Section-I (Delegation of Powers for Works, Services and procurement) (All amount in Rs.

)
Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)

1 Accord of technical sanction to detailed (pre- Full Powers 15 Crore 75 Lac 35 Lac 1 (a) The Delegation at S. No. 1 is for components of a project, or for sub-packages
tender) cost estimate for works, i.e. other constituting a component, as provided for in FR/ DPR/O&M BUDGET/ Annual plan
than supply contracts which are dealt with at and as approved by the Board/ Govt. of India.
Sl. Nos. 4 to 7 and Service/ Consultancy (b)(i) PMSG Division will finalize the packages/Turn Key mode of contract for the works
contracts dealt at Sl No. 26. to be awarded at Corporate Office on the recommendations of a committee comprising
of Heads of PMSG, Design & Engineering, Design (E&M), Contracts Divisions and
Corporate Planning Division. PMSG will obtain approval of Chairman and Managing
Director after the recommendation of concerned Director.
Executive Director (PMSG)/Chief General Manager/GM (PMSG) shall act as Member-
Convenor to the above committee. The PMSG Division shall forward the approval to
ED of the Region for raising the Requisitions for initiation of the tendering process.

(c)(i) Technical Specification (TS) and Bill of Quantities (BOQ) shall be drawn by the
concerned Corporate Design Division for works to be awarded at Corporate Office and
send the same to CED. The required data/inputs for preparation of estimates shall be
supplied by the projects, CEP, Civil Design, HM Design and E&M design for Civil, HM
and E&M works to CED.

(ii) Technical Specification (TS) and Bill of Quantities (BOQ) shall be drawn by the
executing division for works to be awarded at projects before the same is sent to the
concerned division at project responsible for planning & cost engineering.

(d) (i) Detailed (Pre tender) cost estimates for components of a Project, or for sub-
packages constituting a Component, which are to be awarded at Corporate office, shall
be prepared by CED duly vetted by Associate Finance and ED (CED), CO.
(ii) For works to be awarded at projects/units, detailed (Pre tender) cost estimates shall
be prepared by the concerned division of project/unit responsible for planning & cost
engineering, vetted by Associate Finance and approved at the appropriate level of
concerned project/unit as per delegation at S.No.1.
 
Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

(e) Excess over FR/DPR/O&M Budget / Annual plan in cost estimate shall be analysed
in a format as per Annex-I, which shall be attached to the cost estimate referred to at
(d) above.
(f) The variance between FR/DPR/O&M Budget/ Annual plan and the cost estimates
of over 10% or 15 Crores whichever is less in each package /sub- package for which
the cost estimate has been prepared shall be intimated by the project through the
regional offices to CED quarterly. CED after compilation shall submit the quarterly
report to functional Directors for their information with a view of apprising them of the
impact of such variances on the project cost/ O&M expenditure.
(g) While exercising these powers for technical sanction in the case of O&M Projects,
administrative approval for the execution of work shall be obtained from the HOP not
below the rank of GM subject to availability of budget. Additional Budget / Re-
appropriation of Budget will be as per Budget Circular issued from time to time by CO
Finance.
(h) Before according technical sanction by executives of the rank of GM and below in
the case of Construction Projects and Survey Investigation units, Administrative
approval for the execution of work shall be obtained from the HOP not below the rank
of GM subject to availability of budget even if such works are incorporated in the FR/
DPR. For works not covered in the DPR/FR etc. prior approval from the CMD shall be
obtained after the recommendation of concerned Director.
(i) Project schedule of rates (PSR) for works other than supply, services will be fixed
and reviewed annually before the first month of the financial year (i.e. April) by the
concerned division at project responsible for planning & cost engineering after vetting
by project finance and approval by the HOP not below the rank of GM on the basis of
respective State Schedule of rates. In case of certain items not being present in the
State Schedule of rates then for those items rates would be fixed on the basis of CPWD
rates/ market rates and got approved by the HOP not below the rank of GM. Copy of
the PSR shall be forwarded to ED of the Region & CED, CO.
In respect of corporate office the action on remark (i) above will be taken by concerned
executing division.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

(j) While exercising these powers in the case of CO and RO, Administrative approval
for the execution of work shall be obtained from the HOD (in case of CO)/ ED (in case
of RO) subject to Budget approved by BOD for the year.

2 Approval for calling of tenders, and/or (i) Tenders are to be invited by the Contracts and Procurement Group at Corporate
issuing award for works i.e., other than mere Office and by P&C division at Projects as are functionally responsible thereof, only
supply items, after approval of cost after approved Requisition is received and pre-tender cost estimate/ Technical
estimates, vide (1) above. sanctioned estimate is approved by competent authority vide (1) above. Irrespective
of the powers delegated, tenders for supplies/services at the Projects shall be invited
after clearance by HOP or head of division responsible for maintenance of Corporate
office building/residential colony/other facilities in respect of the functions entrusted to
them.However for Sl. No. 1(c) (i) Tender check estimate (Technical Sanction Estimate)
shall be prepared by CED well before submission of price bids.
(ii) Tender documents shall be approved by the authority who has the power for
approval for calling of tenders and/or issuing award for works.
(iii) Fees for tender documents and amount of EMD for tenders shall be regulated as
per guidelines contained in circular no. CS/D/2010/4 dated 03.05.2010 and
CS/D/2016/20 dated 30.03.2018 respectively or as amended from time to time.
(iv) “Other than mere supply items” shall mean the works involving installation and/or
other services, the estimated cost of which is not less than 15% of total estimated cost
of the work package.
(v) In respect of contract packages beyond the powers of Executive Director, the
qualification criteria shall be formulated and approved by an empowered Committee
as per annexure-II. In other cases, the authority competent for call of tender shall
approve the qualification criteria. The evaluation of qualification of applicants / bidders
meeting the specified qualifying criteria will be done by the Tender Evaluation
Committee (TEC) to be constituted as per Annexure-II. TEC is empowered to seek
clarifications from the bidders as per tender conditions.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

