Republic of the Philippines

City of Taguig
Taguig City University
Gen. Santos Avenue, Central Bicutan, Taguig City
COLLEGE OF HOSPITALITY AND TOURISM MANAGEMENT

INTRODUCTION TO M.I.C.E.
WITH NCIII

MODULE 2: FINALS

LESSON 9
Program, Production and Staging

1.LESSON 9: Program, Production and Staging___________________

II. INRODUCTIONS
A program documents the activities planned for a specific event. It details the
number of minutes (or hours) you are allocating for each activity as well as the
person responsible for it. The content, style and pacing of the program should match
your event concept, theme and objectives.
The Encyclopedia Britannica defines logistics as the organized movement of
materials and people. The term was first associated with the military but gradually
spread to cover business activities
Different committees has its specific vital role for the success of every event.
The Program and the Documentation Committees are tasked with preparing the
program and assisting delegates and guests. The Product, Décor and Entertainment
Committees are primarily responsible for the staging and production tasks. They
work alongside other teams and report directly to the Secretariat. The Banquet
Committee determines all food and beverage needs, works with the caterer and
handles all table seating and service requirements for the event.

III. LEARNING OBJECTIVES::

After studying this lessons, you will be able to;

1. Design an event program
2. Identify the logistics needed
3. Handle guest arrangements
4. Discuss the important elements of an effective floor plan
5. Recommend seating arrangements for specific purposes
6. Identify technical requirements for your event

Program

Program Activities
 A Program follow a chronological sequence of activities. These can include,
but is not limited to the processional, presentation of colors to the plenary
sessions, intermission, to the closing ceremony, recessional and the
cocktails.
 It can become more challenging when activities are simultaneous and are
taking place in separate locations. These happens when delegates attend
smaller groups referred to as break-out sessions. Another scenario would
be when guests can choose from several recreational options such as
shopping, networking with colleagues, or playing golf.

Here are the tasks you need to accomplish to prepare your program:

 Agenda  Special Guests, Resource

 Objectives Speakers and VIPs
 Activities  Audience
 Venue  Invites
 Theme and Motif  Publicity and Promotions
 Set-Up
 Program flow
 Script
 Rehearsals
 Timekeeper
 Documentation
 Contingency Plans “latecomers”
and “no-shows
Guests Arrangements

 The selection of a speaker can make or break your event. A resource person
can be a multi-awarded, doctorate degree holder but he may be a boring
speaker. It is best to closely match the speaker’s credentials with his assigned
topic and the expected audience.

Table 9.1 Checklist for Guest Arrangements

TASKS DEADLINE NOTES
Recommend of speakers and VIPs
Send invite contract to speaker
Receive copy of signed contract
Request for biography, curriculum vitae,
photo and audio-visual requirements
Advance percentage of speaker’s fee, if
required
Book audio-visual equipment
Book flight and hotel accommodation
Send itinerary and information
regarding flight details, airport transfers,
hotel accommodation reservations and
agenda
Travel and event information sent
Follow-up copies of handouts for
distribution
Discuss and negotiate selling products
at the event
Is the evaluation form complete?

Meeting and Conferences

There are types of activities designed for conferences and meetings. Some of
these are keynote speech; the plenary session; general session; break-out sessions
and the panel discussion.

KEYNOTE SPEECH
This refers to the principal underlying theme of a large idea hence the topic of
that a keynote speaker addresses usually relates to the reason or purpose behind a
meeting.
A Keynote Speech opens and/or close a conference. An opening keynote speech
sets the tone, theme and message of the event. While a closing keynote speech is used
to end a conference on a high note. Given by a featured speaker, the speech is usually
attended by all conference delegates.

PLENARY SESSIONS
These are often concurrent sessions that focus on issues important to an industry
sector or a particular aspect of a practice applicable to all industries. Mini-plenary
sessions are usually open to all registrants.
A Plenary Speaker is usually an industry practitioner or someone who belongs to
the host organization or industry. In contrast a professional speaker or expert outside of
the host organization or the industry is called a Marquee Speaker.

