Process Evaluation of PMYSDP (PHASE-IV)

QUESTIONNAIRE # 1
Q 1.1: Institution’s Assessment
(To be filled in by the Principal/ Head of the Institute)

A.General Information:
1) Institute ID: 2) Institute Name:

Town/ City______________ Tehsil_______________ District ____________________

3)
Province__________________
4) Ownership:☐Public ☐Private☐Parent body 5) Buildin ☐ Rented ☐ Owned
of public sector institutes g:
6) Building Condition:☐ Satisfactory ☐ Minor Repair ☐ Major Repair
7) Table: Offered Trades: (Please see at Page #6- Question # 7-Table: Offered Trades in the
Institutes)
8)Other Facilities: ☐ Transport ☐ Sports ☐Security Guards _____ no.
☐ ☐
☐ Clean Drinking Water ☐ Hostel ☐ Boundary Wall
Canteen Library
9) Total No. of Regular Staff:
(i) Admin. Staff: ___________ (ii) Support Staff: ___________
10)Is Institute offering other vocational training programs:
☐PSDF☐ NAVTTC☐ BBYSDP ☐ Institutes non morning ☐ Donor &☐ Any other (Mention
Name)__________________________
11)Institutes Shifts:☐ Morning ☐ Afternoon ☐ Evening
1 Is Equal opportunity provided in the program to?
2 a. Women☐ Yes ☐ No ☐ N/A
) If yes, No. of (To
seatsbe
allocated/ reserved for Women __________
B.Equal- Opportunities filled by Enumerator after thorough physical checking)
- Actually Enrolled No. of Women in PMYSDP Phase-IV Batch-II ________
b. Actually Enrolled No. of Special Persons in PMYSDP Phase-IV Batch-II ________

c. Actually Enrolled No. of Madrasa/ Hafiz Students in PMYSDP Phase-IV Batch-II

________
d. Actually Enrolled No. of Transgender in PMYSDP Phase-IV Batch-II ________
C.Transparency and fairness
i) In Admissions
13)Is admission Criteria followed?

(i) Age 16-36 years ☐ Yes ☐ No

(ii) Minimum Qualification Middle☐ Yes ☐ No
(iii) Do you admit in PMYSDP: ☐Special Person ☐ Hafiz ☐ Transgender

14)Are codal formalities observed?

(i) Formal Shortlisting as per Admission Criteria ☐ Yes ☐ No
(ii)Interview ☐ Yes ☐ No
(iii) Trainee Assessment /Testing System
a) Frequency: ☐ Daily ☐ Weekly ☐Fortnightly☐Monthly ☐ Quarterly
b) Mode: ☐Internal Testing ☐External(Third Party) Testing

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 15)What is the mode of payment of Stipend?
☐ Cheque
☐ Cash
☐ ATM Card
☐Others (Please specify) _________________

D. Attendance:
16)Is Biometric system working properly?☐ Yes ☐ No

17)If No please specify reasons

☐ Machine out of order ☐Not accepting all trainees attendance
☐ Contractor/ Firm Representative not facilitating ☐ Server/ Connectivity issue

18)If Yes please specify the Numbers?

Biometric Total Students ___ Attendance register Total Students ____
☐ Non Existent
E. Complaints and Reporting Mechanism (Verify if Complaint Box is Available)
19)Is there any complaint register/Record available? ☐ Yes ☐ No
20)If Yes, (Attach Image/ Photo of register)
Number of complaints receives so far ____
Number of complaints addressed ______
Number of complaints outstanding _____
21) Nature of training
☐Traditional Tim- Based Training
☐ Competency- Based Training (CBT)
22)Is there any periodical training testing/ Assessment system available in the Institute?
☐ Yes ☐ No
If Yes, Please Specify: ☐ Daily ☐ Weekly ☐ Monthly ☐ Quarterly

F.Teaching Learning Resource (TLR)/ Teaching Learning Material (TLM)

23)What kind of TLR/TLM are being used for the program?
☐ Text ☐ Class ☐ Computer CD’s/ USB ☐ Any other (Please Specify):
Book Notes ____________________________

G.Industrial/ Workshops Exposure to trainees

24)Were industrial / Workshops tour(s)/ visits conducted?
☐ Yes ☐ No

If Yes, How many? ______

25)IfYes, give names of the industries/ Workshops visited: ___________________________

26)Did institute arrange internship for pass outs?☐ Yes ☐ No
If Yes, How many trainees are under internship? #_____

27) Do you have proper Career Counseling facilities in your institute?☐ Yes ☐ No
28) If Yes, do you have :

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 ☐ Proper Career Counseling Centre ☐ A teacher is deputed for the purpose
29) Do you have proper Job Placement Center in your institute?☐ Yes ☐ No
H.Suggestions and Recommendations:

30)Suggest and recommend for improving the program:

i)Curriculum
☐ Satisfactory ☐ Need Revision
ii)Training Program

☐ Satisfactory ☐ Need Down Scaling ☐ Need Up-scaling

iii)Stipend
☐ Sufficient ☐ Insufficient
If insufficient, please specify how much? ____
iv)What should be the mode of payments of stipend?
☐ Easy Paisa ☐ Cheque ☐ Cash ☐ Other (Please specify) ___________

v)Attendance management?