(vi) Tender Evaluation Committee/Tender Opening Committee (as per Annexure – II)
shall be constituted with the approval of the authority competent to approve the call of
tender or such other authority that is authorised to approve the constitution of the
committee. Nomination of members for the Prequalification/Tender Evaluation
Committee for the cases beyond the powers of Executive Director shall be approved
by the concerned ED (at Regional Office for cases dealt at Projects/Power
Stations/RO)/ HOD, Contract Division, CO. (for cases to be dealt at C.O.) after receipt
of Nominations from concerned HODs.
(vii) Wherever two-stage/ two-envelope system of bidding are resorted to, the
techno-commercial evaluation report and opening of price bids shall be approved by
the authority competent to approve the call of tender.
viii) The cases for which the approval for calling of tenders and/or award of works are
beyond the powers of ED, the approvals required under ii) and vii) above shall be
accorded by CMD. However, Tender Documents containing Terms & Conditions (viz.
General Conditions, Special Conditions, Instruction to Bidders and Annexure thereto)
already approved earlier by Director/ CMD before issuance of this DOP, or
routine/minor changes therein may be approved by ED/ HOD of Contracts Division of
Corporate Office. The other parts of bid document shall be approved by the respective
HODs of Corporate Office, who are responsible for preparation thereof. Amendment
to Bid Document containing terms and conditions/data received from concerned HODs
of C.O. shall be approved by ED (Contracts). In case terms of commercial conditions
(GCC, SCC, ITB) are not already approved by CMD, then shall be approved by CMD
after the recommendation of concerned Director. The policy changes in the terms and
conditions of Contract shall be approved by CMD in the routine manner and shall be
updated in the contract documents by Contract Division in the normal course.
(ix) (a) In case of powers within the competency of ED( Region/HOD at CO) or
below
(i) The accepting officer shall be empowered to accept tender provided the variation in
tendered amount does not exceed more than 10% of the Technical Sanction Estimate.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

(ii) The cases where finally accepted tender is more than 10% and up to 25% of
‘Technical Sanction Estimate’ shall be approved by next higher authority (instead of
empowered accepting officer) to that mentioned in the Delegation of Power.
(iii) The cases where finally accepted tender is more than 25% of ‘Technical Sanction
Estimate’ shall be approved by authority superior to next higher authority (instead of
next higher authority) to that mentioned in the Delegation of Powers restricted up to
Director concerned.
(ix) (b) Powers beyond competency of ED (Region/HOD at CO)
The cases where finally accepted tender is more than 25% of ‘Technical Sanction
Estimate’ shall be approved by CMD after the recommendation of concerned Director.

(x) Delegation alongside (not Technical Sanction Estimate) shall be the basis for
determining level of competency for award of works. However, for estimates consisting
supply and works both, percentage of supply will also be seen at the time of award to
decide approving authority.
(xi) In respect of contract packages beyond the powers of Executive Director, approval
for calling of tenders shall be approved by concerned ED (at Regional Office, for cases
dealt at Projects/Power Stations/RO)/ HOD, Contract Division, C.O. (For cases to be
dealt at C.O.).
2.1 Open tender 25 Crore 10 Crore 75 Lac 35 Lac 2.1. a. Open tenders are those enquiries issued-
- All Notice Inviting Tenders (NITs) and tender related
notices/information/addendums such as change in Qualification Requirement
(QR), Amendments/Corrigendum regarding date of submission of bid etc. shall
only be uploaded on the web portals of NHPC, Central Public Procurement/e-
Procurement service providers and no press publication shall be issued.
After start of publishing the NITs on GeM portal, all NITs and Corrigendum shall
also be published on GeM portal.
- Through press advertisement in international journals / newspapers for the
invitation of international contracts bids wherever required as per policy guidelines

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

- Through Notice Inviting Tender in English/Hindi and the written language of the
district and pasted on notice boards of various circles of Projects/Units for works
valued below 50 Lac. A copy should also be sent to Central PWD Divisions, Zonal
Office, the Circle Office, Local Municipalities and DM’s/Collector’s Office/State
PWD Divisions operating at the station of the work and Headquarters of the Project
Office.
- Inviting tenders from bidders pre-qualified for a particular work.
2.1. b. In case where not less than 3 valid offers are received, it shall be approved by
the competent officer as per financial limit. However when the number of valid offers
are less than 3, then the fact be brought to the notice of the competent authority i.e
next higher authority before opening of bids and approval of the next higher authority
is required before placing order except in case where the proposals falls within the
powers of ED and above. However, the TEC shall not be reconstituted by the next
higher authority competent to award.
2.2 Limited tender 5 Crore 1 Crore 15 lac 7 lac Limited tender enquiries are those issued for requirements which do not fall under
Open Tender category or which are required due to urgency or for specialized jobs
and issued preferably to not less than five vendors whose names have been registered
or maintained in a list or based on past experience or current offers or from the vendor
lists maintained in the State Govt./ Central Govt./ PSUs.
(i) The number and names of parties selected for issue of limited tender enquiry vide
(2.2.a) above shall be approved by an authority, next higher to the authority competent
to award, except in case of award proposals falling within the powers of CGM/GM and
above.
2.2.b (ii) Delegated powers at Sr. No. 2.2 are to be used only if minimum 3 valid
quotations are received. If valid offers are less than three then the fact be brought to
the notice of competent authority i.e next higher Authority before opening of bids. The
approval of the next higher authority is required before placing order except in case of
award proposals falling within the powers of ED and above.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

