Record of Overtime
Personal Information
Index No.: 681861 First Name: Division/Section: Operation
Middle Name: Duty Station: Aleppo
Last Name: Grade/Step: Gs2
Request for Overtime
Request for Overtime at least 24 hours in advance
Reason for Overtime:
Hama. Nourhan - Homs .Sid Ahmad - Beirut .Enas - TO Aleppo .Enas - Aziziyeh .Enas - Aziziyeh .Rep - Homs .Rep
Total Estimated Hours:
Budget Code Signature of Head of Section/Unit Date (dd.mm.yyyy)
Signature of Budget Focal Point Date (dd.mm.yyyy)
Signature of Certifying Officer Date (dd.mm.yyyy)
Record of Overtime Worked
All overtime must be recorded in units of hours and half hour only.
Time Time Total Grs. Less: Time
Day of Date Total Net
Started Finished Hrs. Taken for Comp Hrs. Paid Hrs.
Week (dd.mm.yyyy) Hrs. Worked
(HH.MM) (HH.MM) Worked Meals/Rest
Wednesday 04.08.2021 07:00 08:00 1.0 1.0
Thursday 12.08.2021 06:30 08:00 1.5 1.5
Friday 20.08.2021 07:00 16:00 9.0 9.0
Saturday 21.08.2021 08:30 17:30 9.0 9.0
Sunday 22.08.2021 17:00 22:00 5.0 5.0
Monday 23.08.2021 19:00 23:00 4.0 4.0
Tuesday 24.08.2021 06:30 08:00 1.5 1.5
Select One 0.0
Totals 31.0 0.0 31.0 0.0 0.0
Approval
Signature of Approving Officer Date (dd.mm.yyyy)
Signature of Budget Focal Point Date (dd.mm.yyyy)
06.09.2021
Signature of Staff Member Date (dd.mm.yyyy)
Record of Overtime Form
UNICEF DHR (09/09)
General Instructions: Use of Overtime/Compensatory Time-Off Form
(A) Process
1. The form is to be used to record overtime/compensatory time-off (CTO).
2. Requests for overtime should be requested and authorized (by designated staff members shown under
Request for Overtime at least 24 hours in advance.
3. Only those staff members who have been designated by their Head of Office as Certifying Officers and
Budget Focal Points are allowed to append their signatures under Request for Overtime.
4. Only those staff members who have been designated by their Head of Office as Approving Officers and
Budget Focal Points are allowed to append their signatures under Approval.
5. The form should be submitted to the Budget/Attendance Focal Point by the 1st of each month in order to
receive payment by the end of the said month.
6. Copies of all overtime claim forms, for overtime worked in divisions/sections/units other than the staff
member’s division/section/unit must be sent to the Budget Focal Point of that division/section/unit for
budgetary control purposes.
(B) Policy: Staff members and managers must adhere to the provisions of the instruction on
overtime compensation (CF/AI/2008-008), including the following provisions:
1. Supervisors must ensure that staff members do not accumulate more than 40 hours in any given time.
Monitoring of CTO should be done every four months (three times a year).
2. Staff members should utilize compensatory time within four months of accrual.
3. Staff member must exercise CTO before utilizing annual leave.
4. If staff members accumulate more than 40 hours within four months, they should be paid any excess of
40 hours. Request to process payment of CTO in excess of 40 hours should be submitted to the Human
Resources Office.
5. If a staff member leaves his or her Division/Section/Unit, the releasing Office, where the OT/CTO was
performed, must settle the balance of OT/CTO prior to the staff member’s leaving date, up to the
maximum amount stipulated in paragraph 6.4 of the administrative instruction payment.
Record of Overtime Form
UNICEF DHR (09/09)
