SEATTLE MUNICIPAL TOWER

FLOOR 14 - LOCKERS, SHOWERS, AND TOILETS

SECTION 01 31 13
PROJECT COORDINATION

PART 1 - GENERAL

1.01 SUMMARY

A. Section includes:
1. Procedures and formats for communications.
2. Procedures for coordination of the Work of the Contract.

B. Related Sections:
1. Section 00 72 13 - General Conditions – Stipulated Sum (Single-Prime Contract):
Section 4.01, Discrepancies and Contract Document Review

1.02 COMMUNICATIONS

A. General:
1. Telephone communication and correspondence shall be between Contractor’s
Representative and A/E.
2. Subcontractors shall not contact members of the design team directly unless explicitly
agreed to by Contractor, A/E and Owner. Such contact and discussions shall be
documented in writing by the subcontractor and submitted to the A/E and Owner
through the Contractor.
a. Subcontractors shall transmit problems or questions in writing using a Request
for Information (RFI) form through the Contractor.
3. Incorporate any cost affect this may have on the progress of the Project into the Base
Bid. No overtime payments will be authorized, or time delays allowed, for the
Contractor or subcontractors to communicate with the A/E, or Owner's representatives
outside of the Contractor’s normal working hours.
4. On-Site Lines of Authority and Communications: Establish on-site lines of authority
and communications including attendance at pre-construction meeting and progress
meetings as required by the A/E and Owner’s Representative. All on-site lines of
authority and communications shall be established through the A/E.

B. Emergency Communication:
1. An Emergency List shall be established for use in case of emergencies during off-
hours.
a. Identify a person under General, Mechanical and Electrical from the telephone
list provided in Section 01 51 00, Temporary Utilities that will be available during
all off-hours with authority to address any emergency situation. Additional
names and numbers may be required to be provided depending on the trade
and activity.
b. Submit the list to the A/E, who will include the same information for design team
members and Owner representatives.

C. Correspondence:
1. Correspondence to and from Contractor shall be routed through A/E with a copy to
Owner’s Representative.
2. Number correspondence sequentially beginning with Serial Number 001. Include
Owner's project title and project number.

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FLOOR 14 - LOCKERS, SHOWERS, AND TOILETS
SECTION 01 31 13
PROJECT COORDINATION

D. Request for Information (RFI):

1. When field conditions or Contract Document contents require clarification or
verification by the A/E or A/E's subconsultants, a written RFI shall be submitted in
conformance with the following:
a. Identify the nature and location of each clarification/verification; provide as a
minimum the following information:
1) Project name and number;
2) Date;
3) Date response is required by; allow 5 working days for returning
responses. The consultant will expedite those RFI’s indicated by the
Contractor as being critical to the construction process.
4) RFI number;
5) Subject;
6) Initiator of the question;
7) Indication of costs, if known;
8) Location on site;
9) Contract drawing reference;
10) Contract specification section and paragraph reference;
11) Descriptive text;
12) Space for reply on same page as questions; and
13) Single subject matter, 1 item each - architectural, civil, structural,
mechanical, electrical
b. Number each RFI sequentially beginning with #001. Only one question per RFI.
2. Route and Copy: RFIs in same manner as correspondence.

1.03 COOPERATION AND COORDINATION OF WORK

A. General:
1. Coordinate scheduling, submittals, and work of the various sections of Specifications
to assure efficient and orderly sequence of installation of construction elements, with
provisions for accommodating items to be installed later.
2. Coordinate work between the parts of the Contract Documents to avoid conflicts and
omissions. Take special care to coordinate work which is normally indicated in some
but not all architectural, mechanical, electrical and other major divisions of the
Contract Documents.

B. Coordinate installation of the work and that of subcontractors to ensure compliance with the
Contract Documents and to expedite the progress of the Project.

C. Ensure that the work of subcontractors complies with Conditions of the Contract,
Division 01 - General Requirements, and the work of other Sections related to their own
work. No additional payments or time extensions will be authorized for failure on the part of
subcontractors to be familiar with and in compliance with the aforementioned specification
divisions and sections.