2.3 Single tender without call of tenders in case 2.5 Crore 50 Lac - - 2.3. a. Single tender enquiry is to be resorted to only in case of urgency /single source
of urgency or specialized jobs. availability and includes negotiated tender without call of tenders where resorting to
tenders is neither practical nor economical.
2.3. b. The rates at which the negotiated tenders are awarded shall be within the
applicable project schedule rates/ prevailing market rates.
In case rates are based on prevailing market rates the reasonableness of the price
shall be determined, which shall be recorded accordingly.
2.3 (c)- The urgency certificate in prescribed format is to be approved by HoP not
below the rank of GM.
2.4 Spot Work Orders 30 lac 7 lac 1.5 Lac 75,000 2.4 The spot work orders are to be resorted to under extreme circumstances based on
field requirement and at the PSR.
Deviations in spot work orders shall normally be avoided. However, in case of quantity
deviations in a work order, the authority competent to award the work order inclusive
of the above deviations (i.e. original value plus deviations) shall approve these
deviations.
2.5 a) Execution of deposit works through 10 Crore 1.5 Crore - - 2.5. Powers are to be exercised by the head of the project not below the rank of
Government Agencies, Autonomous Bodies General Manager after considering all factors like urgency, specialized jobs,
controlled by Government, Public Sector availability of budget, reasonableness of rates and after ascertaining that the same
Undertakings. rates are being charged from other Government departments.
b) Approval for conducting Model Studies 1 Crore 20 Lac This power shall also be applicable to Deposit work relating to Catchment Area
and specialized tests/tests from external (HOP in the Treatment work, Bulk power supply line works, State PWD roads/bridges, etc.
institutions for investigations/EIA & EMP case of Powers in column 2.5 (b) shall be exercised by respective head of deptt, in case of
Study/ Model Study construction/ O&M/ Projects C.O.
Geo-Tech/ R&D schemes from Government and HOD in
Agencies, Autonomous Bodies controlled by case of CO) Waiver of E-tendering can also be authorised by approving authority in such cases.
Government, Public Sector Undertakings.
3 Approval of Purchase Requisition for supply Full Powers 3 Crore 75 Lac 30 Lac 3. (i) Supply items for the purpose of this delegation include all supply/work packages
items with cost estimates thereof. involving supply component of more than 85% of total estimated cost.
(ii) The remarks against S.No.1 apply to this item as well.
(iii) Administrative Approval of HOP not below GM is required.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

4 Approval for calling of tenders for purchase/ 4. Tenders are to be invited by the Procurement & Contract Services group and other
supply of items and Award thereof against divisions as are functionally responsible for items against approved purchase
approved indents. requisition and cost estimate vide (3.ii) above.
All remarks given against delegation at Sr. no. 2 except 2.2.b (ii) and 2.3.b. apply to
this delegation as well.
Procurement of Construction and allied machinery/tools should be as per Circular no.
CS/A/83 dated 26.08.08 or as amended from time to time.
Procurement shall be made from GeM portal wherever applicable as per extant
guidelines. Further, in such cases procedure as per GeM portal shall be followed for
procurement without requiring any approval at intermediate stage except for award of
tender.
4.1 Procurement of Steel in case of MOU with 25 Crore 10 Crore - Delegation is subject to signing of MOU with the approval of Competent authority.
SAIL/RINL
4.2 Open tender 10 Crore 3 Crore 35 Lac 20 Lac In case where not less than 3 valid offers are received, it shall be approved by the
Cement /Steel 20 Crore 5 Crore 35 Lac 20 Lac competent officer as per financial limit. However when the number of valid offers are
less than 3, then the fact be brought to the notice of the competent authority i.e next
higher authority before opening of bids and approval of the next higher authority is
required before placing order except in case where the proposals falls within the
powers of ED and above. However, the TEC shall not be reconstituted by the next
higher authority competent to award.
4.3 Limited tender 3 Crore 50 Lac 15 Lac 7 Lac For single tender and limited tender enquiries, reasons are to be recorded in writing
before approval of the competent authority is obtained. Parties to be identified for the
purpose is to be approved by next higher authority except in case proposals for award
falling within the powers of CGM/GM and above.

Delegated powers are to be used only if minimum 3 valid quotations are received. If
valid offers are less than three then the fact be brought to the notice of competent
authority i.e next higher Authority before opening of bids. The approval of the next
higher authority is required before placing order except in case of award proposals
falling within the powers of ED and above.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

4.4 Single tender

i. Against Proprietary Article Certificate and 5 Crore 50 Lakh 2 Lac 75,000 Proprietary Article Certificate (PAC) shall be approved by HOP not below the rank of
source standardization. GM.
ii. On ground of urgency 2 Crore 15 lac 75,000 40,000 Reasons of urgency are to be recorded in writing
iii. On grounds other than urgency but for 1 Crore 7 lac - -
justified reason.
5 Purchases from the Manufactures/producers 5 Crore 75 Lac 2 Lac 75,000 Powers are to be exercised after consideration of all factors like urgency, specialized
of Govt. Deptt. / Undertakings. jobs, availability of budget, reasonableness of rates and after ascertaining that the
same rates are being charged by suppliers/manufacturers etc. from other Government
Departments.
5.1 Procurement of HSD/Petrol/Lubricants from Full Powers Rs.1 Crore Bulk procurement from PSU OIL companies may be made on single tender basis after
PSU oil companies/their Authorized fuel p.a. consideration of annual requirement.Procurement from PSU Oil Cos., authorized fuel
pump including rate contracts. pumps is to be done after due consideration of notified rates in the area, after market
survey and recommendation of a committee comprising one member each from the
indenting department, procurement division & finance division. The committee
members shall be of the level not less than E3.
6.1 Deleted
6.2 Deleted - -
7 Local/spot purchases of materials on 30 Lac 10 Lac 40000 15000 7. (a) Administrative Approval of HOP not below GM is required. Where dedicated
grounds of urgency subject to subject to stores do not exist, proper stock register for receipts and issues against such
an an annual purchases shall be maintained.
annual ceiling of (b) Spot purchase should not form a part of a regular purchase and the materials so
ceiling of 2 Lac purchased should be used in a limited period.
3 Lac (c) The list of items to be bought, with estimated price shall be approved by the
competent authority, as per delegation alongside, who shall also sanction the requisite
temporary advance to facilitate the purchase.
(d) Purchase will be made by Materials Procurement group and in the event of their
inability, by the Indenting Deptt. after approval of the purchase.
(e) Purchase will be made after a market survey and determination of price
reasonableness, which shall be recorded accordingly.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

(f) Purchases beyond Rs. 2 Lac shall be made by a committee comprising one member
each from the indenting department, Proc. division and Finance Division. The
Committee level shall not be less than E-3.
(g)The authority to exercise these powers shall be decided on the basis of total
purchase requirement for particular occasion. Such requirements shall not be broken
and procured in instalments to bring it within the powers of the lower authority.

