRM/ADRM
PHOD/CHOD Extra Divisional
S.No. Nature of Powers / SAG REMAR
/HOD Officers & Officers in
KS
Headquarters
(iii) Waiver of Liquidated Full Powers Full Powers within SG/JAG/SS 1. Finance concurrence is necessary.
damages /Token Penalty within their current their current (independent Charge) Authority:
recovered from contractors. powers of signing of powers of signing Full Powers within their 1. Para-1267 of Engg. code & Clause 17
Contract Agreements as of Contract current powers of B of General Conditions of Contract
per Item no 6 above. Agreements as per signing of Contract (GCC).
Item no 6 above. Agreements as per Item 2. Rly. Bd’s letter No. 2007/CE-
no 6 above. 1/CT/18dated 28-09-07
(E) Forfeiture of Earnest Money Full Powers within Full Powers within SG/JAG/SS Authority:
Deposit and Security Deposit and their current powers of their current powers (independent Charge) 1. Para-1243 and 1244 of Engg. Code.
encashment of Performance Guarantee signing of Contract of signing of 2. Rly. Bd’s letters No.2003/CE-1/CT/
for works. agreements as per Item Contract Full Powers within their 4/PT. I dt. 12-05-06 & No. 2007/CE-
no 6 above. Agreements as per current powers of 1/CT/18, dt. 28-09-07.
In respect of contracts Item no 6 above. signing of Contract
accepted by GM and Agreements as per Item
higher authority the no 6 above.
powers will be
exercised by PHOD.
Notes for item 11 (E):
1. Finance concurrence is not necessary.
2. Contract signing authority shall forfeit the SD and advise in writing to associate accounts to ensure credit to earnings in the same month with a copy to the
contractor.
3. Contract signing authority shall advise in writing for encashment of PG to associate accounts to ensure realization from the Bank Credit to earnings in the
same month with a copy to contractor.

A30
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
12. To cancel/ Terminate contracts in accordance Full Powers within Full Powers within SG/JAG/SS Authority:
with the conditions of contract. their current their current powers (independent 1. Para-1270 of Engg. code.
powers of signing of signing of Charge) 2. Board’s lr.No.87/W1/CT/5 dt.18.12.87
of Contract Contract Full Powers
Agreements as per Agreements as per Full Powers within
Item no 6 above. Item no 6 above. their current powers
of signing of
Contract
Agreements as per
Item no 6 above.

Notes to Item 12
1. No finance concurrence required for determination of contract under Clause 62 of GCC
2. Finance concurrence is necessary for determination of contract under Clause 61 of GCC.
3. The cancellation/termination of contracts shall be conveyed to the contractor under the signature of the authority not lower in rank than the contract signing authority.

13 Revocation of termination of contracts.

(A) After issue of 48 hours notice but brfore The Contract is alive till the notice of Termination is issued. As such, there is no need of its revival during this
issue of final termination notice in terms of period. Notice may be withdrawn if the contractor is able to demonstrate his earnest intention to re-start the work
clause 62 of GCC to the satisfaction of the Agreement Signing Authority.
(B) After issue of final termination notice Once the formal notice of Termination had been issued, revival of the contract, even if on the same terms and
conditions, is possible only as a single tender,
Notes to Item 13:
1. Board’s letter No. 99/CE-I/CT/28 dated 24.05.2001.

A31
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
14 (A) Re-appropriation of Revenue Grants Full powers to DRM/CWM NIL 1. Powers of Zonal Railways for re-
distribute/redistrib Full powers to re- appropriation under revenue grants will be
ute the budget of appropriate the communicated by Rly.Bd in the letters
their Department budget allotted to advising spending units.
between the Division/unit for (Authority: Boards’s letter No. 2011-B-174
Divisions/units same department, dt:03.07.2015.)
under same same demand/sub 2. As per Board’s letter No.2018-B-200/SL
Demand (sub- major head and dt:23.04.218, Zonal Rlys may carry out re-
major head), same same PU between appropriations suitably between Pus 27, 28
PU with sub-heads with and 32 in view of safety related urgency
concurrence of Associate Finance during 2018-2019. These powers will be
FA&CAO/Budget. concurrence. vested with GM and requires Finance
ADRM: NIL Concurrence.
(B) Re-appropriation of funds from one work Full powers to Full powers to re- NIL 1. General Guidelines for re-appropriation
to another under same plan head/ same distribute/redistrib appropriate from as contained in the extant Board’s
source of fund in respect of Lumpsum works ute the Lumpsum one sanctioned letter/orders should be followed.
under Demand No.16 outlay (i.e., for lumpsum work to 2. Outlay for works costing below Rs.2.5
works costing less another sanctioned crores (Lumpsum) for ‘New works’ and
than Rs.2.5 cr lumpsum work of ‘works in progress’ cannot be clubbed and
each), as per pink the Division/Unit as have to be treated distinctly.
book for current per progress/priority 3. Finance Concurrence of associate
financial year, within the same plan Finance is required.
among head and source,
Divisions/Units subject to not
during the year as exceeding the total
per BG/RG/FG outlay for the year
within the same for Lumpsum works
plan head and as advised by plan
source head Coordinator.

A32
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
(C) Re-appropriation of funds from one work NIL NIL NIL 1. GM’s approval with Associated Finance
to another under same plan head and same concurrence is required.
source of fund for itemised works under 2. Sanction Memorandum should be
Demand No.16 generated only through Budget VPN
3. Instructions as per Rly.Bd’s letter No.
2011-B-174 dt:03.07.2015, 16.02.2017 and
any other orders issued separately are
applicable as amended from time to time.
(D) Re-appropriation of funds from one plan NIL NIL NIL Need to be referred to Railway Board for
head to another plan head/from one source to sanction with the recommendation of GM
another source of fund in respect of itemised and vetting of FA&CAO/Budget (Authority
works under Demand No.16 Rly.Bd letter No. 2011-B-174 dt:03.07.2015
and 16.02.2017).
(E) For Other Instructions on Reappropriation, Refer Annexure-E
15. Special repairs (i.e.) other than ordinary
repairs and maintenance excluding repairs
due to flood damages to -
(A) Officer’s bungalows. PCE / PCEE DRM Nil
Full Powers Full Powers
(B) Quarters for Group C & D staff. CE / PCEE DRM / ADRM JAG
Full Powers Full Powers Full Powers
(C) Other than staff quarters. CE / PCEE DRM /ADRM/ JAG
Full Powers CWM Full Powers
Full Powers
(D) Rolling stock. PCME / PCEE DRM/CWM Up to Rs. 1 Lakh in
Up to Rs.50 lakhs Up to Rs.5 lakhs in each case
in each case. each case.
(E) (i) Ordinary repairs and maintenance to Full Powers Full Powers JAG Finance Concurrence is not necessary.
service building, staff quarters, water Full Powers
supply and sanitation installations,
workshops and sheds etc.
(ii) Track & Bridge maintenance, cleaning of Full Powers Full Powers JAG
coaches etc Full Powers