D. Project Coordination and Scheduling Control: Responsibility for coordination and close
adherence to time schedules rests solely with the Contractor who shall maintain
coordination and scheduling control at all times:
1. Each subcontractor responsible to the Contractor shall cooperate diligently with the
Contractor in the execution of their work so as to cause no delay in the completion of
the Project. This responsibility includes the completion of work in a timely manner
and items of equipment connected and fully operating at the time of Substantial

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FLOOR 14 - LOCKERS, SHOWERS, AND TOILETS
SECTION 01 31 13
PROJECT COORDINATION

Completion of each phase. Each subcontractor shall diligently comply with the
following requirements:
a. Cooperate in planning and layout of the work well in advance of operations to
properly interface with work of other trades and Owner’s separate contractors.
1) Include Owner-furnished and Owner-installed items.
2) Include planning, layout and review of mock-ups, Section 01 43 39,
Mockups.
b. Inform other trades of requirements at proper time to prevent delay or revisions.
c. Be informed on the requirements of other trades and check own work for
conflicts with the work of other trades.
d. Ensure delivery of materials and performance of work on coordinated schedule
with other trades.
e. Attend Pre-Installation conferences as described in Section 01 31 19, Project
Meetings.
2. Notify Owner and A/E in a timely manner of items/issues requiring field verification by
A/E and subconsultants.
3. Schedule and coordinate any utility shutdowns with Owner:
a. Submit a schedule of equipment and utility shutdowns within 14 days after the
Notice to Proceed.
b. Confirm requests for equipment and utility shutdowns in writing to the Owner not
less than 14 days prior to the proposed date. Include, as a minimum, the
following information:
1) Equipment or utility services affected;
2) Reason shutdown is required;
3) Work to be accomplished during the shutdown;
4) Proposed date and time; and
5) Duration of the shutdown.
c. The actual time and date of shutdowns will be subject to approval of Owner.
Shutdowns normally will be scheduled for nights, weekends, school vacations or
other low intensity use periods.
d. The duration of shutdowns shall be held to a reasonable minimum as
determined by Owner.
e. Materials and equipment required for the work to be accomplished during
shutdown shall be complete and available on the job for review by Owner 3 days
prior to the shutdown, if requested. If Contractor is not adequately prepared, the
shutdown will be canceled and rescheduled.
f. Owner’s personnel may shut down and restart equipment and utilities. Owner
will inspect the installation prior to restarting and will not restart if an unsafe
condition exists. Confirm responsibility for shutdown of equipment 7 days prior
to the occurrence of the work. In the event Contractor’s work is not completed
during the time scheduled for the shutdown, Owner may elect to restart the
equipment or utility service. In that event, additional shutdown requirements
shall be rescheduled in accordance with the preceding requirements. Restarting
shall not be construed as acceptance of the work as complete.
g. Include in the bid all costs associated with equipment and utility shutdowns.
Owner will make no extra payment for overtime work, schedule changes or
failure to complete utility connections within authorized shutdown periods.

E. Notification and Correction of Defective Work:

1. Before starting a section of work, each contractor and subcontractor shall carefully
examine preparatory work that has been executed to receive each contractor’s work.

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FLOOR 14 - LOCKERS, SHOWERS, AND TOILETS
SECTION 01 31 13
PROJECT COORDINATION

Check carefully, by whatever means required to ensure that the work and adjacent,
related work will finish to proper contours, planes, and levels.
2. Subcontractors shall promptly notify the Contractor of any defects or imperfections in
preparatory work which will in any way affect satisfactory completion of the work.
Under no condition shall a section of work proceed prior to preparatory work having
been completed, cured, dried, or otherwise made satisfactory to receive such related
work.
3. Correction of defective work shall be the responsibility of the Contractor per Section
00 72 13, General Conditions – Stipulated Sum (Single-Prime Contract), Part 5.16.

F. Dimensions: Primary structural elements are dimensioned on the plans and details. Not all
secondary dimensions are shown, such as exact door and window locations, wall
configurations, slab slopes and depression, curbs, and the like. Coordination of the
structure with the dimensions as shown on the drawings and architectural items to be
embedded into, or attached to the structure, is the responsibility of the Contractor.
Dimensional discrepancies between the Drawings shall be reported to the A/E before
proceeding with the work.

G. Intent of Drawings: The work of each contractor and subcontractor shall conform to the
intent of the contract drawings. Drawings are partly diagrammatic and do not intend to
show in detail all features of work. Each contractor shall carefully review the work to be
performed by other trades, compare related drawings and shall thoroughly understand the
building conditions affecting their work.
1. Changes required in the work caused by failure to do so shall result in no change in
Contract Sum or Contract Time.

H. Interferences and Right-Of-Way:

1. Make proper provisions to avoid interferences.
2. Where conflicts occur, architectural and structural has right-of-way over mechanical
and electrical work; concealed mechanical work has right-of-way over concealed
electrical work; exposed electrical fixtures have right-of-way over mechanical fixtures.
3. Submit conflicts which cannot be resolved by right-of-way to A/E for instructions.
4. Submit reflected ceiling coordination plan showing work by affected trades, in
accordance with Section 01 33 00, Submittal Procedures, and Section 01 33 23, Shop
Drawings, Product Data and Samples.