(h) After the purchase of items, a statement of particulars of purchase shall be

submitted to authority who has authorised the purchase and his signature be taken
thereon. Whenever the sanction of purchases have been made by the officers below
the rank of HOP, a copy of this report shall be sent to Finance Cell to clear the advance,
and to HOP for information.
(i) The items purchased shall be routed through Stores, and drawn for consumption
only against issue vouchers. In exceptional cases, due to urgency, when the items are
taken directly to points of consumption, it shall be regularized by GR Sheets and issue
voucher for the quantity received and consumed respectively. The items so consumed
directly, shall be intimated by way of special report to the HOP and the balance items,
if any be sent to the Stores/Sub- stores.
8 Transportation and/or clearance work 8. These powers shall be exercised, subject to General/specific policy guidelines in
(including loading and unloading) force at any given time.

8.1 Approval of Indent and cost estimate Full Powers Full Powers 70 Lac 15 Lac Remarks against Sl. No. 1 and 2 to the extent as applicable shall apply to this
delegation also.
8.2 Call of tenders and award of work, against a. Executives of the level of Sr. Manager and above will have the full powers in respect
indent at 8.1 above for clearance, handling of transportation by rail and sea. However transportation by air, which shall be resorted
and transportation. to in case of emergency or any other valid recorded reason, will require the approval
8.2.1 Open tender 3 crore 70 Lac 15 lac 3 lac of head of the project not below the level of GM.
8.2.2 Limited Tender 60 Lac 20 Lac 1.5 Lac 75,000 b. Open tender shall mean and be invited by advertisement in local newspapers for
8.2.3 Single Tender 15 lac 4 lac 40,000 value between Rs. 10 lac to Rs. 50 lac. Tenders beyond the value of Rs. 50 lacs shall
be invited by advertisement in local and national newspapers.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

c. Transportation by road shall normally be limited to between places not connected

by rail, unless justified on grounds of urgency/ criticality or any other recorded valid
reason.
9 Repeat Order Upto 50% Upto 50% Upto Upto 50% 9. These powers are to be exercised only for procurement of goods. Repeat order may
of original of original 50% of of original be placed on vendors who were earlier awarded contracts for required items against,
quantity quantity original quantity open or limited tender enquiries, or single tender involving Proprietary Articles
approved approved quantity approved Certificate subject to the following:
by himself by himself approved by a. the date of repeat order shall not be more than six months after the completion of
or lower by himself. the original order.
authority. himself b. if the original order is for single unit, the repeat order can be for one single unit.

c. a reasonable assessment and certification be made by the Contract & Procurement/

Project Material Management, that there has been no downward trend in prices.

d. The prices against original contract were not given to compensate for urgent/earlier
deliveries.
e. Repeat order shall not be placed more than once.
f. In case repeat order envisages different locations for delivery/works suitable
adjustment in price shall be considered to cover this aspect.
10 Variation during post award execution of 10 (a) quarterly statement on the projected completion cost of the package shall be
works/supply in respect of Contracts prepared by the project (categorizing the reason for increase whether due to design,
awarded on approval of Director /CMD / site or unforeseen reasons) and shall submit to Cost Engineering Division (CED) with
Committee of Directors /Board due to scope a copy to Project Monitoring and Service Group. CED shall compile package wise
/ quantity variations/ new or extra items etc. detail and shall put up to management on quarterly basis.
The powers delegated hereunder are subject to the condition that quarterly statements
are submitted by ED of the Region to CED, CO. No further approval (technical as well
as rates) shall be done by ED of the Region unless the quarterly statement upto
preceding quarter are forwarded to CED.
(b) The design division will issue the drawing as per the design/ site requirement and
project shall go ahead for its implementation at site.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

(c) Proposal seeking Technical Approval due to design/ site /unforeseen condition
should be processed by the project immediately upon issuance / issuance of drawings
giving rise to deviation/occurrence of event as the case may be with detailed
justification. ED of the region shall accord the Technical Approval (quantities of items
of work) up to the powers delegated to CMD.

Based upon the Technical Approval, the value /financial implication involved for the
particular item shall be worked out by the standing committee as per Annexure-III. The
committee shall deliberate on the categorisation of the items as new
/extra/substituted/analogous items and recommend for technical approval along with
admissibility and unit rate. The recommendations of committee shall be put up to
Regional ED through HOP for approval of rates .ED of the region shall approve the
quantities and rates up to the powers delegated to CMD.-
(d) Pending technical approval of ED, HOP is authorised to release the provisional
payment for the deviation in executed quantities of BOQ items not requiring rate
revision, the payment upto 75% of rates assessed by the project, for items i.e. new/
extra /substituted /BOQ item may be released by the project. Project shall ensure that
the proposal seeking technical approval along with recommendation of standing
committee be put up to CA at the earliest but not later than four months from date of
release of provisional payment subject of overall variation in any case should not
exceed the power delegated to CMD( refer annexure A Sr., No. 5 ( c ) to DOP).
(e) Financial implication shall mean additional value involved after considering all
positive and negative variations. However, where overall deviation is in negative, it is
to be approved by HOP not below the rank of GM. However the same variation in the
quantity should be brought to the notice of next higher authority not below the rank of
GM. In case of negative variation i.e. quantities not attaining the BOQ quantities, there
shall be no revision of rates except provided otherwise in the contract.
(f) Design Division shall take approval from Director (Technical) for issuance of
drawings which in its opinion are of major change in works like conceptual change in
layout /support system, slope stabilization etc.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