GENERAL SESSION
It is a meeting hosted in conjunction with a convention or conference that is open
to all conference attendees.

BREAKOUT SESSION
This is a meeting focused on a specific topic. Often breakout sessions are offered
simultaneously in different meeting rooms and delegates which sessions that wish to
attend.

PANEL DISCUSSION
A panel discussion is managed by a moderator who facilitate discussion with
industry experts, guest speakers and reactors.

BREAKS
Coffee breaks allow your delegates to network with their colleagues. You can
have “flowing coffee” available throughout conference or serve snacks during the
session. Rest room breaks are also appreciated by the audience.

SOCIALS
Gala dinners, cocktails, and fellowship activities usually deign or end an event.
These are more opportunities for delegates to talk business.

GUIDED TOURS AND OTHER SPECIAL EVENTS

 A special event, as differentiated from the main activity, is something that adds
and color and excitement to the main event. Special events include
entertainment numbers, fireworks display, arts and crafts displays, fashion
shows, museum tours, team-building activities, and parades.
 Guided tour are design to fit the theme, agenda and requests of the delegates.
These can include factory visits, networking opportunities, and tours to
attractions.

Trade Shows
 Trade shows highlight product and services, thus, the focus is to showcase
these to the intended audiences. Ribbon-cutting ceremonies are usually brief,
but creative, to allow more time to delegates to view the exhibit. Exhibit Set-Up
will be discussed in chart 15.
  Trade shows showcase products based on specific criteria to avoid clutter.
Pavilions are common for high-end trade show aimed at volume and trade
buyers only.

For example, for a jewelry trade show, you can plot exhibitors based on the
following:
 Country of origin
 Gems
 Luxury
 Designer
 Heirlooms

Program Flow
You must estimate the time that each activity will take, including the time
intervals. These will take into consideration the logics of introductions, entrance of the
guest speakers, change in audio-visual equipment and stage set-up. All these must be
incorporated into your final program.

The program flow dictates the chronological order of activities. Here are several
examples detailing the usual sequence followed for each:
1. Parade of Prayer
2. Invocation
3. Philippine National Anthem
4. Welcome Message
5. Oath of Sportsmanship
6. Lighting of the Torch
7. Declaration of Official Opening of the Game
8. Ceremonial Toss
9. Game Proper
10. Elimination Rounds
11. Semi-Final Rounds
12. Finals
13. Awarding Ceremonies
14. School Hymn

FOR RIBBON-CUTTING CEREMONIES

1. Opening Ceremonies
2. Invocation
3. National Anthem
4. Welcome Remarks
5. Introduction of Guest Speaker
6. Keynote Speech
7. Ribbon-Cutting
8. Tour of the Exhibits
9. Dinner/Cocktails
10. Closing Ceremonies
FOR GRADUATION CEREMONIES
1. Processional
2. The National Anthem and Alma Mater
3. Greetings from the Board of Trustees
4. Introduction of Graduating Class Representative
5. Student Speaker
6. The Commencement Address
7. Presentation of Candidate for the Honorary Degree
8. Conferring of the Honorary Degree
9. Presentation of Candidates for the Undergraduate degrees
10. Presentation of Graduates for the Graduate Degrees
11. Conferring of Degrees
12. Welcome to the Alumni
13. Recessional

Trends

FUNCTIONAL GIFTS
Gone are the days when a printed glossy brochure was enough. Today,
“technology-related, usable ecologically-friendly and reusable gifts” are most
appreciated.

Recent studies reveal that the most sought after gifts are power banks; USB
chargers; rechargeable lights and torches; recycle paper notebooks; bamboo; seed or
plants; and reusable water bottles.

BRIEF AND ENTERTAINING

The move towards the “short but meaningful” program is getting more interest. Its
appeal lies in content-driven activities that do not waste so much time.

PAPERLESS
Smartphone apps and downloadable invites, programs and digital certificates are
becoming more popular.