A33
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
Notes for Item 15
1. Prior finance concurrence is necessary
2. Regarding repair of Railway houses, policy circulated vide Rly Board’s Lr No.2018/TransCell/Process Reform/Estt Dtd.05/04/2018 and Railway Board letter No.
2018/TF/Civil/ Works dt.12.06.2018 shall be followed.
3. Works are to be carried out on condition basis subject to no improvements or alterations to the standard design being made
4. The exercise of the powers is subject to availability of funds, observance of codal provisions regarding the preparation /sanction to estimates etc. and other orders issued from
time to time.
5. Powers to be exercised for repair works to restore to the original condition only
Subject to observing the restrictions envisaged in item No.55 & 56 of GM’s delegation of powers and provisions of Para -1524 of Medical Code.
16. To sanction urgency certificate chargeable to PHODs only Up to Rs.50 lakhs. JAG 1. Finance concurrence is not necessary.
special revenue. Up to Rs. 50 Up to Rs.10 lakhs. 2. Provision contained in 1103 & 1104 of
Lakhs Engg. code and other instructions issued
from time to time shall apply.
17. Sanction to dismantlement of assets not PHOD Up to Rs.50 lakhs in Nil Authority:
proposed to be replaced other than Full Powers each case. 1. Item No.41 and 42 of GM’s delegation
dismantling/ permanently closing to public vide RB letter no FX (II)-2015-PW/7
traffic of any open line section. SAG Officers dated 12.06.2017.
in Construction
Organization.
Up to Rs.50 lakhs
in each case.
Notes to Item 17:
1. Finance concurrence is necessary.
2. The value refers to the realizable sale value of the asset.
3. The powers to be exercised subject to the approval of user department and concurrence of associate finance.
4. Sanction of necessary estimates to be ensured
5. The dismantled assets should be disposed off as per normal procedure and realizable resale costs obtained
6. Detailed estimate as required vide para – 701-of IR Code for Engineering for Renewal and Replacement works chargeable to revenue costing more than Rs.5 lakhs and for
repairs and reconditioning works costing more than Rs.1 lakhs chargeable to revenue will be prepared and sanctioned with Associate Finance vetting in each case.
7. A rough estimate may be prepared and kept where the cost of renewal and replacement works chargeable to revenue is less than Rs.5 lakhs & repairs & reconditioning
works less than Rs.1 lakhs

A34
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
18. Temporary arrangements at stations for PHOD DRM JAG 1. Finance concurrence is necessary.
festivals. Full Powers Full Powers up to Rs. 25,000/- 2. For ceremonial occasions and other
in each case. functions refer to SOP Miscellaneous
Matters.
19. Transfer of machinery and plant from one PHOD Full Powers JAG Authority:
station to another. Full Powers Full Powers Para-3507 of Way and Works Manual.

1. Finance concurrence is not necessary.

However Adjustment Memos (AM)
should be prepared and submitted to
accounts office for concurrent
adjustments.
20. Payment of petty bills for demarcation of Full Powers Full Powers JAG Authority:
land. Full Powers Para-1047 of Engg. code.
21. (A) Compensation for cutting of trees of PHOD/CHODFull DRM/CWM (in JAG/SG Authority:
private parties (obstructing the view of powers SAG) up to Rs.2 Lakh/- Section 35 of Land Acquisition Act, 1894.
railway signals, level crossings etc.) and Full Powers in each case.
damage to crops or other properties in the 1. Finance concurrence is necessary
course of execution of railway works,. And Sr Scale beyond Rs. 5,000/- in each case.
cutting/ trimming of trees connected with (independent
protection of OHE/safety of track. Charge)
Upto rs 1 lakh Power in item 21 (B) to be exercised With
(B) Advance payment to be paid to Forest Finance Concurrence
Department for Cutting of trees, obstructing
the view of railway signals, level crossing PHOD/HOD DRM (only) NIL
etc. Full Powers Full Powers
22. Lease of - Authority:
Board’s lr. No.74-EB/3000 dt.14.1.75.
(A) usufruct trees. PCE / HOD of Civil Full Powers Sr. DEN / DEN
Engg Dept. Full Powers Board’s lr. No.74-EB/3000 dt.14.1.75 & lr.
Full Powers No.81/W2/18/117 dt. 19.1.87.
AEN
Up to Rs.2500/-
at any one time or
place.

A35
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters

(B) rights for fishing in ditches etc. in PCE / HOD of Civil Sr. DEN / DEN /
railway limits. Engg. dept. AEN
Full Powers Full Powers Full Powers
by public auction by public auction or by public auction or
or on tender basis. on tender basis. on tender basis.

(C) cutting grass etc. in railway limits. PCE / HOD of Civil Full powers Sr. DEN / DEN / 1. Finance concurrence is not necessary.
Engg. Dept. AEN
Full Powers Full Powers Authority:
1. Board’s lr. No.74-EB/3000 dt.14.1.75.
Notes for item 22
1. Finance concurrence is not necessary.
2. Lease to be effected through public auction or on tender basis. SSE/JE Pway & Works up to Rs.1000/- in each case by public auction.
3. The reserve price and sale price to be reviewed once in six months by Sr. DEN/Co-ord. for issue of necessary guidelines for future.
23. Write off of ground rent. PHOD DRM Nil 1. Prior finance concurrence is necessary.
up to Rs. 10,000/- up to Rs.5000/-
when when irrecoverable. Authority:
irrecoverable. 1. Item No.27 of GM’s delegation
24. Write off from the numerical returns of stores PHOD Full Powers Nil 1. Finance concurrence is not necessary.
and tools and plant lost/ detected during Full Powers
stock verification (i.e.) when no adjustment Authority:
of value is necessary. 1. Item No.44 of GM’s delegation.

25. Write off of ballast found short during PCE / CAO/CN Nil Nil 1. Prior finance concurrence is necessary.
verification. Full Powers 2. If the shortage is due to theft or other
irregularities and is over Rs. 10,000/- in
value, a report should be sent to G.M.

Authority:
1. Item No. 44 of GM’s delegation.

A36
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
26. Adjustment of charges of credits relating to PHOD DRM /ADRM / Nil 1. Finance concurrence is necessary.
completed works after the completion report Full Powers CWM
(CR) has been drawn awaiting sanction. Full Powers Authority:
1. Para-1717 &1718 of Engg. code.

27. (A) Appointment of Arbitrator Nil Nil Nil Authority:

GM – Full powers 1. RB Ltr.No. 2017/Trans/01/Policy dt.
AGM – Full powers 18.10.2017.

2. Clause 64 of GCC corrected vide RB

letter no No. 2009/CE-IICT/14/Main,
New Delhi, dated 17.01.2018
(B) Acceptance of claims settled by CAO/Con in HAG Nil Nil
arbitration award against any dispute arising Upto Rs 50 Lakh 3. Para-1276 of Engg. Code
out of a contract.
4. Board’s letter No. F(X)II/2015/PW/7
dt.12/06/2017 item no 36
PHOD/CHOD
Up to Rs. 25 Lakh 5. Board’s Lr No.2009/CE-I/CT/14/Main
in respect of each dtd.17/01/2018
contract approved
by them and lower
authorities.