10.1 Technical approval and approval for rates Full Powers Regional ED will exercise the powers upto the powers delegated to CMD as per
for above procedure given at Serial No.10 above.
Director shall accord Technical approval for variations to be approved by COD/ BOD,
irrespective of the Competence to award the contract.
10.2 Approval of overall deviation statement 10.2 (a) Based upon technical approval and rate approved by CA against 10.1 above,
the project shall prepare the deviation statement with reasons thereof as per the
approved rates and submit it along with recommendations for approval of CA. Cases
requiring the approval of BOD, ED shall approve deviation upto the powers delegated
and will recommend the proposal to Contract division, CO for obtaining approval of
competent authority for deviation and subsequent change order in terms of delegation
alongside.
(b) These powers will be exercised in consultation with associate finance. The powers
against 10.2.2 will be exercised for supply and installation contract and powers against
10.2.3 will be exercised in the case of turnkey contract, where provision for ceiling on
contingencies are already built in the contract and 10.2.4 will be exercised for all item
rate / unit price contracts.
(c) In respect of civil works and supply cum erection packages awarded by corporate
office and executed at site, these powers will be exercised by the site authorities as
per delegation alongside.
(d) All variances due to variations in quantity / rate and due to extra & substituted item
shall be reported in a quarterly management report by respective projects through
Regional ED to Cost Engineering of corporate office. PMSG shall monitor and ensure
the submission of report. Non Submission of quarterly Deviation Statement shall be
reported to the management by PMSG through exception report.
(e) A copy of the change order as per 10.2 issued by the project shall be sent to Cost
Engineering Division with copy to contract /design and Corporate Finance
(f) The Corporate Cost Engineering division shall submit to CMD and D(F) through
D(T)/ D (Proj.), a quarterly report of project wise cost variations with brief reasons, with
a copy to Planning Division for initiating action wherever required for seeking approval
of the Competent Authority.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

(g) Variations under Turnkey Contracts, shall also be governed as above.

10.2.1 Civil Works Contracts for quantity variations Full Powers Upto 4% of The New rates wherever applicable shall be approved by ED of the region.
requiring / not requiring rate revision as per subject to Contract
the Contract / LOA including extra/ remarks value
substituted items not appearing in the column at
accepted Bill of quantities serial 10
above
10.2.2 Supply and installation contracts where Upto 7 % of Upto 3 % of The New rates wherever applicable shall be approved by ED of the region.
quantity variations are not envisaged Contract Contract
value value
(including (including
approval approval
accorded accorded by
by Lower Lower
Authority) Authority)

10.2.3 Turnkey contracts where overall contingency Full powers Full powers The New rates wherever applicable shall be approved by ED of the region.
limit is specified covering Quantity variation up to up to 50%
without rate revision and extra & substituted overall of
items. contingency contingency
limit of the limit of the
contract contract
10.2.4 Rural Electrification Works Full Powers 2% of the 10.2.4 These powers shall be exercised by the respective ED of the Rural
Due to Design and/or Site requirement or subject to Contract Electrification Works.
any other valid reason in Supply & remarks sum The new rates wherever applicable shall be approved by ED of the Region.
installation RE contracts. column at These powers shall be subject to prior approval of Revised Cost Estimate (RCE) by
serial no. the Competent Authority (by NHPC/REC/Monitoring Committee as per guidelines of
10 above. MOP for RE Works).

      Page 14 of 25   
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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

11 Variation during post award execution of

work/supply order due to scope/quantity
variations/Extra, substituted items etc. in
respect of Contracts awarded on approval of
ED and below
11.1 Technical approval for above for Quantity Full Powers Upto an
variation in BOQ/Contract items requiring/ aggregate
not requiring rate revision, Extra and of Rs. 75
substituted items. lac
including
approvals at
lower level.
11.2 Approval for issue of change order based on Full Powers Full Powers Full Full 11.2 a) These powers shall be exercised in consultation with Project Finance.
technical approval at 11.1 above. in respect of powers in powers in b) Variances beyond the Bill of Quantities in the Contracts/LOA shall be reported on
Contracts respect respect of monthly basis to HOP, Project Finance, P&C wing and concerned GM.
awarded by of Contracts c) In case of variances / deviations beyond prescribed limits, extra, substituted and
him or any Contracts awarded analogous items, revised/ analysed rates (if required) will be derived by a committee
lower awarded by him. constituted in accordance to Annexure- IV, as per contract provisions. Constitution of
authority. by him or committee and approval of rate shall be accorded by authority competent to accord
any lower technical approval.
authority d) The variation/ deviation shall be approved by the authority who has authority to
award the contract (including variations) of such value, irrespective of the authority
who has awarded the contract
e) Further, Full powers to ED and below under 11.1, 11.2 are subject to the condition
that the overall deviation (including contract sum) do not exceed the powers delegated
under which work was awarded.
Where Deviation (including contract sum) exceeding the powers delegated to ED shall
require approval of Director.
Further, approval of next higher authority shall be required in case of contracts
awarded by CGM/GM and below, where variation exceeds 25% of the contracts sum.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

12 Extension in completion period and levying - - - - These powers shall be exercised as per the guidelines issued in this regard
of liquidated damages • The cut-off date for consideration of hindrance for evaluation of time extension shall

12.1 a) Extension in completion period for Full Powers Full Powers be upto the original contract completion/ subsequent approved time extension.

works/supplies without levy of Liquidated in respect of

Damage (LD) as provided in the contract. contracts
approved
by ED or
any lower
authority.