DIGITAL ACCESS TO THE EVENT

You must look into the possibility of live streaming your event for people who
cannot be physically present. This can be used for resource speakers who are located
in another region of the world who cannot be at your event but would be interested to be
part of it.

COMMITTEES
The Program and the Documentation Committees are tasked with preparing the
program and assisting delegates and guests. They report directly to the Secretariat and
work alongside other teams.
PROGRAM COMMITTEE
The Program Committee is tasked with these responsibilities:
 Decides on the content, style and pace of the program
 Selects, invites, and coordinates resource speakers and moderators
 Sources out speaker requirements
 Oversees speaker presentations onsite

DOCUMENTATION COMMITTEE
The Documentation Committee is tasked with these responsibilities:
 Takes videos and photos of the event from the beginning to end
 Readies images to be uploaded to social networking and social media sites
 Assists the publicity committee in identifying personalities in the photos and
videos
 Archives all images and videos
 Venue for each
 Committee/s and persons responsible
 Resources needed
 Other details

Production and Staging

Logistics
 Logistics refers to the movement of people, machine, equipment, money and
other resources to ensure the success of an event.

 Logistics brings together what is needed from the planning to the post-event
stage. Details are important when planning for your logistical needs. An item
such as ballpoint pen may seem insignificant, but these are critical importance
when your event requires contract signing. A pair of scissors may be overlooked
in a long list of requirements, but it get top priority when you have ribbon-cutting
ceremonies.

Physical Arrangements
Physical arrangement refer how the furniture and fixtures, audio-visual systems,
special effects, stage, seats and other equipment and suppliers are put together to
maximize use of space in the appropriate setting for an event to achieve event
objectives.

TOP 10 FACTORS AFFECTING EVENT SET-UP

These are the major factors you have to consider when finalizing the physical
arrangements:

1. Expected Number of People

Make the best estimate based on experience or similar events. You may add ten
percent (10%) to the total number of guests to allow for unexpected arrivals.
2. Purpose of the Event
Conference attendees need a square or rectangular writing surface. But round
tables result in a more elegant place setting arrangement.
Some concert producers, especially for rock and pop shows, usually reserve seats
for patrons; while general admission audiences have no seats and expect to Tenors
(Luciano Pavarotti, Placido Domingo and Jose Carreras) held near the Eiffel Tower
provided seats to match the more formal ambiance.

3. Theme and Motif

The theme is the main idea that ties all the event details. Motif refers to the
execution of the idea. An event theme can focus on an era such as 50s, medieval to
futuristic. It can also be based on a character, a movie or a book such as event based on
Disney or Marvel heroes, Harry Potter or Twilight.
For example, the theme for a Christmas party is retro. Attire would be brightly
colored long-sleeves and bell-bottom jeans. Music selection should include songs by
Fleetwood Mac; Eagles; Bee Gees; and Barry Manilow. A disco ball is a must.

4. Program Activities
Dinner with dancing will require a dance floor. Awarding ceremonies with song and
dance numbers will need a bigger stage. Product launches have large screens for
presentations. Bingo games need rectangular tables and a board flashing the number-letter
combinations. Concerts require rigging for lights, camera and sound equipment as well as
creative stage set-ups.
Entertainment, parades, contests, fireworks display and award ceremonies are
special events that add glitter, glamour and fun to your event. However, these require
additional space that can either be in the same venue or in another location.
A 60-piece symphony orchestra performing light classics, jazz and modern music
will more than double your space requirement. Moreover, orchestras have specific seating
arrangements, detailed sound and lighting equipment, music stands and storage space.
Pyrotechnics need an area away from the audience for safety and security reasons.
Chocolate sculpture and fruit and vegetable carving competitions are provides with areas
for preparation and display. Judge preview and record their scores before the audience is
allowed to entry.

