MEM 501
Introduction
You are Alexis, the head of external affairs for a national not-for-profit medical research
institution that focuses on illnesses associated with ageing. Funding for a not-for-profit medical
facility comes from a variety of sources, according to the external affairs department. The
department is in charge of drafting the yearly report to the board of directors on the center's
successes and financial situation. In terms of donations and money, the Centre aspires to be in
the same category as other non-profit organizations. Board members have requested that we
update the report and utilize it to update stakeholders on the center's progress. Prepare a thorough
strategy for completing this project and present it to the board of directors at their next meeting.
If we are successful, we will be given funding to begin the project.
Answer1.
The project's main goal is to develop annual reports that are more limited, less demanding, and
easier to read. The assumption is that creating the more basic annual reports will take less time
than the previous plan and may also be used for marketing and development. Hope to increase
the number of donations and the money donated to the facility.
Answer2.
The project will be led by a group of four people. Alexis will lead the initiative; in addition to
Alexis, the project will include a promoting trained professional, a photojournalist, and an
essayist.
The following are important considerations for the job breakdown structure:
The work breakdown structure of a medical research Centre is depicted in the diagram
below.
The event's job breakdown structure is also provided.
The production of the annual report is the first level of the structures.
Marketing, editing, and photography are the three sections.
Individual A is in charge of the event. Individual G is in charge of marketing, Individual
Le is in charge of editing, and Individual L is in charge of photography.
The report's style and layout are also examined by the marketing division.
Outsourcing is used for the design. The editing process entails gathering terminals and
printing the report. Printing and distribution are also included.
1
Annual Report
Alexis
1.2 Outline Info
1.1 Compile/ Review 1.3 Photographs
graphics
1.1.1 Finlize mailing 1.2.1 Finlize Info
list graphics
1.1.2 Create Report
1.2.2 Printing
Design
1.2.3 Distribution
2
Answer 3.
In terms of specific tasks that must be completed in order to meet the project's goal, colleagues
should develop a plan and collect tributes from patients and their relatives, as well as pictures of
them. The following stage would be to create a concrete strategy for design, printing, and
distribution.
Activities to complete the project: -
Identify the beneficiaries: Hospital and patient.
Getting beneficiaries contact detail.
Finding dates the beneficiaries are available.
Plan for the photographers, locations, beneficiaries and take pictures.
Create the questionnaire for testimonial.
Interview and document the testimonials.
Saving photographs and testimonials.
Analyzing data of testimonials and finding and interesting stories and photos.
Editing and documenting the photographs and testimonials.
Highlighting benefits of medical research center.
Designing the report with colorful showing potential results pictures precise matter.
Preparation of request for proposal for printing contact.
Publishing request for proposal.
Receiving contracts.
Analyzing request for proposals and select proposals.
Sign agreement with contractor.
Review the prints and making change.
Order 5 million copies.
Giving payment and receiving report documents.
Identifying and getting contact for past donors.
Potential targeted donor.
Making hard copies to contacts receiving donation and responses.
Give gift to donor for their donation.
Document detailed budget report of printing and traveling Costs.
3
Answer 4.
ES DU EF
R
Task ID
LS TF LF
57 57 114
Task B
57 0 114
11 6 120 19 5 196
0 57 57 12 71 191
4 1
0
Task A Task D Task H
Task F
0 0 57 11 0 120 19 0 196
12 0 191
4 1
0
57 14 71 71 4 75 75 52 127
Task C Task E Task G
12 64 135 13 64 139 13 64 191
1 5 9
4
Answer 5.
Following table shows the activities and their estimated completion time
Activit Estimated Time (days) Predecessor
y
A 57 -
B 57 A
C 14 A
D 6 A, B
E 4 C
F 71 D
G 52 E
H 5 F, G
Answer 6 & 7.
Make a table above that shows the ES, LS, EF, LF for each task.
The latest of the predecessors Earliest Finish is used to determine Earliest Start using the forward
pass technique. The earliest of the successors, Latest Start, is used to compute Latest Finish using
the backward pass technique.
Earliest Finish= Earliest Start + Activity Duration
Latest Start = Latest Finish – Activity Duration
Slack = Latest Finish – Earliest Finish, or Latest Start – Earliest Start
Item Task
A Write Report
B Take Photographs
C Outline Info graphs
D Compile/ Review
E Finalize Infograhics submit for design
F Finalize mailing list
G Create Report Design
H Distribute
5
Project Completion Time = 196 days
Critical path and Critical activities are listed below
A – D – F -H 196 Critical path
Conclusion
The report consist of the research of nonprofit organization in which doctors done a research on
peoples life and within the time span of 6 months and give the results head of departments which
is shown every helpful for further studding for the doctors. The purpose of all this to increase the
number of donors and through their research result they are successful. Defines the key activities
that must be completed in order to complete the required work and generate all project
deliverables. Determine which places members of the team will visit for testimonials and
photographs. Inviting volunteers from different departments to assist with duties is a good idea.
Prepare a schedule for which jobs will be contracted out. Determine which members of your
team will travel to which places. Make a strategy for how the document will be organized. Travel
to different places. Make sure you have all of the legal requirements for photos and testimonials.