b) Acceptance of delayed performance in Same as Same as (a)

respect of works/supplies with levy of LD as (a) above above
provided in the contract.
12.2 Reduction / waiver of LD imposed under Full Powers Full Powers
Clause 12.1 (b) in case of works/supply for for
contract contracts contracts
approved approved
by himself by himself
or lower or lower
authority authority.
12.3 Deleted
13 (a) Rejection of Tenders/ termination of 13 (a) Same as for approving for call of Tenders
tendering process.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

(b) Modification in the Terms of Tenders Time extensions for bid submission etc. during the tendering process, shall be decided by the authority competent for call of tenders. For
including extension of bid submission, date, other modifications, before opening of Tenders, the powers shall be exercised by the authority competent for call of tenders. After opening
payment terms, time for performance, of tenders, in case of proprietary items/ OEMs modifications shall be approved by authority competent for call of tenders and for tenders
specification etc. After call and before the other than proprietary items/OEMs, the modifications shall be approved by next higher authority for call of tenders except in the cases falling
award of Tender: in the powers of ED.

In respect of Tenders to be approved by CMD/ Board, ED (Contracts), for cases dealt at C.O. /Regional ED, for cases dealt at Projects/Power
Stations/RO shall be competent to approve the modifications in the tender documents after receipt of same from the concerned Divisions.
14 Modification in terms of Contract. 14. Modification of terms shall be made only as a last resort to enable the work being
carried out.
14.1 Having no financial implication Full Powers Full Powers - -
These powers can be exercised in the Project/Corporate office, wherever the contract
is being operated.

14.2 Approval of Manufacturers /sub- Full powers Full Powers 14.2 E.D /HOP of the concerned project shall approve the proposed
contractors/vendors as per the contract in respect of addition/substitution for contracts awarded at Regional/ Project level respectively. In
terms and addition or substitution in any contract case of contracts awarded from C.O., the proposed addition/substitution shall be made
existing list of manufacturers / approved by Contracts Division after technical vetting of it by the respective Design Division.
subcontractors/ vendors. by himself
or lower This clause is applicable only where there is no additional financial implication.
authority.
15 Acceptance of stores under deviation in Full powers Full Powers - 15 (a) These powers shall be exercised by the indenting Department.
specifications b) Cost compensation on account of such deviation in specifications, if any, shall be
worked out and/or negotiated by a Committee constituted as per Annexure-
III/Annexure-IV as the case may be Change order based on such recommendations
of the Committee shall be approved as per delegation under clause 10.2.2 or 10.2.3
and 10.2.4 in case of RE works.
16 a) Sanction for disposal of As per the approved Disposal Policy.
surplus/unserviceable/ obsolete items,
equipments and spares
Disposal including administrative approval Extent of Power Officer Authorised to exercise powers subject to approved Disposal Policy of the
of: Corporation.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

(i) Vehicles Full Powers Head of Project/Liaison Office/Services

Division/POS in Corporate Office not below the rank of GM.
(ii) Scrap of equipment and vehicles, misc. Full Powers Head of Project/Liaison Office/Services Division/ POS in Corporate Office not below
scrap including old & used spares of the rank of GM.
equipment & vehicles
(iii)Equipment whose individual updated Full Powers Head of Project/Liaison Office/Services Division/ POS in Corporate Office not below
market price is Rs. 100 lac or less and the rank of GM.
reserve price is Rs. 10 lac or less.
(iv) Equipment whose individual updated Full Powers Executive Director(CEP)
market price is above

Rs. 100 lac and upto

Rs. 200 lac or reserve price is above Rs. 10
lac and up to Rs. 40 lac.

(v) New surplus spare parts(imported as well Full Powers Head of the Project/Liaison Office /Services Division/POS in C.O. not below the rank
as indigenous) of various plants, equipments of GM.
and vehicles
(vi) Approval for calling of tenders for 5 Crore 2 crore - - The power at column no. 2 shall be exercised by HOP not below the rank of GM.
disposal / issue of letter of award including
administrative approval for disposal of
surplus, old unused steel.
b) Disposal of Scrap & Misc. Items not Full powers to Head of the Project not below the This should be as per duties and responsibilities for disposal of machinery
covered by Disposal Policy. rank of GM and Head of Division in case of C.O. instrument/equipment/ material etc. as per Part-I of Office Order no.
PIE/CO/100/D&R/1545 dated 03.06.03 and amended from time to time.
Reserve price will be fixed by the Committee comprising the officers as indicated at
Sr. No-5 of Annexure –II.
IT&C items shall be disposed as per IT&C Policy.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

c) Transfer of construction plant, equipment Full powers to Head of the CEP not below the rank Subject to fulfilment of all formalities as per following procedures:
(as specified in Annexure – III of disposal of GM.Within the region, full powers to ED of the 1. Procedure for transfer of Construction plant and equipment as per DOC. No.
policy – page 15) and vehicles within NHPC Region under intimation to CEP Division. QSP/CEP/75/02 with effective date of 17.06.2002 and as amended from time to time.
Projects 2. General procedure for transfer of surplus equipment and spares within the units of
NHPC for departmental use (page IV of Directory of Construction Plants & Equipment
sixth edition, December, 2003) or as amended from time to time.
17 Calling of tenders and award of work for 17(i) Subject to approval of Cost estimates and adherence to tendering procedures.
replacement, repair & maintenance works. Cost estimates are to be approved at the level of authority to award, delegated herein
A. PLANT/ STRUCTURE for open tender.
S & Equipment (ii) Justifications are to be recorded in respect of limited/single tender / work order.
i) Open tender 15 Crore 2.5 Crore 40 Lac 15 Lac (iii) Plant/Structures shall mean all Permanent equipment and appurtenant civil
ii) Limited tender 5 Crore 75 Lac 15 Lac 7 Lac /fabricated structures of the Projects. Infrastructure works shall mean all facilities
iii) Single tender including negotiated tender. 3 Crore 30 Lac required for construction and operation of the Project /Corporate Office including
roads, buildings and bridges.
iv) Spot Work Order 30 Lac 7 Lac 75,000 40,000
(iv) Remarks against Sl. No.1 and 2 to the extent as applicable, shall apply to this
B. INFRASTRUCTURE WORKS
delegation also.
i) Open Tender 10 Crore 2 Crores 70 Lac 40 Lac
(v) Alongside DOP clause is applicable for power station/projects/RO/Corporate
ii) Limited tender 2 Crore 40 Lac 7 Lac 3 Lac
Office/units for the Repair & maintenance works and is not applicable for supply/
iii) Single tender including negotiated tender. 1.5 Crore 15 lac - -
service contracts.
iv) Spot Work Order 30 Lac 7 Lac 70,000 40,000
18 Approval for indenting of stock item by Full powers Full Powers 30 Lac 15 Lac 18. These powers shall be exercised by Materials Management to maintain minimum
materials deptt. stocks as per norms to prevent stock out.