A37
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
Notes for Item 27 (A)
1. Finance Concurrence not required for appointment of Arbitrators.
2. To deal with old cases of arbitration as per new GCC – If the complete panel is being changed due to transfer, retirement or resignation of arbitrator, permission is granted to
deal with the cases as per new clauses of GCC.
3. An Arbitrator may be appointed notwithstanding the total number of Arbitration cases in which he has been appointed in the past. (However total number of cases on hand
should not be more than 10 for a Retired Officer)

(C) Payment of claims decreed by the Court PHOD/CAO/CN DRM/ CWM (in SG/JAG 1. Finance concurrence is necessary beyond
of Law Full Powers SAG) SrScale Rs. 50,000/-.
Rs 50000/, Rs.5000/- each case 2. Legal Vetting is necessary
3. Railway Board should be informed of the
particulars of cases involving expenditure
of more than Rs. 25,000/- in each case.
4 Each case of Division must be reported to
Hq Law Officer (Dy GM Law or
equivalent)
Note for above item no 27 (B):

1. For acceptance of awards, Finance concurrence is necessary along with legal advice
2. (a) Arbitration awards beyond Rs. 25Lakh in open line and beyond Rs 50 lakh in Construction
i. PHOD/CHOD/CAO shall specify the administrative decision either to honour or contest the Award and seek finance concurrence.
ii. After finance concurrence, for obtaining approval of Additional General Manager, the file should be routed through respective PHOD/ CHOD and FA & CAO.
(b)Arbitration Awards up to Rs. 25 Lakh in open line and upto Rs 50 lakh in Construction
i. The concerned HOD shall specify his / her views either to honour or contest the Award and seek Finance concurrence before putting up the case to PHOD/CHOD for
decision. A decision to accept/reject the Award in such cases can be taken at the PHOD/CHOD level.
ii. In case it is decided to contest the Award, such decision to be taken by PHOD/CHOD in consultation with HQrs. Finance.
3. The awards accepted should be put up to AGM along with their comments duly concurred by finance if any, in a statement form at the end of each half-year ending 31st
March and 30th September.
4. The Railway Board should be informed of the details of cases:
i. where payment to a Contractor as a result of the Arbitrator’s award exceeded by more than Rs. 10,00,000/- of the amount considered due by the Railway
administration before the Arbitration proceedings began and
ii. Where deficiencies in the general conditions of Contract or flaw in procedures/ practices noticed by the Railwaysduring the course of arbitral proceedings/award,
regardless of the value of award.

A38
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
28. (A) classification of quarters for PCE DRM/ADRM Nil
1. Finance concurrence is not necessary.
subordinate staff. Full Powers Full Powers
Authority:
1. Para-1902 and 1904 of Engg. code.

(B) conversion of vacant service PCE/CAO/C DRM Nil 1. Finance concurrence is not necessary.
building into staff quarters Full Powers Up to 50 sq. mts.
(Type-II Qtrs.) Authority:
1. Para-1967 of Engg. code.

(C) to approve utilization of residential PCE / CAO/Con / Full Powers Nil Authority:
buildings as service buildings. Full Powers 1. Board’s letter No. 79/W2/18/130/0 dt.
8/12.08.1980.
Notes for 28 (C)
1. Such residential buildings are surplus to requirement at the station and there are no essential staff for whom quarters of the particular type have to be provided at
the station as confirmed by the Divisions
2. For any additional expenditure by way of providing partition walls or alterations, prior finance concurrence is necessary.
29. Payment to outsiders for supply of water to PCE / HODs of DRM / ADRM / JAG/SS Authority:
Railway in respect of Stations/ Colonies. not Engg. Dept. SAG Officers in (Independent 1. Board’s lr. No.74-EB/3000 dt.
having own source of supply or shortfall in Full Powers as per independent charge charge) 14.01.1975.
supply. Works Contracts Full Powers as per Full Powers as per
Works Contracts Works Contracts
Notes for Item 29
1. Finance concurrence is not required upto Rs 20,000 per case/ occasion.
2. Where Railways not having developed its own sources of water supply at that particular station.
3. Railways’ own sources of water supply have fully/partially dried up/ failed and there is necessity to purchase water from outside.
4. Where departmental arrangements are in progress at any location, the arrangement for supply of water from external source has to cease on commissioning of
departmental facilities.
In case of advance payment, necessary safe guards for protection against failure of supply to be ensured.

A39
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
30. Water tap connection to outsiders including PCE / CAO/CN Full Powers SG/JAG/SS (IC)
1. The rate for recovery should be fixed with
railway contractors doing Railway work. Full Powers Full powers as per
prior finance concurrence and necessary
Contract Conditions
agreement executed duly vetted by
finance. Powers of CAO/CN are in
respect of contracts entered into by
Construction branch duly taking
permission from divisions.

Authority:
1. Board’s lr. No.74-EB/3000 dt.
14.01.1975.
31. Track Machines and small track machines
(A)
(i) for planned procurement of the PCE Nil Dy. CE/TM/TMC
componenets, spares, consumables and tools Same as PCMM dealing with Track
of heavy track machines machines
CE/TM or HOD in Same as Dy. CMM
charge of Track
Machines/Small XEN/TM/TMC
track machines dealing with Track
Same as CMM Machines
Same as SMM

(ii) for planned procurement of small track PCE DRM

machines and its components, spares, Same as PCMM Full powers for SG/JAG/SS
consumables and tools spares, components, (Independent
CE/TM or HOD in consumables and Charge)
charge of Track tools of small track Upto Rs 20,000 per
Machines/Small machines through Month for spares ,
track machines Sr.DMM/DMM of components
Same as CMM Division consumables and
tools of small track
machines of his
section without
Finance Concurrence

A40
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
Notes for Item 31(A)
The powers delegated under the item are generally referred to as the purchase powers of the respective authorities.
1. Finance vetting is required for Indents as per the value specified in SOP(Stores) for other than safety items.
2. The instructions laid down in the Railway Board’s letter No.96/ Track-III/TK/28 dated 9.9.98 to be followed.
3. Railway Board’s letter No. 2001/F(S) I/PW7/2 dated 12.10.2001.
4. Railway Board’s letter No.2007/F(S) I/PW/7/1 dated 07.12.2007.
5. Board’s letter No. A-2007/RSG/779/1 dated 28.07.2008 and 16.10.2008.

For Planned procurement of Track Machine Spares, Consumables and Small Tools, and of small track machines/their tools and spares, the officers of Engineering
department dealing with Track Machines have powers equal to those of the corresponding purchase officers in Store department (Railway Board's Letter No.
96/Track-III/TK/28 dated 09.09.1998).

A41
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
(B) Authority:
(i) for emergency repairs and purchases of PHOD/CHOD DRM/ADRM Divisional Officers, 1. Board’s letter No.78/WSC/ TK/11 dated
spares incidental to such repairs of heavy Full powers with SAG Officers Extra Divisional 15.06.1978.
track machines finance in Field Units Officers & Officers 2. Board’s letter No. 96/Track-III/TK/28
concurrence. in Headquarters dated 09.09.1998.
3. Board’s letter No. 96/Track-III/TK/28
CE / TM or HOD DRM Dy. CE/TM/TMC dated 18.07.2006.
in-charge of Track Full powers with dealing with track 4. Board’s letter No. 96/Track-III/TK/28
Machine: finance concurrence Machines: dated
Above 4 lakhs and Up to Rs. 4 lakhs 5. Board, letter no 2017/Trans/01/Policy
up to Rs. 10 lakhs per case without dated 18.10.2017
per case with finance concurrence
finance (including PAC
concurrencewith items) with annual
annual ceiling ceiling limit of Rs. 1
limit of Rs. 1 Crore
Crore

Sr. DEN/CO: -
Up to Rs. 50,000/-
per case without
finance concurrence
including PAC.
The overall ceiling
limit will be Rs. 2.0
lakhs.