5. Technical Equipment
Laptops, wide screens, lights and sound systems, need space. The capacities of a
function room are measured based on the maximum numbers of seats so be sure to factor
in measurements for audio-visual equipment, food stations and the stage. Discuss the
specifications of your audio-visual (A/V) requirements with your suppliers to ensure that
you have the exact equipment on hand.

Here are some of the most common A/V equipment for M.I.C.E.
 An EASEL, is a tripod stand used for holding signs, displays; while a FLIPCHART is
a tripod stand with a pad paper. A WHITEBOARD in white, smooth surface for writing.

The HEADPHONE is a device consisting of one or two electro-acoustic receivers

attached to a headband for private listening to audio sources, sometimes called an
earphone.

A HEADSET is a headphone with a built in microphone on an adjustable boom.

LIQUID CRYSTAL DISPLAY (LCD) PROJECTOR is hooked up to a computer,

laptop or netbook using a cable. It is ideal for presentations to a larger group of people.

An OVERHEAD PROJECTOR which uses light and transparencies to project

images or writing onto a screen.
A TABLE TOP PODIUM is a lectern that sit on top of a table. You can attach a
microphone to the podium.

A MICROPHONE is a device that coverts sound into electrical signals usable by

other pieces of audio equipment.
Musical performances have a specific technical requirements. These can include
instruments; mixers; sound monitors; speaker; and musical stands.

6. Catering
The choice of meal service will also affect your floor plan. A full discussion on food
service, menu planning, banquet service.

Menu Planning
Event organizer must much the food and beverage with the event theme,
ambiance and the guests. Caterers should understand the specific requirements for
each event as well. Further, it is very important that we respect the meal preferences of
clients and guests.

The must be able to take a meeting planner’s vision of the function (needs,
wishes, purpose of the function, and budget) and develop an event that can be
delivered effectively and efficiently (Shock and Stefanelli, (2009).

Types of Food Service

 Your choice of meal service will speed up or slow down the time for meals. Buffet
needs food stations strategically located around the room; while sit-down meals require
more waiters.

 PLATED SERVICE means that guest will be seated and their meals will be
served.
 BUFFET requires the guests to choose meals from tables. Waiters usually assist
guests by serving food portions and drinks. Managed buffet means that waiters
will serve portions of each dish of each guest.
 A la CARTE allows guests to choose their own dish from a menu.
 LIMITED á la CARTE offers guests fewer choices. However, they have the
option of requesting from a method of cooking a specific dish.
 FRENCH SERVICE is a formal type of meal service. Food is brought from the
kitchen to the table.
 AMERICAN SERVICE is a pre-plated service where the food is placed on the
guest’s plate in the kitchen and it is brought to the table.
 RUSSIAN SERVICE focuses on display and presentation. Food is portioned and
carved by the waiters in full view of the guests.

CATERING COMMITTEE
The Banquet Committee determines all food and beverage needs, works with the
caterer and handles all table seating and service requirements for the event. It is tasked
with these responsibilities:

 Develop menu and beverage needs

 Works with caterer in developing menu and service needs
 Negotiates catering fees and service
 Plans food and beverage service areas and needs
 Ensures alcohol policies and regulations are followed, permits obtained, etc.
 Plans bar service if necessary
 Develops table seating plan and table decoration needs. Coordinates with the
production and/or decor committee.
 Determines food service and table seating requirements
 Develops place setting chart and name plates, if appropriate
 Determines timing of food and beverage service
 Arranges for table bussing and table/kitchen clean-up

7. Stage
Event STAGE set-ups may be simple or elaborate. Conferences normally have a
podium onstage with the Philippine flag, the flag of your client (if they do have one), a
backdrop and floral arrangements.

The ORCHESTRA PIT is the lowered area in front of a stage where an orchestra
accompanies the performers onstage.
 In ballet performances and live musicales, the musicians and the conductor usually
perform at the orchestra pit. However, the conductor faces the stage to ensure that the
music and he performers are on sync. The musicians on the other hand, face the
conductor and have their backs to the onstage performance.

