AFFILIATION BYE-LAWS 2018 (Date of notification: 18/ 10/2018) CENTRAL BOARD OF SECONDARY EDUCATION “Shiksha Kendra”, 2, Community Centre, Preet Vihar, Delhi - 110092 Website: www.cbse.nic.in; www.cbseaff.nic.in eee el SC ANURAG TRIPATHI, IRPs' SECRETARY Central Board of Secondary Education Prost Vihar, Deihicra "1 12 13 14 15 16 7 18 Appendix-I Appendix-Il Appendix-Ii Appendix-iV Appendix-V Appendix-VI Appendix-VII Appendix-Vill DETAI ‘Short Title and Commencement Norms for Affiliation Land Requirement Physical infrastructure Staff Financial Resources School Fees School Management Committee Roles, Responsibilities, Duties and Powers of Important Functionaries. Procedures Related to Submission, Processing of Applications And Approvals, Inspection of Schools Penalties Procedure for Imposition of Penalties General Rules ‘Special Provisions In Service Training of Teachers and Quality Assessment Affiliation Committee Interpretation, Repeal and Saving ‘Schedule of Fee under Various Heads DEO Certificate for Fresh Afiliation DEO Certificate for Extension and Upgradation of Affation Sample Affidavit Enrolment Table Time Frame for submitting the Applications Qualifications and other Details for Teachers Commencement Certificate Saat ANURAG TRIPATHI, inpls Central Board of Seesneey ava Preet Viner, Deini eat”SHORT TITLE AND COMMENCEMENT 1.4 These Bye-laws may be called the Affiliation Bye-Laws - 2018 of Central Board of Secondary Education. 1.2 These shall be effective from the date’ of notification by the Central Board of Secondary Education. 1.3 Definitions - In these Bye-laws, unless the context otherwise requires: 1.3.1 “Affiliation” means formal affiliation of a school with the Board for the Purpose of preparing students for admission to the Board's examination |t includes affiliation under all categories and of all types. 1.3.2 “Composite _Affiation” means Affiliation for running all Classes/Standards starting from and to the classes for which such affiliation has been granted. 1.3.3 “Upgradation” means upgradation of a school approved for middle class syllabus or affiliated for secondary stage to secondary stage or senior secondary stage as the case may be. 1.3.4 “Extension” means extension of period of Affiliation granted to the school by the Board. 13.5 “Board” means the Central Board of Secondary Education. 1.36 — “Affliation Committee" means Affiliation Committee of the Board. 1.3.7 *Chairman" means the Chairman/Chairperson of the Central Board of Secondary Education. 1.3.8 "Secretary" means the Secretary of the Central Board of Secondary Education. 1.3.9 “Examination” means examinations conducted by the Board including the Board's annual examinations or any public examination. 1.3.10 “Affiliation Fee" means charges payable by the schools to the Board in ‘connection with Affiliation and/or under the provisions of these byelaws, 1.8.11 “School Fee" means the amount of money paid to the School by the students in connection with the conduct of studies. 1.3.12 “School Management Committee” means the committee managing the school 1.3.13 “Institution* means an educational institution affiliated to the Board. 1.3.14 ‘School’ means a school as defined in Section 2 of the Right to Education Act. 1.3.15 "Senior Secondary School" means school preparing students for both the Secondary (Class-x) and Senior School Certificate (Class-Xil) Examinations of the Board or for Senior School Certificate (Class-XIl) Examination only, 1.3.16 “Secondary Schoo!” means school preparing students for the Secondary ‘School (Class-X) Examination of the Board, ange Arwunsg Tripatty Ge) ANURAG TRIPATHI Contras DoE GRETARY Preet nee wdary Education | IRPS21Page 1.3.17 1.3.18 1.3.19 1.3.20 1.3.21 1.3.22 1.3.23 1.3.24 1.3.25 1.3.26 1.3.27 1.3.28 13.29 1.3.30 13.31 1.3.32 1.3.33 1.3.34 1.3.35 1.3.36 “Private School’ means a school run by a Society/Trust/Company registered (under section 8 of the Companies Act 2013) duly constituted and registered under the provisions of Central/State Acts. “Government Aided School” means school receiving grant-in-aid from the Union Government/Administration of Union Territory/State Government/Local Authority. “Grants-in-aid” means ald or grant in the form of maintenance from the Central Government or State Government or Administration of Union Territories or Local Authority, as the case may be. “Head of _ Institution” means the Headmaster/Principal of a Secondary/Senior Secondary School affiliated with the Board. “Teacher’ means a person in the employment of an institution affiliated with the Board for teaching purposes as per the qualification criteria Stipulated in Section 23 of RTE Act 2009 or as per Affiliation