WEDDING COORDINATION PACKAGE
ON-THE-DAY COORDINATION PACKAGE
This service is done when the Bride and Groom have already signed contracts
with various vendors but would like someone else to oversee the implementation
of the arrangements and make sure everything will run smoothly and stress-free.
SERVICE DETAILS
Pre-event meetings with the Bride and Groom, 1 ½ month before or 6
weeks before the wedding.
Unlimited bridal consultations and assistance through phone and email
upon signing of contract until the day of turnover
Recommend accredited professional and dependable vendors that best
suit the couple’s needs and budget. Assist couple in confirming details,
services, and final agreements with wedding suppliers (banquet manager,
florist/event stylist, photographer. videographer, cake designer,
musicians/band/strings/sound system, gown designer, stationer etc.)
Overall coordination of suppliers for meeting schedule.
Assist in reviewing service contracts of previously booked suppliers
Confer with the client and the vendors on the details of the arrangement,
layout, set-up (floral arrangements for couple’s table, VIP tables, guest
tables, cake table, registration and gift table, musicians/band setup, AVP
set up, dance floor and food table set up).
Orientation of specific roles of the entourage and other participants for
church/reception on the day of the event. Wedding rehearsals are optional
and will be charged separately.
Ocular inspection to the ceremony-reception site and coordination with
client identified suppliers.
Pre-production meeting with selected suppliers
Guest management and Registration, floor plan layout, and seating
arrangements
Assistance in conceptualizing and organizing the whole reception program
including briefing of emcee.
Assist in providing template scripts for the program emcee if necessary
Provide an outline with exact time of reception program
Provide customized WEDDING CHECKLIST for the couple to use as guide
list on things they need to endorse to coordinators and items they need to
prepare and bring for the bridal suite, church and reception on the day of
the event
Assist in the selection of music for the ceremony and reception if
necessary
Over all management and implementation of the WEDDING DAY
TIMETABLE provided by Getting Married for the bridal suite, church &
reception.
Help organize and route ceremony and reception materials (e.g., gifts for
principal sponsors, entourage, offertory materials, missalettes, souvenirs,
etc.)
Preparation of church processional
Coordinate with church for seating arrangements of principal sponsors and
entourage, missalette, and songs in coordination with the officiating
celebrant and church musicians Provide the Bride a Special Personal
Assistant to assist her on her needs on the day of the event.
Supervision of the venue set-up (Church and Reception)
Arrange call time of suppliers and entourage.
Rehearsal is optional (additional P 5,000.00)
FULL COORDINATION PACKAGE
This package is ideal for particularly busy couple who do not have the luxury of
time and desires personal professional assistance on planning their wedding.
This service starts 1 to 1 ½ year before the wedding date.
This package is ideal for particularly busy couple who do not have the
luxury of time and desires personal professional assistance on planning
their wedding. This service starts 1 to 1 ½ year before the wedding date.
Provide the client a Full Package Detailing Form to better assess clients
budget, preferences, priorities and requirements
Provide a Wedding Timeline Report monthly or as necessary
assist in determining and planning the budget and help manage to stay
within the budget. 4. Assist in finding the perfect location: Church or
Ceremony Venue, Reception Venue and/ or Caterer 5. Refer and set-up
appointment with various pre-screened Vendors: Wedding Gowns;
Caterer, Printer, Florist, Cakes, Photographer, Videographers, Bridal Car,
Sound System and other bridal needs to the last details.
Assist in negotiations and reviewing contracts with vendors
Follow – ups and overall coordination with booked suppliers (through
emails, phone calls and meetings)
Monitoring and Management of deposits / balances /payments made to
suppliers by the client. Supplier’s balances report will also be prepared by
GM.
Assist in composing and selecting readings for the ceremony, missalette or
wedding program. 12. Assist in dialoguing with venue manager and caterer
for room layout plans, seating and place cards arrangements floral
arrangements, table set-up, musicians, stage, technical riders, audio-
visual, dance floor.
Assist in selection of music for the ceremony, reception and dinner. 14.
Assist in advising & coordinating schedules for measurements, fittings,
pre-nups, trial make-ups and other wedding related appointments 15.
Recommend and source out gifts for the principal sponsors and bridal
entourage
Plan and coordinate Wedding Rehearsal if necessary. 17. Coordinate and
confirm with all the vendors chosen in reviewing details of arrangements.
Instruct all attendants of their duties during the ceremony and reception 19.
Assist in conceptualizing Wedding reception program and preparing the
wedding day timetable 20. Facilitate printing of missalette.
With R.S.V.P
ON-THE-DAY EVENT COORDINATION IS APPLIED.