19 Approval of indent for issue of materials Full powers Full Powers Full Full 19 (i). For non-stipulated items or items in excess of estimates, approval of engineer
from stores. Powers Powers in charge not below the rank of GM will be obtained.

19 (ii). Issue of non – stipulated materials to the contractors is to be avoided and it may
be allowed only in case of exigencies, where the requisite material cannot be arranged
by the contractor in reasonable time and it might delay the work. In the event of issue
of non – stipulated materials, the issue rate should be the highest of the following three
rate formula-

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

a. The element of cost of material in the rate quoted by the contractor for the finished
item.
b. The market rate prevailing
c. The stock issue rate of the corporation.
20 Authorizing payments against Bills for works/ Full powers Full Powers Full Full 20 (i) Refer point no. 24 of guidelines for exercising Delegation of Powers.
Supplies/ Services (advance Powers Powers (ii) Powers for release of payments shall be exercised by Engineer In Charge (EIC)
running/ final Bills) within Contract. only.
21 Loan of Materials and plant and tools to and 50 lac p.a. 10 lac p.a. - - 21. Subject to adequate security being obtained
from other Public Sector Undertakings/ Govt.
departments
22 Power to hire equipment /Machinery from 1 Crore p.a. 5 Lac p.a. 50000 25,000 22(i) Rate of hire charges should be comparable with those fixed in the project for
contractors/ private agencies p.a. p.a. similar equipment when hired out to contractors/private agencies.
(ii) The period of hiring shall not be more than 15 days at a stretch unless compelling
circumstances demand for extension of the period.
(iii) A clearance from Incharge of the concerned division in the Project regarding
non-availability of the equipment should be obtained before hiring from the contractors/
private agencies.
(iv) Hiring of machines from the contractors/private agencies should be more
economical than transporting a departmental machine even when the same is
available.
23.(a) Approval to the encashment of Bank Full Powers Full Powers Full Full DGM/Sr. Mgr. will exercise powers on being designated as Engineer-in-Charge.
Guarantee Powers Powers
23 (b) Approval for acceptance of Bank The Bank Guarantees submitted by the Bidders/Contractors will be accepted by the Engineer-in–Charge if already nominated. Till Engineer-
Guarantees in-charge is nominated, the Bank Guarantees will be accepted by the Officer authorised to sign the Contract.
24 Termination/foreclosure of contract. Full Powers Full Powers 1. In terms of contract provision
in respect in respect of
of contacts contacts 2. Power of GM can be exercised only in case he is HOP.
awarded by awarded by
him or 3. Recommendations of engineer in charge is required with proper justification.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

lower lower 4. Finalization of time extension & deviation are to be ensured."

authority. authority.
25 Development of vendors for spare parts etc.

a) Approval to issue advertisement/enquiry Full Powers Full Powers

to one or more parties.

b) Identification and selection of vendors Full Powers Full Powers The enquiry selection, negotiations and placement of trial order etc. shall be in
based on response to advertisement cited at accordance with the approved policy/ guidelines that may be issued from time to time.
25 (a) or otherwise for reasons recorded in
writing.
26-A According administrative approval, calling of i) Powers for administrative approval shall be subject to availability of provision in the
tender and award of service contracts approved Annual Plan / O&M Budget /Revenue Budget of the FY as applicable to the
related to unit/location. Further administrative approval shall be accorded by HOP not below the
rank of GM in respect of clause 26-A.
ii) In respect of Clause 26-A: Technical sanction to the estimate shall be accorded by
the competent authority as per delegation alongside upto the level of CGM/GM. For
the cases beyond the delegated power of CGM/GM, Technical sanction to the estimate
i) Hiring of Consultancy /Services for various 50 lac 10 lac shall be accorded by concerned ED.
purposes including Geological & iii) In respect of Clause 26-B: Technical sanction to the estimate shall be accorded by
Geotechnical works Soil/Rock/Construction the competent to award against open tender upto the level of CGM/GM. For the cases
Material Testing/EIA/EMP studies/R&D beyond the delegated power of CGM/GM, Technical sanction to the estimate shall be
works/ conducting Model Studies and accorded by concerned ED. Estimates in such cases are to be prepared on the
specialized tests/tests from external minimum wages and following other related guidelines issued by HR Department from
institutions for investigations/construct time to time.
ion/O&M/R&D schemes & for any other iv) Proposals for hiring of services for housekeeping / security shall be accompanied
purpose by a certificate to the effect that regular manpower of the category and nature of
ii) Hiring of services of Surveyor/ Valuer 20 Lac 5 Lac. services involved in the proposal is not available in the concerned unit.