Bye-Laws of the Board, “Manager” means an office bearer of the management committee of the ‘School who acts as correspondent. “Right to Education Act’ means the Right of Children to Free and Compulsory Education Act 2009, “Recognition” means formal recognition of school in accordance with the provisions contained in the Right to Education Act and/or the Education Act of the concerned State/UT Government/Administration “No Objection Certificate" means a letter issued by the Education Department of the State/Union Territory in respect of a School situated in the State/Union Territory for Afflation of the school to the Central Board of Secondary Education (CBSE). “Parents-Teachers Association” or “PTA” means an association of the parents and teachers of a particular school. “Reserve Fund” means fund created by the school authority as per requirement of the Board, in a Post Office/Nationalized Bank, “Session” means the period of twelve months duration, when instruction is provided to the students, normally from April to March “Appropriate Government” means the same as defined in Section 2 of the Right to Education Act, “Capitation fee" means the same as defined in Section 2 of the Right to Education Act. “Child” means the same as defined in Section 2 of the Right to Education Act. “Child belonging to weaker ‘section" means the same as defined in Section 2 of the Right to Education Act. “Guardian” means the same as defined in Section 2 of the Right to Education Act, “Local authority” means the same as defined in Section 2 of the Right to Education Act. ‘Parent’ means the same as defined in Section 2 of the Right to Education Act. “Penalty” means a means a penalty imposed or purported to be imposed upon the school under the provisions contained in these byelaws, eee ANURAG TRIPATHI, ines a Preet Vihar, Dern ‘nesea]Page 1.3.37 1.3.38 1.3.39 1.3.40 “Notification” means notification in the official gazette or notification of any provision through suitable means by CBSE. “Foreign School’ means the schools situated in the territories out-side India, Words importing the singular number also include the plural number and vice-versa. Words importing the masculine gender also include the feminine gender Prieteensiniints Arnwsep Tite ED ANURAG TRIPATHI, inp: . Ss Central Boar of Seeondey Eaveaton Preet Viner, Delhi 2"24 22 4|Page NORMS FOR AFFILIATION CATEGORIES OF SCHOOLS: The Board may affiliate following categories of schools all over India and abroad: 244 242 24.3 214 215 2.4.9 2.4.10 Government Schools run by the Education Departments of States/UTs; Government Aided Schools; Schools run by Autonomous Organizations under the Government created for running the schools like Kendriya Vidyalaya Sangathan (KVS), Navodaya Vidyalaya Samiti (NVS), Central Tibetan Schools Organisation (CTSO), Sainik Schools Society, etc; Schools run directly by other Government Ministries/Departments like Defense, Railways, etc, and Local Bodies; Schools managed directly by (Central or State) Public Sector Undertakings, Statutory Bodies and Autonomous Bodies etc.; Schools managed by Societies formed by (Central or State) Public Sector Undertakings, Statutory Bodies, Autonomous Bodies and Government Departments etc.; Schools managed by Societies for (Central or State) Public Sector Undertakings, Statutory Bodies Autonomous Bodies and Government Departments etc. under the financial control of such Public Sector Undertakings, Statutory Bodies Autonomous Bodies and Government Departments et Private schools established by (@) Societies registered under the Societies Registration Act 1860 of the Government of India or under Acts of the State Governments as educational, charitable or religious societies having non-proprietary character or (b) by Registered Trusts or (€) Companies registered under section 8 of the Companies Act-2013, having education as one of its objects. Schools located in foreign countries. Any other category as specified by the Board from time to time. CATEGORIES OF AFFILIATION. Applications for Affiliation may be considered under the following categories of Affiliat 223 Approval for Middle Class Syllabus General Affiliation of a Secondary School or Senior Secondary ‘School. This category will include all the schools affiliated provisionally on the date of notification of these bye laws. Upgradation of a school approved for Middle Class Syllabus up to ‘Secondary or Senior Secondary Level. ti c ANURAG TRIPATH' a9 Secrerany (PS Central Board of Secondary Educati Prost Viner, Dain 0"23. S| Page 224 2.25 226 Upgradation of an affiliated Secondary School up to Senior Secondary Lev Switch over of Schools up to Secondary and Senior