XEN/TM:
Up to Rs. 2 Lakh
per case without
finance concurrence
(including PAC
items) with annual

A42
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
ceiling limit of Rs.
50 lakhs

AXEN/TM:
Up to Rs. 50,000/-
per case without
finance concurrence
including PAC item.
The overall ceiling
limit will be Rs. 20
lakh.

(B) Full Powers with DRM JAG/SG

(ii) Emergent hiring of road crane, finance Full power with Up to Rs. 50,000/-
vehicle/truck for break down maintenance of concurrence Finance concurrence per case with annual
heavy track machines above Rs. 50,000/- ceiling limit of Rs. 6
lakhs without
finance concurrence

A43
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
Notes for Item 31 (B)-(i) (ii)

1. Procurement of spare parts along with the emergency repairs should not be in piecemeal in order to avoid finance concurrence and the purchase should be
resorted to only when planned procurement has not materialized.
2. A register showing the details of expenditure incurred on each break down should be maintained so as to enable a watch being kept over the ceiling limit
prescribed.
3. Prior concurrence is not necessary for repairs up to values mentioned here, for different authorities in each case subject to the following: –
i. Emergency of repairs to be certified by competent authority.
ii. Minimum three quotations to be obtained from the reputed Firms duly following the procedure except in case of PAC item or repair from OEM/Authorized
dealers.
iii. A copy of the work order placed on the Firm, the details like date on which repairs carried out including purchase of spares incidental to such repairs with bills
should be furnished to the Associate Finance.

4. In respect of PAC Items, the same should be purchased duly following the procedure.
5. Reasonability of rates should be certified by the accepting authority.
6.
(C) Scheduled overhauling and for purchase PCE/ CE / TM or DRM/ADRM DY. CE/TM/TMC
of spare parts incidental to such repairs HOD in-charge of Full Powers as per dealing with track
including reconditioning, repairs of heavy Track Machine the Works Contracts machines
track machines Full Powers as per with Finance
the Works Concurrence XEN/TM/ TMC
Contracts dealing with track
With Finance Machines
Concurrence Full Powers as per
the Works Contracts
with Finance
Concurrence

A44
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
(D) Overhauling/reconditioning/ repairs Full Powers as per DRM/ADRM SG/JAG/ in
to small track machines and for purchase of the Works Full Powers as per Division
spare parts thereof. Contracts the Works Contracts Full powers up to
With Finance With Finance Rs. 50,000/- in each
Concurrence Concurrence case for
overhauling/
reconditioning/repai
rs to small Track
Machines without
finance concurrence
and above Rs.
50,000/- and up to
Rs. 1 Lakh per case
with finance
concurrence with
the annual ceiling
limit of Rs. 10 lakhs
by clubbing both
type of cases.
Sr. Scale officers
with independent
charge only -
Full powers up to
Rs. 25,000/- in each
case for
overhauling/
reconditioning/repai
rs to small Track
machines without
finance concurrence
and above Rs.
25,000/- and up to
Rs. 50,000/- per

A45
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
case with finance
concurrence with
the annual ceiling
limit of Rs. 5 lakhs
by clubbing both
type of cases.
Notes for item no 31 C , D
1. The above powers are subject to the conditions that a register showing the details of expenditure incurred on repairs on each case should be maintained and
shown to Associate Accounts as and when demanded by them to enable them to keep a watch over the ceiling limit fixed above.
2. The above powers for purchase of spare parts can only be exercised in the urgency. Normally the procurement should be made through COS by placing indent.
3. The annual year for the ceiling indicated above, should be w.e.f., Ist April to 31st March.
4. The procurement of spare parts should not be in piece-meal to avoid finance concurrence.
(E) To enter into AMC (other than Single Full Powers DRM, CWM (in Full Powers as per Authority:
Tender) for Track Machines/ Appliances/ SAG) works contract. 1. Board’s L.No.2011/F(X)II/5/11 dtd.
Equipment other than office equipment HOD Full powers as per 15.06.2016 CS No. 11 dtd. 23.8.2016;
Full Power as per works contract. 2. Board’s L.No. 2017/Trans/01/Policy dt.
works contract
18.10.2017
(F) Annual Maintenance Contract for Full powers DRM/ADRM/CWM SG/JAG 3. 324-S, S-226/1 of 21.06.1971
equipment including small track machines on /SAG: Up to Rs. 2 lakhs 200/F(S)i/PW/7/2 dated 12.10.2001
single tender basis to be placed on OEMs / HOD Up to Rs.10 lakhs per case with annual 4. 05.09.2003 2007/F(S)/PW/7/1 dated
Authorised dealers of OEMs Upto a maximum of per case finance ceiling of Rs. 30 07.02.2007
Rs.5 lakhs per item concurrence with lakhs 5. 706-S & 328-S81/F(S)I/PW/7/1 dated
per annum.
annual ceiling of Rs. 28.04.1981 6. IRSTMM-2005
50 lakhs

A46
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
(G) Annual Maintenance Contract on single PCME, Pr. CE, & DRM SG/JAG
tender basis for Track Machines, equipment P CEE Full powers Up to Rs. 2 lakhs
of Disaster Management viz. HRE, HRD and Full powers per case with annual
140 T DSL BD cranes, electronic equipment ceiling of Rs. 30
of SP-ART, SP-ARMV & Tower Wagon Other PHODs lakhs
with OEM or their authorized agent with Up to Rs. 10 lakhs
finance concurrence. per item subject to
maximum ceiling
limit of Rs. 50
lakhs per annum.

SAG officer (Civil

/ Mech Deptt)
dealing with the
subject
Full powers

Other SAGs
Up to Rs. 5 lakhs
per item subject to
maximum ceiling
limit of Rs. 30
lakhs per annum.
Note on Items 31 E, F, G:
1. The AMC of critical equipment on single tender basis may be awarded to OEMs or authorized dealers. The decision to award work to OEMs or authorized dealers on single
tender shall be decided by the sanctioning authority while obtaining finance concurrence.
2. This would need the prior concurrence of finance.
3. Since AMCs are in the nature of Service Contracts and OEMs/Authorised Dealers are often reluctant to submit Earnest Money or Security deposits, this need not be insisted
upon in each case. Care may, however, be taken to enter into such contracts only with reputed dealers so as to ensure satisfactory performance and minimum downtime of
the equipment.
4. The above powers may be exercised subject to availability of funds.
5. In workshops where workshop in charge are in JAG, the powers will be exercised by CWE.