I. Cooperate and coordinate with any other separate contractors and subcontractors under
Contract with the Owner.

J. Coordination Drawings:
1. The purpose of coordination drawings is to resolve potential interdisciplinary
dimensional interferences and conflicts prior to shop fabrication or field installation of
components and systems. While the designers have exercised the accepted standard
of care in performing overall dimensional coordination in the preparation of the
construction documents, additional factors influence coordination which the
contractors must address in the coordination drawings. These factors include, but are
not limited to, specific means and methods, the sequence of work, the characteristics
of the specific equipment to be installed (where the documents allow multiple options),
recognition of existing conditions, and the bidding assumptions made by each
contractor.
2. Prepare coordination drawings, consisting of plans, sections, and details, for those
areas of the facility where the dimensional location of one trade's work could

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FLOOR 14 - LOCKERS, SHOWERS, AND TOILETS
SECTION 01 31 13
PROJECT COORDINATION

adversely influence the dimensional location of other trades’ work. Drawings shall
depict the interrelationships of components shown on separate shop drawings, the
installation sequences, and how work is to be installed or constructed in relation to the
work of other trades.
3. Areas for which coordination drawings shall be prepared include, but are not limited
to:
a. Embedded items in concrete.
b. Ceilings (see following) including areas with suspended ceiling systems.
4. Ceiling coordination drawings:
a. Contractor is responsible for the detail coordination of all trades involved in work
related to the space above and in connection with the ceiling system. These
trades and related items of work include, but are not limited to the following:
1) Structure.
2) Mechanical:
a) ductwork;
b) fire sprinkler system;
c) piping.
3) Electrical:
a) conduit;
b) lights.
4) Plumbing:
a) piping;
b) fixtures.
b. Submit for review a “coordination” shop drawing for all items above as they
relate to the conditions, prior to the start of any work. Where no ceiling is
indicated, include that area from underside of lights to bottom of structural slab
above. This drawing to be modified and updated as work proceeds and to be
submitted as a record “as-built” drawing. Submit electronic copies, burn to CD
and provide full size prints on bond.
5. Prepare coordination drawings in accordance with the following guidelines:
a. Sheet size shall be the same as the construction documents.
b. Plans shall at an appropriate scale to depict the necessary detail, but not less
than 1/4 inch = 1 foot.
c. Sections shall be at an appropriate scale to depict the necessary detail, but not
less than 1/2 inch = 1 foot.
d. Drawings shall contain elements of the construction in their correct dimensional
relationship, including but not limited to, ceiling/roofs, walls, beams, columns,
openings, supports, hangers, earthquake bracing, fixtures, and all other
appurtenances.
e. Review with A/E drafting method, whether digital or hand-drafted drawings are
appropriate.
6. Contractor and each subcontractor shall sign drawings to indicate their participation in
the coordination process and their agreement that the individual systems and
components can be installed as indicated in the drawings and in the conformance with
the contract documents.
7. These drawings shall be submitted for informational purposes only prior to installation
of any components of the work to be included in order to demonstrate that the
installation of the aforementioned items have been coordinated by the Contractor prior
to commencement of the work.

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 SEATTLE MUNICIPAL TOWER
FLOOR 14 - LOCKERS, SHOWERS, AND TOILETS
SECTION 01 31 13
PROJECT COORDINATION

1.04 COORDINATION OF SUBMITTALS

A. Schedule and coordinate submittals specified in Section 01 33 00, Submittal Procedures,

and Section 01 33 23, Shop Drawings, Product Data and Samples.

B. Coordinate work of various sections having interdependent responsibilities for installing,

connecting to, and placing in service equipment.

C. Coordinate requests for substitutions to assure compatibility of space, of operating

elements, and effect on work of other sections.

1.05 COORDINATION OF SPACE

A. Coordinate use of Project space and sequence of installation of all work which is indicated
diagrammatically on Drawings. Follow routings shown for pipes, ducts, and conduits as
closely as practicable, with due allowance for available physical space; make runs parallel
with lines of building. Utilize space efficiently to maximize accessibility for other
installations, for maintenance, and for repairs.

B. In finished areas, except as otherwise shown, conceal pipes, ducts, wiring and the like
within the construction. Coordinate locations of fixtures and outlets with finish elements.

1.06 COORDINATION OF CONTRACT CLOSEOUT

A. Coordinate completion and cleanup of work by the various trades involved in preparation for
Substantial Completion.

B. After Owner occupancy of premises, coordinate access to Project Site by the various trades
involved for correction of defective work and work not in accordance with Contract
Documents, to minimize disruption of Owner’s activities.

C. Assemble and coordinate closeout submittals specified in Section 01 77 00, Closeout

Procedures, and Section 01 78 00, Closeout Submittals.

END OF SECTION

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