Secondary Level Schools already affiliated with other Boards of School/Secondary education to the Central Board of Secondary Education are granted affiliation under this category. Regular Affiliation of schools ‘One time regular Afiliation will be granted to the categories of schools under clauses 2.1.1, 2.1.2, 2.1.3 and 2.1.4. ESSENTIAL CONDITIONS FOR AFFILIATION OF SCHOOLS: Any educational institution in India or abroad which fulfils the following essential conditions may apply to the Board for Affiliation: 234 232 233 23.4 23.5 ESTABLISHMENT OF SCHOOL The school should have been established by any one of the following entities: (a) Government Ministry/Department (b) Statutory Body (©) Autonomous Body (@) Public Sector Undertaking (e) Local Body ( Any other Government Body (g) Registered Society (h) Registered Trust () Company Registered under Section-6 of the Companies Act~ REGISTRATION UNDER LAW In case of schools mentioned in clauses 2.1 6, 2.1.7 and 2.1.8, there should be a properly constituted Registered Society/Registered TrustRegistered Company under section 8 of the Companies Act — 2013 (Hereinafter referred to as Society/TrustiCompany) having non- proprietary character not vesting control in a single individual or members of a family, conforming to the extant laws and rules. SCHOOL MANAGEMENT COMMITTEE Subject to relevant provision in the Education ActRules of the appropriate government, every school should have a scheme of management: It should also have a School Management Committee as stipulated under RTE Act 2009 and as per provisions contained in these Byelaws, RECOGNITION FROM THE RESPECTIVE STATE GOVERNMENT The Schools seeking affiliation with the Board shall submit formal prior Recognition Certificate from concerned State Education Department as per extant rules and provisions contained in RTE Act-2009. NO OBJECTION FROM THE RESPECTIVE STATE GOVERNMENT The Schools mentioned under clauses 2.1.5, 2.1.6, 2.1.7 and 218 seeking affliation with the Board shall submit formal prior "No Objection Certificate” to the effect that State Government has no objection to the affiliation of the School with CBSE. No objection Certificate once issued to any school will be considered at par even if it prescribes a specific period and / or level unless itis withdrawn.23.6 2.3.7 238 23.9 2.3.10 Land Requirement as per provisions contained in Chapter 3. Physical Infrastructure as per provisions contained in Chapter 4. WEBSITE The school seeking affiliation shall develop and maintain its website Providing all vital information regarding the school on the website. DOCUMENTS PRESCRIBED At the time of application, schools will be required to submit information in online application portal, and two documents as prescribed: one from the District Education administration as per Appendix-ll or iil as applicable and a self-affidavit as per Appendix -IV. LETTER OF INTENT After satisfactory report of Inspection and fulfilment of all essential conditions, the Board will issue a Letter of Intent for affiliating the applicant school, 24 REQUIREMENTS: POST AFFILIATION Any school on affiliation with the board is required to fulfil the following requirements before starting classes on CBSE pattern as per the conditions laid down in the affiliation grant letter and the session mentioned therein: 2441 242 243 244 245 24.6 6lPage Staff and Service Conditions as per provisions contained in Chapter 5. Financial Resources as per provisions contained in Chapter 6. Fees as per provisions contained in Chapter 7. ELECTRONIC CLEARING SERVICE Salary should be paid to the staff through Electronic Clearing Service (ECS) only. ADMISSION OF STUDENTS (@) Admission in the school affiliated to the CBSE shall be made without any distinction of gender, lity, religion, race, caste, creed and place of birth etc. Reservation, if any, shall be governed by the applicable Education Act/Rules of the appropriate Government. (>) For the purpose of admission and extent of schools’ responsibilty for Free and Compulsory Education the school shall be governed by the provisions of the Right to Children to Free and Compulsory Education Act, 2009 and the rules framed there under. (©) The school shall not take any direct admission in the classes X and Xil without following the procedure prescribed by the Board in this regard, CURRICULUM AND SYLLABUS: (@) The school will follow the curriculum and the syllabus prescribed by CBSE/NCERT. (b) The Schoo! will follow the scheme of study for different classes as Prescribed in the Examination Byelaws of the Board. SECRETARY Central Board of Secondary Education Preet Vihar, Delhi247 248 249 24.10 24.11 24.12 7IPage BOOKS (@) The