A47
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
6. Normally the work of repair of window AC, split AC, water coolers is undertaken departmentally. However, to enter into AMC for such repairs from outside agency, a
certificate to this effect that the work cannot be undertaken departmentally, may to be given by controlling officer. Such repairs may normally be done through open tender
from reputed firms.
7. As per the laid down procedure of works matters tenders. In case of Single tender the Tender committee and the accepting authority should be one step higher than in case
of open tender excepting where GM is the accepting authority.
8. The AMC can be of the following types: -
“Full services maintenance agreements” which as the name implies is all inclusive of labour, consumables and spares.
“Annual Maintenance Agreements” where labour and consumables are included.
A schedule of rates for spares and non-recurring spares can be drawn up before entering into the AMC to facilitate fixing of rates during AMC.
It is also to be understood that the cost of yearly AMC is to be defined clearly. The materials from spares list actually used together with AMC value should not exceed the
sanction limit.
9. In all cases not covered above, AGM shall be the competent authority to approve such cases with full powers.
10. Constitution of TC and Accepting Authority shal be as per the delegations of Works matters (Annexure-A) read with note 7 above.
32. Disposal of dead and live trees by Full Powers Full Powers JAG / SS/Jr Scale in Authority:
sale/auction. Engg. Dept. 1. Board’s lr. No.74-EB/3000 dt.14.1.75
including
Construction
Full Powers
Notes Item 32
1. Finance concurrence is not necessary.
2. SSE (works/Pway) up to Rs.500/- per tree when the reserve price is not fixed by ADEN and up to Rs.1000/- when reserve price is fixed by ADEN.
3. Reserve price to be fixed prior to sale/auction.
4. The reserve price and sale price to be reviewed once in six months by Sr. DEN/Co-ord. for the issue of necessary guidelines for the future.
33. Disposal of unserviceable wooden/concrete Full Powers Full Powers JAG/SS in Engg. 1. Finance concurrence is not necessary.
sleepers by auction or tender. Dept. including 2. Delivery to be witnessed as per extant
Construction orders.
Full Powers 3. The reserve price and sale price to be
reviewed once in six months by Sr.
DEN/Co-ord. for the issue of necessary
guidelines for the future.

A48
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
34. (A) Purchase of seedlings/ saplings. Full Powers DRM ADRM/ Dy.CE, Sr. DEN
CWM /DEN
Full Powers Sr.DEN/HM,
DEN/ HM
Up to Rs.
3,00,000/- per year.
Chairman/RRB ADEN. AXEN,AEN
Full Powers up to Rs.5000/- in
each case.
Annual ceiling limit:
Rs.50,000/-

Officer in charge of
Training Institutions
Rs.5000/- in each
case. Annual ceiling
limit:
Rs. 50,000/-
(B) Purchase of black/red soil, manure, Same as above Same as above Same as above
flower pots, seeds etc., required for
maintenance of Gardens including those
within the workshop premises

Notes for Item no 34

1. Finance concurrence is not necessary.
2. All purchase of seedlings/saplings should invariably be made from District Forest Officers, Agriculture Department, Horticulture Department, or other
Government agencies. For purchases from other than Government agencies the approval of the Sr. DEN should be taken.
3. Where prepayment is insisted upon by the Government agencies, the payment may be made by cheque.

A49
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
35. Acquisition of land- 1. Finance vetting is necessary as regards
PCE / CAO/CN / DRM ADRM JAG funds availability.
(A) against provision made in a sanctioned CE/CN Full Powers Full Powers 2. Subject to overall sanctioned cost for
estimate Full Powers land in the estimate not being exceeded
by more than 20%.

Authority:
1. Para-913 of Engg. Code.
(B) in case of urgency PCE/CAO/CN DRM / ADRM JAG 1. Finance concurrence is necessary
Full Powers Full Powers subject NIL including availability of funds.
to submission of 2. Total cost of the work including
report to higher acquisition of land in such cases should
authorities be within the respective powers of
immediately. sanction.

Authority:
1. Para-913 and 914 of Engg. Code
36. To sanction payment of Arbitration fees and Authority:
expenses. 1. Rly. Bd’s Letter No. E(G)/2010 HO
1/20 dated 11.09.2010
2. Rb Letter no 2009/CE-I/CT/14/Main dt.
17.01.2018
(i) Retired Rly officers. PHOD/CHOD DRM 3. Rb Letter no 2009/CE-I/CT/14/Main dt.
Full Powers as per NIL NIL 16.05.2018
extant Railway 4. Board’s letter No. F(X)II/2015/PW/7
Board Instructions dt.12/06/2017 item no 33

(ii) Serving Rly officers. Full Powers as per

extant Railway NIL NIL
Board Instructions

Notes for Item 36

1. Finance concurrence is not necessary for payment of fee to Railway arbitrators i.e. (Serving/Retired Rly. officers).
2. Finance concurrence is necessary for payment of fee to outside arbitrators. For item No.(ii), the cost for Incidental charges viz. Clerkage, Peon, Stationery,
Stamps, and other misc. expenditure shall be shared equally by the Claimant and the Respondent as per ESO can be sanctioned by PHOD/DRM
3. The incidental charges are exclusive of the fees indicated under Col. (3) &(4).
A50
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
37. A) Sanction of the proposals for Outsourcing PHOD DRM/CWM Nil 1. Board, letter no 2017/Trans/01/Policy
of the following Full powers Full powers dated 18.10.2017

i. Upkeep and Maintenance of Rolling Stock including Coaches, wagons, locomotives, EMU, DEMU, Trainset,
MEMU, Tower Cars, power car, Spart, ART, ARMV, other specila purpose coaches & wagons and rolling
stocks.
ii. Upkeep and Maintenance of stations including mechanised cleaning.
iii. Upkeep and Maintenance of running rooms/ Crew Lobbies.
iv. Rag picking and garbage disposal.
v. Onboard Cleaning and Hygiene Scheme (OBHS).
vi. Clean Train Station (CTS)
vii. Upkeep and Maintenance of coaching depots/Loco sheds, car sheds, workshops,railway canteens,railway
installations, premises and buildings.
viii. Upkeep and Maintenance of crew lobbies including CTR data entry.
ix. Upkeep and Maintenance of offices, rest houses, training institutes, hospitals, railway colonies and major
installations.
x. Manning of waiting halls, retiring rooms, operation of PA system, passenger information systems and face-to-
face enquiry.
xi. Supply of subsidized food in running rooms
xii. Upkeep/ Housekeeping including Cooking in Camp Coaches of Track Machines.
xiii. Manning/ upkeep of non-core electric traction assets such as sub-stations, PSI/OHE and non-traction aseets
like pump house lifts escalators etc.
xiv. Provision of AC coach attendants and AC coach mechanics.
xv. Manning of power car.
xvi. Provision of Box Boy, sand filling in locomotive.
xvii. Maintenance activities of various assets of technical departments.
Xviii. Maintenance /upkeep of non-core assets
xix. And any other activity planned to be outsourced as per the decision of PHOD/CHOD.
B) Security guards for non-core activities. CSC Nil Nil
Full powers

A51
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
C) Safety related track maintenance works PCE DRM Nil
with technical approval of PCE Full powers Full powers