☐ Biometric ☐ Manual
vi)Trades Type/ Duration offered here under PMYSDP?
☐ Satisfactory ☐ Need Revision
If Need Revision/Change, Please specify in the following table:
Sr. # Trade Name Duration Level (GIII, GII, SC,
Diplomas)
1.
2.
3.

31) Was OJT (On the Job Training) for PMYSDP for PMYSDP Phase-IV (Batch-I) was held?

☐Yes ☐No

32) If Yes in Q#31, then in how many Organizations OJT for batch – 1 trainees was held?

(Please Specify) ________________

33) Boarding & Lodging

1. Type of Hostel : ☐Male ☐Female

2. Type of Hostel Building: ☐ Owned ☐Private / rented

3. Region: ☐ Punjab ☐KPK ☐ Sindh ☐ Balochistan ☐ ICT

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4. City: _______________________
5. If hostel is not within Institute then:
i. Name of hostel: ______________________________
ii. Address of Hostel: ____________________________
iii. Phone No. of Hostel: __________________________

6. What is the distance between institute and hostel?

☐Less than 500m ☐ 500m to 2km ☐2km - 5km ☐5km to 10km
7. Total rooms in the hostel: ________ Numbers where ______________ students can reside.

1-Yes 2-No
Descriptions
☐ ☐
Space Sufficiency (Size of the room)
☐ ☐
General Cleanliness
☐ ☐
Furniture & Fixtures (Fans, Lighting, Beds etc.)

8. Total number of wash rooms in the hostel: ________ Numbers

9. What infrastructure facilities have been provided in the hostel?

Sr. No Question 1-Yes 2-No

i. Kitchen ☐ ☐

ii. Dining area ☐ ☐

iii. Common room for indoor recreation ☐ ☐

iv. Prayer Room/ Place ☐ ☐

v. Suitable Number of Toilets ☐ ☐

vi. CCTV ☐ ☐

vii. Security Guards ☐ ☐

viii. Boundary Wall ☐ ☐

ix. Barbed Wire on Boundary Wall ☐ ☐

x. Availability of clean drinking water ☐ ☐

10. How the hostel residents rate the food quality as;
☐ V. Good ☐Good ☐Fair ☐Poor

11. How do you rate the punctuality of hostel residents?

☐V. Good ☐Good ☐Fair ☐Poor

12. Payment of rent to the landlord after it becomes due:

☐Within 1 week ☐Within 2 week ☐Within 4 weeks ☐Within 6 weeks ☐Within 8 or more weeks

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 Question # 7 of Questionnaire # 1.1
Table: List Out All Trades Offered by the Institute
(Including Trades offered in all other Skill Development Programs like BBYSDP, PSDP & Institutes own Training Programs etc)
Sr. Trade Name Duration No. of No. of Class No. of Employability Seats PMYSDP Drop
# (Months) separate separate cum Teachers (of Pass outs Available Seats outs
Class Work Work in %) M F M F M F
Rooms Shops Shop
1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

Note: Add more sheets, if required and mention each trade once only.

THIRD PARTY EVALUATION OF PMYSDP (PHASE - IV)

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 Q1.2-(TVET Institutes’ Capacity Assessment Tool)
Performance Indicator 1- Need 2- Developing 3- Developed 4-Best 0- No
Improvement Practices Answer
A.PROGRAM ADMINISTRATION
1)Institute uses a Program Management system
2)Institute uses Employee Performance Reviews
3)Institute uses a standardized system for reporting program results to oversight
authorities
4)Institute conducts Labor Market Analyses and develops a demand-driven program
5)Are there any industrial Linkages of institutes?
6)Institute uses a job placement tracking measurement system
7)Institute uses customer satisfaction surveys (students)
B.FINANCIAL MANAGEMENT
8)Institute is financially sustainable
9)Institute uses a well-developed accounting system with internal controls and
procedures
C.EXTERNAL RELATIONS & COMMUNITY OUTREACH
10)Institute uses a student focused marketing plan
11)Institute uses a course catalogue available in several modes
12)Institute uses an employer/ industry focused marketing plan
13)Institute uses a process for developing job placements, Work attachments, and
mentorships
14)Institute has an Institute Management Committee (IMC) or Industry Advisory Council
(IAC)
D.ACCREDITATION & CERTIFICATION
15)Institute uses an institutional accreditation process
16)Is Institute affiliated for Exams and Certification with BTE, TTV, NAVTTC, any other
________

THIRD PARTY EVALUATION OF PMYSDP (PHASE - IV)

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Performance Indicator 1- Need 2- Developing 3- Developed 4-Best 0- No
Improvement Practices Answer

E.STUDENT WORKFORCE READINESS

17)Institute includes life and Soft skills courses and related activities in student training
18)Institute includes social/emotional programs and activities in student training
19)Institute provide a career counseling facility in the TVET program
20)Is institute provide job placement facility to pass outs?
F.STAFF/ HUMAN PERFORMANCE DEVELOPMENT

21)Organization uses a process for evaluating instructors’ skills and instructional

methodologies
22)Organization uses a process for evaluating instructors’ subject matter expertise in
trade skills and safety standards
G.INFRASTRUCTURE & EQUIPMENT

23)Organization has infrastructural facilities that create a positive, comfortable, and safe
learning environment
24)Organization has training equipment that is up-to-date and curricula compliant
applicable to training in demand-driven sectors
25)Organization uses a safety and maintenance plan for facilities, offices, training rooms,
grounds and equipment

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