Depending on the event concept, you may choose the traditional setting or opt for a
fresh approach. For example, for the Philharmonic in Jeans Concert Series, the main
performers for the event.

The BACKSTAGE AREA is for the performers and event staff. This is a lounge
where they can relax, have meals and dress up. This can also serve as the storage for
clothes and some equipment. Allot enough space to fit in your requirements.

8. Registration
Visitor registration may be offsite and/or onsite.

OFFSITE means registration online or in any mode not located on the venue. If you
wants to offer pre-registration online, you will need to incorporate these into your website.

Would you also include payments made over the internet? Are your form easy to fill
up? Do you have team who can troubleshoot any possible problems?

ONSITE refers to registration at the actual venue. To avoid crowding and

inefficiencies, choose a registration set-up that falls within your budgets that still fulfills your
objectives.

Could you afford self-service online counters?

Do prefer volunteers and staff to man the registration booths?
How many counters do you need?
Do your forms have enough space for visitors to fill in their answers?
How do you reduce queuing during peak hours?

Aside from handling the entry of delegates, decide if your registration will double as
the customer service counter. The registration counter is where most people ask for
directions and additional event information. Visitors also tend to look for their colleagues,
ask for public address system (paging) and leave documents at this area.

Make sure you train your staff to politely respond to inquiries from visitors,
delegates, exhibitors, the media and the general public. Have clear policies but empower
your staff so that visitors get immediate answers to their queries. If you expect hundreds of
visitors and expect payment to be made on the days of the event, you will have to prepare
for the influx. You can have separate counters for pre-registered delegates, exhibitors,
media and the general public.

9. Choice of Venue and Signages

Form follows function. Function follows form. For unusual venues such as a cruise
ship, you will have to configure your floor plan based on the space.
 Filipinos call it the comfort room; while Americans prefer the rest room. The names
we use may be different, but our need to quickly find what are we looking for is consistent
across cultures.
Signages can help us find our way. They can be posted on the walls, hanging from
the ceiling or rigged to a beam. The placement of signages will depend upon the venue,
facilities, as well as the information that need to be available.

10. Seat Plan

Do you know that round tables use up more space that rectangular or square tables,
but allow for a cozier setting? Square tables allow for more interaction, while rectangular
table seat more people.
If there are few seats in a large function room, the delegates will think that your
event is not well-attend. But if the seats are placed too near each other, the delegates will
think that you are on a tight budget. Choose the most appropriate seat plan to maximize
the use space while achieving event objectives.
If you plan to change the seating arrangements, give the venue manager enough
time to make the changes. As much as possible, do not request for these changes after the
skirting and the table setting.

MOST COMMON TYPES OF SEAT PLANS

Here are the most common types of seat plans. Aside from function room and set-
up, also included are the seat arrangements for a cruise ship; and a sports arena

To facilitate discussion, the following legend is used:

Seat Plan Legend

Chair Rectangular Table Round Table Stage

1. FOR LARGE GROUPS

1.1 Classroom Style

Description: Have rows of table with chairs
Usually have 2-3 people per table
Ideal for: Seminars
Advantage: Provides tables for writing
Provide space for laptops and bags
Disadvantage: Space can be tight between seats
 May require internet cabling and/or power sources

1.2 Chevron Style

Description: Variation of the classroom, with two sides placed at an angle
Ideal for: Seminars, Break-out Sessions
Advantage: Optimizes view for participants
Provides table for writing, laptops and bags
Disadvantage: Reduces room capacity

1.3 Theatre Style

Description: Line up rows of chairs with provisions for space aisles
Has a stage in front for the presentations
Ideal for: Keynote and plenary sessions
Advantage: Allows for maximization number of seats in a room
Disadvantage: No writing surface
May be uncomfortable if seats are too near each other

1.4 Crescent Round or Dinner Theatre Style

Description: Round tables with seats facing the stage and occupying only ½ to ¾ of the
table
Ideal for: Dinner theatre shows, Break-out Sessions and events
 featuring entertainment and/or motivational speakers.
Advantage: Provide space between tables
Disadvantage: Reduces the capacity