School may prescribe NCERT text books in the classes and subjects in which these have been published by the NCERT Extreme care should be taken in the selection of books of Private Publishers so that there is no objectionable content that hurts the feeling of any class, community, gender or any religious group in society. (b) The School shall put a list of prescribed books on its website with the written declaration duly signed by the Manager and the Principal to the effect that they have gone through the contents of the books prescribed by the school and own the responsibility. If a school is found prescribing a book having any objectionable content, the responsibility for such content shail lie with the school and action will be initiated against the Schoo! by the Board. QUALITY OF EDUCATION The school must be quality driven and must strive for excellence in all aspect of its activities. It must follow the directions issued by the Board from time to time regarding introduction of innovative practices in areas of curriculum, pedagogy and evaluation. WEBSITE Every affilated school will develop their own website containing comprehensive information such as Afiliation status, details of infrastructure, details of teachers including qualifications, number of students, address-postal and e-mail, telephone nos., copies of transfer certificates issued, etc. as may be directed by the Board from time to time. The website so created should also have information with regard to fees charged PHYSICAL EDUCATION TEACHER Every ‘school should appoint Physical Education Teacher in the prescribed grade with PET to pupil ratio of 1:500 at each stage i.e. Primary Level/Secondary Level and Sr. Secondary level and they should be designated as PRT (Physical Education), TGT (Physical Education) and PGT (Physical Education). SPECIAL EDUCATOR Every Secondary and Senior Secondary school should appoint a person on full time basis for performing the duties of Special Educator. The appointment and qualifications of Special Educator shall be in accordance with guidelines laid down by the Board and the minimum requirements laid down by Rehabilitation Council of india in this regard COUNSELOR & WELLNESS TEACHER Every Secondary and Senior Secondary school shall appoint a person ‘on full time basis for performing the duties of Counselor & Wellness Teacher. ‘The person appointed as Counselor and wellness teacher shall be either a Graduate/Post Graduate in psychology or Post Graduate in Child Development or Graduate/Post Graduate with Diploma in Career Guidance and Counseling. Schools having enrolment of less than 300 students in classes from IX to Xilcan appoint a Counselor & Wellness Teacher on part-time basis Content 8 SECRETARY ral Board of Secondary Educa rool Vinat, bein) tt"25 BiPage 2.4.13 24.14 DUAL AFFILIATION A school affiliated with the Board is not allowed to have dual affiliation simultaneous affiliation with two boards with the same set of infrastructure and land. In case the affiliation has been granted under switch over category, the School is required to withdraw its students from the classes of the board. to which it was earlier affiliated, in a phased manner. COMMENCEMENT CERTIFICATE The Board shall require the school to submit commencement certificate in the prescribed manner and format to the effect that the school has complied with all the conditions imposed in the grant letter and the Provisions contained in clause 2.4 and sub-clause thereto and shall start class VI or IX or XI on confirmation of affiliation. The format of ‘commencement certificate is given at Appendix-VIll SPECIAL PROVISIONS FOR FOREIGN SCHOOLS The following special provisions have been made in respect of the schools situated in foreign countries seeking affiliation with the Board. The special provisions are to be read in reference to the existing pro\ ions applicable to the schools in India The other provisions will be applicable to the foreign schools to the extent possible if not otherwise provided for. 25.1 252 253 254 255 25.6 No Objection Certificate (NOC) The schools will submit No Objection Certificate (NOC) issued after due diligence by High Commission/Consulate/Embassy of India in the concemed country clearly stating that the school has been established within the legal and administrative framework of the respective country by an entity permitted to establish and run school in that country. The NOC shall clearly mention that the school fulfils all the conditions required for establishing and opening a school including land requirements in the respective country. TEACHERS The school situated in foreign country shall have qualified teachers as Per the