D) Pest/rodent control in coaches and other PHOD/CHOD DRM/CWM Nil

locations. Full powers Full powers

(E) Outsourcing of Data Entry Operators PHOD DRM/SAG Nil

Full powers Full powers

1. Outsourcing should be within the framework of policy guidelines issued by Railway Board or Headquarters from time to time.
2. The outsourcing proposal inter alia should contain the following details:
a. Outsourcing shall be resorted to only in those areas where there is overall shortage of staff after redeployment of surplus staff wherever possible. The
outsourcing should be discontinued once the staff are made available
b. A zero-based review of manpower requirement shall be done keeping in view the yardsticks/ norms circulated by Board/Headquarters vis-à-vis
sanctioned/ actual strength.
c. The possibility of deployment of surplus/ medically decategorized staff of divisions/ units for these activities should be explored.
d. The proposed gainful deployment of staff to be surrendered shall be brought out. Resultant savings, if any due to outsourcing, should be clearly
mentioned.
3. Critical review and reduction in AAC of stores should be done to the extent outsourced.
(a) The requirement of outsourcing shall be concisely brought out in a statement jointly signed by Branch Officers of Executive and Personnel departments
and the proposal should be got concurred in by Associate Finance and approved by PHOD/DRM/CWM as applicable. The Personnel Officer signing the
statement should not only ensure that the conditions at Sl.Nos.1 to 2 above are fulfilled, but also ensures that there is no violation of Contract Labour
Regulation and Abolition Act, 1970 in terms of Railway Board’s Letter No. E(LL) 2005/AT/CNR/64 dated 10.11.2005.
(b) the requirement of labour/men shall be critically assessed to keep the number minimum required, as minimum wages are being ensured. The requirement
shall not be as per Railway yardsticks.
(c) An estimate shall be processed for vetting of Associate Finance along with the proposal charging the expenditure to revenue as per extant codal provisions
duly keeping in view the last accepted rates/rate analysis/ prevailing minimum labour rates fixed by respective Government authorities/mandatory payments
such as subscriptions to ESI/EPF/ GST thereon (but not based on mean pay of Railway employees). No separate detail estimate is required as the
proposal/estimate is already sanctioned by higher authority.
4. In case of exigencies, quotation process can be resorted to sparingly, for works less than Rs.10 lakhs as per competency shown in Columns 3 & 4. Once

A52
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
sanction is obtained, the Acceptance of Quotation can be done as per the powers delegated vide item No.5(F)
5. The power of sanction to detailed estimate, calling and acceptance of tenders, signing of contract agreements, performance guarantee, security deposit,
penalties, variations and termination, etc. should be same as per the respective powers delegated under Works Matters.
6. (a)The proposals of security require Associate Finance Concurrence and Sanction of CSC.
(b) The divisions are authorized to formulate an approved list of Security agencies for the outsourcing of Private Security on the division.
(c) CSC will circulate guidelines for formulation of approved list of Security agencies and terms and conditions of outsourcing including payment of
minimum wages.
7. The efficacy of the outsourcing contracts should be reviewed during mid-term of the currency and quarterly thereafter by the Executive and results put up for
decision of the accepting authority to continue the contract. In order to enable foreclosure, there shall be a special condition in the contract for pre-closure of
the outsourcing arrangement with due notice.
8. This delegation of powers does not include certain activities for which separate delegation is available elsewhere in the SOP (eg: Repairs & Maintenance of
Plant & Machinery, entering into AMCs, , any work traditionally being done on contract basis on Division/ Workshop, hiring of vehicles, outsourcing of
medical services, consultancy contracts or any other activity). Execution of various revenue and sanctioned works (in different Plan heads) is already
outsourced , even before introduction of thisdelegation , outsourcing of these works should not get affected because of thisdelegation. This item is not
applicable for the works under various Plan Heads and regular Zonal and Maintenance works conventionally done through contracts.
9. Necessary funds should be ensured throughout the contract period.
10. Above list of outsourcing activities is indicative. PHOD/CHOD may circulate detailed list as per requirement.
38 Repairs/AMC to Machinery & Plants Authority
including material handling vehicles 1. 1. Rly Bd letter no 2011/F(X) II/5/11
(excluding motor trolleys and motor dated 15.06.2016.
vehicles) including cost of spares incidental
to repair. . Board, letter no 2017/Trans/01/Policy
dated 18.10.2017
Full power with Full power with SG/JAG/SS(IC) –
(a) Expenditure on diagnosis of fault Associate Finance Associate Finance Upto Rs. 25,000 , For (a) Finance concurrence is necessary
Concurrence Concurrence per case with overall above Rs. 15,000/-
annual limit of Rs 1
lakh only. Processing of cases shall be dealt as per
works contract matters.

AMC shall be resorted to only when the

(b) Repair other than single tender basis Full powers Full powers SG/JAG/SS(IC) – maintenance cannot be done through
Rs.5 lakh, per case departmental staff/ resources. Approving /
with Finance sanctioning authority has to satisfy himself
Concurrence in this regard.

A53
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
(c) Repair on single tender basis with Full power with Full power with SG/JAG/SS(IC) Rs
OEM or authorised dealer of OEM. Associate Finance Associate Finance 50,000/per case
Concurrence Concurrence with Finance
Concurrence subject
to annual limit of Rs
5 lakh.

(d) Annual Maintenance Contract on Full power with Full power with SG/JAG/SS(IC) –
other than single tender basis Associate Finance Associate Finance Rs.5 lakh, per case
Concurrence Concurrence with Finance
Concurrence

(e) Annual Maintenance Contract on Full power with Full power with Unit Incharges
Single tender basis with OEM or Associate Finance Associate Finance (JAG/SG)
authorised dealer of OEM. Concurrence Concurrence Rs 2 lakh per case
with annual ceiling
of Rs 30 lakh
finance concurrence
39 Repair /AMC of equipments (other than T&P Authority
and M&P) including rolling stock 1. Rly Bd letter no 2011/F(X) II/5/11 dated
equipments, S&T equipments, electrical 15.06.2016.
equipments, Engineering equipments etc.
2. Board, letter no 2017/Trans/01/Policy
dated 18.10.2017
(a) Expenditure on diagnosis of fault Full power with Full power with SG/JAG/SS(IC) –
Associate Finance Associate Finance Upto Rs.25,000 , per For (a) Finance concurrence is necessary
Concurrence Concurrence case with overall above Rs.15,000/-.
annual limit of Rs 1
lakh only.

A54
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
Full powers as per Full powers as per Full powers as per For others, Finance concurrence is
(b) Repair other than single tender basis their powers in their powers in case their powers in case necessary.
case of Open of Open of Open
Tenders/Quotation Tenders/Quotations Tenders/Quotations AMC shall be resorted to only when the
s of Works of Works Matters of Works Matters maintenance cannot be done through
Matters departmental staff/ resources. Approving /
sanctioning authority has to satisfy himself
in this regard.

Full power with Full power with SG/JAG/SS(IC) Rs

(c) Repair on single tender basis with
Associate Finance Associate Finance 50,000/per case
OEM or authorised dealer of OEM.
Concurrence Concurrence subject to annual
limit of Rs 5 lakh.