      Page 21 of 25   
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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

iii) Hiring of services of Professionals/ 2 Crore 30 Lakh - - v) Division entrusted with the Contract & Procurement functions at the unit/location
Consultants/ Service Engineers/ Specialised shall be responsible for the tendering and award formalities of cases falling in the
Testing Equipment etc. from Original competency of HOP and below. However, for cases falling beyond the competency of
Equipment Manufacturers (OEMs) for – HOP, the tender is to be processed at unit/location but the approval of tender
Installation/ Testing/ Replacement/ Repair & documents including the Qualification Requirement (QR) and constitution of Tender
Maintenance & any other such works related Evaluation Committee(TEC) shall be accorded by concerned Executive Director.
to the Plants & Equipment vi) In respect of cases at Corporate Office, beyond the power of ED, approval of QR
shall be accorded by ED of indenting department. However, the tendering process

26 B Hiring of services for various purposes including approval of tender document is to be carried out by the Contract Division.

including Security, Housekeeping Operation Concerned division shall forward the case (along with administrative approval,

& Maintenance etc. technical sanction and special terms and conditions of contract) to Contract Division.

a) Administrative Approval Full Power 1.5 Crores vii) Tenders shall be awarded as per financial limit given alongside. However,
procedure for tendering shall be followed as per remarks given in serial no-2 of
b) Calling of Tender & Award
section-I within policy guidelines as applicable.

i) Open Tender 10 Cr 1.5 Cr viii) Award of Contract on single tender/work order basis shall be subject to compliance

ii) Limited Tender 4 Cr 50 Lacs of Guidelines for award of contract on nomination basis.
ix) Extension of time for contracts under 26-A (i) & (ii) shall be granted as per
iii) Single Tender including negotiated tender 2 Cr 25 Lacs delegation under Serial No. 12 of this section.

iv) Work Order 30 Lacs 10 Lacs

26 C Approval of Variations during execution of Full Powers Up to 20% i) Variation on account of extension of contract period due to non-finalization of tenders
contracts due to scope / quantity variations of contract shall normally be avoided. Advance action shall be taken before expiry of extant
/Extra substituted items/ due to extension of value contract allowing adequate lead time for tender processing.
contract period However, if necessitated by otherwise required due to unavoidable circumstances,
such extension shall not be allowed for more than once and limited to 20% of the
original contract period with the approval of HOP not below the rank of GM. In
exceptional cases, having valid justifications, subsequent extensions can be granted
by Executive Director.
ii) Approval of variations due to extension of contract period shall deem to include
approval for time extension of the contract also.

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

iii) Rate Analysis of extra / deviated /substituted items if necessary shall be carried out
through a committee as per Ann-IV and shall be approved by HOP. Thereafter, the
variation statement on the basis of approved rates shall be processed for approval of
competent authority as per sub- delegation given alongside.
27 Waival for witnessing pre dispatch Head of the Department of Quality Assurance & Reasons should be recorded for waival in consultation with respective Design Division.
inspection/testing of Plants/ Equipments at Inspection Division not below the rank of Chief
Manufacturer’s Works (on shore/off shore) General Manager/General Manager
as incorporated in the contract/detailed
quality assurance plan.
28 Authorization for signing of Contract Full powers Full powers In case of contracts awarded at Corporate Office level, HOD of Contracts (Civil/E&M
to authorize to authorize Division) shall have full powers to authorize an Officer not below the level of General
an Officer an Officer Manager for signing Contract Agreement on behalf of the Corporation
not below not below
the level of the level of
GM/ DGM Sr.
for signing Manager for
of Contract signing of
Agreement Contract
on behalf of Agreement
Corporation on behalf of
for the Corporation
Contracts for the
awarded by Contracts
him or awarded by
lower him or lower
authority authority.
29 Release of Advance Payment for purposes 20 lac 1) 2 lac for HOP not below the rank of GM
like advances to Government Department 2) Subject to CVC Guidelines, if any.
covered under Annexure- VI, Purchases of 3) The advance is to be released in terms of contract or LOA after recording the proper
reasons and time line for adjustment by the approving authority.

      Page 23 of 25   
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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

Vehicles, Purchases of Books, Advocates, 4) Efforts should be made to get the advance secured.
Chartered Accountant etc. 5) Proper utilization of advances be ensured (deliverables/ reports/ expenditure
statement and work completion certificate by the concerned).
6) Approving authority shall review all such cases on quarterly basis.
30 Release of interest free advance/ down Upto Rs.3.0
payment with or without bank guarantee for crores
procurement of equipments/ spares/
services of experts, from Original Equipment
Manufacturers (OEM)
31 Waiver of EMD in case of tenders for Full Powers Full powers
supply/Repairs/Services (i.e. for in cases
replacement and maintenance of original where
/existing equipment and spares) by Original award of
Equipment Manufacturers (OEMs) and tender falls
award of single tender on nomination basis in their
to Government agencies , Autonomous competency
bodies controlled by Government , Public or that of
Sector Undertakings and institutes referred lower
in Annexure-VI of DOP authorities
32 Local/Spot procurements of services on 1.50 Crore 15 lac a) Spot procurement of services should not form a part of a regular procurement of
grounds of urgency for conducting various services and services so procured should be for specific purpose/ occasion.
camps/events/functions etc. b) The list of services to be procured, with estimated price shall be approved by the
competent authority, as per delegation alongside.
c) Indenting Deptt. should procure the services after a market survey and after
determining the reasonableness of the price, which shall be recorded accordingly.
d) Procurement of services beyond Rs. 2.0 lac shall be made by a committee
comprising one member each from the indenting Department, Proc. Division & Finance
Division. The Committee shall not have executives below the level of E-3

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Sl. No. Subject matter of Delegation E.D. C.G. M./ D.G.M. Sr. Remarks
G.M. Manager
(1) (2) (3) (4) (5) (6) (7)
 

e) The authority for exercising these powers shall be decided on the basis of total
procurement requirement of services for particular occasion. Such requirements shall
not be broken or done in instalments to bring the value within the powers of the lower
authority.
f) After procurement of services, a statement of particulars of procurement shall be
submitted to the approving authority by the indenting Deptt. A copy of this report shall
be sent to Finance Cell for clearing the advance.
g) Administrative Approval of HOP not below the rank of GM is required.

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