qualifications presoribed in the respective country for teachers at various levels. SALARY OF TEACHERS AND STAFF ‘The schoo! situated in foreign country shall pay salary and allowances to teachers and staff as per the prescribed norms of the respective country. SCHOOL MANAGEMENT COMMITTEE (SMC) The school situated in foreign country shall constitute a School Management Committee (SMC) if the local laws of the respective country provides/mandates for the same. In case, the local laws does not provides/mandates for constitution of School Management Committee (SMC), the school shall submit a declaration/affidavit stating the same. BUILDING, FIRE, WATER AND HYGIENE CERTIFICATES The school situated in foreign country shall procure and submit the Building, Fire, Water and Hygiene Safety Certificates if issued by concemed departments in the respective country. In case, these certificates are not being issued in the fespective country, the school shall submit a declaration/affidavit stating the same. FINANCES AND ACCOUNTS The school situated in foreign country shall maintain its accounts in accordance with applicable laws in the respective country. ANURAG TRIPATHI, ines Giga SECRETARY Central Board of Secondary Education Preet Vihar, Deini26 27 28 29 a1Page SPECIAL PROVISIONS FOR INNOVATIVE SCHOOLS. Special category of innovative schools may also be considered for grant of affiliation by the Board. All the provisions of affiliation byelaws will be applicable to these schools unless otherwise provided for in these byelaws. The affiliation to the innovative schools is subject to the following conditions 2.6.1 The special category of innovative schools will cover specialized schools, not covered elsewhere in these byelaws, implementing innovative ideas in the fields of skill development, sports. arts, sciences, ete. 2.6.2 The schools will be granted affiliation as per functional requirements of the schools. 26.3 The Schools will be covered under the respective category of affiliation applicable to the school as given in clause 2.2 and sub-clauses there to 2.64 The schools shall produce recognition certificate in respect of all classes that are proposed to be opened in the school as per the requirements of RTE Act-2009. In respect of students/classes not covered under RTE Act-2009, the school shall compulsorily produce permission from the state government to open/start all classes which are proposed to be started in the school. 2.6.5 The. admission of students in schools shall be governed by the conditions mentioned in NOC and Permission issued by the State/UT Government. 2.6.6 The decision of the Board for considering any school under this category shall be final. PERIOD OF AFFILIATION Schools which fulfill all the requirements of the Affllation Bye-Laws shall be granted affiliation for an initial period of Three Years even if not expressly mentioned in the grant letter. For administrative convenience and for the purpose of classification of schools the Board may bunch together two or more categories of schools mentioned in clause 2.1. This classification will not endow any additional privileges to the schoo! COMPOSITE AFFILIATION Affiliation in respect of all categories of schools will be composite affiliation only. It will be mandatory for the schoo! to run all classes starting from the class and up to the level for which affiliation has been granted, ‘The Schools may be granted composite affiliation for the following classes: 2.9.1 Class-1*' to Class-8" (All schools) 2.9.2 Class-1*' to Class-10" (All schools) 2.9.3 Class-1*' fo Class-12" (All schools) 29.4 — Class-6 to Class-8" (All schools) 29.5 Class-6" to Class-10" (All schools) 2.9.6 Class-6"" to Class-12" (All schools) 2.9.7 Class-9" to Class-10" (Innovative Schools only) 2.98 Class-9" to Class-12" (Innovative Schools only) PoP Arnunse ribet. GTeD ANURAG TRIPATHI, IRPS SECRETARY Central Board of Secondary Education Preet Vihar, DelhiLAND REQUIREMENT The School or Society/TrusCompany managing the school must have land as per the following norms: 3.1 REQUIREMENTS WITH RESPECT TO LAND The following conditions should be satisfied in respect of the land: 3.4.41 The land on which the school is located should necessarily be a Contiguous single plot of land. if there are more than two survey numbers etc. all the survey numbers/plots should be adjacent/touching each other and shall make a single plot of land on the whole 34.2 A suitable building should be constructed on a part of the land mentioned in 3.1.1 above. 3.1.3 A proper playground should exist on the remaining part of the land mentioned in 3.1.1 above. 