(d) Annual Maintenance Contract on

Full powers as per Full powers as per SG/JAG/SS(IC) –
other than single tender basis
their powers in their powers in case Rs.5 lakh, per case
case of Open of Open with Finance
Tenders/Quotation Tenders/Quotations Concurrence
s of Works Matters of Works Matters

(e) Annual Maintenance Contract on

Full power with Full power with Unit Incharges
Single tender basis with OEM or
Associate Finance Associate Finance (JAG/SG)
authorised dealer of OEM.
Concurrence Concurrence Rs 2 lakh per case
with annual ceiling
of Rs 30 lakhs
finance
concurrence

A55
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
40 Hire of Plant and Machinery from outsiders PHOD only DRM/CWM (in SG/JAG 1. Finance concurrence is necessary for
or Govt. Bodies in case of emergency Full Powers SAG) Up to Rs.50,000 transaction of more than Rs. 50,000/-
Full powers
Authority:
1. Para 1923-S
41 Hiring of Trucks/Mini trucks/equivalent in the PHODs for Extra DRM/ADRM/ Authority:
same segment as required for transportation of Divl.Unit/COC/C CWM (in SAG) 1. Item No.17 Note 2 of IRFC Vol. I
material on regular basis or on a case to case for construction Full powers with 2. Rly. Bd. letter No. 2006/PW/II dt.
basis /for day to day maintenance of Full powers with finance concurrence 21.11.2006, 07.02.2007, 15.5.2007 &
Track/Track finance subject to certificate 11.10.2010 CS No. 6 dtd 10.2.2015
machines/Bridges/electrical/mechanical/S&T concurrence that no Railway 3. Rly. Bd. Letter No. F(X)II-2006/PW/11
assets and for supervisory staff in construction subject to vehicle is available. dtd 10.10.17
projects and workshops. certificate that no
Railway vehicle is Note:
available 1. Approval of DRM should be obtained
only when ADRMs are not posted in the
division.
2. Proper record should be maintained for
watching the expenditure towards hiring
of Trucks/Mini Trucks.
-- -- 3. There should be clear availability of
funds under proper allocation of head.
4. As far as possible division should assess
its requirement for the year and enter
into a rate contract.

Authority:
1. RB Ltr No. 2017/Trans/01/Policy dt.
18.10.2017

A56
 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
42 Licensing of Railway Land for giving DRM Authority:
connectivity to Private sidings to increase Full powers with 1. Rly. Board’s letter no.
Railway earnings recommendation of 2017/Trans/01/Policy dtd 18.10.2017
three member
standing committee Along with related Freight Marketing and
on Land Matters Land & Amenities circulars on the subject
comprising issued from Railway Board laying policy on
Sr.DEN(Co), the subject.
Sr.DCM & Sr.DFM
43 To sanction expenditure on testing charges of PHOD DRM/ CWM (in JAG/SG/SS Authority:
steel, concrete cubes, ballast, soil, drinking Full Powers SAG)/ SAG independent charge 1. From reputed institutes Like IIT/NIT/
water etc. from Govt. Institutions/ Govt. Up to Rs. 25,000/- in each Shriram Institute for Industrial Research/
approved laboratories HOD Rs. 50,000/- in each case. MSME etc 2.Rates, Finance concurrence
Up to case required For cases in excess of Rs 25000/
Rs. 50,000/- in
each case ADRM
Rs. 35,000/- in each
case
44 Delegation of Powers in case of Service PHOD/CHOD: DRM All Other officers 1. DRMs can enter into service contract for
Contracts (inviting and accepting tenders) Full Powers Up to Rs. 100 Crore Powers as per the a period of 3 months irrespective of value
As per Delegation in each case for long delegations in of contract, only in case of termination of
of Service term contracts as per Service Contracts existing service contract with finance
contracts Service Contracts concurrence, by calling quotations from
(follow extant approved list of vendors
guidelines of 2. Extant Guidelines of Board to be followed
Service Contracts,
earlier DRMs had Authority:
power only up to Rs. 1. Rly.Bd’s Ltr.No.2017/Trans/01/Policy
20 Crore) dt.18.10.2017.

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 Divisional Officers,
DRM/ADRM/
PHOD/CHOD Extra Divisional
S.No. Nature of Powers SAG REMARKS
/HOD Officers & Officers
in Headquarters
45 Projects to be undertaken on BOOT basis As per Delegation DRM/CWM (in Powers as per the 1. Technical Approval of PHOD/CHOD to
of Service SAG delegations in be taken.
contracts Full powers with Service Contracts 2. Extant Guidelines of Board to be
Finance concureence followed.
within their powers
of Acceptance as per Authority:
Service Contracts 1. Rly.Bd’s Ltr.No.2017/Trans/01/Policy
dt.18.10.2017.

46 Entering into contracts/formal understanding Full Powers DRM/ADRM/CWM JAG 1. Format of MOU to be vetted by Law
in the prescribed forms for performance/ (SAG) Up to Rs. 20 lakhs Branch.
provision of the agreed services, etc., by Full Powers 2. Finance concurrence is necessary along
Departments/ Sr. Scale with vetting of Draft MOU.
Statutory Bodies of the Central, State or Local Upto Rs. 5 lakhs
Bodies (Municipalities, etc.) for Railway’s
use and payment of fees and other amount
there for as per the scale prescribed by the
respective Authority.
47 Works undertaken in workshops for PHOD/CHOD CWM(SAG) Nil CWE & CME must be kept duly informed
Government Departments and outside public Full Powers Rs 50 Crore
bodies. Stipulations of Para 1417 of Workshop code
to be followed
48 Issue of Work Orders for execution of a JAG/Sr.Scale(IC)- The powers proposed are as per Railway
contract work against a zonal contract. Rs 5 lakhs board letter No 2001/CE-I/CT/17/ Pt III dt
(Work-order values). 27.09.2017 (CS 51 of Engg Code)

No finance concurrence required

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Annexure ‘A’

I. CONSTITUTION OF TENDER COMMITTEE AND ACCEPTING AUTHORITY FOR WORKS TENDERS

Composition of Tender Committee

Sl. Value of Tender Sister Dept.
Executiv Accounts Accepting Authority
No. (Above Rs. and up to Rs.) (as per
e Dept. Dept.
Annexure B)
For Open Tenders for Works invited through e-tendering
1 Rs 50,000 to and including Rs 50 -- -- -- Direct acceptance by SG/JAG or Sr. Scale holding
lakhs independent charge subject to subject to stipulation
mentioned in Railway Board letter No.2017/CE-I/CT/9
dated 11.09.2017.
2 Rs.50 lakhs to Rs. 1 Cr Jr. Scale -- Jr. Scale SG/JAG subject to stipulations mentioned in Railway
Board letter No.2017/CE-I/CT/9 dated 11.09.2017.
3 Rs.1 Cr to Rs.2 Cr Sr.Scale -- Sr.Scale
4 Rs.2 Cr to Rs.4 Cr Sr. Scale Sr. Scale Sr. Scale SG/JAG
5 Above Rs.4 Cr to Rs.20 Cr JAG/SG JAG/SG JAG/SG SAG/DRM/ADRM/CWM (Including ADRM in NFSAG)
6 Above Rs.20 Cr to Rs.50 Cr JAG/SG JAG/SG JAG/SG DRM/CWM
7 Above Rs.20 Cr to Rs.75 Cr. SAG SAG SAG CHOD in SAG
8 Above Rs.20 Cr to Rs.300 Cr SAG SAG SAG PHOD/CHOD in HAG, AGM
9 Above Rs.20 Cr to Rs.500 Cr SAG SAG SAG CAO/CN in HAG
10 Above Rs.300 Cr HAG HAG HAG GM