1.5 Banquet Style

Description: Round tables that seat 10-12 people per table.
Request for a set-up good for 6-8 people per table to provide more space
Set up several managed buffer stations to speed up meal service
Ideal for: Dinner events, Gala, Breakfast and Lunch Breaks
Advantage: Allows group interaction at each table
Disadvantage: Eats up a lot of space
Reduces mobility of attendees
Requirements more waiters to speed up meal service

2. FOR SMALL GROUPS

Small group setups are ideal for planning and strategy meetings, focus groups, information
sharing, status reports and introduction of new ideas.

2.1 Boardroom
Description: Suggests formality and hierarchy
Can substitute oval table instead of rectangular one
Ideal for: Groups between 6 and 15 people
Beyond 15, the other attendees feel left out, lose interest and form their own
group
Advantage: Everybody can see everyone else
Disadvantage: Too stiff

2.2 U-Shape
Description: Arrangement of tables and seats form a “U” facing from the room where the
speaker will lead a discussion. The audio-visual equipment is placed in the
center of the “U” and a screen next to the speaker.
Ideal for: Interactive discussions
Advantage: Encourages collaboration
Can be set-up with or without speaker table
Center area useful for simulations and role plays
Disadvantage: Center area uses up space

2.3 Perpendicular
Description: Seats can be on either outside or inside of tables.
Ideal for: Workshops
Advantage: Seats can be on either outside or inside of the tables
Facilitator can quickly check attendees’ activities
Easy exchange between presenter and audience
Center usable for exhibits or demos
Disadvantage: Wastes space in the center

2.4 Semi-Circle
Description: Can be full circle
 Role of facilitator is minimal
Ideal for: Highly emotional sessions
Advantage: Encourages a sense of group and bonding
Can be set-up with or without tables
Disadvantage: Can be too intimidating

2.5 Hallow Square

Description: For meetings where hierarchy is not an issue
Ideal for: Excellent for facilitator led meetings such as brainstorming sessions that
allow participants to contribute to the discussion
Advantage: Encourages the sense of group and bonding
Can be set-up with or without tables
Encourages interaction among participants
Disadvantage: Awkward to use any visuals

2.6 Cocktail/Reception
Description: Uses several high boy tables (represented by the circles) spread across the
room.
Seats are not provided
Rectangular or square tables are reserved for banquet and bar services.
Could add a sofa to allow seating
Ideal for: Small venue
Advantage: Maximizes capacity
Disadvantage: Attendees may tire easily and have difficulty eating and drinking
TIP
Rehearsals
Entertainment activities must be rehearsed before the actual event. Technical rehearsals
involve the guest performers – practicing with light, sound and camera technicians. There
are instances when resource persons rehearse their speeches to get a feel of the stage.
During general rehearsals, performers may be required to come in full costume while going
through the sequences of their act.

Trends
VIDEO CONFERENCE
Remote participation is made possible via online technologies that combine video with
audio.

360° CONTENT RECORDING

Live content recording to take place providing streaming opportunities for increased
mileage and exposure. “This allows for live action content, filmed in 360° to be viewed in
2D and 3D…with a special equipment, users can interact with a simulated world in a
physical way.”

ENTERTAINMENT
New Bands
Not only can they entertain with their brand of music, they may also be the solution
to your budget constraints.

Photo Booths
The Filipino loves taking pictures and “selfies,” thus, its continued popularity. It is
also a fun way to use free time.

Nostalgia
If there are aligned with your event theme, you can have ‘toys” like jukeboxes for
attendees to interact with.

Committee

 The Product, Décor and Entertainment Committees are primarily responsible for
the staging and production tasks. They work alongside other teams and report
directly to the Secretariat.