3.14 Other facilities as prescribed by the Board from time to time should exist on a part of the land mentioned in 3.1.1 above. 3.1.5 The land mentioned in 3.1.1 above should be surrounded on alll sides by ‘a pucca boundary wall of sufficient and adequate height 3.2 The school affiliated or seeking affiliation with the Board shall have a minimum of 8000 square meters of land in general subject to the restriction of optimum enrolment and number of sections given in Appendix-V. 3.3 The school not fulfilling the minimum fequirement of 8000 square meters but having land not less than 6000 square meters may be granted affiliation, subject to the restriction of optimum enrolment and number of sections given in Appendix. v. 3.4 The land requirement will be of minimum 4000 square meters in case of the following, subject to the restriction of optimum enrolment and number of sections given in Appendix-V: 3.44 School located in limits of Municipal Authorities of cities with a Population exceeding 15 Lakhs. 34.2 School located in hilly areas. The norms as prescribed by the Planning Commission (NIT! Aayog) shall be applicable for determining the hilly areas. 34.3 Schools located within the limits of Municipal Authorities of the State Capital Cities. 344 ‘Schools located in the North Eastern States. 3.45 ‘Schools located in the state of Jammu and Kashmir. 3.46 ‘Schools located within the limits of Municipal Authorities of Ghaziabad, NOIDA, Faridabad and Gurugram cities only of National Capital Region. 3.4.7 Schools located within the limits of Municipal Authorities of Panchkula (Haryana) and Mohali/SAS. Nagar (Punjab), the satellite cities of Chandigarh. Gi oe antes ANURAG TRIPATHI, inG&o/SS SECRETARY Conttal Board of Secondary Education Prest Vihar, Delhi35 36 ag. 38 For the schools located within the limits of Municipal Authority of the cities classified as Class-X (At present Ahmedabad, Bengaluru, Hyderabad and Pune) by the Government of India the minimum land requirement wil be 2000 square meters for a Secondary School and 3000 (or 4000) square meters for a Senior Secondary School subject to the restriction of optimum enrolment and number of sections given in Appendix-V, For the schools mentioned in sub-clauses to this clause, the minimum land fequirement will be 1600 square meters for a Secondary School and 2400 (or 3200) square meters for a Senior Secondary School subject to the restriction of optimum enroiment and number of sections given in Appendix-V. 3.6.1 For the schoo! located in the limits of Municipal Authorities of 4 ‘metropolitan cities of Chennai, Delhi, Kolkata and Mumbai. 3.6.2 For the schools located in the state of Arunachal Pradesh. 3.6.3 For the schools located in the state of Sikkim. 3.6.4 For the schools located on the Islands. For the schools situated on the Hill Stations, the minimum land requirement will be 2000 square meters for a Secondary School and 3000 (or 4000) square meters for a Senior Secondary School subject to the restriction of optimum enrolment and number of sections given in Appendix-V: 3.7.1 The institution “should have an arrangement for sports and extracurricular activities with the nearby schools/colleges or any other institution for a minimum period of 15 years. 3.7.2 Incase the arrangement in respect of 3.7.1 is with a private institution, a Copy of the resolution passed by the management of the institution at its managing committee meeting may also be submitted to the Board 3.7.3 In case the arrangement in respect of 3.7.1 is with a government institution, a copy of the letter issued by the head of such institution may also be submitted to the Board, 3.7.4 The number of students should be restricted in such institutions on the basis of constructed covered area of school building by following the norms of 1 sq.mtr. floor area per child. LAND OWNERSHIP All the land title documents should be in the name of the School or Society/T rusCompany which has established the school 3.8.1 In case of ownership, the land title documents should be a Sale Deed/Conveyance DeediGift Deed/Lease Deed/Allotment Letter etc duly registered before the Registration Authority concemed of the State as per rules. 3.8.2 In case of lease, the Lease Deed of the land/building should be duly registered before the concerned Registration Authority of the State and ‘should be for a minimum effective term of 15 years, 3.8.3 Alease executed by a government or any agency of government may be accepted even if it is for a term of less than 15 years but the lease should specifically be for running a school. 3.8.4 The lease deed shall be operational at the time of application for affilation/upgradation/extension SECRETARY Central Board of Secondary Education Preet Vihar, Delhi