AT THE CEREMONY
Check ceremony set-up and seating arrangements of entourage/sponsors,
parents, bridal pews, musicians, setup of matrimonial candles if applicable.
Assemble all needed materials and paraphernalia (i.e., missalette, unity
candles, offertory materials)
Coordinate with church proper set-up of ceremony site (decorations,
couple’s chairs, candle arrangements, seating arrangements of entourage,
parents, sponsors, musicians/singer/s and offerors)
Check arrival of musicians, choir, priest, lectors, commentators, offerors.
Distribution of flowers for bridal entourage, wedding accessories (lighter or
matches, veil, cord, rosary, bible, ring and Arhea pillows) to respective
ceremony participants and missalettes
Brief & cue the wedding participants (entourage, lector, offerors, readers,
etc.) of their respective duties and responsibilities.
Organize and cue processional line up and cue proper distance for picture
taking
Assist the bride in fixing of her veil and train before her march and check
on her make up (if makeup artist is not present to do retouch)
Cue the musicians when to play the bridal march song when the bride is
ready to enter the church
Collect candles, lighters/matches, veil, cord, Arraes, pillows and marriage
license after the ceremony.
Assist in the offertory line up, signing of contracts, pictorial and recessional
Gather and safe keep all wedding accessories endorsed to coordinator
after the ceremony for turnover after the reception
Check on the ceremony venue for any item that may be left behind.
AT THE RECEPTION
A. Before the Reception
Check room set-up, positioning of tables, stage layout and general lay-out
of the area.
Ensure correct implementation of lay- out, decors, seat plan, table
numbers and chairs counts.
Organize gift table and set up Guest Book table
Check and assist in set up of special linens and chairs, and important
details according to wedding theme.
Check on the Set-up, seating and place cards for the presidential table/VIP
table. Guest Management and seating arrangement.
Check delivery of cake and set-up of cake display table.
Check delivery of flowers and decoration set-up
Check delivery of souvenirs and giveaways
Coordinate with Captain Waiter and Banquet Sales representatives all
details specified on the event order
Check arrival of musicians, entertainers, emcees, mobile system.
Check audio-visual presentation equipment and set-up Do technical
checks and rehearsals on Audio Visual Presentations, musicians,
participants
Coordinate with the photographers and videographers’ pictorial details
during reception. Monitor services to ensure each vendor complies with
the agreed contract.
Give program copy/scripts to all suppliers (emcee, lights and sound
system, photographer, videographer and the Head waiter) with concerns to
the program execution
Go over with the suppliers the details of the program for proper
coordination and timing.
B. During the Reception
Facilitate registration of guests
Help usher guests especially the VIP to their respective seats
Assist the Emcee/Host to ensure smooth flow of the program
Maintain timing of each event for smooth flow of the program with
coordination with the emcee/host Routing of the guestbook, gifts to
principal sponsor and entourage and the guests' giveaways (during dinner
or before the program ends)
Assist photographer and /or videographer where they are needed to
ensure smooth transitions of photos.
Make a headcount of the guests
Oversee and directs the reception program, that is grand entrance, cutting
of the cake, toast, first dance and garter and bouquet tosses or games
Coordinate with the Captain waiter to ensure good service of food and
beverage to guests, most especially to the couple and the Presidential/VIP
table
Safe keep gifts for the couple (special instructions from client as to where
gifts will be brought or turn over to person in charge. (Note: except cash
gifts which we do not safe keep. Kindly assign a point person for the cash
gifts)
Manage the crew meal provided for suppliers and the timing of break
C. After the Reception
Handling of leftover food, distribution of Wedding Cake and other items as
requested by client.
Assist in packing up of all gifts and items used in the ceremony and at the
reception and endorsing and endorsing them to the authorized person.
Assist the cash administrator point person chosen by client, in facilitating
payments / balances to suppliers
Turn over to client or person in charge all the wedding accessories and
other materials
OUR STANDARD RATES ARE APPLICABLE TO WEDDINGS WITH 100
GUESTS BELOW.
THERE IS AN ADDITIONAL FEE OF P2,000.00 FOR EVERY 50 TO 100
PERSONS IN EXCESS OF 100 GUESTS.
Coordination Package Price
ON-THE-DAY COORDINATION PHP. 53,000
FULL PLANNING AND PHP. 120,000
COORDINATION PACKAGE
NOTE: FOR EVENTS THAT WILL REQUIRE ADDITIONAL SET UP OF
COVERAGE LIKE TENTS AND THE LIKE OR ANY STRUCTURE THAT NEEDS
TO BE BUILT LIKE PLATFORM, FLOORWORKS, STAGING AND THE LIKE,
THERE WILL BE AN ADDITIONAL CHARGE FOR THE SERVICE FEE.