PRODUCTION COMMITTEE
 The Product Committee will provide for the planning, ingress, production and egress of
the event. This committee makes all operational decisions regarding the product of the
event and oversees all activities. It is tasked with these responsibilities:
 Determines the event concept including, theme, location, date and time
 Negotiates price with event facility and/or activity. This may include ticket price,
entry fees, insurance requirements, etc.
 Determines overall layout for the facility (working closely catering, decorations an
auction committees)
 Works closely with the venue and facility management
 Creates a times schedule of the event that anticipates the detailed time frame for
each activity/element of the production
 Coordinates ingress and egress
 Sources for best suppliers
 Recommends appropriate entertainment for the event
 Arranges for rental and barrowed equipment
 Negotiates prices and fees with rental companies and supply vendors
 Arranges for set-up and take down the equipment
 Arranges for the return of rental and barrowed equipment and supplies

DECORATIONS COMMITTEE
The Decorations Committee creates the atmosphere and ambiance for the event. It is
tasked with the following responsibilities:
 Prepares decorations (flower vases, candle, entry way pieces, stage decorations,
center pieces, etc.)
 Plans decorations and equipment needs of the event.

ENTERTAINMENT COMMITTEE
The Entertainment Committee plans the entertainment during the event including
selection of talent and all production and technical requirements. It is tasked with the
following responsibilities:
 Plans the entertainment during the event including selection of talent
 Determines entertainer technical requirements: stage, sound, lights, load in/out,
dressing rooms, food and beverages needs etc.

SUMMARY OF THE LESSON

A Program follow a chronological sequence of activities. These can include, but

is not limited to the processional, presentation of colors to the plenary sessions,
intermission, to the closing ceremony, recessional and the cocktails. Aside from function
room and set-up, also included are the seat arrangements for a cruise ship; and a
sports arena.
Physical arrangement refer how the furniture and fixtures, audio-visual systems,
special effects, stage, seats and other equipment and suppliers are put together to
maximize use of space in the appropriate setting for an event to achieve event
objectives.

SELF-PROGRESS ACTIVITY

1. Prepare your event program with the following details:

 Program Flow
 Date and Time for each activity
 Duration of each activity
2.. Prepare a floor plan for your event incorporating the placement of all physical
arrangements and other event requirements

GRADING RUBRICS

PASS FAIL
Exceed Expectations Meets Expectations Somewhat Meets Below Expectations
Expectations
1. Class Engages other students; Provides meaningful Only asks questions in the Does not participate in
Participation Encourages more insights; responds to other discussion forum; Only discussion forum
participation students engages with the instructor
PASS FAIL
Exceed Expectations Meets Expectations Somewhat Meets Below Expectations
Expectations
Initiates discussions to link Keeps discussions active Tries to dominate discussion Is argumentative and off-topic
lessons to the workplace forum
2. Weekly Demonstrates a mastery of Demonstrates an Submits a completed Does not understand the
Written the concepts understanding of the assignment with conceptual concepts presented
Assignment concepts errors
/ Project
3. Essay Essay responses are well Essay responses include Essay responses include the Essay responses provided are
thought-out and presented all elements in the main point but do not include all simplistic
in a compelling fashion questions elements
4. Laboratory Exceeded the objectives of Met the objective of the Met a few of the objectives of Did not meet the objectives of
Observation the task or lesson (can task or lesson (know how the task or lesson (still need the task or lesson (don’t
/ teach others to do the task) to perform in his own) help) understand the lesson)
Demonstration
5. Oral Answer question with Answer the question with Responses to the question but Did not answer the question
Question mastery of the concepts understanding do not include all the elements (don’t give correct or relevant
answer)

SUPPLEMENTARY MATERIALS/RESOURCES

https://bmlblackbird.com/event-staging/
https://www.socialtables.com/blog/meeting-event-design/room-layouts/
https://www.allseated.com/tutorials/
REFERENCES

Astroff and Abbey, (!998) Convention management and Services. Educational

Institute of the American Hotel & Motel Association

Disimulacion, M.A. (2016). Event Mgt. for Tourism, Sport, Business and MICE. Books
Atbp.Publishing Corp.

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