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 Composition of Tender Committee Accepting Authority
Sl. Value of Tender Sister Dept.
Executive Accounts
No. (Above Rs. and up to Rs.) (as per
Dept. Dept.
Annexure)
For Open/Limited/Spl. Limited Tenders (other than e-tendering)
11. Rs 50,000 to and including Rs 20 Jr. Scale - Jr. Scale Sr. Scale
lakhs
12. Rs.20 lakhs to Rs.1 Cr Jr. Scale Jr. Scale Jr. Scale Sr. Scale
13. Rs.1 Cr to Rs.4 Cr Sr. Scale Sr. Scale Sr. Scale JAG/SG
14. Above Rs.4 Crs, Tender Committee composition shall be same as for e-tendering mentioned above from S.No.5 to 10.
Authority:
1) Board’s Letter No.2017/CE-I/CT/9 dated 11.09.2017
2) Board’s Letter No.2015/CE-I/CT/O/20/1 dated 14.09.2017

Composition of Tender Committee

Sl. Value of Tender Sister Dept.
Executive Accounts Accepting Authority
No. (Above Rs. and up to Rs.) (as per
Dept. Dept.
Annexure)
For Open Tenders for Service Contracts invited through e-tendering
1. Rs.4 Cr to Rs.100 Cr JAG/SG JAG/SG JAG/SG DRM/ADRM
2. Rs.100 Cr to Rs.500 Cr. SAG SAG SAG PHOD/CHOD
3. Above Rs.500 Crore HAG HAG HAG GM

Authority:
1) Board’s Letter No.2017/Trans/01-1/Policy dated 28.11.2017
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 ANNEXURE- B

SISTER DEPARTMENTS FOR ASSOCIATION IN THE TENDER COMMITTEES AS THIRD MEMBER FOR WORKS MATTERS.

Sl. No. The Executive Department The Sister Department

1. Civil Engineering S&T, Electrical

2. Mechanical including Workshops Civil Engineering
Electrical including Workshops excluding
3. Mechanical, Civil Engineering, S&T
RE
4. Electrical Wing of RE S&T

5. S&T including Workshops excluding RE Civil Engineering, Electrical

6. S&T wing of RE Electrical

7. Operating Commercial

8. Commercial Engineering

Note:
1) In the event of an officer from Sister Department is not available, DRM/PHOD/GM may nominate an officer of the same
scale from other department to associate in the Committee.
2) For Passenger Amenity works at divisional and headquarter level, besides the Technical and Finance members the third
member should invariably be from Commercial department. (Authority Rly Bd letter No. 2007/TGIV/10/PA/Works dated
25.5.2007)

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Annexure ‘C’

All Stores related matters pertaining to procurement of spares, consumables, and small tools for Track machines and Small Track
machines as mentioned in Item 31(a) including Constitution of tender committee and accepting authority etc, shall be as per SOP on
Stores matters (Part –D).

Annexure ‘D’

Constitution of Tender Committee and Accepting Authority for Consultancy Contracts (Standing Tender Committee)

Shall be as per the Railway Board letter no No. 2017/Trans/01/Policy dated: 27 - 11- 2017 on the subject Process Reforms –
Engagement of Consultants”

Constitution of Tender Commitees shall be as per the decision of Zonal Railway

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Annexure E

(Reappropriation)
Annexure ’E(i)’
A) General:
1. Re-appropriations should be done in exceptional cases only and when is known/anticipated that the work from which funds are being re-appropriated will not be
utilized in full or if savings can be effected in the appropriation/outlay for the work.
2. All re-appropriations shall be processed for sanction of GM/Railway Board by the concerned nodal department/branch based on the recommendation of the user
department/branch. Prior Concurrence of Associate Finance is required in all cases. For re-appropriations sanctioned at Zonal Railway level, FA&CAO (Budget)
would issue sanction memoranda duly reflecting changed funds position through Budget VPN (Virtual Private Network).
3. All re-appropriation proposals should be accompanied by details as per the Proforma annexed in ' Annexure-E (ii)'.
4. Funds cannot be re-appropriated to a work not having administrative approval and technical sanction of competent Authority.
5. Amount re-appropriated to any work shall not exceed the sanctioned cost of that work.
6. Once funds are diverted from any work through re-appropriation, it renders the work as lowest in priority for that financial year and funds cannot be restored to the
work during the financial year. Hence temporary/reverse re-appropriation cannot be resorted to. Authority: Rly. Board Lr.No.2015-B-174 dated 04.12.15.
7. Since both itemized works as well as lumpsum provision for works costing below Rs.2.50 Crs. each are Pink Book items, Re -appropriation between/among them
is permitted. Authority: Rly. Board Lr.No.2011-B-174 dated 09.12.2015.

B) RESTRICTIONS:

1. Re-appropriations cannot be done against the Outlay and during the currency of “Vote on Account” allotment.
2. Re-appropriations are not permissible between: i) Between One Grant (Demand) and another. (ii) Voted and Charged allotments, (iii) Capital, Railway Funds, and
Railway Safety Fund and (iv) One Railway Fund and another.
3. The Re-appropriation may be done, without relating to issue of RE/RG.

C) DELEGATION OF POWERS:
Refer Item No. 14
D) PRIOR APPROVAL OF RAILWAY BOARD IS NECESSARY FOR THE FOLLOWING:
1. Inter-Plan-Head Re-appropriations within Demand No. 16.
2. Re-appropriations/Re-distribution from/to and among Plan head 21-Rolling Stock (Bulk Order Items).
3. The outlays for priority/ targeted works are not re-appropriated to non-priority works.
4. To/From and among works being executed by Rail Vikas Nigam Limited (RVNL).
5. On portions of work constituting 'material modification' which are above Rs.2.5 Crs if the material modification pertains to the current year.
6. Railways may carry out re-appropriation among pink book itemized works within the same plan head and same allocation head, irrespective of increase in outlay
of the Pink Book itemized works due to re-appropriation.
7. Railways may carry out re-appropriation from pink book itemized works in all plan heads subject to the original outlay not getting reduced to below Rs. 1 lakh

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 with the stipulation that the outlays of priority / targeted works are not re-appropriated to non-priority works.
8. Any Re-appropriations/Re-distribution under allocation EBR (Extra Budgetary resources) eg. PPP, Deposit, Institutional Finance, Market Borrowings/Bonds etc.
(Authority: Railway Board's letter No.2011-B-174 dated 03.07.2015, 02.08.2016 & 16.02.2017. Pt 3 & 4 of letter dated 16.02.2017 may be connected to ensure
correct compliance).

Annexure ‘E(ii)’
Proforma for dealing with Re-appropriations
(Rs.in thousands)
Financial Expenditu Balance Amount Total Outlay
Latest Amount now
Pink Progress re during outlay already re- Resultant after
Name Sanctio B.E. outlay proposed for
Book Plan (%) up to the in the appropriated outlay for proposed re- Remarks/
of the ned cost for the re-
Item Head end of current current at zonal/ Local the year appropriation Reasons.
Work of the year appropriatio
No. previous year till year level during (6+9) during the
work n
year date (6-7) the year year (10+11)
(1) (2) (3) (4) (5) (6) * (7) (8) * (9) * (10) * (11) (12) (13)
To from To from
(+) (-) (+) (-)

*To be vetted by associate finance.

(1) Certified that re-appropriation is being proposed between the work(s) for reasons/remarks mentioned against the same.
(2) Certified that due to the re-appropriations proposed from the work(s) progress of ongoing work(s) will not be hampered.
(3) Certified that re-appropriation are being processed strictly in compliance with Board’s directives on the subject.

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